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11/03/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES NOVEMBER 3, 1997 The Edmonds City Council Meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Dick Van Hollebeke, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Gary Haakenson, Councilmember Thomas A. Miller, Councilmember ABSENT John Nordquist, Councilmember ALSO PRESENT Andy Streit, Student Representative APPROVAL OR AGENDA STAFF PRESENT Paul Mar, Community Services Director Art Housler, Administrative Services Director Jim Walker, City Engineer Frances Chapin, Cultural Program Coordinator Jeff Wilson, Current Planning Supervisor Sandy Chase, City Clerk Karin Noyes, Recorder Council President Earling asked that Item 8 be moved to Item 2a and that item 7 be moved to Item 3a to enable these two items to be brought forward more quickly than anticipated. MOTION BY COUNCIL PRESIDENT EARLING, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO MOVE ITEM 8 TO ITEM 2a AND ITEM 7 TO ITEM 3a. MOTION CARRIED. MOTION BY COUNCIL PRESIDENT EARLING, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS MOTION BY COUNCILMEMBER MYERS, SECONDED BY COUNCILMEMBER MILLER, TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF OCTOBER 28, 1997 Edmonds City Council Approved Minutes November 3, 1997 C. APPROVAL OF CLAIM WARRANTS #18985 THROUGH #21009 FOR THE WEEK OF OCTOBER 27,1997 IN THE AMOUNT OF $299,245.60 D. COUNCIL APPROPRIATION OF FUNDS ($69,100) TO THE WASTEWATER TREATMENT PLANT OUT FALL REPAIR PROJECT E. AUTHORIZATION FOR CITY TO PROVIDE ELECTRICAL POWER FOR EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT KIOSK 2a. PRESENTATION BY ASCENT 21 Sue Gould, Co-Chair of Ascent 21, was present to introduce the organization to the Council. She introduced the other co-chairs of this group as follows: Brian Benzel, Allan Darr, Bob Drewel, and Tom Gaffney. She explained the purpose of the organization is to improve the ability of the County and communities to build and maintain critical infrastructures to support the quality of life within the County and the communities. She introduced Charlie Earl, who will make a brief presentation as to what this organization's efforts involve. Charlie Earl said the purpose of tonight's presentation is to provide information and receive feedback from the Council and to relate the next steps to anticipate in the coming weeks. He provided overhead transparencies throughout his presentation. He rioted that there has been a tremendous population growth within the county over the last decade. Another 125,000 people are expected between the years 1995 and 2005. This is reflected in the employment information, as well. There has been a substantial growth in jobs and this trend is expected to continue. Mr. Earl displayed a chart showing the funding which had been set aside for road maintenance and construction. It includes information regarding the vehicle miles traveled each year. The difference between these two items reflects the sense that there is currently overcrowding on the roadways. The purpose of ASCENT 21 is to figure out ways to.assist the local governments in building and maintaining critical infrastructures to meet the needs of the local communities and the County. The group's name, ASCENT 21, stands for Addressing Snohomish County's Environment Now & Tomorrow. This group's task involves the formation of public/private partnerships and improving the community's ability to build and maintain critical infrastructure (funding for roads, parks, stormwater facilities, water/sewer systems, educational facilities, criminal justice facilities and linkages with other community planning efforts). It is critical that they consider issues such as quality of life, safety, economic viability and environmental health. Mr. Earl explained that this is a three-phase effort. The first phase was completed last spring and involved the gathering of data to determine if this type of project would be feasible. Once it was determined to be feasible, they were ready to move to the second phase, which is the organization of the program. Their first effort will be the planning process to determine what projects could be formed and under what time frame they should operate. They are also working to form a coalition to reach out to a much larger decision making body. This is the purpose of tonight's presentation. Once phase 2 is accepted by the jurisdictions, they will move to phase 3, which will involve implementation of the program through voter campaigns, lobbying, and the formation of partnerships. Mr. Earl informed the Council that Berk & Associates, Inc. from Seattle conducted the feasibility study. The feasibility study indicates that the infrastructure needs are estimated at $1.7 billion for 1,200 projects from 53 jurisdictions. There are committed funds for these projects totaling $700 million. This leaves approximately $1 billion of unfunded needs. He reviewed both the funded projects and the unfunded projects by type of infrastructure with the use of a transparency overhead. Edmonds City Council Approved Minutes November 3, 1997 Mr. Earl advised that the 40 person board is divided into three projects: infrastructure projects, legislative programs and funding strategies. The group working on infrastructure projects will be trying to make sense of the data provided by the jurisdictions. The group involved with the legislative program will be working in Olympia to receive more flexibility for the jurisdictions to be able to fund infrastructure projects themselves. The funding strategies group will be seeking state help and planning the different types of taxes which would be suitable to fund the various infrastructure projects. The work of these three groups will be merged into an overall strategy for the ASCENT 21 organization. Mr. Earl reviewed the scheduled work plan for ASCENT 21. He noted that they are currently working on phase 2. It is hoped that by mid November, they will have at least the outline of the draft strategy available. They will then begin working the strategies into a broader environment. Mr. Earl displayed a graph of the current data from Edmonds. The solid bars indicate which projects are completely funded in the capital improvement plan. The portion of projects not funded falls within the transportation plan. He said he spoke with Mayor Fahey about the need for updates of the City's data. The group will work with City staff to obtain the necessary data updates. Mr. Earl said that what lies ahead for ASCENT 21 involves the need to update the project information. Throughout the month of November the Board will be blending the three areas of strategy into one. The other thing they need to do is raise money. The seed money for phase 2 was provided by the economic investment organization. They contributed $50,000 up front, and they are preparing to put in another $50,000 if the cities will put in a nominal amount (comparable to what the City contributed to the Snohomish County Tomorrow group—about $4,000). The private sector leaders who provided the seed money for this effort believe the jurisdictions need to participate and show their support. This funding request will be forthcoming. Council President Earling complimented Mr. Earl for being willing, on a third time basis, to undertake a project like this. After having the opportunity to work on the RTA Board, Council President Earling said one thing he learned is that the entire County should be considered as part of the region for this effort. It is important to keep a regional balance for this project. It is important that the needs of both the suburban areas and the rural areas are balanced. Council President Earling said it is apparent from this presentation that this group intends to have a very high level of community involvement. It is important to present a clear message when they ask the public to become involved in funding. There have been some very positive programs in some of the local elections which have been supported by the local communities. These programs have advanced local and regional issues tremendously. He wished the Board well in their efforts. Council President Earling suggested that one method for ASCENT 21 to involve the communities is to hold a County summit involving leaders from all over the County. Transportation summits in Portland, Oregon have attracted nationwide attention in a county where there is a mix of rural and suburban areas and it is difficult to make sure everyone understands how far they are behind already. This will be a difficult struggle in this County, as well. Mr. Earl said the Board realizes that this is a catch-up effort. There will become need to take care of the future, as well. But they must be careful. not to become a growth -inducing program. The Board's message is that this is not the time to be growth inducive. He said he would make note of Councilmember Earling's suggestions regarding the need to get the right message out to the public. He noted -that the Board has created a focus group to seek citizen input while establishing this group. Edmonds City Council Approved Minutes November 3, 1997 Councilmember Van Hollebeke noted that the numbers shown on the graphs provided are huge, but they must remember that this is a 6 to 20 year time line. He inquired if these figures are inflation factored. Mr. Earl said they are inflationary dollars if each of the jurisdictions used inflationary dollars in their figures, but the Board did not change the data that was provided by the various jurisdictions. Councilmember Van Hollebeke noted that the Forward Thrust Program was a huge success. It took a lot of courage on a few people's part to even propose this program. He inquired if there are any comparisons between the Forward Thrust Program and ASCENT 21. Mr. Earl said the ASCENT 21 board is attempting to "pick the brains" of the Forward Thrust files. They have the complete legislative program from Forward Thrust. They havealso reviewed the key messages and themes used by this group. The way the Forward Thrust group promoted their effort is very close to how the ASCENT 21 board feels the problem today should be handled. The decision processes, however, are quite different now. Councilmember Myers said he appreciates the efforts of the ASCENT 21 leadership. He suggested that there is an organization called Snohomish County Cities and Towns who could supply the Board with needed information. This would be a way to get a lot of information assimilated at one time. Mayor Fahey said she appreciates the update provided by Mr. Earl. She said this has been a very productive experience already. This board has a broad base of participants and provides opportunities to discuss the problems confronting them all. It also gives the opportunity to see how something one jurisdiction does can affect them all. She said some people might be concerned that there is a $1.7 billion funding program. She assured everyone that there is a wide arena of suggestions to come up with the funding without issuing bonds. One of the strengths of this organization is that there are a lot of minds working to address these problems to create some solutions for the future. 3. AUDIENCE Mayor Fahey introduced a special guest who would like to briefly speak to the Council before the rest of from Sister the audience portion of the agenda continues. She said the City has had five visitors from Hekinan, Japan (Edmonds' Sister City). These visitors have had the opportunity to tour the City and spend time in the homes of members of the Edmonds Sister City Commission. There was a reception on Saturday, and she had the opportunity to meet with these individuals at City Hall today. Al Huff, chairman of the Sister City Commission, introduced Yasuhiro Okazaki, who is a staff person for the City of Hekinan. Yasuhiro Okazaki said he is pleased to be at the City Council meeting to extend their group's appreciation to the Sister City Commission and to the host families. They have enjoyed not only the sightseeing opportunities, but also the opportunity to study Edmonds and make new friends. He said this has been a great experience for them. He noted that 1998 is an important date because it marks 50 years since the sister city relationship was formed between Edmonds and Hekinan. Since that time more than 200 people from Edmonds have visited Hekinan and more than 250 people from Hekinan have visited Edmonds. He said they look forward to a visit from an Edmonds delegation next year. He thanked the people who support the sister city relationship. He said he LOVES Edmonds. Edmonds City Council Approved Minutes November 3, 1997 Mayor Fahey expressed appreciation to the Sister City Commission who facilitate the visits from Hekinan and extends the hospitality of the City and their homes. She is confident that this hospitality will be reciprocated when the Edmonds delegation visits Hekinan next year. Colon Southcote-Want, 10616 — 2371h Place West, Edmonds, said he wishes to address the new development being proposed in Woodway called the Woodway Highlands project. He wished to inform the Council about what the surrounding neighborhoods have been going through for the past few years. He thanked Councilmember Myers for visiting the site and the Mayor for providing the materials they requested. He distributed information to the Council for review. The first item was a photograph, which he said he hoped would be a view they have seen or experienced for themselves. The view across the Restlawn Cemetery looks west over a stand of trees' which was described in the Woodway Planning meeting as parcel L. These are the trees that will be removed if the proposal is accepted. The map that was provided to the Council has a green line to indicate an existing fire lane which abuts parcel L. The trees in the photograph go from the green line to the north. There is another stand of trees approximately the same size that runs south of the green line. This huge stand of trees will also be removed. Mr. Southcote-Want said in the Mayor's letter to them, there is one item that was not addressed. They are very pleased with the City's position of not wanting through traffic down 237th. But, they are concerned that an emergency access is being considered at the end of 237th Street. Currently, 237th Street does not connect to the development. The .green line is an existing fire lane that does connect. Their concern is that once the emergency entrance is developed, it will be opened to additional traffic in the future. He said he appreciates the City letting them know that they do not want an emergency entrance from 237th Street either. Especially when there is an existing fire lane that could be used for this purpose. Lars Eric Olsen, 561 Pine Street, Edmonds, said that at the last City Council Meeting he heard that a demonstration model bucket truck was being purchased at a premium of $8,000. He said he finds this to be a misappropriation of funds. He said he would also like to address the Council regarding records he received from the County Auditor, Washington State Archives and the Secretary of State going back to the year 1884 when Edmonds was established. He would like to know how the spelling of different names relates to jurisdiction status (particularly the capital spelling of the word "City"). He said he has a right to know how this City functions. He lives within the City boundaries as founded by Mr. Brackett. 3a. UPDATE REGARDING THE WOODWAY HIGHLANDS DEVELOPMENT IN THE TOWN OF WOODWAY Jim Walker, City Engineer, said this item was brought up based on the comments received from residents who were concerned about a plat to the west of Woodway Meadows. He used a map to point out the areas of concern. The plat was created using an emergency access road. The City has expressed their concern regarding the access road as well as a concern related to drainage problems. This area is already experiencing some flooding, even during minor storms. The only area where they can do further infiltration for drainage is on the access road. Next year, the City will attempt to create some additional underground infiltration. It is possible that they could connect underground to a system in Shoreline if that system is created. Mr. Walker said the City has presented the consistent position that they do not support any access roadways. The Fire Department has expressed an interest for emergency access, but they have not expressed a preference between 237th Street and the right-of-way to the south (239th Street). Should the project change to impose an impact to the City that was not included in the first alternative, the EIS process will be reopened and the residents and the City will have the opportunity to comment. At this Edmonds City Council Approved Minutes November 3, 1997 time, there is nothing from the Woodway Planning minutes to indicate that there are any intentions to change the access to 237th Street. But, the City does not have the minutes from the last two meetings in which this issue was discussed. The City intends to continue to discourage through connections to the adjoining communities. Mr. Walker said residents in Shoreline and Woodway have also expressed their desire that 237th Street not become a through street to the nearby neighborhoods. Councilmember Haakenson said that a few weeks ago he asked for an update and information from staff to help the Council become more knowledgeable regarding this issue. He thanked the staff for the .65 - page document they each received. He thanked Mayor Fahey, also, for her response to the citizens of Woodway. The Mayor and staff have sent a consistent message to the Woodway planners that the City of Edmonds does not support the through street. He feels comfortable with the efforts made so far and feels the staff will continue this effort. Councilmember Myers agreed with Councilmember Haakenson. He has observed first hand that there is no way 237th Street can handle the increased traffic of a through street. He inquired if the City staff has expressed their concerns regarding drainage to the Woodway Planning Board. Mr. Walker said staff did express their concern regarding drainage infiltration. Their strong suggestion to the planners was that they provide a way to funnel the water out during times when infiltration is not sufficient for drainage. There is an opportunity to do this on the property now. The property already has a drainage problem. If the trees are taken out, the problem will be increased. The planners were looking at ways to provide some sort of conveying system to channel the water when the infiltration system fills. Councilmember Miller said Mr. Walker mentioned that the Public Safety Committee has reviewed the emergency access, but no decisions were made. Mr. Walker said that is correct. The applicant does not seem to have a preference one way or another. The City of Edmonds Fire Department just wants to have access. They do not care which location is chosen. Councilmember White asked that Mr. Walker seek a definitive answer from the Fire Chief regarding his preference for an emergency access location. Council President Earling said a few weeks ago after the public spoke with the Council regarding this issue, he visited this area. The developer's intent was to maintain a high quality of life. ' Certainly a key to the way they plat the development was to offer streets of a meandering nature. He cannot imagine why the developer would want to change the quality of that neighborhood by offering a straight through passageway. He appreciates the Mayor's stance on this issue. It is one the Council supports, as well. 4. INTRODUCTION OF NEW CHAMBER OF COMMERCE EXECUTIVE DIRECTOR, STACIE HEARST Pam Halsan said she is a Chamber of Commerce volunteer and chair of the membership committee. It is her pleasure to introduce the new Chamber of Commerce Executive Director, Stacie Hearst. She comes from 6 %2 years of experience with the City of Ballard. Previous to that she was the executive director for two Chambers in Colorado. She has a strong background in tourism development and had a strength in Ballard working on event planning. Stacie Hearst said it is great to meet the Council and she looks forward to working with all of the Councilmembers in the future. She noted that there are many similarities between Edmonds and Ballard. She is looking forward to the challenge. Mayor Fahey commented that she has had the opportunity to visit with Ms. Hearst. She is really impressed with her credentials and is comfortable that she will bring some exciting new leadership to the Chamber of Commerce. She welcomed Ms. Hearst to the community. Edmonds City Council Approved Minutes —6— November 3, 1997 5. HEARING AND ACCEPTANCE OF ARTS COMAUSSION RECOMMENDATION FOR PUBLIC ART GIFT Mayor Fahey introduced Frances Chapin, Cultural Program Coordinator, who has worked in many ways to help the City staff get settled into the new City Hall. Frances Chapin said the reason for this presentation tonight is to recommend City Council acceptance of a major art piece to be placed in the new Brackett's Landing South Park. She reviewed that when the Arts Commission was established in 1975, they were mandated to review and make recommendations on all art acquired by the City. Any gifts valued at more than $5,000 are submitted to the Council for approval in conjunction with a public hearing. Ms. Chapin said the City has been offered a gift of art from the Edmonds Arts Festival. The Arts Commission reviewed the sculpture gift and unanimously recommends acceptance. They followed the outlined review process and worked with both the Arts Festival Museum Board and the Parks and Recreation Manager, Arvilla Ohlde, to determine an appropriate site for the art. Peggy Jones, Arts Festival Museum Board, said this art piece has been purchased with private money obtained through the sale of posters, donations and the three-day Arts Festival proceeds. She thanked the Parks and Recreation Manager and the Arts Commission for recommending acceptance of this gift. She explained that the Arts Festival Museum gives back to Edmonds a majority of the money they make each year. Probably the most recognizable thing they have given to the city is the Georgia Gerber sculpture on the waterfront. Now they would like to give another sculpture to the City and have set aside $70,000 for this purpose. They then began the task of choosing an artist. The artist they chose is Robert Cook, an internationally known sculptor whose work emphasizes wildlife subjects with a humanistic style. The sculpture will be constructed of cast bronze. Robert Cook thanked the Museum Board for giving him the opportunity to carry out his idea. He said it has been a pleasure to work with the Board throughout this process. He said he has spent quite a bit of time at the site and listened carefully to the Mayor's comments when the site was dedicated. She indicated that the Park was to be a contemplative place—a passive park and a place to remember and pay tribute to what the area was before. He tried to take some of these ideas into account and developed a sculpture that will compliment the park—not only in a physical sense, but in a spiritual sense, as well. The sculpture he created is designed to encourage people to get involved with the sculpture. He will be very proud to see it at the park. Mr. Cook presented a visual model of the sculpture of kids building a boat on the beach. This sculpture will pay tribute to what actually happens in Edmonds. It will be a life size sculpture made of cast bronze. His intent is that this sculpture could become part of the beach ranger program. Mayor Fahey reminded the Council that this process requires a public hearing before the Council can formally accept the sculpture. The hearing was opened to receive public comments. Pat Meeker; 22711 96th Avenue West, said the sculpture is wonderful. She said Mr. Cook has done a great job, and it will be a real pleasure to see it at Brackett's Landing South Park. THE PUBLIC HEARING WAS CLOSED. Edmonds City Council Approved Minutes November 3, 1997 Council Member Van Hollebeke said he has been involved with the Alliance for Economic Development Committee during his time on the Council. This process is so beautifully typical of what Edmonds is. The arts community is an integral part of Edmonds. This is a tremendous compliment to the park, and is a beautiful piece of interactive art. MOTION BY COUNCILMEMBER MILLER, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO APPROVE .THE PROPOSED PIECE OF PUBLIC ART GIFT OF SCULPTURE FOR SOUTH BRACKETT'S LANDING PARK FROM THE EDMONDS ARTS FESTIVAL MUSEUM BOARD. MOTION CARRIED. Mayor Fahey expressed appreciation to the Arts Festival Museum Board and the Arts Commission for the many things they have done for the community. She also shared her appreciation for the improvements made to the lobby of the Frances Anderson Center by these groups. She thanked Mr. Cook for putting together a piece of art that is so indicative of the City of Edmonds. 6. UPDATE REGARDING CHAMBERS CABLE RE -BUILD PROJECT Paul Mar, Community Services Director, said the last time he appeared before the Council regarding the cable system repair by Chambers Cable was June 24, 1997. At that presentation, the Council raised some questions regarding the process of implementation. The Council has been provided with a list of questions and the response provided by Chambers Cable. A representative from the Edmonds Cable Company will make a progress report presentation to the Council this evening. Jack Gradwohl. Area Manager, Edmonds Cable Company, 533 Main Street. Edmonds, recalled that they started the actual construction work on this project on July 16, 1997. He displayed a map for the Council's review. He stated that the dark red line represents the proposed fiber optic runs throughout the northern portion of the City. Each fiber run will serve approximately 500 homes. To date, there have been approximately 150 miles of cable installed on the telephone poles in Edmonds, Woodway, and unincorporated Snohomish County. They have placed 91 miles of strand wire, 60 miles of cable in the air (40 miles of this have been spliced to serve the individual homes), and two miles of individual boring starting on Fifth Avenue. Mr. Gradwohl advised that when the contractor originally started the boring process on Fifth Avenue, they were unable to find a boring machine that could cut through the solid ground. They were finally able to locate a boring machine that would bore through this material and the work was started. He explained how this boring process is accomplished and stated that this portion of the project has been difficult from the very start. He advised that there have been two instances in which the gas mains were not located properly by the gas company and the contractor hit these lines with the boring machine. They were able to take care of these situations without incidence. Mr. Gradwohl presented an overhead transparency describing what the contractor has accomplished thus far in Edmonds, and what further work is anticipated. He explained that there are 39 nodes, each serving approximately 500 homes. They are making very good progress on the project. He noted that the new head end location will be constructed at the Harbor Square site. This is where the satellite dish will be placed. Mr. Gradwohl announced that the cable company has just completed the channel lineup for the new system. They will be able to offer up to 90 channels to their customers compared to the 35 that are being offered with the current system. He stated when this system is completed, the community will have a state-of-the-art infrastructure that is second to none iri the Puget Sound. Edmonds City Council Approved Minutes November 3, 1997 Council President Earling stressed that he understands the undertaking of this project has been overwhelming at times. By and large the work progress has gone well and community response has been generally good. He noted there was an unfortunate incident last week on Meadowdale Road when a gas line was hit. Other utilities were also disrupted, and for a short period of time this was a volatile situation. He inquired regarding the cable company's policy for dealing with a local neighborhood when a major error such as this takes place. He said it appears from public reports he received that the people who caused the problem left the scene before the other utilities arrived. Mr. Gradwohl recalled that two weeks ago a gas main was hit. In this situation the contractor crews were at the scene. The police were called immediately, as was the supervisor of the crews and the appropriate utility companies. He stated the company has tried to place door hangings on. the homes in the areas prior to when the work crews arrive to let the public know of any street closings, etc. In this particular incident, the streets were closed to allow sufficient space for the work crews. As follow up, he stated the company could offer apologies to the public involved. But as far as he is aware the responses have been appropriate. Council President Earling reiterated that most of the work has been excellent, but he would like to give Mr. Gradwohl the names of the concerned citizens. He suggested that the cable company contact these individuals personally. Councilmember Van Hollebeke pointed out this upgrade of technology will allow for the interchange ability to both send and receive signals. This will have a tremendous implication on the economic situation of the City. He suggested this system will make the City more responsive to the future high tech demands placed upon businesses. The City could tout that they are on the upper end of the technology spectrum. Mr. Gradwohl added this new system will allow computers to be hooked up to the television cable system with only a minor adjustment. Any cable outlet in the home would be able to provide the needed bandwidth for both the computer and the television. Student Representative Streit stated he lives on Meadowdale Beach Road where the contractor hit a gas line. To his knowledge the crew actually left the scene, and it took a long time to clean this situation up. He added there were also phone lines disconnected, and they were without telephone service for more than one day. They actually had to call the telephone company themselves because the contractor did not. New lines had to be installed to take care of this situation. Mr. Gradwohl explained they can be as careful as possible, but if a utility line is not located or is located incorrectly, they can get pretty torn up by the boring machine. Councilmember Haakenson inquired what percentage of the project is completed at this time. Mr. Gradwohl said right now there is about one-third of the project completed. A lot of the cable has been installed, but there is a lot of work to do to deploy the fiber optics. Councilmember Myers inquired if the cable company anticipates being on schedule. Mr. Gradwohl replied that they will be ahead of schedule. Councilmember Myers inquired if it is typical for people to experience trouble with their television reception during a construction period. Mr. Gradwohl answered that often a loose cable allowing a double signal to occur is the source of the problem. Most likely, these individuals need to check their connections behind the television set. If this does not remedy the situation, they should call the cable company, who will check for problems outside of the home at no charge. Edmonds City Council Approved Minutes November 3, 1997 Councilmember Myers inquired how many channels will be offered with the new system. Mr. Gradwohl stated that there would be approximately 79-80 channels offered on the basic cable service. There will be about 10 premium and pay -for -view channels offered. Mayor Fahey stated that occasionally the City receives inquiries from the public regarding their preference in programming channels. -The City staff consistently tells these people the cable company makes this decision. She inquired how the cable company will decide what channels to offer on the new system. Mr. Gradwohl replied that the company conducted a customer survey in April, and they will use this information as they determine the channel line-up. They will try to avoid duplication and address those channels deemed most worthy on the survey. News and information was the number one interest. Mayor Fahey said she appreciates Mr. Gradwohl's report to the Council this evening. Mr. Gradwohl invited members of the Council to contact him if they are interested in a field tour of the work in progress. He asked that they contact him with their customer concerns, as well. 7. UPDATE REGARDING THE WOODWAY HIGHLANDS DEVELOPMENT IN TOWN OF WOODWAY This item was moved to item 3a on the agenda. 8. PRESENTATION BY ASCENT 21 This item was moved to item 2a on the agenda. 9. REPORT ON 800 MEGAHERTZ PROJECT Project Chief Robin Hickok recalled that in 1996 a County -wide bond was put to a vote concerning the funding of an 800 MHz public safety radio project. He recalled voters in South Snohomish County actually voted in favor of the bond, but the County -wide bond failed. However, the need for an 800 MHz radio system is still there for a variety of reasons. The cities of Everett and Lynnwood agreed to commit $10 million to fund the backbone of this system, which earmarked 17 stations for Snohomish County emergency service use through the National Public Safety Planning Advisory Committee. They worked with the Enhanced 911 Board who has indicated that they would like Edmonds to become a major player in this process. Eventually, SNOCOM and SNOPAC replaced Everett and Lynnwood as the major players in this project. They made application for the available channels. As it turns out Community Transit received one of these channels, but this group is still working on formal application for the remaining 16 channels. Police Chief Hickok advised that the Enhanced 911 Board has recently agreed to fund a project manager to coordinate the building of this system. They have created a very aggressive time line they expect the project to follow. By November they will have applicant interviews and select the project manager by December 9. They hope to finalize the RFP by March 1 and obtain vendor responses by April 16. Police Chief Hickok inquired how the Council intends to fund this project. Mountlake Terrace will probably go with a bond, as will Everett and Lynnwood. He assumes that the City of Edmonds will most likely use bond funding, as well. He suggested it would behoove the City to work with the other jurisdictions on this bond issue. He recalled that the County is considering a super bond issue, but he suggested the City not become involved with this bond. He noted the cities of Everett and Lynnwood are ready to move on this project without delay. Edmonds City Council Approved Minutes November 3, 1997 Councilmember Haakenson inquired if Police Chief Hickok is suggesting that the cities in South Snohomish County work together on a bond for this project. Police Chief Hickok said that is correct. He added that other jurisdictions within the County could join in if they wish to do so. Councilmember Myers stated he is not ready to make a recommendation on funding now, but he hopes they can get a recommendation from a committee of administrative representatives from the participating jurisdictions regarding some options for the Council to consider. He expressed his support for working together with the other jurisdictions in South County. Mayor Fahey stated this issue will be addressed in the Long Range Planning Committee meeting, and she felt that a recommendation would be available soon. 10. UPDATE REGARDING THE PROPOSED GTE MONOPOLE AT THE P.U.D. SITE ON EDMONDS WAY Jeff Wilson advised he is present to provide an update regarding the current permit application for a 60 - foot monopole on the south side of Edmonds Way near 97th Avenue West which is currently within the County's jurisdiction. He explained this request fits the definition of a "Monopole I" under the City's development code. If the property were located in the City and zoned to a comparable single family classification, the monopole would not be a permitted use. Although not permitted under the City's development regulations, the proposed site is similar to permitted City sites such as the one at Five Corners. He advised the Edmonds Community Development Code (ECDC) contains certain conditions that would be applied to Monopole 1 facilities. Mr. Wilson explained that since the facility is located in an unincorporated area that is part of the City's "urban growth area," it is appropriate for the City of Edmonds to forward information to the County on how the City's development regulations relate to the proposal. They are interested in making sure the facility would meet the conditions contained in the ECDC, particularly the setback requirements. The setback requirements within the ECDC state that a monopole must be setback the same number of feet that it is tall, including the antenna on top. If the pole is 60 feet tall, it must be set back 60 feet from a single family neighborhood. He explained that in this particular case, the monopole height would be 60 feet with a 6 foot antenna. The ECDC would require a 66 foot setback, but the proposal only allows for a 51 foot setback from the adjoining property line. If the County approves the application, the facility would become a non -conforming use if annexed into the City. It will be staff's recommendation to the County that the monopole be moved closer to Edmonds Way and away from the surrounding residential properties. They have not provided these comments to the County yet. Councilmember Van Hollebeke inquired regarding the purpose of the setback requirement. Mr. Wilson recalled that the City went through a process of hearings last year to develop wireless communication regulations. During these public hearings there were health concerns expressed, but the City has been unable to identify any health affects created by these facilities. The setback requirements are primarily designed to protect the visual impacts to the surrounding properties by requiring landscaping materials and separating the uses. Councilmember Myers inquired how long the City has been aware of this plan. Mr. Wilson replied the City received notice of these plans in mid October from the Mayor's office. Staff was directed to review the plans further, and we requested the application packet from the County. They have now received enough information to identify the type of facility being proposed. Edmonds City Council Approved Minutes November 3, 1997 Councilmember Myers stated he envisions this property becoming part of the City in the near future. Hopefully, the City can convince the County to give some consideration to the City requirements so there will be an easy transition when annexation occurs. Mr. Wilson stated that staff will make the County aware of their standards for setbacks when located near residential areas. Councilmember Van Hollebeke inquired if there has been any kind of precedent set for dealing with substations that are no longer useful and are abandoned. Mr. Wilson suggested these situations would be handled similar to a public utilities district that is no longer needed. A public utilities district has a set process they must go through in order to surplus a facility. Mr. Wilson stated he is not aware of any future plans for this property. He suggested that he could provide comments to the County regarding the City's policies for future use of this property if it is declared surplus. Staff could include in their recommendation to the County a statement that they would like this property to remain in as usable a fashion as possible should the property become available for another use in the future. Mayor Fahey reminded the Council that under the terms of the interlocal agreement with the County, applications of this type that were submitted while the property was under the jurisdiction of the County when the process for annexation was started will be completed by the County. The City cannot impose their regulations on these applications. She added she hopes the County will consider the City's concerns. Mr. Wilson stated he would provide the Council with copies of the staff's response letter to the County. 11. BUDGET WORKSHOP Council President Earling advised the purpose of this agenda item is to allow the Council the opportunity to develop a schedule for completing the 1998 budget review. He recalled the Council has schedule two extra meetings in November (Saturday, November 15 at 8:30 a.m. and Monday, November 24, from 5:00 to 7:00 p.m.) for budget workshops. In addition to these meetings, the Council has proposed that the agendas for the Council Committee Meetings of Tuesday, December 9 be fairly light to allow the Council the opportunity to hold another.workshop for final review of the budget. He said he anticipates the Council will be able to approve the budget on December 16, 1997. Council President Earling said he has received a number of suggestions from Councilmembers regarding the process for reviewing the budget. He said he is most interested in the suggestion provided by Councilmember Myers to ask those individuals involved in assembling the budget proposal to come to the meeting on November 15 to walk through the budget and describe their approach. At the November 24 meeting, the Council would have the opportunity to make requests for further information from staff. He suggested that if there are concerned department heads who feel they did not get their priorities moved up as high as they wanted to, they could present their case to the Council at that time. Council President Earling asked that the Council consider this approach. The Council accepted the approach described by Council President Earling. 12. MAYOR Mayor Fahey commented regarding Mr. Olsen's remarks pertaining to the purchase of a bucket truck. She agreed that the City could have purchased a cheaper model. She recalled that there was an accident a short time ago involving the City's bucket truck. Fortunately, the staff person is recovering well. But, in the course of this accident, the City's bucket truck was damaged extensively and became unusable. As a result, the City had to rent a bucket truck to meet their needs. It was determined that the money the City was paying to rent the vehicle until a new truck could be made available would more than absorb Edmonds City Council Approved Minutes November 3, 1997 the cost differential between the demonstration model and a new model which would have to be ordered. Mayor Fahey added that if the City had had time to wait for a model to come off the assembly line, the Council probably would not have purchased one with quite as many accessories. But they estimate that by purchasing the demonstration model now, there will be a cost savings to the City of about $2,000. Mayor Fahey complimented the downtown merchants for the wonderful Halloween event that was held Treat Event last week which was a success. The merchants estimated that there were over 2,000 .children enjoying a safe Halloween. This event is one of the things that makes Edmonds a special place. She added she appreciates everything the downtown merchants do to sponsor these events for the community. Mayor Fahey recalled that Councilmember White noted the Council had failed to include a budget for TeenHope. She noted this has now been included for the Council's consideration. 13. COUNCIL Council President Earling announced that as part of the downtown merchant Halloween celebration, he gave out 1,200 candy bars in less than two hours. He added that this was a marvelous event. Council President Earling noted there is a Cities and Towns meeting scheduled for November 20 in the City of Lynnwood. Councilmembers should let Councilmember White know if they plan to attend. Council President Earling advised that tomorrow evening the art pieces in the new City Hall building open will be dedicated. There will be an open house from 1:00 to 5:00 p.m. Councilmembers will be House available during that time to greet the public. From 5:00 to 7:00 p.m. there will be a formal dedication of the artwork. The actual dedication ceremony will take place at 5:45 p.m. Council President Earling also reminded the Council and public that tomorrow night is election night. Councilmember Van Hollebeke complimented Mayor Fahey for her excellent budget presentation before the Council last week. He also complimented Councilmember Myers and staff for their work on the budget. Many hours go into this process and it is to the compliment of the Mayor again that she was able to introduce a modified zero -based funding budget. Councilmember Haakenson said he also participated in the downtown merchant's Halloween event. He gave away up to 2,000 sports cards. Councilmember Haakenson also stated he had the pleasure of being at the Senior Center when Center representatives 'from SNOCOM and Medic One provided a presentation to the Senior Citizens. This presentation described exactly what happens to an individual from the time a 911 call is made until they arrive at the hospital. He noted that this was the first day the Senior Center has been opened since the storm. Councilmember Myers complimented the merchants for providing a safe alternative for the children in the community. He also asked that Councilmember Miller be excused from the last meeting. He was out of town. MOTION BY COUNCILMEMBER MYERS, SECONDED BY COUNCIL PRESIDENT EARLING, TO EXCUSE COUNCILMEMBER MILLER FROM THE OCTOBER 28, 1997 MEETING. MOTION CARRIED. Edmonds City Council Approved Minutes November 3, 1997 1 Meadowdale Councilmember Miller announced that last Saturday evening he attended. a variety show at Meadowdale High School Event High School.. This was an opportunity to view not only the tremendous talent of the youth in the community, but a number of adult acts, as well. This was a tremendous opportunity to take advantage of low cost entertainment, while at the same time support the youth and the PTA. Executive 14. EXECUTIVE SESSION REGARDING LEGAL, REAL ESTATE AND PERSONNEL Session MATTERS At 9:15 p.m., Mayor Fahey adjourned the Council. to Executive Session for discussion of real estate, legal and personnel matters for approximately 45 minutes. No action was anticipated following the Executive Session and the Council would be adjourned at its conclusion. nklt-.— BARBARA S. FAHEY, MAYORSANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes -14— November 3, 1997 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 P.M. SPECIAL MONDAY MEETING NOVEMBER 3, 1997 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF OCTOBER 28, 1997 (C) APPROVAL OF CLAIM WARRANTS #18985 THRU #21009 FOR THE WEEK OF OCTOBER 27, 1997, IN THE AMOUNT OF $299,245.60 (D) COUNCIL APPROPRIATION OF FUNDS ($69,100) TO THE WASTEWATER TREATMENT PLANT OUT FALL REPAIR PROJECT (E) AUTHORIZATION FOR CITY TO PROVIDE ELECTRICAL POWER FOR EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT KIOSK 3. AUDIENCE (3 minute limit per person) 4. (5 Min.) INTRODUCTION OF NEW CHAMBER OF COMMERCE EXECUTIVE DIRECTOR, STACIE HEARST 5. (15 Min.) 6. (20 Min.) 7. (20 Min.) 8. (30 Min.) 9. (15 Min.) 10. (10 Min.) 11. (30 Min.) 12. (5 Min.) 13. (15 Min.) 14. (45 Min.) HEARING AND ACCEPTANCE OF ARTS COMMISSION RECOMMENDATION FOR PUBLIC ART GIFT UPDATE REGARDING CHAMBERS CABLE RE -BUILD PROJECT UPDATE REGARDING THE WOODWAY HIGHLANDS DEVELOPMENT IN THE TOWN OF WOODWAY PRESENTATION BY ASCENT 21 REPORT ON 800 MEGAHERTZ PROJECT UPDATE REGARDING THE PROPOSED GTE MONOPOLE AT P.U.D. SITE ON EDMONDS WAY BUDGET WORKSHOP MAYOR COUNCIL EXECUTIVE SESSION REGARDING LEGAL, REAL ESTATE, AND PERSONNEL MATTERS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.