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08/23/1994 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES AUGUST 23, 1994 At 6:00 p.m, the Mayor and City Council toured the new Public Works Operations and Maintenance Facility at 7110 210th St. S.W. The tour ended at approximately 6:45 p.m. ��L At 7:00 p.m., the Mayor and City.Council held a scheduled Executive Session on a Real Estate `pwMatter. The Executive Session was concluded at 7:38 p.m. 4-6S The City Council work meeting was called to order at 7:40 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street. The meeting was preceded by a flag salute. ELECTED OFFICIALS Laura Hall, Mayor John Nordquist, Council President, Steve Dwyer, Councilmember Michael Hall, Councilmember William J. Kasper, Council Pres. Pro-Tem Dave Earling, Councilmember, ABSENT Barbara Fahey, Councilmember Tom Petruzzi, Councilmember STAFF Paul Mar, Community Services Director Tom Miller, Police Chief Rob Chave, Planning Manager Bob Alberts, City Engineer Mike Springer, Fire Chief Don Fiene, Hydraulics Engineer Art Housier, Administrative Srv. Director Rhonda March, City Clerk Barb Mehlert, Recorder Prior to the start of the Council Meeting, Council President Nordquist asked that everyone observe a moment of silence in respect to Bob PeCoy, Treatment Plant Employee who recently passed away. Mayor Hall concurred and gave a speech memorializing Mr. PeCoy. APER 0VAL OF THE AGENDA Councilmember Fahey said she would like to continue Item 9 on the Agenda "DISCUSSION ON PERFORMING ARTS CENTER" to a future date. Councilmember Fahey said as Councilmember Earling is not present tonight, she would like to wait until his return, as he originally asked for this discussion. CONSENT AGENDA. City Council approved Minutes August 23, 1994 Page 1 The approved items are as follows: (A) ROLL CALL io��es (B) APPROVAL OF MINUTES OF AUGUST 16, 1994 Opp low M (C) APPROVAL OF CLAIMS WARRANTS #941691 through 944333 FOR WEEK OF C� ex5� AUGUST 15, 1994 AND PAYROLL WARRANTS #944036 through 944372 FOR THE PERIOD OF AUGUST 1 THROUGH AUGUST 15, 1994 (D) RESOLUTION 798 SETTING HEARING DATE OF SPETEMBER 19 FOR THE VACATION OF THE EASTERN 150' OF THE PUBLIC ALLEY LOCATED BETWEEN 7TH AVENUE NORTH AND 8TH AVENUE NORTH, SOUTH OF SPRAGUE STREET AND NORTH OF EDMONDS STREET (E) RESOLUTION 799 SETTING A REVISED DATE OF SEPTEMBER 19 FOR THE PUBLIC HEARING ON THE CHAMBERS CABLE PROPOSED RATE SCHEDULE (F) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1994 HUD SIDEWALK RAMP PROJECT AND COUNCIL ACCEPTANCE OF PROJECT PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION (. S Noel Miller, Public Works Superintendent, provided the report. �)OY� V "�p5�- Mr. �Miller recapped the facility construction at the Public Works Facility. As of August 1, the contract is 75% completed with 80% of the contract time utilized. The project costs remain within budget. Mr. Miller said the public works staff is interested in pursuing some additional work that was originally included in an alternate bid to complete the south site development. The work includes the construction of a concrete retaining wall along the east property line, removal of seven Fir trees , continuation of a 3' high rockery along the 212th St.S.W. frontage and completely re -landscaping the south slope of the site. The contractors originally bid to perform this work was $121,797. With simplifying the design and subsequent price negotiations, the contractor can perform this work for under $50,000. The retaining wall and landscaping plan have previously been approved by the ADB and the Planning Division. Mr. Miller said there is $68,000 remaining in the project contingency that is uncommitted. It is the recommendation of Mr. Miller and Public Work Staff to request Council authorization to execute a change order not to exceed $50,000 to complete the southend site development. Councilmember Petruzzi congratulated Mr. Miller and public work staff on the work to date. Councilmember Petruzzi said the facility is an excellent one which will take the City well into the 21 st Century. Councilmember Petruzzi expressed concern with using $50,000 out of a City Council approved Minutes August 23, 1994 Page 2 $68,000 contingency as he feels this will not leave an adequate balance should something arise in which that money may be needed. Mr. Miller said there is $75,000 in interest earnings that is available should some sort of "catastrophe" arise in which lfunds are needed for this project. Councilmember Kasper said he believes the work should be done in steps, with the retaining wall put in first. Councilmember Kasper said we could take a look at landscaping later on in the year or perhaps next Spring. Mr. Miller said the landscaping could be put on hold, , however stated it is more cost effective to have the work done at one time rather than implementing steps whereby the contractor would have to come back multiple times. Councilmember Petruzzi said he would like to see the work done at one time so additional costs would not be incurred. fir✓ REVIEW OF PLANNING BOARD RECOMMENDATION ON DOWNTOWN O0P� p� WATERFRONT PLAN. 9 Rob Chave, Planning Manager, provided the staff report. Mr. Chave said the Planning Board has � Q completed its review of the draft Downtown/Waterfront Plan. The Board's recommendations are contained in a exhibit attached to Council packets which are being presented as a "re -draft" of the original document. The Planning Board was assisted in its review by the Technical Advisory Committee. Mayor Hall recognized in the audience, Ken Mattson, Planning Board Chairman, Mike Cooper, Planing Board Member, and! Rob Morrison. Councilmember Dwyer said now is the time to schedule a Public Hearing. Councilmember Dwyer said he would like the public to have a chance to speak to this Plan before the Council begins discussions. In this way, he said the public will have an opportunity to voice their opinions before the process moves ahead. Council concurred. This item was scheduled fora Public Hearing on October 4. PRESENTATION ON WATER COMPREHENSIVE PLAN UPDATE �p l Bob Alberts, City Engineer, and Don Fiene, Hydraulics Engineer provided the presentation to the Mayor and City Council. City Council approved Minutes August 23, 1994 Page 3 Mr. Alberts presented overhead transparencies depicting overall water service area for the City, Olympic View Water District, and the Town of Woodway. Mr. Alberts said the City is required by state law to update its Water Comprehensive Plan every five to six years. The last plan was prepared in 1986. Mr. Alberts noted a discussion of the financing of the Capital Improvement Program and water rates will be presented at a later time. A public hearing and adoption of the final amendment will be required in the next few months. Mayor Hall recognized in the audience, Councilmember George Breckett of Woodway. Mr. Alberts provided the Council with a history of the city's water sources. Councilmember Fahey asked if the current water rate will be adequate for all of the projections from 1995 to the year 2000. Mr. Alberts said yes, with the possible exception of the sanitary/sewer. Councilmember Fahey referenced the Draft Plan, which addressed a need to construct a 1.5 million gallon water tank nearby Highway 99/236th for improved fireflows in Ballinger area. Councilmember Fahey asked if Mr. Alberts if the financial projections include land that would be needed to construct this tank. Mr. Alberts said no. Mr. Don Fiene commented on the computer software which has enabled the City to illustrate the City's Water Comprehensive Plan. City Council members commended staff for their work in this area. Council President Nordquist complimented Mr. Alberts on the project. As this was an informational item only, no Council action was required. PROPOSED ORDINANCE AMENDING 1994 BUDGET AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS (postponed from August 16,1994). REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JULY31. 1994 Art Housler, Administrative Services Director, presented his report. Revenues are over target by $60,159 or 6.3% for July and $263,211 or 3.4% over for the period. Expenditures are under target by $243,608 or 3.1% for the period through July. Planning was under target by $54,071 due to a pending GMA study. Two of the departments/divisions slightly exceeded their target at the end of the period. However, the Financial Contingency Plan was not implemented since Data Process Division is within the 7-month target parameters and the Police Department Budget has not been yet increased for their labor contract settlement. The settlement calls for the budget to be increased by $58,150. Cash Balance of the General Fund on an actual basis decreased to $1,164.934 from June $1,229.825. Mr. Housler said this is a normal pattern for this time of year. City Council approved Minutes August 23, 1994 Page 4 s� Starting in October the surge of property tax revenues will be relied upon to meet expenditures for the remainder of the year. Mr. Housler provided a comprehensive report via overhead slide transparencies depicting the city's financial condition. Councilmember Petruzzi asked if Mr. Housler believes the local sale tax will be on target at year end. Mr. Housler replied affirmatively. FURTHER DISCUSSION ON OPTIONAL GAS TAX (jostponed from August 16 1994.E Mayor Hall referenced a memorandum she received from Peter Hahn, Public Works Superintendent for Snohomish County. In the memo, he noted Bothell, Stanwood, Lynnwood and Everett has given their support to the optional gas tax. Mayor Hall said she is in concurrence and believes this should go on the ballot in November. Councilmember Kasper concurred and said he believes the City has little choice but to support this in order to raise money to provide monies for all the road improvements in Edmonds in. which citizens are demanding. Councilmember Kasper said currently, the money is just not there to repair all of the streets that need repairing. Councilmember Kasper said there is an urgent need for street repairs. DISCUSSION ON PERFORMING ARTS CENTER (from July 19. 1994) As noted on Page 2 of these minutes, this item will be continued to a future meeting. DISCUSSION ON RELATIONSHIP OF CITYHALL SPACE NEEDS TO CAPITAL FACILITIES PLANNING FOR COMPREHENSIVE PLAN. Rob Chave, Planning Manger, provided his report. Mr. Chave said the Capital Facilities Element of the GMA-mandated comprehensive plan must contain a summation of capital needs. This means including city buildings and space needs. The requirements are that known facilities needs to be addressed. Mr. Chave said this can be accomplished by including either specifics (e.g. we need a city hall facility of XXX square feet at $$$ cost and at LLL location) or ranges (e.g. a facility of between AAA and BBB square feet that will cost up to $$$ collars and be in the vicinity of LLL location). Because the comprehensive plan update is being accompanied by an EIS, Mr. Chave said it is to the City's benefit to be as specific as we can. The advantage of more specificity is we could not need to do as much environmental review at a later stage in the project. However, Mr. Chave said if the City is overly specific at this time, and the project and proposal changes, the City could be disadvantaged by having to amend our comprehensive plan (which can only be done once a hear). and supplement the City's EIS. City Council approved Minutes August 23, 1994 Page 5 Councilmember Dwyer said in order to comply, he suggested stating that the City needs replacement of every City Facility we are not currently building right now. This would include Five corner Fire Station, etc. Councilmember Dwyer said we may not want to be overy specific because as Mr. Chave pointed out, we can only change it once a year. Councilmember Kasper said it should state replacement or renovate every City Facility. Councilmember Dwyer concurred. Councilmember Dwyr suggested the Bond Council be contacted on this issue as they are the ones who will be issuing the Bond. Council concurred. Art Housler, Administrative Services Director said lie will be in contact with the City's Bond Counsel on this issue according to Councilmember Dwyer's recommendation. Councilmember Petruzzi suggested when the dollar amount is set for the replacing or renovating, that 1994 dollars be used for inflationary purposes. This item will again come before the City Council in the next couple of weeks. INDIVIDUAL COUNCIL REPORTSIUPDATE ON RESPECTIVE BOARD MEETINGS AND COUNCIL COMMENTS. (Item 11 and 13) Council President Nordquist reported on the Health District, of which he is on the Board of Directors. The preliminary budget for 1995 is completed and approved. The issue of ownership of the new Health District Building is still continuing. This is in light of the news the Health District will be merged with the County next year. Council President Nordquist asked Council to return the questionnaire regarding their preference for a mini-retreat/study session in September. l�k U_W'Councilmember Fahey reported on the Cultural Arts and Convention District, of which she is a Board Member. A representative from the Lodging Association was present at a District meeting regarding issues relating to a Convention Center. Councilmember Fahey said Edmonds Community College is backing away from having a true Convention Center on -site at the College. Councilmember Fahey said Helen Wilkens is performing a user survey and has contacted virtually every group who would use a performing facility to assess their needs and wants. �41e\j Regarding the Hotel Motel Tax, Councilmember Fahey said the County Council has before them, a recommendation for approval of hotel motel funds for the Giants Stadium. Councilmember a� Fahey said this is against requests from her and other people that formation of an oversight committee be formed first to study all of the funding requests before any of the funds are granted. Councilmember Fahey said according to the requested funding, the debt service alone for the Stadium will be $350,000 a year which will virtually leave no money to fund all of the other County projects that are also being asked, including a Cultural Arts and Convention Center. Councilmember Fahey said although it has been set forth that only 1/3 of the hotel motel funding will be allocated to the Stadium, it wasn't brought out that this one-third of stadium funding is City Council approved Minutes August 23, 1994 Page 6 applied to whole 20 year length of the stadium funding timelines, allowing for a greater "upfront" proportion in the early years. Councilmember Fahey said due to other obligations, she will not be able to attend the Concerts in the Park this Sunday. Councilmember Petruzzi reported on Edmonds Visitors Bureau activities, of which is a Board Member. Councilmember Pletruzzi said the City will be hosting a Sister City Conference in October of 1994. t1 Councilmember Petruzzi requested the use of a city "cherry -picker" so the Edmonds Visitors Cp J�yk Bureau can take some photographs to be placed in their photo library. MCouncilmember Petruzzi said he would like to see the flower baskets remain as long as possible, perhaps the third week of September. Mayor Hall said due to the fact that summer staff will no longer be working, that may, not be feasible. Mayor Hall said the City will do their best to keep them up as long as possible.) Councilmember Hall said he was impressed by the Edmonds/Woodway Senior High Parents Club for the clean up work they provided for the Taste of Edmonds. Councilmember Hall said shuttle busses to the Taste should be considered in the future to alleviate parking congestion. Councilmember Hall said Chambers Cable has refused to give the City more airtime and says they will not broadcast overjfour hours or in the evening hours. MAYOR Mayor Hall said there will be an Multi Modal Oversight Committee this Thursday from 6:00 - �(1Ut�d,,a'I 6:30 in the Community Services Conference Room. �U Mayor Hall said her monthly meetings with other Mayors from Lynnwood, Mountlake Terrace and Woodway are going very well. With no further business before the Council, Mayor Hall adjourned the meeting at 9:13 p.m. A A H LL, MAYOR ONDA J. MAR CITY CLERK City Council approved Minutes August 23, 1994 Page 7 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:30 -10:00 a.m. AUGUST 23, 1994 SPECIAL WORK MEETING — NO AUDIENCE PARTICIPATION 6:00 P.M. - TOUR OF NEW PUBLIC WORKS O & M FACILITY AT 7110 210TH ST. S.W. 7:00 P.M. - EXECUTIVE SESSION ON A REAL ESTATE MATTER 7:30 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF AUGUST 16, 1994 (C) APPROVAL OF CLAIMS WARRANTS #941691 THROUGH 944333 FOR WEEK OF AUGUST 15, 1994 AND PAYROLL WARRANTS #944036 THROUGH 944372 FOR THE PERIOD OF AUGUST 1 THROUGH AUGUST 15, 1994 (D) PROPOSED RESOLUTION SETTING HEARING DATE OF SEPTEMBER 19 FOR THE VACATION OF,THE EASTERN 150' OF THE PUBLIC ALLEY LOCATED BETWEEN 7TH AVENUE NORTH AND 8TH AVENUE NORTH, SOUTH OF SPRAGUE STREET AND NORTH OF EDMONDS STREET (E) PROPOSED RESOLUTION SETTING A REVISED DATE OF SEPTEMBER 19 FOR THE PUBLIC HEARING ON THE CHAMBERS CABLE PROPOSED RATE SCHEDULE (F) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1994 HUD SIDEWALK RAMP PROTECT AND COUNCIL ACCEPTANCE OF PROJECT 3. (S Min.) PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION 4. (45 Min) REVIEW OF PLANNING BOARD RECOMMENDATION ON DOWNTOWN/WATERFRONT PLAN 5. (20 Min) PRESENTATION ON WATER COMPREHENSIVE PLAN UPDATE 6. (S Min.) PROPOSED ORDINANCE AMENDING 1994 BUDGET AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS (Postponed from August 16, 1994) 7. (10 Min) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JULY 31, 1994 (Postponed from August 16,1994) S. (10 Min) FURTHER DISCUSSION ON OPTIONAL GAS TAX (Postponed from August 16, 1994) 9. (IS Min) DISCUSSION ON PERFORMING ARTS CENTER (From July 19,1994) 10. (IS Min) DISCUSSION ON RELATIONSHIP OF CITY HALL SPACE NEEDS TO CAPITAL FACILITIES PLANNING FOR COMPREHENSIVE PLAN 11. (10 Min) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 12. (S Min) MAYOR 13. (IS Min) COUNCIL The public is invited to attend Parking and meeting rooms are accessiblefor persons with disabilities Contact the Cr'ty Clerk at 771- 0245 with 24 hours advance notice for special accommodations. The Council Agenda and delayed telecast of this Meefng appear on Chambers Cable, Channel32.