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12/14/1993 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES December 14, 1993 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL AT THEIR JANUARY 4, 1994 CITY COUNCIL MEETING. The Special Work Session of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura Hall, Mayor Dave Earling, Council President Steve Dwyer, Councilmember Michael Hall, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Jeff Palmer, Councilmember Tom Petruzzi, Councilmember Chris Hewett, Student Representative APPROVAL OF AGENDA STAFF Paul Mar, Community Srv. Dir Art Housler, Admin. Srv. Dir. Rob Chave, Planning Manager Dan Prinz, Police Chief Bob Alberts, City Engineer Noel Miller, Public Works Supt. Rhonda March, City Clerk Scott Snyder, City Attorney Barb Mehlert, Re'c6rder (� QQrV Council President Earling suggested item 2A be added entitled "PRESENTATION OF PLAQUE TO STUDENT t� pl ��/✓ REPRESENTATIVE CHRIS HEWETT"; along with adding an Executive Session for 10 minutes to discuss labor negotiations (Item 3A). '4J COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER PALMER TO REVERSE THE ORDER OF ITEM 7 AND ITEM 8. MOT•ION CARRIED. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO MOVE ITEM (F) ON THE CONSENT AGENDA TO ITEM 4A ON THE AGENDA IN ORDER TO GET FURTHER INFORMATION, ALONG WITH COUNCIL PRESIDENT EARLING'S REQUEST TO ADD ITEM 2A "PRESENTATION OF PLAQUE TO STUDENT REPRESENTATIVE CHRIS HEWETT" AND TO ADD ITEM 3A "EXECUTIVE SESSION TO DISCUSS LABOR NEGOTIA- TIONS". MOTION CARRIED. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE THE AGENDA. MOTION CARRIED. CONSENT AGENDA Items (B), (E) (F)*, (H), and (I) were removed from the Consent Agenda. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. THE APPROVED ITEMS ARE AS FOLLOWS: (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF DECEMBER 6, 1993 C �O,(D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LILLIAN G. WILLIAMS (AMOUNT UNKNOWN) l "6L(G) APPROVAL OF 1994 EQUIPMENT RENTAL RATES �t v (J) AUTHORIZATION FOR MAYOR TO SIGN RENEWAL OF MINUTE TAKER CONTRACT WITH KARIN NOYES *Item (F) was removed from the Consent Agenda and by motion, was moved the regular agenda, appear- ing as Item 4A. APPROVAL OF MINUTES OF DECEMBER 7, 1993 (Item !)_on the Consent Agenda COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE MINUTES OF n�v DECEMBER 7 WITH THE CORRECTION NOTED IN THE MEMORANDUM REQUESTING THAT COUNCILMEMBER KASPER'S COMMENTS BE ADDED TO THE RECORD, ALONG WITH COUNCILMEMBER DWYER'S REQUEST TO CORRECT A WORD. 1 C,11I�h MOTION CARRIED. 11 PROPOSED RESOLUTION COMMENDING COUNCILMEMBER JEFF PALMER (Item (E) on the Consent Agenda O�Iti'6uV--COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE RESOLUTION COMMEND,- y)ji �ING COUNCILMEMBER JEFF PALMER. MOTION CARRIED with Councilmember Palmer abstaining. or �a v� AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES CONTRACT WITH PROSECUTOR DAVID A. STEINER FOR 1994 Item H on t e Consent Agenda Councilmember Dwyer asked if the contract is consistent with Council action taken at the work meeting of Saturday, December 11. Administrative Services Director Art Housler replied affirma- tively. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI TO AUTHORIZE THE MAYOR TO SIGN THE PROFESSIONAL SERVICES CONTRACT WITH PROSECUTOR DAVID A. STEINER FOR THE 1994 WITH A TOTAL LINE ITEM NOT TO EXCEED $50,000. MOTION CARRIED. �6kt PROPOSED ORDINANCE AM_E_NDING ORDINANCE 2884 REGARDING LIST OF COUNCIL PAID COMMITTEES (Item (I) on the Consent Agenda). COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO APPROVE ITEM (I). MOTION CARRIED. PRESENTATION OF PLAQUE TO STUDENT REPRESENTATIVE CHRIS HEWITT Council President Earling presented Mr. Hewitt with a plaque and thanked Mr. Hewett for his time as Student Representative to the Edmonds City Council. On behalf of the City Council, Council President Earling thanked Mr. Hewett for his participation during the meetings and thanked him for his excellent attendance and involvement. Mayor Hall congratulated Mr. Hewett. Mr. Hewett thanked the Mayor and the Council for the opportunity to serve as Student Representative. PRESENTATION OF RESOLUTION HONORING COUNCILMEMBER JEFF PALMER FOR HIS SERVICE AS COUNCILMEMBER �N Council President Earling read a Resolution into the record which commended Councilmember Palmer or his time spent as Councilmember. Council President Earling stated Councilmember Palmer.has I,XP_l 0� Voeen an exemplary Councilmember and said he was always prepared on any given subject. The resolu- tion, in part, thanked Councilmember Palmer for his service to the City as Planning Board member Gand Chair of the Planning Board on two separate occasions; member of the Edmonds Historical Socie- ty; member of the Arts and Convention District, and his many contributions to City government �0 including his dedication to fiscal responsibility. Council President Earling presented Councilmem- ber Palmer with a plaque commemorating his time as Councilmember. Councilmember Palmer thanked the Council, Staff, and citizens for the opportunity to serve as Councilmember. Councilmember Palmer said in the time that he has had the opportunity to work with the Council and Staff, he believes the team effort has pushed the City ahead and made it a better place for families and businesses. The Mayor and Council recessed at 7:15 p.m. for refreshments in honor of Councilmember Palmer's service as Councilmember. The Mayor and Council reconvened in Council Chambers at 7:29 p.m. EXECUTIVE SESSION ON LABOR NEGOTIATIONS C. SI� The Mayor and City Council recessed to an Executive Session at 7:30 p.m. to discuss Labor Negotia- tions and reconvened in Council Chambers at 8:00 p.m. PROPOSED RESOLUTION TO WSDOT ON STATEWIDE PASSENGER RAIL SPEED AND SAFETY (continued from Decem- ber 7, 1993 fV Paul Mar, Community Services Director, referenced a Proposed Resolution which he drafted for Council consideration and or approval. Councilmember Nordquist complimented Mr. Mar on the reso- lution, however, stated he has found that the correlation of ferry scheduling has been omitted into the whole program. Councilmember Nordquist said the departure of the ferries in relation to the crossings has to come in some form of cooperation from the ferry system. f)Mr. Mar reviewed the Proposed Resolution, along with answers to questions previously requested by Councilmembers. After Council discussion on the issue, COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESI- DENT EARLING, TO APPROVE RESOLUTION 782 TO WSDOT ON STATEWIDE PASSENGER RAIL SPEED AND SAFETY. MOTION CARRIED. REPORT ON BIDS AND AWARD OF CONTRACT FOR PURCHASE OF COMBINATION RESCUE TOOL p�k(This item was previously listed as item F on the Consent Agenda, however, by motion, was j placed on the regular agenda for discussion). Councilmember Palmer asked Administrative Services Director what the impact this purchase would --'wA­2— have on the budget, and also what the expected Cash Balance would be. Mr. Housler said when the Preliminary Budget was worked out, this was already included, therefore, would have no adverse impact. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF REPORT ON BIDS AND AWARD OF CONTRACT FOR PURCHASE OF COMBINATION RESCUE TOOL. MOTION CARRIED. EDMONDS CITY COUNCIL APPROVED MINUTES Page 2 December 14, 1993 FINALIZATION OF 1994 BUDGET Council President Earling referenced a memorandum from Councilmember Jeff Palmer consisting of a proposed finalization of the 1994 Budget. Councilmember Palmer read from a memorandum which he prepared accepting the Mayor's proposed 1994 budget, including her proposed 103% property tax but with allocations to the General Fund in a different way. (attached, listed as Item (A). Councilmember Palmer also revised the Mayor's NLC travel amount from $800.00 as he originally suggested, to $1,800, with the difference coming from the Council Contingency Fund. Councilmember Dwyer said he believes the City is making a mistake by not taking the full 6% this year. Councilmember Dwyer said, however, if the majority of the Council is going to to go along with the idea of asking for a 3% property tax he has no problem with the way the monies are allo- cated as Councilmember Palmer has suggested in his memorandum. Councilmember Dwyer said he will vote in favor of the allocations, but will vote against the motion on the next agenda item, which asks for the 3%. Council President Earling asked Art Housler, Administrative Services Director, if there is any "fatal flaw" or anything that has been left out, in light of Councilmember Palmer's memorandum. Mr. Housler replied negatively. Councilmember Petruzzi said the difference between the 3% and the 6% property tax would be an additional $5.38 per $100,000 on a home on an annual basis, or $10.75 per $100,000 on a home on an annual basis. Councilmember Petruzzi said although the City is doing better financially this year than last year, it has to be remembered that with this budget, the City is projecting a zero cash balance at the end of 1994. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO FINALIZE THE 1994 BUDGET IN THE FASHION THAT WAS OUTLINED IN HIS MEMORANDUM DATED DECEMBER 13, AND HAS BEEN EXPRESSED TONIGHT WITH THE CHANGE INDICATED BY COUNCILMEMBER PETRUZZI OF THE $1800 FOR THE MAYOR TO GO TO NLC AND REDUCING THE COUNCIL CONTINGENCY FUND BY $1,000 DOWN TO $87,680 AND DIRECT THE CITY ATTORNEY AND STAFF TO PREPARE THE DOCUMENT NECESSARY TO CARRY THIS OUT. MOTION CARRIED. Regarding the 1994 Budget, Councilmember Petruzzi said he would like to see the Administration formulate a Contingency Plan like the one that was implemented in 1993.-Councilmember Petruzzi said the Contingency Plan for 1993 worked well and kept Councilmembers up to date on fiscal mat- ters. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT IN 1994, A CONTINGENCY PLAN MUST REMAIN IN PLACE AND THAT THE FINANCIAL REPORTING SYSTEM TO THE COUNCIL WILL BE IN THE SAME FORMAT AS IT WAS IN 1993. MOTION CARRIED. Councilmember Petruzzi said he would also like descriptions detailing Capital Improvements. Bob Alberts, City Engineer, said he has already worked out a system where this will be accomplished and showed an example via an overhead transparency. PROPOSED ORDINANCE LEVYING 1994 REGULAR PROPERTY AND EMERGENCY MEDICAL SERVICES TAX COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NOROQUIST, TO ADOPT AN ORDINANCE THAT SETS d' AN EMS LEVY RATE OF 41� PER THOUSAND. (^ �� Under discussion, Councilmember Kasper said he feels the City is leaving money on the table, c> which will never be seen again (regarding EMS), and is not happy with this, but will go along G with it. Councilmember Kasper said he has no qualms about going to 45� per thousand to replace V� equipment. MOTION CARRIED. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO INSTRUCT THE CITY ATTORNEY TO PREPARE DOCUMENTS THAT WOULD LEVY THE PROPERTY TAX FOR 1994 TO 103%. MOTION CARRIED with Council - member Dwyer voting no. At 8:30 p.m., Councilmember Nordquist left the meeting. City Attorney Scott Snyder said because of where the City is in the timing process for the Coun- ty, the City needs to pass an ordinance to pick up the extra penny for the EMS levy. Mr. Snyder said a motion would be in order to approve this. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER TO APPROVE ORDINANCE 2962 WHICH SETS 41t AS THE EMS LEVY AMOUNT. MOTION CARRIED with Councilmember Dwyer voting no as the Ordinance approves both tax rates, and Council - member Dwyer previously stated he was against the 103%, but he is not against the 41� for the EMS levy. EDMONDS CITY COUNCIL APPROVED MINUTES Page 3 December 14, 1993 PROPOSED ORDINANCE AMENDING THE 1993 BUDGET AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDI- TURES OF VARIOUS FUNDS. Scott Snyder, City Attorney said State Law requires an opportunity for public comment. Mayor Hall opened up this item for public comment. As no member of the audience came forward, MAYOR HALL CLOSED THE ITEM TO PUBLIC COMMENT. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE ORDINANCE 2963. MOTION CARRIED. PROPOSED ORDINANCE ADOPTING THE 1994 BUDGET '�14 �� COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE ORDINANCE 2964 ADOPTING {I�rir� THE 1994 BUDGET. MOTION CARRIED. Y� AUTHORIZATION TO ADVERTISE THE CHIEF OF POLICE POSITION k U Brent Hunter, Personnel Manager discussed the contents of the Agenda Memo with Councilmembers. As there was no range for a salary noted, Councilmembers concurred that a 10-12% range for a K U 5 salary would be adequate. Councilmember Kasper thinks the market should be "tested" and feels Jet this range would provide too high a salary. Councilmembers said they did not want someone new to the position who would be making a higher `•�,L/ salary than the retiring Police Chief who had been with the City for 20 to 25 years. Councilmem- ber Dwyer and Councilmember Petruzzi stated they do not believe the current Police Chief has an 516 adequate salary. As the ad was going to be placed in the Seattle Times as one source, Councilmember Palmer dis- closed he works for the Seattle Times, however, said he would receive no direct benefit from the proposed advertisement. (x Councilmember Kasper requested the advertisement clearly state the position is a non Civil Ser- vice position. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO PUBLISH THE POSITION WITH A SALARY RANGE OF $56,000 to $62,500. Under discussion, Councilmember Kasper believes this is too high and the market should first be tested. MOTION CARRIED with Councilmember Kasper voting no. Regarding educational requirements, it was the consensus to give the successor a three year time period in which to earn a Bachelors Degree, if the applicant met all other requirements, as was the case when the Fire Chief's position was advertised. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PALMER, FOR APPROVAL TO ADVERTISE THE CHIEF OF POLICE POSITION. MOTION CARRIED. Regarding Item (H) which was approved on the Consent Agenda, City Attorney Scott Snyder confirmed that the contract approved by Council sets forth an amendment to the Contract to $3900 per month. Councilmembers concurred. MAYOR �pin'm Mayor Hall said she would like confirmation for Arts Commission positions #3, 4 and 5: Ramona Faries; Donna Leavitt, and; Carolyn Stark. It was noted the terms for positions 4 & 5 run 1/1/94 12/31/97 and Position 3 will finished the vacated term of Crisse Bennett--1/1/93 - 12/31/96. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONFIRM POSITIONS 3, 4, AND 5. MOTION CARRIED. f\ I0 9 Under Planning Board, Mayor Hall asked for confirmation for Paula Marmion from alternate to Posi- tion #7 for the term 1/1/94 - 12/31/97. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER �pa V d HALL, TO CONFIRM PAUL MARMION TO POSITION 7. MOTION CARRIED. Mayor Hall referenced a cabaret license renewal application from Fishhouse Charlies Restaurant. No objections were noted by Councilmembers. Mayor Hall said the Waterfront Transportation meeting the previous evening drew a good sized crowd. COUNCIL (,ll COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER DWYER, THAT THE EDMONDS CITY COUNCIL NOT MEET ON DECEMBER 21 OR DECEMBER 28. MOTION CARRIED. YL `^(l� EDMONDS CITY COUNCIL APPROVED MINUTES Page 4 December 14, 1993 Councilmember Petruzzi complimented the Mayor and Staff on their efforts to reduce expenditures during 1993. Councilmember Kasper noted 1993 was a good revenue year. Councilmember Hall complimented Councilmember Palmer on his work as Councilmember. Student Representative Chris Hewett thanked the Mayor and Council for the opportunity to serve as Student Representative. With no further business before the Mayor or Council, Mayor Hall adjourned the meeting at 9:15 p.m. EDMONDS CITY COUNCIL APPROVED MINUTES Page 5 December 14, 1993 M E M O R A N D U M December 13, 1993 To: Council President Dave Earlinge Councilmember Steve Dwyer Councilmember Michael Hall Councilmember Bill Kasper Councilmember John Nordquist Councillmember Tom Petruzzi From: Councillmember Jeff Palmer`" Subject: Proposed Finalization of the 1994 Budget Accept the Mayors proposed 1994 Budget including but without making her proposed 1993 ending $357,300. Take the' anticipated 1993 ending $539,500 and allocate it in the General Fund in Unbudgeted Expenses (a-h) from pink sheet Study and demonstration project on televising City Council meetings LEOFF I long term care premium Edmonds Library (2) book carts if if File Painting to if Banner Cleaning City wide Newsletter Lions Club Flag program Increased Advertisinglof Council Agenda's To fund 114 Street Beautification Send Mayor to NLC To a new sub -fund of fund 005 To fund 111 & 112 (Councilman Kasper to determine the mix). To fund 116 Building Maintenance to cover Library Wash & Seal Brick in 1994 To fund 119 Council Contingency Total: Allocate from other Funds her proposed 103% cash transfer of cash balance of this way . . . 59,920 500 35,000 1,000 500 1,500 15,000 300 2,000 2,000 11 800 50,000 232,300 Hotel/Motel Tax Fund i20: To Sister City Commission 50,000 87-; 539,500 Capital Improvements Fund 325: From interest earnings Station 6 Exhaust system m Other Action: All unfunded CIP projects should only be listed under future years. Assumes approval of the requested .41 EMS levy level. BUDGET94 i AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. DECEMBER 14, 1993 BUDGET WORK SESSION - (COUNCIL COMMITTEES CANCELED) CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. (5 Min.) CONSENT AGENDA A. ROLL CALL B. APPROVAL OF MINUTES OF DCEMBER 7, 1993 C. APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF DECEMBER 6, 1993 D. ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LILLIAN G. WILLIAMS (AMOUNT UNKNOWN) E. PROPOSED RESOLUTION COMMENDING COUNCILMEMBER JEFF PALMER ' F. REPORT ON BIDS AND AWARD OF CONTRACT FOR PURCHASE OF COMBINATION RESCUE TOOL G. APPROVAL OF 1994 EQUIPMENT RENTAL RATES H. AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES CONTRACT WITH PROSECUTOR DAVID A. STEINER FOR 1994 I. PROPOSED ORDINANCE AMENDING ORDINANCE 2884 REGARDING LIST OF COUNCIL PAID COMMITTEES (from November 30, 1993) J. AUTHORIZATION FOR MAYOR TO SIGN RENEWAL OF MINUTE TAKER CONTRACT WITH KARIN NOYES 3. (15 Min.) PRESENTATION OF RESOLUTION HONORING COUNCILMEMBER JEFF PALMER FOR HIS SERVICE AS COUNCILMEMBER (2o Min.) RECESS FOR REFRESHMENTS 4. (2o Min.) PROPOSED RESOLUTION TO WSDOT ON STATEWIDE PASSENGER RAIL SPEED AND SAFETY (continued from December 7, 1993) 5. (so Min.) FINALIZATION OF 1994 BUDGET 6. (5 Min.) PROPOSED ORDINANCE LEVYING 1994 REGULAR PROPERTY AND EMERGENCY MEDICAL SERVICES TAX Page 1 EDMONDS CITY COUNCIL AGENDA PAGE 2 DECEMBER 14, 1993 7. (5 Min.) PROPOSED ORDI S. (5 Mtn.) PROPOSED ORI UNANTICIPATED' 9. (10 Min.) AUTHORIZATION 10. (5 Min.) MAYOR 11. (15 Min.) COUNCIL PARKING AND MEETING ROOMS ARE Al HOURS ADVANCE NOTICE FOR SPECIAL ICE ADOPTING THE 1994 BUDGET \NCE AMENDING THE 1993 BUDGET AS A RESULT OF NSFERS AND EXPENDITURES OF VARIOUS FUNDS %DVERTISE THE CHIEF OF POLICE POSITION FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 The Council Agenda appears on Chambers Cable, Channel 32