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2012.10.09 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds _____________________________________________ OCTOBER 9, 2012 6:00 P.M. City Council Committee Meetings The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The Committees will meet in separate meeting rooms as indicated below. 1.Finance Committee Jury Meeting Room A.(10 Minutes)Historic Preservation Commission 2013 Calendar / Fundraising / Account B.(15 Minutes)2013 Property Tax Levy C.(10 Minutes)October 2012 Budget Amendment D.(10 Minutes)August 2012 Monthly Financial Report E.(10 Minutes)Public Comments (3-minute limit per person) 2.Parks, Planning & Public Works Committee Meeting Room: Council Chambers A.(15 Minutes)Discussion regarding design guidelines, height limits, and coverage requirements for buildings along Edmonds Way. B.(5 Minutes)Quarterly Public Works Project Report C.(5 Minutes)Report on final construction costs for North Talbot Drainage Improvement Project and acceptance of project. D.(5 Minutes)Authorization for Mayor to sign Supplement No. 1 with Perteet for overlay and raised median on the 228th St. SW Corridor Improvement project. E.(5 Minutes)Accept a stormwater pipe and associated appurtenances installed by a resident at 23005-108th Ave W. and an associated easement. F.(5 Minutes)Stormwater Billing Exemption Reconsideration Packet Page 1 of 177 G.(5 Minutes)Authorization for Mayor to sign Supplement #4 with David Evans & Associates for additional utility work on the Five Corners Roundabout. H.(5 Minutes)Lake Ballinger/McAleer Creek Watershed Forum Update I.(10 Minutes)Public Comments (3-minute limit per person) 3.Public Safety and Personnel Committee Meeting Room: Police Training Room A.(10 Minutes)Amendments to sections of ECC 5.05 relating to Potentially Dangerous Dog definitions, declarations, and appeals. B.(30 Minutes)Discussion on Council Meeting Procedures C.(10 Minutes)Public Comments (3-minute limit per person) Packet Page 2 of 177 AM-5172 1. A. City Council Committee Meetings Meeting Date:10/09/2012 Time:10 Minutes Submitted By:Rob Chave Department:Planning Committee: Finance Type: Action Information Subject Title Historic Preservation Commission 2013 Calendar / Fundraising / Account Recommendation Forward an ordinance to the Council for adoption on its consent agenda. Previous Council Action None Narrative The Historic Preservation Commission is a voluntary citizen commission with no dedicated funding in the city's budget. To help fund its activities supporting historic preservation in the community, the Commission desires to solicit donations -- similar to what is done for donations supporting arts activities. To assure that donations are used for the purposes proposed, and to enable donators to potentially be able to access tax benefits (subject to their own determination of whether their donation is eligible for any tax benefit -- the city would not make this determination or representation) for their donation, it is desired to set up a special account within the city. The draft ordinance has been prepared to establish a "Historic Preservation Gift Fund" for these purposes. The Commission hopes to have the fund established as soon as possible so that they can begin soliciting donations for their 2013 calendar, which is ready for production this month. Attachments 2012 Historic Preservation Gift Fund Ordinance Form Review Inbox Reviewed By Date City Clerk Sandy Chase 10/04/2012 11:58 AM Mayor Dave Earling 10/04/2012 01:56 PM Finalize for Agenda Sandy Chase 10/04/2012 03:28 PM Form Started By: Rob Chave Started On: 10/04/2012 11:40 AM Final Approval Date: 10/04/2012 Packet Page 3 of 177 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN HISTORIC PRESERVATION GIFT FUND TO ENCUMBER FUNDS FOR THE PURPOSE OF SUPPORTING HISTORIC PRESERVATION ACTIVITIES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council is a Certified Local Government for historic preservation and has an established historic preservation program; and WHEREAS, the Edmonds Historic Preservation Commission undertakes a number of activities designed to further the goals of the city’s historic preservation program; and WHEREAS, the City’s budget does not directly provide funding for historic preservation activities, except by providing limited staff support; and WHEREAS, it is the desire of the City Council to provide a mechanism to enable and accept public donations to help support the City’s historic preservation program and the activities of the Edmonds Historic Preservation Commission; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Title 3, Revenue and Finance, of the Edmonds City Code is hereby amended by the addition of a new Chapter 3.17 to read as follows: Packet Page 4 of 177 - 2 - Chapter 3.17 Historic Preservation Gift Fund Sections: 3.17.010 Historic Preservation Gift Fund 3.17.020 Administration of the Fund 3.17.010 Historic Preservation Gift Fund The Finance Director is hereby authorized to create and number a new fund to be known as the “Historic Preservation Gift Fund” for the purpose of receiving donations from the city’s citizens or from any interested party for, or in aid of, the cost of promoting or supporting the city’s historic preservation programs and the activities of its Historic Preservation Commission. This fund is created and shall be maintained with the intent that such donations shall be potentially tax deductible and in accordance with the laws of the United States and the regulations of the Internal Revenue Service. 3.17.020 Administration of the fund. The council shall utilize the principal and interest earned by the fund for the purposes specified in Chapter 3.17.010. Section 2. The Finance Director is authorized to direct such funds to the Historic Preservation Gift Fund and to segregate them therein in accordance with the limitations established by the Washington State Auditor. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE Packet Page 5 of 177 - 3 - APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 6 of 177 - 4 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN HISTORIC PRESERVATION GIFT FUND TO ENCUMBER FUNDS FOR THE PURPOSE OF SUPPORTING HISTORIC PRESERVATION ACTIVITIES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE Packet Page 7 of 177 AM-5160 1. B. City Council Committee Meetings Meeting Date:10/09/2012 Time:15 Minutes Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee: Finance Type: Action Information Subject Title 2013 Property Tax Levy Recommendation Approve to forward to Council for public hearing on 11/5/2012. Previous Council Action N.A. Narrative The property tax levy ordinance provides for the annual tax levy by increasing the regular property tax levy by the current 101% levy limit, thereby levying an estimated regular property tax levy of $9,800,000, an EMS levy of $3,300,000 and levying $916,103 for voted indebtedness for the Public Safety Complex, and fixing a time when the same shall become effective. The Levy Certification must be received by the Snohomish County Assessor by November 29, 2012. Fiscal Impact Fiscal Year:2013 Revenue:14,016,103 Expenditure: Fiscal Impact: Regular Levy: $9,800,000 EMS Levy: $3,300,000 Excess Levy: $916,103 Attachments 2013 Property Tax Levy Ordinance 2013 Property Tax Summary 2013 Property Tax Calculation Form Review Inbox Reviewed By Date City Clerk Sandy Chase 10/02/2012 09:42 AM Mayor Dave Earling 10/02/2012 10:16 AM Finalize for Agenda Sandy Chase 10/04/2012 09:19 AM Form Started By: Shawn Hunstock Started On: 10/02/2012 07:23 AM Final Approval Date: 10/04/2012 Packet Page 8 of 177 2013 Property Tax Ordinance Page 1 of 5 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $9,800,000, AN EMS LEVY OF $3,300,000 AND LEVYING $916,103 FOR VOTED INDEBTEDNESS FOR THE PUBLIC SAFETY COMPLEX, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 5, 2012, to consider the City's current expense budget for 2013, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2013 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district’s actual levy amount for the previous year was $9,623,702 for regular property levy, and $3,263,193 for EMS levy, and $895,640 for debt service payments, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to increase the regular property levy by 1%; and keep the Emergency Medical Services (EMS) levy at the prior year level, and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the Snohomish County Assessor’s Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE Packet Page 9 of 177 2013 Property Tax Ordinance Page 2 of 5 THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The limit factor for the regular levy to be collected in budget year 2013 shall be limited to the 101%, or 100% plus inflation, which ever is lower of the highest amount of regular property taxes that could have been levied in the City in any year since 1985. Section 2. Regular Property Tax. The 2012 regular property tax levy for collection in 2013 is the amount levied in 2011 for collection in 2012, plus an increase of $97,000 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $9,800,000. Section 3. Emergency Medical Services (EMS) property tax levy. The 2012 EMS property tax levy for collection in 2013 is the amount levied in 2011 for collection in 2012, plus an increase of $33,000 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $3,300,000. Section 4. There shall be and is hereby levied current taxes of $916,103, the purpose of which is to make debt service payments on voter approved bonds. Section 5. The levies contained in sections 2 through 4 are subject to amendment upon receipt of 2012 assessed valuation from Snohomish County. Section 6. Pursuant to the request by the Snohomish County Assessor’s Office, the Finance Director is hereby authorized to submit to the Snohomish County Council Packet Page 10 of 177 2013 Property Tax Ordinance Page 3 of 5 certification of the hereby approved levies on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 7. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 8. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. APPROVED: MAYOR, DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ Packet Page 11 of 177 2013 Property Tax Ordinance Page 4 of 5 SUMMARY OF ORDINANCE NO. ____ of the City of Edmonds, Washington On the __ day of November, 2012, the City Council of the City of Edmonds, passed Ordinance No. ____. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $9,800,000, AN EMS LEVY OF $3,300,000 AND LEVYING $916,103 FOR VOTED INDEBTEDNESS FOR THE PUBLIC SAFETY COMPLEX, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this __ day of November, 2012. CITY CLERK, SANDRA S. CHASE Packet Page 12 of 177 2013 Property Tax Ordinance Page 5 of 5 Exhibit A – Levy Certification Levy Certification Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020, I, Shawn Hunstock, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2013 as provided in the district’s budget, which was adopted following a public hearing on November 5, 2012. Regular Levy: $9,800,000 EMS Levy: $3,300,000 Excess Levy: $916,103 ___________________________________________ Signature Date Packet Page 13 of 177 Ci t y of Ed m o n d s Pr o p e r t y Ta x Su m m a r y 20 0 8 ‐20 1 3 % Change % Change 20 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 2 0 1 3 2 0 1 2 ‐201 3 2008 ‐201 3 As s e s s e d Va l u e 7, 6 1 5 , 5 4 9 , 2 0 3 $ 7, 7 0 9 , 2 0 9 , 4 9 0 $ 6, 9 5 5 , 4 8 2 , 7 1 7 $ 6, 4 3 3 , 2 5 8 , 8 5 3 $ 5, 7 9 4 , 6 4 4 , 4 6 5 $ 5, 5 5 0 , 5 6 4 , 0 9 2 $ ‐4.21%‐28.00% Ci t y Re g u l a r 1. 1 8 9 4 0 3 $ 1. 1 9 9 9 0 2 $ 1. 3 4 9 0 0 8 $ 1. 4 7 6 6 3 2 $ 1. 6 6 0 7 9 2 $ 1. 7 6 2 1 8 3 $ 6.10% 4 6 . 8 6 % Ci t y EM S 0. 3 2 1 3 2 5 0. 5 0 0 0 0 0 0. 5 0 0 0 0 0 0. 5 0 0 0 0 0 0. 5 0 0 0 0 0 0. 5 0 0 0 0 0 0.00% 0 . 0 0 % Ci t y Bo n d s 0. 1 1 4 1 3 9 0. 1 1 5 6 5 0 0. 1 3 0 7 5 0 0. 1 4 5 7 2 1 0. 1 6 5 1 3 0 0. 1 6 5 0 4 7 ‐ 0.05% 4 2 . 7 1 % Su b t o t a l (C i t y As s e s s e d Ta x ) 1. 6 2 4 8 6 8 $ 1. 8 1 5 5 5 3 $ 1. 9 7 9 7 5 8 $ 2. 1 2 2 3 5 4 $ 2. 3 2 5 9 2 3 $ 2. 4 2 7 2 3 0 $ 4.36% 3 3 . 6 9 % Ci t y Re g u l a r 9, 0 5 7 , 9 6 1 $ 9, 2 5 0 , 2 9 9 $ 9, 3 8 3 , 0 0 0 $ 9, 4 9 9 , 5 5 8 $ 9, 6 2 3 , 7 0 2 $ 9, 7 8 1 , 1 0 9 $ 1.64% 5 . 7 4 % Ci t y EM S 2, 4 4 7 , 0 6 9 3, 8 5 4 , 6 0 5 3, 4 7 7 , 7 4 1 3, 2 1 6 , 6 2 9 2, 8 9 7 , 3 2 2 2, 7 7 5 , 2 8 2 ‐4.21%‐28.00% Ci t y Bo n d s 81 7 , 3 7 3 83 9 , 0 8 4 85 3 , 0 8 4 87 7 , 9 8 4 89 5 , 6 4 0 91 6 , 1 0 3 2.28% 9 . 1 8 % Su b t o t a l (C i t y As s e s s e d Ta x ) 12 , 3 2 2 , 4 0 3 $ 13 , 9 4 3 , 9 8 8 $ 13 , 7 1 3 , 8 2 5 $ 13 , 5 9 4 , 1 7 1 $ 13 , 4 1 6 , 6 6 4 $ 13 , 4 7 2 , 4 9 4 $ 0.42%‐3.38% Re g u l a r Pr o p e r t y Ta x ‐ In c r e a s e li m i t e d to 1% an n u a l l y , pl u s th e va l u e of ne w co n s t r u c t i o n / t e n a n t im p r o v e m e n t s . EM S ‐ Th e EM S le v y al l o w s fo r an an n u a l 1% in c r e a s e . Ho w e v e r , du e to th e $0 . 5 0 pe r $1 , 0 0 0 li m i t a t i o n , we an t i c i p a t e co l l e c t i n g ap p r o x i m a t e l y $2 . 8 M in 20 1 3 . Vo t e d Bo n d Le v y ‐ Th i s le v y is ne c e s s a r y to ad d r e s s th e bo n d pa y m e n t sc h e d u l e fo r th e pu b l i c sa f e t y bo n d s . Pr o p e r t y Ta x Ra t e s (p e r $1 , 0 0 0 as s e s s e d va l u e ) Pr o p e r t y Ta x e s To t a l Re c e i p t s Pa c k e t Pa g e 14 of 17 7 Ci t y of Ed m o n d s 20 1 3 Le v y Ca l c u l a t i o n Re v i s e d 10 / 1 / 2 0 1 2 Re g u l a r Pr o p e r t y Ta x Re v e n u e Am o u n t le v i e d la s t ye a r 9, 6 2 3 , 7 0 2 $ Pe r c e n t a g e in c r e a s e 1% 9 6 , 2 3 7 Es t i m a t e fo r ne w co n s t r u c t i o n 49 , 5 8 8 Re f u n d e d am o u n t to be ad d e d 11 , 5 8 2 As s e s s e d Va l u a t i o n * T o t a l Le v y E M S Le v y B o n d s C o m b i n e d Levy 20 1 3 Re g u l a r pr o p e r t y ta x le v y 9, 7 8 1 , 1 0 9 $ 5, 5 5 0 , 5 6 4 , 0 9 2 $ 1. 7 6 2 1 8 2 8 $ 0. 5 0 $ 0. 1 6 5 0 4 6 8 $ 2.4272297 $ EM S Le v y Am o u n t le v i e d la s t ye a r 3, 2 3 0 , 6 2 9 $ Pe r c e n t a g e in c r e a s e 1% 3 2 , 3 0 6 Es t i m a t e fo r ne w co n s t r u c t i o n 14 , 9 2 9 Re f u n d e d am o u n t to be ad d e d 4, 2 2 0 As s e s s e d Va l u a t i o n * 20 1 3 EM S ta x le v y 3, 2 8 2 , 0 8 4 $ 5, 5 5 0 , 5 6 4 , 0 9 2 $ 0. 5 9 1 3 0 6 5 $ Ma x . EM S le v y 2, 7 7 5 , 2 8 2 5, 5 5 0 , 5 6 4 , 0 9 2 $ 0. 5 0 St a t u t o r y li m i t of $0 . 5 0 In c r e a s e to ex c e s s (b a n k e d ) EM S le v y ca p a c i t y 50 6 , 8 0 2 $ 0. 0 9 1 3 0 6 5 $ Vo t e d Bo n d Le v y ‐ 20 0 3 UT G O Re f u n d i n g Bo n d s ** Vo t e d pr o p e r t y ta x le v y 91 6 , 1 0 3 $ 5, 5 5 0 , 5 6 4 , 0 9 2 $ * 0 . 1 6 5 0 4 6 8 $ Pr i n c i p a l I n t e r e s t To t a l D/ S O/ S Ba l a n c e 20 1 3 80 0 , 0 0 0 $ 11 6 , 1 0 3 $ 91 6 , 1 0 3 $ 2, 7 2 0 , 0 0 0 $ 20 1 4 85 5 , 0 0 0 91 , 3 0 3 94 6 , 3 0 3 1, 8 6 5 , 0 0 0 20 1 5 90 5 , 0 0 0 64 , 3 7 0 96 9 , 3 7 0 96 0 , 0 0 0 20 1 6 96 0 , 0 0 0 33 , 6 0 0 99 3 , 6 0 0 ‐ * E s t i m a t e d As s e s s e d Va l u a t i o n as of 10 / 1 / 2 0 1 2 . Fi n a l va l u a t i o n wi l l no t be kn o w n un t i l ea r l y Ja n u a r y . ** C i t y ' s in v e s t m e n t ad v i s o r re v i e w e d de b t re p a y m e n t te r m s in Oc t o b e r 20 1 1 an d de t e r m i n e d th e r e wo u l d be no ne t sa v i n g s on re f i n a n c i n g th e s e bo n d s (a n y sa v i n g s wo u l d be le s s th a n bo n d is s u a n c e co s t s ) . 20 0 3 UT G O Re f u n d i n g Bo n d s De b t Sc h e d u l e Pa c k e t Pa g e 15 of 17 7 AM-5176 1. C. City Council Committee Meetings Meeting Date:10/09/2012 Time:10 Minutes Submitted For:Shawn Hunstock Submitted By:Debra Sharp Department:Finance Committee: Finance Type: Information Subject Title October 2012 Budget Amendment Recommendation Forward to full Council for approval Previous Council Action None Narrative The budget amendment includes three changes to the salary range table in Exhibit F. A Senior Planner position has been added to the list. There were cost savings in the planning department this year due to one of the planner's out on leave without pay. R. Chave would like to promote an Associate Planner to Senior Planner. The Finance Director is working on a re-organization of the finance department and is requesting that one of the Accountant positions be promoted to Accounting Supervisor. The third change to the salary range table is the addition of the HR Analyst position which has already been before Council for approval. The only change in the amendment is to add the position to the salary range table. There are four amendments requesting additional general fund money. There are two amendments related to fiber projects for a total of $39,209. The finance department is requesting an additional $4,500 for work that is being performed by EDEN, the City's software vendor, to convert the City's chart of accounts that is required by the State Auditor's Office. The fourth amendment request has been before Council previously. The fleet department is asking to go forward with the propane conversion and requesting a transfer from the General Fund in the amount of $105,100 and a transfer from the Street Fund in the amount of $6,600. The fleet department is also requesting budget authority in Equipment Rental Fund in the amount of $111,700 for the conversion of the vehicles. One of the last two items is a request to transfer $2,500 from the Criminal Investigation Fund (004) to the Drug Enforcement Fund (104) and close the Criminal Investigation Fund. The last item is a correction of the July budget amendment related to the debt refinancing entry. Attachments October 2012 Budget Amendment Form Review Inbox Reviewed By Date Finance Shawn Hunstock 10/04/2012 05:04 PM City Clerk Sandy Chase 10/04/2012 05:14 PM Mayor Dave Earling 10/05/2012 05:28 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Debra Sharp Started On: 10/04/2012 04:10 PM Final Approval Date: 10/05/2012 Packet Page 16 of 177 Packet Page 17 of 177 1 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3893 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2012 Budget; and WHEREAS, the applications of funds have been identified; THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1 of Ordinance No. 3893 adopting the final budget for the fiscal year 2012 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E and F hereto, which exhibits are incorporated herein by this reference. Section 2. The City Council authorizes the Finance Director to close the Criminal Investigation Revolving Fund (004) and the Fire Donations Fund (131). Packet Page 18 of 177 2 Section 3. Chapter 3.07 ECC, entitled “Criminal Investigation Contingency Fund,” is hereby repealed. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, DAVE EARLING ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY ___ JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 19 of 177 3 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3893 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________,2012. CITY CLERK, SANDRA S. CHASE Packet Page 20 of 177 EXHIBIT “A”: Budget Amendments by Revenue (October 2012) 4 ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 3891 3893 Amended NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 7/27/2012 8/31/2012 Oct 2012 Budget 001 General Fund 33,006,588$ 7,930$ -$ 2,656$ -$ -$ 33,017,174$ 004 Criminal Investigations - - - - - - - 006 Emergency/Financial Reserve - - - - - - - 009 Leoff-Medical Ins. Reserve 600,550 - - - - - 600,550 010 Reserve Fund 2,200 - - - - - 2,200 011 Risk Management Reserve Fund - - - 244,000 - - 244,000 012 Contingency Reserve Fund - - - - 5,282,000 - 5,282,000 104 Drug Enforcement Fund 28,200 - - - - 2,500 30,700 111 Street Fund 1,313,650 - - - - - 1,313,650 112 Combined Street Const/Improve 2,006,864 - - - 833,238 - 2,840,102 113 Multimodal Transportation Fd.- - - - - - - 116 Building Maintenance 56,860 - - - - - 56,860 117 Municipal Arts Acquis. Fund 58,325 - - - - - 58,325 118 Memorial Street Tree 28 - - - - - 28 120 Hotel/Motel Tax Revenue Fund 69,200 - - (17,250) - - 51,950 121 Employee Parking Permit Fund 20,140 - - - - - 20,140 122 Youth Scholarship Fund 2,525 - - - - - 2,525 123 Tourism Promotional Fund/Arts 19,000 - - - - - 19,000 125 Park Acq/Improvement 590,850 77,000 103,000 - - - 770,850 126 Special Capital Fund 590,800 - - - - - 590,800 127 Gifts Catalog Fund 10,759 - - - - - 10,759 129 Special Projects Fund 313,004 169,000 - - - - 482,004 130 Cemetery Maintenance/Improv 119,850 - - - - - 119,850 132 Parks Construction 1,185,000 104,414 - - - - 1,289,414 136 Parks Trust Fund 177 - - - - - 177 137 Cemetery Maintenance Trust Fd 14,600 - - - - - 14,600 138 Sister City Commission 5,230 - - - - - 5,230 211 Lid Fund Control 46,700 - - - - - 46,700 213 Lid Guaranty Fund 46,725 105,000 - - - - 151,725 234 Ltgo Bond Debt Service Fund 478,573 - - - - - 478,573 411 Combined Utility Operation 15,306,920 150,000 - - - - 15,456,920 412 Combined Utility Const/Improve 7,888,400 - - - - - 7,888,400 414 Capital Improvements Reserve 1,126,377 457,012 - - - - 1,583,389 511 Equipment Rental Fund 1,076,456 - - - - 111,700 1,188,156 617 Firemen'S Pension Fund 94,423 - - - - - 94,423 631 Transportation Benefit District 600,000 - - - - - 600,000 Totals 66,678,974$ 1,070,356$ 103,000$ 229,406$ 6,115,238$ 114,200$ 74,311,174$ Packet Page 21 of 177 EXHIBIT “B”: Budget Amendments by Expenditure (October 2012) 5 ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 3891 3893 Amended NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 7/27/2012 8/31/2012 Oct 2012 Budget 001 General Fund 32,949,288$ 211,384$ 103,000$ 2,656$ 2,015,000$ 148,809 35,430,137$ 004 Criminal Investigations - - - - - 2,500 2,500 006 Emergency/Financial Reserve - - - - 1,927,600 - 1,927,600 009 Leoff-Medical Ins. Reserve 619,811 - - - - - 619,811 010 Reserve Fund - - - - 1,339,400 - 1,339,400 011 Risk Management Reserve Fund - - - - - - 012 Contingency Reserve Fund - - - - - - - 104 Drug Enforcement Fund 80,233 - - - - - 80,233 111 Street Fund 1,604,948 20,200 - - - 6,600 1,631,748 112 Combined Street Const/Improve 2,075,625 31,803 - - 833,238 - 2,940,666 113 Multimodal Transportation Fd.- - - - - - - 116 Building Maintenance 245,000 - - - - - 245,000 117 Municipal Arts Acquis. Fund 134,550 - - - - - 134,550 118 Memorial Street Tree - - - - - - - 120 Hotel/Motel Tax Revenue Fund 73,750 - - (17,250) - - 56,500 121 Employee Parking Permit Fund 26,086 - - - - - 26,086 122 Youth Scholarship Fund 4,000 - - - - - 4,000 123 Tourism Promotional Fund/Arts 19,000 - - - - - 19,000 125 Park Acq/Improvement 875,000 77,000 103,000 - - - 1,055,000 126 Special Capital Fund 697,717 - - - - - 697,717 127 Gifts Catalog Fund 12,275 - - - - - 12,275 129 Special Projects Fund 313,000 170,500 - - - - 483,500 130 Cemetery Maintenance/Improv 172,005 - - - - - 172,005 132 Parks Construction 1,187,000 210,000 - (20,800) - - 1,376,200 136 Parks Trust Fund - 6,930 - - - - 6,930 137 Cemetery Maintenance Trust Fd - - - - - - - 138 Sister City Commission 4,600 - - - - - 4,600 211 Lid Fund Control 46,500 105,000 - - - - 151,500 213 Lid Guaranty Fund - - - 244,000 - - 244,000 234 Ltgo Bond Debt Service Fund 478,573 - - - - - 478,573 411 Combined Utility Operation 15,598,246 191,481 - (419,326) - 3,881 15,374,282 412 Combined Utility Const/Improve 10,465,068 482,611 - 40,000 312,000 - 11,299,679 414 Capital Improvements Reserve 1,126,376 457,012 - (11,873) - - 1,571,515 511 Equipment Rental Fund 1,321,334 - - - - 111,700 1,433,034 617 Firemen'S Pension Fund 123,515 - - - - - 123,515 631 Transportation Benefit District 600,000 - - - - - 600,000 Totals 70,853,500$ 1,963,921$ 206,000$ (182,593)$ 6,427,238$ 273,490$ 79,541,556$ Packet Page 22 of 177 EXHIBIT “C”: Budget Amendments (October 2012) 6 Department BARS Category Debit Credit Description General Fund 001 000 620 558 600 110 00 Salaries General Fund 001 000 620 558 600 230 00 Benefits General Fund 001 000 310 514 230 110 00 Salaries 675 General Fund 001 000 310 514 230 230 00 Benefits 65 General Fund 001 000 310 514 100 410 00 Professional Services 740 General Fund 001 000 310 514 230 410 00 Professional Services 4,500 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 4,500 General Fund 001 000 310 518 870 480 00 Repair and Maintenance 12,000 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 12,000 General Fund 001 000 310 518 870 480 00 Repair and Maintenance 27,209 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 27,209 Equipment Rental 511 100 657 594 480 640 00 Equipment 111,700 Equipment Rental 511 100 000 397 001 000 00 Transfer 105,100 Equipment Rental 511 100 000 397 111 000 00 Transfer 6,600 General Fund 001 000 390 597 511 550 00 Transfer 105,100 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 105,100 Street Fund 111 000 653 597 511 550 00 Transfer 6,600 Street Fund 111 000 653 508 000 000 00 Ending Fund Balance 6,600 Criminal Investigation 004 100 410 597 104 550 00 Transfer 2,000 Criminal Investigation 004 200 410 597 104 550 00 Transfer 500 Criminal Investigation 004 100 410 508 000 000 00 Ending Fund Balance 2,000 Criminal Investigation 004 200 410 508 000 000 00 Ending Fund Balance 500 Drug Enforcement 104 000 000 397 004 000 00 Transfer 2,500 Drug Enforcement 104 000 410 508 000 000 00 Ending Fund Balance 2,500 Utility Fund 411 000 652 592 300 830 00 Debt Interest 1,350 Utility Fund 411 000 654 592 300 830 00 Debt Interest 2,531 Utility Fund 411 000 654 508 000 000 00 Ending Fund Balance 3,881 Senior Planner Salary Range Accounting Supervisor Position Chart of Accounts Update 6th & Main-Move City/WSDOT Fiber to City Park & Port of Propane Conversion Close 004 Fund Correct July Debt Entry Budget Amendment Packet Page 23 of 177 EXHIBIT “D”: Budget Amendments (October 2012) 7 Above is a summary of the changes by fund: Fund Name and Title: Budget Amendment Summary General Fund 001 Chart of Account Update 6th & Main-Move City/WSDOT Fiber to City Park & the Port of Edmonds Propane Conversion Criminal Investigation Fund 004 Close 004 Fund Drug Enforcement Fund 104 Close 004 Fund Street Fund 111 Propane Conversion Utility Fund 411 Correct July Debt Budget Amendment Equipment Rental 511 Propane Conversion Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 148,809 (148,809) 004 2,500 (2,500) 104 2,500 - 2,500 111 6,600 (6,600) 411 3,881 (3,881) 511 111,700 111,700 0 Total Change 0 114,200 273,490 (159,290) Packet Page 24 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 8 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General 001.000.620.558.600.110.00 - Total Ending Fund Balance Increase (Decrease)-$ Rob Chave Development Services Department Add Senior Planner salary range The current salary schedule in the 2012 budget does not include a salary range for "Senior Planner". One of our current Associate Planners (Kernen Lien) has the experience and knowledge required to be a Senior Planner, and is scheduled to move up from an Associate to a Senior Planner. The 2012 budget should be amended to add the position: Senior Planner range: $65,836 to $88,227 One of the department's planners was on leave without pay during 2012, so there are savings sufficient to pay for Mr. Lien's promotion. This budget amendment will effect that change. This budget amendment will not result in any increase in expenditures. Packet Page 25 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 9 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Salaries 001.000.310.514.230.110.00 675 001 General Fund Benefits 001.000.310.514.230.230.00 65 001 General Fund Professional Svcs 001.000.310.514.100.410.00 (740) Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Shawn Hunstock Finance Department Accounting Supervisor Position The administration is recommending elimination of one of the two Accountant positions in Finance and replacing that with an Accounting Supervisor position. The Accounting Supervisor duties will be very much like the duties of the Accountant position that was added to the department with the 2012 budget. The new position also includes the responsibility of supervising two Utility Accounting Technician positions and two Accounting Technician positions within the department. Staff, management and labor have suggested this is a good way to provide more direct, daily oversight and interaction with the four positions that will be supervised by the new Accounting Supervisor position. Packet Page 26 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 10 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Professional Serv. 001.000.310.514.230.410.00 4,500 Total Expenditure Increase (Decrease)4,500$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 (4,500) Total Ending Fund Balance Increase (Decrease)(4,500)$ Shawn Hunstock Finance Department Chart of Accounts Update The State Auditor's Office is requiring all cities adopt many changes to their chart of accounts starting in 2013. This budget amendment would pay for the programming that would be necessary to make these changes in our EDEN accounting system. This is a one-time only cost. The work will be completed by EDEN Financial Systems staff in November or early December. Packet Page 27 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 11 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Repair & Maint 001.000.310.518.870.480.00 12,000$ Total Expenditure Increase (Decrease)12,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.310.508.000.000.00 (12,000)$ Total Ending Fund Balance Increase (Decrease)(12,000)$ Carl Nelson Information Services 6th and Main - Move City/WSDOT Fiber. The City/WSDOT fiber passes through the corner of 6th and Main on poles that will be taken down, as part of the Main Street improvement project, and is required to be placed underground. WSDOT will be doing the splicing of the fiber and the City will be doing the undergrounding and run of additional fiber to accompdate the change in fiber path. The estimated expense for the City's portion is $12,000. This expenditure was not part of the 2012 budget. Packet Page 28 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 12 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Repair & Maint 001.000.310.518.870.480.00 27,209$ Total Expenditure Increase (Decrease)27,209$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 27,209$ Total Ending Fund Balance Increase (Decrease)27,209$ Carl Nelson Information Services Fiber to City Park & to Port of Edmond The City wishes to extend fiber to the City Park facility so as to replace a T-1 it currently uses saving more than $410/mo ($4,920/year). The City also wishes to provide the Port of Edmonds Harbor Square facility fiber access. WSDOT wishes to connect its toll booths on the northeast corner of Dayton and 104 to its fiber pairs in a vault on the north side of the City Public Saftey building through the City's connection at the WWTP. WSDOT has conduit that crosses under 104 and Dayton, as well goes up the east side of 104 past City Park. In exchange for the fiber cross connect, WSDOT will allow the City to use existing WSDOT conduit along edge of HiWay 104 and under 104 and Dayton. The esitmated cost to connect City Park and cross 104 and Dayton is $27,209, for little over a 5 year payback and putting the City into position to provide service to harbor square. Packet Page 29 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 13 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 511 Equipment Rental Machinery & Equip 511.100.657.594.480.640.00 111,700 001 General Fund Transfer 001.000.390.597.511.550.00 105,100 111 Street Fund Transfer 111.000.653.597.511.550.00 6,600 Total Expenditure Increase (Decrease)223,400$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 511 Equipment Rental Transfer 511.100.000.397.001.000.00 (105,100) 511 Equipment Rental Transfer 511.100.000.397.111.000.00 (6,600) Total Revenue (Increase) Decrease (111,700)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 (105,100) 111 Street Fund 111.000.653.508.000.000.00 (6,600) Total Ending Fund Balance Increase (Decrease)(111,700)$ Dave Sitauer Fleet Department Propane Conversion The Fleet Division will be converting 16 police vehicles and one Street Division flatbed truck to a new cost-effective alternative propane fuel system. For the period of the five-year contract, Blue Star Gas Company has guaranteed a fuel purchase cost difference at least $1.25 for the first two years and $1.00 for the final three years below the official weekly Seattle Regular Unleaded rack price. Investment payback for each vehicle has been estimated to occur within the first 18-20 months. Packet Page 30 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 14 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 004 Criminal Investigations Transfer 004.100.410.597.104.550.00 2,000 004 Criminal Investigations Transfer 004.200.410.597.104.550.00 500 Total Expenditure Increase (Decrease)2,500$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 104 Drug Enforcement 104.000.000.397.004.000.00 (2,500) Total Revenue (Increase) Decrease (2,500)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 004 Criminal Investigations 004.100.410.508.000.000.00 (2,000) 004 Criminal Investigations 004.200.410.508.000.000.00 (500) 104 Drug Enforcement 104.000.410.508.000.000.00 2,500 Total Ending Fund Balance Increase (Decrease)-$ Shawn Hunstock Finance Department Close 004 Fund Fund 004, the Criminal Investigations Fund, has not had activity for several years. Staff is proposing to close this fund and move the $2,500 currently in that fund to the Drug Enforcement Fund 104. The money can be used as a revolving fund in the 104 fund for criminal investigations, as it was once used in the 004 fund. It is not necessary to continue to maintain these resources in a separate fund (004) though. The Police Department is in agreement with moving this money into the Drug Enforcement Fund 104. Packet Page 31 of 177 EXHIBIT “E”: Budget Amendments (October 2012) 15 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 411 Utility Fund Debt Interest 411.000.652.592.300.830.00 1,350 411 Utility Fund Debt Interest 411.000.654.592.300.830.00 2,531 Total Expenditure Increase (Decrease)3,881$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 411 Utility Fund 411.000.654.508.000.000.00 (3,881) Total Ending Fund Balance Increase (Decrease)(3,881)$ Deb Sharp Finance Department Correct July Debt Entry Budget Amendment When calculating the July Budget Amendment, the incorrect interest amount was used to reverse out the 2003 water/sewer revenue bond interest which caused a negative budget appropriation. This budget amendement brings the budget to zero for these two line items. Packet Page 32 of 177 EXHIBIT “F”: Budget Amendments (October 2012) 16 Elected Officials Minimum Maximum Council Member Position $7,200 $14,400 Judge 74,043 74,043 Mayor 113,210 113,210 Non-Represented Minimum Maximum Accounting Supervisor $69,128 $92,638 Assistant Building Official $66,905 $100,358 Assistant Police Chief 94,402 141,604 Associate Planner 57,740 86,610 Building Official 85,237 127,855 Capital Projects Manager 57,740 86,610 Chief Information Officer 76,071 114,107 City Clerk 85,237 127,855 City Engineer 94,402 141,604 Community Services Director 103,568 155,352 Court Administrator 76,071 114,107 Cultural Services Manager 66,905 100,358 Development Services Director (Acting)13,000 13,000 Engineering Program Manager I 57,740 86,610 Executive Assistant-Confidential 48,574 72,861 Executive Assistant to the Mayor 57,740 86,610 Facilities Manager 66,905 100,358 Finance Director 103,568 155,352 Fleet Manager 66,905 100,358 Human Resources Analyst 54,154 72,500 Human Resources Manager 85,237 127,855 Parks And Recreation Director 103,568 155,352 Parks Maintenance Manager 66,905 100,358 Planning Manager 85,237 127,855 Police Chief 103,568 155,352 Public Works Director 103,568 155,352 Appendix Salary Range Table (Annual Salary) * Packet Page 33 of 177 EXHIBIT “F”: Budget Amendments (October 2012) 17 Non-Represented (continued)Minimum Maximum Recreation Manager 66,905 100,358 Recycling Coordinator 48,574 72,861 Senior Planner 65,836 88,227 Senior Utilities Engineer 66,905 100,358 Stormwater Engineering Manager 76,071 114,107 Street/Storm Manager 76,071 114,107 Transportation Engineer 76,071 114,107 Wastewater Treatment Plant Manager 85,237 127,855 Wastewater Treatment Plant Supervisor 76,071 114,107 Water/Sewer Manager 76,071 114,107 Police Non-Commissioned Minimum Maximum Animal Control Officer $46,740 $57,948 Domestic Violence Coordinator 46,740 57,948 Part Time Administrative Assistant 39,144 48,552 Police Services Assistant 41,748 51,756 Property Officer/Evidence Technician 44,052 54,612 Senior Animal Control Officer 49,164 61,008 Police Guild Minimum Maximum Corporal $77,652 $79,656 Police Officer 1st Class 62,520 74,088 Police Officer 2nd Class 55,488 57,480 Sergeant 83,076 85,188 Teamsters Minimum Maximum Building Maintenance Operator $51,624 $62,784 Cemetery Sexton 54,204 65,940 Custodian 36,708 44,592 Electo-Mechanical Specialist 59,808 72,696 Lead Storm Water Worker 59,808 72,696 Lead Water Maintenance Worker 59,808 72,696 Maintenance Custodian 38,532 46,836 Salary Range Table (Annual Salary) * Packet Page 34 of 177 EXHIBIT “F”: Budget Amendments (October 2012) 18 Teamsters (continued)Minimum Maximum Maintenance Worker II 49,152 59,808 Nursery Person 49,152 59,808 Parks Maintenance Lead Worker 59,808 72,696 Parks Maintenance Mechanic 51,624 62,784 Parks Maintenance Worker II 49,152 59,808 Pretreatment 56,868 69,252 Senior Mechanic 54,204 65,940 Sewer Lead Worker 59,808 72,696 Sewer Maintenance Worker I 44,592 54,204 Sewer Maintenance Worker II 49,152 62,784 Storm Maintenance Worker I 42,432 51,624 Storm Maintenance Worker II 49,152 62,784 Street Lead Worker 59,808 72,696 Street Maintenance Worker I 42,432 51,624 Street Maintenance Worker II 49,152 59,808 Traffic Control Technician 51,624 62,784 Vehicle & Equipment Mechanic 51,624 62,784 Water Maintenance Worker II 49,152 62,784 Water Meter Reader 40,428 49,152 Water Quality Control Technician 54,204 65,940 WWTP Laboratory Technician 49,152 69,252 WWTP Lead Maintenance Mechanic 59,808 72,696 WWTP Lead Person 59,808 72,696 WWTP Instrument Tech/Plant Electrician 56,868 69,252 WWTP Maintenance Mechanic 51,624 62,784 WWTP Maintenance Worker I 44,592 54,204 WWTP Mechanic II 54,204 65,940 WWTP Operator 54,204 65,940 SEIU Minimum Maximum Accountant $64,728 $80,292 Accounting Assistant 42,900 53,196 Accounting Technician 47,964 59,484 Administrative Assistant 47,964 59,484 Code Enforcement Officer 57,168 70,836 Salary Range Table (Annual Salary) * Packet Page 35 of 177 EXHIBIT “F”: Budget Amendments (October 2012) 19 SEIU (continued)Minimum Maximum Court Clerk 40,296 49,956 Deputy City Clerk 47,964 59,484 Development Services Technician III 53,892 66,828 Engineering Technician II 53,892 66,828 Engineering Technician III 61,056 75,684 Environmental Education Coordinator 61,056 75,684 Executive Assistant 57,168 70,836 GIS Analyst 64,728 80,292 Gymnastics Instructor 16,002 19,824 Information Systems Specialist 61,056 75,684 Interpretive Specialist 16,002 19,824 Inventory Control Assistant 42,900 53,196 Network Support Technician 61,056 75,684 Parks & Recreation Office Supervisor 50,964 63,240 Permit Coordinator II 47,964 59,484 Plans Examiner 57,168 70,836 Preschool Director 32,004 39,648 Probation Officer 50,964 63,240 Recreation Coordinator 61,056 75,684 Senior Comb Building Inspector 64,728 80,292 Senior Office Assistant 40,296 49,956 Senior Office Assistant - Cultural Services 40,296 49,956 Stormwater Engineering Technician 53,892 66,828 Utility Accounting Technician 47,964 59,484 Contract Positions Minimum Maximum Senior Executive Asst To City Council $27,665 $27,665 Salary Range Table (Annual Salary) * * Amounts shown do not include longevity, premium pay or special duty pay. Packet Page 36 of 177 AM-5174 1. D. City Council Committee Meetings Meeting Date:10/09/2012 Time:10 Minutes Submitted For:Shawn Hunstock Submitted By:Sarah Mager Department:Finance Committee: Finance Type: Information Information Subject Title August 2012 Monthly Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative The August 2012 Monthly Financial Report reflects additional changes to those shown with the July 2012 report. Committee feedback is being requested on the changes, as well as any other changes they would like to see. Attachments August 2012 Monthly Financial Report Form Review Inbox Reviewed By Date Finance Shawn Hunstock 10/04/2012 01:35 PM City Clerk Sandy Chase 10/04/2012 01:43 PM Mayor Dave Earling 10/04/2012 01:58 PM Finalize for Agenda Sandy Chase 10/04/2012 03:28 PM Form Started By: Sarah Mager Started On: 10/04/2012 12:54 PM Final Approval Date: 10/04/2012 Packet Page 37 of 177 1 12/31/2011 3/31/2012 8/31/2012 Q2 YTD 001-General Fund 5,705,633$ 3,410,974$ 3,553,694$ 2,484,282$ (2,151,939)$ 004-Criminal Investigations Fund 2,500 2,500 2,500 - - 006-Emergency Financial Reserve Fund 1,927,600 1,927,600 - - (1,927,600) 009-Leoff-Medical Ins. Reserve 320,656 165,244 224,533 157,262 (96,123) 010-Reserve Fund 1,338,178 1,338,576 - 392 (1,338,178) 011-Risk Management Fund - - 244,000 - 244,000 012 - Contingency Reserve Fund - - 5,281,990 - 5,281,990 113-Multimodal Transportation FD 55,859 55,859 55,859 - - 116-Building Maintenance 212,212 212,275 227,585 27,363 15,372 Total General Fund 9,562,638$ 7,113,028$ 9,590,161$ 2,669,299$ 27,523$ GENERAL FUND FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $9.56 $7.11 $9.59 - 2 4 6 8 10 Dec 2011 March 2012 August 2012 Mi l l i o n s General Fund General FundGeneralFund General Fund activity year-to-date brought an increase of $27,523 in fund balances. The fund balance of $5.3 million in the Contingency Reserve Fund comes from transfers of $2 million from the General Fund, $1.9 million from the Emergency Financial Reserve Fund, and $1.3 million from the sale of fire equipment. Several specific revenue line items are tracking ahead of budget so far through August. These include Gas Utility Tax (70% of budget), Telephone Utility Tax and Electric Utility Tax (both at 75% of budget), Business Licenses (93% of budget), Franchise Fees (average of 83% of budget), Pull Tabs Tax (75% of budget), Amusements (91% of budget), and Real Estate Excise Taxes (77% of budget). At the end August, 67% of the year had expired. Overall, General Fund expenditures are on track with 64% of budget spent to date. Salaries and Wages for all departments are at 63% of budget, and Overtime is at 59% of budget. Departments that are significantly under budget include Human Resources (53% spent so far), Economic Development (53%), and the City Clerk’s Office (54%). No departments are over budget. Packet Page 38 of 177 2 12/31/2011 3/31/2012 8/31/2012 Q2 YTD General Fund 9,562,638$ 7,113,028$ 9,590,161$ 2,669,299$ 27,523$ Special Revenue 3,610,619 4,341,494 4,281,975 (98,188) 671,357 Debt Service 242,765 242,806 7,230 1,216 (235,535) Governmental Funds 13,416,022$ 11,697,328$ 13,879,367$ 2,572,327$ 463,345$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $9.56 $7.11 $9.59 $3.61 $4.34 $4.28 $0.24 $0.24 $0.01 - 2 4 6 8 10 12 Dec 2011 March 2012 August 2012 Mi l l i o n s General Fund Special Revenue Debt Service Governmental Fund Balances -By Fund GroupGovernmentalFund Balances -By Fund Group $13.42 $11.70 $13.88 11 11 12 12 13 13 14 14 15 Dec 2011 March 2012 August 2012 Mi l l i o n s Governmental Fund Balances -Combined Combined governmental fund activity through August brought an increase of $463,345 to fund balances. The General Fund was responsible for $27,523 of this increase, the special revenue funds for $671,357, and the remaining was due to a deficit of $235,535 in the debt service funds. The second quarter brought an increase of $2.6 million in governmental funds, while the first quarter brought a $1.7 million deficit in this fund. Packet Page 39 of 177 3 12/31/2011 3/31/2012 8/31/2012 Q2 YTD 104 - Drug Enforcement Fund 124,661$ 165,623$ 143,138$ (9,487)$ 18,477$ 111 - Street Fund 392,049 284,506 195,551 (51,178) (196,498) 112 - Combined Street Const/Improve 423,449 619,232 491,170 (79,919) 67,721 117 - Municipal Arts Acquis. Fund 401,698 402,043 397,323 8,031 (4,374) 118 - Memorial Street Tree 17,646 17,651 17,664 5 18 120 - Hotel/Motel Tax Revenue Fund 93,895 108,523 95,036 (2,933) 1,141 121 - Employee Parking Permit Fund 77,577 82,964 71,403 (11,769) (6,174) 122 - Youth Scholarship Fund 16,534 15,858 14,561 (1,643) (1,973) 123 - Tourism Promotional Fund/Arts 60,250 58,255 60,729 (1,806) 480 125 - Real Estate Tax 2 436,640 565,696 732,495 157,278 295,854 126 - Real Estate Excise Tax 1 225,937 371,840 599,499 92,417 373,561 127 - Gifts Catalog Fund 193,985 198,794 212,194 12,928 18,209 129 - Special Projects Fund 5,841 5,841 3,166 (1,833) (2,675) 130 - Cemetery Maintenance/Improvement 85,714 79,750 61,044 1,207 (24,669) 132 - Parks Construction Fund 86,794 391,378 216,161 (205,375) 129,366 136 - Parks Trust Fund 156,611 156,655 149,833 (6,887) (6,778) 137 - Cemetery Maintenance Trust Fund 801,079 804,922 812,247 4,364 11,168 138 - Sister City Commission 10,261 11,964 8,763 (1,589) (1,498) Total Special Revenue 3,610,619$ 4,341,494$ 4,281,975$ (98,188)$ 671,357$ GOVERNMENTAL Special Revenue FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $3.61 $4.34 $4.28 - 1 2 3 4 5 Dec 2011 March 2012 August 2012 Mi l l i o n s Special Revenue Special Revenue Funds Activity in all special revenue funds year-to-date brought an increase of $671,357, a deficit of $98,188 during the second quarter, and an increase of $730,875 in the first quarter. The graph below shows the total fund balances for all nineteen special revenue funds as of December 2011, March 2012, and the current ending balance as of August 2012. Packet Page 40 of 177 4 48,998,030 50,368,197 51,566,595 18,605,638 17,700,923 16,910,120 65,558,827 66,013,239 66,503,495 - 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 Dec 2011 March 2012 August 2012 411 - Combined Utility Operation 412 - Combined Utility Const/Improve Combined Enterprise Funds (411-414) Enterprise Funds -Fund Balances 12/31/2011 3/31/2012 8/31/2012 Q2 YTD 411 - Combined Utility Operation 48,998,030$ 50,368,197$ 51,566,595$ 576,865$ 2,568,566$ 412 - Combined Utility Const/Improve 18,605,638 17,700,923 16,910,120 (611,353) (1,695,518) 414 - Capital Improvements Reserve (2,044,841) (2,055,881) (1,973,221) (37,069) 71,621 Enterprise Funds 65,558,827$ 66,013,239$ 66,503,495$ (71,557)$ 944,668$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $51,566,595 $16,910,120 $(1,973,221) $(2,200,000) $7,800,000 $17,800,000 $27,800,000 $37,800,000 $47,800,000 Combined Utility Operation Combined Utility Const/Improve Capital Improvements Reserve Enterprise Fund Balances as of August 31, 2012 Utility Fund Activity through August brought an increase of $944,668 in the Enterprise Funds. The second quarter brought a deficit of $71,557, while the first quarter brought an increase of $454,412. Packet Page 41 of 177 5 12/31/2011 3/31/2012 8/31/2012 Q2 YTD Governmental Funds 13,416,022$ 11,692,328$ 13,879,367$ 2,572,327$ 463,345$ Enterprise Funds 65,558,827 66,013,239 66,503,495 (71,557) 944,668 Internal Services Fund 6,662,893 6,718,782 6,460,563 (24,443) (202,330) Pension Trust Fund 213,210 184,287 218,993 44,831 5,783 City-wide Total 85,850,951$ 84,608,636$ 87,062,417$ 2,521,158$ 1,211,466$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $9,590,161 $143,138 $195,551 $491,170 $397,323 $17,664 $95,036 $71,403 $14,561 $60,729 $732,495 $599,499 $212,194 $3,166 $61,044 $216,161 $149,833 $812,247 $8,763 $7,179 $50 $1 $2,000,000 General Fund Drug Enforcement Fund Street Fund Combined Street Const/Improve Municipal Arts Acquis. Fund Memorial Street Fund Hotel/Motel Tax Revenue Fund Employee Parking Permit Fund Youth Scholarship Fund Tourism Promotional Fund/Arts Real Estate Excise Tax 2 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund Special Projects Fund Cemetery Maintenance/Improvement Parks Construction Fund Parks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission L.I.D. Fund Control L.I.D. Guaranty Fund Governmental Fund Balances as of August 31,2012 At the end of August, 67% of the year had expired. Year-to-date activity brought an increase of $1.2 million to the City-Wide fund balance, bringing the total to $87.1 million. Of the year-to-date increase, $463,345 was generated by governmental funds, $944,668 was generated by Enterprise (Utility) Funds, a deficit of $202,330 was generated by Internal Service Funds, and an increase of $5,783 by the Pension Trust Fund. The second quarter brought an increase of $2.5 million to City-Wide Funds, while the first quarter brought a deficit of $1.2 million. Packet Page 42 of 177 6 12/31/2011 3/31/2012 8/31/2012 Q2 YTD 511 - Equipment Rental Fund 6,662,893$ 6,718,782$ 6,460,563$ (24,443)$ (202,330)$ Internal Service Funds 6,662,893$ 6,718,782$ 6,460,563$ (24,443)$ (202,330)$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $6.66 $6.72 $6.46 - 1 2 3 4 5 6 7 Dec 2011 March 2012 August 2012 Mi l l i o n s 511 - Equipment Rental Fund Internal Service Fund Balances Internal Service Fund activity through August brought a deficit of $202,330. The second quarter brought a deficit of $24,443, while the first quarter brought an increase of $55,889. The purchase of new Machinery in July resulted in a deficit of $190,211. Overall, besides this purchase, we have not seen a significant change in the Equipment Rental Fund. We began the year with a fund balance of $6.7 million and currently at the end of August; we see an ending fund balance of $6.5 million. Packet Page 43 of 177 7 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,254,252$ 1,254,252$ 1,608,118$ 28.21% February 3,063,163 1,808,911 3,432,053 12.04% March 5,168,945 2,105,781 5,372,339 3.93% April 7,722,732 2,553,787 8,516,228 10.27% May 15,170,920 7,448,188 15,369,907 1.31% June 16,856,021 1,685,100 17,064,191 1.23% July 18,803,696 1,947,675 18,775,883 -0.15% August 20,454,375 1,650,679 20,425,260 -0.14% September 21,996,040 1,541,665 21,964,731 -0.14% October 24,533,766 2,537,726 24,498,845 -0.14% November 31,335,142 6,801,376 31,290,540 -0.14% December 33,017,174 1,682,032 32,970,178 -0.14% Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 50,516$ 50,516$ 55,795$ 10.45% February 80,158 29,643 119,438 49.00% March 117,689 37,531 145,824 23.91% April 170,233 52,544 199,122 16.97% May 219,071 48,838 255,250 16.51% June 275,073 56,002 318,412 15.76% July 330,084 55,011 384,310 16.43% August 390,495 60,410 453,447 16.12% September 447,318 56,823 519,430 16.12% October 504,597 57,280 585,944 16.12% November 548,998 44,400 637,502 16.12% December 590,000 41,002 685,114 16.12% 2012 City of Edmonds, WA Monthly Revenue Summary-General Fund 2012 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax Actuals/Trend Budget Packet Page 44 of 177 8 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 375,013$ 375,013$ 396,472$ 5.72% February 850,350 475,338 880,438 3.54% March 1,188,451 338,101 1,236,580 4.05% April 1,538,704 350,253 1,614,832 4.95% May 1,953,189 414,485 2,037,398 4.31% June 2,321,894 368,705 2,436,804 4.95% July 2,693,818 371,925 2,837,791 5.34% August 3,130,679 436,861 3,279,895 4.77% September 3,516,951 386,272 3,684,578 4.77% October 3,912,817 395,866 4,099,311 4.77% November 4,351,601 438,784 4,559,009 4.77% December 4,724,183 372,582 4,949,349 4.77% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 123,772$ 123,772$ 109,321$ -11.68% February 253,656 129,883 232,788 -8.23% March 371,883 118,227 329,885 -11.29% April 470,918 99,035 433,268 -8.00% May 554,498 83,580 502,369 -9.40% June 617,198 62,700 552,855 -10.42% July 663,083 45,884 595,099 -10.25% August 695,629 32,546 627,290 -9.82% September 725,807 30,179 654,504 -9.82% October 757,941 32,134 683,481 -9.82% November 812,573 54,632 732,746 -9.82% December 892,381 79,808 804,714 -9.82% 2012 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2012 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Actuals/Trend Budget Packet Page 45 of 177 9 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,875$ 86,875$ 129,337$ 48.88% February 208,469 121,594 222,717 6.83% March 342,214 133,745 353,214 3.21% April 435,440 93,226 485,917 11.59% May 553,336 117,896 672,856 21.60% June 648,289 94,953 792,936 22.31% July 776,209 127,920 918,807 18.37% August 899,335 123,126 1,039,396 15.57% September 992,632 93,297 1,147,223 15.57% October 1,142,349 149,717 1,320,257 15.57% November 1,227,014 84,665 1,418,107 15.57% December 1,390,242 163,228 1,606,756 15.57% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 151,744$ 151,744$ 159,973$ 5.42% February 319,668 167,924 322,487 0.88% March 474,035 154,367 489,585 3.28% April 631,016 156,981 638,942 1.26% May 768,814 137,798 783,961 1.97% June 881,589 112,775 892,229 1.21% July 988,356 106,767 1,002,829 1.46% August 1,080,682 92,325 1,100,703 1.85% September 1,179,059 98,377 1,200,903 1.85% October 1,264,304 85,245 1,287,727 1.85% November 1,371,246 106,942 1,396,650 1.85% December 1,473,880 102,634 1,501,186 1.85% 2012 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2012 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Actuals/Trend Budget - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Actuals/Trend Budget Packet Page 46 of 177 10 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 3,648,786$ 3,648,786$ 2,080,142$ -42.99% February 6,048,974 2,400,188 5,514,121 -8.84% March 8,619,767 2,570,792 7,666,998 -11.05% April 11,721,558 3,101,791 10,886,288 -7.13% May 13,938,841 2,217,283 12,749,656 -8.53% June 17,348,474 3,409,633 16,874,568 -2.73% July 20,447,704 3,099,231 18,712,395 -8.49% August 22,800,978 2,353,274 22,577,199 -0.98% September 25,947,453 3,146,476 25,692,794 -0.98% October 28,210,323 2,262,870 27,933,455 -0.98% November 30,864,128 2,653,805 30,561,215 -0.98% December 35,281,328 4,417,200 34,935,062 -0.98% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,409,336$ 2,409,336$ 527,429$ -78.11% February 2,706,122 296,786 2,317,066 -14.38% March 3,381,665 675,543 2,771,982 -18.03% April 4,422,379 1,040,714 4,360,812 -1.39% May 4,689,535 267,156 4,563,592 -2.69% June 6,886,270 2,196,736 6,904,530 0.27% July 7,831,399 945,128 6,952,172 -11.23% August 7,868,145 36,747 9,092,510 15.56% September 8,901,853 1,033,707 10,287,073 15.56% October 9,041,832 139,979 10,448,834 15.56% November 9,382,718 340,886 10,842,766 15.56% December 13,414,538 4,031,820 15,501,979 15.56% 2012 City of Edmonds, WA Monthly Expenditure Report-General Fund 2012 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental - 3,000,000 6,000,000 9,000,000 12,000,000 15,000,000 18,000,000 21,000,000 24,000,000 27,000,000 30,000,000 33,000,000 36,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Actuals/Trend Budget Packet Page 47 of 177 11 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 19,762$ 19,762$ 18,170$ -8.06% February 41,832 22,070 40,409 -3.40% March 64,009 22,177 62,230 -2.78% April 87,150 23,141 77,262 -11.35% May 105,041 17,891 103,859 -1.13% June 125,476 20,435 128,336 2.28% July 149,760 24,284 149,229 -0.35% August 172,297 22,538 169,859 -1.42% September 191,074 18,777 188,370 -1.42% October 219,806 28,731 216,695 -1.42% November 240,319 20,514 236,918 -1.42% December 269,812 29,493 265,993 -1.42% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 21,049$ 21,049$ 20,420$ -2.99% February 42,489$ 21,440$ 40,120 -5.58% March 63,849$ 21,360$ 58,059 -9.07% April 84,582$ 20,733$ 75,981 -10.17% May 105,135$ 20,553$ 94,870 -9.76% June 125,384$ 20,249$ 113,618 -9.38% July 147,384$ 22,000$ 132,537 -10.07% August 168,135$ 20,750$ 151,165 -10.09% September 188,520$ 20,385$ 169,493$ -10.09% October 211,220$ 22,701$ 189,903$ -10.09% November 232,824$ 21,603$ 209,326$ -10.09% December 253,184$ 20,360$ 227,631$ -10.09% 2012 City of Edmonds, WA Monthly Expenditure Report-City Council 2012 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Actuals/Trend Budget - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Actuals/Trend Budget Packet Page 48 of 177 12 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 22,108$ 22,108$ 15,139$ -31.52% February 45,111 23,004 27,098 -39.93% March 70,318 25,207 56,071 -20.26% April 94,775 24,457 71,795 -24.25% May 117,492 22,717 96,673 -17.72% June 140,095 22,602 114,330 -18.39% July 162,181 22,086 136,806 -15.65% August 184,290 22,109 153,006 -16.98% September 210,792 26,502 175,009 -16.98% October 231,031 20,240 191,813 -16.98% November 253,730 22,699 210,659 -16.98% December 286,799 33,069 238,114 -16.98% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 56,684$ 56,684$ 57,047$ 0.64% February 119,103 62,420 121,057 1.64% March 185,043 65,939 183,959 -0.59% April 250,566 65,524 245,061 -2.20% May 314,083 63,516 302,900 -3.56% June 381,809 67,726 365,837 -4.18% July 443,918 62,110 426,424 -3.94% August 510,114 66,196 485,375 -4.85% September 573,477 63,363 545,665 -4.85% October 638,600 65,123 607,629 -4.85% November 704,816 66,216 670,634 -4.85% December 779,038 74,222 741,256 -4.85% 2012 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2012 City of Edmonds, WA Monthly Expenditure Report-Municipal Court - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Actuals/Trend Budget - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Actuals/Trend Budget Packet Page 49 of 177 13 Economic Development/Community Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 30,372$ 30,372$ 22,962$ -24.40% February 73,754 43,382 59,724 -19.02% March 114,246 40,492 92,678 -18.88% April 149,965 35,719 132,111 -11.91% May 187,341 37,376 178,589 -4.67% June 222,700 35,358 212,324 -4.66% July 269,288 46,588 249,576 -7.32% August 301,418 32,130 282,359 -6.32% September 338,442 37,024 317,042 -6.32% October 377,797 39,355 353,909 -6.32% November 410,485 32,688 384,529 -6.32% December 465,810 55,325 436,356 -6.32% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 50,352$ 50,352$ 38,375$ -23.79% February 97,512 47,161 76,194 -21.86% March 151,688 54,176 119,740 -21.06% April 200,724 49,035 158,147 -21.21% May 257,542 56,818 197,762 -23.21% June 305,615 48,073 246,012 -19.50% July 357,211 51,597 289,704 -18.90% August 408,044 50,833 328,124 -19.59% September 458,834 50,790 368,966 -19.59% October 503,062 44,229 404,532 -19.59% November 553,417 50,355 445,025 -19.59% December 609,840 56,423 490,396 -19.59% 2012 City of Edmonds, WA Monthly Expenditure Report-Economic Development/Community Services 2012 City of Edmonds, WA Monthly Expenditure Report-City Clerk - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Economic Development/Community Services Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Actuals/Trend Budget Packet Page 50 of 177 14 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 46,319$ 46,319$ 45,804$ -1.11% February 107,710 61,392 94,222 -12.52% March 152,083 44,373 152,829 0.49% April 201,916 49,832 200,427 -0.74% May 248,762 46,847 259,869 4.46% June 299,283 50,521 316,292 5.68% July 346,978 47,695 350,853 1.12% August 409,564 62,586 389,607 -4.87% September 459,114 49,549 436,742 -4.87% October 512,043 52,929 487,091 -4.87% November 561,496 49,453 534,135 -4.87% December 657,841 96,345 625,785 -4.87% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 73,408$ 73,408$ 72,999$ -0.56% February 136,996 63,588 140,691 2.70% March 198,836 61,841 200,031 0.60% April 257,292 58,456 256,611 -0.26% May 315,263 57,970 312,742 -0.80% June 381,627 66,364 369,308 -3.23% July 441,290 59,663 426,648 -3.32% August 495,104 53,815 483,434 -2.36% September 555,551 60,447 542,455 -2.36% October 621,970 66,419 607,309 -2.36% November 687,980 66,010 671,764 -2.36% December 754,734 66,754 736,944 -2.36% 2012 City of Edmonds, WA Monthly Expenditure Report-Information Services 2012 City of Edmonds, WA Monthly Expenditure Report-Finance - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Information Services Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Actuals/Trend Budget Packet Page 51 of 177 15 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 41,250$ 41,250$ 32,000$ -22.42% February 82,500 41,250 72,417 -12.22% March 123,750 41,250 125,330 1.28% April 165,000 41,250 170,361 3.25% May 206,250 41,250 192,778 -6.53% June 247,500 41,250 234,108 -5.41% July 288,750 41,250 286,492 -0.78% August 330,000 41,250 313,126 -5.11% September 371,250 41,250 352,267 -5.11% October 412,500 41,250 391,408 -5.11% November 453,750 41,250 430,549 -5.11% December 495,000 41,250 469,690 -5.11% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 755,785$ 755,785$ 649,122$ -14.11% February 1,479,570 723,784 1,338,091 -9.56% March 2,251,474 771,905 2,037,833 -9.49% April 2,965,978 714,504 2,722,871 -8.20% May 3,657,308 691,330 3,380,135 -7.58% June 4,467,277 809,969 4,149,872 -7.11% July 5,203,139 735,862 4,842,275 -6.94% August 5,920,175 717,036 5,532,985 -6.54% September 6,700,331 780,155 6,262,117 -6.54% October 7,422,067 721,736 6,936,651 -6.54% November 8,377,803 955,736 7,829,880 -6.54% December 9,165,244 787,441 8,565,821 -6.54% 2012 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2012 City of Edmonds, WA Monthly Expenditure Report-Police - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Actuals/Trend Budget Packet Page 52 of 177 16 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 130,080$ 130,080$ 119,611$ -8.05% February 260,534 130,454 256,302 -1.62% March 408,125 147,591 387,213 -5.12% April 543,094 134,968 516,641 -4.87% May 680,281 137,188 650,915 -4.32% June 819,050 138,769 774,015 -5.50% July 952,449 133,399 906,199 -4.86% August 1,092,073 139,624 1,033,577 -5.36% September 1,229,320 137,247 1,163,473 -5.36% October 1,375,997 146,677 1,302,294 -5.36% November 1,509,812 133,814 1,428,940 -5.36% December 1,658,272 148,460 1,569,449 -5.36% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 225,510$ 225,510$ 221,141$ -1.94% February 471,071 245,561 441,578 -6.26% March 736,610 265,539 681,137 -7.53% April 991,189 254,579 928,272 -6.35% May 1,256,082 264,893 1,201,609 -4.34% June 1,582,719 326,637 1,503,266 -5.02% July 1,980,455 397,735 1,877,276 -5.21% August 2,384,822 404,367 2,241,823 -6.00% September 2,699,757 314,936 2,537,874 -6.00% October 2,946,685 246,927 2,769,995 -6.00% November 3,185,327 238,643 2,994,328 -6.00% December 3,506,852 321,525 3,296,574 -6.00% 2012 City of Edmonds, WA Monthly Expenditure Report-Development Services 2012 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Actuals/Trend Budget - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Actuals/Trend Budget Packet Page 53 of 177 17 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 27,382$ 27,382$ 23,781$ -13.15% February 50,599 23,217 47,443 -6.24% March 74,354 23,755 70,857 -4.70% April 97,129 22,775 95,079 -2.11% May 119,986 22,856 119,904 -0.07% June 143,545 23,559 143,089 -0.32% July 175,267 31,722 166,690 -4.89% August 198,164 22,897 191,557 -3.33% September 221,614 23,450 214,225 -3.33% October 244,229 22,616 236,086 -3.33% November 267,862 23,633 258,931 -3.33% December 294,110 26,248 284,304 -3.33% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 102,793$ 102,793$ 107,234$ 4.32% February 220,909 118,116 223,733 1.28% March 340,858 119,950 337,372 -1.02% April 481,844 140,985 438,882 -8.92% May 553,750 71,907 549,148 -0.83% June 673,162 119,412 646,963 -3.89% July 779,482 106,320 759,794 -2.53% August 879,994 100,512 856,140 -2.71% September 995,315 115,321 968,334 -2.71% October 1,103,341 108,026 1,073,432 -2.71% November 1,213,261 109,920 1,180,373 -2.71% December 1,351,548 138,287 1,314,911 -2.71% 2012 City of Edmonds, WA Monthly Expenditure Report-Public Works 2012 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Actuals/Trend Budget - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Actuals/Trend Budget Packet Page 54 of 177 18 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 108,801$ 108,801$ 108,908$ 0.10% February 217,665 108,865 217,975 0.14% March 326,749 109,084 329,676 0.90% April 443,098 116,349 435,974 -1.61% May 551,007 107,909 544,312 -1.22% June 658,262 107,255 652,666 -0.85% July 769,311 111,049 759,721 -1.25% August 879,506 110,195 872,553 -0.79% September 992,929 113,423 985,079 -0.79% October 1,104,742 111,813 1,096,008 -0.79% November 1,212,341 107,599 1,202,756 -0.79% December 1,318,706 106,365 1,308,280 -0.79% City of Edmonds, WA Monthly Expenditure Report-Engineering 2012 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Actuals/Trend Budget Packet Page 55 of 177 19 Fund No.Title 2012 Amended Budget 8/31/2012 Revenues Variance % Received 001 GENERAL FUND 33,017,174$ 20,425,260$ (12,591,914)$ 62% 009 LEOFF-MEDICAL INS. RESERVE 600,550 300,242 (300,308) 50% 010 RESERVE FUND 2,200 1,189 (1,011) 54% 011 RISK MANAGEMENT FUND 244,000 244,000 - 100% 012 CONTINGENCY RESERVE FUND 5,282,000 5,281,990 (10) 100% 104 DRUG ENFORCEMENT FUND 28,200 46,063 17,863 163% 111 STREET FUND 1,313,650 879,754 (433,896) 67% 112 COMBINED STREET CONST/IMPROVE 2,840,102 828,845 (2,011,257) 29% 113 MULTIMODAL TRANSPORTATION FD.- - - 0% 116 BUILDING MAINTENANCE 56,860 28,528 (28,332) 50% 117 MUNICIPAL ARTS ACQUIS. FUND 58,325 21,842 (36,483) 37% 118 MEMORIAL STREET TREE 28 18 (10) 65% 120 HOTEL/MOTEL TAX REVENUE FUND 51,950 36,504 (15,446) 70% 121 EMPLOYEE PARKING PERMIT FUND 20,140 6,868 (13,272) 34% 122 YOUTH SCHOLARSHIP FUND 2,525 1,343 (1,182) 53% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 8,621 (10,379) 45% 125 REAL ESTATE EXCISE TAX 2 770,850 515,088 (255,762) 67% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 590,800 453,838 (136,962) 77% 127 GIFTS CATALOG FUND 10,759 21,632 10,873 201% 129 SPECIAL PROJECTS FUND 482,004 - (482,004) 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 119,850 93,221 (26,629) 78% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,289,414 463,253 (826,161) 36% 136 PARKS TRUST FUND 177 152 (25) 86% 137 CEMETERY MAINTENANCE TRUST FD 14,600 11,168 (3,432) 76% 138 SISTER CITY COMMISSION 5,230 2,006 (3,224) 38% 211 L.I.D. FUND CONTROL 46,700 8,310 (38,390) 18% 213 L.I.D. GUARANTY FUND 151,725 106,154 (45,571) 70% 234 LIMITED TAX G.O. BOND FUND,478,573 136,786 (341,787) 29% 411 COMBINED UTILITY OPERATION 15,456,920 10,601,778 (4,855,142) 69% 412 COMBINED UTILITY CONST/IMPROVE 7,888,400 92,967 (7,795,433) 1% 414 CAPITAL IMPROVEMENTS RESERVE 1,583,389 542,456 (1,040,933) 34% 511 EQUIPMENT RENTAL FUND 1,076,456 718,535 (357,921) 67% 617 FIREMEN'S PENSION FUND 94,423 68,893 (25,530) 73% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 432,253 (167,747) 72% 74,196,974$ 42,379,561$ 116,576,535$ 57% CITY OF EDMONDS REVENUES BY FUND - SUMMARY Packet Page 56 of 177 20 Fund No.Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Spent 001 GENERAL FUND 35,281,328$ 22,577,199$ (12,704,129)$ 64% 006 EMERGENCY/FINANCIAL RESERVE 1,927,600 1,927,600 (0) 100% 009 LEOFF-MEDICAL INS. RESERVE 619,811 396,365 (223,446) 64% 010 RESERVE FUND 1,339,400 1,339,367 (33) 100% 104 DRUG ENFORCEMENT FUND 80,233 27,586 (52,647) 34% 111 STREET FUND 1,625,148 1,076,252 (548,896) 66% 112 COMBINED STREET CONST/IMPROVE 2,940,666 761,124 (2,179,542) 26% 113 MULTIMODAL TRANSPORTATION FD.- - - 0% 116 BUILDING MAINTENANCE 245,000 13,156 (231,844) 5% 117 MUNICIPAL ARTS ACQUIS. FUND 134,550 26,217 (108,333) 19% 118 MEMORIAL STREET TREE - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 56,500 35,364 (21,136) 63% 121 EMPLOYEE PARKING PERMIT FUND 26,086 13,041 (13,045) 50% 122 YOUTH SCHOLARSHIP FUND 4,000 3,316 (684) 83% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 8,142 (10,858) 43% 125 REAL ESTATE EXCISE TAX 2 1,055,000 219,234 (835,766) 21% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 80,277 (617,440) 12% 127 GIFTS CATALOG FUND 12,275 3,423 (8,852) 28% 129 SPECIAL PROJECTS FUND 483,500 2,675 (480,825) 1% 130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 117,891 (54,114) 69% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,376,200 333,886 (1,042,314) 24% 136 PARKS TRUST FUND 6,930 6,930 - 100% 137 CEMETERY MAINTENANCE TRUST FD - - - 0% 138 SISTER CITY COMMISSION 4,600 3,504 (1,096) 76% 211 L.I.D. FUND CONTROL 151,500 106,000 (45,500) 70% 213 L.I.D. GUARANTY FUND 244,000 244,000 - 100% 234 LIMITED TAX G.O. BOND FUND,478,573 136,786 (341,787) 29% 411 COMBINED UTILITY OPERATION 15,370,401 8,033,212 (7,337,189) 52% 412 COMBINED UTILITY CONST/IMPROVE 11,299,679 1,788,486 (9,511,193) 16% 414 CAPITAL IMPROVEMENTS RESERVE 1,571,515 470,835 (1,100,680) 30% 511 EQUIPMENT RENTAL FUND 1,321,334 920,866 (400,468) 70% 617 FIREMEN'S PENSION FUND 123,515 63,110 (60,405) 51% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 432,253 (167,747) 72% 79,268,066$ 41,168,095$ (38,099,971)$ 52% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Packet Page 57 of 177 21 Fund No.Title 1/1/2012 Beg. Balance 2012 Revenues 2012 Expenditures Difference 8/31/2012 End. Balance 001 GENERAL FUND 5,705,633$ 20,425,260$ 22,577,199$ (2,151,939)$ 3,553,694$ 004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500 006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - 1,927,600 (1,927,600) - 009 LEOFF-MEDICAL INS. RESERVE 320,656 300,242 396,365 (96,123) 224,533 010 RESERVE FUND 1,338,178 1,189 1,339,367 (1,338,178) - 011 RISK MANAGEMENT RESERVE FUND - 244,000 - 244,000 244,000 012 CONTINGENCY RESERVE FUND - 5,281,990 - 5,281,990 5,281,990 113 MULTIMODAL TRANSPORTATION FD.55,859 - - - 55,859 116 BUILDING MAINTENANCE 212,212 28,528 13,156 15,372 227,585 TOTAL GENERAL FUND PER CAFR 9,562,638 26,281,210 26,253,686 27,523 9,590,161 104 DRUG ENFORCEMENT FUND 124,661 46,063 27,586 18,477 143,138 111 STREET FUND 392,049 879,754 1,076,252 (196,498) 195,551 112 COMBINED STREET CONST/IMPROVE 423,449 828,845 761,124 67,721 491,170 117 MUNICIPAL ARTS ACQUIS. FUND 401,698 21,842 26,217 (4,374) 397,323 118 MEMORIAL STREET TREE 17,646 18 - 18 17,664 120 HOTEL/MOTEL TAX REVENUE FUND 93,895 36,504 35,364 1,141 95,036 121 EMPLOYEE PARKING PERMIT FUND 77,577 6,868 13,041 (6,174) 71,403 122 YOUTH SCHOLARSHIP FUND 16,534 1,343 3,316 (1,973) 14,561 123 TOURISM PROMOTIONAL FUND/ARTS 60,250 8,621 8,142 480 60,729 125 REAL ESTATE EXCISE TAX 2 436,640 515,088 219,234 295,854 732,495 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 453,838 80,277 373,561 599,499 127 GIFTS CATALOG FUND 193,985 21,632 3,423 18,209 212,194 129 SPECIAL PROJECTS FUND 5,841 - 2,675 (2,675) 3,166 130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 93,221 117,891 (24,669) 61,044 131 FIRE DONATIONS - - - - - 132 PARKS CONSTRUCTION FUND 86,794 463,253 333,886 129,366 216,161 136 PARKS TRUST FUND 156,611 152 6,930 (6,778) 149,833 137 CEMETERY MAINTENANCE TRUST FD 801,079 11,168 - 11,168 812,247 138 SISTER CITY COMMISSION 10,261 2,006 3,504 (1,498) 8,763 211 L.I.D. FUND CONTROL 104,869 8,310 106,000 (97,690) 7,179 213 L.I.D. GUARANTY FUND 137,896 106,154 244,000 (137,846) 50 234 LIMITED TAX G.O. BOND FUND,1 136,786 136,786 (0) 0 411 COMBINED UTILITY OPERATION 48,998,030 10,601,778 8,033,212 2,568,566 51,566,595 412 COMBINED UTILITY CONST/IMPROVE 18,605,638 92,967 1,788,486 (1,695,518) 16,910,120 414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 542,456 470,835 71,621 (1,973,221) 511 EQUIPMENT RENTAL FUND 6,662,893 718,535 920,866 (202,330) 6,460,563 617 FIREMEN'S PENSION FUND 213,210 68,893 63,110 5,783 218,993 631 TRANSPORTATION BENEFIT DISTRICT - 432,253 432,253 - - TOTAL ALL FUNDS 85,850,951$ 42,379,561$ 41,168,095$ 1,211,466$ 87,062,417$ CITY OF EDMONDS CHANGE IN FUND BALANCE - SUMMARY Packet Page 58 of 177 22 This page is intentionally left blank. Packet Page 59 of 177 23 Page 1 of 3 Title 2012 Amended Budget 8/31/2012 Revenues Variance % Received TAXES: REAL PERSONAL / PROPERTY TAX 9,629,986$ 5,090,574$ (4,539,412)$ 53% EMS PROPERTY TAX 2,908,944 1,580,324 (1,328,620) 54% VOTED PROPERTY TAX 895,640 500,501 (395,139) 56% LOCAL RETAIL SALES/USE TAX 4,724,183 3,279,895 (1,444,288) 69% NATURAL GAS USE TAX 13,244 5,739 (7,505) 43% 1/10 SALES TAX LOCAL CRIM JUST 514,898 347,282 (167,616) 67% GAS UTILITY TAX 892,381 627,290 (265,091) 70% T.V. CABLE UTILITY TAX 750,682 440,019 (310,663) 59% TELEPHONE UTILITY TAX 1,390,242 1,039,396 (350,846) 75% ELECTRIC UTILITY TAX 1,473,880 1,100,703 (373,177) 75% SOLID WASTE UTILITY TAX 294,601 188,064 (106,537) 64% WATER UTILITY TAX 824,935 534,742 (290,193) 65% SEWER UTILITY TAX 470,000 311,413 (158,587) 66% STORMWATER UTILITY TAX 254,061 192,656 (61,405) 76% LEASEHOLD EXCISE TAX 221,162 156,162 (65,000) 71% PULLTABS TAX 60,257 45,139 (15,118) 75% 25,319,096 15,439,900 (9,879,196) 61% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 5,000 5,353 353 107% PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51% AMUSEMENTS 6,000 5,475 (525) 91% BUS. LICENCE PERMIT PENALTY 5,000 3,970 (1,030) 79% GENERAL BUSINESS LICENSE 105,245 98,294 (6,952) 93% FRANCHISE AGREEMENT-COMCAST 588,008 470,088 (117,920) 80% FRANCHISE AGREEMENT-VERIZON/FRONTIER 106,930 68,515 (38,415) 64% FRANCHISE AGREEMENT-BLACKROCK 6,901 7,332 431 106% OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 175,322 (36,970) 83% DEV SERV PERMIT SURCHARGE 21,000 13,005 (7,995) 62% NON-RESIDENT BUS LICENSE 38,885 24,250 (14,635) 62% RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93% BUILDING STRUCTURE PERMITS 420,000 227,961 (192,040) 54% ANIMAL LICENSES 11,000 7,476 (3,524) 68% STREET AND CURB PERMIT 42,000 19,052 (22,948) 45% OTR NON-BUS LIC/PERMITS 7,000 7,047 47 101% DIVE PARK PERMIT FEE - - - 0% 1,586,261 1,142,957 (443,304) 72% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - Bullet Proof Vest 3,969 - (3,969) 0% EECBG Grant - - - 0% WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0% TARGET ZERO TEAMS GRANT 10,000 2,084 (7,916) 21% HIGH VISIBILITY ENFORCEMENT 6,000 888 (5,112) 15% WA STATE TRAFFIC COMM GRANT - - - 0% Puget Drive Walkway HLP-PB07(009)- - - 0% SMART COMMUTER PROJECT GRANT - - - 0% PUD PRIVILEDGE TAX 183,348 - (183,348) 0% JUDICIAL SALARY CONTRIBUTION-STATE 13,000 6,224 (6,776) 48% MVET/SPECIAL DISTRIBUTION 9,100 6,672 (2,428) 73% CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 25,116 (8,711) 74% DUI - CITIES 9,500 5,628 (3,872) 59% LIQUOR EXCISE TAX 200,666 146,591 (54,075) 73% LIQUOR BOARD PROFITS 310,835 216,740 (94,095) 70% SHARED COURT COSTS 6,300 1,500 (4,800) 24% MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,050 750 (300) 71% FIRE DISTRICT #1 STATION BILLINGS 55,080 43,622 (11,458) 79% POLICE FBI CONTRACTS - - - 0% DV COORDINATOR SERVICES 10,760 7,174 (3,586) 67% OCDETF OVERTIME - 1,226 1,226 0% CAMPUS SAFETY-EDM. SCH. DIST.11,500 4,041 (7,459) 35% WOODWAY - LAW PROTECTION 10,000 11,723 1,723 117% INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 34,650 (34,650) 50% SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 4,800 4,800 0% SNO-ISLE 69,418 41,718 (27,700) 60% 1,013,653 561,147 (452,506) 55% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 60 of 177 24 Page 2 of 3 Title 2012 Amended Budget 8/31/2012 Revenues Variance % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,050 868 (183) 83% COURT RECORD SERVICES 100 - (100) 0% D/M COURT REC SER 950 99 (851) 10% SALE MAPS & BOOKS - 50 50 0% MUNIC.-DIST. COURT CURR EXPEN 150 106 (44) 71% PHOTOCOPIES 4,000 2,224 (1,776) 56% POLICE DISCLOSURE REQUESTS 5,000 2,985 (2,015) 60% ASSESSMENT SEARCH - 5 5 0% PASSPORTS AND NATURALIZATION FEES 10,500 7,875 (2,625) 75% POLICE SERVICES SPECIAL EVENTS 26,000 26,779 779 103% DUI EMERGENCY FIRE SERVICES - 369 369 0% ADULT PROBATION SERVICE CHARGE 68,300 38,317 (29,983) 56% ELECTRONIC MONITORING 150 - (150) 0% ELECTRONIC MONITOR DUI 700 82 (618) 12% BOOKING FEES 6,300 3,194 (3,106) 51% FIRE CONSTRUCTION INSPECTION FEES 6,060 3,300 (2,760) 54% EMERGENCY SERVICE FEES 21,210 12,346 (8,864) 58% DUI EMERGENCY AID 200 33 (167) 17% EMS TRANSPORT USER FEE 848,500 490,901 (357,599) 58% POLICE - FINGERPRINTING 300 281 (20) 94% CRIM CNV FEE DUI 700 450 (250) 64% CRIM CONV FEE CT 5,900 2,879 (3,021) 49% CRIM CONV FEE CN 2,100 1,126 (974) 54% POLICE TRAINING CLASSES - - - 0% ENGINEERING FEES AND CHARGES 102,010 67,350 (34,660) 66% FIBER SERVICES - 22,579 22,579 0% ANIMAL CONTROL SHELTER 4,000 4,775 775 119% FLEX FUEL PAYMENTS FROM STATIONS - 182 182 0% ANNUAL VEHICLE FEE (TBD)- - - 0% ZONING/SUBDIVISION FEE 55,000 25,652 (29,348) 47% FIRE PLAN CHECK FEES 3,300 943 (2,358) 29% PLAN CHECKING FEES 235,000 153,183 (81,818) 65% PLANNING 1% INSPECTION FEE 4,500 326 (4,174) 7% S.E.P.A. REVIEW 6,000 1,940 (4,060) 32% CRITICAL AREA STUDY 15,000 10,075 (4,925) 67% SWIM POOL ENTRANCE FEES 52,471 57,312 4,841 109% LOCKER FEES 300 303 3 101% SWIM CLASS FEES 45,520 28,625 (16,895) 63% PROGRAM FEES 800,000 558,858 (241,142) 70% TAXABLE RECREATION ACTIVITIES 120,000 105,568 (14,432) 88% SWIM TEAM / DIVE TEAM 31,150 30,019 (1,132) 96% BIRD FEST REGISTRATION FEES 620 770 150 124% INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,582,061 969,299 (612,762) 61% MISCELLANEOUS POLICE SERVICES - - - 0% 4,065,102 2,632,026 (1,433,076) 65% FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 10,500 6,456 (4,044) 61% TRAFFIC INFRACTION PENALTIES 51,472 19,286 (32,186) 37% NC TRAFFIC INFRACTION 285,000 167,613 (117,387) 59% CRT COST FEE CODE LEG ASSESSMENT (LGA)15,000 12,259 (2,741) 82% SPEEDING DOUBLE - 38 38 0% NON-TRAFFIC INFRACTION PENALTIES - 900 900 0% OTHER INFRACTIONS '04 1,250 323 (927) 26% PARKING INFRACTION PENALTIES 33,000 24,170 (8,830) 73% PR - HANDICAPPED 800 - (800) 0% PARKING INFRACTION LOC 600 40 (560) 7% PARK / INDDISZONE 600 2,063 1,463 344% DWI PENALTIES 9,500 5,641 (3,860) 59% DUI - DP ACCT - 972 972 0% OTHER CRIMINAL TRAF MISDEM PEN 50 291 241 582% CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 21,503 (18,497) 54% OTHER NON-TRAF MISDEMEANOR PEN 600 241 (359) 40% OTHER NON TRAFFIC MISD. 8/03 11,500 10,309 (1,191) 90% COURT DV PENALTY ASSESSMENT 950 795 (155) 84% CRIMINAL COSTS-RECOUPMENTS 120,000 71,227 (48,773) 59% JURY DEMAND COST 100 - (100) 0% PUBLIC DEFENSE RECOUPMENT 37,000 20,480 (16,520) 55% COURT INTERPRETER COST 300 142 (158) 47% MISC FINES AND PENALTIES 1,050 1,200 150 114% 619,272 365,951 (253,321) 59% CITY OF EDMONDS REVENUES - GENERAL FUND Packet Page 61 of 177 25 Page 3 of 3 Title 2012 Amended Budget 8/31/2012 Revenues Variance % Received MISCELLANEOUS: INVESTMENT INTEREST - 4,997 4,997 0% INVESTMENT SERVICE FEES 9,800 - (9,800) 0% INTEREST ON COUNTY TAXES 2,000 1,258 (742) 63% INTEREST - COURT COLLECTIONS 3,150 3,847 697 122% PARKING 10,000 7,447 (2,553) 74% SPACE/FACILITIES RENTALS 140,000 104,555 (35,445) 75% GYM AND WEIGHTROOM FEES 7,800 3,487 (4,313) 45% BRACKET ROOM RENTAL 1,000 3,145 2,145 315% LEASES LONG-TERM 173,465 107,567 (65,898) 62% VENDING MACHINE CONCESSION 4,700 4,638 (62) 99% OTHER RENTS & USE CHARGES 10,078 5,685 (4,393) 56% PARKS DONATIONS 8,456 7,742 (714) 92% BIRD FEST CONTRIBUTIONS 1,500 1,400 (100) 93% SALE OF JUNK/SALVAGE 200 1,080 880 540% SALES OF UNCLAIM PROPERTY 4,000 930 (3,070) 23% OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0% POLICE JUDGMENTS/RESTITUTION 100 150 50 150% CASHIER'S OVERAGES/SHORTAGES (200) 35 235 0% OTHER MISC REVENUES 3,000 5,133 2,133 171% SMALL OVERPAYMENT - 74 74 0% NSF FEES - PARKS & REC - 150 150 0% NSF FEES - MUNICIPAL COURT 525 456 (69) 87% NSF FEES - DEVEL SERV DEPT - 30 30 0% PLANNING SIGN REVENUE 2,000 - (2,000) 0% 381,774 263,807 (117,967) 69% TRANSFERS-IN: INSURANCE RECOVERIES - - - 0% INTERFUND TRANSFER-IN - - - 0% INTERFUND TRANSFER - In (From 121)25,086 19,473 (5,613) 78% INTERFUND TRANSFER (From 136)6,930 - (6,930) 0% 32,016 19,473 (12,543) 61% TOTAL GENERAL FUND REVENUE 33,017,174$ 20,425,260$ (12,591,914)$ 62% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 62 of 177 26 This page is intentionally left blank. Packet Page 63 of 177 27 Page 1 of 5 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used GENERAL FUND EXPENDITURES: SALARIES AND WAGES 12,400,240$ 7,854,964$ (4,545,276)$ 63% OVERTIME 458,540 270,543 (187,997) 59% HOLIDAY BUY BACK 179,687 2,526 (177,161) 1% BENEFITS 4,244,174 2,746,435 (1,497,739) 65% UNIFORMS 63,880 38,991 (24,889) 61% SUPPLIES 435,011 237,676 (197,335) 55% FUEL CONSUMED 700 - (700) 0% SMALL EQUIPMENT 133,012 100,839 (32,173) 76% PROFESSIONAL SERVICES 1,852,841 1,014,587 (838,254) 55% COMMUNICATIONS 210,037 116,779 (93,258) 56% TRAVEL 51,060 14,088 (36,972) 28% ADVERTISING 71,667 23,669 (47,998) 33% RENTAL/LEASE 139,281 88,416 (50,865) 63% INSURANCE 444,962 420,109 (24,853) 94% UTILITIES 454,500 281,808 (172,692) 62% REPAIRS & MAINTENANCE 331,397 158,275 (173,122) 48% MISCELLANEOUS 327,242 194,296 (132,946) 59% INTERGOVERNMENTAL SERVICES 8,218,704 5,889,794 (2,328,910) 72% ECA CONTINGENCY RESERVE 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 4,319 (881) 83% INTERFUND TRANSFER (to 009,012,116,117,125,617)2,914,623 2,434,926 (479,697) 84% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 149,706 (147,132) 50% DEBT ISSUE COSTS 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICES 197,900 101,638 (96,262) 51% INTERFUND FUEL - 55 55 0% INTERFUND SUPPLIES - - - 0% INTERFUND RENTAL 430,246 286,840 (143,406) 67% INTERFUND REPAIRS - 780 780 0% 35,281,328$ 22,577,199$ (12,704,129)$ 64% EMERGENCY/FINANCIAL RESERVE INTERFUND TRANSFER (to 012)1,927,600$ 1,927,600$ (0)$ 100% 1,927,600$ 1,927,600$ (0)$ 100% LEOFF-MEDICAL INS. RESERVE: BENEFITS 462,886$ 287,102$ (175,784)$ 62% In-Home LTC Claims 140,425 101,827 (38,598) 73% PROFESSIONAL SERVICES 16,500 7,186 (9,315) 44% MISCELLANEOUS - 250 250 0% 619,811$ 396,365$ (223,446)$ 64% RESERVE FUND INTERFUND TRANSFER (to 012)1,339,400$ 1,339,367$ (33)$ 100% 1,339,400$ 1,339,367$ (33)$ 100% DRUG ENFORCEMENT FUND: SUPPLIES 200$ -$ (200)$ 0% FUEL CONSUMED 2,000 1,453 (547) 73% SMALL EQUIPMENT 5,000 - (5,000) 0% COMMUNICATIONS 2,233 1,415 (818) 63% REPAIR/MAINT 800 - (800) 0% MISCELLANEOUS 20,000 5,000 (15,000) 25% INTERGOVTL SVC 50,000 19,719 (30,281) 39% 80,233$ 27,586$ (52,647)$ 34% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 64 of 177 28 Page 2 of 5 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used STREET FUND: SALARIES AND WAGES 474,924$ 359,105$ (115,819)$ 76% OVERTIME 18,400 22,540 4,140 123% BENEFITS 191,707 158,789 (32,918) 83% UNIFORMS 7,000 4,730 (2,270) 68% SUPPLIES 242,500 109,960 (132,540) 45% SMALL EQUIPMENT 24,000 11,919 (12,081) 50% PROFESSIONAL SERVICES 32,700 19,396 (13,304) 59% COMMUNICATIONS 3,000 2,343 (657) 78% TRAVEL 1,000 60 (940) 6% RENTAL/LEASE 1,500 4,188 2,688 279% INSURANCE 93,719 93,305 (414) 100% UTILITIES 261,100 146,573 (114,527) 56% REPAIRS & MAINTENANCE 25,500 5,073 (20,427) 20% MISCELLANEOUS 6,000 6,793 793 113% INTERGOVERNMENTAL SERVICES 6,000 1,080 (4,920) 18% GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 3,100 (3,100) 50% FISCAL AGENT FEES - - - 0% INTERFUND RENTAL 190,944 127,296 (63,648) 67% 1,625,148$ 1,076,252$ (548,896)$ 66% COMBINED STREET CONST/IMPROVE: PROFESSIONAL SERVICES 846,180$ 560,436$ (285,744)$ 66% INTERFUND TRANSFER OUT (to 112, 132)53,497 41,694 (11,803) 78% LAND 231,022 - (231,022) 0% CONST SURFACE CONST PROJECTS 1,596,538 1,700 (1,594,838) 0% INTERGOVERNMENTAL LOANS 72,202 72,201 (1) 100% INTEREST ON INTERGOVERNMENTAL LOANS 4,841 4,840 (1) 100% INTERFUND SERVICES 136,386 80,252 (56,134) 59% 2,940,666$ 761,124$ (2,179,542)$ 26% MULTIMODAL TRANSPORTATION FD: PROFESSIONAL SVC -$ -$ -$ 0% INTERFUND TRANSFER - - - 0% -$ -$ -$ 0% BUILDING MAINTENANCE: SUPPLIES 10,000$ -$ (10,000)$ 0% PROFESSIONAL SERVICES 40,000 8,425 (31,575) 21% REPAIRS & MAINTENANCE 195,000 4,731 (190,269) 2% MISCELLANEOUS - - - 0% INTERFUND TRANSFER - - - 0% 245,000$ 13,156$ (231,844)$ 5% MUNICIPAL ARTS ACQUIS. FUND: SUPPLIES 4,200$ 561$ (3,639)$ 13% SMALL EQUIPMENT 1,000 523 (477) 52% PROFESSIONAL SERVICES 110,500 18,857 (91,643) 17% TRAVEL 50 10 (40) 20% ADVERTISING 4,000 4,000 - 100% RENTAL/LEASE 1,000 - (1,000) 0% REPAIRS & MAINTENANCE 300 - (300) 0% MISCELLANEOUS 10,500 2,266 (8,234) 22% INTERFUND TRANSFER (to 117.300)3,000 - (3,000) 0% 134,550$ 26,217$ (108,333)$ 19% HOTEL/MOTEL TAX REVENUE FUND PROFESSIONAL SERVICES 10,000$ 8,554$ (1,447)$ 86% ADVERTISING 35,000 23,554 (11,446) 67% MISCELLANEOUS 2,500 1,257 (1,243) 50% TRANSFER TO FUND 117 4,000 2,000 (2,000) 50% TRANSFER TO FUND 132 5,000 - (5,000) 0% 56,500$ 35,364$ (21,136)$ 63% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 65 of 177 29 Page 3 of 5 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used EMPLOYEE PARKING PERMIT FUND: SUPPLIES 1,000$ 498$ (502)$ 50% INTERFUND TRANSFER (to 001)25,086 12,543 (12,543) 50% 26,086$ 13,041$ (13,045)$ 50% YOUTH SCHOLARSHIP FUND: MISCELLANEOUS 4,000$ 3,316$ (684)$ 83% 4,000$ 3,316$ (684)$ 83% TOURISM PROMOTIONAL FUND/ARTS: PROFESSIONAL SVC 10,500$ 1,283$ (9,217)$ 12% ADVERTISING 4,500 3,830 (670) 85% MISCELLANEOUS 4,000 3,029 (971) 76% 19,000$ 8,142$ (10,858)$ 43% REAL ESTATE EXCISE TAX 2: SUPPLIES 36,000$ 41,070$ 5,070$ 114% PROFESSIONAL SERVICES 617,000 76,416 (540,584) 12% REPAIRS & MAINTENANCE 100,000 1,544 (98,456) 2% INTERFUND TRANSFER (to 117,132)199,000 - (199,000) 0% CONSTRUCTION PROJECTS 103,000 100,203 (2,797) 97% INTERFUND SERVICES - - - 0% 1,055,000$ 219,234$ (835,766)$ 21% REAL ESTATE EXCISE TAX 1, PARKS ACQ: MISCELLANEOUS -$ -$ -$ 0% TRANSFER TO FUND 234 68,080 16,540 (51,540) 24% 1998 REF BOND PRINCIPAL 502,163 - (502,163) 0% 2001 BONDS, B - INTEREST 127,474 63,737 (63,737) 50% FISCAL AGENT FEES - - - 0% 697,717$ 80,277$ (617,440)$ 12% GIFTS CATALOG FUND: SUPPLIES 6,275$ 1,443$ (4,832)$ 23% PROFESSIONAL SERVICES 4,000 1,980 (2,020) 50% INTERFUND TRANSFER (to 132)2,000 - (2,000) 0% 12,275$ 3,423$ (8,852)$ 28% SPECIAL PROJECTS FUND: PROFESSIONAL SERVICES 83,500$ 1,833$ (81,667)$ 2% CONSTRUCTION 400,000 - (400,000) 0% INTERFUND SERVICES - 841 841 0% 483,500$ 2,675$ (480,825)$ 1% CEMETERY MAINTENANCE/IMPROVEMENT: SALARIES AND WAGES 71,107$ 45,025$ (26,082)$ 63% OVERTIME 3,500 1,956 (1,544) 56% BENEFITS 32,926 21,359 (11,567) 65% UNIFORMS 1,000 - (1,000) 0% SUPPLIES 7,000 2,704 (4,296) 39% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 17,505 (2,495) 88% PROFESSIONAL SERVICES 1,000 200 (800) 20% COMMUNICATIONS 1,412 815 (597) 58% TRAVEL 1,000 - (1,000) 0% ADVERTISING 3,000 1,456 (1,544) 49% UTILITIES 3,800 2,130 (1,670) 56% REPAIRS & MAINTENANCE 500 - (500) 0% MISCELLANEOUS 1,000 2,564 1,564 256% MACHINERY/EQUIPMENT 17,500 17,336 (164) 99% INTERFUND SERVICES - - - 0% INTERFUND RENTAL 7,260 4,840 (2,420) 67% 172,005$ 117,891$ (54,114)$ 69% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 66 of 177 30 Page 4 of 5 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used PARKS CONSTRUCTION FUND: SUPPLIES -$ 73,583$ 73,583$ 0% PROFESSIONAL SERVICES 63,000 52,487 (10,513) 83% CONSTRUCTION PROJECTS 1,303,200 188,540 (1,114,660) 14% INTERFUND SERVICES 10,000 19,276 9,276 193% 1,376,200$ 333,886$ (1,042,314)$ 24% PARKS TRUST FUND: INTERFUND TRANSFER (to 001)6,930$ 6,930$ -$ 100% 6,930$ 6,930$ -$ 100% SISTER CITY COMMISSION: SUPPLIES 500$ 1,242$ 742$ 248% STUDENT TRIP 2,600 - (2,600) 0% MISCELLANEOUS 1,500 2,262 762 151% 4,600$ 3,504$ (1,096)$ 76% LID FUND CONTROL INTERFUND TRANSFER (to 213)151,500$ 106,000$ (45,500)$ 70% 151,500$ 106,000$ (45,500)$ 70% LID GUARANTY FUND INTERFUND TRANSFER (to 011)244,000$ 244,000$ -$ 100% 244,000$ 244,000$ -$ 100% LIMITED TAX G.O. BOND FUND: 2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0% 2002 BOND INTEREST 273,573 136,786 (136,787) 50% 478,573$ 136,786$ (341,787)$ 29% COMBINED UTILITY OPERATION: SALARIES AND WAGES 2,791,123$ 1,783,663$ (1,007,460)$ 64% OVERTIME 117,180 80,210 (36,970) 68% BENEFITS 1,113,707 744,679 (369,028) 67% UNIFORMS 28,650 15,554 (13,096) 54% SUPPLIES 675,015 425,572 (249,443) 63% FUEL CONSUMED 150,723 106,346 (44,377) 71% WATER PURCHASED FOR RESALE 1,410,000 775,116 (634,884) 55% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 69,680 (73,320) 49% SMALL EQUIPMENT 25,500 1,859 (23,641) 7% PROFESSIONAL SERVICES 228,808 118,028 (110,780) 52% COMMUNICATIONS 72,200 42,518 (29,682) 59% TRAVEL 18,600 158 (18,442) 1% ADVERTISING 3,560 1,177 (2,383) 33% RENTAL/LEASE 16,300 10,690 (5,610) 66% INSURANCE 288,211 242,229 (45,982) 84% UTILITIES 999,853 516,626 (483,227) 52% REPAIRS & MAINTENANCE 131,930 81,581 (50,349) 62% MISCELLANEOUS 592,880 413,336 (179,544) 70% INTERGOVERNMENTAL SERVICES 667,900 157,716 (510,184) 24% INTERFUND TAXES 1,548,996 1,038,811 (510,185) 67% INTERFUND TRANSFER (to 412,414)1,852,811 197,859 (1,654,952) 11% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0% REVENUE BOND PRINCIPAL 445,499 - (445,499) 0% INTERGOVERNMENTAL LOANS 180,398 181,966 1,568 101% INTEREST ON LONG-TERM EXTERNAL DEBT 496,987 238,122 (258,865) 48% DEBT ISSUE COSTS 33,104 2,759 (30,345) 8% FISCAL AGENT FEES - 272 272 0% INTERFUND SERVICES 818,454 515,256 (303,198) 63% INTERFUND RENTAL 407,150 271,432 (135,718) 67% INTERFUND REPAIRS - - - 0% 15,370,401$ 8,033,212$ (7,337,189)$ 52% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 67 of 177 31 Page 5 of 5 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used COMBINED UTILITY CONST/IMPROVE: PROFESSIONAL SERVICES 1,814,861$ 411,500$ (1,403,361)$ 23% INTERFUND TRANSFER (to 112,117,132,412.300)808,111 - (808,111) 0% LAND 3,500 - (3,500) 0% CONSTRUCTION PROJECTS 8,102,386 1,021,492 (7,080,894) 13% INTERFUND SERVICES 570,821 355,494 (215,327) 62% 11,299,679$ 1,788,486$ (9,511,193)$ 16% CAPITAL IMPROVEMENTS RESERVE: PROFESSIONAL SERVICES 85,000$ 292,586$ 207,586$ 344% CONSTRUCTION PROJECTS 1,226,012 97,724 (1,128,288) 8% GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0% REVENUE BONDS 49,132 - (49,132) 0% INTERGOVERNMENTAL LOANS 34,875 34,875 - 100% INTEREST ON LONG-TERM DEBT 90,608 45,643 (44,965) 50% FISCAL AGENT FEES - 7 7 0% 1,571,515$ 470,835$ (1,100,680)$ 30% EQUIPMENT RENTAL FUND: SALARIES AND WAGES 218,537$ 142,550$ (75,987)$ 65% OVERTIME 2,000 906 (1,094) 45% BENEFITS 100,670 68,475 (32,195) 68% UNIFORMS 1,000 499 (501) 50% SUPPLIES 76,000 59,018 (16,982) 78% FUEL CONSUMED 1,000 756 (244) 76% SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 231,091 (89,419) 72% SMALL EQUIPMENT 10,000 5,007 (4,993) 50% PROFESSIONAL SERVICES 1,000 404 (596) 40% COMMUNICATIONS 3,500 914 (2,586) 26% TRAVEL 500 - (500) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 3,500 776 (2,724) 22% INSURANCE 23,261 32,530 9,269 140% UTILITIES 14,000 7,881 (6,119) 56% REPAIRS & MAINTENANCE 85,000 20,174 (64,826) 24% MISCELLANEOUS 7,500 5,177 (2,323) 69% INTERGOVERNMENTAL SERVICES 2,500 1,440 (1,060) 58% MACHINERY/EQUIPMENT 420,000 336,363 (83,637) 80% INTERFUND SERVICES 20,000 - (20,000) 0% INTERFUND RENTAL 10,356 6,904 (3,452) 67% 1,321,334$ 920,866$ (400,468)$ 70% FIREMEN'S PENSION FUND: BENEFITS 66,515$ 37,421$ (29,094)$ 56% PENSION AND DISABILITY PAYMENTS 52,500 24,624 (27,876) 47% PROF SERVICES 4,500 1,065 (3,436) 24% 123,515$ 63,110$ (60,405)$ 51% TRANSPORTATION BENEFIT DISTRICT: INSURANCE 5,000$ 5,000$ -$ 100% INTERGOVTL SERVICES 595,000 49,936 (545,064) 8% INTERFUND TRANSFER (To 111)- 377,317 377,317 0% 600,000$ 432,253$ (167,747)$ 72% TOTAL EXPENDITURE ALL FUNDS 79,268,066$ 41,168,095$ (38,099,937)$ 52% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 68 of 177 32 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used CITY COUNCIL 269,812$ 169,859$ (99,953)$ 63% OFFICE OF MAYOR 253,184 151,165 (102,019) 60% HUMAN RESOURCES 286,799 153,006 (133,793) 53% MUNICIPAL COURT 779,038 485,375 (293,663) 62% ECONOMIC DEVELOPMENT 138,880 73,577 (65,303) 53% CITY CLERK 609,840 328,124 (281,716) 54% ADMINISTRATIVE SERVICES 1,412,575 873,040 (539,535) 62% CITY ATTORNEY 495,000 313,126 (181,874) 63% NON-DEPARTMENTAL 13,414,538 9,092,509 (4,322,029) 68% POLICE SERVICES 9,165,244 5,532,985 (3,632,259) 60% COMMUNITY SERVICES 326,930 208,782 (118,148) 64% DEVELOPMENT SERVICES 1,658,272 1,033,577 (624,695) 62% PARKS & RECREATION 3,506,852 2,241,823 (1,265,029) 64% PUBLIC WORKS 1,612,816 1,064,110 (548,706) 66% FACILITIES MAINTENANCE 1,351,548 856,140 (495,408) 63% 35,281,328$ 22,577,199$ (12,704,129)$ 64% Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used STORM DRAINAGE UTILITY 2,174,153$ 1,157,358$ (1,016,795)$ 53% WATER 5,158,024 2,873,359 (2,284,665) 56% SEWER 4,506,994 1,785,263 (2,721,731) 40% TREATMENT PLANT 3,531,230 2,217,231 (1,313,999) 63% 15,370,401$ 8,033,212$ (7,337,189)$ 52% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS Packet Page 69 of 177 33 Page 1 of 4 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used CITY COUNCIL SALARIES 105,665$ 70,916$ (34,749)$ 67% OVERTIME 7,240 3,975 (3,265) 55% BENEFITS 69,902 47,438 (22,464) 68% SUPPLIES 1,525 573 (952) 38% PROFESSIONAL SVC 50,000 37,523 (12,477) 75% COMMUNICATIONS 3,000 1,799 (1,201) 60% TRAVEL 2,500 879 (1,621) 35% RENTAL/LEASE 480 311 (169) 65% REPAIRS/MAINT 1,500 - (1,500) 0% MISCELLANEOUS 28,000 6,445 (21,555) 23% 269,812$ 169,859$ (99,953)$ 63% OFFICE OF MAYOR SALARIES 193,896$ 118,635$ (75,261)$ 61% OVERTIME - - - 0% BENEFITS 49,188 27,286 (21,902) 55% SUPPLIES 2,000 460 (1,540) 23% PROFESSIONAL SVC 1,000 - (1,000) 0% COMMUNICATION 1,400 737 (663) 53% TRAVEL 700 731 31 104% RENTAL/LEASE 1,500 1,633 133 109% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 3,000 1,684 (1,316) 56% 253,184$ 151,165$ (102,019)$ 60% HUMAN RESOURCES SALARIES 144,191$ 58,914$ (85,277)$ 41% OVERTIME - - - 0% BENEFITS 32,098 22,034 (10,064) 69% SUPPLIES 2,500 1,516 (984) 61% SMALL EQUIPMENT 100 - (100) 0% PROFESSIONAL SVC 77,500 59,534 (17,966) 77% COMMUNICATIONS 500 244 (256) 49% TRAVEL 500 - (500) 0% ADVERTISING 9,000 683 (8,317) 8% RENTAL/LEASE 2,000 1,558 (442) 78% REPAIR/MAINT 6,000 4,820 (1,180) 80% MISCELLANEOUS 12,410 3,703 (8,707) 30% 286,799$ 153,006$ (133,793)$ 53% MUNICIPAL COURT SALARIES 486,685$ 309,046$ (177,639)$ 64% OVERTIME 1,400 572 (828) 41% BENEFITS 172,053 112,641 (59,412) 65% SUPPLIES 14,500 6,491 (8,009) 45% SMALL EQUIPMENT 6,500 - (6,500) 0% PROFESSIONAL SERVICES 66,600 36,040 (30,560) 54% COMMUNICATIONS 2,600 1,438 (1,162) 55% TRAVEL 2,500 1,517 (983) 61% RENTAL/LEASE 1,300 385 (916) 30% REPAIR/MAINT 2,200 961 (1,239) 44% MISCELLANEOUS 22,350 16,194 (6,156) 72% INTERGOVTL SVC 350 92 (258) 26% 779,038$ 485,375$ (293,663)$ 62% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS Packet Page 70 of 177 34 Page 2 of 4 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used ECONOMIC DEVELOPMENT BENEFITS -$ 13$ 13$ 0% SUPPLIES 500 1,330 830 266% SMALL EQUIPMENT 300 - (300) 0% PROFESSIONAL SERVICES 103,680 66,685 (36,995) 64% COMMUNICATIONS 400 94 (306) 24% TRAVEL 1,000 - (1,000) 0% ADVERTISING 30,000 3,939 (26,061) 13% MISCELLANEOUS 3,000 1,516 (1,484) 51% 138,880$ 73,577$ (65,303)$ 53% CITY CLERK SALARIES AND WAGES 302,054$ 193,242$ (108,812)$ 64% BENEFITS 90,045 60,411 (29,634) 67% SUPPLIES 13,760 6,138 (7,622) 45% PROFESSIONAL SERVICES 89,377 12,290 (77,087) 14% COMMUNICATIONS 52,067 20,248 (31,819) 39% TRAVEL 1,000 7 (993) 1% ADVERTISING 23,690 14,689 (9,001) 62% RENTAL/LEASE 27,310 10,868 (16,442) 40% REPAIRS & MAINTENANCE 8,037 7,778 (259) 97% MISCELLANEOUS 2,500 2,453 (47) 98% 609,840$ 328,124$ (281,716)$ 54% ADMINISTRATIVE SERVICES SALARIES 741,281$ 475,100$ (266,181)$ 64% OVERTIME 8,100 5,250 (2,850) 65% BENEFITS 222,830 149,563 (73,267) 67% SUPPLIES 60,690 23,585 (37,105) 39% SMALL EQUIPMENT 63,500 59,594 (3,906) 94% PROFESSIONAL SERVICES 71,842 26,302 (45,540) 37% COMMUNICATIONS 60,220 40,129 (20,091) 67% TRAVEL 4,800 1,108 (3,692) 23% RENTAL/LEASE 3,300 3,004 (296) 91% REPAIR/MAINT 164,720 75,466 (89,254) 46% MISCELLANEOUS 10,500 13,411 2,911 128% INTERFUND RENTAL 792 528 (264) 67% 1,412,575$ 873,040$ (539,535)$ 62% CITY ATTORNEY PROFESSIONAL SVC 495,000$ 312,926$ (182,074)$ 63% MISC PROSECUTOR - 200 200 0% 495,000$ 313,126$ (181,874)$ 63% NON-DEPARTMENTAL SALARIES 100,000$ -$ (100,000)$ 0% BENEFITS - UNEMPLOYMENT 70,000 33,756 (36,244) 48% PROFESSIONAL SVC 294,962 154,144 (140,818) 52% COMMUNICATIONS - 4 4 0% RENTAL/LEASE 3,700 3,600 (100) 97% INSURANCE 444,962 420,109 (24,853) 94% MISCELLANEOUS 72,300 40,023 (32,277) 55% INTERGOVT SVC 7,611,611 5,605,144 (2,006,467) 74% ECA LOAN PAYMENT 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 4,319 (881) 83% INTERFUND TRANSFERS 2,914,623 2,434,926 (479,697) 84% GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0% INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM DEBT 296,838 149,706 (147,132) 50% DEBT ISSUANCE COSTS 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICES 197,900 101,638 (96,262) 51% 13,414,538$ 9,092,509$ (4,322,029)$ 68% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 71 of 177 35 Page 3 of 4 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used POLICE SERVICES SALARIES 5,400,738$ 3,386,092$ (2,014,646)$ 63% OVERTIME 420,000 249,666 (170,334) 59% HOLIDAY BUYBACK 179,687 2,526 (177,161) 1% BENEFITS 1,899,147 1,172,794 (726,353) 62% UNIFORMS 53,570 35,514 (18,056) 66% SUPPLIES 95,900 62,821 (33,079) 66% SMALL EQUIPMENT 14,300 2,941 (11,359) 21% PROFESSIONAL SVC 95,200 57,317 (37,883) 60% COMMUNICATIONS 33,592 16,947 (16,645) 50% TRAVEL 26,300 7,785 (18,515) 30% ADVERTISING 375 66 (309) 18% RENTAL/LEASE 18,000 10,133 (7,867) 56% REPAIR/MAINT 16,115 4,318 (11,797) 27% MISCELLANEOUS 55,512 29,833 (25,679) 54% INTERGOVTL SVC 536,048 279,558 (256,490) 52% INTERFUND FUEL-BOAT - 55 55 0% INTERFUND RENTAL 320,760 213,840 (106,920) 67% INTERFUND REPAIRS - 780 780 0% 9,165,244$ 5,532,985$ (3,632,259)$ 60% COMMUNITY SERVICES ADMIN SALARIES 212,854$ 140,344$ (72,510)$ 66% BENEFITS 60,622 41,542 (19,080) 69% SUPPLIES 1,000 276 (724) 28% SMALL EQUIPMENT 500 - (500) 0% PROFESSIONAL SVC 45,924 23,713 (22,211) 52% COMMUNICATIONS 1,090 536 (554) 49% TRAVEL 1,000 18 (982) 2% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,320 1,565 245 119% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 1,000 371 (629) 37% INTERFUND RENTAL 620 416 (204) 67% 326,930$ 208,782$ (118,148)$ 64% DEVELOPMENT SERVICES/PLANNING SALARIES 1,071,681$ 692,887$ (378,794)$ 65% OVERTIME 2,800 2,360 (440) 84% BENEFITS 374,639 248,451 (126,188) 66% UNIFORMS 320 - (320) 0% SUPPLIES 17,510 8,354 (9,156) 48% MINOR EQUIPMENT 2,300 472 (1,828) 21% PROFESSIONAL SVC 116,890 40,024 (76,867) 34% COMMUNICATIONS 4,630 3,432 (1,198) 74% TRAVEL 3,500 426 (3,074) 12% ADVERTISING 4,250 1,433 (2,817) 34% RENTAL/LEASE 22,500 14,080 (8,420) 63% REPAIRS & MAINTENANCE 2,000 606 (1,394) 30% MISCELLANEOUS 27,600 15,948 (11,652) 58% INTERFUND RENTAL 7,652 5,104 (2,548) 67% 1,658,272$ 1,033,577$ (624,695)$ 62% ENGINEERING SALARIES 958,860$ 628,503$ (330,357)$ 66% OVERTIME 5,000 888 (4,112) 18% BENEFITS 321,636 222,146 (99,490) 69% UNIFORMS 450 - (450) 0% SUPPLIES - - - 0% MINOR EQUIPMENT 2,500 2,398 (102) 96% PROFESSIONAL SVC 5,000 2,070 (2,930) 41% COMMUNICATIONS 6,500 3,578 (2,922) 55% TRAVEL 620 463 (157) 75% ADVERTISING - - - 0% RENTAL/LEASE - - - 0% REPAIR/MAINT 1,800 895 (905) 50% MISCELLANEOUS 9,600 7,117 (2,483) 74% MACHINERY/EQUIPMENT - - - 0% INTERFUND RENTAL 6,740 4,496 (2,244) 67% 1,318,706$ 872,553$ (446,153)$ 66% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 72 of 177 36 Page 4 of 4 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used PARKS & RECREATION SALARIES 1,880,905$ 1,237,113$ (643,792)$ 66% OVERTIME 5,300 6,071 771 115% BENEFITS 571,640 402,255 (169,385) 70% UNIFORMS 6,540 2,071 (4,469) 32% SUPPLIES 145,026 77,487 (67,539) 53% MINOR EQUIPMENT 35,012 33,568 (1,444) 96% PROFESSIONAL SVC 339,666 185,985 (153,681) 55% COMMUNICATIONS 28,938 18,329 (10,609) 63% TRAVEL 6,140 1,119 (5,021) 18% ADVERTISING 3,852 2,859 (993) 74% RENTAL/LEASE 50,471 40,603 (9,868) 80% PUBLIC UTILITY 150,000 105,036 (44,964) 70% REPAIR/MAINT 52,025 27,588 (24,437) 53% MISCELLANEOUS 76,370 51,987 (24,383) 68% INTERGOVTL SVC 70,695 5,000 (65,695) 7% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% INTERFUND RENTAL 67,128 44,752 (22,376) 67% 3,506,852$ 2,241,823$ (1,265,029)$ 64% PUBLIC WORKS SALARIES 208,578$ 140,866$ (67,712)$ 68% OVERTIME 200 - (200) 0% BENEFITS 64,638 43,010 (21,628) 67% SUPPLIES 5,100 2,790 (2,310) 55% PROFESSIONAL SERVICES 200 33 (167) 17% COMMUNICATIONS 1,100 740 (360) 67% TRAVEL 500 - (500) 0% RENTAL/LEASE 7,400 676 (6,724) 9% PUBLIC UTILITY 2,500 1,479 (1,021) 59% REPAIR/MAINT 1,000 - (1,000) 0% MISCELLANEOUS 1,000 699 (301) 70% INTERFUND RENTAL 1,894 1,264 (630) 67% 294,110$ 191,557$ (102,553)$ 65% FACILITIES MAINTENANCE SALARIES 592,852$ 403,308$ (189,544)$ 68% OVERTIME 8,500 1,761 (6,739) 21% BENEFITS 245,736 163,094 (82,642) 66% UNIFORMS 3,000 1,406 (1,594) 47% SUPPLIES 75,000 45,855 (29,145) 61% FUEL CONSUMED 700 - (700) 0% MINOR EQUIPMENT 8,000 1,866 (6,134) 23% PROFESSIONAL SERVICES - - - 0% TRAVEL - 35 35 0% COMMUNICATIONS 14,000 8,524 (5,476) 61% PUBLIC UTILITY 302,000 175,293 (126,707) 58% REPAIR/MAINT 75,000 35,843 (39,157) 48% MISCELLANEOUS 2,100 2,714 614 129% INTERFUND RENTAL 24,660 16,440 (8,220) 67% 1,351,548$ 856,140$ (495,408)$ 63% TOTAL GENERAL FUND EXPENDITURES 35,281,328$ 22,577,199$ (12,704,129)$ 64% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 73 of 177 37 Page 1 of 2 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used STORM DRAINAGE SALARIES 477,207$ 294,221$ (182,986)$ 62% OVERTIME 6,000 4,666 (1,334) 78% BENEFITS 195,826 120,888 (74,938) 62% UNIFORMS 6,500 4,513 (1,987) 69% SUPPLIES 58,005 26,845 (31,160) 46% MINOR EQUIPMENT 4,000 - (4,000) 0% PROFESSIONAL SERVICES 18,836 5,672 (13,164) 30% COMMUNICATIONS 3,200 883 (2,317) 28% TRAVEL 4,300 - (4,300) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 7,500 3,267 (4,233) 44% INSURANCE 9,302 8,889 (413) 96% UTILITIES 10,000 5,619 (4,381) 56% REPAIR/MAINT 12,860 5,139 (7,721) 40% MISCELLANEOUS 78,500 66,265 (12,235) 84% INTERGOVT SERVICE 40,000 42,528 2,528 106% STORMWATER TAX 254,061 192,656 (61,405) 76% INTERFUND TRANSFER (to 412)200,000 - (200,000) 0% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND 108,298 - (108,298) 0% REVENUE BOND 68,724 - (68,724) 0% INTERGOVERNMENTAL LOAN 32,063 32,063 (1) 100% INTEREST ON LONG-TERM DEBT 183,267 88,129 (95,138) 48% DEBT ISSUE COSTS - - - 0% FISCAL AGENT FEES - 78 78 0% INTERFUND SERVICES 228,092 143,630 (84,462) 63% INTERFUND RENTAL 167,112 111,408 (55,704) 67% 2,174,153$ 1,157,358$ (1,016,795)$ 53% WATER SALARIES 715,880$ 445,856$ (270,024)$ 62% OVERTIME 24,180 12,816 (11,364) 53% BENEFITS 267,990 192,490 (75,500) 72% UNIFORMS 6,800 2,366 (4,434) 35% SUPPLIES 143,505 101,483 (42,022) 71% WATER PURCHASED FOR RESALE 1,410,000 775,116 (634,884) 55% SUPPLIES FOR INVENTORY/RESALE 140,000 66,380 (73,620) 47% SMALL EQUIPMENT 10,000 - (10,000) 0% PROFESSIONAL SVC 77,136 15,904 (61,232) 21% COMMUNICATIONS 30,000 18,605 (11,395) 62% TRAVEL 3,400 - (3,400) 0% ADVERTISING 560 - (560) 0% RENTAL/LEASE 1,500 2,691 1,191 179% INSURANCE 84,030 70,440 (13,590) 84% PUBLIC UTILITY 28,000 22,469 (5,531) 80% REPAIR/MAINT 24,160 7,220 (16,940) 30% RCP - MISCELLANEOUS 301,630 202,964 (98,666) 67% INTERGOVTL SVC 30,000 18,623 (11,378) 62% WATER TAX 824,935 534,742 (290,193) 65% INTERFUND TRANSFER-OUT (to 412)200,000 - (200,000) 0% GENERAL OBLIGATION BOND 1,980 - (1,980) 0% REVENUE BOND 181,627 - (181,627) 0% INTERGOVERNMENTAL LOANS 44,270 45,839 1,569 104% INTEREST ON LONG-TERM DEBT 260,432 121,818 (138,614) 47% AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8% FISCAL AGENT FEES - 163 163 0% INTERFUND SVC 224,970 144,340 (80,630) 64% INTERFUND RENTAL 104,486 69,656 (34,830) 67% 5,158,024$ 2,873,359$ (2,284,665)$ 56% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL Packet Page 74 of 177 38 Page 2 of 2 Title 2012 Amended Budget 8/31/2012 Expenditures Variance % Used SEWER SALARIES 434,516$ 297,581$ (136,935)$ 68% OVERTIME 17,000 13,992 (3,008) 82% BENEFITS 206,345 141,789 (64,556) 69% UNIFORMS 5,100 3,014 (2,086) 59% SUPPLIES 61,005 31,393 (29,612) 51% SEWER INVENTORY 3,000 3,300 300 110% SMALL EQUIPMENT 6,000 1,511 (4,489) 25% PROFESSIONAL SVC 53,836 6,376 (47,460) 12% COMMUNICATIONS 30,000 16,832 (13,168) 56% TRAVEL 2,400 - (2,400) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,800 2,759 959 153% INSURANCE 104,574 94,658 (9,916) 91% PUBLIC UTILITY 533,813 208,749 (325,064) 39% REPAIR/MAINT 16,860 7,076 (9,784) 42% MISCELLANEOUS 130,000 95,247 (34,753) 73% INTERGOVTL SVS 393,900 25,676 (368,224) 7% SEWER UTILITY TAX 470,000 311,413 (158,587) 66% INTERFUND TRANSFER (to 412, 414)1,452,811 197,859 (1,254,952) 14% GENERAL OBLIGATION BOND 1,584 - (1,584) 0% REVENUE BONDS 106,475 - (106,475) 0% INTERGOVERNMENTAL LOANS 104,065 104,065 (0) 100% INTEREST ON LONG-TERM DEBT 50,044 26,683 (23,361) 53% AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8% FISCAL AGENT FEES - 28 28 0% INTERFUND SVC 176,571 108,387 (68,184) 61% INTERFUND RENTAL 128,244 85,496 (42,748) 67% INTERFUND REPAIR/MAINT - - - 0% 4,506,994$ 1,785,263$ (2,721,731)$ 40% TREATMENT PLANT SALARIES 1,163,520$ 746,006$ (417,514)$ 64% OVERTIME 70,000 48,736 (21,264) 70% BENEFITS 443,546 289,511 (154,035) 65% UNIFORMS 10,250 5,660 (4,590) 55% SUPPLIES 412,500 265,850 (146,650) 64% FUEL CONSUMED 150,723 106,346 (44,377) 71% SMALL EQUIPMENT 5,500 348 (5,152) 6% PROFESSIONAL SVC 79,000 90,075 11,075 114% COMMUNICATIONS 9,000 6,198 (2,802) 69% TRAVEL 8,500 158 (8,342) 2% ADVERTISING 2,000 1,177 (823) 59% RENTAL/LEASE 5,500 1,972 (3,528) 36% INSURANCE 90,305 68,242 (22,063) 76% UTILITIES 428,040 279,789 (148,251) 65% REPAIR/MAINT 78,050 62,146 (15,904) 80% MISCELLANEOUS 82,750 48,861 (33,889) 59% INTERGOVTL SVS 204,000 70,890 (133,110) 35% FISCAL AGENT FEES - 4 4 0% REVENUE BOND 88,673 - (88,673) 0% INTEREST ON LONG-TERM DEBT 3,244 1,492 (1,752) 46% INTERFUND SVC 188,821 118,899 (69,922) 63% INTERFUND RENTAL 7,308 4,872 (2,436) 67% 3,531,230$ 2,217,231$ (1,313,999)$ 63% Total Combined Utility Fund Expenditures 15,370,401$ 8,033,212$ (7,337,189)$ 52% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL Packet Page 75 of 177 AM-5173 2. A. City Council Committee Meetings Meeting Date:10/09/2012 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Committee: Parks, Planning, Public Works Type: Cancel Information Subject Title Discussion regarding design guidelines, height limits, and coverage requirements for buildings along Edmonds Way. Recommendation N/A Previous Council Action N/A Narrative An Agenda Memo was not prepared for this item. Form Review Inbox Reviewed By Date Mayor Dave Earling 10/05/2012 05:31 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Sandy Chase Started On: 10/04/2012 12:00 PM Final Approval Date: 10/05/2012 Packet Page 76 of 177 AM-5175 2. B. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Rob English Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Information Information Subject Title Quarterly Public Works Project Report Recommendation The report is being provided for information. Previous Council Action On April 17, 2012, the first quarter report was provided to the City Council. On July 17, 2012, the second quarter report was provided to the City Council. Narrative Attached is a quarterly report for capital improvement projects managed by the Public Works Department. The third quarter report for 2012 contains information on the estimated project budget, 2012 budget, change orders, funding sources and schedule. Attachments Attachment 1 - PW Quarterly Project Report Form Review Inbox Reviewed By Date Engineering Megan Luttrell 10/04/2012 03:42 PM Public Works Phil Williams 10/04/2012 03:43 PM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:29 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/04/2012 02:18 PM Final Approval Date: 10/05/2012 Packet Page 77 of 177 PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS Capital Improvement Program Status City or Total 2012 Change City Complete **Active Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments Frances Anderson Roof Repairs and ADA Upgrades Facilities Consultant $225,000 $225,000 __116 After Design is complete Summer 2013 Des ●Design work continues and is now approximately 30% complete. ●Contract with Schreiber, Starling and Lane has produced cost estimate for inclusion in budget request for 2013. Public Works Yard Water Quality Upgrade (Vehicle Wash Station & Cover for Material Piles) Facilities Consultant $115,000 $125,000 __412 __Pre ● Ecology grant for $269,745 to update to waste handing facility at Public Works Yard approved by Council - $86,582 will be used for grant match (25%). ● Purchase of Spoil pile covers underway 76th Avenue West/75th Place West Walkway Parks Gray & Osborne $3,024,065 $0 $818,513 _125 Apr-09 Nov-10 Cl-Out ●Construction is complete. ●Contractor has submitted a $951,924 claim for equitable adjustment. The claim has been reviewed and a change order for $92,710 has been sent to the contractor for signature. ●Change Order 1: $59,895; Change Order 2: $28,584; Change Order 3: $22,117; Change Order 4: $10,096; Change Order 5: $15,799; Change Order 6: $131,547; Change Order 7:$245,297;Change Order 8: $167,739; Change Order #9: $25,109; Change Order #10: $19,618; Change Order #11: $92,710. ●$77,000-2012 Budget Amend (1st Qtr) ●$103,000-2012 Budget Amend (May) Dayton Street Plaza Parks Barker $160,605 $135,500 __132 TBD TBD On-Hold ●Design at 100%. Interurban Trail Parks KPFF $2,430,000 $206,000 $145,556 $1,325,703 132 May-11 Jun-12 Cl-Out ● Construction is complete. ● Change order 1: $37,757 ● Change order 2: $2,240 ● Change order 3: $41,003 ● Change order 4: $13,412 ● Change order 5: $7,257 ● Change order 6: $4,680 ● Change order 7: $0 ● Change order 8: $33,275 ● Change order 9: $4,152 ● Change order 10: $1,780 ● $314,414-Budget Amendment (1st Qtr) 2012 - Alder/Dellwood/Beach Pl/244th Sewer Replacement Sewer City $1,257,627 $1,235,000 __412 Mar-13 Oct-13 Des ●Design 70% Complete ●Expected Ad Date March2013. ●Coordination with OVWSD to transfer ownership of pipe for sewer west of 224th & 76th completed Sept 18, 2012. Interlocal signed with OVWSD for repairs of a small portion of sewer east of 224th & 76th signed August 2012. 2013 Sewer Replacement Project Sewer City $2,027,000 $148,000 __412 May-13 Nov-13 Des ●Construction Surveying in progress expected to be complete by Mid Oct. 2012. Alder CIPP(Citywide CIPP Sewer Rehab) Sewer City $106,000 $106,000 __412 May-13 Oct-13 Des ●Design Complete Project was bid in August 2012. No responsive bidders. ●Construction delayed until 2013 due to bidding climate. Project will be added to the 2013 projects so that it is more likely to be bid by contractors. Lift Station 2 Sewer BHC $830,136 $346,000 __412 Jun-11 Mar-12 Cl-Out ● Complete. Lift Stations 3, 4, 5, 9, 10, 11, 12, 14 & 15 Sewer CHS $4,602,121 $2,897,000 __412 Aug-12 Jun-13 Con ● Construction contract awarded to Razz Construction. ● Preconstruction meeting 10-3-12 ScheduleProject Budget 10/4/2012 PAGE 1Packet Page 78 of 177 PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS Capital Improvement Program Status City or Total 2012 Change City Complete **Active Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments ScheduleProject Budget Sanitary Sewer Comprehensive Plan Sewer BHC $174,000 $174,000 __412 __Study ●Contract finalized and Notice to proceed given March 2012. ●Data gathering for report completed July 2012. ●Modeling of sewer network in progress. ●First draft of report expected spring 2013. 238th St Drainage to Hickman Park Storm City $646,000 $105,000 __412 Mar-13 Sep-13 Des ● Survey completed ● Geotechnical work scheduled for late September 2012 ● Public meeting will be held F4Q 2012 ● 100% design 1Q 2013 95th/93rd Pl Stormwater Improvements Storm City $226,000 $26,000 __412 Jun-13 Oct-13 Pre ● Design & construct in 2013 City-Wide Drainage Improv.Storm City $143,000 $143,000 __412 __Pre ● Geotechnical firm evaluated Meadowdale piezometers and historical water level measurements. ● Minor maintenance made to piezometers, no trends in water level measurements of note. Dayton St & SR 104 Drainage Improvement Study Storm Consultant $150,000 $150,000 __412 __Study ● Modeling task 75% completed. ● Preliminary alternatives 3Q 2013 Dayton St. Storm Improvements (6th to 8th) Storm City $150,000 $150,000 __412 __On-Hold ● Awaiting availability of overlay funds prior to initiating Edmonds Marsh Feasibility Study (w/People for Puget Sound) Storm Consultant $150,000 $150,000 __412 __Study ● People for Puget Sound's selected consultant working on surveying, data gathering, and modeling. ● Estimated completion 1Q 2013 Lake Ballinger Associated Projects Storm City $102,000 $102,000 __412 Apr-13 Oct-13 Des ● McAleer Creek culvert replacement @ 60% Design; Project managed by City of Mountlake Terrace. ● Mountlake Terrace permitting to be completed early 4Q 2012, construction scheduled to begin 2Q 2014 North Talbot Road Drainage Improvement Storm CHS $180,000 $180,000 $2,738 _412 May-12 Oct-12 Cl-Out ●Advertised as Small Works Project. ●Project awarded to Laser Underground & Earthworks for $49,083.38 ●Change Order #1: ($2,737.50) ●Construction completed ahead of schedule and 5% under budget. Perrinville Creek Culvert Replacement @ Talbot Rd Storm Consultant $147,600 $147,600 __412 __Pre ●Preliminary Design Report currently under review by Staff SW Edmonds #4-106/105 Storm City $0 $15,000 __412 __On-Hold ● Monitoring area to assess scope of project need Talbot Rd / Perrinville Creek Drainage Improvement & Habitat Enhancement-Phase II Storm City $598,000 $598,000 -$66,107 _412 May-12 Oct-12 Con ● Under construction ● Construction should be complete by mid October ●Change Order #1: $1,939.90 ●Change Order #2: -$68,047.10 100th @ 238th St. SW Street City $5,500 $5,500 __112 _Oct-12 Con ● Work description: convert protected left turn phasing to protected / permissive for the northbound movement at 100th Ave. W @ 238th St. SW 228th St. SW Corridor Safety Improvements Street Perteet $5,013,000 $355,000 _$4,769,000 112 Apr-14 Dec-14 Des ● Design at 60%. ● Federal grants were secured (Design: $407,000; ROW : $829,000, and Construction : $3,533,000). 76th Ave. W @ 212th St. SW Intersection Improvements Street Dave Evans $2,760,000 $291,000 _$940,397 112 TBD TBD Des ● A Federal grant (CMAQ) was secured for the design and right- of-way acquisition phases (Design: $294,100 ; ROW: $646,297). Citywide Pedestrian Countdown Display & Cabinet Upgrades Street TBD $300,000 $10,000 _$300,000 112 Aug-13 Dec-13 Pre ● A Federal Grant was secured for $300,000 for the upgrade of all pedestrian heads to a pedestrian countdown display at all signalized intersection and several cabinet upgrades. 10/4/2012 PAGE 2Packet Page 79 of 177 PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS Capital Improvement Program Status City or Total 2012 Change City Complete **Active Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments ScheduleProject Budget Five Corners Roundabout (212th St. SW @ 84th Av. W) Street Dave Evans $3,476,000 $323,000 _$463,000 112 / 412 May-13 Dec-13 Des ● Design at 75% ● The City secured an additional $1,936,500 in federal grant money for the right of way and construction phases. Main St. @ 9th Ave.(interim solution) Street Heffron $10,000 $0 __112 _Dec-13 Pre ● Project programmed for 2013 in 2013-2018 CIP. Transportation Plan Update Street Heffron $20,000 $20,000 __112 __Pre ● Perform trafifc modeling analysis to support an amendment to the City of Edmonds future land use map (at Wesgate and Five Corners). Walnut St. @ 9th Ave. (interim solution) Street Heffron $10,000 $0 __112 _TBD Pre ● Restripe 9th Ave. from Cedar St to Alder St., to improve intersection delay at intersection. State Route (SR) 99 International District Enhancements (Phase 1, 2) Street CH2MHill $615,800 $313,000 _$662,000 129 Apr-12 Dec-12 Con ● Grants were secured in the amount of $662,000 (design and construction phases) for Phase 1 and 2. State Route (SR) 99 International District Enhancements (Phase 3) Street TBD $684,000 ___112 Apr-14 Dec-14 Pre ● A grant for complete funding of the design / construction of Phase 3 was recently secured (total of $685,000). Sunset Walkway Improvements Street Parametrix $882,000 $50,000 __112 _TBD Pre ● TIB grant was submitted in August for design and construction funding. Main Street Pedestrian Lighting from 5th Ave to 6th Ave Street Parametrix $1,631,857 $890,300 _$1,225,000 112 & 412 Jul-12 Nov-12 Con ● Construction contract awarded to Interwest Construction, Inc. ● Notice to Proceed 9-10-12. ● A Federal grant was secured for design and construction (total amount: $725,000). ● A State grant was secured for design and construction (total amount: $500,000). ●$312,000 - 2012 Budget Amendment (August) 2010 Replacement Program- Waterline Water City $2,164,986 $238,600 $72,111 _412 Jan-11 Jan-12 Complete ●Construction complete. Council Approval received Sept. 18, 2012. Retainage release in progress. Substantial Completion Reached January 2012. ●Change order #1 $40,953. ●Change order #2 $10,548.43. ●Change order #3 $8,380.31 ●Change order #4 $12,229.18 2011 Replacement Program- Waterline Water MSA $2,364,506 $507,800 $50,112 _412 Jun-11 Mar-12 Cl-out ●Construction Complete March 2012. ●Construction Closeout in Progress. Substantial completion reached march 2012. ●Change order #1 $24,070.93 ●Change order #2 $33,785.22 ●Change order #3 ($7,744.22) ●Budget Amendment $390,000 (1st Qtr) 2012 Citywide Waterline Overlay Project Water _$526,400 $526,400 __412 Jul-12 Nov-12 Con ●Contract Awarded to Northshore Paving Inc.. ●5th Avenue portion of overlay received federal funding, will be spun off into a separate project. 2012 Replacement Program - Waterline Water City $1,150,000 $1,100,000 __412 Jun-12 Nov-12 Con ●Design @ 100% complete. ●Advertised June, 2012. ●Council awarded contract to D&G Backhoe, Inc, for $652,352.23 ●Construction in progress. Completion expected to take place Nov 2012. 2013 Replacement Program - Waterline Water City $2,394,880 $88,000 __412 Mar-13 Nov-13 Des ●Construction Surveying in progress expected to be complete by Mid Oct. 2012. 76th Ave W Waterline Extension with Lynnwood Water Roth Hill $550,000 $550,000 __412 Oct-12 Sep-13 Ad ●Design to be completed June 2012. Project to be bid Oct 2012. ●Construction to begin March 2013. 10/4/2012 PAGE 3Packet Page 80 of 177 PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS Capital Improvement Program Status City or Total 2012 Change City Complete **Active Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments ScheduleProject Budget AMR Meter Evaluation Study Water Consultant $50,000 $0 __412 __On hold ●On hold. Pioneer Way Road Repair Water City $0 $0 __412 Mar-13 Nov-13 Pre ●Surveyor and geotechnical engineer hired to assess condition of Pioneer Way post Dec 2011 Watermain break. ●Geotechnical Report recommends monitoring of road and slope too ●Budget Amendment $40,000 (2nd Qtr) Waterline at break site to be relocated in 2013. Aeration Basin Air Diffuser Upgrade for Energy Savings WWTP Brown & Caldwell $195,000 $45,000 __414 Apr-12 Oct-12 Constructi on ●The project was awarded to Moon Construction. ●NTP was issued on 9/19/2012. ●The contractor is currently on site. ATS Replacement and New Building WWTP HDR $450,000 $50,000 __414 Apr-12 Jul-13 Constructi on ●Final design will be completed by Dec 2012. ●Initial Construction estimates were higher than expected so the project construction has been pushed out to 2013. Fiber Optic Network Installation WWTP Triunity Engineering $50,000 $50,000 __414 Mar-12 Dec-12 Constructi on ●The project has been awarded to Teknon Corp. ●Construction is scheduled to be complete by Dec 2012. Incinerator testing and evaluation for compliance with new SSI regulations WWTP CH2M Hill $75,000 $75,000 __414 _Nov-12 Study/Des ●This project will consist of two pieces, AMTEST will conduct the testing and CH2M will review the data, testing and suggested approach. If improvements are required to meet new regulations, design will take place in 2013 and construction in 2014. Lighting Upgrade for Energy Savings WWTP Energy Industries $56,000 $35,862 __414 Jun-11 Nov-12 Constructi on ●The second phase of the project is in progress. ●This will allow us to take advantage of energy incentives. Non-Potable Water Pump Modification for Energy Savings WWTP City $40,000 $35,000 __414 Mar-12 Oct-12 Constructi on ●We have received authorization from PUD and all equipment has been delivered. ●This in house project is scheduled for completion by the end of October. Roof Replacement for Three Buildings WWTP Wetherholt $260,000 $362,000 __414 41102 Oct-12 Constructi on ●This project was awarded to Krueger Sheet Metal. ●NTP was issued on 9/17/2012 and work on the Influent Bldg has begun. Switchgear access - Catwalk WWTP Brown & Caldwell $95,000 $75,000 __414 Jun-12 Oct-12 Constructi on ●The contract has been awarded to Moon Construction. ●NTP was issued on 9/11/2012. ●The project will be complete by mid October. Under Ground Diesel Storage Tank (UST) Monitoring system up- grade WWTP Ace Tank $20,000 $20,000 __414 Jun-12 Aug-12 Close Out ●Project completed VFD Replacements WWTP City $100,000 $50,000 __414 Feb-12 Mar-13 Constructi on ●VFDs are onsite. ●We anticipate 1 to be completely installed, programmed and online by end of year. Ad Advertising Pre Des ROW Ad Con Cl-Out Study Close-out Construcion Contract Study Right-of-Way Acquisition Advertise for Contruction Bids **Active Phase Preliminary Design Design Construction 10/4/2012 PAGE 4Packet Page 81 of 177 AM-5157 2. C. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Ed Sibrel Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Report on final construction costs for North Talbot Drainage Improvement Project and acceptance of project. Recommendation Forward this item to consent agenda for approval at the October 16, 2012 Council meeting. Previous Council Action On May 15, 2012 Council authorized and approved a permanent easement between the Cities of Lynnwood and Edmonds for the project. Narrative Roadway water from Talbot Road, north of 171st St SW, was washing onto the steep slope abutting the Lynnwood Wastewater Treatment Plant, depositing significant amounts of sediment onto the property. Public Works crews had installed a temporary solution, and a permanent fix was designed in the spring of 2012. On May 31, 2012, bids were solicited from the Small Works Roster for the project. Bids were read on June 14, 2012. Laser Underground & Earthworks was the apparent low bidder in the amount of $49,083.38. Laser Underground was subsequently awarded the contract on June 19, 2012. The construction commenced on August 6, 2012, and physical completion of the project was attained August 22, 2012. Construction was completed ahead of schedule and for $46,345.88 -- 5% under budget. Attachments Attachment 1 - Site Map Form Review Inbox Reviewed By Date Engineering Robert English 10/04/2012 08:00 AM Public Works Phil Williams 10/04/2012 11:15 AM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:40 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/01/2012 09:11 AM Final Approval Date: 10/05/2012 Packet Page 82 of 177 B E R T O LA RD 171ST ST S W 7 6 T H A V E W BURLINGTON NO R T H E N R A I L R O A D T A L B O T R D S E A L A W N D R 168th P L S W 171ST ST SW T A L B O T R D N O R T H TA L B O T R O A D N O R T H TA L B O T R O A DD R A I N A G E P R O J E C T D R A I N A G E P R O J E C T · P r o j e c t L o c a t i o n Packet Page 83 of 177 AM-5165 2. D. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to sign Supplement No. 1 with Perteet for overlay and raised median on the 228th St. SW Corridor Improvement project. Recommendation Forward the item to the consent agenda for approval at the October 16, 2012 City Council meeting. Previous Council Action On August 2, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant Agreement with Perteet on the 228th St. SW Corridor Improvement project. Narrative The project will construct the missing link of roadway on 228th St SW from State Route (SR) 99 to 76th Ave W. and install two new traffic signals at the intersections of SR99 / 228th St. SW and 76th Ave. W. / 228th St. SW. The center median will be extended on a portion of SR99 to restrict left turns and improve safety. Sidewalk and bike lanes will be included along the new section of 228th St. SW. The initial scope of the project provided new pavement in areas where improvements were being constructed. Based on the review of the preliminary designs, existing pavement conditions of adjacent streets and comments from the City of Mountlake Terrace, staff recommends the scope of the project be increased to provide a complete overlay of 228th St. SW from 80th Ave W to 1,000 feet east of 72nd Ave W and on 76th Ave W from 228th St. SW to SR99. The City of Mountlake Terrace requested the pavement overlay within their jurisdiction, since the project is expected to increase east/west traffic volumes along the 228th St. corridor. In addition to increasing the pavement overlay limits, staff recommends a design review process to evaluate options for upgrading and enhancing the center of the proposed raised median on SR99. Options for a center median treatment could include decorative elements that would be implemented in place of an asphalt concrete surface. The proposed Supplement covers the professional services to design the pavement overlay and median treatment. The design fee for Supplement No. 1 is $64,323 and will be paid by grant funds. The City recently secured a federal transportation grant for $4,233,000 to complete the design, right of way acquisition, and construction. No local match is required for this grant. The City has now received a total of $4,769,000 in federal grant funds to complete this project. The design phase, which began in August 2011, is scheduled for completion in spring 2014 and the right of way acquisition phase is scheduled to begin this fall, for completion in spring 2014. Construction is tentatively scheduled to begin in summer 2014. Attachments Attachment 1 - Supplement No. 1 Scope & Budget Packet Page 84 of 177 Form Review Inbox Reviewed By Date Engineering Megan Luttrell 10/04/2012 02:17 PM Public Works Phil Williams 10/04/2012 03:40 PM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:27 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/02/2012 04:55 PM Final Approval Date: 10/05/2012 Packet Page 85 of 177 P a c k e t P a g e 8 6 o f 1 7 7 P a c k e t P a g e 8 7 o f 1 7 7 P a c k e t P a g e 8 8 o f 1 7 7 P a c k e t P a g e 8 9 o f 1 7 7 P a c k e t P a g e 9 0 o f 1 7 7 P a c k e t P a g e 9 1 o f 1 7 7 P a c k e t P a g e 9 2 o f 1 7 7 P a c k e t P a g e 9 3 o f 1 7 7 P a c k e t P a g e 9 4 o f 1 7 7 P a c k e t P a g e 9 5 o f 1 7 7 P a c k e t P a g e 9 6 o f 1 7 7 AM-5163 2. E. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Jerry Shuster Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Accept a stormwater pipe and associated appurtenances installed by a resident at 23005-108th Ave W. and an associated easement. Recommendation Forward the item to the consent agenda for approval at the October 16, 2012 City Council meeting. Previous Council Action None. Narrative From the late 1980s through the mid-1990s the City of Edmonds annexed several portions of unincorporated Snohomish County in what is now known as Southwest Edmonds. With the annexation came substandard stormwater infrastructure in parts of SW Edmonds. Part of this substandard infrastructure included a stormwater system that drained runoff from a cul-de-sac at 107th Pl. W. The runoff from this street went into a piped system northwest through one private property (23002-107th Pl. W), down a steep hill through a second private property (23005-108th Ave W), then through a third private property (10718- 229th Ave W) before connecting to the street system on 229th Ave W (See Exhibit 1). The pipe segment through the second property was broken and not functioning. This was causing erosion of the steep slope at 23005 – 108th Ave W. The City had repair of this pipe on its small works project “to do” list. The resident chose to install the pipe themselves (plans approved by the City). The resident would now like to transfer the assets to the City. A maintenance easement will also be obtained for the new pipe since the old pipe did not have an easement. Attachments Exhibit 1 - Site Map Form Review Inbox Reviewed By Date Engineering Robert English 10/04/2012 03:39 PM Public Works Phil Williams 10/04/2012 03:40 PM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:34 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/02/2012 03:06 PM Final Approval Date: 10/05/2012 Packet Page 97 of 177 "?B "?B "?B "?B "?B "?B "?B "?B "?B Location of assets 229TH 10 8 T H 10 7 T H 23005 10800 23001 10705 23002 23006 23003 10624 23004 10620 23008 10718 10704 23005 22929 22915 10717 23007 10603 23022 10707 1062310631 10615 22905 23008 23006 23026 10703 23010 10608 22930 10601 10605 UNKNOWN UNKNOWN 23129 No warranty of any sort, including accuracy, fitness, or merchant abilityaccompany this product. 1 in = 75 ft 0 40 80 120 160 20020 Feet ® Legend "?B STORM_TYPEISTORM_LINEContour_10ft_smoothed Packet Page 98 of 177 AM-5159 2. F. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Jerry Shuster Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Stormwater Billing Exemption Reconsideration Recommendation Forward this item to consent agenda for approval at the October 16, 2012 Council meeting. Previous Council Action On October 3, 2006, City Council granted a stormwater billing exemption to a resident located at 24017 104th Ave W. The entire stormwater user fee was waived subject to a letter from the City containing a provision that this may be reconsidered and/or adjusted at any time in the future (See Exhibit 1). Narrative An audit exception by the Washington State Auditor’s Office found that the exemption from paying stormwater fees granted in 2006 was in violation of EMC 7.50.060(See highlighted portion of Exhibit 2). Edmonds City Code Chapter 7.50.060 states that the City’s Public Works Director is authorized to make adjustments to the City’s stormwater utility rates in an amount up to 50 percent of the rate. The code also provides for an appeal process to the City Council on the Public Works Director’s decision. The City Council’s decision shall be final (not appealable) and also specifies the maximum increase or decrease be within 50 percent of the specified rate. The code does not authorize exemptions (waiver of the entire fee) by the Public Works Director or City Council. The code describes the criteria for adjusting the rate that involves either a reduction in the burden on the City’s storm system (that would warrant a decrease in fee) or an increase in the burden on the City’s storm system (that would warrant a increase in fee). Staff believes that the resident of 24017 104th Ave W. constructed a stormwater management system per applicable the code in force at the time of the original permit and no special actions were taken to reduce the burden on the City’s storm system. The property is located in an area where there is no City system to connect into, therefore, the resident would not have the opportunity to either increase or decrease the burden on the City system. Based on this analysis and the audit exception, the fee exemption should be revoked and the property does not qualify for an administrative rate adjustment under 7.50.060. Recovery of past fees is not recommended. The Public Works Department will actively work to develop a policy for granting stormwater fee waivers based on clearly defined criteria. This may also include a waiver of the stormwater General Facilities Charge under ECC Chapter 7.50.070. This is a one-time fee when a parcel connects to the City’s storm water system. Attachments Exhibit 1 - Granting Stormwater Exemption Exhibit 2 - WA State Auditor's Audit Exception Form Review Inbox Reviewed By Date Engineering Robert English 10/04/2012 10:34 AM Packet Page 99 of 177 Public Works Phil Williams 10/04/2012 11:16 AM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 08:11 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/01/2012 10:08 AM Final Approval Date: 10/05/2012 Packet Page 100 of 177 P a c k e t P a g e 1 0 1 o f 1 7 7 Page | 6 We recommend the City develop internal controls over public works projects to ensure that bid requirements are met and projects are adequately monitored to further ensure appropriate use of public funds. Park Department – cash receipting The Parks Department receipted $974,321 in 2010. During our review of cash receipting at the Parks and Recreation Department, we found:  Multiple cashiers at the Frances Anderson Center work out of the same drawer. This prevents the department from fixing responsibility in the event of a loss at the Center.  Keys to the cash drawers are attached to a bulletin board behind the counter at the Frances Anderson Center. Therefore, everyone in the office has access to the keys and cash drawers.  Yost Park Pool cashiers process credit card payments through the credit card terminal but do not always enter them into the cash register. We recommend the City establish controls to ensure that public resources are properly safeguarded and that employees receive adequate training over cash receipting procedures. Utility adjustments A former Finance Director exempted a citizen from paying storm water charges. City Municipal Code 7.50.060 states the public works director is authorized to make adjustments to storm water management utility fees, but not provided for exemptions to be granted by finance directors. The City has not billed this customer for five years, for a total amount of $592.75. We recommend the City ensure that all exemptions and adjustment to utility fees are approved in compliance with City Code. Status of Prior Audit Recommendations Prior Management Letter Items Resolved Unresolved Municipal Court X Prior Exit Items Resolved Unresolved Police Department Citations X Payroll contract with SNOCOM X Davis Bacon monitoring * Donations policy X REET expenditures X Cost allocations X Packet Page 102 of 177 AM-5164 2. G. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to sign Supplement #4 with David Evans & Associates for additional utility work on the Five Corners Roundabout. Recommendation Forward the item to the consent agenda for approval at the October 16, 2012 City Council meeting. Previous Council Action On July 12, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant Agreement with David Evans & Associates for the Five Corners Roundabout project. On July 17, 2012, City Council authorized the Mayor to sign Supplemental #3 with David Evans & Associates for utility work on the Five Corners Roundabout project. Narrative The proposed supplemental agreement includes the following additions to the design plans, specifications, and engineer’s estimate: Installation of joint trench and vaults within the project limits: Snohomish County PUD, Frontier, Comcast, Blackrock Cable, Puget Sound Energy, and Washington State Department of Transportation have overhead utilities crossing the intersection. In order to improve intersection aesthetics and remove all utility conflicts, all these facilities will be relocated and / or undergrounded into the joint utility trench. The cost of the joint utility trench will be shared by the City, Frontier, Comcast, Blackrock Cable and Puget Sound Energy. The utility companies will be responsible for furnishing conduit and vaults and installing wires through the conduit system. The proposed Supplement includes the professional services to design the joint trench and complete pothole work in the intersection to identify potential conflicts during construction. The cost of the supplemental agreement is $26,988 and will be paid by grant funding. A 13.5% local match for the grant funding is required and will be paid by the 112 Street Fund. The City will receive a federal transportation grant for $1,936,500 to complete right of way acquisition and construction. The project has now received a total of $2,399,500 in federal grant funds. A large percentage of the 13.5% local match will be paid from traffic impact fees. The design phase, which began in August 2011, is scheduled for completion in spring 2013 and the right of way acquisition phase is scheduled to begin this fall, for completion in spring 2013. Construction is tentatively scheduled to begin in summer 2013. Attachments Attachment 1 - Supplement No. 4 Packet Page 103 of 177 Form Review Inbox Reviewed By Date Engineering Megan Luttrell 10/04/2012 03:41 PM Public Works Phil Williams 10/04/2012 03:43 PM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:31 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/02/2012 03:20 PM Final Approval Date: 10/05/2012 Packet Page 104 of 177 Th e S u p p l e m e n t 4 t o t a l i s $ 2 6 , 9 8 8 ( s e e E x h i b i t E - 1 ) . T h e N e w M a x i m u m A m o u n t P a y a b l e i s $ 4 0 5 , 6 9 3 . $ 4 0 5 , 6 9 3 . 0 0 Pa c k e t Pa g e 10 5 of 17 7 Exhibit A 1 Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 4 Prepared for: CITY OF EDMONDS 121 5th Avenue N Edmonds, WA 98020 Prepared by: DAVID EVANS AND ASSOCIATES, INC. 415 118th Avenue SE Bellevue, WA 98005 3518 (425) 519 6500 October 2, 2012 Packet Page 106 of 177 P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 4 Joint Utility Trench\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 1002.doc City of Edmonds 1 Supplement No. 4 Five Corners Roundabout Project October 2, 2012 City of Edmonds Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 4 Introduction Supplement No. 4 modifies the original agreement dated August 5, 2011 with the following revisions. 7.2 Utility Conflict Resolution Section 7.2 Utility Conflict Resolution is supplemented with the following: The CONSULTANT shall coordinate with utility providers for the relocation and/or undergrounding of their existing facilities, design a joint utility trench, and separate bid schedules to determine proportionate shares of trench costs for each utility provider. The CITY agrees to work cooperatively with the CONSULTANT as the franchise controller of the utilities and assist with having the utilities respond with plans and information regarding their facilities in a timely and responsive manner. The CONSULTANT will perform the following work tasks as identified below: Utility Meetings • Attend up to three Utility Coordination Meetings; prepare meeting records and distribute to all attendees. • Utility trench design and estimating. • Prepare joint utility trench cross section design to accommodate conduit for Snohomish County PUD, Puget Sound Energy (PSE), Frontier Communications, Blackrock Communications, WSDOT (Lane Communications) and Comcast. • Prepare utilities plan including joint trench location, vaults, pedestals, and utility pole relocations based on information obtained from utility providers. • Prepare specifications for joint trench construction and identify portions of work to be performed by CITY’s contractor and work to be performed by private utilities. • Submit plans and specifications for review by CITY and the utilities. Update plans and specifications based on comments received from CITY and utilities and incorporate into the PS&E package. Deliverables • Utility Meeting Records • Preliminary roadway plans (to utility providers 11”x17” hard copy) • Preliminary utility trench section and plan layout (to utility providers – 11”x17” hard copy and AutoCAD file) • Final utility trench section and plan layout (to utility providers – 11”x17” hard copy and AutoCAD file) • Preliminary and final specifications (to CITY – MS Word) • Utility trenching and conduit cost estimate (to CITY – MS Excel) Packet Page 107 of 177 P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 4 Joint Utility Trench\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 1002.doc City of Edmonds 2 Supplement No. 4 Five Corners Roundabout Project October 2, 2012 Utility Potholing/Relocations It is anticipated that potholing of utilities will be necessary to determine locations for developing the design. The CONSULTANT shall be responsible for potholing services which include surface locates by One Call. Measure downs for vertical depth shall be provided by the CONSULTANT. Hubs shall be placed in the field by the CONSULTANT to allow for survey by the CONSULTANT of the horizontal pothole locations by the CONSULTANT. For estimating purposes, the CONSULTANT assumes thirty (30) locations may be potholed and surveyed. The CONSULTANT shall use Applied Professions Services, Inc. (APS) to perform the potholing. APS will invoice the franchise utilities (Puget Sound Energy and Frontier Communications) directly for their proportionate share of the potholing expense (i.e., up to 24 of the 30 anticipated potholes). Potholing to identify depths and locations for the Snohomish County PUD (up to 3 of the 30 anticipated potholes) will be invoiced to the CONSULTANT. CITY owned utilities to be potholed (up to 3 of the anticipated potholes) will be invoiced to the CONSULTANT. The CONSULTANT shall determine the extent to which the proposed improvements impact the existing utilities, and shall either revise the design to avoid the conflicts or suggest alternatives. The CONSULTANT shall also indicate required adjustments/relocations and revise the cost estimate to reflect the adjustments/relocations. Deliverables: • Survey of pothole locations Packet Page 108 of 177 Supplement No. 4 Exhibit E 1: Consultant Fee Determination Fixed Fee Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc. Direct Classification Rate Hours Cost 1 Project Manager (PMGR)57.00$ 28 $1,596 2 Principal In Charge (PICH)69.00$ 2 $138 3 Managing Professional Engr/QC (MGPE)57.00$ 10 $570 4 Professional Engineer (PFEN)42.00$ 86 $3,612 5 Sr. CADD Technician (SCAD)32.50$ 14 $455 6 Prof. Land Surveyor (PLSU)36.00$ 2 $72 7 Survey Technician (SVTE)30.50$ 4 $122 8 Party Chief (PCHF)28.00$ 10 $280 9 Instrument Person (INST)24.00$ 10 $240 10 Administrative Assistant (ADMA)26.75$ 6 $161 11 Exec. Administrator (EXAD)31.00$ 2 $62 Total Hours 174 Salary Cost $7,308 Overhead Cost @ 184.46%of Direct Labor $13,479 Net Fee @ 28.00%of Direct Labor $2,046 Total Overhead & Net Fee Cost $15,526 Direct Expenses Unit Each No.Cost Reproduction: Reports reports @ $15 /report 0 $0 Reproduction: Plan Sets sets @ $10 /set 0 $0 Mail/Deliveries/Fed Ex @ $20 0 $0 Mileage miles @ $0.555 /mile 280 $155 High Definition Scanning Equip.days @ $520 /day 0 $0 APS (6 Potholes)$4,000 Subtotal $4,155 David Evans and Associates Total $26,988 P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 4 A Joint Utility Trench\Exhibit EA1_DEA Budget_Five Corners_2012A1004.xls Page 1 of 2 Printed: 10/4/2012Packet Page 109 of 177 Exhibit E 1 Consultant Fee Determination Summary Sheet Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc.1 2 3 4 5 6 7 8 9 10 11 Work Element #Work Element Pr o j e c t M a n a g e r ( P M G R ) Pr i n c i p a l I n C h a r g e ( P I C H ) Ma n a g i n g P r o f e s s i o n a l En g r / Q C ( M G P E ) Pr o f e s s i o n a l E n g i n e e r ( P F E N ) Sr . C A D D T e c h n i c i a n ( S C A D ) Pr o f . L a n d S u r v e y o r ( P L S U ) Su r v e y T e c h n i c i a n ( S V T E ) Pa r t y C h i e f ( P C H F ) In s t r u m e n t P e r s o n ( I N S T ) Ad m i n i s t r a t i v e A s s i s t a n t (A D M A ) Ex e c . A d m i n i s t r a t o r ( E X A D ) DEA DEA direct rates:$57.00 $69.00 $57.00 $42.00 $32.50 $36.00 $30.50 $28.00 $24.00 $26.75 $31.00 Total ALL Total Total Total Total Total Total Total Total Total Total Total Total Total $ hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs hrs ALL 7.0 Utility Coordination 7.1 Utility Coordination 7.2 Utility Conflict Resolution 7.2a Joint Utility Trench Plan 8 2 4 60 10 2 2 88 $11,819 7.2b Joint Utility Trench Cost Estimate 4 2 12 18 $2,643 7.2c Joint Utility Trench Special Provisions 12 2 2 4 20 $3,090 7.2d Potholing 4 2 12 4 2 4 10 10 48 $5,281 Work Element 7.0 Total 28 2 10 86 14 2 4 10 10 6 2 174 $22,833 Direct Expenses $4,155 PROJECT WORK ELEMENTS TOTALS 28 2 10 86 14 2 4 10 10 6 2 174 $26,988 Supplement No. 4 P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 4 A Joint Utility Trench\Exhibit EA1_DEA Budget_Five Corners_2012A1004.xls Page 2 of 2 Printed: 10/4/2012 Packet Page 110 of 177 AM-5162 2. H. City Council Committee Meetings Meeting Date:10/09/2012 Time:5 Minutes Submitted For:Jerry Shuster Submitted By:Megan Luttrell Department:Engineering Committee: Type: Information Information Subject Title Lake Ballinger/McAleer Creek Watershed Forum Update Recommendation No action is required. Previous Council Action On July 1, 2008, and September 7, 2011, Council approved an Interlocal Agreement (ILA) and appointed a City representative to the Lake Ballinger/McAleer Creek Watershed Forum. Both of these ILAs were one year agreements. On January 23, 2012, Council approved a version of the current ILA. That version did not include the City’s $10,000 contribution towards the Forum’s Federal Lobbying efforts. On April 3, 2012, Council approved a modified version of the ILA that included the City’s $10,000 contribution towards the Forum’s Federal Lobbying efforts. Narrative The City of Edmonds is a member jurisdiction in the Lake Ballinger/McAleer Creek Watershed Forum (The Forum). The Forum formed in 2008 to address long-term watershed planning and conservation issues. The Forum is Co-Chaired by Mayor Jerry Smith of the City of Mountlake Terrace and Councilmember Don Fiene of the City of Lake Forest Park. The City of Edmonds provides financial support to the Forum via staff time and payment to Federal lobbyist, Forum administrative support provided by the City of Mountlake Terrace, and to an ongoing capital project to replace the culverts on McAleer Creek. This is an update on the Forum’s action for the first three quarters of 2012 and the planned activities. The Forum meets on a monthly basis to provide an update to the elected officials of the member jurisdictions with the progress of ongoing programs and projects in the adopted Capital Improvement Plan. The meetings also include updates on Federal and state legislative efforts to secure funds to implement capital projects. To date the Forum has accomplished the following in 2012: Renewed a contract with the Johnston Group for Federal lobbying support. Tracked the McAleer Creek Culvert Replacement Project. This project, being implemented jointly by the Cities of Edmonds and Mountlake Terrace, will replace three culverts on Caller Creek (the sole outlet of Lake Ballinger) with one larger fish friendly-passable culvert and two pedestrian bridges. The object of this project is to allow more water out of the Lake at high stage to reduce the frequency and severity of flooding of Edmonds’ properties on the Lake (project located in the City of Mountlake Terrace). The project is currently nearing the 90% design stage with a Shoreline Substantial Development permit and State Environmental Policy Act (SEPA) process nearing completion. Construction is planned for spring and summer 2013. Working with the Johnston Group, a request was developed and sent to our congressional delegation for inclusion in the pending Water Resources Development Act (WRDA) bill. This request was for projects in the CIP that would reduce flooding of homes both in the upper and lower watershed. Attended a presentation by University of Washington graduate students who completed a project in the watershed, with the City of Mountlake Terrace, to provide more accurate mapping of the impervious surface areas and other land use categories that drain to the Lake. This information will be used in the near future to improve the watershed model. Packet Page 111 of 177 Toured the watershed and explained the issues to staff members from the following offices : o Senator Maria Cantwell o Congressmen Jim Mc Dermott o Congressmen Rick Larsen o 1st Congressional District (formerly Jay Inslee’s office) The Johnston Group reported on the results of meeting in Washington D.C. between Forum staff members from the following offices: o Senator Patty Murray o Senator Maria Cantwell o 1st Congressional District (formerly Jay Inslee’s office) o Congressmen Jim Mc Dermott o Congressmen Rick Larsen o Congresswomen Jaime Herrera Beutler o Governor Christine Gregoire The Johnston Group details the following from the D.C. visit: o The Forum’s congressional delegation is very supportive of the Forum and its goals and seeks to partner for future capital funding o The strong collaboration between the Forum members themselves continues to be a strong foundation for support within our congressional delegation. o Many members of the delegation believe that Congress will not continue with the earmark ban in 2013 and if so, there may be opportunities for federal funding to come to the forum via appropriations bills instead of the WRDA bill. Edmonds’ resident requested an “early warning system” be implemented to notify residents of rising lake levels so they may take appropriate actions. The Cities of Edmonds and Mountlake Terrace are working together to implement a system. Wrote a letter to the State for including in the Governor’s capital budget for 2013 requesting $750,000 to fund a program from Low Impact Development stormwater retrofits in the watershed. This project, part of CIP, will reduce the quantity and increase the quality of stormwater flows to the Lake. Upcoming Forum activities include: o Revising the now three year old CIP and updating the priority project list o Upgrading the existing watershed model with better land use information and actual measured stream flow data to better predict lake levels. This upgraded model will be used to design alternate weir configurations at the lake’s outlet that could provide a higher level of level protection to the Edmonds residents. Financial Impact: To date, the City of Edmonds has spent approximately $35,000 in 2012 on Lake Ballinger-related projects and programs. Approximately 2/3 of this cost has been for the design of the McAleer Creek Culvert replacement project. The other 1/3 is for staff time, lobbyist, and Forum administrative support. The Stormwater Utility Capital Fund has $102,000 in the 2012 budget from Lake Ballinger-related projects. Future expenses include another $23,000 for the design of the McAleer Creek Culvert replacement project, $7,500 for lobbying support, and expenses for staff time, Forum administrative support, and watershed model upgrading. The total expense for 2012 will be below the budgeted value. Form Review Inbox Reviewed By Date Engineering Robert English 10/04/2012 08:12 AM Public Works Phil Williams 10/04/2012 03:40 PM City Clerk Sandy Chase 10/04/2012 03:48 PM Mayor Dave Earling 10/05/2012 05:38 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Megan Luttrell Started On: 10/02/2012 01:25 PM Final Approval Date: 10/05/2012 Packet Page 112 of 177 AM-5171 3. A. City Council Committee Meetings Meeting Date:10/09/2012 Time:10 Minutes Submitted By:James Lawless Department:Police Department Committee: Public Safety, Personnel Type: Action Information Subject Title Amendments to sections of ECC 5.05 relating to Potentially Dangerous Dog definitions, declarations, and appeals. Recommendation Staff and the City Attorney recommend forwarding the amendments to full Council for approval via consent agenda. Previous Council Action Narrative On July 25, 2012, Judge Doug Fair heard a motion to dismiss pertaining to a case involving the declaration of a dog as "potentially dangerous." Serveral legal issues were brought forward regarding the wording of the current ordinance, specifically dealing with the definition of "potentially dangerous dog", as well as the establishment of parameters/standards for burden of proof and the appeal process. On August 6, 2012, Judge Fair issued a ruling based upon the arguments presented by the petitioner's counsel, finding that ECC 5.05.123(f) was facially unconstitutional. Working in cooperation with both the City Prosecutor's Office and the City Attorney's Office, the language contained in ECC 5.05.010, 5.05.121, & 5.05.123, addressing Potentially Dangerous Dog, as well as the appeal processes, has been amended so as to pass judicial review and consitutional tests, as well as to codify provisions of RCW 16.08 that are not in conflict with any portion of ECC 5.05. Please note that the draft ordinance containing the amendments was not available at the time this agenda memo was prepared. A copy will be forwarded to the City Council as soon as it is received via email and paper copies brought to the meeting. Attachments Karp Order Form Review Inbox Reviewed By Date City Clerk Sandy Chase 10/04/2012 11:58 AM Mayor Dave Earling 10/04/2012 01:56 PM Finalize for Agenda Sandy Chase 10/04/2012 03:28 PM Form Started By: James Lawless Started On: 10/04/2012 10:09 AM Final Approval Date: 10/04/2012 Packet Page 113 of 177 Packet Page 114 of 177 Packet Page 115 of 177 AM-5161 3. B. City Council Committee Meetings Meeting Date:10/09/2012 Time:30 Minutes Submitted For:Councilwoman Bloom Submitted By:Jana Spellman Department:City Council Committee: Public Safety, Personnel Type: Information Information Subject Title Discussion on Council Meeting Procedures Recommendation N/A Previous Council Action Narrative This item has been placed on the agenda by Councilwoman Bloom for discussion. Attachment 1: Edmonds City Code Chapter 1.02 CITY CLASSIFICATION Attachment 2: Edmonds City Code 1.04 COUNCIL MEETINGS Attachment 3: Edmonds City Code Chapter 1.05 PUBLIC MEETINGS ATTENDANCE Attachment 4: Scott Synder Document Power, Duties & Role of City Council Attachment 5: Meeting Procedures Attachment 6: Resolution 1150 Attachment 7: Discussion on Council Procedures 1995 Attachment 8: 13 Ranking Motions prepared by Scott Snyder Attachments Attach 1 - Edmonds City Code 1.02 CITY CLASSIFICATION Attach 2 - Edmonds City Code 1.04 COUNCIL MEETINGS Attach 3 - Edmonds City Code Chapter 1.05 PUBLIC MEETINGS ATTENDANCE Attach 4 - Scott Synder Document Power, Duties & Role of City Council Attach 5 - Meeting Procedures Attach 6 - Reso1150 Attach 7 - Discussion on Council Procedures 1995 Attach 8 - 13 Ranking Motions Form Review Inbox Reviewed By Date City Clerk Sandy Chase 10/04/2012 10:53 AM Mayor Dave Earling 10/05/2012 08:11 AM Finalize for Agenda Sandy Chase 10/05/2012 08:33 AM Form Started By: Jana Spellman Started On: 10/02/2012 10:46 AM Final Approval Date: 10/05/2012 Packet Page 116 of 177 Edmonds City Code Chapter 1.02 CITY CLASSIFICATION Sections: 1.02.010 Adoption of optional municipal code. 1.02.020 Effective date. 1.02.030 City council positions. 1.02.031 Council president. 1.02.035 Filling vacant council positions. 1.02.040 Existing city laws and regulations. 1.02.060 Mid-biennial budget review and modification. 1.02.010 Adoption of optional municipal code. There is adopted for the city of Edmonds, Washington, the classification of noncharter code city retaining the mayor- council plan of government under which the city of Edmonds is presently operated, as provided in Chapter 35A.12 RCW, endowed with all the applicable rights, powers, privileges, duties and obligations of a noncharter code city as the same now exists, or may be provided hereafter, including any and all supplements, amendments or other modifications of said title hereafter at any time enacted. [Ord. 1513, 1970]. 1.02.020 Effective date. The city clerk is authorized and directed to forward to the secretary of state a certified copy of the ordinance codified herein for filing pursuant to RCW 35A.02.040, as amended, on the thirty-first day of December, 1970, and upon which filing the city of Edmonds shall thereafter be classified as a noncharter city as herein provided commencing with the first day of January, 1971. [Ord. 1513, 1970]. 1.02.030 City council positions. The city council shall continue to hold office until their successors are elected and qualified at the next biennial municipal elections to be conducted as provided in Chapter 35A.29 RCW. The four existing city council positions which terms will expire January 10, 1972, shall be elected for four-year terms in the 1971 municipal elections. The three existing city council positions which terms expire January 14, 1974, shall be elected for new four-year terms in the 1973 municipal elections. Thereafter the requisite number of city council positions shall be filled by election biennially as the terms of their predecessors expire and shall serve for terms of four years. The positions to be filled on the city council shall be designated by consecutive numbers and shall be dealt with as separate offices for all election purposes as provided by Chapter 35A.29 RCW. [Ord. 1513, 1970]. 1.02.031 Council president. At the first council meeting in July for the year 1989, the city council shall elect one of its members as council president who shall also be the mayor pro tempore. The council president's term shall be for six months and until his successor is elected. Following the initial six-month term, the council president shall be elected for one-year terms by the city council at the first council meeting of each year and shall serve for a one-year term until his or her successor is elected. A. At the same time, the city council shall elect a council president pro tempore who shall serve in the absence of the council president. In the event that both the council president and president pro tempore are unavailable, the council president shall appoint a member of the council to fulfill his/her duties while both are unavailable. B. In addition to any other duties assigned by the city council, the council president shall have the following responsibilities: 1 Packet Page 117 of 177 1. Make assignments to all council committees, schedule committee hearings, and otherwise supervise the committee system; 2. Formulate and prepare the agenda for city council meetings; and 3. Supervise and direct the activities of the council resource person*. (*Current title Sr. Executive Assistant to Council.) C. In addition to the salary as a member of the city council, the council president shall be entitled to receive a salary of $100.00 per month and $25.00 per council meeting in order to compensate him for the time necessary to prepare the agenda and other associated responsibilities. This total additional compensation shall not exceed $200.00 per month. When the council president is absent and council president pro tempore is serving in his place, the city council president pro tempore shall receive the $25.00 per meeting payment. [Ord. 2722, 1989; Ord. 2389, 1983; Ord. 2308, 1982; Ord. 2131 § 1, 1980; Ord. 2126 § 1, 1980; Ord. 2116 § 1, 1980]. 1.02.035 Filling vacant council positions. A. In the event a vacancy or vacancies shall occur on the city council, such position(s) shall be filled until a successor to such position(s) can be elected for the remainder of the unexpired term(s) at the next municipal election. Such election process shall comply with the requirements of RCW 35A.12.050 and Chapter 42.12 RCW. In addition the city council shall establish a process commensurate with the time available which includes, at a minimum, public notification by posting an d publication in the city's legal newspaper, the establishment of an application process with a clearly stated deadline for the submission of letters of interest, the development of questionnaires to assist the city council in its process, a public interview process conducted by the city council and nominations and selection by the city council during an open public meeting. All portions of this process shall be open to the public unless the city council in its discretion elects to discuss the qualifications of a candidate for public office in executive session as provided for by RCW 42.30.110(h). B. In the event that a council member shall resign or otherwise become ineligible to hold office after the date when the council position has been filled by election but prior to the date on which the newly elected council member is eligible to take office, the city council may in its sole discretion elect to dispense with the procedures established in subsection A of this section and appoint the newly elected successor to fill the vacancy for the remainder of the unexpired term. [Ord. 3382 § 1, 2001; Ord. 3005 § 1, 1995; Ord. 1841 § 2, 1976]. 1.02.040 Existing city laws and regulations. All ordinances, resolutions and orders adopted under the third class city classification, where not in conflict with state law, shall continue in force until repealed or amended by the city council under the newly adopted optional municipal code classification of noncharter code city under the mayor-council form of government. [Ord. 1513, 1970]. 1.02.060 Mid-biennial budget review and modification. A review of the mid-biennial budget shall commence no sooner than eight months after the start nor later than conclusion of the first year of the fiscal biennium. The mayor shall prepare the proposed budget modification and shall provide for publication of notice of hearings consistent with publication of notices for adoption of other city ordinances. Public hearings on the proposed budget modification shall be heard prior to the adoption of the ordinance modifying the biennial budget. At least seven days before said hearings, the mayor shall distribute the proposed budget modification to members of the city council, with copies available to the public at City Hall. [Ord. 3671 § 1, 2007]. 2 Packet Page 118 of 177 Chapter 1.04 COUNCIL MEETINGS Sections: 1.04.010 Regular public meeting time and days. 1.04.015 Posting notice of change. 1.04.020 Recessed meetings and continuances. 1.04.030 Holidays. 1.04.040 Cancellation of regularly scheduled meetings. 1.04.010 Regular public meeting time and days. Regular meetings of the city council shall be held on each Tuesday of every month throughout the year in the Plaza Meeting Room – Library Building at 7:00 p.m. The second and fourth Tuesdays of every month are hereby designated as work meetings, and the city council shall not hold any public hearings for which notice is required to be given by state law or ordinance of the city unless special notice of the same is posted as provided in ECC 1.03.020. Council meetings shall adjourn at 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. In the event state law requires an adoption of an ordinance or other action on other than a Tuesday, such as budget hearings, said dates are hereby declared to be additional regular meeting dates upon which date the action, ordinance, resolution or hearing may be taken and/or adopted. Committee meetings of the council shall be held in conjunction with work meetings of the council at such times and in accordance with such procedures as the council and its respective committees shall establish. The 10:00 p.m. adjournment deadline set by this section shall apply only to meetings of the council as a whole and shall not affect the ability of any council subcommittee to meet after such time when so scheduled by the chair or of the subcommittee. [Ord. 2707, 1989; Ord. 2492, 1985; Ord. 2465, 1984; Ord. 2430, 1984; Ord. 2367, 1983; Ord. 2240 § 1, 1981; Ord. 2209 § 1, 1981; Ord. 2194 § 1, 1981; Ord. 2110 § 1, 1980; Ord. 1979 § 1, 1978; Ord. 1676, 1973; Ord. 1611, 1972; Ord. 1606 § 1, 1972; Ord. 1479, 1970; Ord. 839, 1960; Ord. 503 § 1, 1937]. 1.04.015 Posting notice of change. The city clerk is hereby directed to post notice in accordance with ECC 1.03.020 of any special meeting or meeting date established by the council and of any change in a meeting date, time, place or the cancellation thereof. Posting of this notice is for informational purposes only and shall be an addition to any other notice requirement established by state law or these ordinances. Any irregularity in the posting of this gratuitous notice shall not in and of itself affect the validity of any meeting held in accordance with such original or amended posting. [Ord. 2707, 1989]. 1.04.020 Recessed meetings and continuances. In the event the city council is unable to complete its agenda on any Tuesday, it may recess the meeting to the immediately following Wednesday at the same time and place as the commencement of the meeting for which the agenda was incomplete. Nothing herein shall be construed to prevent the city council from continuing any item before it in public meeting to a future regularly scheduled Tuesday meeting of the city council. [Ord. 1606 § 2, 1972]. 1.04.030 Holidays. In the event a regularly scheduled city council meeting falls on a recognized holiday, the meeting shall take place on the immediately following day at the same time and place as it would have were it not for the holiday. [Ord. 1606 § 3, 1972]. 1.04.040 Cancellation of regularly scheduled meetings. In the event that a quorum of the council will not be available for a meeting, insufficient business exists to justify a regularly scheduled meeting, an emergency such as inclement weather or other cause makes meeting attendance inappropriate or unreasonable, or other reasonable causes determined by the council president, the council president may cancel a meeting. Upon cancellation, the city clerk shall post the notice of cancellation in accordance with ECC 1.04.015, provide notice of cancellation on the city's web site and provide individual notice of cancellation to city council members. If a public hearing was scheduled on that date, reasonable efforts shall be made by staff to contact interested parties, applicants or appellants, given the amount of time available before the established meeting time and date. [Ord. 3656 § 1, 2007]. Packet Page 119 of 177 chapter 1.05 PUBLIC MEETINGS ATTENDANCE Page 1 of2 Chapter 1.05 PUBLIC MEETINGS ATTENDANCE Sections 1.05.010 Attendance re quired 1.05.020 Attendance records 1.05.030 New nominees a ppointment/ confi rmations 1.05.040 Exem ptions 1 .05.050 Quorum re quirements 1.05^01 0 Attendance required. A. ln addition to being subject to removal for other particularized grounds as set forth in applicable provisions of the Edmonds City Code, members of all city boards, commissions and committees (hereinafter "members") except as set forth herein, shall be removed from office, and the position deemed vacant as set forth in ECC '1 .05.020 (C) if such member attends less than 70 percent of the regular meetings in any one calendar year, and/or is not in attendance at three or more consecutive regular meetings. B. The chairperson of the particular board, commission or committee may excuse any member from attendance at any particular meeting or meetings for Teasons that are (1) work related, (2) due to illness or death in the family, or (3) extended vacations in excess of two weeks in length; provided, however, each such excused absence shall be so noted by the chairperson at the meeting from which the member is being excused and such fact shall be recorded in the minutes along with the reason given for the excused absence by the member. Excused absences shall not be counted for purposes of removal from office, but only if so noted in the minutes as set forth herein. ln the absence of the chairperson, the member acting in the chairperson's behalf, such as vice-chairperson or pro tem, shall make the determination of whether ihe absence is excused, and announce the same for recording in the minutes of the meeting from which the member is excused. [Ord. 2556, '1986; Ord. 2033 S 2, 1978; Ord. 21 56 S 1 , 19801 1.05.020 Attendance records. A. The city clerk shall keep a record of attendance of all board, commission and committee meetings. Upon any member failing to attend three or more consecutive regular meetlngs without the chairperson's excuse being noted in the minutes, the city clerk shall certify said member's name in writing to the mayor and shall notify in writing the members, the chairperson, and the appropriate city department head. B. On or before January 1 Sth of each calendar year, commencing in 1980, the city clerk shall compile a list of members, if any, who have attended less than 70 percent of the regular meetings in the past calendar year without the chairperson's excuses being noted in the minutes, and shall certify this list to the mayor. The city clerk shall also notify in writing the members, the applicable chairperson and the appropriate city department head. l.rttp://www.mrsc.org/dtsearch./dtisapi6.dll?cmd:getdoc&Docid:7&lndex:C%o3aYo5cdtSea...9l28l2012Packet Page 120 of 177 Chapter 1.05 PUBLIC MEETINGS ATTENDANCE C. The member shall be automaticaliy removed from office and the position deemed vacant as of the date of the city clerk's written notification as set forth in subsections (A) and (B) ofthis section. [Ord. 2033 S 3, 1978; Ord. 2156 S 2, 1980]. 1.05.030 New nominees appointmenU confirmations. Upon receipt from the city clerk of the names of members failing to maintain attendance as provided herein, the mayor shall, within 90 days thereof, submit new nominations to the city council for confirmation. The city councjl shall conflrm or reject the nominations within 30 days after the mayor submits the nominations to the council for consideration. A member removed for failing to maintain attendance as provided by this chapter may not be renominated or reappointed to a position on that or other city of Edmonds' board, committee or commission for at least one year after removal. [Ord. 2033 S 4, 19781. 1.05.040 Exemptions. The provisions of this chapter shall not apply to members of the following boards, commissions and committees: A. Edmonds city council; and B. Edmonds civil service commission. [Ord. 2033 S 5, 1978] 1.05.050 Quorum requirements. Notwithstanding any other provision of the Edmonds City Code, if the number of members of any city board, commission or committee having seven positions and subject to this chapter, should be reduced to six or less for any reason, including a member's removal for failure to maintain attendance, three members shall constitute a quorum [Ord. 2033 S 6, 1978]. Page 2 of 2 This page of the Edmonds City Code is current through Ord. 3a6a, passed December 20, 20tl, Disclaimeri The City Clerk's Orfice has the official version of the Edmonds City. Users should contact the City Clerk's Oftice for ordinances passed subsequent to the ordinance cited above. City Website r i tt!r : //!'r\^/ -c .eir j r.Jnds. \"/a. Lrs (hirIp]//\n,i!vr.c.ed rcfds. \,,/a. Lrs ) City Telephoner (425) 77).-0245 Code Pub sl- -g Compd'y (httpr//www.codepubl shing.com/) PLEASE SEE ATTACHED RCW STATE LAW MAY TRUMP CITY CODE CHECK WITH CITY ATTORNEY http://www.mrsc.org/dtsearch./dtisapi6.dll?cmd:getdoc&Docld-7&Index-Co/o3ao/o5cdtSea...9l28/2012Packet Page 121 of 177 RCW 35.A.12.060: Vacancy for nolattendance Page 1 of 1 RCW 35A.12.060 Vacancy for nonattendance ln addition a council position shall become vacant if the councilmember fails to aitend three consecutive regular meetings of the council without being excused by the council. [1994c223S33; 1967 ex s. c 119 S 35A 2C60.] http://apps.leg.wa. gov/rcw/default.aspx?cite:3 5A. 1 2.060 9128/2012Packet Page 122 of 177 POWIIR, DUTIES AND ROLE OF'CITY COUNCIL Sources:RCW 354.11.220 RCW 35A.12.100 RCW 3sA.12.120 RCW 3sA.12.170 RCW 3s4.12.180 RCW 35A.34.090 Chapter 35A.33 RCW I. Personnel, Staft and City Council. A. Defines the functions, powers and duties of officers and employees_ Example , adopt job descnptions by oldinance. B- Prescribe qualifications exist. quaLfications or require confirmation by ordinance when no C. Fix compensation and working conditions l. Subject to the collective bargaining obligations Civil service must comply with the State civil service system D. Prescribe term of appointment by ordinance. (For examplc, judge, hear.ing examiner, city attorney.) II. Regulate the affairs of the City by ordinance. A code city under Title 35A may exercise any power not in conflict with the State statute or constitution (limitation to "organic law.") A.. Crimes. Maximum penalties are one year in jail or $5,000. The City may enact civil violations but cannot make a State crime a civil violation within the Citv. B- Buy, sell, lease, regulate and otherwise provide for public property, structures, streets and other rights-of-way. C. Provide for the rendering of local social, cultural, recreation, governmental or coryorate services. i. Establish and provide for the operation of utilities and municipal services as are "commonly or conveniently rendered by cities/towns." Broadly defined. See Telepronpter v. Issctcptah - Cable W and US v. North Bonneville ("wtthout restriction"). 2 I {wSSt 55i I2.DOC: I /00006. t00000/ ) Packet Page 123 of 177 2. Lirnrtations a. No gifis or lending of credit; b. Must charge the "true cost" of services to each fund within the City. That is, utilities cannot provide free service to other City functions. D. Exercise the power of eminent domain E. Tax. The City cannot, however, create taxes but is limited to those tax resources provided by State statute. F Incur indebtedness within statutory limitations. Exercise every govemmental power jointly with other cities and counties Set the compensation of elected officers: Cannot reduce dunng the term of office. May increase the salary of the Mayor unless he casts a tiebreaking vote. Councilmember is entitled "actual and necessary expenses" or per diem. Note issue regarding insurance increases as compensation increases during I. Prescribe rules for the payment of warants J. Authorize the division of Citv into wards K- Budget. "Prior to a linal hearing on the budget, the legislative body or committee thereof shall schedule heanngs on the budget" ... and require "the presence of depafiment heads to give information regarding estimates and programs." ilI. Ceremonial and procedural. A. Designate a mayor pro tem B. "The City Council shall determine its own rules and order of business and may establish rules for conduct of council meeting and maintenance of order." Any member of the Council may request a role call vote with the ayes and nays recorded. G H 1 2 3 4 the term 2 {WSS6555 l2.DOCi 1/00006 900000/} Packet Page 124 of 177 I POWF]R, DUTIES AND ROLE OF MAYOR Sources: Primarily RCW 35A.12.100 and Chapter 35A.33 The Mayor is the chief executive and administrative officer of the City. A. He/she has the power to appoint and remove officers and employees 1. This power is subject to civil servrce and 2. Union contract. B. The power can be delegated to department heads. C. The Mayol is in charge of all departments and employees. He/she may appoint and remove a chief administrative officer if designated by ordinance. D. He/she sees that all laws and ordinances are "faithfully administered" and all contracts "faithfully kept and per-formed." 1. To that end he may cause "any legal ploceedings" to be instituted and prosecuted 2. "Subject to approval by majority vote of the Council." II. Presides over all meetings ofthe City Council (when present.) A. May vote only in the case of a tie with respect to matters other than: Passage of an ordinance; The grant or revocation of a franchise or license; Resolution for payment of money. B. The Mayor shall repofi to the City Council "conceming the affails of the City and its financial needs." This obligation includes a requirement to make "recommendations for consideration and action." C. Prepare and submit a proposed budget to the City Council. Note that the Mayor does not have to make revisions. Changes to the budget are the prerogative and obligation of the Council. I 2 3 D. Veto IIL The Mayor is the official and ceremonial head of the City. 3 {wSS6555 l2 DOC;l/00006.900000/l Packet Page 125 of 177 CITY ATTORNEY RCW 3sA.12.020 A. The City may employ ol contract fbr Ctty Attomey services B. The City Attorney executes the ordinances passed by the Council under the direction of the Mayor. C. Thc City Attomey ptovides legal advice and services to the City in its corporate capacity -- note importance of four votes to the Councrl to establish policy by ordinance or other direction (such as authorization to institute litigation). D. In event of conflict between Mayor and City Council, the City Attomey represents the Mayor, and City Council has the right to hife counsel. Todd v. Tttkxila, i7 Wn. App. a0l (1977). E. City Council can provide for hinng of City Attomey or services by contr.act, but cannot require that the City Council exclusively direct how legal services will be provided. Mayor and staff are entitled to legal services as needed to perform their duties. AGO 1997, No. '7 4 { WSS6555 l2.DOCt l/00006.900000/l Packet Page 126 of 177 Page 2 of 5 Paqe 1V;ash. AGO 19 97 NO $iash, AGO 19 97 NO (Cit€ as: 1997 WL '7 1, 1991 ltilL 855519 (Wash.A.G 855519 (r,rash. A. c. ) ) \rVestlaw CITIES AND for legaf *1 AGO 199? No. 7 October 17, 1997 Office of the Attorney ceneral Statte of l,tashington TO\,'JNS LAWYERS - I"lanner by which services Lo the city government. optional municipal code city provides 1. Under RCw 35A-12-020, a mayor-council city operation under the optionaf municipal code may, by charter provision or ordinance, opL either to appoini: cily ahtorney or to procure leqa1 services by contract. 2. Where a code city has deterrnined Lo obtain lega1 services by contract, Lhe conbract for professional services may specify the term of bhe contract and may define who will have authoriLy bo arend or ter-minate the agreement, provided that the contracL is consisLenL wiEh any charter provisions or ordinances on the subiect. 3. A ciLy council, in enLering into a conLracL with a law firm to provide legaf services for the city, may noL require that the city council exclusiwefy direct how legal services will be providedi Lhe mayor and oLher administrative city offices are enLiLled to obtain fegal services as needed for the performances of their duties, The Honorable Mary llargareL Haugen StaLe Sena tor District 10 435 .lohn A. Cherberg Building PO Box 40482 O1),Tpia, Washington 98504-0482 Dear SenaLor Hauqen By letter previousfy acknowledged, you requesLed our oplnion on three questtions we paraphrase as follows: 1. Under RCW 35A.12.020, in a mayor-council code cihy does Lhe city council have sole authority to select a private 1aw firm Lo provide legal services to Lhe city by con Lract ? 2. If the cit.y councif has the sole authority Lo enter a contract with a 1a!v firm, may the conLract for professional serwices sLatte thaL Lhe city's attorney vrill serve at Lhe pleasure of the city council, rather than the mayor? 3, ff the city council has hhe sole auLhority to enter a contract with a 1a!t O 200? Thonson/1,{est. No Claim to Orig- U-S- covL. Works. http://elibraries.westlaw.com/prinyprintstream.aspx?rs=EWl.0&destination=atp&sv=SPLI...3l21/2001Packet Page 127 of 177 Pagc 3 of 5 l'lash. AGO 1997 NO 7 Itash. AGO 1997 No 7, 199? lsl- 855519 (Wash-A.c. ) (Cite as: 1997 WT, 855519 (Wash.A.c. ) ) Page 2 lilm, may Lhe conCract for professionaf services vril1 provlde fegal services under bhe direction Lhe mayor? the city's aClorney council, rather fhan BRIEF ANSI,,]RR The city council's authoriey Lo enter a contract for 1ega1 serwlces depends on nheLher the ciLy charber or ciLy ordinances provide for an appointed officerposition for the city,s attorDey or provide Lhat a contract will be enLered. Tf hhe city charfer or city ordinances provide Lhat lega1 services sha11 be obtainedby the council through a contractr, the ctrarLer or otdinances may also state lrhebher Lhe contract can be terminated by the councif or the mayor. In the absenceof any provision in Lhe charter or otdinances refaLing to termination of the contract, the ciby council has broad authority t.o ,'conLract and be conLracLed with" in a manner consistent wj-Lh the state constiLution and the general 1aw- Finally, legaf services provided pursuant to the conttract woufd be performed at: Lhe direcLlon of both the mayor and trhe council- The city council facks authority to require that legal services lvilt be provided only at its direction- ANALYS IS *2 Question 1: Under RCW 35A-12-020, in a council have sole auLhoriLy to sefecL a private Lo bhe ciLy b./ contract? mayor-council code city does Lhe city'aw firm to pLovide leqa.L servicos Under the mayor council code city folm of government, the Legislature has directed that "appoinLive officers shall be those pr.ovided for by charter or ordinance'. RCi/ 35A-12.020. In the same staLute, the Legislature has furLher directed that "[p]rovision sha11 be made" for bhe nanner in which legal servlces are obLained. Since bhe rqords "provided" and "provision" are used in different parLs of Lhe same statube, "iL is presumed that the trords -.. are intended to have the same meaning". Medcaff w, Department of Licensing, 1997 \,{L 601446, at +6 {l,,Iash - S. Ct. oct. 2, 199'7). Therefore, a ciLy could provide by charter, ordinance or otherwise, how Lhe ciLy wilL obtain 1ega1 counsel . [FN1] RCW 35A.1"2.020 states: The appointive officers sha11 be those provided for by charter or ordinance and sha1l incfude a ciLy clerk and a chief law enforcernent officer. The office of ciLy clerk may be merged with Lhat of a city treasurer, if any, wi[h an appropriat.e biLle designated therefor- Provision shalf be made for obtaining legal counsel for Lhe ciLy, either by appoinLment of a citsy attsorn€y on a fu1l-time orpart time basis, or by any reasonable contracbual arrangement for such piofessional services. The authority, duties and qualificaLions of afl appointive officers shall be presctibed by charter or ordinance, conslstent with the provisions of this bible, and any amendment.s thereto, and Lhe compensabion of appoinLive officers sha11 be prescribed by ordinance: pROVIDED, That the compensaLion of an appoinbed nunicipal judge shafl be within applicable stabutory linits. RCW 35A.12,020_ sLate that of the ci ty O 200? Thomson/West- No Claim to Orig. U.S. covt. Works http://elibraries.westlaw.con/print/printstream.aspx?rs=EWl.0&destination=atD&sv=SPLL..3/2ll2OO1Packet Page 128 of 177 Page 4 of 5 Page 3ltash. AGO 1997 NO 7 vlash. AGO 199? NO ?, 1997 lVL 855519 ('wash.A.c. ) (Cite as: 1997 WIr 855519 (Wash.A.e-)) As previously noted, Lhe city charter or city ordinances tems for a contract for legaf services and in the absence council vJoufd have aubhor.ity to neqoLiate the terms of the may dicLate the general of such direcLion, the conLrac L , Holvever, this authority must be exercised in a manner consisLent rvith the requiremenLs of sbaLe latJ. King County v. Taxpayers of King CounLy, 132 tJn.2d at 384-387. State lar..r auLhorizes the obtaining of legaf services ,,for the city,. RCW 35A-12.A2A. Neither the council alone nor Lhe mayor alone constitrutes ,,the city, RaLher, RCW 35A-12.010 vests Lhe qovernment of a charter code city, adopting the mayor councif plan of governmenL, in ,,an elected mayor and an elected counci1,,, Inthis respect and in others, chapter 35A.12 RCW contempfates that Lhe mayor and thecity council lriff acL Logether on behalf of Lhe city_ For exampfe, RCW 35A-12.100 sLates Lhat: IThe mayorl shall see that all laws and ordinances are faithfully enforced andthat law and order is maintained in the city and shal1 have general supervision ofthe adminisLratio4 of c-iby governmenL and aff city interesLs . . . He shall see thatall conLracts and agreements made with the city or for ibs use and benefit arefaithfully kept and perfonned, and to Lhis end he may cause any 1egia1 proceedings to be instiLuLed and prosecuLed in the name of the city, subject Lo approval by majority vote of all memlcers of the council.*3 RCW 35A.12.100. in fulfillinqt officiaf duties cannot seriously be quesLioned, NoLhing in chapLer Tn addition, the mayor is bhe chief executive and ad.nini s Lra t. ive officer city- RCw 35A.12,100- That the mayor will require lega1 services from Lime 35A-12 RCl,l authorizes the city council to exercise general supervision over mayor's performance of these duLies. To the conLrary, as previously notedl mayor is an independenhly efecLed officer of Lhe city. RCW 35A.12_OLO. of the Lo time the the For these reasons lre concfude the city council gener.ally lacks auLhority to contractr for Lhe provision of lega1 services so1e1y under i:he direcLion of the clLy council. In our view, this conclusj-on is also consistent vrith case 1aw recognizing that only under very limited circumstances may the councils of other tl.'pes of municipaliLies retain legal services at the expense of Lhe munlcipality, for purposes of representing the council. See StaLe ex rel- SLellacoom Tonn Council v. Volkmer, 73 Wn- App. 89, 867 p.2d 6'78 11,994); Tukvrila v. Todd, 17 lvn, App. 401, 553 P-2d 223 l.19'7'7J. We trust hhis opinion will be of assistance t.o you, Very truly yours, Christine O. Gregoire Attorney General Anne E. Egel er @ 2007 Thomson/West- No Cfain to orig- U.S. Govt. Works http://elibranes.westlaw.com-/prinVprintstream.aspx?rs=EWl.0&destination=atp&sv=SPLL..3l2ll2001Packet Page 129 of 177 Page 5 of5 Page 4 !{ash. AGO 199? NO 7, 1991 !!L 855519 (lta5h.A.c (Cite as:1997 WL 855519 (wash.A.c.) ) lriash. AGO 1997 NO 7 Assistant AtrLorney General iENl l - handl e that a leqa1 civen Lhe language of RCt,l 35A.12.020, it seems preferable for a cify to the legaf services issue by charLet or ordinance. Iile do noL mean to impfy ciLy lrithout any charLer provision or ordinance is precluded from obtaining sorvices Lhrougn a conLracL . END OF I]OCIIMENT ldash. AGo 1997 No 7, 1991 WL 855519 (b.tash-A-c.) @ 2007 Thonson/WesL. No Claim Lo orig, U,S- covt. Works http://elibranes-westlaw.conVprint/printstream.aspx?rs=EW1.0&destination=atp&sv=SPLI...3/21/20OjPacket Page 130 of 177 Updated 12/7/05 EDMONDS CITY COUNCIL MEETING PROCEDURES Meeting Times 1. Regular public and work meetings of the City Council are held every Tuesday from 7:00 p.m. to 10:00 p.m. in the Council Chambers at the Public Safety Complex. 2. Regular Council Committee meetings are held on the second Tuesday at 6:00 p.m. 3. Public Hearings are regularly held during the first and third Tuesday meetings. 4. No public hearing is regularly scheduled on the second and fourth meetings, and therefore no citizen testimony will be normally invited at such meetings. Council Meetings All meetings of the Council shall be presided over by the Mayor, or, in his or her absence, by the Mayor Pro Tem. The Mayor only votes if there is a tie in the votes of the Councilmembers with respect to matters other than the passage of any ordinance, grant, or revocation of a franchise or license, or any resolution for the payment of money. Audience Participation The “Audience Comments” item on the agenda is an opportunity for citizens to address the City administration and City Council. Items brought up for action during the “Audience Comments” portion of the agenda will not be acted upon by the Council at that time but may be scheduled for a subsequent date. The Council encourages audience participation. Please limit participation to three minutes. A light on the speaker’s podium will flash when 30 seconds are remaining of your three minutes and when the light stops flashing, your time has expired. In accordance with RCW 42.17.130, the opportunity for public comment shall not include comments which promote or oppose candidates for public office or ballot measures except during the course of a public hearing. Public Hearing Procedure All comments shall be made at the podium and begin with the speaker first stating his or her name and city of residence. A public hearing may be continued to another date to take additional testimony when the existing available time is not sufficient. Public Hearing Presentation Suggested presentation model for precise, well-organized proposals. 1. POINT What is the idea you wish to present? Begin with an “I statement” outlining your idea, such as, “I am here to (support/oppose)…” 2. REASON Why you are making this point. This is an important step so the listener does not make assumptions about your motives. 3. EXAMPLE Brief and relevant example to clarify and make your point concrete. 4. SUMMARY What condition will be changed or improved if your point is adopted? 5. ACTION (If appropriate, depending on the situation.) What needs to be done and who will do it. All Council meetings end promptly at 10:00 p.m. unless the Council votes to extend the meeting. Packet Page 131 of 177 {WSS663567.DOC;1/00006.900000/} - 1 - 0006.90000 WSS/gjz 5/31/07 R:7/24/07gjz RESOLUTION NO. 1150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF RULES OF PROCEDURE ADOPTED PURSUANT TO RESOLUTION NOS. 292 AND 463. WHEREAS, the City Council wishes to adopt additional Rules of Procedure to govern its meetings, now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Clerk is hereby authorized to amend the Rules of Procedure adopted pursuant to Resolution Nos. 292 and 463 to include the following new provisions: 1.1 The Mayor or Chair of a City Council meeting shall make an effort to recognize Council Members in either the order in which they have requested to be recognized, or some other logical fashion, offering each Council Member who wishes to speak an opportunity to speak before other Council Members respond. 1.2 Executive Sessions: Prior to adjournment of an executive session, the Council shall, by consensus, determine what, if any, information may be released regarding the executive session. A discussion to release information shall be confirmed by voice motion in open session. The City Council can take action only in open session at a public meeting. In the absence of a motion and vote, no confidential information shall be released. In the event that, at a later date, the Mayor, Council President or a Council Member wishes to refer to or place Packet Page 132 of 177 {WSS663567.DOC;1/00006.900000/} - 2 - information relating to executive session in the public record, the Mayor, on behalf of the Mayor or the staff or a Council Member, shall ask the Council President to place an item on an agenda for such a motion and vote. The Council Agenda item shall notify Council Members of the procedural issue to be discussed, but shall not itself release confidential information relating to the executive session. 1.3 Nothing herein shall be deemed to limit notice of the purpose of an executive session required to be announced under the Open Public Meetings Act. RESOLVED this 7th day of August, 2007. APPROVED: MAYOR, GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: 08/03/2007 PASSED BY THE CITY COUNCIL: 08/07/2007 RESOLUTION NO. 1150 Packet Page 133 of 177 plmu:n}ix 6.I tv 0,uu:nriL3 p ffinrlingIXEUXXIfrfi frII ffiruce},urex 1 Packet Page 134 of 177 MEMORANDUM Date: To: Via: April 21, 1995 City Council Laura M. Hall, May From:Rhonda March, City COL]}ICIL DISCUSSubject:ON COUNCIL MEETING PROCEDURES The Council has scheduled discussion on meeting procedures for April 25 information are rules ofprocedures which have been previously adopted. The attached Resolution #292 adopting Rules of Procedures for Conduct of Council Meetings Adopted February 5, 1974. Resolution #463 with Exhibit "A" (Adopting Rules ofProcedures for Conduct ofPublic Hearings) - Adopted February 26, 1980. Ordinance #2704 which amended Section 20.90-020 on Public Hearing Procedures and Notice. Adopted March 21, 1989. (See also clarifuing memorandum from former Mayor Naughten, dated June 9, 1989.) The information printed on the backside of agenda is also included for your information Lastly, I have included information fiom oth€r cities on conduct of meetinss attachments City of Edmonds 2 Packet Page 135 of 177 RESOLUTION NO. 292 A RESOLUTION OF THE CITY OF ADOPTING RULES OF PROCEDUREcgg-.NwEffigl EDMOIIDS, I^TASHINGTO}\', FOR CONDUCT OF WHEREAS, it has been determined by the City Council that more formal rules cf procedure are necessary for the efficient and orderly conduct of publj-c meetings, now/ therefore, BE IT RESOLIED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, that the ru.les of procedure attached hereto; identified as Ef'ribit A and incorporated in fu1l by thrs reference are hereby adopted as the rules of procedure for al-I meetings of the Ci-.y Council of the City of Ed.monds, Washington. R-ESOL\rE D this 5th L ,L oay ot lebruary , I914. APP ROVED : I i .-:. r. MAYOR t14 CI CLE RX PASSED BY THE CITY FILED WITH THE CITY Februa ry 5, Februa ry 1 , COIINCIL: CLE RX ; 1914 197 4 3 Packet Page 136 of 177 A. GENERAL RULES OF PROCEDURE. motron or adiress necessa ry Lf-at ire b), tl,o chairnan- the floor !hc first Se con.l . Before a menber can make a upon anv question, it is I. ObLa inin q f Loor. thc body obtain Ehe floor by being recognized If tv;o or more members shall request mJkrrs J mction, that time the cha j.rrnan sha lI recog- rcgucsting recognition. a member obtains Lhe floor and is in orde::, the chair should the t:]otion is seconded; if sec- rnotion shou 1cl then be regarrlecl of the floor in prcference Lo rIl at Lhe same nrzc mcnbcr )l^Ih c n in:ntrclia tcI;- inquire i f c,nclccl thc rnakc: of thc a s hDvir\g the i:c f u sa l c)th-ir rr(irnbt as . I M.--liEi-.-. r^_of n()tion-Be f o::c any subject is opcn to ma.le bv sECC rlale ; This d:rcs fore thc quest ion iS min m3v cot)su I: the necessary, first. thaL a ;no:j-on be has the floor: second, that it be thr,' it be stated by' the charrnan. slrggest.ions cf .:lterations, bc* stat(:ci b,,' the chairman - :0he chair- det'atc it is ir ;ncnrbc r wh o rnC third. r: u.t pt: e.Je n L menll.e r s before stat.ing the quest,ron thc notion, r,rodi f y' ir i s to .clari f y :)re fltotir:n. The member vho of f crs uniil it has becn stated by the cilairman. can nction, or wirhdr;w it entirely; after it is cair irj neiEher, wj-F-hou! the consent of the body (ma jor_ iiy) . For e-xamplo. the mover may sta t.j, ,'Witll the con- sta Led he EXHTBIT A 4 Packet Page 137 of 177 sent of the fo Llows, * that he has body I wiII modify my motion to * *rr If no one objects it shall s ta te a s be deemed his one the consent of the body to modify motion. hl'rcn the mover modiEies his motion, the second.who seconds it can withdraw his 4. Statinq the oucst ion - quest i orr is hefore the withdraw or modi fy it, its plrce, with consent been siaLed by ihe chairman, it is in the body l-or debate; thc mover cannot it cvccl;t by obtJi;ring leave fronr the dcscrihecl, or b.r moving an arncndment. 5. Withdrawal or sutrstitution oF After no-' ion . When a boCy and the movcr wj-shcs to or substitute a dif ferertt onc in of the body, the chairman shall a question has the possession of wi Lhdraw or mod ify bodlz as just rnadc, it wiLl be by a motion for cieb- teci c r anencled . grant 1';.:rnission; 1f any otrject-1on rs Ieave to wi thd rawobta in t--1 nccess3ry to thJt purlro5e. Wi:.-n a not ion This nlot i on cannot be l-S withdrawn, the effecc is Ehe sane as beer ma de -if it had never 6. ll--st(jntion from votrnq -Any mcnbcr m,ly abs ta ln fron voeing on any questron, declaring his abs tenEion hc 7. St.rndirrq to question provided, sha I I state al the '-ine of the reason. procedures. These rules shall govern r-he parliamentary procedures of the members -2 - 5 Packet Page 138 of 177 and by the members onIy. Procedures may be guestioned only by members of the body, and then only in accordance with these ruIes. The deci.sion of. the chair will be finel and concl:.tsive as to aII, subject only to a motion by a rnembcr of the body, duly and timely made, in which case the ruling of the body shall be final and conclusive Nothing in these rules will be construed to Prevent the chairnan or a mcnber from reguesting aid in the inter- 'pretaticn c.f thesc rules or other matters from the City staff or cfticials. L Preceden:c. Motions havi-ng preceCence are those th)t may bc mada whrlc another motaon Motions yie1d wherr can be consideretl is pending. t.hey a re pending whi le the yie Iding For example, and anot))er matter notion stil L pcnds. 10. Ap,1.,IieC. 9- Trr.yi e1d. hhere a motion can have no subordinate ilr'-.) I I on the mot roti :pplie<l to it, the fact cont.rnue ma}" not+-o is stated. be a pnl ied to the mo t ion to I3y on 1l- chair h.:s the LabIe. Del)ate. Dehate sh3lI not take stateC tire question, Debate place until the shall be limited to the i:urecliatell' pendi;rg question, main questicn is also oPen when the are per:ding; Postpone indefinitely, debat3ble quest ion . except bha t the fol Iowing motions or reconsider a -3: 6 Packet Page 139 of 177 12. Puttin the estion. when the debate appears to the Put have closed the cha rr wiII ask, "Are you ready for asks for the floor he shaIL making it ciear what the quest ion ? " If no one the guestion to voter questron ].s, 13. Majoritv. A constit.uLe a majority pre sent - The chairman ma jority of of the body has the tie those present shall a s sumIn9 a quorum breaking vote. B SPECIFIC RULES OF PROCEDURE. The follo,,ring motions are pcrnissible in consi-deri;tq any maLter on the agendl, and unLess oElicr!,/ise specif i.cd shaLI rank in precedcnce and applic;rLion as set forth numerically beLou. l. LIN DE!,ATAtsLE .l'lOTIO,r..S. a. Question of order and appea I.A question of order takes precedencc of the qucstron rise to it, may be pu t. whcn anot.l).r mc:mbcr seconded. wi I I An appea L is On oppeal ttre 9rvrn9 ha s may noL co it, the flocr, needs no second, and must. be decldgd by Che chairm:n without debate- If a member obj ect s he may immed i a l-e lv bc waived if rrot appea I, which if I)u r to the body. made immediately. decisi-on of the ctrair is sustaincd on a tie vote. b. Suspension ;f rulcs - This motion be arnended, nor anocher motion be apprli-ed 7 Packet Page 140 of 177 nor bod y and a vote on it reconsidered. Rules may not be susPended excePt for specific purPose and bY a vote of of the a definite one more than a rna jority prcsent- Nothing else may be done under the suspension' It may not be renevred at Lhe sarnc meeting if once defeated' It shall be in order to change the order of the agenda rrithout suspending tho rul-es ' No ruLe can be suspended when the negative vote is as lalge as tli e minor:ity protecled by that rule' To Lav on the tablc - Thrs motlon maY not Lc uscC for purPoses of continuance of a matter r.,irich has been. speciaily calIed for pub- Iic hearing, vrhich is donc by a rnotLon to con- tinue- I'. mar- nrt be amended nor an affirmative vote on it be reconsidereC ' If carried thc subjecb tabled may nob be considered again until uhe bodY votes to take it from thc t:bIe, which motion is also undebaLa):Ie' :llrc obiect of thc rno! j on is to postPone the subject in such a manner tlrat it c:in be taken Lil'n., cither at It may bc used Lhe same or some futurcup at -nY meetrng. For tlra t mJctilrg, buL not for J mJtter to supress a quest ron for whi ch public rleeting has been sp'cially set' The 8 Packet Page 141 of 177 effect of the motion is to everything that adhercs to place on the table the subject, so'that if Lie on the tabLe, theordered toan amendment subJ ec L tablcd. ticular which rema an 1n9 After be ir is proposed to amend is a Iso Hcr.rever, it may be lrnited to the Par- pending matter and if so adoPtcd the natt.ers shall still be before tbe body' to the time of taking final ac'-ron is in or<.ler to move thai the main dcmand for thc prevr ou s questron uP undcr it, it question be Iaicl on thc tal)le - Passage requi'::es the voie oE one more than a majoritT of the mc;ibers present' d. The p revlou s o'u ^str03-This mot.ron IS not anenclable and appLi'-:s to any debatable questron, quires the but is not Cebatable itself- It re- one r:lore than a maioritY of for its aioP:icn - 1.''h e nthe r.enber s pre sent -6- votc of ca LIed, an'-l seconded, the puE the question. If the by a rl,: jority PLus one of ttre Ccbate r^'iII cont inue mct ion fails to carrY tlre n,c:rr5crs Prc: e:lt . as if Lhc no'.ior, hai chair shaIl,in'"rc C i a te Iv not been made . f f adol--ted thc chair sh: Il i'runeo- iately bring the body to vote upon the pcnding gue s t ion If appliecl to an amendrnenl- 1-o 3 PcndinLJ 9 Packet Page 142 of 177 questron 1t to amend but Hcr;Jever, the may be I j-mited. adopted, deba te to amend. ft shall be moti on and move brings to a Iso the a vote not oue st l on to only the mot ion be amended. motion for the previous question cut of f to the pending amendment, and, if will be cLosed only to the motion proper for a menber to submit a the previous question thereon debate on the mo"ion. In thisand thus case the previous Di] B}, TA B LE chair shal] first put tire motion for 2 question to vote. a. Continuc to 3 cer-:ain This mot ion L)ndebatable moLions, and take aII othcr debatable motions. except 1a yie lds to alI precedence c,f that it may ba by altering the time, anci can bc a5:plieC Lo it with- amendecl the prev i ou s out affecting ouestl.on an!'other motions pe nd irrg b. To ccrr;nit or refer. com;nit or refer a maLter to be amended by aLtering the the comnit tee This mocion is to a conmittee. ft carr conniitee, or givrn,-r The deba Le on the Lhe main quesLion it ,{ lnstructrons. the teba te onnjotron ope:rs is proposed c. To to cofiunrt - ar..e:.ci . Thrs m(rtror'r tJkes -) - precedencc 10 Packet Page 143 of 177 over nothing but the question to which it is proposed to amend and yielos to all questions except to postpone indefinitely. It can be appLied to aII but undebatable questions, an amendment of an amendment, .to postpone indef- initely or to reconsider. ft can be amended itseLf, but an amendr,rent of an amendmenL cannot be amenCeg. An arnendrnenL may be incorsisLent with the one adopLed, or may be Cirectly in conflrcta Iready with t)re spirit of the origina I mo L ion, but it a direcl bearing uDon the subjecr of t.ha t moLior'r - -A moticJn to ame:rc.l by inserting rnust have words once pas s ec1 not be the subject matter change the sane words. the rnotion to reccnsider words were inserted. questions separaEe new a s the voLe on of a The the mot i oi'r may to is the nev,'anendmenl ProPer vote by .4. mot ron ouesti<.rn" which to arnend nay be made to "divide the move r rnt.o two or more speciIies,as to get a or pornts.any part icul:r poinL d. To LostLlne takes precedence of nothing except the question to which it is applied ang yields to aIl motions e:<cep: to lrnend, It cannot be amended, and opens inCefinitelt.. This motion -8-11 Packet Page 144 of 177 to debate the to pos tpone . Its e ffect ^'r om the bociy que st ion. if appLies on Iy qucsLion. It ca nnot for tha L se5ston. orde reC when this The Prevrous motion is oend-ing, entire question whrch rt ls propcsed 1S to entirely re:rove the question Lo it without :rf Fecting thc marn be applied to a mat.--er that hrs becn specia Ily set for publ.ic herl:in9. A ncqatrve vcte olr it cJnnct be rcccnsirlered- c - Pr incir,':' I crjest Lon - The m3 rrl or pr:incir'a I qrrestion rs a mot.LoiI its ccnsidcratir;n an,' 1,r incipa L moLi'.-rn can to irr i ng br-'f ore the - rrothir:g and Yir'.ds tc a Il ' MISCE Lti\E().IS I'IOTIOIIS . 1 . To I'esci ncl . This mocion c3nnoL h') ma r. Lcr Lhr t ha s br-'en '-'o:ed upo'' f or whictr 'r btler) sr,ccia l ly caI le'-l for p:bIic hearir'9 ' cLhdr n3t.Lers tcj r.llic'rr it :s a : ij r c P ' i : I c L ',' l-s vrh e r r..: it is too late to is the p;.rrtic.., lrr sub jccF-. No bc mrcc r.Jir c ].- dn/ ol-l Llr motion It takes prcceciencc over maic for a natter has !lc*'cver, f o;: :,iiresse'.1, :ls efore Llre bcdy . c p<-rlicy,, cour-ce to Purslie crder or mot ion; Tc. re:ons icler - reccnsider thd voLe. :.1e not ril tc rEscind an objectl'on:bIe it is ieb3tai)le. 2 Thi-s mcticn i.s nct in criel after ,J the bc.-i-v j.,a5 vote(l uFLn the principa I questron e/l:::ir rS -q, 12 Packet Page 145 of 177 the sub je ct un Les s ma.le ber of the vote any trm.l t.l crna nd n c..':'l s natter of a i r,nred -i a tc ly specia I Iy called public a fter thereon and bc fore hearing any mer,.) - oLherwrse .:-n c.,rder at Dn\. t-imc, cubli-c hrs Ieft the pubLic hearing. It rs even when another membe r has the floor, but. It mus L be m3de vailing :ide - It can otlrcr qucst ion, exccpt susl,()n.i 't:h. .ru les anC tal-,lc or Lo Lake frcm Tlrc not ion mary nol nct a fLer tha L sessron by a menbcr who 1/cte(l as the tab1e. has aC jor:rned. with the pre- bc applied to the 1,'ot.e of every roted above, and except to affirmative voi-e to lay on thc c amendcd . l'r'rr e the r or not i t is d.-.b,-rt.,i:.lc ci'r1..cnds upon L'hether the qu.istic'r to be recon- siCL-re' il is dt--l;,;.rt-r])le or undebatahle. It nay be l:id on thc t:lble, in which cth.ir (iursLiort, can L Rc:li c:II- carsc, the rcconsicleration, Iike any be t,'kcn f rom the t air I c . i\ny a roII c.rlL be tore or :nember ma 1' C;::r.: nrl r f te:: on7 cluesiicn no second .rnd the chairman nust _ls a f Ler tire voi.- 1;u t . Thc ask for a roll c,rll. vote on clenani.. It is not iebrtJble and mey t,e It;)j If 4e ar:3 prio: to Lhc nexL ma LLe r (i L r, .r n),- questlc:l- not imedil te Iy na co;:siilered. It is wa i'.'e i r-t L bc i nq ],1 13 Packet Page 146 of 177 oo , o ** l' l a i n fo r Ca nn o t . be ar n e n d e d guestion ope n dcba te c IJ rt 5l .l 3J c.5 rd r (. n tI J .1 1 C t: o \ lr .> e < rc rc o P O O t. ? c o !o i1 *: F -, 1 ta AY : r o ': - F. l co c mF n O rt i cc c )- h O t, c, (t o o CJ Y :t a a fr . J r.J' tr l o c u' l n( l o r * ++ I,{G1 r-rt oa LI a L o o H d ,J F f 'o ' o b ' o 11 O = O P. l. / r CJ Z :1 n: l l) ' J a P . P' O .i o) PO O on l- r O: J z l Cf r O rD O r h l, F i ' o .f P T ] P, ) i) l' =f t c oc J f i t) O o at n : , o F. o- PC u Pt ) r, 1 * * t - }l +* Ne e d not be SC r c o n ( l e d Ma J o r i t y Ma l o r r L y pl u s or,e * Ca n n o t be rc c o n s i d e r e d CJ n n o L be sp c c i a l l y he r r r n q s * )t made on Sc L + 14 Pa c k e t Pa g e 14 7 of 17 7 SUGGESTED FORYS 1 TINDE&iTAE LE a . QL:csi icn MOTIONS oF orde r . Merrbe r : cha l.r: Meml.:c r : Chair: Membc r : Chuir: " I ra ise a point of orcic r - " "State your point of order.." States his point of orde r Ruling by the chairman' who may give reasons. "I appeal fron the be'cision of the chair'" (If secon.lecl) "shaII the decision of the chair stand as the decision of bhe body?" )b. Sustlclr:;rcn of rulcs (na j oritv t;lus ,rne) Member: ' To le1' on f move to suspend the ruIes requiring- - -" one)tirble (ru i or ity olusc Menlrar: "I mo're to Iay the quesLior (sta:inq it) - on the table." Mern-bcr: "I mcve to take the table. " (m: i cr ity questicn (stating it) from the d. Prev jL-us quest r-on oIus cne) Ilenbe r : Cha ir : Flenbe r : "I calL (demand or move) for the prevlous question. " (If secondcd) "Shall the main question be n e""' put?" "I caII fcr the previous question on the amendmcnt - " 15 Packet Page 148 of 177 Chair: (If seconded) "ShalI the question be novr P\-,lL Ull DEBATABLE MCT| I ON S a, Continue to 3 the anrendme nt ? " certa in d IT, a orrt F,cmbcr: "f move to it) to the of (date) . continue the question of (stating next regular Ior recessed] meeting b. To co (I) Zoning matters must be decided and re- portcd by the planning con'nission vithin 90 days of the appJ-ication. (2) Plats and subdivisions must be approved. disapprovcd or returned to applicant for mod- ification or correction wj.thin 5O days fro;n date of filing. unless appl"icant files written - consent for Ionger perioC in which to ace. nnk or refcr (ma'l ority) Hember: "I movc to rcfer the subject to a committee - " c. To anend (ma -icr-itr') .Flemt-cr:I move to anrcnd the motion to 'add'r I insert' , to 'strike' , to 'strike out or a nd inser t (into two or . to 'divide questions), the quesEion' eLc. "mor e d, To Dostno:ra inCef inite l.r r:t a or i tv) Hember: "I move to postpone the guestion indefinieley. " -2- 16 Packet Page 149 of 177 e Principa I ouo.'cttOn (majoritv,unless other-vriserndicated ) l'Iem.bcr: "I move that IREZoNE] lREzoNE DEt'rr_EDl [AMENDMENT To CO}i PRtrI IE N S IVE PI,A N] IDENTAL Of At'lENDtltrflT TO. COiI PRDIIIIIS IVE PLA N] I LID-RES OI,UTI ONoF TNTENI,IONI I LI D-oRD TNA NCE Fozu.lrbic Lr Dl ISTREET VAqATTOI,T-SET HEARINC DATE] I S TREET VAC}TTOI,'- APPROVALJ I STREET VACATION- DISAPPROVAL] "-..proposed Ordinancebe passcd. " " -. .Planning ConnissionResolution I'lo. I23 be af f irrned a nd .the requested rezonc denied-" " . - -proposed Ordinance No, 1234be passed. " ". - -PIanning ConmissionResolution No. I2i bc affirmedand the recuested arncndmenL tothe comprehensive plan be denieC." " - - -proposed Resolution ofIntcntion r\o. 123 be passcd No. 1234 must be No. establishing the pubL-ic hcaringon the day ofT96 .-_=---- NOTE: passed ff hea lth issue, una nimous ly . " - --that proposed ordinance L234 be passed - "NOTE: If health issue, must pa ssed una nimous ly.be " -. -that the public hear j-ng cn theproposed street va:ation be fixedon and proposed Resolu..ron No. L23tha t be passed. " NOTE : Da Ce mus t. be20 nor more i-han 60 da te of passage of ". - -proposedbe pa ssed. " the -- day of 196 not les s than clays from theResolution. denied. " Ordinance No. I2 34 proposed street vacaLion be 17 Packet Page 150 of 177 IANr..]E-KcTroN- RECEI PT Otr INT EiiT I O}I TO ANI''DX BY L O7;I ".. -a public meeting be set wrth thc iniating parties to determine whether the city wj-l1 accePt the a nnexa tion and whether it reguirc the assumption of city indcbtedness bY Che annexecl for the r95 proposed sha I I existing area to be of NOTE: Must not be more than 60 daYs after the filing of the request." , L95-. fio - day IA iili t)7'T r O:i -".-.a public hearing be set for R-ECE I PT OI PETITIOJi IOR ANr.iEX^Tr Oii-7 3%l IAr.rNEX^TroN- FINIiL APPROVI\L] IANt] Dvr r r c]r -FIIiAL DDi.] IA L] 3. }IISCELINNEOUS MOTIOIJS. needed. thc dav of for the hcaring on the a nnexa tion. " Dropos ed " - - . th.r t 1234 bc prooosed Ord i na nce passed. " rr +]. r+ Fl-.a be den ied - " proposed annexa t ron a . To rescincj (rna i crity ) b. 'fo recons idcr (naioritv) Member: "I move to rescind that motion, poLicy, etc." Member: ''Having voted on the prevailing side, I move that we reconsider the vote on hhe motion to (stating it) and have such motion entered on the record. " c. RolI calI (any nenber) l"lember: "I demand a roII call vote." No second Chairman: "The secretary will please call the roII. " 18 Packet Page 151 of 177 F.! L CO a:).';o't "t) &.q 47, RESOLUTION NO.4Q3 A RESOLUTION OF THE CITY COTINCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING RULES OP PROCEDUFE FOR CONDUCT OF HEARINGS. wHEREAS, the foll-owing Rul-es of Prccedure wil-1 enable the City Council- to conduct public hearings in an orderly manner and therefore be'of benefit to the public, ncw, therefore, The City Council of the City of Ednonds, washington, hereby resolves tLat the Rufes of Procedure for Conduct of l-ution and incorporated in fuII by this reference are adopted as the rules of procedure for al-I public hearings before the City council. RESoLVEc, t]nis J 1,. day of February , J.9 8 0 . APPROVED: t9€ ATTE ST/AUTHENT ICATED : /s Cated February 8, 1980, attached to this Reso- /d/ ./ ') // / /N',/V' MAYOR, H. H. HF.RRISON clTv FILED CLERK, WITH I RENE AFNEY MORAN THE CITY CLERX: February 12, 1980 Councilvo.nan Allen questjoned the reason for adopt PROPOSED RESOLIJTION ADOPTING RULES OF PROCEDURE FOR CONDUCT OF PUBLIC HEAR]NGS I Item on Consent 9en adopted 1n l Counc 1l na te Here for the publ 1c heart RESOLLJTION 4 tlCT I0l1 CARRIEO. Counc.ilnran N jn9 these vhen a resolution was d to the Councll in this week's d that the rules adopted in 1974 e rcles rere for the conduct of ordqulst r.equested thdt they be Prepared ln booklet form ents at each Councjl member's place on the rostrum. 974, coples of ehich had been furnishe rial- City Attorney John llall.ce note conduct of Councl I neetings, and thes n9s. COUICILHoMN ALLEN HovED, SECOIIDE0 BY CoUNCILHA,\ HoRDQUIST, T0 PASS 63, AOOPTING ]HE RULE5 OF PROCEDURE FOR COTIOUCT OF PUBLIC HEARINGS, 04 A.^-t-/ lnd be placed 1n the conpart ) Jc/ /fgo ,lt -t - 19 Packet Page 152 of 177 DA',TED 2/8/80 RULES OF PROCEDURE FOR THE CONDUCT OF PUBLTC HEARINGS for public hearings conducted by the City follows: The format Council s houl"d be as re ad ( the cable t. A request to or other-wi s e paraphrase purpose of the hearing ) have the City Attorney or staff member the scope of the particular hearing criteria that they must the Council of the appli- the course of their the Council- before they to v/hat items they shoul-d and advise consider l-n review. The purpose of this receive aff of the input and be looking at and paying the the ensuing hearing. is to advi s e testimony as 2. The hearing shoul-d be commenced with a staff report to the City Council together with the staff's recorruTienda- tion. 3. The Council should direct any questions they have at that time to the staff. 4. The hearj-ng should be open to permit the applicant to make a presentation to the body hearing the matter. 5. Questions from the body should be directed to the appl icant. 6. The hearing shoul-d be opened to the audience as a whole preferably a s j-gn up l-ist should have been circulated. If a sign up list has been circul-ated ybu then have an indication of t_he number of persons desiring to speak which may be weighed against the amount of time available that evening for the public hearing. The City of ED4btJ D-S utilizes a method of allocating a In.ost attention to during the course of :,, -r-20 Packet Page 153 of 177 slated amount of trme to the hearing and giwing each person who has signed up an equal amount of time to speak. Frequently, per- sons who have signed up waive their opportunity to speak which leaves time to be further all-ocated to those who wish additional time. If the time allocated for the hearing is exhausted the hearing can then be continued to another date if such is necessary. The sign up list also provides a backup tist for the clerk who is having to take the minutes for the name and ad.dress of the speaker. fn addition, it provides an orderly process for the calling of speakers- It also assures that each person is given an opportunity to speak before those who have already spoken are given an additional opportun ity Lo speak . 7. Each person speaking \thether it be the applicant or a member of the audience should be required to come to the podium that is tied into the recording machine and before giving their position should, for tl)e record. state their fuII name and their residence address- At the time afl of the names on the list have been caf l-ed and have either waived the opportunity to speak or have spoken you may then ask if there are any other persons who desire to speak that have not yet had the opporLunity to speak and ruho had not signed on the fj-st- If there are then those persons should be al-l-ocated the sane amount of any time if there is such time remaining, B. !'Ihen all who desire to sPeak have had an opportunity to speak then, in the event there is hearing time remaining. and in the event there are those v/Lro have afready sPoken that have .:) 21 Packet Page 154 of 177 something additional in the way of input then additional time may be alfocated to them. 9. If at the conclusion of the time allocated for the hearing there are still persons desiring tb speak that have additional input and information then the hearing time may either be extended or may be continued to a date cerlain in the future. 10- As photographs, maps, slides' letters, invoices, memorandums, petitions or any other doclxnents of any nature are presented to the council in connection with the hearing each one should be identified at the time it is presented and an exhibit number assigned to it. The clerk should maintain an exhibit nrunber list and ascribe the exhibit number on the face of the particular exhibit and note the date of submission on it' fI. Councilmembers shoufd in every instance first be recognized by the Chairman before asking questions or providing other input. The purpos'e of this is for the chair to specifically recognize the councilmember about to speak by name so that the record accuratefy reflects who is speaking at the time' L2. Each person who speaks a second time or who responds to a question should come to the podium on each occasion and again re-identify themselves by the giving of, their name' :che giving of the address the second tirne is not necessary' 13. An!- questions that any counciLmember has of any member of the audience or of the applicant should be addressed to those person or persons prior to the closing of the hearing- Once the hearing is closed no additional testimony may be taken -) -3-22 Packet Page 155 of 177 and the Council will be l-imited to questions of cl-ari-fication to the staff only. 14. Councilmembers shoul-d avoid whispered conversation between themselves during the course of the hearing. These conversations are semi-intel lig ibl e on the tape recording and may jeopardize the reccrd since there then is obviously evidence or part of the record that cannot be ascertained as to what vras said shoufd the case be on review. Wtren the public has completed their input the applicant or appellant or their designated repre- sentative should be given a brief opportunity for rebuttal-. Upon conclusion of the rebuttal if there are no more questions for any member of the audience or the applicant the hearing sLrould be closed. 15. It should also be noted that proponents or opponents d.o have a righ! of examination of persons who have given testimony at the hearing. Hcwever' these questions shoufd in every instance be directed through. the Chairman of the meeting and not directly to the person whose response is being el.icited. For example, the person wou1d. request that the Chairman ask person X for an answer to a given questior-. The Chairman would direct that person to come to the podium, ider,tify himself and give a resPonse. At the con- clusion of that response any additional- questions from that Person or other persons should be handled in the same manner. That is one question at a time, each question always channel-ed through the Chairman to the Person whose response is being elicited' 15. At the conclusion of the hearing the Councif should - 4-23 Packet Page 156 of 177 commence their defiberations. Obviousfy it is preferable that the deliberations be completed on the night of the hearing. This, however, is not mar-datory and the Council's deliberations may be continued to a d.ate certain in the future. Continuance should. be avoided at alf costs if it can be. Il - During the course of del-iberation and discussion the pros and cons of the project or appeal should be thoroughly and completely discussed particularly as they relate to the criteria to be applied in tLe particular matter- 18. Any motion for actj-on should as fully and compfetely as possible include a statement of concl-usion or factual findings that are forming tbe basis for the motion. For example, Mr. Chairman afier a review of the file and having Lreard the testimony from the hearing and having visited the site or otherwise being famifiar t+ith the particular site I find that the proposed whatever satisfies the criteria or does nct satisfy the criteria for the following reasons (1ist them I, 2, 3, 4, 5, etc.). It would not hurt to actuall-y draft these out in advance of making any motion. At the corlcfusion of this statement c'f findings and conclusions then the person shoufd say "for the f oregc'ing reason(s) I move that the application or appeal be approved., denied or modified in whatever respect it should be so modified." F-ssuming the motion is seconded discussion should then ensue. The chairman nay call upon each meiTlber to state their reasons -for or against the particufar motion. At the conclusion of that the Chairman should. then call for a vote upon the motion. ) 24 Packet Page 157 of 177 19. At the conclusion of the taking of the vote and the announcement of the decision the Chairman should at that t.ime advise the audience on the record what the appropriate appeal pro- cess is. This can be done either by the Chairman himself or by the Chairman directing such an inquiry to the city Attorney or other staff memlf,er. t\r) -5-25 Packet Page 158 of 177 wsslkl.t $/tat/.8e ORDAIN AS bnorlralqcE N6 - .2704 . . .' :: . .' . .i. .:r. .. .t ,.:,. . ..: -... I,AN oRDTNAIIC,! r,o.Fr,.Tr E:,rcITX .oE...EqMoNDs . wAsHrNGTeN. r .':i ,:r.. , Al'{ElIqfNG:rTHE,..I'ROVTSIONS..T:oF,.SEi.TtreX,,,,.ZO.g.O.-,b,Z.O .:,...;;,:.,'., PRQ9-EDURri . 'r aN.o ,tbte,eLrSHrNG AN nrreCtrvE ..EAiB., .,-,., , ,',, ', .- THE CITV FOIi-OWS: '. 'SeCtion 1 . Seetiori Pirblii -Testinioh of the. Edmonds ConDilun.ity r ' De.velopnent' . Code..,rtis Ptiblic ' Tesi:.inonv.person presid ang : -over,:tttre 2O-9O:020,Proceddre,ParagraPh'r'1,9; Tire awe shiill , +ng rshall declare eppl lcarr arid 9r.If,,.tl e. tiear :Pe rson re ES Y'toa ,Ifrae trear dp-cdal . f a staff decisIicatLon fof a i pe.nn]_ ua Is shatr'l ., speak' .f,irst .Fo.I.Iow Lcan speak -'.Thqq, e.r al'l IN terest-r opportunit :aPFI tion of rove e.rma wh s un.i:elaLed .to-,,.rdri:'' tai,ci;-l , of lOn, s . ori the I '.person inay nd ,to .or .:: that :indiwidual or andrvrdr Iowa:dr,':to'be ,.hdztrd f oppo;tuni tyr. to respo ebut IN forma!lqn c 'have .'had.., a.. .not be usdd.r'..,to 'ec ts : aiitrer icant shall be IVCTT presented b1r ,appe-I1ant or . memlf,erThis opportu for rebuttal shall ,pre se.nt new than rssues raase by the appellant and public.ter:a1l . interes.ted .p ersdns have ty to sha1ldeclare the pubtic ..rhearing ,:'cio3ed- The .per.s6n presiding shall then recognize fj-naI st-aff conrments, ifany. and .questions. of rthe Council;. .' , .r t .. An).. '':hearing malr 'Le qont-inued to , obtain informaiion - needgd foi :a' pr;per 'de'ci.sion or for .roth-e.r good. cause.No futlher. notice of '..1166 conlinued trearing shafl . berequired if the hearing is continued to a set date- wss 5116.60 -1- 26 Packet Page 159 of 177 irction, . is lnot. .):: . .... . (5) .davs:iljef:e: he rekiY.,,rrePF.r,oV9.d . This ordinance, being I icat ion tha :' attached' PPROVED: and. shall- take effect five wnicl. ,..is - .::, . Secti n : lvla ch 04 an. NAUGIi A.T:CEST/AUTIiETT:TICAT CLERK, JACQUE INE .G; . PARITET.T'] .APPROVED .AS TO F T HE .EiTY FILED wrrr{.THE qrT PAS'SED BY TTIE :CITY PUBLISHEE: .'. .f4ATCh 2 oE :- BY 1 989 .r1.31; IEFFECTIVE DATE ORDIT1ANCE :.T{O. wss5.11650' 27 Packet Page 160 of 177 IFROM: SeVeral'.Counci.lmi Cijunci:l .,meet.i ng' Mary, 2!, Attached 1 2 3 S nycie r La t4; p Counbi I ING, P.ROCEDiJRES mbers. have the . 'recent d re ii:h a t re apprr'ov ed byroc changes to the , Counci.l our 0n s g e d nce #2704. i.caht' has: I.bu.r:den r f.ublj c Heari:ng .i s questi qn staff for a. deci si oh - : .. time. forlpnoof. cI osed , rebuttal s. the Cduhii I thed RECEIVF,N JUN.1 2 1989 Edmonrts Crtv Cler ( 28 Packet Page 161 of 177 EDMONDS CITY COUNCIL MEETING PROCEDURES Meetino Times 1' Regular public and work meetings of the city council are held every Tuesday from 7:oo p.m. to 1o:oo p.m. in the _Plaza n,leeting Room of the Edrionds Librar!. - - - - - ' 2. Regular Council Committee meetings are held on the second Tuesday al 7:OO p.m. 3 Pubric Hearings are fegurarry herd dudng the first and third ruesday meetings. 4 No public hearing is reqularly scheduled on lhe second and fourth meetings, and therefore no citizen testimonywill be invited at such meetings. Audience ParticiDation Il::111i:j:.".:f,9I91,tI-" jg-"Id? is an opportunity for citizens to address the ciry administration and city councit. IeJns..?fouSnJ up lor.acrton dunng the "Audience" portion of the agenda wilt not be acted upon by the Coun'cil at that flmeDul wlll De scneouleo lor a subsequent date. The Council encourages audience participation. Piease tlmlt parttclpatlonb tnree minutes. .Public Hearino Procedure All comments must be made at the podium after the speaker first gives his or her name and address so that comments and speaker identification become part of lhe taped rebord. The Mayor may indicate the amount of time available for each hearing. So. that all persons shall have an opportunity to speak, the Mayor may limit the amount of time permitted each speaker until all persons have had an opportunity to speak. Further testimony from those who have spoken will be taken in the remaining time. The public hearing will be conlinued to another date to take additional testimony when the existing available time is not sufficient. Public Hearino Presentation Suggested presentation model for precise, well organized proposals. 1. POINT What is the idea you wish to present? Begin with an "l statement" outlining your idea, such as, "l am here to (supporVoppose)...,, 2. REASON Why you are making this point. This is an important step so the listener does not make _ assumptions about your motives. 3. EXAf\iIPLE Bnef and relevant example to clarify and make your point concrete, 4. SU[,4]\IARY What condition will be changed or improved if your point is adopted? 5. ACTION (lf appropriate, depending on the situation) What needs to be done and who will do it. All Council meetings end promptly at 10:0C o.m. unless the Council votes to extend the meeting. c:WordataVneetproc 29 Packet Page 162 of 177 Ci t y Co u n c i l M e e t i n g Ti m e s Th e R e n t o n Ci t y Co u n c i l we l c o m e s yo u r pa r t i c i p a t i o n in th c pr o c e s s of lo c a l go v e m m e n t . Co u n c i l m e e t i n g s ar e he l d th e fi r s t fo u r M o n d a y s of e a c h mo n t h at 7: 3 0 p. m . in t h e Co u n c i l Ch a m b e n of t h e Re n t o n Mu n i c i p a l Bu i l d i n g . (F o r th e fi r s t f e w mo n t h s of 19 9 4 , Ci t y C o u n c i l me e t i n g s wi l l be he l d i n th e Mu n i c i p a l Co u r t C h a m b e n du e to r e m o d e l i n g of t h e C i t y Ha l l C o u n c i l Ch a m b e n . ) Co m m i t t e e o f t h e Wh o l e me e t i n g s (w o r k se s s i o n s ) pr e c e d e th e Co u n c i l me e t i n g at 6: 3 0 p. m . Co u n c i l A g e n d a s Co u n c i l me e t i n g ag e n d a s ar e av a i l a b l e t o th e pu b l i c fr o m th e Ci t y C l e r k ' s of f i c e af t e r 3: 0 0 p. m , on th e Th u n d a y pr e c e d i n g th e Mo n d a y me e t i n g . Co p i e s ar e al s o av a i l a b l e at th e Co u n c i l me e t i n g . An y ci t i z e n ma y pr e s e n t a le t t e r to th e Ci t y C l e r k fo r pr e s e n t a t i o n to th e Co u n c i l , b u t to be li s t e d on th e pr i n t e d ag e n d a , th e l e t t e r mu s t b e re c e i v e d by th e Ci t y Cl e r k pr i o r to no o n on th e Th u r s d a y pr e c e d i n g th e Mo n d a y me e t i n g . Au d i e n ce Pa r t i c i p a t i o n Au d i e n c e pa r t i c i p a t i o n is en c o u r a g e d at al l Co u n c i l me e t i n g s an d a t th e wo r k se s s i o n s wh i c h pr e c e d e th e Co u n c i l m e e t i n g s . Th e r e ar e tw o o p p o r t u n i t i e s du r i n g th e re g u l a r Co u n c i l m e e t i n g s (i d e n t i f i e d as "A u d i e n c e C o m m e n t " o n th e ag e n d a ) fo r ci t i z e n s to ad d r e s s th e Co u n c i l on an y su b j e c t ma t t e r . Co m - me n t s ar e li m i t e d to fi v e mi n u t e s pe r sp e a k e r . Th e fi r s t au d i e n c e co m m e n t is li m i t e d in du r a t i o n to 30 mi n u t e s . Du r i n g t h e fi n t au d i e n c e co m m e n t pe r i o d , ci t i z e n s ma y rc q u e s t Co u n c i l to su s p e n d th e re g u l a r or d e r of bu s i n e s s a n d a d v a n c e to an y it e m , su c h as a pe n d i n g co m m i t t e e re p o r t or ag e n d a if e m , wh l c h ma y no t ot h e r w i s e be pr e s e n t e d un t i l mu c h la t e r in t h e m e e t i n g . Su g g e s t i o ns fo r Sp ea k e r s 1. Wh e n yo u ar e re c o g n i z e d by th e Pr e s i d i n g Of T r c e r , pl e a s e wa l k to th e po d i u m an d s t a t e yo u r na m e an d a d d r e s s fo r th e re c o r d , sp e l l i n g yo u r la s t na m e 2. Pl e a s e li m i t yo u r re m a r k s to no m o r e th a n fi v e mi n u t e s 3. If so m e o n e el s e ha s ma d e th e sa m e po i n t s , si m p l y in d i c a t e yo u r su p p o r t or di s a g r e e m e n t . 4. In d i c a t e if y o u wa n t to b€ no t j f i e d of an y fu t u r e me e t i n g s re g a r d i n g a sp e c i f i c su b j e c t . Pu bl i c He a ri n g / M e et i n g Pr o c e d ure Pu b l i c he a r i n g s an d pu b l i c me e t i n g s ar e sc h e d u l e d at the beginning of the re g u l a r Co u n c i l me e t i n g . F o l l o w i n g a br i e f presentation by staff, audience co m m e n t wi l l be in v i t e d , Co m m e n t s wi l l be limited to five minutes per pe r s o n . Th e fo l l o w i n g su g g e s t i o n s wi l l as s i s t you in presenting precise, weLl- or g a n i z e d co m m e n t s : PU R P O S E : Wh a t is th e id e a yo u wi s h to present? Begin with an "I" statement ou t l i n i n g yo u r id e a , s u c h as "I am he r e to (support/oppose) . . ." RE A S O N : Wh y ar e yo u ma k i n g t h i s po i n t ? This is an important step so the li s t e n e r do e s no t mi s u n d e r s t a n d yo u r mo t i v e s . EX A M P L E A br i e f an d re l e v a n t ex a m p l e will clarify and make your point Wh a t c o n d i t i o n wi l l be ch a n g e d or improved if your point is SU M M A R Y ad o p t e d ? AC T I O N : (l f a p p r o p r i a t e , de p e n d i n g o n th e situation.) What needs to be done an d wh o wi l l do it ? Ex e c u t i v e Se s s i o n Th i s is a cl o s e d po r t i o n of th e me e t i n g fo r discussion of confidential Iegal ma t t e r s , pe r s o n n e l ma t t e n , Ia b o r ne g o t i a t i o n s , and,/or property transaction sa l e s , Th e s e ar e th e on l y is s u e s wh i c h ma y be discussed in executive session Co u n c i l Mi n u t e s Mi n u t e s of C o u n c i l me e t i n g s a r e av a i l a b l e in the City Clerk's office on Friday fo l l o w i n g th e me e t i n g . Fo r a no m i n a l fe e to cover postage, copies ofthe we e k l y m i n u t e s an d a g e n d a wi l l be ma i l e d to your home or business upon CI T Y OF RE N T O N MI S S I O N STATEMENT Th e Ci t y of Re n t o n , in pa r t n e r s h i p wi t h residents, business, and go v e r n m e n t , is d e d i c a t e d to : r Pr o v i d i n g a he a l t h y at m o s p h e r e i n which to live and raise families, r En c o u r a g i n g re s p o n s i b l e gr o w t h an d economic yitality, r Cr e a t i n g a po s i t i v c wo r k en v i r o n m e n t : Re s u l t i n g i n a qu a l i t y co m m u n i t y wh e r e people choose to Iive, work, an d pl a y . 30 Pa c k e t Pa g e 16 3 of 17 7 ISSAQUAH CITY COUNCIL City Hall South, 135 E. Sunsel Way, lssaquah, WA gBO27-1907 AGENDA February 22, 1994 (Live Broadcast at 7:30 p.m.) 1 b CALL TO ORDER - 7:30 PMa Pledge of Allegianceb. lnvocation c. lnlroduction of New Employee (in City Hall Soulh Council Chambers) J 4 2. COMMITTEE REPORTS MAYOR'S REPORT AUDIENCE COMMENTS (See reverse for procedures) Note; The Mayor may interrupt cilizen comments that continue too long, relale negatively lo olher individuals, or are otherwise inappropriale. CONSENT AGENDA NEW BUSINESSa AB #3629--Authorization to Submit One Grant Application to the Puget Sound Regional Council for lSTEtuEnhancement Funding (Rainier Blvd. S. Non-Motorized Corridor lmprovemenls) b. AB #3630--1994 Computer Acquisilionc. AB #3631--Mimi Robinson Arnold Trust--Easement Relocationd. AB #3632--Appointments/Reappointments lo City Boards and Commissions 8 EXECUTIVE SESSION ADJOURNMENT THE COUNCIL MAY ADD AND TAKE ACTON Ol't OTHER \TEMS NOT USTED ON TH\S AGENDA American Disabilities Acl (ADA) Accommodations provided Upon Request 5 c. d. e- llems lisled below have been distributed lo Councilmembers in advance for study and will be enacted by one motion- lf separate discussion is desired on an item, lhat item may be removed lrom the Consent Agenda and placed on the Regular Agenda at the requesl of a Councilmember.a Minules of the 2-7 -94 Regrlar Council Meetingb. Approval of Warrants 1 ) 2-22-9 4 2) January 1994 Treasurer's Report AB #3622-New City Telecommunications System--Refer lo Finance & Personnel CommitteeAB #3623-Contributions to Municipal Arts Fund--Refer to Finance & Personnel CommitteeAB #3624-Ordinance Authorizing lnterfund Loans to Capital lmprovement Fund--Refer to Finance & Personnel Commiltee AB #3625--Ordinance lncreasing Amount and Extending Due Date on an lnterfund Loan-Refer to Finance & personnel Commiflee AB #3626--Eco center Project Financing--Refer to Finance & personnel committeeAB #3627--Utility Rate Review--Refer to Utitities Commiltee OLD BUSINESSa AB #351O*Ordinance Regarding Proposed Fee Changes for Public Works Department Servicesb- AB #3609--commute Trip Reduction Acl lnterlocal and 'mplementation Agreementsc. AB #3628-Ordinance Regarding Street Vacations (ptat of l-90 Corporale Center) s h 7 I 31 Packet Page 164 of 177 .1J ISSAQUAII GUNDELNNES F@R PUBLNE PARTNCIPATION Allow the public to address the City Council on subjects lhal are not scheduled for a Public Hearing at that particular Queslions/concerns will receive a written resDonse within When recognized, use lhe podium State your: Narne Address Relationship to city (resident, property owner, business owner, etc.) Please limit your commenls to 3 MINUTES Submit written comments lo the City Clerk AUDIENCE COMMENTS PURPOSE: PR ED P T two weeks meet This ng. s not a queslion/answer session. Allow the public to provide inpuulestimony to the City Council on a particular subject scheduled for Public Hearing. This is not a question/answer session. The Council will consider all testimony afler the public hearing is closed. Sign up on the mlored sheels in the lobby When recognized, use the podium Stale your: Narne Address Relationship to city (resident, property owner, business owner, etc.) PI.JRPOSE: Please limit y our comments to 5 MINUTES PUBLIC HEARINGS PROCEDURLFOR PARTICI PATION Submit written comments to the City Clerk When an appeal or other malter involving specific parties is heard by the Council, the Chair will announce whether public participation is available and explain the procedure. OTHER 32 Packet Page 165 of 177 CITY OFc FFrex3ry1_ FIY 33530 rsr wAy souTH (206) 661-4OOO FEDERAL WAY, WA 98003-62'IO AGENDA FEDERAL WAY CITY COI]NCIL Regular Meeting Council Chambers - City Halt March 1,1994 - 7:00 P.M. ***** tr. m IV V. I CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATION SPIMT Award for Month of March x< r<CITIZEN COMMENT (3 minute limif ps1 person) CONSENT AGENDA Voucher/March 1, 1994 Minutes/February 15, 1994 AccepVFile January 1994 Financial Report Resolution/Salmolux Change of Use Minor Code Revision & Priority Ranking Arts Commission Appointments VI INTRODUCTION ORDINANCE Council BiIl #87/Introduction Ordinance/Temporary Use Permit AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAI WAY, WASHINGTON, AMENDING TTIE FEDERAL WAY ZONING CODE, ORDINANCE 90-43, BY AMENDING TTIE TEMPORARY USE SECTION 22- 546,W AL, BY AMENDING THE DEFINTNON OF 'TEMPORARY USE', ; BY DELINEATING SEPARATE DECISIONAL PROCESSES FOR CLASS I ...,, AND CLASS II TEMPORARY USES AND BY EXTENDING TIIETERM OF.] a. b. c. d. e. f. MENDS ORDINANCE 90-43)TEMPORARY USES. 33 Packet Page 166 of 177 VII CITY MANAGER REPORT Regional Perspectives CITY COUNCIL REPORTS E)GCUTIVE SESSION Properry Acquisition/Pursuant to Rcw 42.30. 1 10(b) ADJOURNMENT IX VIII X -- PI EASE C OMPI FTF PINK SLIP & PRESENT TO DEPUry CIry CLERK PRIOR TO SPEAKING. Citizens may address the City Council at this time. When recognized by the Mayor, please come fonvard to the podium and state your name and add ress for the records PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. Citizens may comment on individual agenda items at times during any regularly scheduled City Council meeting, prior to Council discussions. These i:ems include, but are not limited to, Ordinances, Resolutions and Cou;tcil Business issues. These comment times are in add ition to the Citizen Comment at the beginning of each regularly scheduled meeting. :.,,:: ..i :"ii 34 Packet Page 167 of 177 0020.110. o02 JEH/ crd 03/24/e2 rev. 03/26/92 rev. 04 / oa 192 Speaker ' s Time L jmtt ORDINANCE NO. 1679 AN ORDTI'IANCE OF THE CITY OF REDMOND ,WASHTNGTON, RELATTNG TO THE CITY COIJNCIL'SRULES OF pRocEDIJRE, A-I{ENDING CERTAIN SUBSECTIONS OF SECTION 2.04.07O OF THE REDMOND MUNTCIPAL CODE IN ORDER TO ESTABLTSE A TIMELIMIT PER SPEAKER FOR AUDIENCE PARTICTPATION, ADDTNG NEW SUBSECTIONS 2.04.255 (C) AND (D) TO ESTABLISH THE NUMBER OF SPEAKERS AND THE TIMELIMIT FOR SPEAKERS IN QUASI JUDICIAL MATTERS, AND A]'{ENDTNG SUBSECTION 2 . 04 .260 (7) TO CIIANGETHE TTME LIMITS FOR SPEAKERS REQUESTING ADDTTIONAI PUBLTC HEARINGS. I.IHEREAS, the Councj.L desires to formalize certain rules of procedure relating to the number of speakers and the tirne l-irnit on speakers in order to insure that public input at Counci,l roeetings is received j-n an orderly and efficient manner, now, therefore, THE CITY COTINCIL OF THE CITY OF REDMOND, WASHTNGTON, HEREBY ORDAINS AS FOLLOWS: Section l-Audience Particioation.Subs ect ion 2.O4.07O (c) of the Rednond Municipal Code is hereby amended to read as follows: (c)Audience Participation. Items fromthe audience, linited to a rnaxinumof four mi-nutes per speaker, will bereceived during the ureeting at theappropriate place on the agenda toencourage citizen input andparticipation in council meetings. JEHl6822. l0/0020. r lm2 -1- REDI.4OND 35 Packet Page 168 of 177 Citizens rneeting, Counc i I . fidyr at cont inue end of addres s the to the the Section 2. order of Business. Subsection 2.04.07o (d) (1) of the Rednond Hunicipal Code is hereby amended to read as foll-ows: ( 1) Items f roxn Audience ( a :naxirnum of four ninutes per speaker); section 3 subsection 2.04-07o (d) (3) (A) (i) of the Red.mond I'tunicipal code is hereby amended to read as f o1f ows: (i)Hearing (a naximumof four minutes per speaker, provided, that the Council may, in its discretion, al-Iow additional tirne where the complexitY of issues involved requires nore time in order to give the speaker a reasonable opportunity to be heard on the matter ) , section 4. ouasi-Judicial, Matters. New subsections 2.04.255 (c) and (D) are hereby added to the Redmond Municipal to read as foLlows: code c JEH16812. rO/m20- I1ffi2 0rdi nance No. 1679 whenever a quasi-judicial matter pending before the city council has been the subject of a pubtic hearing before thre Hearing Examiner or Planning Commission, the Council shall- al"low only each side (proponents and opponents) to speak for a maxirnum of ten minutes each. No new evidence may be presented by either speaker, but testimony sha1l be Lirnited to argument based upon the Hearingt Examiner's or Planning Commission' s -2- REDI4OND 36 Packet Page 169 of 177 D record. A11 quasi-judiciat iterns shal-Ibe noted on the agenda as being quasj_-judicial and a statement shall- appear onthe agenda indicating that each side mayspeak for a rnaxinum of ten ninutes each. Whenever the Council holds a publichearinq on a quasi-judicial natter,whether an initiaf hearing or anadditional hearing pursuant to Section2.O4.260, each speaker testifying beforethe Council shall be allowed to speak fora naximum of four ninutes, provided, thatthe Council may, in its discretion, allowadditional tine r+here the complexity ofissues invol-ved requires more tine inorder to give the speaker a reasonableopportunity to be heard on the matter, section 5 Requests for Additionaf PubIic Hearinqs 2.O4.260(L) of the Redmond Municipal Code is hereby read as follows: (1)A representative of proponents and arepresentative of opponents of areconnendation or decision of a hearingauthority may speak at a regular meetingfor no more than four minutes each,provided, that the Council rnay, in itsdiscretion, a11ow additional time wherethe complexity of the issues involvedrequires rnore time in order to give thespeaker a reasonable opportunity to beheard on the matter. section 6-Severabilitv. ff any section, sentence, cl-ause or phrase of this ordinance should be hefd to be invafid or unconstitutiona I by a court of competent jurisdiction, such invalidity or unconst itutiona li.ty shall not affect the validity or constitutiona I ity of any other section, sentence, clause or phrase of this ordinance. Subsect ion amended to t 1t6872.totcd2o.ttffz Ord'inance No. .1679 -3- RMMOND 37 Packet Page 170 of 177 section 7. Effective Date. This ordinance, being an administrative action, is not subject to referendum and shall take effect five (5) days after this ordinance or a sunmary thereof consisting of the title is pubtished. c OF REDMOND o ROS IE IVES ATTEST/AUTHENTICATED : ,4 n4/2'-,<1,oe'-crtv cr.nnx,' DoRrs scrIArBI-E APPROVED AS TO FORI'!: CITY AOFFTCEF THE ORNEY : B v FILED WITH THE CTTY CL PASSED BY THE CITY COUNCIL: SIGNED BY THE MAYOR: PUBLISHED: EFFECTIVE DATE: oRDINANCE NO. 1619 04-01-92 a4-07 -92 04-14-92 04-12-92 and 04- 19-92 (Rev i sed Ti t1e ) 01-17 -92 JEH16822. l0/0020.1 lm2 -4- Rml4ct'lD 38 Packet Page 171 of 177 WM 5 r Open Public Meetings Act, Purpose of the Act-It is the intent of the open Meetings Act that actions and deliberations of public agencies, including cities and towns, be conducted openly. The act is codifred in Ch. 42.80 RCW. General Principles Leavenworth March 1994 Meetings must be open and public and all persons must be allowed to attend except as provided in the Open Meetings Act- 1 .) b c a b Ordinances, resolutions, rules, regulations, orders and directives adopted at public meetings or else they are invalid. must be The aet applies to al1 multi-member governing bodies of state and local agencies and their subagencies, w-hich of course includes city and town councils. Subagency means a board or commission which is created pursuant to local legislation. This wouid include planning commission, board of adjustment,civil service commission, and any other formaily established board or comrnission of the city. Governing body-This includes a subeommittee of the city council or other governing body but only if the committee is acting on behalf of the governing body, eonducting hearings, or taking testimony or public comment. 4. Definitions Meeting means meetings at which actibn is taken. Action means the transaction ofthe official business ofthe city or town by the governing body including public testimony, deliberations, diseussions, considerations, and final action. Final action means a collective position br negative decision, or al actual vote by a mqjority of the members of the governing body on a motion, proposal, resolution or ordinance. Regular Meeting-A recurring meeting held according to a scheduie fixed by ordinance or other rule. A vote by a secret ballot at any meeting that is required to be open to the public is also declared null and void. RCW 42.30.060(2). No special notice of a regular meeting under the Open Meetings Act but later statutory enactments require governing bodies to establish proeedure for notifying the public of all meeting agendas. This may be done by posting, publication, or other process as determined by the city. b c a Municipal Research & Services Center r 1 39 Packet Page 172 of 177 WMCA Leavenworth March 1994 special Meetings-Any meeting other than a regular meeting. This includes work sessions, study sessions, retreats, regardless of the term used to designate the meeting- Emergencies-There is an exception for emergency meetings notice requirements. situations from the special Place of Meetings-The meeting does not have to be held within the corporate limits of the city or town under the Open Meetings Act. a- until 1993' all meetings ol third class city councils and town councils had to be within the city. Now meetings may be held where designated by the city or town council- However, any final action on a. ordina'ce or resolution must be taken at a meeting which is being held within the corporate iimits of the city or town. Attendance at meetings may not be conditioned upon registration or other similar requirements. However, unruly or disorderly per'ons may be expelled from a council meeting. a- Tape recorders and video carneras probabty cannot be prohibited if they are not disrupting the meeting. Adl'ournments/Continuances-Any meeting may be adourned or continued to a specifred time or place. The clerk may adiourn the neeting to a time or place, if no members are present, by posting a copy ofthe notice on or near the door where the meeting was to be held. The special meeting notice requirements must then be followed for the adjourned meeting. 6 a- May include more than one topic so long as proper notice is given. b. May be called by the presiding ofrrcer (mayor for the counc ) or a majority ofthe members of Lhe body. c. Notice-Must be announced by written notice to all members of the governing body and members of the news media who have filed written requestl for "u.i,notice- Notice must be delivered personally or by mail twenty-fours in advance of the special meeting and must specify the time and place of the meeting and the business to be transacted. d 7 8 o 10. a b c. An adjourned regular meeting continues to be a regular meeting for all purposes. lf a regular meeting falls on a holiday, the regular meeting is to be held on the next business day. Election day is not a forma_l state holiday. 2 I Municipal Research & Services Center 40 Packet Page 173 of 177 ITMCA Leavenqzorth March 1994 11 t2. Executive Sessions-The public may be excluded from exeeutive sessions. mayor and the council have an automatic right to attend executive sessions need not be taken of executive sessions. Only the Minutes Exeeutive sessions may be held for the following reasons (this list contains the most common reasons a city or town would hold an executive session): (1)Consider the selection of a site or acquisition of real estate if public knowledge would cause a likelihood of increased price; (2)Consider the minimum price at which real estate will be offered for sale or lease if public knowledge would cause a likelihood of decreased price; (3) Review negotiations on the performance of publicly bid contracts if public knowledge regarding sueh consideration would cause a likelihood ol increased cost; (4) Receive or evaluate complaints or charges brought against a public officer or employee. However, upon request ofthe officer or employee, a public hearing or meeting open to the public shall be conducted upon the complaint or charge (5) Evaluate the qualifications of an applicant for public employment (including eity manager) or to review the performance of a public employee. Ilowever, discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public. Also, finai actionon hiring, setting salar;r of arr individual employee or class of employees, or discharging or disciplining an employee must be taken at a meeting open to the public; (6) Evaluate the qualification of a candidate for appointment to electiveoffice. Ilowever, the interview of the candidate and final action appointing a candidate must be in a meeting open to the public; (7) Discuss with legal counsel matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency is likely to become a party if public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Before convening in executive session, the presiding officer must publicly announce the purpose for axcluding the public and the time when the executive session $rill be concluded. It may be srtended to a later time by announcement. -$unicipal Research & Services Center r 3 41 Packet Page 174 of 177 WMCA L.eavenworth March 1994 I4 t5 Actions Not Subject to Open Meetings Act a' collective bargaining sessions with employee organizations, including contractnegotiations, grievance meetings and discussions relating to the inteftretation of a labor agreementl and the portion of a meeting durin! which trr. go.,"".riig body is planning or adopting the strategr to be taken by the city a"""i.rg ih"course of a collective bargaining, professional negotiation, or g.i"..urrJ" o"mediation proceeding, o" ".oi"*i.rg ihe proposals -.d. i., the nelotiations orproceedings while in progress. b' The portion of a meeting of a quasi-judicial body which relates to a quasi-judicial matter between named parties as distinguished from a matter havinggeneral affect on the public or on a class or group. c. The proeeedings concerned with the formal issuance or denial of a licensepermit, or certificate to engage in a business, occupation or profession- Minutes of all regular and special meetings must be kept, promptly recorded, and open to public inspection. No minutes are required to be kept for executive sessions. Penalties or Remedies Ordinances,. rules, resolutions, regulations, or orders which are adopted inviolation of the act are invalid. A mglnber of a governing body who knowingly partieipates in violating the act is subject a $100 civil penalby. A, person who prevails against the agency in an aetion to enforce the Open Meetings Act is to be awarded all costs including reasonable attorneys fees. However, if the aetion is frivolous, then the court may awar.d to the agency reasonable expenses and attorney fees. A person may sue for a mandamus or injunctive action to stop or prevent violations- a b e d 4 I Municipal Research & Services Center 42 Packet Page 175 of 177 ORDER OF HANDLING APPEAL HEARINGS: All land use related appeal heanngs are as follows 1. Statf report 2. Applicant 3. Appeltant SEPA APPEALS 1. Staff report 2. Appeltant 3. Applicant manusl\appeals 43 Packet Page 176 of 177 Packet Page 177 of 177