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10/25/1994 City CouncilAPPROVED CITY COUNCIL MQVUTES Approved 11/1194 EDMONDS CITY COUNCIL APPROVED MINUTES OCTOBER 25,1994 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Laura Hall in the Library Plaza. Room, 650 Main Street. The meeting was preceded by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor j William J. Kasper, Council President Pro-tem Barbara Fahey, Councilmember Steve Dwyer, Councilmember Michael Hall, Councilmember Dave Earling, Councilmember Tom Petruzzi, Councilmember ABSENT John Nordquist, Council President APPROVAL OF AGENDA STAFF PRESENT Tom Miller, Police Chief Art Housler, Administrative Services Director Paul Mar, Community Services Director Bob Alberts, City Engineer Rob Chave, Planning Manager Brent Hunter, Personnel Manager Don Feine, Hydraulics Engineer Mike Stark, D. P. Supr. CliffEdwards, Cemetery Sexton Mike Springer, Fire Chief Jim Walker, Asst. City Engineer Phil Olbrechts, City Attorney Rhonda March, City Clerk Christine Laws, Recorder COUNCILMEMBER STEVE DWYER MOVED, SECONDED BY COUNCILMEMBER TOM PETRUZZI, TO APPROVE THE AGENDA. MOTION CARRIED. CONSENT AGENDA Council President Pro-tem Bill Kasper requested pulling Item E for clarification as to when the matter had been previously before the Council. Personnel Manager Brent Hunter recalled that the Parks and t1( Recreation Manager submitted information on this about a year ago as part of the Master Plan. The \ plan submitted was a 3 year plan. Council President Pro-tem Kasper stated he believes the Council pp1 needs to see what will be done before this comes back with the bids. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE i COUNCIL PRESIDENT PRO-TEM BILL KASPER MOVED, SECONDED BY COUNCILMEMBER MICHAEL HALL, TO APPROVE ITEM E. MOTION CARRIED. The item passed was: (E) AUTHORIZATION TO CALL FOR BIDS FOR CITY PARK DISABILITY ACCESSIBILITY IMPROVEMENT PROJECT (HUD) COUNCILMEMBER STEVE DWYER MOVED, SECONDED BY COUNCILMEMBER TOM PETRUZZI, FOR THE PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items passed are as follows: (A) (B) (C) (D) (G) ROLL CALL APPROVAL OF MINUTES OF OCTOBER 18, 1994 APPROVAL OF CLAIMS WARRANTS #945063 THRU $#944482 FOR WEEK OF OCTOBER 17, 1994, AND APPROVAL OF PAYROLL WARRANTS #945320 THRU 4945598 FOR THE PERIOD OF OCTOBER 1 THRU OCTOBER 15, 1994 ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WILLA A. LEE ($598.35) AUTHORIZATION TO PURCHASE PUMP FOR WASTEWATER TREATMENT PLANT FROM WHITNEY EQUIPMENT ($4,035.86 INCLUDING SALES TAX) AUTHORIZATION TO CALL FOR BIDS FOR FIRE DEPARTMENT UNIFORM CLEANING APPROVAL HEARING OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON THE FOR PRELIMINARY APPROVAL OF A PROPOSED PLANNED RESIDENTIAL DEVELOPMENT/PRELIMINARY LOCATED AT 8606 196TH ST. S.W. (Applicant: Jordy Kostel, PRD-94-12) [from October 4, 1994] (1) APPROVAL OF DRAFT RESOLUTION FOR LID 214 ANNUAL REPORT FROM CEMETERY BOARD 6 UNIT/LOT SUBDIVISION A / File NO. Dorothy Williamson, Cemetery Board Chair, introduced the members of the Cemetery Board. She went on to state that 1994 was very successful. The 1995 budget is ready for review. Among the items they wish to purchase are a columbarium and a used backhoe, with another columbarium to be purchased in 1996. The Board is presently working with the EPA with regard to drilling a well. The Board has met with Mr. Day and Mr. Famum to review the 610 fund. Ms. Williamson reported they had had a very successful Memorial Day ceremony as well as an open house on July 14. She indicated that all records are current. She further advised the Council that there is an alternate position to be filled. The individual filling that position will not be a voting member but would be available to take the place of any member who may choose to retire or is unable to continue in his/her position for any reason. ANNUAL REPORT FROM LIBRARY BOARD Peggy Olson, President of the Library Board, and Kathy Turner, Edmonds Librarian, addressed the Council. Ms. Olson requested $5,000 in 1995 for slatwall display case (materials only), to be built by Tom King's department and the sum of $3,000 in 1996 for audiovisual racks, microfilm cabinets, and APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE 2 young adult paperback rack. The Library Board is also supporting recarpeting the downstairs portion of the library, the sum for which is estimated in Tom Kings budget. Councilmember Tom Petruzzi asked if the $5,000 for 1995 was already included in Tom Kings budget, and he was advised it was not. Councilmember Steve Dwyer asked about non-resident user fees. Ms. Turner indicating they are working with the County Library Board regarding a fee raise on non-resident users. They are spreading the word through schools and any other way possible. The fees are expected to be raised in January 1995, and the fees are anticipated to match the cost of service. In response to Council President Pro -tern Kasper's inquiry, Ms. Turner stated that Edmonds currently has a reciprocal agreement with King County. However, it appears to work only if the desired book is on site and not from another branch. She suggested that calls to Tom Mayer could generate more information with regard to this particular aspect of service. Council President Pro-tem Kasper asked for information regarding the capacity of the library and what effect, if any, the new rug would have on that capacity. There is a present capacity of 72,000 without use of the bottom shelves, 90,000 utilizing the bottom shelves, and current capacity of approximately 80,000. It was stated that the Edmonds Library has been upgraded to a regional reference center which is a step prior to the Lynnwood reference center. New equipment includes a Lasercat, and they are to be obtaining CD Rom "phone disk" which is a national phone directory divided into three sections: East, West, and businesses. Councilmember Barbara Fahey asked how the project of putting the old newspapers on microfiche was going. It was reported that $4,500 was collected and that the newspapers were presently in Olympia being filmed. STATUS REPORT ON MUNICIPAL COURT BY JUDGE CONROY Judge Steve Conroy reported on the operations of the Edmonds Municipal Court. He provided handouts to the Council which included two pages of statistics and a graph. The handout provided information on all cases on a monthly basis since 1986, including revenues obtained from bails and forfeitures. The information was also broken down by category of cases. He further indicated that Allied Credit is being utilized to assist in collection of monies owed the court. This organization was chosen by bid and has more of a statewide operation than the previous group used. When Councilmember Petruzzi asked if the reduced traffic infraction figure indicated fewer tickets were being written, Judge Conroy responded that he felt that was the case. Judge Conroy advised the Council that those cited have the option to pay, to contest, or to mitigate the tickets received. He went on to state that there is a 30-40% failure to respond. These cases are then immediately turned over to collection. He also said that because of the automatic suspension of driver's licenses resulting from failures to appear also results in tickets being dealt with more quickly by those receiving them. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE Councilmember Fahey asked if there was an improvement in the domestic violence figures since the City began using an intervention person. Judge Conroy responded that the intervention person gets into immediate contact with the victim, answers questions, makes referrals to counseling if needed, and assists the victims in applying for protection orders. It is his feeling that this process is working very well since utilizing services from Pathways for Women. There was then a general discussion of the grant funding for this purpose. DISCUSSION ON PROPOSED STORM WATER REGULATIONS AND PROPOSED ORDINANCE Bob Alberts, City Engineer, introduced Don Feine, Hydraulics Engineer, author of the draft ordinance presented to the Council. Mr. Alberts reported that Edmonds has been a quiet leader in the area of addressing storm water issues. He said that the City has been an active participant in addressing water quality and aquatic issues since the late 1970s with stream restoration projects, support of the fish hatchery project, working with youth groups, and the Lake Ballinger restoration efforts. He further reported that the Puget Sound Water Quality Authority (PSWQA) was formed by the state legislature with the task of preparing a Water Quality Management Plan. That plan was prepared and adopted in 1990 and set deadlines for cities to adopt management plans and standards. The Department of Ecology was assigned the task of preparing uniform standards which were completed and referred to as the Storm Water Rule or Manual. The City is required to adopt the Manual with Best Management Practices by the end of 1994. He called the Council's attention to the draft ordinance. He went on to explain the exhibits and indicate that a public hearing should be held prior to final adoption. He further indicated that there needs to be established a records system. All private and public facilities are to be on an inspection schedule and maintained. The detention systems will be larger and cost more. The majority of systems will consist of underground pipe detention with flow control. There will be heavier emphasis on requiring water quality devices such as bioswales on all development projects. There will also be more emphasis on erosion and sedimentation control of excavation or construction projects. This is a progressive process. Mr. Alberts reported that the larger counties in Puget Sound and the City of Seattle are also required to have National Discharge Elimination Permits (NPDES) for storm water. While the City at this time cannot be forced into doing so, it is Mr. Alberts' opinion that it is only a matter of time until it will be required. The City's current annual fee of approximately $6,000 to operate the water system and $50,000 for the NPDES permit for the treatment plan will increase. Councilmember Petruzzi asked about additional staffing requirements and the additional fees. Mr. Alberts responded that he felt it could be done with one more person and went on to discuss the fee increase. The increase would largely be because of the need for larger tanks and that subsequent cost. Several questions were asked about the infiltration and other systems and to whom they would apply, and explanations were given. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE 4 Councilmember Dave Earling asked how the development community would be notified of this ordinance. With its great impact on the development and building communities, their input would be beneficial. One of the options was a mailing. Mr. Alberts responded to questions regarding the Meadowdale area and requested the Council review and revise the present rate structure. Following this report, Mr. Alberts asked for an Executive Session. COUNCIL PRESIDENT PRO-TEM BILL KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO HAVE A 15-20 MINUTE EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE COUNCIL MEETING ON A PERSONNEL MATTER MOTION CARRIED. PRESENTATION ON LAND USE ELEMENT FOR COMPREHENSIVE PLAN Rob Chave, Planning Manager, gave a progress update on the land use portion of the Comprehensive Plan. The overall approach has been to pattern the new comprehensive plan land use designations after existing zoning and development patterns, rather than re -adopt the old comprehensive plan map. The significant changes address downtown and the hospital/high school area. New map designations are being processed for the master plan areas (Stevens Hospital, Edmonds-Woodway High School, and the Port), the Westgate commercial intersection and the Highway 99 and Westgate corridors. Mr. Chave wants to retain the single-family zoning and character of the city. Corridor development was discussed. Council President Pro-tem Kasper questioned when the appeal would be heard on the Westgate study which had been delayed for traffic information. Mr. Kasper indicated that it is now largely neighborhood commercial where with the change it would be more intensive with allowance for regional transit. Councilmember Fahey questioned the wording of the view corridors and whether landscaping is included regarding residential height restrictions. She compared it to the height restrictions placed on businesses. Council President Pro-tem Kasper stated that those height restrictions to be in the code. Mr. Chave will look at development criteria. REPORT ON PROPOSALS RECEIVED FOR NEW COMPUTER SOFTWARE AND AUTHORIZATION TO AWARD CONTRACT Art Housler, Administrative Services Director, and Mike Stark, Information System Analyst, were present to discuss the proposals received for new computer software and to request authorization to award the contract to Eden Systems, Inc. Phase I of the plan to upgrade the City's information system is complete. It consisted of installing system cable and new computer devices, loading new application software and connecting programs, and training employees. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE Pursuant to Council authorization of September 6, they advertised a Request for Qualifications (RFQ) for computer software which would convert a mini -computer environment to a Local Area Network Environment for the City's financial software. Only one RFQ was received. It is thought to be because there are not many vendors who have modules the City needs pursuant to the RFQs. The RFQ was prepared very thoroughly in accordance with the needs/requirements of the City. While not submitting an RFQ, more than 5 vendors from Virginia, California, Oregon and Eastern Washington had extensive conversations with Staff. Neither Mr. Housler nor Mr. Stark thought the City would benefit by re- publishing because the RFQs cannot be changed. They extolled the benefits of Eden Systems, Inc. and recommended the City go with them. COUNCILMEMBER STEVE DWYER MOVED, SECONDED BY COUNCIL MEMBER TOM PETRUZZI, THAT THE CONTRACT BE AWARDED TO EDEN SYSTEMS, INC. IN AN AMOUNT NOT TO EXCEED $143,731. MOTION CARRIED. DISCUSSION OF FINDINGS ON THE ROCKERIES BY LANDAU & ASSOCIATES Dennis Stetler represented Landau & Associates, Inc. to report on their review of several of the rx _ %� rockery retaining walls in the City rights -of -way. Y►' Ten rockeries were included in the review. Mr. Stetler explained the review procedure. He stated that the rockeries reviewed have experienced performance problems in the form of rocks cracking and fracturing and falling off the face of the wall. The two primary deficiencies are related to poor rock quality and poor rock placement. Alternatives range from "do nothing" to maintenance and replacement of selected rocks, to removal and replacement of the rockeries with a rebuilt rockery or a retaining wall. Councilmember Petruzzi questioned whether 76th West, which is a high wall, should be addressed in 1995. Mr. Stetler said the City's first priority should be basic maintenance and then go on to 76th West. W. Alberts indicated he has $50,000 in the budget to begin the process. Council President Pro-tem Kasper asked about the earthquake stability of the walls. Councilmember Petruzzi asked for an expanded explanation of wall in front of wall. Mayor Laura Hall indicated her feeling that the aesthetics of the sprayed walls was lacking. Councilmember Michael Hall indicated his feeling that something has to be done because all entryways to the city could be blocked if an earthquake struck. REPORT ON PROPOSALS RECEIVED FOR NEW PUBLIC ADDRESS SYSTEM FOR Q PLAZA MEETING ROOM Tom King, Facilities Maintenance Supervisor, reported on proposals received for a new public address system for the Plaza meeting room. He then summarized the three proposals received. Between Fund 116 and CDBG Grant, the total budget is $32,500. Staff recommends a combination hard and wireless system. Rhonda March, City Clerk, discussed the information on replacing the Council tables. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE 6 Councilmember Dwyer commented that the price was within $1,000 of that which was originally estimated. Councilmember Fahey asked for more information about the block grant. Personnel Manager Brent Hunter said that there is presently $7,500 in the program through a block grant that was approved October 24. Discussion was had regarding the differences between the two bids received on Staffs recommended combination system. Councilmember Petruzzi asked about the Tudor tables. COUNCILMEMBER TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MICHAEL HALL, TO AUTHORIZE STAFF TO PURCHASE A NEW PUBLIC ADDRESS SYSTEM AND, SPECIFICALLY, ACCEPT THE RECOMMENDATION TO PURCHASE THE SYSTEM FROM LONDON FOR A PRICE OF $32,152.41, WITH THE FUNDS COMING $7,500 FROM THE CDBG GRANT AND $25,152.41 FROM THE 116 FUND. COUNCIL PRESIDENT PRO-TEM BILL KASPER VOTED NO. MOTION CARRIED. Councilmember Earling asked Staff to prepare a suggested configuration and cost estimate on furniture. Council President Pro-tem Kasper suggested Staff also look at screen considerations. q REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDING SEPTEMBER 30,1994 Art Housler, Administrative Services Director, described the financial position of the City as of September 30. He stated that all six revenue funds were over target; expenditures are under target. He summarized that the financial position of the General Fund continues to improve. MAYOR Mayor Hall advised the Council that no formal action had been taken on the Council's decision to have Councilmember Fahey participate in the Tourism Committee. COUNCILMEMBER STEVE DWYER MOVED, SECONDED BY COUNCILMEMBER MICHAEL HALL, TO ADD THE TOURISM COMMITTEE TO THE LIST OF AUTHORIZED COMMITTEES. COUNCIL PRESIDENT PRO-TEM ASKED IF THIS 4 WOULD BE RENEWABLE EVERY YEAR DISCUSSION FOLLOWED. MOTION CARRIED. Mayor Hall invited the Council to attend a tour of the Edmonds Museum between 11:00-12:00 October 25, 1994. She further announced she had been to the Edmonds-Woodway homecoming and that Councilmember Dwyer had been a judge. Mayor Hall also reported on Woodway Elementary's playground equipment dedication. ' She reported on activities with Congresswoman Maria Cantwell. Mayor Hall told the Council of Ms. Cantwell's reception in Winslow for Secretary of Transportation Penia where she was formally advised of our award of $400,000. She also indicated Slade Gorton should also be thanked for his efforts. The Sister City visitation is coming up, and the gift has been obtained. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE 7 Councilmember Tom Petruzzi said staff has arranged for each delegate to get one-half pound of Starbuck's coffee and a mug. The presentation will be made November 5 in the Plaza Room from 5:30-8:00 p.m. Mayor Hall further reported she had attended a Sister City meeting on Saturday. She called Council's attention to packet items concerning the City of Lynnwood annexation and the material with regard to the legal case recently discussed. COUNCIL Council President Pro-tem Kasper and Councilmembers Fahey, Petruzzi and Dwyer passed. Councilmember Hall commented on the letter commending Senior Officer Paul Miller on the Sound rescue attempt. Councilmember Earling asked President Pro-tem Kasper if the student representative had been stopped and asked him if he would follow-up. Councilmember Earling asked Council President Pro-tem Kasper to speak with Council President John Nordquist about the desired procedure for the budget. Councilmember Earling also reported that while previously he was guardedly optimistic about the RTA decision, he is now guardedly pessimistic. At 9:45 p.m. the Council adjourned to executive session on a personnel matter and adjourned from there. THE ORIGINAL SIGNED COPY OF THESE MMTES, AS WELL AS A TAPED RECORDING OF ALL COUNCIL MEETINGS, CAN BE LOCATED IN THE CITY CLERK'S OFFICE. APPROVED CITY COUNCIL MINUTES OCTOBER 25, 1994 PAGE 8 AGENDA V40W- EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1 2. OCTOBER 25, 1994 WORK MEETING - NO AUDIENCE PARTICIPATION APPROVAL OF AGENDA CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 18, 1994 (C) APPROVAL OF CLAIMS WARRANTS #945063 THRU #944482 FOR WEEK OF OCTOBER 17, 1994, AND APPROVAL OF PAYROLL WARRANTS #945320 THRU #945598 FOR THE PERIOD OF OCTOBER 1 THRU OCTOBER 15, 1994 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WILLA A. LEE ($598.35) (E) AUTHORIZATION TO CALL FOR BIDS FOR CITY PARK DISABILITY ACCESSIBILITY IMPROVEMENT PROJECT (HUD) (F) AUTHORIZATION TO PURCHASE PUMP FOR WASTEWATER TREATMENT PLANT FROM WHITNEY EQUIPMENT ($4,035.86 INCLUDING SALES TAX) (G) AUTHORIZATION TO CALL FOR BIDS FOR FIRE DEPARTMENT UNIFORM CLEANING (H) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON THE HEARING FOR PRELIMINAF APPROVAL OF A PROPOSED 6 UNIT/LOT PLANNED RESIDENTIAL DEVELOPMENT I PRELIMINAF SUBDIVISION LOCATED AT 8606 196TH ST. SW (Applicant: Jordy Kostelyk I File No. PRD-94-12) [from October 4, 1994] (1) APPROVAL OF RESOLUTION FOR LID 214 3. (10 Min.) ANNUAL REPORT FROM CEMETERY BOARD 4. (10 Min.) ANNUAL REPORT FROM LIBRARY BOARD 5. (15 Min.) STATUS REPORT ON MUNICIPAL COURT BY JUDGE CONROY 6. (30 Min.) DISCUSSION ON PROPOSED STORM WATER REGULATIONS AND PROPOSED ORDINANCE 7. (10 Min.) PRESENTATION ON LAND USE ELEMENT FOR COMPREHENSIVE PLAN 8. (15 Min.) REPORT ON PROPOSALS RECEIVED FOR NEW COMPUTER SOFTWARE AND AUTHORIZATION TO AWARD CONTRACT 9. (15 Min.) DISCUSSION OF FINDINGS ON THE ROCKERIES BY LANDAU & ASSOCIATES 10. (10 Min.) REPORT ON PROPOSALS RECEIVED FOR NEW PUBLIC ADDRESS SYSTEM FOR PLAZA MEETING ROOM 11. (10 Min.) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED SEPTEMBER 30, 1994 12. (5 Min.) MAYOR 13. (15 Min.) COUNCIL The public Is Invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0246 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. belayed telecast of this Meeting appears on Channel 36 the following Wednesday evening at 7:00 p.m. Additional viewing of this Meeting is scheduled for the following Friday and Monday at noon on Channel 32.