06/28/1994 City CouncilTHESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
EDMONDS CITY COUNCIL APPROVED MINUTES
JUNE 28, 1994
The City Council work meeting of the Edmonds City Council was called to order at 7:00 p.m. by
Mayor Laura Hall in the Library Plaza Room, 650 Main Street. The meeting was preceded by a
flag salute.
ELECTED OFFICIALS
Laura Hall, Mayor
John Nordquist, Council President
Steve Dwyer, Councilmember
Michael Hall, Councilmember
William J. Kasper, Councilmember
Dave Earling, Councilmember
Barbara Fahey, Councilmember
Tom Petruzzi, Councilmember
APPROVAL OFAGENDA
CONSENTAGENDA
(A) ROLL CALL
STAFF
Paul Mar, Community Services Director
Tom Miller, Police Chief
Rob Chave, Planning manager
Noel Miller, Public Works Superintendent.
Mike Springer, Asst. Fire chief
Brent Hunter, Personnel Manager
Rhonda March, City Clerk
Barb Mehlert, Recorder
Scott Snyder, City Attorney
(B) APPROVAL OF MINUTES OF JUNE 21, 1994
(C) APPROVAL OF CLAIM WARRANTS 941024 THRU 59433250 IN THE AMOUNT
OF $316,778.44 FOR THE WEEK OF JUNE 20, 1994
(D) REPORT ON BIDS OPENED JUNE 20, 1994 FOR PLAYGROUND EQUIPMENT
FOR CITY PARK AND AWARD OF CONTRACT TO STEEL SYSTEMS, INC.
($40,407.29)
(E) REPORT ON BIDS OPENED JUNE 20, 1994 FOR EMERGENCY VEHICLE
EXUAUST CAPTURE AND AWARD OF CONTRACT TO MCABEE
CONSTRUCTION ($24,314.70, INCLUDING SALES TAX)
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 1
THESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
(F) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORM AND
LAUNDRY SERVICE FOR PUBLIC WORKS, PARK MAINTENANCE AND
TREATMENT PLANT EMPLOYEES
(G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON
COMBINED HEARING HELD MAY 17, 1994, ON APPEALS PERTAINING TO A
PROPOSED 4-LOT SHORT PLAT FOR PROPERTY LOCATED AT 7037
THOMAS AND MARTHA WALKER/FILE NOS. 5-93-152,AP94-22 AND AP-94-24)
(H) AUTHORIZATION FOR MAYOR TO SIGN COMMUTE TRIP REDUCTION (CTR)
0 M (I) AUTHORIZATION FOR MAYOR TO SIGN PROPOSED SNOCOM INTERLOCAL
S AGREEMENT
L D C (J) CODESECTION PROPOSED W90 070 RELATING TOINANCE AMENDING THE LICENSENS FEOE FOR ONDS CITY
COMMUNITY
ORIENTED OPEN AIR MARKETS
!� r SWEARING IN OF NEW POLICE RESERVE OFFICERS
Police Chief Tom Miller read the Police Code of Ethics into the record. Chief Miller introduced
(-6 the seven reservists to the City Council and audience members. Chief Miller said the citizens of
L�rS Edmonds will be well serviced and everyone should be proud of these reservists as they will
D f�' serve the city well Chief Miller explained the process utilized and said the seven reservists were
chosen out of 100 applicants..
Mayor Hall gave the Oath of Office to the Reservists and following this, they were congratulated
by the Mayor, City Council, and audience members.
REPORT ON BIDS OPENED June 21, 1994 FOR CONSTRUCTION OF 72ND AVENUE
WEST1210TH STREET SOUTHWEST STREET IMPROVEMENTS
City Engineer Bob Alberts provided the staff report and reported on the bids that were opened.
Mr. Alberts said several responsive bids were received and noted funding options would be
discussed under the next agenda topic.
This topic was for Council information at this point, and no action was required of the City
Council.
PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION
L Paul Mar, Community Services Director, discussed funding options and directed Council
�t�b^X/5 attention to his memorandum included in Council packets.
j/l�O r r
���GJ✓5 It was noted that total off site improvements costs are going to be $328,336. Councilmember
0 Dwyer asked if all the College Place Traffic Impact Fees could be applied to the off -site roadway
improvements for 72nd Ave. W. And 210th St. S.W. Mr. Mar said yes. Councilmember Dwyer
said he would feel more comfortable using the College Place Traffic Impact Fees which amount
to 264,000, along with using approximately $64,000 from the Public Work GO Bond
accumulated earnings to make up the difference Councilmembers concurred.
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 2
THESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
Public Works Director Noel Miller gave a presentation to the Mayor and Council depicting work
in progress at the new Public Works site. Mr. Miller said he welcomed Councilmembers to tour
the facility.
RE ANAL YSIS OF SPACE NEEDS PLAN
The City Council, Mayor and Community Services Director Paul Mar held a discussion on the
space needs for City Hall.
Councilmembers all agreed the space needs issue needs to be resolved in the immediate near
future. Councilmember Petruzzi said he would like to have a decision made by the end of the
year and be able to go to a bond issue by February. Councilmember Petruzzi said by delaying
the project only means incurring extra debt because of rising costs. Councilmember Petruzzi said
he has studied the space needs issue closely and has come to the conclusion that a new City Hall,
all inclusive could be built for $12 million if it was to stay on -site. Councilmember Petruzzi said
this figure takes into account square footage would be $150 foot which he says is more than
generous. Councilmember Petruzzi, Earling, Petruzzi, Fahey and Nordquist expressed their
interest for City Hall to remain on the present site or within the immediate radius of the existing
site. Councilmember Kasper said although he agrees, he feels the buildings could be retrofitted
and remodeled rather than tearing down all of the buildings.
Councilmember Earling asked Police Chief Tom. Miller if he agrees with the former Police
Chiefs finding that the best place for the Police Department would be the present location. Chief
Miller replied affirmatively.
Councilmember Kasper said the Council, during the past three council retreats have said the Fire
Station would move to the vacated public works site, which would give the Police Department an
opportunity to expand at the current site. Councilmember Kasper said he does not agree with the
170 parking stalls that are planned for a new city structure. Councilmember Kasper said with the
Transportation Demand Management issue coming before the City, the City will not need
anywhere near this number of parking stalls. Councilmember Kasper said the arches in the
present city hall are an integral part of the City, and should be preserved. Councilmember Kasper
said he is pro -renovation and against demolishing all of the current structures.
The City Council continued to discuss the matter. It was the consensus of the Council that the
space needs issue needs to be solved in an expedient manner. Further discussion on this matter
will be continued to another Council Meeting.
ISCUSSION ON PROPOSAL ON ARCHITECTURAL DESIGN BOARD PROCESS AND
A p O TIMELINE "CONTINUED FROM JUNE 7.1994)
0&e.11*5 Rob Chave, Planning Manager, provided the Staff Report.
In the Agenda Memo, Mr. Chave said the Planning Division's 1994-1995 work program includes
updating and revising the ECDC to comply with the Growth Management Act. Mr. Chave said
CITY COUNCIL APPROVED MINUTES
June 28, 1994
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THESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
the Planning Department intends to take this opportunity to revisit the City's standards and
processes to ensure consistency with the Comprehensive Plan and to address issues such as some
of the ones raised by the Chamber in a list of suggestions dated May 19th. The overall goals for
the amendment process have been discussed by the Planning Board and City Council. Mr.
Chave discussed these goals with the Mayor and City Council. Regarding ADB Process and
Standards, Mr. Chave outlined goals including:
1. Clarifying with both words and pictures the standards and guidelines for ADB approvals.
This is the urban design element which is being worked on by the ADB and Planning Board,
and is scheduled to be completed by year's erid, and will be adopted as part of the
Comprehensive Plan.
2. Reviewing the thresholds for staff review vs. Formal ADB review, and how the advertising,
notice and appeal procedures affect each of these timelines.
3. Revising and Updating chapters 16 and 17 (Zoning) of the ECDC to be consistent with the
Comprehensive Plan.
Mr. Chave said he would like to formulate a Project Oversight Committee which would consist
of 13 Members: 2 City Council, 2 Planning board, 2 ADB, 2 Staff, 1 Port, 1 School District, I
Hospital, and 2 from the Chamber.
Councilmember Dwyer referenced a letter from ADB Member Keith Leasure who in his letter,
addressed the Chamber of Commerce position paper regarding "current problems with
permitting, licensing, ADB Process". Councilmember Dwyer said Mr. Leasure's letter was a
well thought out letter and contains some very good information. Councilmember Dwyer said to
date, the ADB has been left out of the loop and should be involved in any discussion regarding
the ADB Process and potential changes. Mr. Chave agreed and said two members from the ADB
will be part of the Project Oversight Committee.
Councilmember Petruzzi assured Mr. Leasure there is no attempt to abandon the ADB process as
it plays a very critical role in keeping Edmonds the type of community we want it to be which is
"a pleasant and aesthetic place to live" (quoted from Mr. Leasure's letter).. Councilmember
Petruzzi referenced the proposed Project Oversight Committee. Councilmember Petruzzi said
one of the City's main goals in this review is to streamline the process so that the businesses that
we do want to locate in Edmonds can and flourish in the community, and that they may do so
without an over -abundance of a bureaucratic maze. Councilmember Petruzzi said in the same
light, the type of buildings the City does want built in the community that encompass the type of
architecture that is consistent with the Edmonds way of life should be able to be built in a timely
manner, and not unduly held up by too much bureaucracy. Councilmember Petruzzi and
Councilmember Fahey offered to serve on the Project Oversight Committee on behalf of the City
Council.
UPDATE ON COMPREHSNVIE PLAN EIS PROCESS AND REVIEW OF
C COMPREHSNIVE LAND USE ISSUES AND CONCEPTS.
Rob Chave, Planning Manager, discussed the outline of the Comprehensive Plan and presented a
OW progress report on the status of the various plan elements. Nadine Zackrisson from Huckell-
y�j Weinman provided an update to City Council. Ms. Zackrisson showed an overhead transparency
which indicated that most other major jurisdictions are not going to meet the July 1 deadline date
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 4
THESE MINUTES WERE APPROVED AT THE
DULY 5, 1994 CITY COUNCIL MEETING
to comply with the Growth Management Act. Ms. Zackrisson said she understands there will not
be any action to move ahead with any efforts to impose sanctions against those who unable to
meet the July 1 deadline. Ms. Zackrisson said Edmonds is well within the same time line as
most other jurisdictions.
Mayor Hall said all of the cities and the County are hard pressed to meet not only the deadline
but the work that is going to go into to get the plans together. Mayor Hall said there is a great
deal of extra work with no funds provided for additional staff to do all of the work.
DISCUSSION ON MASTER PLAN IMPLEMENTA TION {from May 24. 1994Z
Rob Chave, Planning Manager, provided the Staff report.
GAS lew Discussion continued on master planning concepts in order to agree on a direction to be
' incorporated into the City's Comprehensive Plan and subsequent development regulations.
As discussed on May 24th, there is interest on the part of the School District, Port of Edmonds
and Steven's Hospital in master planning for their districts. There is also the possibility of using
a master plan process to address future development of the UNOCAL site. As presented on the
24th, there are several approaches and issues to be. considered in implementing a master plan
process. Mr. Chave direction the Councils' attention to a memorandum included in Council
Packets from the City Attorney. Scott Snyder, City Attorney discussed his memorandum and this
topic with the Mayor and City Council.
Councilmember Kasper said to be careful in setting up a public process that isn't available to the
private sector. Councilmember Kasper said if there is going to be a process, it should be
available to everyone including the private sector.
REPORT ON GENERAL FUND FINANCLIL POSITION FOR PERIOD ENDED MAY 31,
Vf 1994•
`—
G' Art Housler, Administrative Services Director, provided the financial report.
n
a Revenues are over target by $61,874 or 3.4% for May and $299,481 or 5.6% for the period. Mr.
Housler went into detail on these figures. Two of the five major categories of revenues are less
than last month but still well above target.
Sales tax is $36,500 above target for the period which is an increase of $15,822 over April. Mr.
Housler referenced an attachment to the Agenda Memo illustrating the sales tax trend.
Expenditures are under target by $410,419 or 9.4% for the period through April. Because of
transfers to other funds being processed, the position changed from being underspent to being
overspent in May by $2,061.Mr. Housler said transfers are processed in May/June when property
taxes are recited. No department/division exceeded their target at the end of the period.
Mr. Housler said generally, the city's financial position is good. Mr. Housler illustrated his
figures via overhead charts.
AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR OFFICE SUPPLIES,
FURNISHINGS AND EQUIPMENT
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 5
THESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
Art Housler, Administrative Services Director provided the report. On June 14, 1994, the
Council Finance Committee approved the three recommendations included in the packet and
advised Staff to schedule the subject on a City Council Consent Agenda. Council President
Nordquist asked that this be placed on the regular agenda so some discussion could take place.
Council President Nordquist said after talking with Brent Hunter and Scott Snyder regarding the
change in the job descriptions they reported there is no problem with this according to the
bargaining unit. Council President Nordquist said this is a new process to the City, and is a
direction in which the City has not taken in the past. Council President Nordquist expressed his
concern that staff may not receive warranties on items purchased through the larger companies.
Council President Nordquist said he believes the City is circumventing the State Contract and
expressed concern that local vendors are being left out.
Mr. Housler said warranties will be provided to the City, and said in the past, very little office
supplies have been purchased from local vendors.
Mayor Hall said it is always the City's intent to shop and buy locally when possible.
Councilmember Petruzzi suggested a sunset date be added so Council could review the process
at some point to see if it is effective.
MAYOR
Mayor Hall said there have been many favorable calls to her office regarding the televising of
Council Meetings.
Mayor Hall read into the record, a Press Release concerning Fire Chief Buzalsky's leave of
absence.
Mayor Hall referenced a petition with 19 signatures requesting a warning light at Main & 8th so
pedestrians can cross safely.
Mayor Hall discussed the upcoming 4th of July festivities in Edmonds.
I As a prncednral matter; COUNCI)<.MEMBER EARL*.mG MOVED, SECONDED BY
COUNCIId1EMBER ETR .,, TO EXTEND T 1VIEE ING FOR 5 MINUT`ES
MOTION CARRIED
COUNCIL
Council President Nordquist reported on Health District Issues..
Councilmember Earling reported on RTA issues.
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 6
THESE MINUTES WERE APPROVED AT THE
JULY 5, 1994 CITY COUNCIL MEETING
Councilmember Petruzzi reported on EVB Issues.
Councilmember Dwyer asked the Public Safety Committee review next week the proposed
Medic 7 Interlocal Agreement. Councilmember Dwyer said it should then be placed on the July
19th Agenda for authorization for Mayor to sign the Medic 7 Interlocal Agreement.
Councilmember Fahey distributed a memorandum to Mayor and Council concerning the
Hotel/Motel tax. Councilmember Fahey discussed the memorandum with the Mayor and
Councilmembers.
Paul Mar, Community Services Director, reminded everyone that there will be a meeting at the
Senior Center the following evening regarding the Multi -Modal Issue and near term
improvements at the current ferry dock.
EXECUTIVE SESSION ON PROPERTY MATTERS
At 10:10 p.m, the Mayor and City Council recessed to the scheduled executive session. At
approximately 11:00, the executive session ended and the meeting was adjourned.
THE ORIGINAL SIGNED COPY OF THESE MINUTES AS WELL AS A TAPED RECORDING OF
THE CITY COUNCIL MEETING CAN BE LOCATED IN THE CITY CLERK'S OFFICE.
�AURANK, HALL, MAYOR R ON�DO. �MARC , CI�TYCL�ERK
CITY COUNCIL APPROVED MINUTES
June 28, 1994
Page 7
AGENDA
EDMONDS CITY COUNCIL
PLAZA MEETING ROOM - LIBRARY BUILDING
7:00 - 10:00 p.m.
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1.
2.
3.
4.
JUNE 28, 1994
WORK MEETING - NO AUDIENCE PART►CIPATION
APPROVAL OF AGENDA
CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF MINUTES OF JUNE 21, 1994
(C) APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF JUNE 20, 1994
(D) REPORT ON BIDS OPENED JUNE 20, 1994 FOR PLAYGROUND EQUIPMENT FOR CITY PARK AND
AWARD OF CONTRACT TO STEEL SYSTEMS, INC. ($40,407.29)
(E) REPORT ON BIDS OPENED JUNE 21, 1994, FOR EMERGENCY VEHICLE EXHAUST CAPTURE
SYSTEMS AND AWARD OF CONTRACT TO MCABEE CONSTRUCTION ($24,314.70, INCLUDING
SALES TAX)
(F) AUTHORIZATION TO ADVERTISE FOR BIDS FOR UNIFORM AND LAUNDRY SERVICE FOR PUBLIC
WORKS, PARK MAINTENANCE AND TREATMENT PLANT EMPLOYEES
(G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON COMBINED HEARING HELD
MAY 17, 1994, ON APPEALS PERTAINING TO A PROPOSED 4-LOT SHORT PLAT FOR PROPERTY
LOCATED AT 7037 MEADOWDALE BEACH ROAD (APPLICANT: KENNETH HOLLAND /
APPELLANTS: THOMAS AND MARTHA WALKER / FILE NOS. S-93-152, AP-94-22 AND AP-94-24)
(H) AUTHORIZATION FOR MAYOR TO SIGN COMMUTE TRIP REDUCTION (CTR) AGREEMENT FOR
1994-95 WITH SNOHOMISH COUNTY ($2,000)
(1) AUTHORIZATION FOR MAYOR TO SIGN PROPOSED SNOCOM INTERLOCAL AGREEMENT
(J) PROPOSED ORDINANCE AMENDING THE PROVISIONS OF EDMONDS CITY CODE SECTION
4.90.070 RELATING TO THE LICENSE FEE FOR COMMUNITY ORIENTED OPEN AIR MARKETS
(5 Min.) SWEARING IN OF NEW POLICE RESERVE OFFICERS
(5 Min.) REPORT ON BIDS OPENED JUNE 21, 1994 FOR CONSTRUCTION OF 72ND AVENUE WEST/210TH
STREET SOUTHWEST STREET IMPROVEMENTS
5. (15 Min.) PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION
6, (45 Min.) RE -ANALYSIS OF SPACE NEEDS PLAN
7. (20 Min.) DISCUSSION ON PROPOSAL ON ARCHITECTURAL DESIGN BOARD PROCESS AND TIMELINE
(continued from June 7, 1994)
8. (20 Min.) UPDATE ON COMPREHENSIVE PLAN EIS PROCESS AND REVIEW OF COMPREHENSIVE LAND USE
ISSUES AND CONCEPTS
9. (15 Min.) DISCUSSION ON MASTER PLAN IMPLEMENTATION (from May 24, 1994)
- CONTINUED-
EDMONDS CITY COUNCIL -2-
JUNE 28, 1994
10. (10 Min.) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MAY 31, 1994
11. (10 Min.) AUTHORIZATION TO SOLICIT REQUEST FOR PROPOSALS FOR OFFICE SUPPLIES, FURNISHINGS
AND EQUIPMENT
12. (5 Min.) MAYOR
13. (20 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS
14. EXECUTIVE SESSION ON PROPERTY MATTERS
Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24
hours advance notice for special accommodations.
The Council Agenda appears on Chambers Cable, Channel 32.