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06/28/1994 City CouncilTHESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING EDMONDS CITY COUNCIL APPROVED MINUTES JUNE 28, 1994 The City Council work meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street. The meeting was preceded by a flag salute. ELECTED OFFICIALS Laura Hall, Mayor John Nordquist, Council President Steve Dwyer, Councilmember Michael Hall, Councilmember William J. Kasper, Councilmember Dave Earling, Councilmember Barbara Fahey, Councilmember Tom Petruzzi, Councilmember APPROVAL OFAGENDA CONSENTAGENDA (A) ROLL CALL STAFF Paul Mar, Community Services Director Tom Miller, Police Chief Rob Chave, Planning manager Noel Miller, Public Works Superintendent. Mike Springer, Asst. Fire chief Brent Hunter, Personnel Manager Rhonda March, City Clerk Barb Mehlert, Recorder Scott Snyder, City Attorney (B) APPROVAL OF MINUTES OF JUNE 21, 1994 (C) APPROVAL OF CLAIM WARRANTS 941024 THRU 59433250 IN THE AMOUNT OF $316,778.44 FOR THE WEEK OF JUNE 20, 1994 (D) REPORT ON BIDS OPENED JUNE 20, 1994 FOR PLAYGROUND EQUIPMENT FOR CITY PARK AND AWARD OF CONTRACT TO STEEL SYSTEMS, INC. ($40,407.29) (E) REPORT ON BIDS OPENED JUNE 20, 1994 FOR EMERGENCY VEHICLE EXUAUST CAPTURE AND AWARD OF CONTRACT TO MCABEE CONSTRUCTION ($24,314.70, INCLUDING SALES TAX) CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 1 THESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING (F) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORM AND LAUNDRY SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE AND TREATMENT PLANT EMPLOYEES (G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON COMBINED HEARING HELD MAY 17, 1994, ON APPEALS PERTAINING TO A PROPOSED 4-LOT SHORT PLAT FOR PROPERTY LOCATED AT 7037 THOMAS AND MARTHA WALKER/FILE NOS. 5-93-152,AP94-22 AND AP-94-24) (H) AUTHORIZATION FOR MAYOR TO SIGN COMMUTE TRIP REDUCTION (CTR) 0 M (I) AUTHORIZATION FOR MAYOR TO SIGN PROPOSED SNOCOM INTERLOCAL S AGREEMENT L D C (J) CODESECTION PROPOSED W90 070 RELATING TOINANCE AMENDING THE LICENSENS FEOE FOR ONDS CITY COMMUNITY ORIENTED OPEN AIR MARKETS !� r SWEARING IN OF NEW POLICE RESERVE OFFICERS Police Chief Tom Miller read the Police Code of Ethics into the record. Chief Miller introduced (-6 the seven reservists to the City Council and audience members. Chief Miller said the citizens of L�rS Edmonds will be well serviced and everyone should be proud of these reservists as they will D f�' serve the city well Chief Miller explained the process utilized and said the seven reservists were chosen out of 100 applicants.. Mayor Hall gave the Oath of Office to the Reservists and following this, they were congratulated by the Mayor, City Council, and audience members. REPORT ON BIDS OPENED June 21, 1994 FOR CONSTRUCTION OF 72ND AVENUE WEST1210TH STREET SOUTHWEST STREET IMPROVEMENTS City Engineer Bob Alberts provided the staff report and reported on the bids that were opened. Mr. Alberts said several responsive bids were received and noted funding options would be discussed under the next agenda topic. This topic was for Council information at this point, and no action was required of the City Council. PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION L Paul Mar, Community Services Director, discussed funding options and directed Council �t�b^X/5 attention to his memorandum included in Council packets. j/l�O r r ���GJ✓5 It was noted that total off site improvements costs are going to be $328,336. Councilmember 0 Dwyer asked if all the College Place Traffic Impact Fees could be applied to the off -site roadway improvements for 72nd Ave. W. And 210th St. S.W. Mr. Mar said yes. Councilmember Dwyer said he would feel more comfortable using the College Place Traffic Impact Fees which amount to 264,000, along with using approximately $64,000 from the Public Work GO Bond accumulated earnings to make up the difference Councilmembers concurred. CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 2 THESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING Public Works Director Noel Miller gave a presentation to the Mayor and Council depicting work in progress at the new Public Works site. Mr. Miller said he welcomed Councilmembers to tour the facility. RE ANAL YSIS OF SPACE NEEDS PLAN The City Council, Mayor and Community Services Director Paul Mar held a discussion on the space needs for City Hall. Councilmembers all agreed the space needs issue needs to be resolved in the immediate near future. Councilmember Petruzzi said he would like to have a decision made by the end of the year and be able to go to a bond issue by February. Councilmember Petruzzi said by delaying the project only means incurring extra debt because of rising costs. Councilmember Petruzzi said he has studied the space needs issue closely and has come to the conclusion that a new City Hall, all inclusive could be built for $12 million if it was to stay on -site. Councilmember Petruzzi said this figure takes into account square footage would be $150 foot which he says is more than generous. Councilmember Petruzzi, Earling, Petruzzi, Fahey and Nordquist expressed their interest for City Hall to remain on the present site or within the immediate radius of the existing site. Councilmember Kasper said although he agrees, he feels the buildings could be retrofitted and remodeled rather than tearing down all of the buildings. Councilmember Earling asked Police Chief Tom. Miller if he agrees with the former Police Chiefs finding that the best place for the Police Department would be the present location. Chief Miller replied affirmatively. Councilmember Kasper said the Council, during the past three council retreats have said the Fire Station would move to the vacated public works site, which would give the Police Department an opportunity to expand at the current site. Councilmember Kasper said he does not agree with the 170 parking stalls that are planned for a new city structure. Councilmember Kasper said with the Transportation Demand Management issue coming before the City, the City will not need anywhere near this number of parking stalls. Councilmember Kasper said the arches in the present city hall are an integral part of the City, and should be preserved. Councilmember Kasper said he is pro -renovation and against demolishing all of the current structures. The City Council continued to discuss the matter. It was the consensus of the Council that the space needs issue needs to be solved in an expedient manner. Further discussion on this matter will be continued to another Council Meeting. ISCUSSION ON PROPOSAL ON ARCHITECTURAL DESIGN BOARD PROCESS AND A p O TIMELINE "CONTINUED FROM JUNE 7.1994) 0&e.11*5 Rob Chave, Planning Manager, provided the Staff Report. In the Agenda Memo, Mr. Chave said the Planning Division's 1994-1995 work program includes updating and revising the ECDC to comply with the Growth Management Act. Mr. Chave said CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 3 THESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING the Planning Department intends to take this opportunity to revisit the City's standards and processes to ensure consistency with the Comprehensive Plan and to address issues such as some of the ones raised by the Chamber in a list of suggestions dated May 19th. The overall goals for the amendment process have been discussed by the Planning Board and City Council. Mr. Chave discussed these goals with the Mayor and City Council. Regarding ADB Process and Standards, Mr. Chave outlined goals including: 1. Clarifying with both words and pictures the standards and guidelines for ADB approvals. This is the urban design element which is being worked on by the ADB and Planning Board, and is scheduled to be completed by year's erid, and will be adopted as part of the Comprehensive Plan. 2. Reviewing the thresholds for staff review vs. Formal ADB review, and how the advertising, notice and appeal procedures affect each of these timelines. 3. Revising and Updating chapters 16 and 17 (Zoning) of the ECDC to be consistent with the Comprehensive Plan. Mr. Chave said he would like to formulate a Project Oversight Committee which would consist of 13 Members: 2 City Council, 2 Planning board, 2 ADB, 2 Staff, 1 Port, 1 School District, I Hospital, and 2 from the Chamber. Councilmember Dwyer referenced a letter from ADB Member Keith Leasure who in his letter, addressed the Chamber of Commerce position paper regarding "current problems with permitting, licensing, ADB Process". Councilmember Dwyer said Mr. Leasure's letter was a well thought out letter and contains some very good information. Councilmember Dwyer said to date, the ADB has been left out of the loop and should be involved in any discussion regarding the ADB Process and potential changes. Mr. Chave agreed and said two members from the ADB will be part of the Project Oversight Committee. Councilmember Petruzzi assured Mr. Leasure there is no attempt to abandon the ADB process as it plays a very critical role in keeping Edmonds the type of community we want it to be which is "a pleasant and aesthetic place to live" (quoted from Mr. Leasure's letter).. Councilmember Petruzzi referenced the proposed Project Oversight Committee. Councilmember Petruzzi said one of the City's main goals in this review is to streamline the process so that the businesses that we do want to locate in Edmonds can and flourish in the community, and that they may do so without an over -abundance of a bureaucratic maze. Councilmember Petruzzi said in the same light, the type of buildings the City does want built in the community that encompass the type of architecture that is consistent with the Edmonds way of life should be able to be built in a timely manner, and not unduly held up by too much bureaucracy. Councilmember Petruzzi and Councilmember Fahey offered to serve on the Project Oversight Committee on behalf of the City Council. UPDATE ON COMPREHSNVIE PLAN EIS PROCESS AND REVIEW OF C COMPREHSNIVE LAND USE ISSUES AND CONCEPTS. Rob Chave, Planning Manager, discussed the outline of the Comprehensive Plan and presented a OW progress report on the status of the various plan elements. Nadine Zackrisson from Huckell- y�j Weinman provided an update to City Council. Ms. Zackrisson showed an overhead transparency which indicated that most other major jurisdictions are not going to meet the July 1 deadline date CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 4 THESE MINUTES WERE APPROVED AT THE DULY 5, 1994 CITY COUNCIL MEETING to comply with the Growth Management Act. Ms. Zackrisson said she understands there will not be any action to move ahead with any efforts to impose sanctions against those who unable to meet the July 1 deadline. Ms. Zackrisson said Edmonds is well within the same time line as most other jurisdictions. Mayor Hall said all of the cities and the County are hard pressed to meet not only the deadline but the work that is going to go into to get the plans together. Mayor Hall said there is a great deal of extra work with no funds provided for additional staff to do all of the work. DISCUSSION ON MASTER PLAN IMPLEMENTA TION {from May 24. 1994Z Rob Chave, Planning Manager, provided the Staff report. GAS lew Discussion continued on master planning concepts in order to agree on a direction to be ' incorporated into the City's Comprehensive Plan and subsequent development regulations. As discussed on May 24th, there is interest on the part of the School District, Port of Edmonds and Steven's Hospital in master planning for their districts. There is also the possibility of using a master plan process to address future development of the UNOCAL site. As presented on the 24th, there are several approaches and issues to be. considered in implementing a master plan process. Mr. Chave direction the Councils' attention to a memorandum included in Council Packets from the City Attorney. Scott Snyder, City Attorney discussed his memorandum and this topic with the Mayor and City Council. Councilmember Kasper said to be careful in setting up a public process that isn't available to the private sector. Councilmember Kasper said if there is going to be a process, it should be available to everyone including the private sector. REPORT ON GENERAL FUND FINANCLIL POSITION FOR PERIOD ENDED MAY 31, Vf 1994• `— G' Art Housler, Administrative Services Director, provided the financial report. n a Revenues are over target by $61,874 or 3.4% for May and $299,481 or 5.6% for the period. Mr. Housler went into detail on these figures. Two of the five major categories of revenues are less than last month but still well above target. Sales tax is $36,500 above target for the period which is an increase of $15,822 over April. Mr. Housler referenced an attachment to the Agenda Memo illustrating the sales tax trend. Expenditures are under target by $410,419 or 9.4% for the period through April. Because of transfers to other funds being processed, the position changed from being underspent to being overspent in May by $2,061.Mr. Housler said transfers are processed in May/June when property taxes are recited. No department/division exceeded their target at the end of the period. Mr. Housler said generally, the city's financial position is good. Mr. Housler illustrated his figures via overhead charts. AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR OFFICE SUPPLIES, FURNISHINGS AND EQUIPMENT CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 5 THESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING Art Housler, Administrative Services Director provided the report. On June 14, 1994, the Council Finance Committee approved the three recommendations included in the packet and advised Staff to schedule the subject on a City Council Consent Agenda. Council President Nordquist asked that this be placed on the regular agenda so some discussion could take place. Council President Nordquist said after talking with Brent Hunter and Scott Snyder regarding the change in the job descriptions they reported there is no problem with this according to the bargaining unit. Council President Nordquist said this is a new process to the City, and is a direction in which the City has not taken in the past. Council President Nordquist expressed his concern that staff may not receive warranties on items purchased through the larger companies. Council President Nordquist said he believes the City is circumventing the State Contract and expressed concern that local vendors are being left out. Mr. Housler said warranties will be provided to the City, and said in the past, very little office supplies have been purchased from local vendors. Mayor Hall said it is always the City's intent to shop and buy locally when possible. Councilmember Petruzzi suggested a sunset date be added so Council could review the process at some point to see if it is effective. MAYOR Mayor Hall said there have been many favorable calls to her office regarding the televising of Council Meetings. Mayor Hall read into the record, a Press Release concerning Fire Chief Buzalsky's leave of absence. Mayor Hall referenced a petition with 19 signatures requesting a warning light at Main & 8th so pedestrians can cross safely. Mayor Hall discussed the upcoming 4th of July festivities in Edmonds. I As a prncednral matter; COUNCI)<.MEMBER EARL*.mG MOVED, SECONDED BY COUNCIId1EMBER ETR .,, TO EXTEND T 1VIEE ING FOR 5 MINUT`ES MOTION CARRIED COUNCIL Council President Nordquist reported on Health District Issues.. Councilmember Earling reported on RTA issues. CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 6 THESE MINUTES WERE APPROVED AT THE JULY 5, 1994 CITY COUNCIL MEETING Councilmember Petruzzi reported on EVB Issues. Councilmember Dwyer asked the Public Safety Committee review next week the proposed Medic 7 Interlocal Agreement. Councilmember Dwyer said it should then be placed on the July 19th Agenda for authorization for Mayor to sign the Medic 7 Interlocal Agreement. Councilmember Fahey distributed a memorandum to Mayor and Council concerning the Hotel/Motel tax. Councilmember Fahey discussed the memorandum with the Mayor and Councilmembers. Paul Mar, Community Services Director, reminded everyone that there will be a meeting at the Senior Center the following evening regarding the Multi -Modal Issue and near term improvements at the current ferry dock. EXECUTIVE SESSION ON PROPERTY MATTERS At 10:10 p.m, the Mayor and City Council recessed to the scheduled executive session. At approximately 11:00, the executive session ended and the meeting was adjourned. THE ORIGINAL SIGNED COPY OF THESE MINUTES AS WELL AS A TAPED RECORDING OF THE CITY COUNCIL MEETING CAN BE LOCATED IN THE CITY CLERK'S OFFICE. �AURANK, HALL, MAYOR R ON�DO. �MARC , CI�TYCL�ERK CITY COUNCIL APPROVED MINUTES June 28, 1994 Page 7 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. 2. 3. 4. JUNE 28, 1994 WORK MEETING - NO AUDIENCE PART►CIPATION APPROVAL OF AGENDA CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF JUNE 21, 1994 (C) APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF JUNE 20, 1994 (D) REPORT ON BIDS OPENED JUNE 20, 1994 FOR PLAYGROUND EQUIPMENT FOR CITY PARK AND AWARD OF CONTRACT TO STEEL SYSTEMS, INC. ($40,407.29) (E) REPORT ON BIDS OPENED JUNE 21, 1994, FOR EMERGENCY VEHICLE EXHAUST CAPTURE SYSTEMS AND AWARD OF CONTRACT TO MCABEE CONSTRUCTION ($24,314.70, INCLUDING SALES TAX) (F) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORM AND LAUNDRY SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE AND TREATMENT PLANT EMPLOYEES (G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON COMBINED HEARING HELD MAY 17, 1994, ON APPEALS PERTAINING TO A PROPOSED 4-LOT SHORT PLAT FOR PROPERTY LOCATED AT 7037 MEADOWDALE BEACH ROAD (APPLICANT: KENNETH HOLLAND / APPELLANTS: THOMAS AND MARTHA WALKER / FILE NOS. S-93-152, AP-94-22 AND AP-94-24) (H) AUTHORIZATION FOR MAYOR TO SIGN COMMUTE TRIP REDUCTION (CTR) AGREEMENT FOR 1994-95 WITH SNOHOMISH COUNTY ($2,000) (1) AUTHORIZATION FOR MAYOR TO SIGN PROPOSED SNOCOM INTERLOCAL AGREEMENT (J) PROPOSED ORDINANCE AMENDING THE PROVISIONS OF EDMONDS CITY CODE SECTION 4.90.070 RELATING TO THE LICENSE FEE FOR COMMUNITY ORIENTED OPEN AIR MARKETS (5 Min.) SWEARING IN OF NEW POLICE RESERVE OFFICERS (5 Min.) REPORT ON BIDS OPENED JUNE 21, 1994 FOR CONSTRUCTION OF 72ND AVENUE WEST/210TH STREET SOUTHWEST STREET IMPROVEMENTS 5. (15 Min.) PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION 6, (45 Min.) RE -ANALYSIS OF SPACE NEEDS PLAN 7. (20 Min.) DISCUSSION ON PROPOSAL ON ARCHITECTURAL DESIGN BOARD PROCESS AND TIMELINE (continued from June 7, 1994) 8. (20 Min.) UPDATE ON COMPREHENSIVE PLAN EIS PROCESS AND REVIEW OF COMPREHENSIVE LAND USE ISSUES AND CONCEPTS 9. (15 Min.) DISCUSSION ON MASTER PLAN IMPLEMENTATION (from May 24, 1994) - CONTINUED- EDMONDS CITY COUNCIL -2- JUNE 28, 1994 10. (10 Min.) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MAY 31, 1994 11. (10 Min.) AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR OFFICE SUPPLIES, FURNISHINGS AND EQUIPMENT 12. (5 Min.) MAYOR 13. (20 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 14. EXECUTIVE SESSION ON PROPERTY MATTERS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32.