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09/15/1997 City CouncilL Addition to Consent Agenda EDMONDS CITY COUNCIL APPROVED MINUTES SEPTEMBER 15, 1997 The Special Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Roger L. Myers, Council President Pro Tem John Nordquist, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember ABSENT Dave Earling, Council President Thomas A. Miller, Councilmember STAFF PRESENT Jeff Wilson, Planning Supervisor Noel Miller, Public Works Manager James Walker, City Engineer Brent Hunter, Human Resources Director Sandy Chase, City Clerk Jeannie Dines, Recorder Mayor Fahey welcomed the four Scouts in the audience who were working on their Citizenship Badge. 1. APPROVAL OF AGENDA Councilmember Haakenson advised Item 4 should read "Report on Council Committee Meetings of September 9, 1997." COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT PRO TEM MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO ADD CONSENT AGENDA ITEM P: AUTHORIZATION FOR MAYOR TO SIGN SETTLEMENT AGREEMENT, TOLLING AGREEMENT, AND RELEASE WITH HARBOR SQUARE ASSOCIATES. MOTION CARRIED. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE CONSENT AGENDA AS AMENDED. MOTION CARRIED. The -agenda items approved areas follows: ROLL CALL APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 2, 1997 Edmonds City Council Approved Minutes September 15, 1997 Page 1 (A) prove (B) Minutes of 9/2/97 ROLL CALL APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 2, 1997 Edmonds City Council Approved Minutes September 15, 1997 Page 1 Approve Minutes of (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 9, 1997 9/9/97 (D) APPROVAL OF CLAIM WARRANTS #18965 THRU #19824 FOR THE WEEK OF SEPTEMBER 1, 1997, IN THE AMOUNT OF $344,106.35; APPROVAL OF CLAIM WARRANTS #18968 THRU #19960 FOR THE WEEK OF SEPTEMBER 8, 1997, IN THE AMOUNT OF $286,418.15; AND APPROVAL OF PAYROLL WARRANTS #17736 THRU #17927 FOR THE PERIOD OF AUGUST 16 THRU AUGUST 31, 1997, IN THE AMOUNT OF $349,663.71 Claims for Damages (E) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM MARK GLOVER ($327.54), AND ERIC H. JENSEN, M.D. ($305,800.00) (F) APPROVAL OF REVISED FINDINGS OF FACT AND CONCLUSIONS OF LAW Findings of REGARDING A MEETING HELD ON AUGUST 5, 1997, ON AN APPEAL OF THE Fact M. Smith / DECISION ISSUED BY THE ARCHITECTURAL DESIGN BOARD TO DENY AN File No. AP- APPLICATION TO CONSTRUCT TWO ADDITIONAL PARKING SPACES IN THE 96-148 FRONT OF THE APPLICANT'S BUILDING (Applicant: Marvin Smith; Property Location: 126 4th Avenue North, File Nos. ADB -96-131 and AP -96-148) Medical Self (G) AUTHORIZATION FOR THE MAYOR TO SIGN A CONTRACT WITH HEALTH CARE Insurance Program MANAGEMENT ADMINISTRATORS, INC. FOR SERVICES RELATED TO THE MEDICAL SELF INSURANCE PROGRAM Census Taking (I) AUTHORIZATION TO CALL FOR A REQUEST FOR PROPOSALS FOR Services ANNEXATION CENSUS -TAKING SERVICES Transfer (I) AUTHORIZATION TO PURCHASE A TRANSFER SWITCH FOR EMERGENCY Switch for POWER AT THE WASTEWATER TREATMENT PLANT FROM RUSSELECTRIC WWTP ($32,379, Including Sales Tax) (J) APPROVAL OF AND AUTHORIZATION FOR MAYOR TO SIGN THE FINAL PLAT Final Plat of Bella Place I > > Property OF BELLA PLACE 9 LOT FORMAL SUBDIVISION (File No. P-96-140• Per File P-96-1401 Location: 9332 220th Street Southwest / Applicant Dearl Royce and Chuck Warner) Final Plat of (K) APPROVAL OF AND AUTHORIZATION FOR MAYOR TO SIGN THE FINAL PLAT Classico's Addition OF CLASSICO'S ADDITION, 6 LOT SUBDIVISION (File No. P-97-65; Property Location: File P-96-65 20605 Maplewood Drive / Applicant: Classico Homes Accomiting (L) APPROVAL OF ADDITIONAL FUNDING FOR THE ACCOUNTING MANAGER Manager POSITION Position Electro- ( APPROVAL OF ADDITIONAL FUNDING FOR THE ELECTRO -MECHANICAL Mechanical SPECIALIST POSITION Position Brackett's(N) REPORT ON FINAL CONSTRUCTION COSTS FOR THE BRACKETT'S LANDING Landing so. SOUTH PARK IMPROVEMENTS PROJECT AND COUNCIL ACCEPTANCE OF Park PROJECT (0) RESOLUTION NO. 887 INITIATING A STREET VACATION AND SETTING A Street nss7 HEARING DATE FOR THE VACATION OF EDMONDS STREET BETWEEN STH Stree Vacation AVENUE NORTH AND SIX AVENUE NORTH (Applicant: City of Edmonds / File No. ST - 97 -108) Edmonds City Council Approved Minutes September 15, 1997 Page 2 V reern(P) AUTHORIZATION FOR MAYOR TO SIGN SETTLEMENT AGREEMENT, TOLLING AGREEMENT, AND RELEASE WITH HARBOR SQUARE ASSOCIATES 3. AUDIENCE wwrP iAl Rutledge, 7101 Lake Ballinger Way, Edmonds, explained at a recent meeting held at the Edmonds Generator I Wastewater Treatment Plant, he asked the difference between the cost of the City's purchase of a generator and the $7,000 per month rental. Staff has not provided an answer to his question. He Lake I questioned the value of the property on Lake Ballinger the City is considering purchasing with FEMA Ballinger funds. He pointed out there may be additional damage this year. Rad Safety Mel Critchley. 705 Driftwood Place,_ Edmonds, referred to numerous articles regarding train accidents Issues and rail safety issues, including one from the 1900's regarding an engineer killed in a train accident. He noted that although the Edmonds City Council refused to take any action, the City of Everett has addressed safety and noise issues with Burlington Northern. He urged the City Council to send a letter to the railroad stating their awareness of the railroad's negligence and to do something about the railroad now. 4. REPORT ON COUNCIL COMMITTEE MEETINGS OF SEPTEMBER 9 Finance Finance Committee , Conunittee Chairperson Nordquist advised the committee reviewed a proposal for annexation census taking services; a recommendation to authorize a request for proposals was approved on the Consent Agenda. The committee discussed filling the Accounting Manager position due to Chuck Day's retirement, and the necessary additional funds for that position and an additional electrician during Chuck Gram's recovery. This item was also approved on the Consent Agenda. The committee continued its review of its mission statement/job description and approved petty cash expenditures for the month of August 1997. Public Safety 1 Public Safety Committee Connnittee Committee Member White advised Chief Springer gave a report on Medic 7 transport fees and pointed out a discrepancy between dispatch records and billings; dispatch records show 183 Edmonds transports through July, but there have been only 148 billings. Chief Springer will determine why 35 transports have not been billed. With regard to the dive/rescue boat, a decision was made to stay with the status quo for now; the Police Department will continue to staff the dive team, under the direct supervision of the Fire Department. Chief Springer is also considering the purchase of a more reliable, mobile type craft. The committee considered the cancellation of the PAWS contract; Mayor Fahey indicated she would write a follow-up letter confirming the City's contract cancellation. Community Service Committee Commtuuty services Committee Member Haakenson advised Planning Manager Rob Chave provided an update on Regulatory committee JReform and new public notices which are more comprehensive and informative. Permit and review timelines have decreased following the adoption of Regulatory Reform, from an average of 71 days to 55 days. Mr. Chave also indicated there were several administrative and process issues that need to be clarified by code amendments. The committee considered additional staffing needs for Building Maintenance and agreed an additional 0.5 FTE was necessary for the new City Hall. This staffing issue will be discussed at the Human Resources Committee on October 1, 1997. The committee recommended a full Council review of the proposed agreement for the lease of City -owned property for mounting telecommunication facilities, potentially at the September 23 work meeting. The committee considered Edmonds City Council Approved Minutes September 15, 1997 Page 3 the renewal of the Wade James Theater lease to the Edmonds Driftwood Players and recommended that the municipal lease addendum and the public easement request from Community Transit be placed on an upcoming -Consent Agenda for approval. Community 5. DISCUSSION ON POLICY REGARDING 1998 BUDGET - COMMUNITY REQUESTS Requests - Budget City Clerk Sandy Chase explained the issue of whether there should be a policy/procedure established to notify the public regarding community budget requests arising each year. She asked whether the Council wished to establish such a policy. Council President Pro Tem Myers supported the development of a procedure, noting without one there was no way to equitably consider requests. He stressed there was not a great deal of money available for community requests but supported a procedure that would notify the entire community. Councilmember Nordquist suggested the Finance Committee establish the procedure as well as a time frame for the Finance Committee to consider the community requests and make a recommendation to the Council. Mayor Fahey agreed with establishing a pre -determined amount. She observed, both as a Councilmember and a citizen, the difficulty in requesting funding from the City for community service organizations. She also agreed with establishing a process and time line for organizations, who meet certain parameters including a direct benefit to the City, to submit requests for funding to the Council. She noted the City was obligated to cover the costs of agencies the City utilizes for a service the City is not able to provide. Council President Pro Tem Myers asked if it was anticipated a process could be in effect for this year's budget. Councilmember Nordquist said the Finance Committee members and Administrative Services Director Art Housler could develop draft guidelines for presentation to the Council next week. Councilmember Van Hollebeke also supported the concept of developing a process including establishing criteria, informing the public, and disbursing the funds. COUNCIL PRESIDENT PRO TEM MYERS MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, THAT COUNCILMEMBER NORDQUIST WORK WITH FINANCE DIRECTOR ART HOUSLER TO DEVELOP A PROPOSAL FOR THIS YEAR FOR PRESENTATION TO THE COUNCIL NEXT WEEK. MOTION CARRIED. 6. MAYOR Mayor Fahey reminded citizens that Perrinville, Firdale, Holly, and Summit annexations would be on the "Pro" and con' ballot in the November election. She advised citizens were needed to serve on a committee to write the Committees statement in favor of and opposed to the annexation process. She urged interested residents in the annexation areas to contact the City as soon as possible. Chuck Gram Mayor Fahey advised staff member Chuck Gram, who was injured in an accident, was improving and a full recovery was anticipated. Thank You Mayor Fahey displayed a card addressed to the Mayor and the Council from the Yost Pool swimmers from Yost Pool thanking the Council for extending the operation of the pool an additional two weeks. Mayor Fahey Swimmers Edmonds City Council Approved Minutes September 15, 1997 Page 4 thanked Parks and Recreation Manager Arvilla Ohlde and Recreation Supervisor Brian McIntosh for their efforts. 7. COUNCIL Cities & Towns Council President Pro Tem Myers reminded the Council that the Snohomish County Cities and Towns Meeting meeting was Thursday, September 18 in Marysville. He reported Mayor Fahey and he were appointed to nwC I the Association of Washington Cities Legislative Committee and would attend their first meeting on Legislative Committee Wednesday, September 17. ••Frienatiest Councilmember Van Hollebeke was pleased Edmonds had been voted the Friendliest Town in Western Town'' Washington for the fifth consecutive year by Evening Magazine. He reported on the .fair, sponsored by Evening Magazine Evening Magazine and the March of Dimes, and stated it was attended by over 1,000 people and raised $5,000 for the March of Dimes. He described Edmonds' booth which was designed to recreate a corner of Edmonds with flowers, etc. He noted this was a joint venture with the Port of Edmonds who was voted the Best Port. Mayor Fahey thanked Councilmember Van Hollebeke for his tremendous effort with the fair booth. bake In response to a comment made during the audience portion of the meeting, Councilmember Nordquist Ballinger pointed out Lake Ballinger had three different jurisdictions, Mountlake Terrace, Snohomish County, and Edmonds. Further, he pointed out there is a weir on the Nile property that controls the level of the lake. He encouraged citizens to contact their Legislator regarding the level of the lake as a solution to flooding. Mayor Fahey explained the City expended `considerable effort on a solution to flooding on Lake Ballinger and had planned to request FEMA funds for the project. However, as there was not a unified opinion regarding the solution, the City was unable to move forward with the request for FEMA funds. Executive Session Councilmember White welcomed Port Commissioner Don Stay who was in the audience. Mayor Fahey urged citizens to vote on Tuesday, September 16. S. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS At 7:40 p.m., Mayor Fahey recessed the Council to Executive Session for approximately 20 minutes regarding labor negotiations. No action was anticipated as a result of the Executive Session and Mayor Fahey indicated the Council would adjourned immediately following the conclusion of the Executive Session. BARBARA S. FAH -EY, -MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes September 15, 1997 Page 5 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 a.m. SEPTEMBER 15, 1997 SPECIAL MONDAY MEETING 7:00 P.M. - CALL TO ORDER. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 2, 1997 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 9, 1997 (D) APPROVAL OF CLAIM WARRANTS #18965 THRU #19824 FOR THE WEEK OF SEPTEMBER 1, 1997, IN THE AMOUNT OF $344,106.35; APPROVAL OF CLAIM WARRANTS #18968 THRU #19960 FOR THE WEEK OF SEPTEMBER 8, 1997, IN THE AMOUNT OF $286,418.15; AND APPROVAL OF PAYROLL WARRANTS #17736 THRU #17927 FOR THE PERIOD OF AUGUST 16 THRU AUGUST 31, 1997, IN THE AMOUNT OF $349,663.71. (E) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM MARK GLOVER ($327.54), AND ERIC H. JENSEN, M.D. ($305,800.00) (F) APPROVAL OF REVISED FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A MEETING HELD .ON AUGUST 5, 1997, ON AN APPEAL OF THE DECISION ISSUED BY THE ARCHITECTURAL DESIGN BOARD TO DENY AN APPLICATION TO CONSTRUCT TWO ADDITIONAL PARKING SPACES IN THE FRONT OF THE APPLICANT'S BUILDING (Applicant: Marvin Smith; Property Location: 126 4th Avenue North; File Nos. ADB -96-131 and AP -96-148) (G) AUTHORIZATION FOR THE MAYOR TO SIGN A CONTRACT WITH HEALTHCARE MANAGEMENT ADMINISTRATORS, INC. FOR SERVICES RELATED TO THE MEDICAL SELF INSURANCE PROGRAM (H) AUTHORIZATION .TO CALL FOR A REQUEST FOR PROPOSALS FOR ANNEXATION CENSUS - TAKING SERVICES (1) AUTHORIZATION TO PURCHASE A TRANSFER SWITCH FOR EMERGENCY POWER AT THE WASTEWATER TREATMENT PLANT FROM RUSSELECTRIC ($32,379, Including Sales Tax) (J) APPROVAL OF AND AUTHORIZATION FOR MAYOR TO SIGN THE FINAL PLAT OF BELLA PLACE, 9 LOT FORMAL SUBDIVISION (File No. P-96-140; Property Location: 9332 220th Street Southwest I Applicant: Dearl Royce and Chuck Warner) (K) APPROVAL OF AND AUTHORIZATION FOR MAYOR TO SIGN THE FINAL PLAT OF CLASSICO'S ADDITION, 6 LOT FORMAL SUBDIVISION (File No. P-97-65; Property Location: 20605 Maplewood Drive I Applicant: Classico Homes) (L) APPROVAL OF ADDITIONAL FUNDING FOR THE ACCOUNTING MANAGER POSITION (M) APPROVAL OF ADDITIONAL FUNDING FOR THE ELECTRO -MECHANICAL SPECIALIST POSITION (N) REPORT ON FINAL CONSTRUCTION COSTS FOR THE BRACKETT'S LANDING SOUTH PARK IMPROVEMENTS PROJECT AND COUNCIL ACCEPTANCE OF PROJECT 1 CITY COUNCIL MEETING AGENDA September 15, 1997 Page 2 of 2 (0) PROPOSED RESOLUTION INITIATING A STREET VACATION AND SETTING A HEARING DATE FOR THE VACATION OF EDMONDS STREET BETWEEN 5TH AVENUE NORTH AND SIXTH AVENUE NORTH (Applicant: City of Edmonds / File No. ST -97-108) 3. AUDIENCE (3 minute limit per person) 4. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF AUGUST 12, 1997 5. (15 Min.) DISCUSSION ON POLICY REGARDING 1998 BUDGET - COMMUNITY REQUESTS 6. (5 Min.) MAYOR 7. (15 Min.) COUNCIL 8. (20 Min.) EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS B narking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice to special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear he following Wednesday, Friday and Monday at noon on Channel 32.