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04/12/1994 City CouncilCITY COUNCIL APPROVED MINUTES APRIL 12, 1994 THESE MINUTES WERE APPROVED AT THE APRIL 19, 1994 CITY COUNCIL MEETING. The Committee Work Meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street. The meeting was preceded by a flag salute. ELECTED OFFICIALS Laura Hall, Mayor John Nordquist, Council'President Steve Dwyer, Councilmember Michael Hall, Councilmember William J. Kasper, Councilmember Dave Earling, Councilmember Barbara Fahey, Councilmember Tom Petruzzi, Councilmember Damon Guilfoyle, Student Rep. Approval of the Agenda STAFF Paul Mar, Community Srv. Dir. Bob Alberts, City Engineer Chuck Day, Accounting Manager Brent Hunter, Personnel Rhonda March, City Clerk Barb Mehlert, Recorder COUNCIL PRESIDENT NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO REVERSE THE ORDER OF ITEM 4 AND 5 ON THE AGENDA. MOTION CARRIED. COUNCIL PRESIDENT NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO DELETE ITEM 6 ON THE AGENDA. MOTION CARRIED COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. Proclamation recognizing Edmonds-Woodway High School German -American w U��Exchange Week Q{0jor Mayor Hall read a proclamation into the record recognizing Edmonds-Woodway High School German -American Exchange Week. Several German exchange students were present for the reading and presentation. Mayor Hall presented the proclamation to teacher Susan Hill of Edmonds Woodway and noted a proclamation will be given to each student. Following the proclamation, Mayor Hall was presented with a special piece of German pottery, on behalf of the German exchange students and their home town. Commendation award to teacher Susan Hall { Mayor Hall read a commendation into the record "expressing admiration �,, and respect for teacher Susan recognizing U n Hall reco nizin all she has contributed R ofo to making Edmonds a better place to work and live". It was noted in the commendation that Ms. Hall has spent 26 years teaching the youth in Edmonds, and recognized the many hours she has spent with students with J special problems, and the many hours she has contributed through programs such as the German/American Exchange Program. Susan Hall thanked Mayor Hall. Confirmation of Police Chief Appointment Po(�G — — e J COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT NORDQUIST, Ght TO CONFIRM THE APPOINTMENT OF POLICE CHIEF TOM MILLER. MOTION CARRIED. w COP Chief Miller was in the audience along with his wife, and thanked the Mayor and Council for the appointment. FINANCE COMMITTEE AGENDA vi(� Review of petty cash and credit card expenditures for the month of (��Jck March 1994 Cori Chuck Day, Accounting Manager, was available for questions, of which there were none. COMMUNITY SERVICES COMMITTEE AGENDA r`�� Discussion on proposed cellular site project at Five Corners C0�"n Community Services Director Paul Mar noted this proposal by CenCall is 5�e� similar in nature to the proposal by U.S. West a few months back. CV0 Richard Hamlin, representative for CenCall was present. The proposal is for CenCall to construct an approximate 100 foot antenna at Five Corners. The company is a communications company whose business is expanding in the Northwest. Council discussion The request was turned down at this time. Councilmember Hall said this is basically the same request that U.S. West had made of the city. Councilmember Hall said it is his feeling the company will be making a large profit and is not willing to share that with the city. It was noted that CenCall is willing to pay a monthly rent for the property. Councilmember Hall said the rent the company is willing to pay is not realistic and said unless the CenCall is willing to change their views on compensation to the city, he is not interested. Councilmember Fahey asked if CenCall is a competitor with U.S. West. Mr. Hamlin replied affirmatively. It was noted by Paul Mar that U.S. West has now located their antenna on the property of Edmonds Presbyterian Church. NATIONAL EARTHQUAKE WEEK City Council Approved Minutes April 12, 1994 Page 2 Mayor Hall inserted this topic in the agenda, and called Acting Fire Chief Mike Springer to the podium. It was noted at 9:56 a.m, the following day, the city will take part in an active drill as if there were an earthquake. Mayor Hall and Acting Fire Chief Springer said this is a national event and it is intended that everyone take part so they will know what to do if a major earthquake struck the area. Review of Public Works Facility Off -Site Work and Financial Status Report Paul Mar, Bob Alberts, and Noel Miller presented the scope -of -work and funding issues for the off -site improvements at the new Public Works Facility, including documentation of the chronology of related events, options for the off -site scope of work, funding options, and a recommended course of action. Councilmember Petruzzi said he is disturbed the total amount for the off-street improvements was not included in the budget. It was noted that and additional $106,000 is needed for the improvements. Councilmember Petruzzi said he is not disputing the work that needs to be done off -site, but said it should have been included in the budget. Councilmember Kasper said the money could come out of the Utility Fund. Councilmembers did not seem interested in taking the money out of the Street Fund. It was the consensus of the Council that the City would first obtain bids for the off-street work, and then come back to the council with the bids, along with a various funding options. Continued discussion on street resurfacing policy Bob Alberts said the City budgeted $60,000 for a slurry seal or a chip seal program for 1994. The City has had moderate to poor success with both of types of resurfacing in recent years. Mr. Alberts said the Community Services Committee was very interested in reinstating the chip seal program. The results of a 1993 chip seal project on Meadowdale Beach Road, however, was not encouraging. Mr. Alberts said the project was not a success due to the rock becoming loose and unraveling, of which the cause of failure is unknown. Mr. Alberts recommended a scaled down project with a budget of $20,000 be implemented, and that the project bid as Public Works project. If the project is a success, the 1995 project can be expanded with confidence. If the project is not successful, a.decision on the continued use of both chip 'seal and slurry seal will need to -be decided. Mr. Alberts said the city does not have the funds to properly repair or overlay all of the streets. r City Council Approved Minutes April 12, 1994 Page 3 Councilmember Kasper agreed the city does not have the funds to property repair or overlay all the streets without the utilization of a Local Improvement District. It was the consensus of the Council to accept Mr. Albert's recommendation and go forward with the scaled down project. Review of the process involved in the Multimodal Project Councilmember Kasper said the Council has been left out of the process and because of that, contracts are being signed, money is being transferred without Council authorization. Councilmember Petruzzi agreed. Councilmember Petruzzi was concerned of a potential liability MopO,I(1� problem because of this and the fact that Edmonds is the "lead agency". Mop Community Services Director Paul distributed the Memorandum of tV+ Understanding between WSDOT, City of Edmonds, and Community Transit. Mr. Mar explained the process via overhead charts and exhibits in the Agenda Memo. Councilmember Petruzzi requested that in the future, Council is to VC/ grant authorization for any and all contracts relating to this project, C0L 0�5 before they are signed. Mr. Mar consented. ,etCouncilmember Kasper and Councilmember Petruzzi said they are not comfortable with the termination language included in the Interlocal Agreement. As a procedural matter, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO EXTEND THE MEETING. MOTION CARRIED. Councilmember Kasper asked if the Council should restate the "4 no's". There were concerns from Councilmember Kasper and Petruzzi that the 15 repairs being done at the present ferry dock will turn into permanent �Q expansion. Mr. Mar said that cannot be done as they would first have to get permits from the City to do anything to the dock except for repairing or rebuilding it as it currently is. Councilmember Kasper said there are portable slips that could be utilized at that site. With no further business before the Mayor or City Council, the meeting was adjourned at 10:04 p.m. City Council Approved Minutes April 12, 1994 Page 4 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. APRIL 12, 1994 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) 7:00 P.M. EXECUTIVE SESSION ON A PERSONNEL MATTER (APPROXIMATELY 60 MINUTES) CALL TO ORDER - 8:00 P.M. f3IT04DC HIIN 1. APPROVAL OF AGENDA 2. (5 MIN) _PROCLAMATION RECOGNIZING EDMONDS-WOODWAY HIGH SCHOOL GERMAN- AMERICAN EXCHANGE WEEK 3. (5 MIN) CONFIRMATION OF POLICE CHIEF APPOINTMENT CONVENE TO COMMITTEE WORK MEETING The City Council Committee Work Meeting is a meeting of the full City Council and staff. The meeting format is structured by committee. All related committee reports and discussion are scheduled to be presented in the order as shown below. The meetings are open to the public but are not public hearings. 4. COMMUNITY SERVICES COMMITTEE AGENDA: (10 MIN) (A) DISCUSSION ON PROPOSED CELLULAR SITE PROJECT AT FIVE CORNERS (20 MIN) (B) REVIEW OF PUBLIC WORKS FACILITY OFF -SITE WORK AND FINANCIAL STATUS REPORT (10 MIN) (C) CONTINUED DISCUSSION ON STREET RESURFACING POLICY (30 MIN) (D) REVIEW OF PROCESS INVOLVED IN THE MULTIMODAL PROJECT 5. FINANCE COMMITTEE AGENDA: (5 MIN) (A) REVIEW OF PETTY CASH AND CREDIT CARD EXPENDITURES FOR THE MONTH OF MARCH 1994 6. EXECUTIVE SESSION ON A PROPERTY MATTER PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable, Channel 32.