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08/04/1998 City Council1 Approve laim Warrants laim for Damages Highway 99 Project EAP ervices EDMONDS CITY COUNCIL APPROVED MINUTES AUGUST 4, 1998 The Edmonds City Council meeting was called to .order at 7:00 p.m. by Mayor Barbara Fahey in the. Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Ron Haworth, Interim Fire Chief Kevin Taylor, Assistant Fire Chief Al Compaan, Assistant Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director James Walker, City Engineer Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT HAAKENSON, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember White requested Item B be removed from the Consent Agenda. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS #25654 THRU #26638 FOR THE WEEK OF JULY 27, 1998, IN THE AMOUNT OF $1,092,758.40 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DON AND JOYCE NELSEN (Amount Undetermined) (E) UPDATE ON HIGHWAY 99 PROJECT (F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH VYDAS RESOURCES, INC. FOR EMPLOYEE ASSISTANCE (EAP) SERVICES Item B• Approval of City Council Meeting Minutes of July 28,1998 Councilmember White indicated he was absent from the July 28, 1998, City Council meeting and would abstain from the vote to approve the minutes. Edmonds City Council Approved Minutes August 4, 1998 Page I COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER pprove MILLER, FOR APPROVAL OF CONSENT AGENDA ITEM B. MOTION CARRIED, WITH inures COUNCILMEMBER WHITE ABSTAINING. The item approved is as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 28, 1998 3. AUDIENCE Ray Albano, 20917 76th Avenue W, Edmonds, commented regarding the Architectural Design Board nB (ADB). He disagreed with the opinion stated by architects that the ADB and City Council's decisions were subjective, and felt the City Council's decisions were objective as they were based on laws. He pointed out the ADB could require further modifications to a building even if it was designed according to all State, County and City regulations. He questioned the need to spend 6 -9 months re- evaluating the ADB's role and urged the Council to give staff direction instead. He noted some difficulties may be caused by the inability to "get answers" from Planning Department staff. DB Roger Hertrich, 1020 Puget Drive, Edmonds, said the decision made by the Council regarding the ADB last week was proper but he disagreed with the need to hire "an expensive consultant" to find the answers. He observed the evidence and complaints indicated there were problems with getting applications processed in the City. He preferred Mayor Fahey and management staff work together to determine the necessary improvements to create a more efficient process and make a presentation regarding their findings to the Council. If this was found not satisfactory, then a consultant could be hired. DB Rich Demeroutis, 921 Pine Street, Edmonds, objected to the City hiring a consultant when adequate funds were not available for a full -time dive /rescue team. He questioned how the consultant would be funded, recalling no funds were available to address the Medic 7 situation. He also made reference to the Mayor's recent out -of -town travel. He observed staff was willing to determine policies for the ADB and questioned why they were not allowed to do so. He requested Council President Haakenson inform him whether consensus had been reached regarding a City Manager form of government, and if not, he said ity there are plans to circulate a petition. He said the City needed a professional manager with experience anager and an educational background. 4. PROCLAMATION RECOGNIZING THE MUSEUM'S 25TH ANNIVERSARY Museum's Joni Sein, Director of the Historical Museum, introduced several members of the Historical Society, 25" Anniv. many of whom have been involved since the museum was founded. Mayor Fahey read a Proclamation declaring the month of August as Edmonds and South Snohomish County History Month. She expressed her appreciation to the members of the Historical Society. Mayor Fahey noted the Historical Society was instrumental in gathering the historical information for the tiles and historic presentation at Brackett's Landing South, information that was one of the reasons the City won a national award for the park. Ms. Sein thanked the City for its support and said she looked forward to the Historical Society's next 25 years. Edmonds City Council Approved Minutes August 4, 1998 Page 2 ppoint Fire 5. APPOINTMENT OF JOHN WESTFALL AS FIRE MARSHAL FOR THE CITY OF EDMONDS Marshal Mayor Fahey explained Mr. Westfall had worked for the City since 1989 and has served as acting Fire Marshal for the past six months. She said after an extensive search, Mr. Westfall was selected over all other. applicants. Mr. Westfall introduced his wife, Laticia, and recognized numerous Edmonds firefighters in the audience. Mayor Fahey swore in Mr. Westfall as Fire Marshal. Mr. Westfall expressed his appreciation for the support he has received from the Fire Department and his family during the six months he has served as acting Fire Marshal. He described the responsibilities of the Fire Marshal, which include fire prevention, fire investigation, and public education. He looked forward to working with the Fire Department on public education and with developers to refine construction requirements to allow construction of safer buildings in Edmonds. Councilmembers each congratulated Mr. Westfall on his appointment as Fire Marshal. e al Fire 6. REPORT ON BIDS OPENED JULY 28, 1998, FOR THE AERIAL FIRE ENGINE AND AWARD Engine OF THE CONTRACT TOLD HEATON & ASSOCIATES W S DARLEY & CO ($629,860.00, Excluding Sales Tax) Interim Fire Chief Ron Haworth explained the City recently went to bid on a 1500 GPM Triple Combination Pumping Apparatus with a. 100 -foot Aerial Platform. He said five sets of specifications were sent out and three bids were received -- Becker Fire Equipment for $650,403, Ladder Towers Incorporated for $654,697, and L.D. Heaton & Associates for $629,860. He explained each bid submitted had specific discounts based on payments for the chassis, upon completion of the platform, or complete payment in advance of construction. Taking into consideration all the discounts and additional interest that would be necessary to borrow the money to make these payments, he determined L. D. Heaton & Associates' bid was still the lowest and recommended the bid be awarded to L. D. Heaton & Associates in the amount of $629,860. Councilmember Nordquist asked where the equipment would be manufactured. Chief Haworth answered the manufacturer of the chassis is in Michigan, the aerial apparatus manufacturer is in Pennsylvania, and the final body construction will be done in Wisconsin. He clarified the chassis is manufactured by Spartan in Michigan, which will be sent to Pennsylvania to add the elevated hydraulic system, and the final assembly will be done by W.S. Darley in Wisconsin and delivery taken in Wisconsin. He explained the Edmonds Fire Department would make inspections following each phase of construction (before the chassis is accepted, upon completion of the hydraulic tower system, and a final inspection upon delivery). He noted a training session regarding operation of the hydraulic system would also take place following the completion of the installation of the hydraulic tower system. Councilmember Nordquist asked who paid the cost of the on -site inspections. Chief Haworth explained the cost of the inspections was not included in the bids to allow the City more control over that cost. He said the cost of the transportation for the inspections would need to be budgeted in next year's budget. Chief Haworth said delivery of the apparatus is the responsibility of the manufacturer. Council President Haakenson asked Chief Haworth to describe the financing of the equipment for those who may not be familiar with it. Chief Haworth explained the equipment would be financed via a seven- Edmonds City Council Approved Minutes August 4, 1998 Page 3 year lease /purchase program. At the conclusion of the lease, the City will own the vehicle. He said a lease /purchase program is less expensive than financing the equipment via a bond. Councilmember Van Hollebeke asked Chief Haworth to explain the over - weight vehicle issue. Chief Haworth explained the weights necessary to make the vehicle stable and operational cause it to exceed the weight specifications /requirements of the federal government (67,000 lb. on the three axles). The federal government passed a law allowing individual states to specify their own weight requirements for individual emergency equipment. The issue was addressed during the last legislative session but did not pass. It is expected it will be reintroduced during the next session. He said the cities of Issaquah, Chehalis, Redmond, and Yakima currently have similar type equipment and have had no problems with either the Highway or Licensing Departments. Councilmember Van Hollebeke observed the vehicle is technically out of compliance when it is being driven. Chief Haworth agreed. Councilmember Van Hollebeke observed the materials provided to the Council indicated a citation had not been issued in the State for this violation. Chief Haworth responded there have not been any citations issued to his knowledge. He said the City of Tukwila was required to bring their equipment into the State by low boy. The equipment being proposed for Edmonds, based on the fully loaded weight, should be under the 67,000 lb. limit for delivery and should not present a problem for delivery. He said although the vehicle will weigh approximately 69,000 lb., it is constructed to 73,500 lb. Councilmember Van Hollebeke asked if Chief Haworth foresaw any problems if the Legislature chose not to enact the enabling legislation to allow the vehicle to be in compliance. Chief Haworth said the City did not have any more risk than it had with any other piece of emergency equipment. He said the legislation would be reintroduced during the next legislative session and, due to the amount of equipment of this type that exists in the State, he believed it would be passed during the next session. He agreed there were risks whenever an apparatus was on an emergency response, but felt the benefit to the community outweighed any risk due to the additional weight. Councilmember Earling observed the legislation received a hearing during the last legislative session and was introduced by the Association of Washington Cities, Washington Fire Commissioners Association, and the Washington Association of Fire Chiefs. He asked if these three entities would reintroduce the legislation during the next session. Chief Haworth said that was his understanding. Councilmember Earling recalled Chief Haworth requested the City anticipate being involved in this legislation. He hoped the entities sponsoring the legislation would come to the Council and request they address the Legislature. Although the apparatus weighed over the current weight limits, Councilmember Earling agreed it had tremendous benefit to the community. He requested Chief Haworth advise the Council which legislative committee held the hearing regarding this issue during the last legislative session. Councilmember Van Hollebeke asked when the equipment would be delivered. Chief Haworth answered delivery was anticipated in 365 days. If legislation were passed, it would be effective prior to delivery of the equipment. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AWARD THE BID TO L.D. HEATON & ASSOCIATES, W.S. DARLEY & COMPANY FOR THE PURCHASE OF ONE 1500 GPM TRIPLE COMBINATION PUMPING APPARATUS WITH A 100 FOOT AERIAL PLATFORM, AND TO AUTHORIZE THE MAYOR TO SIGN ALL APPLICABLE CONTRACTS AND DOCUMENTS. MOTION CARRIED. Edmonds City Council Approved Minutes August 4, 1998 Page 4 7. MAYOR'S REPORT al Mayor Fahey advised tonight was National Night Out Against Crime and said the Police Department was povOut sponsoring an event at City Park. She explained due to the numerous requests for Police Officers and McGruff at local neighborhood events last year, the Police Department decided to hold an event in City Park for the entire community. She encouraged the public and Councilmembers to attend following the Council meeting. Snohomish Mayor Fahey explained Snohomish County Tomorrow (SCT), the designated, county-wide planning county organization that provides a forum for discussion of all aspects of land use, planning, transportation, and Tomorrow other issues facing the County and cities, is seeking volunteer citizen members for its community advisory board. The community advisory board is a standing committee of SCT that provides feedback on growth management issues to the steering committee. She said community advisory board membership includes city and county leaders, citizens and non - profit organizations, special purpose districts, business, industry, financial institutions, and the building and real estate community. She advised the opportunity to apply for appointment to the community advisory board was open through August 19 and encouraged anyone interested to contact her office. She said a press release regarding application to this advisory board is also being issued. 8. COUNCIL REPORTS Excused [Absence COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO EXCUSE COUNCILMEMBER WHITE FROM THE JULY 28, 1998, MEETING. MOTION CARRIED, COUNCILMEMBER WHITE ABSTAINED. ante of Councilmember Miller reminded everyone present that the Taste of Edmonds will take place Friday Edmonds through Sunday, August 7 -9, and invited everyone to participate. visitors Mayor Fahey advised three doctors from Hekinan were visiting the community as part of an annual from Sister exchange between the hospital in Hekinan and Stevens Hospital. She expressed her appreciation to the 'ty citizens hosting these visitors. With no further business, the Council meeting was adjourned at 7:45 p.m. BARBARA S. FAHEY, MA OR i� SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes August 4, 1998 Page 5 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. AUGUST 4, 1998 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 28, 1998 (C) APPROVAL OF CLAIM WARRANTS #25654 THRU #26638 FOR THE WEEK OF JULY 27, 1998, IN THE AMOUNT OF $1,092,758.40 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM I DON AND JOYCE NELSEN (Amount Undetermined) (E) UPDATE ON HIGHWAY 99 PROJECT (F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH VYDAS RESOURCES, INC. FOR EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICES 3. AUDIENCE (3 minute limit per person) 4. (5 Min.) PROCLAMATION RECOGNIZING THE MUSEUM'S 25TH ANNIVERSARY 5. (15 Min.) APPOINTMENT OF JOHN WESTFALL AS FIRE MARSHAL FOR THE CITY OF EDMONDS 6. (30 Min.) REPORT ON BIDS OPENED JULY 28, 1998, FOR THE AERIAL FIRE ENGINE AND AWARD OF THE CONTRACT TO L.D. HEATON & ASSOCIATES, W.S. DARLEY & CO. ($629,860.00, Excluding Sales Tax) 7. (5 Min.) MAYOR'S REPORT 8. (15 Min.) COUNCIL REPORTS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and ,Monday at noon on Channel 32.