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11/30/1993 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES November.30, 1993 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL ON DECEMBER 7, 1993 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura Hall, Mayor Dave Earling, Council President Steve Dwyer, Councilmember William J. Kasper, Councilmember Michael Hall,Councilmember Jeff Palmer, Councilmember Tom Petruzzi, Councilmember Chris Hewett, Student Rep. ABSENT John Nordquist, Councilmember STAFF Art Housler, Admin. Svcs. Dir. Chuck Day, Accounting Manager Buzz Buzzalsky, Fire Chief Paul Mar, Comm. Svcs. Dir. Bob Alberts, City Engineer. Noel Miller, Supt. of Public.Works Arvilla Ohlde, Parks & Rec. Manager Doug Farmen, Accountant Minh Truong, Accountant Tom King, Facil. Maint Supv. Greg Ramsland, Equip. Rental Supv. Dan Prinz, Police Chief Ron Holland, Water Sewer Supv. Rhonda March, City Clerk MaryAnn Paige, Recorder APPROVAL OF AGENDA- COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO ACCEPT THE AGENDA. MOTION CARRIED. CONSENT AGENDA Item C,was removed from the Consent Agenda. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: (A) ROLL CALL 9 (B) REPORT ON FINAL CONSTRUCTION COSTS FOR THE EDMONDS-WOODWAY HIGH SCHOOL SIGNAL AND COUNCIL ACCEPTANCE OF PROJECT (D) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS DRY CLEANERS FOR UNIFORM CLEANING ($79500) V' AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE TOOL Councilmember Palmer questioned Chief Buzzalsky why this was not budgeted in 1993, and why it is not in the 1994 budget, especially as it seems to be an tip ' important purchase. Chief Buzzalsky responded that he had some money 11� � remaining in account 64, but it was not itemized as such, and would like. to purchase the rescue tool this year. There was discussion on purchasing the rescue tool with 1993 funds, carrying the funds over to 1994, and the rationale to obtain the tool as soon as possible. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVED ITEM (C) of the agenda, TO APPROVED MINUTES Page 1 November 30, 1993 AUTHORIZE A CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE TOOL. MOTION CARRIED. APPROVAL OF LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR THE FACILITY AT 220 RAILROAD AVENUE, EDMONDS. Parks and Recreation Manager Arvilla Ohlde presented the staff report. She ,A -met with the South County Senior Executive Board and the Board voted to "approve the lease agreement. An important part of the lease is that it is a D� long term lease, written .for five years with three automatic renewals for a 20 year total. There also is a displacement clause, should it be necessary to move the Center over the next 20 year. There were no questions from Council. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR THE FACILITY AT 220 RAILROAD.AVENUE, EDMONDS. MOTION CARRIED. WORK SESSION ON THE 1994 BUDGET: PUBLIC WORKS ADMINISTRATION �� Superintendent of Public Works, Noel Miller, presented this section of the Jb V, budget. He reviewed the personnel covered under Administration. He stated O)o that there were not many changes in this section of the budget. There is an increase in travel to cover additional conferences in 1994, as conferences were cut in 1993. FACILITIES MAINTENANCE SECTION Noel Miller and Tom King, Facilities Maintenance Supervisor, reviewed this section of the budget. Noel reviewed personnel in this section. There is an � )_ increase in Public Utility Service due to a 14.7 percent increase from PUD in 61 A- " their commercial rate, and the supply budget is increased. Tom King stated that the $4800 in supplies is due to increased attendance at the Library and at the Anderson Center, which results in an increase of paper products used. Also included in this line item is the cost of paint and carpenter's supplies which have all gone up in price. Councilmember Dwyer asked if the exhaust system for the Fire Station is included in this budget, and he was informed that it is covered under 116, Capital Fund. Councilmember Palmer asked about costs for the Executive Department remodel, and Tom replied that the remodel came out of the supply account, and that the materials cost less than $1,000. STREET SECTION Noel Miller reviewed the Street Division. He stated we maintain 110 miles of paved roads plus alleys. He reviewed personnel in this section. The ' increase in costs for this budget are primarily due to increased electrical rates from PUD for street lighting, and for street sweeping disposal. The Recycling Coordinator employee will come under this section in 1994, although the County pays for 50 percent of this position's salary. On the revenue side, we received about $50,000 less than budgeted for motor vehicle fuel tax, but they have made some transfers to balance the budget. Councilmember Kasper asked if we receive revenues from sidewalk repairs and Noel responded that these revenues were down this year, because we did not perform as many sidewalk repairs for residents' who choose to reimburse the City rather than their own financing. Council President Earling questioned what was meant by Other Transportation on page 100. Art Housler replied that this is where we charge other cities for the use of our vehicles such as a grader or snow APPROVED MINUTES Page 2 November 30, 1993 plow. Art 'confirmed Councilmember Petruzzi's question if the cash balance in 1994 assumes that Council approves the transfer of $232,300 as requested in the Mayor's message. The total Street Fund will be 10 percent less than last year, but Art feels we will be able to get everything accomplished in 1993 and that the 1994 budget is adequate. There is a large increase for insurance charges because we purchased new street equipment, such as the mower, which requires more insurance. Also liability insurance has increased, although this is part of our pool assessment. On page 106 there is an increase in salary due to attrition. Councilmember Palmer requested that Council receive a list of equipment purchased from all funds, other than the general fund which Council has already received. WATER AND SEWER SECTION Noel and Ron Holland, Water Sewer Supervisor, reviewed this section. Noel reviewed personnel for water and sewer. The Department is still implementing i the inventory system for water supplies. On the water purchased for resale, Noel explained the purchase methods from Alderwood Water and Seattle Water. There is an increase in Professional Services to comply with the Safe Water Act. The $9,800 budgeted in salaries for termination is included in the event of a termination. Other departments do not carry money for possible terminations, these are usually covered by the Council contingency fund. The large increase in improvements is because of the gas tank removal at the old Public Works site that was not anticipated. Under Sewer, travel expenses were down in 1993 because most of the conferences were local. The Public Utility Services are up because of the Metro swap. This item was discussed in some detail. Interfund Services expenses cover administration charges. Equipment is increased, especially for hazardous material building storage. EQUIPMENT RENTAL SECTION Noel and Greg Ramsland, Equipment Rental Supervisor, reviewed this section. �J Noel again reviewed personnel. This section is funded by costs and fees kUnder fuel, gasoline was 96- diesel has increased from 70- to � imposed which keeps this fund self supporting. 4 last January but is now 89.4-, however, 91.6-. Maintenance has increased because of the use of outside services for equipment and vehicle repair or maintenance, the reason is because with modern technology we have a lack of 'equipment or expertise, which makes more sense to send these items out. There is a big increase in equipment for 1994, particularly for a new sweeper. Our old (1979) sweeper is not dependable. They are looking at options for purchasing a new sweeper. They are also requesting funds to replace a dumptruck and a flat bed dumptruck. He reviewed the police vehicle needs and also the purchase of a windowless van for transporting prisoners. There is an increase in the rental lease budget, but Greg will have more information on this item when he receives more information from the state. Councilmember Kasper asked if we are going to maintain seven police patrol cars, and Chief Prinz replied that the leased cars are rotated, but we do maintain seven patrol cars. Councilmember Petruzzi stated his concern with an almost $400,000 increase in vehicle expenses, and questioned where does rental replacement revenue come from. Greg replied that it comes from individual departments, and explained the A fund, for operating cost, and the B fund for replacement cost. Rental charge includes gas, oil, mechanics time, insurance, everything other than replacement, and this is also charged to the Department. There is a line item 95, Interfund Rental, for all the budgets for these items. Councilmember Petruzzi voiced his concern about an APPROVED MINUTES Page 3 November 30, 1993 increase of $300,000 in the Equipment Rental fund, while we have no idea where we will obtain funds for Fire Equipment. He is concerned on why we have funds in this account, but not for future fire needs. There was considerable discussion on Equipment Rental needs, future fire equipment needs, and funding possibilities. Councilmember Petruzzi requested that Art Housler clarify if fire equipment is precluded from the Equipment Rental ckofji�� budget by State Statute and Art replied that he will look this up. Councilmember Palmer stated that he feels that Equipment Rental is a well run budget but requested that when they review street sweepers for purchase they consider the noise factor. Bob Alberts, City Engineer, wished to clarify that on the Metro Swap revenues, discussed under Water and Sewer, that it included money received from other agencies and will let Council know as figures become available. tolieliminating Council President Earling had a question on the mobile sweeper and questioned if the scrubbing method of streets is, better than the sweeping method in some of the need for disposal of street sweepings. Noel stated that he would look into this. CAPITAL PROJECT FUNDS Noel and Tom King reviewed fund 116, Building Maintenance. They have prioritized their requests and noted that those items with a double asterisk have been prioritized and are budgeted for 1994. There was discussion on why the Fire Station Exhaust system should be included in this capital fund (✓"t rather than the Fire Department Budget, although this item is not yet included because of a mis-communication. There was discussion on the cumulative $389,000 request for ADA improvements to various buildings, and if this is an expensive bandaid to cover our needs, when eventually we may need to remodel anyway. There was considerable discussion on the Library wash and seal brick item, and it was the consensus of the Council that this function should receive a high priority. Student Representative, Chris Hewett, questioned the Anderson gym floor refinishing, and wondered why they can't hold aerobics and other functions that destroy the floor in other parts of the building. Arvilla Ohlde replied that the building is heavily used and there are no other areas to hold aerobics. Also, the floor received some water problems a few years ago and they need to repair the bubble in the floor. The boiler replacement at the Anderson Center is for the steam boiler. Noel had a question on procedure, and if it is Council's desire to do the wash and seal in 1994 and the boiler in 1995. Councilmember Petruzzi asked if the City was required to make all of the $389,000 worth of ADA improvements in 1994, and if not, could some of that work be delayed so as to fund the library wash and seal brick project in 1994. It was then noted that although a total of $628,210 worth of projects are shown as" proposed" for 1994, only 120,830 in funds has actually been allocated to complete some of the projects in 1994. In fact no funds have been allocated for such projects as the ADA improvements, the library carpeting, exterior painting of the Anderson Center, or the new windows for the Anderson Center. Council President Earling stated that. he feels when the final budget is discussed there will be at least four votes for the wash and seal at the Library in 1994. Noel stated that only the Public Works Facility is covered in 325. Councilmember Dwyer asked if there could be any funding from this account for the exhaust system, and if this would be an appropriate place for that capital expenditure. He would like to talk about this at a later time. Noel APPROVED MINUTES Page 4 November 30, 1993 stated that possibly the $48,000 beginning balance could be used for the exhaust system. There was discussion on fund 114, Street Beautification. This is for tree ' replacement on 3rd Avenue and on 220th Street. Noel stated that he will U" � prepare a narrative for these expenditures. Councilmember Palmer stated his concern that this fund will be depleted in 1994 and felt we should have some way to put funds into this on a regular basis as street beautification gives a long term benefit to the City. Councilmember Kasper had a question on Multimodal Transportation Fund 113. Paul Mar reviewed this briefly, that this will take three years and as Edmonds will be the lead for this project, is in effect the bank for these Funds. There was discussion on Fund 124, Off-street Parking. Council President % Earling stated that he hopes we are consistent in our efforts to recover yl funds and that in lieu of parking is assessed. He also would like to know if *fl there is a system whereby new businesses are evaluated for their parking needs. The Planning Department will have to answer this, as it is addressed �+ during the permit process. Councilmember Hall stated that he has been questioned on how these funds are used, and he would like to be able to answer. Council President Earling stated that he has tried to track this fund and is not convinced that this fund is thoroughly analyzed. He would like to see the fund benefit the downtown business community. Bob Alberts, City Engineer, reviewed the Utility Funds. The water fund transfer amount of $63,00 should show $0. The sewer fund will be more active in the coming years. One item not yet shown is $100,000 for emergency o generators. Another item not included is, with the relocation of the Public +fie✓` Works Facility, we may need $20,000 for instrumentation. The drainage funds I� may need to be juggled some because of the LID approval, and we may need to - change priorities in the final budget. The Perrinville Creek funds are for a consultant to do design work, and would not be in conflict with southwest area park improvements. Under the Wastewater Treatment Plant there will be a carry over to 1994, but funds are needed for continuous air monitoring required by the State. There was a question if the outfall replacement will �Nrequire tearing up Dayton Street, and if so it is hoped that the business and property owners in that area are notified of the possible disruption. Transportation fund 112 projects. The biggest projects are the Highway 99 improvements to seven lanes, and the overlay program. By way of a viewgraph Bob reviewed the 412 fund for years 1993, 1994 and 1995 including federal, arterial, reg. fees, transfer and impact fees; and Utility 412 showing water, drainage, sewer and the treatment plant. He reviewed revenues and expenditures for these funds. There was some discussion of slurry seal and chip seal. Art Housler stated that he found the RCW section covering Equipment Rental funds, Section 35.21.088. The last paragraph reads: "Every city having a population of more than eight thousand, according to the last official census, shall establish such an equipment rental fund in its street department or any other department of city government. Such fund shall acquire the equipment necessary to serve the needs of the city street department. Such fund may, in addition, be created to service any other departments of city government or other governmental agencies as authorized hereinabove. So, in answer to the question raised earlier, yes, fire department equipment can be included in the Equipment Rental Fund. APPROVED MINUTES Page 5 November 30, 1993 Arvilla Ohlde reviewed Fund 125. She stated that when she prepared her budget she did not include an aerator, at $3700, but it is needed and she Q justified it's uses. She noted that the amount shown in 1995 for Hutt Park should be $0 and the $80,000 should be shown under Olympic Beach bulk head improvements in 1995. The Park department has identified their needs, which are listed in the budget. REVIEW OF COUNCIL PAID COMMITTEES Council President Earling had sent a proposed ordinance and list of paid _,meetings for Council review. Councilmember Kasper stated that Next no longer xists and that there are two listings for Community Transit. Councilmember Palmer again stated that he feels RTA should be a meeting. Councilmember Kasper. had a question on lobbying in Olympia and the DOT Memorandum. Paul Mar and Bruce.Agnew will attend these meetings. If Councilmembers attend, they could request specific approvals. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO DIRECT THE CITY ATTORNEY TO DRAFT THE CITY PAID MEETING ORDINANCE TO INCLUDE THE REGIONAL TRANSPORTATION AUTHORITY, TO DELETE THE DUPLICATE TRANSIT MEETINGS AND TO DELETE NEXT. MOTION CARRIED. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Councilmember Petruzzi reported on the Visitor's Bureau. They are working on 9J their budget and are trying to raise money other than gifted money from the ZOO�N City and from the Port. They have presented an idea to the Chamber to have a / paid person to solicit business people to become members of the Visitor's Bureau and members of the Chamber of Commerce. Mayor Hall mentioned that she had heard some complaints that the television advertisement show only the interior of downtown businesses. Councilmember Hall stated that he thinks television provides a great impact and that the ads are very beneficial. Councilmember Hall reported there was nothing new with. the Health Board. Councilmember Dwyer reported that the Medic 7 labor contract was settled with no difficulties and within the proposed budget. Council President Earling reported on the Community Transit Board and stated that there will be some changes made soon, and that the Board will do what they see fit. Councilmember Palmer reported that the Cultural Arts Board meets tomorrow and that they will be losing three board members in 1994. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXCUSE THE ABSENCE OF COUNCILMEMBER NORDQUIST. MOTION CARRIED. MAYOR Mayor Hall reported three unhappy events - Ed Scott recently had a stroke, Ed Jones, a POW and 4th of July Parade Marshal also had a stroke, and that Kirby White had passed away. 0 'Mayor Hall stated that she had prepared a letter to Bill Brubaker of Snohomish County Council on the Woodway Elementary property. Mayor Hall noted on a memo received from Arvilla Ohlde on the Pea Patch property on Casper Street, requesting direction from Council. Arvilla stated APPROVED MINUTES Page 6 November 30, 1993 that a developer is looking at the property and she is looking for a process to handle this situation. Mayor Hall mentioned a memo regarding the Police Chief vacancy requesting comments from Council. Mayor Hall mentioned the Don Hedges letter, and that nothing yet has happened. Mayor Hall mentioned a letter from Ronald Anderson of DOT on SR 104 alignment. Mayor Hall mentioned the news release on the police activity at Top Food. She stated that the City will honor the police officers with a special recognition. COUNCIL �pA� Council Present Earling reminded Council of the special budget meeting �1-'�" rntW scheduled for Saturday, December 11, at 8:30 a.m. Councilmember Hall commended the Police Department for their Thanksgiving activities with senior citizens in the City. Councilmember Petruzzi stated that he feels the City should start looking at the adult entertainment issue. He also would like to take five minutes at the next meeting for an update on the annexation area. Mayor Hall stated that she will request that Jeff Wilson give us the status on this. yJ / Councilmember Kasper stated that we should look at an inventory of City 40� y buildings. o. ADJOURN With no other business before the Mayor or Council, Mayor Hall adjourned the meeting at 9:58 p.m. �� / , %Li�I % 450D�AO. M CH, CITY CLERK APPROVED MINUTES Page 7 November 30, 1993 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 1 7:00 - 10:00 p.m. NOVEMBER 30, 1993 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. (5 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) REPORT ON FINAL CONSTRUCTION COSTS FOR THE EDMONDS-WOODWAY HIGH SCHOOL SIGNAL AND COUNCIL ACCEPTANCE OF PROJECT (C) AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE TOOL (D) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS DRY CLEANERS FOR UNIFORM CLEANING ($7,500) 3. (5 Min.) APPROVAL OF LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR FACILITY AT 220 RAILROAD AVENUE, EDMONDS 4. (2 Hours) WORK SESSION ON THE 1994 BUDGET: (A) REVIEW OF PUBLIC WORKS DIVISION (1) PUBLIC WORKS ADMINISTRATION (2) FACILITIES MAINTENANCE SECTION r (3) STREET SECTION (4) WATER AND SEWER SECTION (5) EQUIPMENT RENTAL SECTION (B) CAPITAL PROJECT FUNDS 5. (15 Min.) REVIEW OF COUNCIL PAID COMMITTEES 6. (10 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 7. (5 Min.) MAYOR S. (15 Min.) COUNCIL PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. THE COUNCIL AGENDA APPEARS ON CHAMBERS CABLE, CHANNEL 32