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07/21/1998 City Council1 pprove Minutes pprove Claim Warrants urchase Sale eement / elands / ement EDMONDS CITY COUNCIL APPROVED MINUTES JULY 219 1998 The Edmonds City Council meeting was called to order at 7:00 p.m. by Council President Gary Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor (arrived 7:03 p.m.) Gary Haakenson, Council President Dave Earling, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember ABSENT John Nordquist, Councilmember Thomas A. Miller, Councilmember ALSO PRESENT Andrea Reid, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Rob Chave, Planning Manager Stephen Koho, Wastewater Treatment Plant Mgr Brent Hunter, Human Resources Director Doug Farmen, Accounting Manager Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE AGENDA. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 7,1998 (C) APPROVAL OF CLAIM WARRANTS #25645 THRU #26187 FOR THE WEEK OF JULY 6, 1998, IN THE AMOUNT OF $423,854.42. APPROVAL OF CLAIM WARRANTS #25648 THRU #26343 FOR THE WEEK OF JULY 13, 1998, IN THE AMOUNT OF $485,925.62 t (D) AUTHORIZATION FOR MAYOR TO SIGN PURCHASE AND SALE AGREEMENT ACQUISITION WITH WATERFRONT PARK ASSOCIATES FOR TIDELANDS/ EASEMENT; AUTHORIZATION FOR CITY CLERK AND CITY ATTORNEY TO EXECUTE CLOSING DOCUMENTS; AND APPROVAL OF DEED OF RIGHT. Edmonds City Council Approved Minutes July 21, 1998 Page 1 ad (E) APPROVAL OF NEW LEAD WORKER POSITION IN STREET DIVISION FOR Worker — Street Div. STORMWATER UTILITY SERVICES uste (F) APPROVAL OF FUNDING FOR CUSTODIAN REPLACEMENT WHILE INCUMBENT Replacacem en IS ON SHARED LEAVE 1 lannmg ivision (G) APPROVAL OF PLANNING DIVISION STAFFING PROPOSAL TO ADDRESS D staffing RECENT STAFFING CHANGES AND LONG TERM CUSTOMER SERVICE NEEDS CD Projector (II) APPROVAL OF PURCHASE OF LCD PROJECTOR uxiliary (1) AUTHORIZATION TO CALL FOR BIDS FOR INSTALLATION OF AUXILIARY Generator GENERATOR AT THE WASTEWATER TREATMENT PLANT Donated Aid chicle (J) ACCEPTANCE OF DONATED AID VEHICLE rd. #3217 (K) ORDINANCE NO. 3217 AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF Park Rezone EDMONDS TO CHANGE THE ZONING DESIGNATION ON CERTAIN REAL PROPERTY COMMONLY KNOWN AS THE PARK REZONE, NO. R- 97 -28, FROM RS- 12 (SINGLE - FAMILY RESIDENTIAL 12,000 SQUARE FEET) TO RS -8 (SINGLE - FAMILY RESIDENTIAL 8,000 SQUARE FEET); AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT eso #919 Haley/Klein (L) RESOLUTION NO. 919 AUTHORIZING THE CIRCULATION OF A 60% Annexation ANNEXATION PETITION FOR THE HALEY/KLEIN ANNEXATION AREA (File No. AX- 92 -62) 3. AUDIENCE There were no members of the audience present who wished to comment. 4. REPORT ON COUNCIL COMMITTEE MEETINGS ommunity Community Services Committee Services Committee Member Plunkett reported Parks and Recreation Director Arvilla Ohlde provided an update Committee regarding the aquatic center. Per a suggestion made at the joint City Council/Edmonds School Board meeting, the language on the November 3 ballot was broadened to indicate the aquatic center will be located in the Edmonds area near the Hwy. 99 corridor or other appropriate location that provides for regional use of the facility. Funding for the aquatic center will be provided via a property tax levy lid of $0.10 per $1,000 of assessed valuation or $10 for a home valued at $100,000. The siting of the aquatic center at the Edmonds - Woodway High School site as well as other options were discussed. Ms. Ohlde indicated if the pool were sited at the south end of the school property, approximately 24 parking spaces would be gained. The Edmonds School District prefers the pool be sited further from the high school building, which would result in no additional parking and use of the existing high school parking to serve the pool. The committee next discussed the requirement for homeowners in the Meadowdale landslide hazard area to obtain liability insurance prior to requesting final occupancy approval. Changes in State insurance laws makes it virtually impossible for individual homeowners to obtain such a policy. The committee requested staff begin holding public forums with Meadowdale area homeowners to inform residents of Edmonds City Council Approved Minutes July 21, 1998 Page 2 their options. Staff was also asked to eliminate the insurance requirement from the City Code. Options in lieu of the current homeowner policy were reviewed including, 1) local fees, 2) hazard district based on annual utility fees, 3) surface water utility fees, and 4) clean up and risk pool using risk pool monies for no fault clean up within the slide area. The third item discussed by the committee was the use of service clubs for private property cleanup tasks, recognizing many of the residents with an accumulation of junk in their yards do not have the ability to do the necessary cleanup. The committee requested the City Attorney and staff develop procedures to use local service clubs for private property cleanup and bring a proposal back to the committee for review. ublie Public Safety Committee safety Committee Member White explained the committee discussed a loading zone that has been established Committee on 5th Avenue between Main and Dayton for a 30 -day trial period. A letter will be sent to merchants describing the purpose of the loading zone. Changes to several speed limits were reviewed by the committee, many of which were intended to make speeds consistent on a roadway. This item was approved by the committee and recommended it be placed on the Consent Agenda. The third item brought before the committee concerned a Road Rescue aid car donated by Fire District 1- 11 which will be used as a back -up aid car. Insurance and maintenance should average $100 per month. The donation was accepted and approved as Item J on the Consent Agenda. In addition, a demonstration of the 900 MHz radio system was provided. Finance I Finance Committee ommittee Committee Chair Earling reported the acceptance of a donated aid vehicle from Fire District 1 -11 was discussed and recommended for approval on the Consent Agenda. ndrea Reid 5. INTRODUCTION OF NEW STUDENT REPRESENTATIVE ANDREA REID Student Rep. Council President Haakenson introduced the Council's new Student Representative, Andrea Reid. Ms. Reid is Senior Class President at Meadowdale High School, is interested in soccer, and her future goals include working in the field of education. Ms. Reid said she was honored to be selected as the Council's Student Representative and has always been interested in serving in this capacity. She introduced her mother, Karen Reid, who was in the audience. Mayor Fahey said she was delighted to have Ms. Reid serving as the Council's Student Representative and looked forward to working with her. Mayor Fahey encouraged Ms. Reid to contact her or any Councilmember with any questions or concerns and said the Council welcomed her to provide input on any discussion. Summer 1 6. PRESENTATION ON SUMMER SATURDAYS Saturdays 1 f Community Services Director Paul Mar recalled a presentation was made at the Council Retreat regarding a vision for a more pedestrian friendly downtown. Since that time a number of organizations, including the downtown retailers have considered how to implement this vision and have developed a pilot program for 1999. He introduced Stacie Hearst, Executive Director of the Chamber of Commerce, Edmonds City Council Approved Minutes July 21, 1998 Page 3 who explained this concept was a result of the retailers' attempt to move the Summer Market to Main Street and the Property Owner Committee's interest in creating a pedestrian mall in downtown Edmonds. The Chamber's role was to bring both groups together and to establish a trial program. A group of property owners and retailers developed ideas, concepts, a proposed budget, and acquired a coordinator for the program, Michelyn Gjurasic of Event Makers. The budget reflects the cooperative nature of the program and includes funds from the City Council, the Chamber of Commerce, the Chamber's Retail Committee, the Property Owners Committee, the Edmonds Alliance for Economic Development, and two property owners (Jack Mayo and Brad Butterfield) who contributed personally. Ms. Hearst explained one of the group's primary concerns was how to include the retailers, and a meeting was held in June with about 20 retailers from the Edmonds bowl area, many who are in the proposed impact area, and requested their input. Consensus was reached to hold the Summer Saturdays on five weekends in August and to limit it to a specific geographic area (Main Street from the alley between Third and Fourth Avenues to Fifth Avenue). This location will allow 5th Avenue to remain open to traffic and eliminate only 23 parking spaces. If the fountain area were closed, over 100 parking spaces would be lost. City staff requested the organizers not close Main Street on August 8 due to the Taste of Edmonds. Ms. Hearst described the theme for each Saturday: Art in Edmonds on August 1, Sidewalk Sale on August 8, Pets Day on August 15, Travel Time on August 22, and Children's Day on August 29 and described events planned for each. She explained the events will be promoted via flyers and press releases. Although the program was being undertaken on a trial basis,''she was confident it would be a success. The program will be evaluated in September with an eye for future events and Ms. Hearst offered to provide the Council the results of the evaluation. Councilmember Earling thanked Ms. Hearst for organizing Summer Saturdays. He recalled the Bank of Edmonds indicated they would be closed on Saturdays due to Summer Saturday events. As the intersection will now remain open, he questioned whether the bank would again be open on Saturdays. Ms. Hearst answered two individuals from the Bank of Edmonds sit on the Chamber's Board of Directors and are aware of the changes in the Summer Saturdays program. She said whether they would be open on Saturdays was a decision the bank would make. Council President Haakenson thanked Ms. Hearst and the Chamber of Commerce for organizing this program. He supported the program and was pleased it would be taking place. Mayor Fahey expressed her appreciation for Ms. Hearst, the Chamber, and the merchants on the committee working together. She looked forward to the new ambiance the program would create in downtown Edmonds on Saturdays in August and looked forward to the program growing in the future. aste of 1 7. PRESENTATION ON TASTE OF EDMONDS monds Community Services Director Paul Mar advised the Mayor and Council that the Taste of Edmonds will take place on Friday, Saturday, and Sunday, August 7, 8, and 9. As the City is in the process of constructing the new Public Safety Complex where the Taste of Edmonds has been held in the past, the City and the Taste Committee worked together to relocate the event. He reported that the Public Safety Complex contractor would not be on site on Friday, August 7, in order to minimize dangers to pedestrians and visitors to the event. He introduced Char Garrett, Chair of the Taste of Edmonds Committee and a member of the Chamber of Commerce Board, who explained the Taste traditionally brings over 100,000 people to the community during the 3 -day weekend. Challenges in 1998 have Edmonds City Council Approved Minutes July 21, 1998 Page 4 included re- evaluating the location due to the construction of the Public Safety Complex. As a result, the event was enclosed in the civic playfield with two gates on 6th Avenue and two gates on 7th Avenue and handicapped parking on 6th and 7th. Due to increased use of the football field, KLB Construction donated the use of a water truck and driver to control dust. Another challenge is parking; however, they were not able to secure bus service due to a PGA stop nearby which utilized all private charters. Laidlaw has committed to participating in the Taste in 1999. Another challenge was the change of the Seafair hydroplane races to the second weekend in August. Although this does not affect attendance, it creates difficulties in acquiring facilities as well as competition for sponsors. The Taste Committee will consider changing the weekend for the Taste of Edmonds next year. The Committee developed an emergency plan for evacuation in the event of an incident, increased the number of police officers on -site, and additional security personnel have been hired. Ms. Garrett said the Taste does not have the same demographics as the Bite of Seattle but they want to be prepared. She listed event sponsors, including Budweiser, Lynnwood Honda, Washington State Lotto, Frontier Bank, Lexus of Seattle, and Trend West Resorts. She noted for every two cans of food an adult brings to the Lotto booth, they receive a free scratch ticket. Lotto only does six festivals per year in the State and said they enjoy coming to the Taste of Edmonds. Media sponsors include Smooth Jazz 99 (on the main stage), KCMS (children's stage), and KZOK (beer garden), Herald Newspaper, Ackerly Billboard, Chambers Cable, and KIRO Radio. She described events including the Lynnwood Honda paper airplane fly -in which benefits the Edmonds Boys and Girls Club, the Washington State Lotto scratch ticket booth which benefits Snohomish County Food Banks, and the Meadowdale Class of '73 and the Edmonds - Woodway Class of '73 twenty -five year party at the Taste. Ms. Garrett explained the Taste provides 43% of the Chamber of Commerce's budget and the economic impact to the community is estimated at up to $3 million. Service clubs in the community use the Taste as a fund raising event and the Taste budgets $13,000 to give back to service clubs. Other non -profit groups that benefit from the Taste are Pathways for Women, the Olympic Ballet, the Edmonds Ski Club, the Cascade Bicycle Club, the Cascade Symphony, the Edmonds Policeman's Association, and the Meadowdale Basketball team. These groups use the Taste as a fund raising event as well as a way to raise community awareness. She thanked the Edmonds Fire Department who have offered to have a medic van and personnel on site, and the Parks and Recreation Department for holding the teen beach dance. She thanked the Mayor and the City for the cooperation they provide, particularly with Tom King, Brian McIntosh, Paul Mar and others who assist in making the special needs of the Taste a reality. Mayor Fahey thanked Ms. Garrett and the Chamber of Commerce for working to make this event possible; noting summer in Edmonds would not be the same without the Taste. She appreciated the Chamber of Commerce's efforts to overcome the challenges. 8. MAYOR'S REPORT sister city - Mayor Fahey reported on her visit to Hekinan, Japan, noting she previously had no idea of the extent of Hekinan Hekinan's relationship with Edmonds from their perspective. She said her visit to Hekinan broadened her awareness of the value of a sister city relationship and enhanced her commitment to continuing that relationship. The residents of Hekinan think of Edmonds as an extension of their community; every place they visited had �,V,idence of the City of Edmonds, including City Hall which has a picture of the ferry dock in Edmonds and other pictures from the City's art collection on loan to Hekinan, a display case with photographs and items from their visits to Edmonds in the hospital, banners with the City's logo in the City's library, etc. She said her visit indicated the two cities are more alike than they are Edmonds City Council Approved Minutes July 21, 1998 Page 5 different. She commented the City's relationship with Hekinan has, resulted in over 400 students participating in an exchange program. i Mayor Fahey said the individual who chose Edmonds to be Hekinan's Sister City is still involved in the program and her commitment is to work toward peace in the world via this tAe of relationship. She believes the next generation's understanding of each other and appreciation of each other's values will assist in furthering peace in the world. Mayor Fahey said this gave her a different perspective of the Sister City relationship. She said the delegation felt very welcome and appreciated and said any cost for the trip was very worthwhile, although the cost was minimal as Hekinan underwrote most of it. She said a delegation from Hekinan, including the new. Mayor, will visit Edmonds October 31 or November 1 to acknowledge the ten year anniversary of the Sister City relationship and to plan how to make the relationship more successful and to grow in the future. She said Councilmember Nordquist gave a wonderful historic presentation at one of the receptions in Hekinan. 9. COUNCIL REPORTS Excused COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN [Absence HOLLEBEKE, TO EXCUSE COUNCILMEMBER EARLING FROM LAST WEEK'S MEETING. MOTION CARRIED, COUNCILMEMBER EARLING ABSTAINED. RTA Councilmember Earling reported he was in Washington, D.C. last week and met with delegations engaged in securing funding for the RTA. Councilmember Van Hollebeke welcomed the Council's new Student Representative. He recognized the important role she has and said he looked forward to her input. Student Representative Andrea Reid said she was happy to be selected as the Council's Student Representative and hoped to add a student's perspective to Council discussions. With no further business, the Council meeting was adjourned at 7:40 p.m. i BARBARA S. FAHEY, MAYOR SAHDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes July 21, 1998 Page 6 J F� AGENDA EDMONDS CITY COUNCIL ww Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JULY 21, 1998 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 7, 1998 (C) APPROVAL OF CLAIM WARRANTS #25645 THRU #26187 FOR THE WEEK OF JULY 6, 1998, IN THE AMOUNT OF $423,854.42. APPROVAL OF CLAIM WARRANTS #25648 THRU #26343 FOR THE WEEK OF JULY 13, 1998, IN THE AMOUNT OF $485,925.62. (D) AUTHORIZATION FOR MAYOR TO SIGN PURCHASE AND SALE AGREEMENT ACQUISITION WITH WATERFRONT PARK ASSOCIATES FOR TIDELANDS /EASEMENT; AUTHORIZATION FOR CITY CLERK AND CITY ATTORNEY TO EXECUTE CLOSING DOCUMENTS; AND APPROVAL OF DEED OF RIGHT. (E) APPROVAL OF NEW LEAD WORKER POSITION IN STREET DIVISION FOR STORMWATER UTILITY SERVICES (F) APPROVAL OF FUNDING FOR CUSTODIAN REPLACEMENT WHILE INCUMBENT IS ON SHARED LEAVE (G) APPROVAL OF PLANNING DIVISION STAFFING PROPOSAL TO ADDRESS RECENT STAFFING CHANGES AND LONG TERM CUSTOMER SERVICE NEEDS (H) APPROVAL OF PURCHASE OF LCD PROJECTOR (1) AUTHORIZATION TO CALL FOR BIDS FOR INSTALLATION OF AUXILIARY GENERATOR AT THE WASTEWATER TREATMENT PLANT (J) ACCEPTANCE OF DONATED AID VEHICLE (K) PROPOSED ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDMONDS TO CHANGE THE ZONING DESIGNATION ON CERTAIN REAL PROPERTY COMMONLY KNOWN AS THE PARK REZONE, NO. R- 97 -28, FROM RS -12 (SINGLE- FAMILY RESIDENTIAL 12,000 SQUARE FEET) TO RS -8 (SINGLE - FAMILY RESIDENTIAL 8,000 SQUARE FEET); AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT (L) PROPOSED RESOLUTION AUTHORIZING THE CIRCULATION OF A 60% ANNEXATION PETITION FOR THE HALEY /KLEIN ANNEXATION AREA (File No. AX- 92 -62) 3. 4. (15 Min.) 5. (5 Min.) 6. (15 Min.) 7. (15 Min.) AUDIENCE COMMENTS (3 Minute Limit Per Person) REPORT J'k COUNCIL COMMITTEE MEETINGS INTRODUCTION OF NEW STUDENT REPRESENTATIVE ANDREA REID PRESENTATION ON SUMMER SATURDAYS PRESENTATION ON TASTE OF EDMONDS CITY COUNCIL MEETING AGENDA JULY 21, 1998 Page 2 of 2 8. (5 Min.) MAYOR'S REPORT 9. (15 Min.) COUNCIL REPORTS I 1 Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.