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10/26/1993 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES OCTOBER 26, 1993 THESE MINUTES WERE APPROVED BY CITY COUNCIL ON NOVEMBER 1, 1993 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura Hall, Mayor Dave Earling, Council President William J. Kasper, Councilmember Steve Dwyer, Councilmember Michael Hall, Councilmember Jeff Palmer, Councilmember Tom Petruzzi, Councilmember Chris Hewett, Student Representative ABSENT John Nordquist, Councilmember STAFF Art Housler, Admin Sry Director Paul Mar, Community Service Director Rob Chave, Planning Manager Brent Hunter, Personnel Manager Bob Alberts, City Engineer Dan Prinz, Police Chief Cliff Edwards, Cemetery Sexton Arvilla Ohlde, Park & Rec Manager Rhonda March, City Clerk MaryAnn Paige, Recorder Mayor Hall announced to the audience that Agenda Item 3, the report regarding transportation issues and funding for the multimodal project, does not deal directly with the slowing of trains, a topic on which there has been a healthy campaign among citizens. The meeting that they might want to attend to address this issue is next week. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE THE AGENDA. MOTION CARRIED. CONSENT AGENDA Item B and Item E were removed from the Consent Agenda. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: (A) ROLL CALL �.•''y;i (C) REPORT ON BIDS OPENED OCTOBER 18, 1993 FOR PURCHASE OF A POLICE KAWASAKI MOTORCYCLE AND AWARD OF BID TO KENT KAWASAKI, INC. ($8,223.20) U� (D) APPROVAL OF LABOR AGREEMENT WITH INTERNATIONAL ASSOCIATION OF b�C FIREFIGHTERS. J(F) REPORT ON PROPOSALS SUBMITTED FOR THE SEDIMENT MONITORING PLAN AND AWARD OF CONTRACT TO NORTH CREEK ANALYTICAL ($7,033). ti APPROVAL OF MINUTES OF OCTOBER 19, 1993 �LL Council President rling noted wcorrections J- InadditonNatalieShippen, whosspokeatthat meetingehas yrequested es that two questions she specifically asked be included in the minutes 1) What is �'� the projected volume of vehicular traffic generated by eight daily ferries? and 2) What will be the car -carrying capacity of jumbo ferries built in the 21st Century? COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE ITEM (B) of the Consent Agenda THE MINUTES OF OCTOBER 19, 1993 WITH THE NOTED CORRECTIONS. MOTION CARRIED. AUTHORIZATION FOR MAYOR TO EXECUTE INTERLOCAL AGREEMENT FOR COMMUTE TRIP REDUCTION PLANNING AND IMPLEMENTATION Q� Council President Earling requested a brief update on what the City is doing regarding the Commute Trip Reduction Policy. City Engineer Bob Alberts stated that the Trip Commute Policy for Stevens Hospital is completed. Personnel Manager Brent Hunter, who is in charge of the Commute Trip Policy for the City, stated that he will be attending training on November 4 and 5 and will report to Council after that time. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE ITEM (E) on the Consent Agenda. MOTION CARRIED. UPDATE BY CONSULTANT BRUCE AGNEW AND COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT ,Bruce Agnew reported on his recent trip to Washington D.C. He stated that we nju �,u have secured nearly one million dollars in federal ISTEA funds and are trying &n�^'� to obtain an additional $350,000 to $500,000 to complete funding for the C preliminary engineering on the multimodal facility. He is working with Representative Maria Cantwell to try to find an authorizing vehicle for the additional funds. One option is through the National Highway System (NHS). We are eligible for funding through that agency because State Route 104 will be adopted by NHS. The City will apply for $350,000 funding when congress takes up the NHS in December of this year. He also reviewed his meetings with USDOT personnel and the issues that we can pursue through that agency. Bruce Agnew reviewed the status of the proposed Amtrak service to Vancouver. The target date for this service is October 1994, if funding can be found. r�,,�vhl' Amtrak is currently decreasing some of their services because of a reduction in their funds. He stated that calling this proposed service a "High Speed" rail corridor is a bit of a misnomer, as there will only be one train a day, starting next October, and it will stop in Edmonds. If additional funding is obtained, there could be a possibility of more daily trains at some time in the future. Any increase in speed would have to be approved by the Washington State Utilities and Transportation Commission, after a public hearing. He understands there has been some concerns raised by citizens, in particular about fences being constructed to shield neighborhoods from this Pacific Corridor. The Washington State DOT proposal at this time is for track improvements and grade separation at the multimodal facility, signalization, and other safety improvements at the train station. There are no State plans or funding to separate the track from adjacent properties along the waterfront, nor is there a federal requirement to build these kinds of fences. He noted that the trains will still be pulled by a diesel locomotive which will keep them from going too fast. Councilmember Palmer asked if the Portland to Vancouver train will become a reality with or without the City's multimodal project. Bruce Agnew replied that yes, it would, and that by having the train stop in Edmonds will result in a slower moving train through the City. Council President Earling questioned the availability of Federal Ferry Boat Construction funds. Bruce Agnew replied that this is a new program, starting in 1992 and that in 1994 it was funded at 21 million dollars. We are in APPROVED MINUTES Page 2 October 26, 1993 R i competition with the Alaska Marine Highway System and some New York ferries for the available money. He noted that the Mosquito Fleet has received language in the appropriations bill giving them priority of about $750,000 in funding. Community Services Director Paul Mar reviewed packet information on the status of the multimodal activities during the month of October. Councilmember Kasper questioned if Council would be involved in the selection of the Preliminary Engineering Services contract. Paul Mar replied that Council would not be directly involved, but prior to final selection of a consultant, Staff will inform the Council of activities and their decision. Mayor Hall asked Paul Mar to report on the neighborhood meeting held on Thursday, October 21, regarding the proposed new passenger rail service through Edmonds. He stated that it was a very high energy meeting and about 50 people attended, including Representatives Shin and Wood. There were a lot -of issues discussed, some specific to the state wide passenger rail program, some relative to rail traffic in general, and on the impacts to Edmonds and to adjacent neighborhoods. A couple of things that were made clear to the citizens that night were: 1) that the final decision on the speed limits is in the hands of the State, and 2) that the DOT has made presentations to all jurisdictions up and down the corridor from Seattle'to Vancouver, asking for support -of the cities along the corridor. The issue of City support for the DOT proposal is on the agenda for next Monday night. ANNUAL REPORT FROM CEMETERY BOARD L� Dorothy Williamson, the Cemetery Board Chair gave the report. She introduced fi j�( an open house in July consisting of historic tours and sales, and the new storage building completed in 1993 to hold equipment needed for grounds equipment and burial services. They are currently in a sales program to sell grave markers and are offering this service at the time of burial. Their budget for 1994 is ready.for review. She noted that 10 percent of all revenue from their plot sales, burial services, and marker sales goes into an endowment fund which currently has about $250,000. In order to maintain their present operation and keep the cemetery in a first class condition, it is the Board's recommendation to the Mayor and Council that they keep their present Sexton, Cliff Edwards, in a full time position. Dorothy Williamson noted that last week they had 28 volunteers cleaning the head stones. Debbie Johnson presented the Mayor Councilmembers with a new cemetery brochure, , which she had designed and printed. Mayor Hall thanked Dorothy Williamson and the board for the presentation. Mayor Hall stated that the City had recently gone to the Board because they had some concerns about funding, and had an excellent exchange. Councilmember Palmer asked if the Cemetery Board was taking any extra precautions for Halloween on October 31. Cliff Edwards replied that the cemetery will be locked at dusk and that he will check the cemetery again around 11 p.m. Also, there is a neighbor who usually keeps him informed of any unwanted activity at the cemetery. APPROVED MINUTES Page 3 October 26, 1993 ANNUAL REPORT FROM LIBRARY BOARD The Library Board presentation was given by Board member Peggy Olson. Also present were Board member Mary Wilcoxon and Librarian Kathy Turner. The C Board is requesting $1,500 to clean banners in the library, $1,000 for two bookcarts and $500 for vertical file painting. The main concern is to clean the banners, as they have been in place for about ten years. Councilmember Kasper questioned replacing the library carpet, noting that the upstairs meeting room has had two new carpets over the years. Kathy Turner stated that they would like to make use of the same carpet as is used in the upstairs meeting rooms. She stated that the estimate of $60,000 to replace the Library carpet is a very rough estimate. New carpeting would only go through the aisles, they do not plan to move all the bookshelves. Councilmember Dwyer stated that it was too bad that the majority of people who had been at the meeting tonight left after the Multimodal portion of the Agenda, as they missed an excellent opportunity to see volunterism in our community. He feels Edmonds is really very special and appreciates all the work of the volunteers. AUTHORIZATION TO FILL VACANT SENIOR HOSPITAL SECURITY OFFICER POSITION G Personnel Manager Brent Hunter reviewed the staff report. The City has a contract with the hospital to provide this service. He has a good indication that there will be a promotion from within, so this request is basically to replace that person who will be promoted, which will be at the NE6 level. The Police Department presented several options, but staff feels the best option is to fill the position with a entry level employee. Police Chief Prinz stated that the sooner we can fill this position the better off we will be, so that the City does not have to send the higher paid City officers to fill in at the hospital. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE STAFF TO FILL THE VACANT SENIOR HOSPITAL SECURITY OFFICER POSITION. MOTION CARRIED. AUTHORIZATION TO FILL VACANT PLANNING SECRETARY POSITION (JOB SHARE) '\i.AJ-lPersonnel Manager Brent Hunter reviewed the staff report. The Planning Department provided several options in regard to filling this position, but Ll� staff feels the best option is to continue the position on a job share basis. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO AUTHORIZE STAFF TO FILL THE VACANT PLANNING SECRETARY POSITION (JOB SHARE). MOTION CARRIED. REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED SEPTEMBER 30, 1993 Administration Service Director Art Housler stated that.revenues are $260,000 above target as of September 30, and only 2 categories of revenue are below 1�7 � 75% of budget; the street and curb permits are at 71%, and licenses and permits are at 72%. All other revenues are over 75% of the budget. Seventy-five percent is the standard of what revenues should be, since three -fourths of the year is over. On expenditures we are about $350,00 underspent. There will be some increases because of the Sno-Isle contract to be paid, and a few other contracts to be paid at the end of the year. He stated that we do not expect a budget problem at year end, that we will meet target on the revenue side, and be well inside the expenditure budget. APPROVED MINUTES Page 4 October 26, 1993 Councilmember Petruzzi wished to clarify revenue and expenditures projections. Art Housler confirmed that expenditures.should be within budget. Councilmember Petruzzi asked for confirmation that the new budget comparisons will be as requested. Art Housler confirmed they would be. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Council President Earling stated that last month when he was at a Transportation Conference in Washington D.C. they lobbied for one and a half million dollars to implement an arterial HOV lane in the County and is happy to report that the one and'one half million dollars was granted and the program will be implemented. In regard to RTA, they are continuing to pursue a ridership study for commuter rail, and the study will be funded in the amount of 2 or 3 thousand dollars. They are dealing with METRO and feel that they will have accurate ridership numbers for the study. Councilmember Hall reported on the Health District. It appears that the County is in favor of retaining the Health District through 1994. Councilmember Palmer reported on the Cultural Arts & Convention District. They are waiting for information from the Edmonds School District and Community College as to the specific locations at their facilities. Councilmember"Kasper reported no activities on,the Disability Board. Councilmember Petruzzi reported there were no Visitor Bureau meetings. He distributed information to Councilmembers for their review, and briefly went over his report on such items as advertising strategies, the Edmonds Visitor Guide, and an Edmonds in Bloom promotion. MAYOR Mayor Hall stated there is an Everett Navy Home Port update in the Council packets. Mayor Hall reported the City had received a thank you letter from the Evergreen Council of Boy Scouts for their use of Pine Ridge Park this past summer. Mayor Hall referred to the memo from Chuck Day regarding cancellation of the warrant run, and stated they are now back up to speed. Mayor Hall reminded Councilmembers that the next Council meeting will be held on Monday, November 1, 1993. COUNCIL `Council President Dave Earling discussed the budget meeting scheduled for Saturday, November 13. It was decided to cancel this meeting because of the cX November 11 Veteran's Day holiday, and to reschedule it for Wednesday evening, November 10 at 7 p.m. Rhonda March will make room reservations. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXCUSE THE ABSENCE OF COUNCILMEMBER NORDQUIST. MOTION CARRIED. With no other business before the Mayor or Council, Mayor Hall adjourned the meeting at 8:00 .m. APPROVED MINUTES Laura H 1, y r Page 5 October 26, 1993 Q4e��J March City Clerk AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. OCTOBER 26, 1993 WORK MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. (5 MIN) APPROVAL OF CONSENT AGENDA ITEMS 3. (10 MIN) UPDATE BY CONSULTANT BRUCE AGNEW AND COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT 4. (10 MIN) ANNUAL REPORT FROM CEMETERY BOARD 5. (10 MIN) ANNUAL REPORT FROM LIBRARY BOARD 6. (10 MIN) AUTHORIZATION TO FILL VACANT SENIOR HOSPITAL SECURITY OFFICER POSITION 7. (10 MIN) AUTHORIZATION TO FILL VACANT PLANNING SECRETARY POSITION (JOB SHARE) 8. (15 MIN) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED SEPTEMBER 30, 1993 9. (10 MIN) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 10. (5 MIN) MAYOR 11. (15 MIN) COUNCIL PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. FOR ADDITIONAL INFORMATION CONCERNING THIS AGENDA, CONTACT THE CITY CLERKS OFFICE AT 771-0245. The Council Agenda appears on Chambers Cable, Channel 32