08/04/1998 City Council1
Approve
laim
Warrants
laim for
Damages
Highway 99
Project
EAP
ervices
EDMONDS CITY COUNCIL APPROVED MINUTES
AUGUST 4, 1998
The Edmonds City Council meeting was called to .order at 7:00 p.m. by Mayor Barbara Fahey in the.
Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Gary Haakenson, Council President
Dave Earling, Councilmember
John Nordquist, Councilmember
Michael Plunkett, Councilmember
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Thomas A. Miller, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Ron Haworth, Interim Fire Chief
Kevin Taylor, Assistant Fire Chief
Al Compaan, Assistant Police Chief
Paul Mar, Community Services Director
Art Housler, Administrative Services Director
James Walker, City Engineer
Sandy Chase, City Clerk
Jeannie Dines, Recorder
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT
HAAKENSON, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED.
2. CONSENT AGENDA ITEMS
Councilmember White requested Item B be removed from the Consent Agenda.
COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST,
FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA ITEMS. MOTION
CARRIED. The agenda items approved are as follows:
(A) ROLL CALL
(C) APPROVAL OF CLAIM WARRANTS #25654 THRU #26638 FOR THE WEEK OF JULY
27, 1998, IN THE AMOUNT OF $1,092,758.40
(D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DON AND JOYCE
NELSEN (Amount Undetermined)
(E) UPDATE ON HIGHWAY 99 PROJECT
(F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH VYDAS RESOURCES,
INC. FOR EMPLOYEE ASSISTANCE (EAP) SERVICES
Item B• Approval of City Council Meeting Minutes of July 28,1998
Councilmember White indicated he was absent from the July 28, 1998, City Council meeting and would
abstain from the vote to approve the minutes.
Edmonds City Council Approved Minutes
August 4, 1998
Page I
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
pprove MILLER, FOR APPROVAL OF CONSENT AGENDA ITEM B. MOTION CARRIED, WITH
inures COUNCILMEMBER WHITE ABSTAINING. The item approved is as follows:
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 28, 1998
3. AUDIENCE
Ray Albano, 20917 76th Avenue W, Edmonds, commented regarding the Architectural Design Board
nB (ADB). He disagreed with the opinion stated by architects that the ADB and City Council's decisions
were subjective, and felt the City Council's decisions were objective as they were based on laws. He
pointed out the ADB could require further modifications to a building even if it was designed according
to all State, County and City regulations. He questioned the need to spend 6 -9 months re- evaluating the
ADB's role and urged the Council to give staff direction instead. He noted some difficulties may be
caused by the inability to "get answers" from Planning Department staff.
DB Roger Hertrich, 1020 Puget Drive, Edmonds, said the decision made by the Council regarding the
ADB last week was proper but he disagreed with the need to hire "an expensive consultant" to find the
answers. He observed the evidence and complaints indicated there were problems with getting
applications processed in the City. He preferred Mayor Fahey and management staff work together to
determine the necessary improvements to create a more efficient process and make a presentation
regarding their findings to the Council. If this was found not satisfactory, then a consultant could be
hired.
DB Rich Demeroutis, 921 Pine Street, Edmonds, objected to the City hiring a consultant when adequate
funds were not available for a full -time dive /rescue team. He questioned how the consultant would be
funded, recalling no funds were available to address the Medic 7 situation. He also made reference to the
Mayor's recent out -of -town travel. He observed staff was willing to determine policies for the ADB and
questioned why they were not allowed to do so. He requested Council President Haakenson inform him
whether consensus had been reached regarding a City Manager form of government, and if not, he said
ity there are plans to circulate a petition. He said the City needed a professional manager with experience
anager and an educational background.
4. PROCLAMATION RECOGNIZING THE MUSEUM'S 25TH ANNIVERSARY
Museum's Joni Sein, Director of the Historical Museum, introduced several members of the Historical Society,
25" Anniv. many of whom have been involved since the museum was founded.
Mayor Fahey read a Proclamation declaring the month of August as Edmonds and South Snohomish
County History Month. She expressed her appreciation to the members of the Historical Society. Mayor
Fahey noted the Historical Society was instrumental in gathering the historical information for the tiles
and historic presentation at Brackett's Landing South, information that was one of the reasons the City
won a national award for the park.
Ms. Sein thanked the City for its support and said she looked forward to the Historical Society's next 25
years.
Edmonds City Council Approved Minutes
August 4, 1998
Page 2
ppoint Fire 5. APPOINTMENT OF JOHN WESTFALL AS FIRE MARSHAL FOR THE CITY OF EDMONDS
Marshal
Mayor Fahey explained Mr. Westfall had worked for the City since 1989 and has served as acting Fire
Marshal for the past six months. She said after an extensive search, Mr. Westfall was selected over all
other. applicants.
Mr. Westfall introduced his wife, Laticia, and recognized numerous Edmonds firefighters in the
audience.
Mayor Fahey swore in Mr. Westfall as Fire Marshal.
Mr. Westfall expressed his appreciation for the support he has received from the Fire Department and his
family during the six months he has served as acting Fire Marshal. He described the responsibilities of
the Fire Marshal, which include fire prevention, fire investigation, and public education. He looked
forward to working with the Fire Department on public education and with developers to refine
construction requirements to allow construction of safer buildings in Edmonds.
Councilmembers each congratulated Mr. Westfall on his appointment as Fire Marshal.
e al Fire 6. REPORT ON BIDS OPENED JULY 28, 1998, FOR THE AERIAL FIRE ENGINE AND AWARD
Engine OF THE CONTRACT TOLD HEATON & ASSOCIATES W S DARLEY & CO ($629,860.00,
Excluding Sales Tax)
Interim Fire Chief Ron Haworth explained the City recently went to bid on a 1500 GPM Triple
Combination Pumping Apparatus with a. 100 -foot Aerial Platform. He said five sets of specifications
were sent out and three bids were received -- Becker Fire Equipment for $650,403, Ladder Towers
Incorporated for $654,697, and L.D. Heaton & Associates for $629,860. He explained each bid
submitted had specific discounts based on payments for the chassis, upon completion of the platform, or
complete payment in advance of construction. Taking into consideration all the discounts and additional
interest that would be necessary to borrow the money to make these payments, he determined L. D.
Heaton & Associates' bid was still the lowest and recommended the bid be awarded to L. D. Heaton &
Associates in the amount of $629,860.
Councilmember Nordquist asked where the equipment would be manufactured. Chief Haworth
answered the manufacturer of the chassis is in Michigan, the aerial apparatus manufacturer is in
Pennsylvania, and the final body construction will be done in Wisconsin. He clarified the chassis is
manufactured by Spartan in Michigan, which will be sent to Pennsylvania to add the elevated hydraulic
system, and the final assembly will be done by W.S. Darley in Wisconsin and delivery taken in
Wisconsin. He explained the Edmonds Fire Department would make inspections following each phase
of construction (before the chassis is accepted, upon completion of the hydraulic tower system, and a
final inspection upon delivery). He noted a training session regarding operation of the hydraulic system
would also take place following the completion of the installation of the hydraulic tower system.
Councilmember Nordquist asked who paid the cost of the on -site inspections. Chief Haworth explained
the cost of the inspections was not included in the bids to allow the City more control over that cost. He
said the cost of the transportation for the inspections would need to be budgeted in next year's budget.
Chief Haworth said delivery of the apparatus is the responsibility of the manufacturer.
Council President Haakenson asked Chief Haworth to describe the financing of the equipment for those
who may not be familiar with it. Chief Haworth explained the equipment would be financed via a seven-
Edmonds City Council Approved Minutes
August 4, 1998
Page 3
year lease /purchase program. At the conclusion of the lease, the City will own the vehicle. He said a
lease /purchase program is less expensive than financing the equipment via a bond.
Councilmember Van Hollebeke asked Chief Haworth to explain the over - weight vehicle issue. Chief
Haworth explained the weights necessary to make the vehicle stable and operational cause it to exceed
the weight specifications /requirements of the federal government (67,000 lb. on the three axles). The
federal government passed a law allowing individual states to specify their own weight requirements for
individual emergency equipment. The issue was addressed during the last legislative session but did not
pass. It is expected it will be reintroduced during the next session. He said the cities of Issaquah,
Chehalis, Redmond, and Yakima currently have similar type equipment and have had no problems with
either the Highway or Licensing Departments.
Councilmember Van Hollebeke observed the vehicle is technically out of compliance when it is being
driven. Chief Haworth agreed. Councilmember Van Hollebeke observed the materials provided to the
Council indicated a citation had not been issued in the State for this violation. Chief Haworth responded
there have not been any citations issued to his knowledge. He said the City of Tukwila was required to
bring their equipment into the State by low boy. The equipment being proposed for Edmonds, based on
the fully loaded weight, should be under the 67,000 lb. limit for delivery and should not present a
problem for delivery. He said although the vehicle will weigh approximately 69,000 lb., it is constructed
to 73,500 lb.
Councilmember Van Hollebeke asked if Chief Haworth foresaw any problems if the Legislature chose
not to enact the enabling legislation to allow the vehicle to be in compliance. Chief Haworth said the
City did not have any more risk than it had with any other piece of emergency equipment. He said the
legislation would be reintroduced during the next legislative session and, due to the amount of equipment
of this type that exists in the State, he believed it would be passed during the next session. He agreed
there were risks whenever an apparatus was on an emergency response, but felt the benefit to the
community outweighed any risk due to the additional weight.
Councilmember Earling observed the legislation received a hearing during the last legislative session and
was introduced by the Association of Washington Cities, Washington Fire Commissioners Association,
and the Washington Association of Fire Chiefs. He asked if these three entities would reintroduce the
legislation during the next session. Chief Haworth said that was his understanding.
Councilmember Earling recalled Chief Haworth requested the City anticipate being involved in this
legislation. He hoped the entities sponsoring the legislation would come to the Council and request they
address the Legislature. Although the apparatus weighed over the current weight limits, Councilmember
Earling agreed it had tremendous benefit to the community. He requested Chief Haworth advise the
Council which legislative committee held the hearing regarding this issue during the last legislative
session.
Councilmember Van Hollebeke asked when the equipment would be delivered. Chief Haworth answered
delivery was anticipated in 365 days. If legislation were passed, it would be effective prior to delivery of
the equipment.
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
NORDQUIST, TO AWARD THE BID TO L.D. HEATON & ASSOCIATES, W.S. DARLEY &
COMPANY FOR THE PURCHASE OF ONE 1500 GPM TRIPLE COMBINATION PUMPING
APPARATUS WITH A 100 FOOT AERIAL PLATFORM, AND TO AUTHORIZE THE MAYOR
TO SIGN ALL APPLICABLE CONTRACTS AND DOCUMENTS. MOTION CARRIED.
Edmonds City Council Approved Minutes
August 4, 1998
Page 4
7. MAYOR'S REPORT
al Mayor Fahey advised tonight was National Night Out Against Crime and said the Police Department was
povOut sponsoring an event at City Park. She explained due to the numerous requests for Police Officers and
McGruff at local neighborhood events last year, the Police Department decided to hold an event in City
Park for the entire community. She encouraged the public and Councilmembers to attend following the
Council meeting.
Snohomish Mayor Fahey explained Snohomish County Tomorrow (SCT), the designated, county-wide planning
county organization that provides a forum for discussion of all aspects of land use, planning, transportation, and
Tomorrow other issues facing the County and cities, is seeking volunteer citizen members for its community
advisory board. The community advisory board is a standing committee of SCT that provides feedback
on growth management issues to the steering committee. She said community advisory board
membership includes city and county leaders, citizens and non - profit organizations, special purpose
districts, business, industry, financial institutions, and the building and real estate community. She
advised the opportunity to apply for appointment to the community advisory board was open through
August 19 and encouraged anyone interested to contact her office. She said a press release regarding
application to this advisory board is also being issued.
8. COUNCIL REPORTS
Excused
[Absence COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO
EXCUSE COUNCILMEMBER WHITE FROM THE JULY 28, 1998, MEETING. MOTION
CARRIED, COUNCILMEMBER WHITE ABSTAINED.
ante of Councilmember Miller reminded everyone present that the Taste of Edmonds will take place Friday
Edmonds through Sunday, August 7 -9, and invited everyone to participate.
visitors Mayor Fahey advised three doctors from Hekinan were visiting the community as part of an annual
from Sister exchange between the hospital in Hekinan and Stevens Hospital. She expressed her appreciation to the
'ty citizens hosting these visitors.
With no further business, the Council meeting was adjourned at 7:45 p.m.
BARBARA S. FAHEY, MA OR i�
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
August 4, 1998
Page 5
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
AUGUST 4, 1998
7:00 P.M. - CALL TO ORDER
FLAG SALUTE
1. APPROVAL OF AGENDA
2.
CONSENT AGENDA ITEMS
(A)
ROLL CALL
(B)
APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 28, 1998
(C)
APPROVAL OF CLAIM WARRANTS #25654 THRU #26638 FOR THE WEEK OF JULY 27, 1998, IN THE
AMOUNT OF $1,092,758.40
(D)
ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM I DON AND JOYCE NELSEN (Amount
Undetermined)
(E)
UPDATE ON HIGHWAY 99 PROJECT
(F)
AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH VYDAS RESOURCES, INC. FOR EMPLOYEE
ASSISTANCE PROGRAM (EAP) SERVICES
3.
AUDIENCE (3 minute limit per person)
4. (5 Min.)
PROCLAMATION RECOGNIZING THE MUSEUM'S 25TH ANNIVERSARY
5. (15 Min.)
APPOINTMENT OF JOHN WESTFALL AS FIRE MARSHAL FOR THE CITY OF EDMONDS
6. (30 Min.)
REPORT ON BIDS OPENED JULY 28, 1998, FOR THE AERIAL FIRE ENGINE AND AWARD OF THE
CONTRACT TO L.D. HEATON & ASSOCIATES, W.S. DARLEY & CO. ($629,860.00, Excluding Sales Tax)
7. (5 Min.)
MAYOR'S REPORT
8. (15 Min.)
COUNCIL REPORTS
Parking and meeting rooms are accessible for persons with disabilities.
Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations.
The Council Agenda appears on Chambers Cable, Channel 32.
Delayed telecast of this meeting appears the following Wednesday, Friday and ,Monday at noon on Channel 32.