11/30/1993 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
November.30, 1993
THESE MINUTES WERE APPROVED BY THE CITY COUNCIL ON DECEMBER 7, 1993
The regular meeting of the Edmonds City Council was called to order at 7:00
p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds.
All present joined in the flag salute.
PRESENT
Laura Hall, Mayor
Dave Earling, Council President
Steve Dwyer, Councilmember
William J. Kasper, Councilmember
Michael Hall,Councilmember
Jeff Palmer, Councilmember
Tom Petruzzi, Councilmember
Chris Hewett, Student Rep.
ABSENT
John Nordquist, Councilmember
STAFF
Art Housler, Admin. Svcs. Dir.
Chuck Day, Accounting Manager
Buzz Buzzalsky, Fire Chief
Paul Mar, Comm. Svcs. Dir.
Bob Alberts, City Engineer.
Noel Miller, Supt. of Public.Works
Arvilla Ohlde, Parks & Rec. Manager
Doug Farmen, Accountant
Minh Truong, Accountant
Tom King, Facil. Maint Supv.
Greg Ramsland, Equip. Rental Supv.
Dan Prinz, Police Chief
Ron Holland, Water Sewer Supv.
Rhonda March, City Clerk
MaryAnn Paige, Recorder
APPROVAL OF AGENDA-
COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO ACCEPT
THE AGENDA. MOTION CARRIED.
CONSENT AGENDA
Item C,was removed from the Consent Agenda. COUNCILMEMBER KASPER MOVED,
SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT
AGENDA. MOTION CARRIED. The approved items are as follows:
(A) ROLL CALL
9 (B) REPORT ON FINAL CONSTRUCTION COSTS FOR THE EDMONDS-WOODWAY HIGH SCHOOL
SIGNAL AND COUNCIL ACCEPTANCE OF PROJECT
(D) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS DRY CLEANERS FOR
UNIFORM CLEANING ($79500)
V' AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE TOOL
Councilmember Palmer questioned Chief Buzzalsky why this was not budgeted in
1993, and why it is not in the 1994 budget, especially as it seems to be an
tip ' important purchase. Chief Buzzalsky responded that he had some money
11� � remaining in account 64, but it was not itemized as such, and would like. to
purchase the rescue tool this year. There was discussion on purchasing the
rescue tool with 1993 funds, carrying the funds over to 1994, and the
rationale to obtain the tool as soon as possible. COUNCILMEMBER PETRUZZI
MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVED ITEM (C) of the agenda, TO
APPROVED MINUTES
Page 1 November 30, 1993
AUTHORIZE A CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE TOOL.
MOTION CARRIED.
APPROVAL OF LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR THE FACILITY
AT 220 RAILROAD AVENUE, EDMONDS.
Parks and Recreation Manager Arvilla Ohlde presented the staff report. She
,A -met with the South County Senior Executive Board and the Board voted to
"approve the lease agreement. An important part of the lease is that it is a
D� long term lease, written .for five years with three automatic renewals for a
20 year total. There also is a displacement clause, should it be necessary
to move the Center over the next 20 year. There were no questions from
Council. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO
APPROVE THE LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR THE FACILITY AT
220 RAILROAD.AVENUE, EDMONDS. MOTION CARRIED.
WORK SESSION ON THE 1994 BUDGET:
PUBLIC WORKS ADMINISTRATION
�� Superintendent of Public Works, Noel Miller, presented this section of the
Jb V, budget. He reviewed the personnel covered under Administration. He stated
O)o that there were not many changes in this section of the budget. There is an
increase in travel to cover additional conferences in 1994, as conferences
were cut in 1993.
FACILITIES MAINTENANCE SECTION
Noel Miller and Tom King, Facilities Maintenance Supervisor, reviewed this
section of the budget. Noel reviewed personnel in this section. There is an
� )_ increase in Public Utility Service due to a 14.7 percent increase from PUD in
61 A- " their commercial rate, and the supply budget is increased. Tom King stated
that the $4800 in supplies is due to increased attendance at the Library and
at the Anderson Center, which results in an increase of paper products used.
Also included in this line item is the cost of paint and carpenter's supplies
which have all gone up in price. Councilmember Dwyer asked if the exhaust
system for the Fire Station is included in this budget, and he was informed
that it is covered under 116, Capital Fund. Councilmember Palmer asked about
costs for the Executive Department remodel, and Tom replied that the remodel
came out of the supply account, and that the materials cost less than $1,000.
STREET SECTION
Noel Miller reviewed the Street Division. He stated we maintain 110 miles of
paved roads plus alleys. He reviewed personnel in this section. The
' increase in costs for this budget are primarily due to increased electrical
rates from PUD for street lighting, and for street sweeping disposal. The
Recycling Coordinator employee will come under this section in 1994, although
the County pays for 50 percent of this position's salary. On the revenue
side, we received about $50,000 less than budgeted for motor vehicle fuel
tax, but they have made some transfers to balance the budget. Councilmember
Kasper asked if we receive revenues from sidewalk repairs and Noel responded
that these revenues were down this year, because we did not perform as many
sidewalk repairs for residents' who choose to reimburse the City rather than
their own financing. Council President Earling questioned what was meant by
Other Transportation on page 100. Art Housler replied that this is where we
charge other cities for the use of our vehicles such as a grader or snow
APPROVED MINUTES
Page 2 November 30, 1993
plow. Art 'confirmed Councilmember Petruzzi's question if the cash balance in
1994 assumes that Council approves the transfer of $232,300 as requested in
the Mayor's message. The total Street Fund will be 10 percent less than last
year, but Art feels we will be able to get everything accomplished in 1993
and that the 1994 budget is adequate. There is a large increase for
insurance charges because we purchased new street equipment, such as the
mower, which requires more insurance. Also liability insurance has
increased, although this is part of our pool assessment. On page 106 there is
an increase in salary due to attrition. Councilmember Palmer requested that
Council receive a list of equipment purchased from all funds, other than the
general fund which Council has already received.
WATER AND SEWER SECTION
Noel and Ron Holland, Water Sewer Supervisor, reviewed this section. Noel
reviewed personnel for water and sewer. The Department is still implementing
i the inventory system for water supplies. On the water purchased for resale,
Noel explained the purchase methods from Alderwood Water and Seattle Water.
There is an increase in Professional Services to comply with the Safe Water
Act. The $9,800 budgeted in salaries for termination is included in the event
of a termination. Other departments do not carry money for possible
terminations, these are usually covered by the Council contingency fund. The
large increase in improvements is because of the gas tank removal at the old
Public Works site that was not anticipated. Under Sewer, travel expenses
were down in 1993 because most of the conferences were local. The Public
Utility Services are up because of the Metro swap. This item was discussed in
some detail. Interfund Services expenses cover administration charges.
Equipment is increased, especially for hazardous material building storage.
EQUIPMENT RENTAL SECTION
Noel and Greg Ramsland, Equipment Rental Supervisor, reviewed this section.
�J Noel again reviewed personnel. This section is funded by costs and fees
kUnder fuel, gasoline was 96-
diesel has increased from 70- to
� imposed which keeps this fund self supporting.
4 last January but is now 89.4-, however,
91.6-. Maintenance has increased because of the use of outside services for
equipment and vehicle repair or maintenance, the reason is because with
modern technology we have a lack of 'equipment or expertise, which makes more
sense to send these items out. There is a big increase in equipment for
1994, particularly for a new sweeper. Our old (1979) sweeper is not
dependable. They are looking at options for purchasing a new sweeper. They
are also requesting funds to replace a dumptruck and a flat bed dumptruck.
He reviewed the police vehicle needs and also the purchase of a windowless
van for transporting prisoners. There is an increase in the rental lease
budget, but Greg will have more information on this item when he receives
more information from the state.
Councilmember Kasper asked if we are going to maintain seven police patrol
cars, and Chief Prinz replied that the leased cars are rotated, but we do
maintain seven patrol cars. Councilmember Petruzzi stated his concern with
an almost $400,000 increase in vehicle expenses, and questioned where does
rental replacement revenue come from. Greg replied that it comes from
individual departments, and explained the A fund, for operating cost, and the
B fund for replacement cost. Rental charge includes gas, oil, mechanics
time, insurance, everything other than replacement, and this is also charged
to the Department. There is a line item 95, Interfund Rental, for all the
budgets for these items. Councilmember Petruzzi voiced his concern about an
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Page 3 November 30, 1993
increase of $300,000 in the Equipment Rental fund, while we have no idea
where we will obtain funds for Fire Equipment. He is concerned on why we
have funds in this account, but not for future fire needs. There was
considerable discussion on Equipment Rental needs, future fire equipment
needs, and funding possibilities. Councilmember Petruzzi requested that Art
Housler clarify if fire equipment is precluded from the Equipment Rental
ckofji�� budget by State Statute and Art replied that he will look this up.
Councilmember Palmer stated that he feels that Equipment Rental is a well run
budget but requested that when they review street sweepers for purchase they
consider the noise factor.
Bob Alberts, City Engineer, wished to clarify that on the Metro Swap
revenues, discussed under Water and Sewer, that it included money received
from other agencies and will let Council know as figures become available.
tolieliminating
Council President Earling had a question on the mobile sweeper and questioned
if the scrubbing method of streets is, better than the sweeping method in
some of the need for disposal of street sweepings. Noel stated
that he would look into this.
CAPITAL PROJECT FUNDS
Noel and Tom King reviewed fund 116, Building Maintenance. They have
prioritized their requests and noted that those items with a double asterisk
have been prioritized and are budgeted for 1994. There was discussion on why
the Fire Station Exhaust system should be included in this capital fund
(✓"t rather than the Fire Department Budget, although this item is not yet
included because of a mis-communication. There was discussion on the
cumulative $389,000 request for ADA improvements to various buildings, and if
this is an expensive bandaid to cover our needs, when eventually we may need
to remodel anyway. There was considerable discussion on the Library wash and
seal brick item, and it was the consensus of the Council that this function
should receive a high priority. Student Representative, Chris Hewett,
questioned the Anderson gym floor refinishing, and wondered why they can't
hold aerobics and other functions that destroy the floor in other parts of
the building. Arvilla Ohlde replied that the building is heavily used and
there are no other areas to hold aerobics. Also, the floor received some
water problems a few years ago and they need to repair the bubble in the
floor. The boiler replacement at the Anderson Center is for the steam
boiler. Noel had a question on procedure, and if it is Council's desire to
do the wash and seal in 1994 and the boiler in 1995. Councilmember Petruzzi
asked if the City was required to make all of the $389,000 worth of ADA
improvements in 1994, and if not, could some of that work be delayed so as to
fund the library wash and seal brick project in 1994. It was then noted that
although a total of $628,210 worth of projects are shown as" proposed" for
1994, only 120,830 in funds has actually been allocated to complete some of
the projects in 1994. In fact no funds have been allocated for such
projects as the ADA improvements, the library carpeting, exterior painting of
the Anderson Center, or the new windows for the Anderson Center. Council
President Earling stated that. he feels when the final budget is discussed
there will be at least four votes for the wash and seal at the Library in
1994.
Noel stated that only the Public Works Facility is covered in 325.
Councilmember Dwyer asked if there could be any funding from this account for
the exhaust system, and if this would be an appropriate place for that
capital expenditure. He would like to talk about this at a later time. Noel
APPROVED MINUTES
Page 4 November 30, 1993
stated that possibly the $48,000 beginning balance could be used for the
exhaust system.
There was discussion on fund 114, Street Beautification. This is for tree
' replacement on 3rd Avenue and on 220th Street. Noel stated that he will
U" � prepare a narrative for these expenditures. Councilmember Palmer stated his
concern that this fund will be depleted in 1994 and felt we should have some
way to put funds into this on a regular basis as street beautification gives
a long term benefit to the City.
Councilmember Kasper had a question on Multimodal Transportation Fund 113.
Paul Mar reviewed this briefly, that this will take three years and as
Edmonds will be the lead for this project, is in effect the bank for these
Funds.
There was discussion on Fund 124, Off-street Parking. Council President
% Earling stated that he hopes we are consistent in our efforts to recover
yl funds and that in lieu of parking is assessed. He also would like to know if
*fl there is a system whereby new businesses are evaluated for their parking
needs. The Planning Department will have to answer this, as it is addressed
�+ during the permit process. Councilmember Hall stated that he has been
questioned on how these funds are used, and he would like to be able to
answer. Council President Earling stated that he has tried to track this
fund and is not convinced that this fund is thoroughly analyzed. He would
like to see the fund benefit the downtown business community.
Bob Alberts, City Engineer, reviewed the Utility Funds. The water fund
transfer amount of $63,00 should show $0. The sewer fund will be more active
in the coming years. One item not yet shown is $100,000 for emergency
o generators. Another item not included is, with the relocation of the Public
+fie✓` Works Facility, we may need $20,000 for instrumentation. The drainage funds
I� may need to be juggled some because of the LID approval, and we may need to -
change priorities in the final budget. The Perrinville Creek funds are for a
consultant to do design work, and would not be in conflict with southwest
area park improvements. Under the Wastewater Treatment Plant there will be a
carry over to 1994, but funds are needed for continuous air monitoring
required by the State. There was a question if the outfall replacement will
�Nrequire tearing up Dayton Street, and if so it is hoped that the business and
property owners in that area are notified of the possible disruption.
Transportation fund 112 projects. The biggest projects are the Highway 99
improvements to seven lanes, and the overlay program. By way of a viewgraph
Bob reviewed the 412 fund for years 1993, 1994 and 1995 including federal,
arterial, reg. fees, transfer and impact fees; and Utility 412 showing water,
drainage, sewer and the treatment plant. He reviewed revenues and
expenditures for these funds. There was some discussion of slurry seal and
chip seal.
Art Housler stated that he found the RCW section covering Equipment Rental
funds, Section 35.21.088. The last paragraph reads: "Every city having a
population of more than eight thousand, according to the last official
census, shall establish such an equipment rental fund in its street
department or any other department of city government. Such fund shall
acquire the equipment necessary to serve the needs of the city street
department. Such fund may, in addition, be created to service any other
departments of city government or other governmental agencies as authorized
hereinabove. So, in answer to the question raised earlier, yes, fire
department equipment can be included in the Equipment Rental Fund.
APPROVED MINUTES
Page 5 November 30, 1993
Arvilla Ohlde reviewed Fund 125. She stated that when she prepared her
budget she did not include an aerator, at $3700, but it is needed and she
Q justified it's uses. She noted that the amount shown in 1995 for Hutt Park
should be $0 and the $80,000 should be shown under Olympic Beach bulk head
improvements in 1995. The Park department has identified their needs, which
are listed in the budget.
REVIEW OF COUNCIL PAID COMMITTEES
Council President Earling had sent a proposed ordinance and list of paid
_,meetings for Council review. Councilmember Kasper stated that Next no longer
xists and that there are two listings for Community Transit. Councilmember
Palmer again stated that he feels RTA should be a meeting. Councilmember
Kasper. had a question on lobbying in Olympia and the DOT Memorandum. Paul
Mar and Bruce.Agnew will attend these meetings. If Councilmembers attend,
they could request specific approvals. COUNCILMEMBER PALMER MOVED, SECONDED
BY COUNCILMEMBER DWYER, TO DIRECT THE CITY ATTORNEY TO DRAFT THE CITY PAID
MEETING ORDINANCE TO INCLUDE THE REGIONAL TRANSPORTATION AUTHORITY, TO DELETE
THE DUPLICATE TRANSIT MEETINGS AND TO DELETE NEXT. MOTION CARRIED.
INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS
Councilmember Petruzzi reported on the Visitor's Bureau. They are working on
9J their budget and are trying to raise money other than gifted money from the
ZOO�N City and from the Port. They have presented an idea to the Chamber to have a
/ paid person to solicit business people to become members of the Visitor's
Bureau and members of the Chamber of Commerce. Mayor Hall mentioned that she
had heard some complaints that the television advertisement show only the
interior of downtown businesses. Councilmember Hall stated that he thinks
television provides a great impact and that the ads are very beneficial.
Councilmember Hall reported there was nothing new with. the Health Board.
Councilmember Dwyer reported that the Medic 7 labor contract was settled with
no difficulties and within the proposed budget.
Council President Earling reported on the Community Transit Board and stated
that there will be some changes made soon, and that the Board will do what
they see fit.
Councilmember Palmer reported that the Cultural Arts Board meets tomorrow and
that they will be losing three board members in 1994.
COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXCUSE THE
ABSENCE OF COUNCILMEMBER NORDQUIST. MOTION CARRIED.
MAYOR
Mayor Hall reported three unhappy events - Ed Scott recently had a stroke, Ed
Jones, a POW and 4th of July Parade Marshal also had a stroke, and that Kirby
White had passed away.
0
'Mayor Hall stated that she had prepared a letter to Bill Brubaker of
Snohomish County Council on the Woodway Elementary property.
Mayor Hall noted on a memo received from Arvilla Ohlde on the Pea Patch
property on Casper Street, requesting direction from Council. Arvilla stated
APPROVED MINUTES
Page 6 November 30, 1993
that a developer is looking at the property and she is looking for a process
to handle this situation.
Mayor Hall mentioned a memo regarding the Police Chief vacancy requesting
comments from Council.
Mayor Hall mentioned the Don Hedges letter, and that nothing yet has happened.
Mayor Hall mentioned a letter from Ronald Anderson of DOT on SR 104 alignment.
Mayor Hall mentioned the news release on the police activity at Top Food.
She stated that the City will honor the police officers with a special
recognition.
COUNCIL
�pA� Council Present Earling reminded Council of the special budget meeting
�1-'�" rntW scheduled for Saturday, December 11, at 8:30 a.m.
Councilmember Hall commended the Police Department for their Thanksgiving
activities with senior citizens in the City.
Councilmember Petruzzi stated that he feels the City should start looking at
the adult entertainment issue. He also would like to take five minutes at
the next meeting for an update on the annexation area. Mayor Hall stated
that she will request that Jeff Wilson give us the status on this.
yJ / Councilmember Kasper stated that we should look at an inventory of City
40� y buildings.
o.
ADJOURN
With no other business before the Mayor or Council, Mayor Hall adjourned the
meeting at 9:58 p.m.
�� / , %Li�I %
450D�AO. M CH, CITY CLERK
APPROVED MINUTES
Page 7 November 30, 1993
AGENDA
EDMONDS CITY COUNCIL
PLAZA MEETING ROOM - LIBRARY BUILDING
1 7:00 - 10:00 p.m.
NOVEMBER 30, 1993
WORK MEETING - NO AUDIENCE PARTICIPATION
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1. APPROVAL OF AGENDA
2. (5 Min.) CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) REPORT ON FINAL CONSTRUCTION COSTS FOR THE EDMONDS-WOODWAY HIGH SCHOOL
SIGNAL AND COUNCIL ACCEPTANCE OF PROJECT
(C) AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A COMBINATION RESCUE
TOOL
(D) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS DRY CLEANERS FOR
UNIFORM CLEANING ($7,500)
3. (5 Min.) APPROVAL OF LEASE WITH SOUTH COUNTY SENIOR CENTER, INC. FOR FACILITY AT 220
RAILROAD AVENUE, EDMONDS
4. (2 Hours) WORK SESSION ON THE 1994 BUDGET:
(A) REVIEW OF PUBLIC WORKS DIVISION
(1) PUBLIC WORKS ADMINISTRATION
(2) FACILITIES MAINTENANCE SECTION
r
(3) STREET SECTION
(4) WATER AND SEWER SECTION
(5) EQUIPMENT RENTAL SECTION
(B)
CAPITAL PROJECT FUNDS
5. (15 Min.)
REVIEW OF COUNCIL PAID COMMITTEES
6. (10 Min.)
INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS
7. (5 Min.)
MAYOR
S. (15 Min.)
COUNCIL
PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24
HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS.
THE COUNCIL AGENDA APPEARS ON CHAMBERS CABLE, CHANNEL 32