Loading...
06/14/1994 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JIJNE 14,1994 The City Council committee work meeting of the Edmonds City Council was called to order at 7:00 p.m., by Mayor Pro Tern John Nordquist in the Port of Edmonds Commission Board Room, Second Floor, 336 Admiral Way, Edmonds. The meeting was preceded by a flag salute. ELECTED OFFICIALS STAFF John Nordquist, Mayor Pro-Tem Art Housler, Administrative Srv. Director Steve Dwyer, Councilmember Tom Miller, Police Chief Michael Hall, Councilmember Buzz Buzalsky, Fire Chief Barbara Fahey, Councilmember Mike Springer, Assistant Fire Chief Tom Petruzzi, Councilmember Brent Hunter, Personnel Manager Gordy Hyde, Engineering Coordinator ABSENT Debbie Dawson, Parking Enforcement Laura Hall, Mayor Sandy Chase, Deputy City Clerk William J. Kasper, Councilmember Barb Mehlert, Recorder (both are attending the AWC Conference in Spokane) Dave Earling, Councilmember (Councilmember Earling is attending a Regional Transit Authority meeting in California) FINANCE COMMITTEE AGENDA (A) REVIEW STAFF- RECOMMENDATION TO REVISE PURCHASING PROCEDURES FOR OFFICE SUPPLIES. FURNISHINGS AND EQUIPMENT Art Housler, Administrative Services Director, provided the Staff report. Mr. Housler said existing procedures for purchasing office supplies, furnishings and equipment were established in June, 1984, Maintaining an office supply inventory was also established at the same time. Recent evaluation of these practices show they are no longer efficient. Mr., Housler referenced the evaluation contained in Attachment #1 of the Council Agenda Packet. It includes four recommendations; of which one was approved at the May 17, 1994 City Council meeting. Directors were given authorization to purchase goods and services up to $1,000 instead of $250. The three remaining recommendations are: Edmonds City Council Approved Minutes June 14 1994 Page 1 Abolish the office supply inventory and use the space for Administrative Services Department archives; • Solicit Request for Proposals for office supplies, furnishings and equipment totaling $45,000 - $50,000 per year; • Revise the job descriptions of both the Communications/Purchasing Coordinator and the Receptionist. Excluded from the Request for Proposals are products that are commonly used by all departments/divisions such as letterhead, logo envelopes, calendars, business cards, logo decals, logo mailing labels and custom inter -office forms. These items will continue to be purchased as before. Councilmember Petruzzi asked how many vendors will be utilized. Mr. Housler said one. Mayor Pro Tem Nordquist said he is discouraged by the proposal in that South Snohomish County businesses will be side stepped in favor of larger businesses out of town. Mayor Pro Tem Nordquist said he hopes the City will still use local vendors. At 7:15 p.m, Councilmember Fahey arrived. Mayor Pro Tem Nordquist said it is his understanding that since the job descriptions are being changed, they must be advertised again. Mr. Housler and Brent Hunter, Personnel Manager said this is not so. Mr. Hunter said the City has never advertised a position simply because the description was changed. Mayor Pro Tem Nordquist said he will look into this and get back to Mr. Hunter. Councilmember Fahey said she believes it is an excellent proposal, however, questioned the accountability factor. Councilmember Fahey said as it is now, the person who does the purchasing has a good feel for what other departments are using, and therefore, can shop around for the best deal for everyone. Councilmember Fahey said under the proposal, there will be several persons doing the purchasing for their own department. Councilmember Fahey said she wants to make sure there is some accountability so the City receives the best possible price for the products needed. Councilmember Fahey said she did not see this accountability factored into the proposal. Art Housler, Administrative Services Director, said one person in each building will be responsible for ordering supplies. Mr. Housler said only that person may order through the vendor chosen. As far as accountability, Mr. Housler said when the invoices come Edmonds City Council Approved Minutes June 14 1994 Page 2 through Accounting, his department will verify that items are being ordered through that catalog and at the price listed within the catalog. It was the consensus of the Council to place this on an upcoming Consent Agenda for approval. (B) DISCUSSION OF COMPUTERIZED PARKING CITATION EQUIPMENT Debbie Dawson, Parking Enforcement, presented the Staff report. Ms. Dawson said the Council had earlier authorized between $2,500 and $4,000 to purchase computerized parking citation equipment. Ms. Dawson said after further review, she found that the cost will be between $8,000 and $10,000 as the software was not figured into the first estimate. Ms. Dawson said in the interim, she suggests a lap top computer be purchased with a cost between $990 to $4,074. Ms. Dawson said she has looked at a great deal of lap tops and the one that would do the job she needs would cost $2,600. Ms. Dawson said this particular model has all the features necessary. Ms. Dawson assured Councilmembers that a lap top and necessary software can be purchased for no more than $4,000. Ms. Dawson said because of the escalated fines in parking tickets, she believes the end result will be less tickets, as there won't be as many repeat offenders. It was the consensus of the City Council to go with the $4,000 price figure as Ms. Dawson recommended. This will appear on an upcoming Consent Agenda. (C) REVIEW OF PETTY CASH EXPENDITURES FOR THE MONTH OF MAY 1994 �a Art Housler, Administrative Services Director was available for comments. G�5 No questions or comments were made by Councilmembers. COMMUNITY SERVICES COMMITTEE AGENDA (A) COMMITTEE COMMENTS ON SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM. Gordy Hyde presented the staff report. It was noted in the Agenda memo that RCW mandates that each City and County update their Transportation Improvement Program (TIP) by June 1 of each year and file a copy of the adopted program with the Department of Transportation. The TIP document is intended as a planning tool for local, state, and federally funded projects and is utilized by the State, Puget Sound Regional Council, the Edmonds City Council Approved Minutes June 14 1994 Page 3 Transportation Improvement Board, and other funding agencies as a tool to develop the statewide TIP and to prioritize projects for competitive funding. Regarding an entry for City -Wide Signal Improvements, Mayor Pro Tem. Nordquist said information has come that the State approved $30 million for rail improvements between Seattle and the Canadian Border and that the $30 million has been given to Burlington Northern in order to carry out those improvements. Mayor Pro Tern Nordquist said he does not see why the City cannot ask Burlington Northern to use some of that money for improving the crossings here in Edmonds. Mr. Hyde said he was unaware of this, and agreed it is a good idea to contact Burlington Northern. Mayor Pro Tern Nordquist said the Department of Transportation has opened an office in the north end of the County to aid in the distribution of the $30 million and said they could be contacted as well. Councilmember Petruzzi asked how the $120 million figure was devised regarding the proposed intermodal facility. Mr. Hyde said he would have to defer that question to Paul Mar as he is the one who placed the number in the document. Councilmember Dwyer referenced letters from citizens regarding their desire to have a walkway on 9th Avenue. Mr. Hyde said this was included in the Bike/Walkway plan in 1992 but has not been included in the TIP. Mr. Hyde said a section north of Puget is an arterial and there is also private property that would have to be dealt with. Mr. Hyde said he spoke with the person responsible for writing the original letter asking for a walkway, and suggested they follow the petition process. L Councilmember Dywer asked if Mr. Hyde would put together, at his convenience, a simple explanation of the amount of walkway and associated details that would be needed to meet the citizens request. Mr. Hyde said he would do this. PUBLIC SAFETY COMMITTEE AGENDA 0 (A) DISCUSSION ON FIRE CONSOLIDATION Chief Buzalsky provided the Staff report. Chief Buzalsky distributed information (� regarding possible consolidation considerations in which he reviewed with the Council. Chief Buzalsky said in his opinion, he does not believe it feasible to close down a lot of fire stations . Chief Buzalsky said any time you start to eliminate stations, you are going to worsen the response time. Edmonds City Council Approved Minutes June 14 1994 Page 4 Chief Buzalsky and Council discussed the possible consolidation considerations. Chief Buzalsky's written material indicated that if Edmonds and Mountlake Terrace were to consolidate, five extra employees would be needed. This is because Mountlake Terrace does not maintain minimum staffing. Chief Buzalsky said if they did, then all of the possible consolidation considerations would show that no extra employees would be needed. Chief Buzalsky said Mountlake Terrace is aware of this and they would have adjust their budget accordingly if such a consolidation ever did take place.. Chief Buzalsky's figures regarding possible consolidation considerations involving the City of Lynnwood take into account that a fully staffed truck company would exist. Chief Buzalsky said this is important because of the great amount of commercial structures in Lynnwood. Councilmember Dwyer said before the time comes for the City to respond to the letter from Mountlake Terrace regarding potential consolidation, he believes the Council has to talk about whether or not everyone is on the same page regards to "why consolidation works". Councilmember Dwyer said it is either consolidation for cost savings or consolidation for improved level of service, but probably not both of these. Councilmember Dwyer said if the City was to enter into some sort of a study about it, he believes the City Council should be on the same wave length at the beginning in terms of which is the goal. Councilmember Petruzzi said through all of the discussions and presentations on this subject, he has not had any warning flags that we have deteriorating service. Councilmember Petruzzi said he has heard the City has received very good cooperation within all of the Fire District, and the response time is good. Councilmember Petruzzi said he knows Mountlake Terrace is looking at consolidation from a financial standpoint, that is why they are asking for help. Councilmember Petruzzi said he is not necessarily looking to save money if we can join forces, but his thoughts were if we can join forces and in the strength of the joining of forces, strengthen Mountlake Terrace, he thinks it would be a good idea. Councilmember Petruzzi said, however, the City of Edmonds has a real difficult time balancing the budget now, and would have a difficult time funding any new positions if consolidation took place. Councilmember Dwyer said he believes what would come of annexation studies would be an indication that it would be possible to increase levels of service and to do more things and to do them well, but the City probably wouldn't be looking at cost savings. As this was a discussion item, no action was taken. MSCUSS10N ON FIRE PROTECTION OF ESPERANCE AREA Edmonds City Council Approved Minutes June 14 1994 Page 5 Chief Buzalsky and the City Council discussed fire protection issues in the Esperance Area. Chief Buzalsky referenced the Draft Agreement between Snohomish County Fire Protection district No.1 and the City of Edmonds. This draft agreement was discussed amongst Councilmembers. Councilmember Dwyer gave background information on fire protection services in Esperance. The City Council discussed the activities to date relating to this issue. Councilmember Dwyer said basically, The Fire District wants the tax revenue from the areas as the City annex it until the City has annexed 25% of the area. Councilmember Dwyer said the city is trying and will continue to work up a mututally agreeable solution. As this was a discussion item only, no action was taken. With no further business before the City Council, the meeting was adjourned at 8:35 p.m. Edmonds City Council Approved Minutes June 14 1994 Page 6 0 AGENDA EDMONDS CITY COUNCIL SPECIAL MEETING - CHANGE OF MEETING LOCATION: PORT OF EDMONDS COMISSION BOARD ROOM SECOND FLOOR, 336 ADMIRAL WAY EDMONDS, WASHINGTON 7:00 - 10:00 p.m. JUNE 14, 1994 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) CALL TO ORDER - 7:00 P.M. The City Council Committee Work Meeting is a meeting of the full City Council and staff. The meeting format is structured by committee. All related committee reports and discussion are scheduled to be presented in the order as shown below. The meetings are open to the public but are not public hearings. 1. FINANCE COMMITTEE AGENDA: (20MIN.) (A) REVIEW STAFF RECOMMENDATION TO REVISE PURCHASING PROCEDURES FOR OFFICE SUPPLIES, FURNISHINGS AND EQUIPMENT (10 MIN.) (B) DISCUSSION OF COMPUTERIZED PARKING CITATION EQUIPMENT (5 MIN.) (C) REVIEW OF PETTY CASH EXPENDITURES FOR THE MONTH OF MAY 1994 2. COMMUNITY SERVICES COMMITTEE AGENDA: (15 MIN.) (A) COMMITTEE COMMENTS ON SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM 3. PUBLIC SAFETY COMMITTEE AGENDA: (30 MIN.) (A) DISCUSSION ON FIRE CONSOLIDATION (10 MIN.) (B) DISCUSSION ON FIRE PROTECTION OF ESPERANCE AREA PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable, Channel 32.