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07/12/1994 City CouncilCITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING EDMONDS CITY COUNCIL APPROVED MINUTES JULY 12, 1994 The City Council Committee meeting was called to order at 7:00 p.m. by Council President John Nordquist in the Library Plaza Room, 650 Main Street. The meeting was preceded by a flag salute. ELECTED OFFICIALS John Nordquist, Council President Steve Dwyer, Councilmember Michael Hall, Councilmember William J. Kasper, Councilmember Dave Earling, Councilmember ABSENT Mayor Laura Hall Councilmember Fahey Councilmember Petruzzi STAFF Tom Miller, Police Chief Paul Mar, Community Services Director Bob Alberts, City Engineer. Mike Springer, Asst. Fire chief Brent Hunter, Personnel Manager John Poppe, Supervisor, WWTP Arvilla Ohlde, Parks & Rec. Manager Tom King Facilities Supervisor Rhonda March, City Clerk Council President Nordquist noted Mayor Hall is on vacation this week. Before proceeding with the Agenda, Council President Nordquist asked Councilmembers if they would like him to jointly sign a letter with the Mayor to the City of Mountlake Terrace concerning consolidated fire protection services. Council President Nordquist said there is a request from the City Attorney via the City Clerk to pass.a resolution setting a date of September 20 for the Chambers Cable rate hearing. Councilmember Earling requested a 20 minutes Executive Session to discuss a Real Estate Matter following Item 4 on the Agenda. Council concurred. APPROVAL OF THE AGENDA CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 1 CITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING REVIEW OF COUNCIL COMMITTEE WORK FORMAT This item was rescheduled to the Committee Work Meeting in August, as all of the Councilmembers were not present to discuss this. CONTINUED DISCUSSION ON COUNCIL PRESIDENT PRO TEM REMUNERATION Council President Nordquist referenced Ordinance 2722 which sets forth the Council President Pro Tern pay, as well as a written opinion from City Attorney Scott Snyder which states the Council President Pro Tem is entitled to $25.00 in agenda pay when the Council President is absent, and is not entitled to a portion of the Council President pay of $100.00 per month. DISCUSSION OF COUNCIL TV COVERAGE Council President Nordquist asked Councilmembers if they preferred the tapes of the Council Meetings be stored in the City Clerk's Office or recycled after each meeting.. By consensus of the Council, the Executive Session was rescheduled to the present time. At 7:15 p.m.. the City Council recessed to an Executive Session to discuss a real estate matter. The meeting was reconvened in the Council Chambers at 7:30 p.m. At 7:30 p.m. Councilmember Steve Dwyer arrived at the meeting. X COMMUNI MERVICES COMMITTEE (A) DISCUSSION OF EDMONDS SCHOOL AND CITY COORDINATION OF CAPITAL CONSTRUCTION RECREATIONAL FACILITIES - Arvilla Ohlde, Parks and Recreation Manager, and Bret Carlstad, Property Manager for the Edmonds School District lead the discussion. Ms. Ohlde summarized the Agenda Memo which contained her report. The recent passage of the Edmonds School District Capital Construction Bond was discussed. Ms. Ohlde said the City. of Edmonds needs to discuss the possibilities of becoming ,partners with the School District as new facilities are built. The performing arts facility is being discussed, not specifically through funding, but as a Southwest county need. The performing arts facility may be constructed through the South Snohomish County. CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 2 CITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING Ms. Ohlde said the City's Comprehensive Park, Recreation and Open Space Plan relayed the public desire to have an indoor swimming pool. The District will set aside a "spot" if the City desires to pursue the opportunity of a joint project. Ms. Ohlde said the opportunity to explore the possibilities of construction of the new Edmonds Woodway High School has merit. The cost of construction would be diminished, the operation and maintenance could be cost effective, and the public desire to have an indoor pool could be met. If the City of Edmonds supports the concept of a coordinated project, the District can set aside space for the pool. The City could begin a feasibility study of the concept requesting information on construction costs, design benefits, capital funding options, program operations related to benefit revenue sources, and reduced annual operation and maintenance costs. Mr. Carlstad said the District is talking to eight groups who will be involved with the District's planning: Business Community, Government/Civic (City of Edmonds), Ethnic Community, Environmental, Cultural Arts, Library, Higher Education, and Seniors, Youth and Social Services. The Council was receptive the Idea of a Joint partnersh►p and heLeves #he:plan has meat for further study Councilmember Kasper said he has concerns with lack of parking up at the Edmonds-Woodway site if a pool, and other amenities are built at that site. (B) DISCUSSION OF PEDESTRIAN SIGNAL FOR COLLEGE PLACE ELEMENTARY SCHOOL Bob Alberts, City Engineer, briefed the Council on this issue. Mr. Alberts said approximately 3- 1/2 years ago Council directed Staff not to proceed with a temporary pedestrian island on 76th Ave. West because the long-term configuration of 76th was unclear. Mr. Alberts reported in the ensuing years, the volume and speed of traffic has increased. The safety of pedestrians, especially the school children, has continued to be an issue. Mr. Alberts said although the final Transportation Plan has not yet been adopted, it is clear 76th Avenue W. Will continue to be a primary route through the City. Mr. Alberts said Bret Carlstad has been invited to represent the school district on this issue. Staff would like to proceed with the design and construction of this cooperative project with the approval of Council and the appropriation of $10,000 from the 112 fund for City -Wide signal improvements. It is noted the City of Lynnwood could provide some of the parts and labor installation of the signal if the City of Edmonds reciprocated with an approximate equal amount of parts. The School District would contribute by doing some improvements on their property to enhance sight distance for both drivers and pedestrians. Mr. Carlstad stressed the importance of having a signal at this location. Mr. Carlstad said there was a pedestrian who was hit when trying to cross the road. Mr. Carlstad said fortunately, that person was not seriously injured. Mr. Carlstad said there is an adult crossing guard who is stationed at that site during the school year. CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 3 CITY COUNCIL APPROVED MINIITES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING C) DISCUSSIANT. This discussion was initially requested by Councilmember Petruzzi. Councilmember Kasper said he too is interested in looking into this. Council President Nordquist said he doesn't understand why the City would be interested in privatization. Councilmember Dwyer said he doesn't believe the Council made a mistake in 1986 when they rejected the privatization issue. Councilmember Dwyer said since that time, there are new Councilmembers who wish to review it, which is their right. Council President Nordquist agreed, however said he doesn't want people to think the Council is seriously considering this, as it is purely exploratory at this point. Mr. Alberts said he believed the Council was seriously considering the privatization issue. Councilmember Dwyer said this is not true. John Poppe, Manager, Wastewater Treatment Plant, discussed the privatization issue with the Council. It was noted by Mr. Alberts that by coincidence, Bud Benges is scheduled to appear before the City Council on July 26th when this issue is also scheduled on the agenda. Mr. Alberts said Mr. Benges has experience on this issue and could provide input to the Council. This issue is sched0l i:. oir discussion on the 3q: y26 A genda: 2 FINANCE COMMITTEEAGENDA (A) CONTINUED DISCUSSION ON SEVERANCE PAY POLICY (FROM 5/17/94) Brent Hunter, Personnel Manager referenced the proposed Personnel Policy which provides a Severance Pay benefit to the Department Directors. The policy provides three (3) months of salary as a severance benefit in the event the Director is involuntarily discharged without cause by the Mayor. The cost of this benefit, if used, would be between $15,250 to up to $17,750 per Director. Mr. Hunter said this issue was initially discussed by Department who suggested a policy such as this be implemented. The Mayor agreed to bring this to the Council for discussion. Councilmember Dwyer said he still does not understand what problem exists that necessitates such a policy. Councilmember Dwyer said he would be more apt to go along with the policy if he could have a reason for why this policy is needed. Mr. Hunter said -there is no problem, however, this is being requested by the Directors. Councilmember discussed this and it was the consensus to have Mr. Hunter bring it back to the Directors for further clarification before returning to the City Council. CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 4 CITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING B) REPLACEMENT OF TWO POLICE COMMAND STAFF CAR Police Chief Tom Miller presented the report. Chief Miller said Command Staff vehicles are usually replaced with patrol vehicles which have logged over 50,000 miles, and require an outlay of several thousand dollars to continue or buy out the lease. Chief Miller said these vehicles can be replaced more economically, with better cars, by purchasing program or rental cars. These vehicles come with the balance of the factory 36 month/36,000 warranty. Chief Miller reviewed his memorandum which was attached to the Agenda packet. The memorandum stated the City will stand to save nearly $800 monthly by replacing the vehicles as proposed. This includes discontinuing the lease on the sergeant's car, purchasing two program cars for command staff use, keeping the two current command staff vehicles for staff/school use, and selling two seized vehicles. Chief Miller said by dropping the "A" and `B" Fund contributions to vehicles #008 and #473, the City will save over $5,100 annually. The cost of the two program cars will be covered by the accumulated `B" Fund contributions on vehicles 008 and 473. Councilmember Kasper said this is a change of what the City has done in the past. Councilmember Kasper asked Chief Miller is he was made aware of what the City's policy is concerning purchase/lease of vehicles. Chief Miller said yes, however, said this proposal will save the city money. Councilmember Kasper talked about the implications of now rotating seven cars in the police department. It vcras ahe consensus of the Councilto grant Cli�ef Miller's request: 'his iitem will be :_. schedu:ed on 2n m upcojng Consent Agenda for approval (C) DISCUSSION ON PLAZA MEETING ROOM SOUND SYSTEM City Clerk Rhonda March and Facilities Supervisor Tom King presented the staff report. Ms. March said the sound system continues to be a problem in the Library Plaza Room. Ms. March recalled a recent problem of quality production of audio cassette tapes for court proceedings. It was noted there are many complaints from audience members at Council meetings that they cannot hear the Council. Ms. March said she too, has a difficult time hearing the Council and she is fairly close in proximity to the dais. Tom King addressed the Council and discussed the issue with Council. Mr. King said the Council changed their configuration after the initial sound system was installed several years ago. Mr. King reviewed a proposal by a company who is interested in providing a new sound system for the City. Council discussed the issue and agreed there is a problem with the sound system, along with the fact that some Councilmembers do not speak directly into the microphone. Councilmember Kasper said he would like to try one of the microphones which clip on to the speaker. CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 5 CITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING The City Council had no questions on Petty Cash Expenditures. 3. PUBLIC SAFETY COMMITTEE AGENDA (A) REVIEW PROPOSED CODE AMENDMENTS TO LICENSING OF PEDDLERS AND SOLICITORS Rhonda March, City Clerk provided information on this issue. Ms. March said this has been placed on the Public Safety Committee for a review of proposed changes to the current Chapter 4.12 of the Edmonds City Code. Ms. March said many of the proposed changes are for public safety of citizens. Other proposed changes help to clarify those who are exempt from licensing, registering with the City, and generally improving the City's procedures. The RCW specifically exempts some classifications which the City's Code does not clearly address. Ms. March said there have been many complaints received by her office regarding door to door sales in the community. Ms. March said citizens complain that peddlers enter businesses and approach homes in the late evening. Ms. March said she has added a clause which attempts to restrict peddling to places in which "no soliciting" signs have been placed, as well as limiting the hours of peddling. Councilmember Dwyer said he believes Ms March's proposed changes are great, however has concerns with the proposed addition of a clause pertaining to "no peddling". Councilmember Dwyer said realistically, this can lead to an increased case load of our public defender if a peddler is cited for peddling where a "no solicitor" sign is placed, as the peddler will be committing a "misdemeanor offense". Councilmember Dwyer said it would also cause a increased case load for the police department who will be called to the residence or business each time a peddler approaches a home or business where these signs are located. Councilmember Dwyer said he wants to make sure the City is not opening itself up to more problems by placing this language in the Code. Councilmember Dwyer said all kinds of' .. scenarios can happen such as the peddler can say he never saw the sign, etc., and a public defender will have to be hired. Councilmember Dwyer referenced the proposed agreement which was included in Council packets. Councilmember Dwyer said the City Attorney in Mountlake Terrace requested this agreement and the SNOCOM Interlocal Agreement contain language stating that SNOCOM has CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 6 CITY COUNCIL APPROVED MINUTES APPROVED AT THE JULY 19, 1994 CITY COUNCIL MEETING Liability Insurance. Councilmember said this will be included in both the Medic 7 Agreement and SNOCOM Interlocal agreements. pity Council had no questions:=ontlis proposed agreement, therefore this �vili appear on an upcoming Consent Agenda"for::Council approval withahe added language as described by CouncilmemberDwyer With no further business before the City Council, Council President Nordquist adjourned the meeting at 9:25 p.m. `-� LA R , HALL, MAYOR' ':: HONDA J�MA CH, CITY CLERK CITY COUNCIL APPROVED MINUTES JULY 12, 1994 PAGE 7 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. JULY 12, 1994 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1, APPROVAL OF AGENDA 2. (15 Min.) REVIEW OF COUNCIL COMMITTEE WORK FORMAT 3. (10 Min.) CONTINUED DISCUSSION ON COUNCIL PRESIDENT PRO TEM REMUNERATION 4. (5 Min.) DISCUSSION OF COUNCIL TV COVERAGE CONVENE TO COMMITTEE WORK MEETING AT 7:30 P.M. The City Council Committee Work Meeting is a meeting of the full City Council and staff. The meeting format is structured by committee. All related committee reports and discussion are scheduled to be presented in the order as shown below. The meetings are open to the public but are not public hearings. 1. COMMUNITY SERVICES COMMITTEE AGENDA: (45MINUTES) (A) DISCUSSION OF EDMONDS SCHOOL AND CITY COORDINATION OF CAPITAL CONSTRUCTION OF RECREATIONAL FACILITIES (B) DISCUSSION OF PEDESTRIAN SIGNAL FOR COLLEGE PLACE ELEMENTARY SCHOOL (C) DISCUSSION Of PRIVATE OPERATION Of TREATMENT PLANT 2. FINANCE COMMITTEE AGENDA: (45MINUTES) (A) CONTINUED DISCUSSION ON SEVERANCE PAY POLICY (from 5/17/94) (B) REPLACEMENT OF TWO POLICE COMMAND STAFF CARS (C) DISCUSSION ON PLAZA MEETING ROOM SOUND SYSTEM (D) REVIEW OF PETTY CASH EXPENDITURES FOR THE MONTH Of JUNE, 1994 3. PUBLIC SAFETY COMMITTEE AGENDA: (45MINUTES) (A) REVIEW PROPOSED CODE AMENDMENTS TO LICENSING OF PEDDLERS AND SOLICITORS (B) REVIEW PROPOSED MEDIC 7 INTERLOCAL AGREEMENT PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable Channel 32. 1