04/06/1999 City Council1
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Minutes
Approve
124/99
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EDMONDS CITY COUNCIL APPROVED MINUTES
APRIL 6, 1999
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tern Haakenson in
the Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Gary Haakenson, Mayor Pro Tern
Dick Van Hollebeke, Council President Pro Tern
John Nordquist, Councilmember
Michael Plunkett, Councilmember
Jim White, Councilmember
Thomas A. Miller, Councilmember
ABSENT
Barbara Fahey, Mayor
Dave Earling, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Peggy Hetzler, Administrative Services Director
Rob Chave, Planning Manager
Noel Miller, Public Works Director
James Walker, City Engineer
Jeannine Graf, Building Official
Arvilla Ohlde, Parks and Recreation Director
Stephen Koho, Wastewater Treatment Plant Mgr
Sandy Chase, City Clerk
Jeannie Dines, Recorder
COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY
COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA AS PRESENTED.
MOTION CARRIED.
2. CONSENT AGENDA ITEMS
COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY
COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE CONSENT AGENDA. MOTION
CARRIED. The agenda items approved are as follows:
(A) ROLL CALL
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 23, 1999
(C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 24,1999
(D) APPROVAL OF CLAIM WARRANTS #29336 THROUGH #293510 FOR THE WEEKS
OF MARCH 15 AND MARCH 22, 1999, IN THE AMOUNT OF $945,256.46. APPROVAL
OF CLAIM WARRANTS #29365 THROUGH #31808 FOR THE WEEK OF MARCH 29,
1999, IN THE AMOUNT OF $404,970.04. APPROVAL OF PAYROLL WARRANTS
#23852 THROUGH 923987 FOR THE PAY PERIOD MARCH 16 THROUGH 31, 1999, IN
THE AMOUNT OF $371,901.63.
Edmonds City Council Approved Minutes
April 6, 1999
Page 1
laim for (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM KRISTY BARRETT
Damages ($142.10)
ublic
afety Proi. (F) UPDATE ON PUBLIC SAFETY PROJECT
Bids for (G) REPORT ON BIDS OPENED MARCH 22, 1999 FOR THE TWO INCINERATOR
Incinerator EXPANSION JOINTS AND AWARD TO EXPANSION JOINT SYSTEM ($6,255.00
Ex an. Joints
INCLUDING SALES TAX)
Bids for (H) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 78— AVENUE WEST / 212'M
Crosswalk STREET SW CROSSWALK LIGHTING AND AWARD OF CONTRACT TO SIGNAL
ighting ELECTRIC ($28,358.80 EXCLUDING SALES TAX)
ids for (I) REPORT ON BIDS OPENED MARCH 23,1999 FOR THE 1999 NORTH MEADOWDALE
Storm Drain STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER REPLACEMENT
Improvement PROJECT, AND AWARD OF CONTRACT TO WILSON GENERAL CONTRACTORS
(WGC) ($401,500.01, INCLUDING SALES TAX)
ids for O REPORT ON BIDS OPENED MARCH 29, 1999, FOR A 72 -INCH, FOUR -WHEEL
Rotary DRIVE, ROTARY MOWER WITH OUT -FRONT BLOWER ATTACHMENT, AND
INIower I AWARD OF BID TO WESTERN EQUIPMENT DISTRIBUTORS INC. ($20,060.59)
Bids for 7 (K) AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 STREET OVERLAY
treet
Pverlay Prog PROGRAM
Authorize to
Sell Libra ry (L) AUTHORIZATION TO SELL ONE PIECE OF LIBRARY FURNITURE
Library
Furniture
Water (M) AUTHORIZATION TO PURCHASE AN ELECTRONIC WATER SUPPLY CONTROL
Supply VALVE FROM U.S. FILTER COMPANY ($10,491)
Valve
r gmt for (N) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT
esting Svcs WITH PROFESSIONAL SERVICE INDUSTRIES (PSI) FOR 1999 - 2000 ONGOING
TESTING SERVICES
rd. re
-Frame me (0) ORDINANCE NO. 3244 EXTENDING THE INTERIM ORDINANCE REGARDING
s A -FRAME SIGNS
Ord. 3245 re (P) ORDINANCE NO. 3245 AMENDING CHAPTER 2.60 OF THE EDMONDS CITY CODE
Relief and PERTAINING TO THE RESERVE FIRE FIGHTER'S RELIEF AND PENSIONS ACT
Pension Act (FORMERLY KNOWN AS THE VOLUNTEER FIREMEN'S RELIEF FUND), AND
PROVIDING FOR SEVERABILITY
Ord. 3246 re (Q) ORDINANCE NO. 3246 AMENDING THE PROVISIONS OF EDMONDS COMMUNITY
ECDC DEVELOPMENT CODE SECTION 19.05.050(B) BY THE REPEAL OF SECTIONS 2
19.05.050E AND 3 THEREOF, AND THE ENACTMENT IN THEIR PLACE OF A NEW
SUBSECTION 2
3. AUDIENCE COMMENTS
ave Log AI Rutledge, 7101 Lake Ballinger Way, Edmonds, announced that the Save the Log Cabin Committee
Cabin
m mittee will have a kick -off campaign meeting on Sunday, April 11 at City Hall, 2:00 to 5:00 p.m. The meeting
Edmonds City Council Approved Minutes
April 6, 1999
Page 2
will address costs, funding mechanisms, etc. He noted the cost of restoring the log cabin is higher than
originally anticipated.
wer Mark Dewey, 17930 69 "' Avenue West, Edmonds, referred to a letter he received from Public Works
ervice Director Noel Miller regarding a $7.08 sewer service change and questioned how he could be charged a
haze sewer service charge when sewer service was not available in their area. He said the explanation
provided by Mr. Miller was inadequate. Mayor Pro Tern Haakenson asked Mr. Dewey to leave his
telephone number with City Engineer Jim Walker and a staff member would call him with a further
explanation.
4. PRESENTATION AND DISCUSSION ON VOLUME -BASED SANITARY SEWER RATES AND
STORMWATER UTILITY RATE CREDIT ISSUES
corrnwater Public Works Director Noel Miller explained this presentation was a follow -up to work done regarding
t;ii; Rate sanitary sewer rates and stormwater rates. He introduced Tracy Dunlap, Financial Solutions Consulting
reditlssues Group (FSCG), and Shaun Pigott, Shaun Pigott and Associates, who would assist with the presentation.
Mr. Miller explained a year ago the sanitary sewer rates were increased for citizens as well as a separate
stormwater rate instituted. During testimony at the public hearings, there was a desire to consider a
stormwater rate based on water consumption for residential property rather than a flat rate. He explained
a rate based on consumption would consider water usage during the off -peak season (excluding the
outside irrigation season) to estimate the amount of water entering the Wastewater Treatment Plant,.
which would result in a rate that more accurately reflected the amount of water draining to the Treatment
Plant.
Tracy—Dunlap, Financial Solutions Consulting Group, stressed when establishing residential, sewer
rates based on usage, the usage is estimated by using water usage for the winter period, as the actual
sewer usage cannot be measured. She explained if a usage -based rate is implemented, the winter average
must be defined including consideration of the usage patterns of individual customers. In addition, the
billing approach must be determined. Options include setting a billing .amount once a year (the same
amount is billed bi- monthly) or bill based on the actual water usage during winter months and bill the
winter average during the summer months.
Ms. Dunlap said the main issue of interest to the Council at this time is the rate structure and how
variable it should be. She explained the City currently has a flat rate where all residential customers pay
the same rate bi- monthly (multi - family customers pay a slightly lower rate recognizing they have a lower
•average usage). Ms. Dunlap displayed and described estimates based on three approaches, 1) no base
charge, 2) base and volume charges similar to the current non - residential rates, and 3) debt service costs
added to base charge with adjusted volume charge. She displayed a graph illustrating the impact of each
alternative on residents' bimonthly bills. She reviewed practical considerations during the
implementation process including conservation that occurs as a result, collecting water data for sewer -
only customers, establishing an exception/appeal process, the impact on the utility billing system, and the
need for public awareness. She said the City's existing utility billing system likely could handle a rate
based on consumption, possibly with some small adjustments. She noted it might be helpful to notify the
public at the beginning of the winter and not implement the program until later so residents have an
opportunity to impact their winter usage.
Ms. Dunlap said the issue before the Council is whether the City should pursue evaluating this method in
detail. She explained prior to implementation, several issues would be researched such as the actual
Edmonds City Council Approved Minutes
April 6, 1999
Page 3
distribution of bills, anticipated revenue distribution, statistics from the utility billing system, updating
the rate analysis, and developing options for the rate structure.
Council President Pro Tern Van Hollebeke asked the cost and time for a more detailed analysis.
Ms. Dunlap answered the $14,500 cost indicated in the packet was based on an initial estimate of
$16,000; some of the work related to the policy discussion has been paid from that amount. She said
once the data for the last winter period (November through April) is collected, the study could be
completed by the end of the summer.
Council President Pro Tem Van Hollebeke inquired about the revenue the City collects on a bi- monthly
basis. Mr. Miller answered sewer revenues are estimated to be $300,000 per month or nearly $4 million
per year. Mr. Miller pointed out a volume based sewer rate also promotes water conservation, an issue
the City needs to encourage.
Councilmember Miller said although he liked the averaging concept, he preferred using the highest
billing for four of six months or six of eight months be used to determine the average rather than the
highest six months. Ms. Dunlap said the data gathered from the utility billing system would determine
the pattern and a time period will be selected that obviously excludes the summer irrigation period. She
pointed out selecting four of six months or six of eight months may be important for Edmonds due to
seasonal residents.
Mr. Miller said Mr. Pigott was involved in the project team that implemented the stormwater utility for
the City in the 1980's and has worked with many cities and counties implementing stormwater rates,
including some who have instituted a credit for on -site stormwater detention or stormwater quality. He
said a few churches have expressed interest in this although most or all would not qualify, as they do not
have on -site water detention systems.
Mr. Pigott said volume based sewer rates were the best estimate of actual usage. In stormwater, the
estimate is even greater. He said the stormwater utility is an effort to recognize that there is a legitimate
cost for providing service and an attempt to allocate the cost in a consistent, fair and equitable manner.
Unfortunately without flow meters, impervious surface is one method of measuring stormwater usage.
He said the City is currently charging $7.40 bimonthly per base equivalent service unit of 3,000 square
feet (the amount of impervious surface on a typical single- family lot).
Mr. Pigott explained there are tools for recognizing (through a reduced rate) parcel- specific factors that
affect run -off or downstream costs and there may be justification on some parcels for a rate reduction
because of the mitigative activities of a particular parcel such as a detention facility. Factors to be
considered for eligibility for a rate credit include whether on -site detention facilities, water quality
facilities or best management practices exist. He explained best management practices are related to
activities on site that enhance water quality and /or water quantity. He said the eligibility requirement is
restricted and single - family residences are not typically included in the rate credit program because they
are not usually required to have on -site facilities and due to the administrative burden of evaluating
individual parcels. He explained the rate credit is calculated as a percentage reduction on a flat rate basis
(10 -65 %) is related to estimated reduction of downstream costs, and the jurisdiction has access to
confirm proper operation and maintenance.
Mr. Pigott described direct discharge credit, which is a rate adjustment for properties that directly convey
stormwater to receiving waters (properties located on a stream or on Puget Sound), such as the Port of
Edmonds City Council Approved Minutes
April 6, 1999
Page 4
Edmonds. He said factors for direct discharge rate reduction include whether their use of the City's
system is affected by direct discharge, whether protection is afforded from upstream flows, whether they
are direct users of enhanced water quality and whether they are also benefiting from continued access.
He said this was an accepted form of rate adjustment prior to the focus on both stormwater quantity and
quality. He explained when direct discharge credits first began, the emphasis was on quantity
management and as a result there was basis for a reduction when a property directly conveyed water into
a stream or Puget Sound. As the focus moves toward water quality management, it has been found that
these properties benefit most and as a result, the basis for a rate adjustment has lessened. He said another
important factor with regard to direct discharge is that these properties typically are located in the lower
reaches of the basins and due to that location, are afforded the majority of protection from upstream
flows. For this reason, they benefit from the utility to a greater degree than properties upstream that may
not be directly discharging.
Mr. Pigott noted the City's current ordinance makes no allowance for either a direct discharge or rate
credit mechanisms and implementation of either or both would require revision of the ordinance. He
said the Council may wish to implement either or both programs in conjunction with an update of the
rate, noting the $7.40 bimonthly charge is comparatively low for stormwater facilities in the Pacific
Northwest. He said the City's actual cost of providing stormwater service likely is increasing. He said it
would also be an excellent time to consider how a credit would impact revenues and the overall operation
of the utility.
COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY
COUNCILMEMBER MILLER, TO EXTEND THE DISCUSSION OF THIS ITEM FOR TEN
MINUTES. MOTION CARRIED.
Mr. Miller said staff is seeking direction from the Council regarding proceeding with a volume rate
sewer. Regarding a stormwater service charge, he recommended staff meet with Unocal and the-Port of
Edmonds to discuss their specific issues in light of the report Mr. Pigott has provided.
Councilmember Nordquist asked how the $16,000 study would be funded. Mr. Miller answered $10,000
was budgeted, the remaining $6,000 would come from the ending cash balance of the utility fund.
Council President Pro Tem Van Hollebeke observed the study was important, noting he inquired about
the revenue collected by the utility in an effort to compare that with the cost of the study. He supported
moving forward with a detailed study, which would allow the Council to make a more informed
decision.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
VAN HOLLEBEKE, TO PROCEED AND FUND THE IMPLEMENTATION OF VOLUME-
BASED SEWER RATE AND STORMWATER UTILITY RATE CREDIT IN THE AMOUNT OF
$16,000, OF WHICH $1.0,000 HAS ALREADY BEEN ESTABLISHED AND $6,000 FROM THE
ENDING CASH BALANCE AS RECOMMENDED BY MR. MILLER.
Mr. Miller clarified the $16,000 estimate is only for the volume -based rate sanitary sewer. If more detail
is desired regarding stormwater credits, additional funding would be required. Due to the interest two
large property owners have expressed in a stormwater credit, he preferred discussing the findings of
Mr. Pigott's report with those organizations. He said Mr. Pigott has indicated a rate reduction would not
be appropriate for the Port of Edmonds based on the criteria other cities use. Mr. Pigott added there is
Edmonds City Council Approved Minutes
April 6, 1999
Page 5
also no provision in the City's existing ordinance for a rate reduction. Mr. Miller said the motion should
authorize only the volume -based sanitary sewer study.
COUNCILMEMBER NORDQUIST WITHDREW THE MOTION.
Mr. Miller clarified the $16,000 cost would fund a detailed study by FSCG on volume -based rate
sanitary sewer and would provide specific amounts for sanitary sewer rates only and not address the
stormwater credit.
Council President Pro Tem Van Hollebeke asked the cost of a study regarding the stormwater credit.
Mr. Miller answered the estimated cost to develop a full stormwater credit program and a rate update was
$6,000 - $10,000.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
VAN HOLLEBEKE, TO PROCEED AND FUND THE IMPLEMENTATION OF VOLUME
BASED SEWER RATES AT A COST OF $16,000. MOTION CARRIED.
Mayor Pro Tem Haakenson requested staff provide further information regarding the stormwater utility
rate credit including a recommended action. Mayor Pro Tem Haakenson inquired about staffs plans for
meeting with the Port of Edmonds. Mr. Miller requested the Council's participation. Mayor Pro Tem
Haakenson agreed to discuss this further with staff.
5. UPDATE ON ENDANGERED SPECIES ACT / SALMON LISTING
pdate on Community Services Director Paul Mar advised that on March 16 the National Marine Fisheries Services
Endangered (NMFS) listed the Chinook salmon as a threatened species under the federal Endangered Species Act.
Species Act He said NMFS will now issue a 4d rule whose purpose is to protect and preserve the species. He said the
rules will apply to both public and private entities and will prohibit certain activities in an effort to
preserve critical habitat and may also list activities that are exempt. All jurisdictions, including
Edmonds, are formulating an early action package to inform federal regulators what they are doing to
comply with the 4d rule. He referred to the tri- County effort and said Edmonds will submit its early
action package as part of Snohomish County's plan. He said jurisdictions are also estimating the cost of
compliance, noting Everett's Governmental Affairs Director estimated their annual cost for compliance
would be $200,000 - $300,000 and possibly as much as $1 million.
Mr. Mar said Snohomish County budgeted $1.8 million in their 1999 budget for endangered species
including 25 additional FTE's who are working on this issue. He said Edmonds has contacted other
jurisdictions in an effort to estimate costs -- Kirkland estimated $80,000 for 1999 for only critical area
planning, the majority of that for consultants to advise them on the highly technical aspects of complying
with the mandate.
Mr. Mar referred to the City's early action plan in the packet and explained it includes five components,
1) restoration programs and projects (undertaken by each department), 2) efforts that protect and enhance
species and /or habitat, 3) studies and plans related to protection of species and /or habitat and salmon
conservation, 4) increased enforcement efforts related to protection of species and /or habitat, and 5)
public education and outreach efforts related to protection of species and /or habitat. Mr. Mar advised
individual City departments would describe public education /outreach efforts currently underway.
Edmonds City Council Approved Minutes
April 6, 1999
Page 6
Mayor Pro Tern Haakenson welcomed Snohomish County Councilmember Gary Nelson who was in the
audience.
Councilmember Plunkett inquired about the City's vulnerability to third party lawsuits. Mr. Mar said the
City Attorney would address that issue and the next update would have more information.
City Engineer Jim Walker explained the City, with involvement from the public, completed development
of basins in 1991/1992. Staff has also adopted the ecology manual that provides enforcement. In an
effort to educate the public, staff has worked with a number of schools including presentations by the
City's Hydraulic Engineer. The City has supported a school's habitat enhancement program at Perrinville
Creek. He commented although the City does not have any Coho habitat, the City will be affected by the
regulations. The City does have habitat for other species that have the potential of being listed in the
future. He said although the City's goal has been to control stormwater, in order to comply with fisheries
rules, the type of structures that provide habitat and enhance the stream for fish must be utilized. Staff
also developed a brochure to be distributed to developers pointing out the importance of erosion control
to avoid impact on water quality. Staff also responds to complaints regarding water quality. A letter is
sent for a first violation informing the person of the problem and what needs to be corrected.
Enforcement is done if problems continue. He pointed out there is a new requirement for a biological
assessment for grant projects.
Public Works Director Noel Miller displayed the text of a utility billing message developed by Recycling
Coordinator Steve Fisher, "Remember we all live downstream. Storm drains, ditches, streams flow
throughout neighborhoods and empty into Puget Sound. We are responsible to help keep them clean.
Never pour any paint, chemicals, soapsuds, oil, -or any auto fluids down storm drains, sewer drains, or
into gutters or streams. Report any incidents to Public Works at 771 -0235. Information on proper
disposal of these wastes and more is found in the City's free updated Recycle Reuse Guidebook. Pick one
up at the recycle cart at the-Edmonds Library lobby or call Public Works at 771 - 0235." Mr. Miller
explained this is an example of their effort to inform the public regarding proper disposal of waste. He
displayed the Recycle and Reuse Guide, which is a compilation of a number of resources, and businesses
where residents can dispose of waste properly. Mr. Miller said Mr. Fisher also works with schools and
organizations regarding recycling and proper disposal. He displayed a board Mr. Fisher uses that
illustrates the outcome of a material placed in the sanitary sewer versus materials placed in creeks and
streams. Mr. Miller commented the majority of complaints are related to water quality in streams.
Parks and Recreation Director Arvilla Ohlde explained since the early 1980's the City has sponsored
Environmental Education programs that began with the Beach Ranger program 18 years ago and has
become the Discovery Program. She explained the program provides educational activities regarding the
protection and preservation of upland sensitive areas and the fragile inter -tidal resources along the
waterfront. She said the City's commitment to environmental education opportunities compliments the
mission of the ESA and the need to preserve and protect habitat. She explained the City has declared the
waterfront a marine sanctuary, which promotes the stewardship of Puget Sound. She said the marine
science education program in the City provides educational opportunities for over 170 classrooms
(approximately 4,200 children). In addition over 160 beach walks are provided on an annual basis on the
sensitivity and need for preservation of the shoreline, wetland, water quality, salmon, wildlife, and
birdlife within that area. Ms. Ohlde also described the Discover the Forest program that provides
education to over 1,400 students who visit Yost Park and provides educational lessons on the value of
watersheds, natural areas, and the benefit of wildlife habitat.
Edmonds City Council Approved Minutes
April 6, 1999
Page 7
Ms. Ohlde described other education programs such as the Shoreline Stewardship Workshop and
leadership opportunities via Junior Naturalist Program that work with the Beach Rangers. She explained
volunteers provided over 500 hours last year to staff the Beach Ranger station. She encouraged anyone
interested in volunteering with the Beach Rangers to contact the Parks and Recreation Department,
noting over 200 visitors come to the Beach Ranger Station on an average, sunny day. She described free
public programs provided via the Environmental Education program including Earth Day projects such
as beach clean -ups. She displayed materials on display at Brackett's Landing Park North that illustrate
the need for clean water and the change in habits that are needed to preserve clean water.
As an example of how the public can become involved, Ms. Ohlde explained that the owner of Quick &
Clean Car Wash, Jim Roberts, provides his employees as volunteers in stream restoration projects. To
ensure stormwater is kept clean, he works with the Puget Sound Car Wash Association by providing
service groups the opportunity to do car washes at his site at no cost. She displayed a brochure created
with grant funding regarding the Discovery Program and explained another grant will be used to
purchase a laptop computer and interactive software program to be used in the Beach Ranger program.
She complimented the City and its residents for their long -term commitment to continued education
regarding valuable natural resources that need to be preserved and protected.
Mr. Mar explained the City's early action package is a short term strategy and the City plans to comply
with the long -range strategy. He said there is concern regarding adequate funding to meet the mandates
as well as with not allowing preservation and enhancement to undermine the economy of the area.
Council President Pro Tern Van Hollebeke asked if there were any plans for enhanced education
programs and whether the City's regulations had any "teeth." Mr. Walker answered the City's regulations
provide some minor enforcement measures. For an initial problem, staff writes a letter and repeat
violations can be cited by Ecology under the Clean Water Act which carries fines up to $10,000 for
actions that cause damage to a stream. Mr. Miller pointed out infrequent activities generate complaints
and most disappear rapidly. He stressed the need for public education. Mr. Mar referred to the public
education effort summary in the Council's packet (page 17 -19).
6. REPORT ON YEAR 2000 ISSUES
Report on Administrative Services Director Peggy Hetzler distributed a Y2K Preparedness document. She
ear 2000 explained no one is sure what computers or devices controlled by microchips will do at midnight
slues December 31, 1999. Some computers will make the change smoothly, some will stop working, and
others will behave erratically. She said this is due to the fact that programmers, in the early years of
computers, reduced the space necessary to store a date by recording only the last two digits of the year
due to limited processing power and storage capabilities. When the century ends, and a new one begins,
computers will not know the difference between 2000 and 1900. This problem is most pronounced for
organizations using the old mainframe computers, which Edmonds does not have. The City utilizes more
current computer technology and has received written assurances from software vendors that the
financial systems are Y2K compliant. She said the City's personal computers, servers, and routers have
also been deemed compliant but some smaller, in -house systems are being upgraded. She said other
departments within the City have inventoried their automated systems and equipment that are essential to
normal service delivery. The Y2K Preparedness document includes an example (the Wastewater
Treatment Plant) of the type of information and assurance being requested from equipment suppliers.
She noted since the Wastewater Treatment Plant is heavily dependent on automation, it has been a
lengthy process to identify each system component and seek confirmation from each supplier regarding
Edmonds City Council Approved Minutes
April 6, 1999
Page 8
its status. Each department is developing a similar inventory. In addition to internal efforts, the Police
and Fire Departments are working with outside agencies such as SnoCom and Medic 7 to coordinate
Y2K issues and develop contingency plans.
Ms. Hetzler displayed websites with Y2K information, 1) www.Y2Kbase.com - a compliance
information site that is geared toward the consumer by providing information regarding whether specific
devices, equipment, appliances, etc. will operate in 2000, 2) www.year2000.com - considered to be the
premiere Y2K site by experts, and 3) www.wa.gov /dis /2000N2000.htm - provides actions the State is
taking regarding compliance.
Mayor Pro Tem Haakenson asked Ms. Hetzler to provide a Y2K update on a bi- monthly basis for the
remainder of the year.
7. UPDATE ON HIGHWAY 99 PROJECT
Update on City Engineer Jim Walker said Lynnwood has received bids for construction on the Highway 99 project.
Highway 99 The contract was written so that a period of time was available prior to the award of the contract. This is
ro ect fortunate due to the new requirement for a biological assessment, which is required for all projects with
state aid. He anticipated the consultant will indicate by the end of April that there is no ESA impact. He
said the State has elected not to bid projects until the biological assessment is done. He explained there
is an apparent low bidder whose bid is approximately the estimated price of the project. He commented
there was one bidder with bid errors and another who failed to meet the DBE goals required by the State.
Staff would have recommended awarding the contract to the apparent low bidder if the issue of
biological assessment had not arisen. He said Lynnwood has hired a consultant and it is anticipated they
will indicate there is no impact to Chinook salmon or habitat as a result of the project.
Mr. Walker added that the information provided to the Lynnwood Council is included in the Council
packet. He said Lynnwood is still addressing some stormwater issues that Edmonds' staff likely will
assist with. He said the HPA is not required for the first phase of the project. He anticipated in the
future the biological assessment will be done prior to environmental review on a project. He commented
Lynnwood has until June 19 to award the project but anticipated awarding the project in early May.
8. MAYOR'S REPORT
Mayor Pro Tem Haakenson advised Mayor Fahey is on vacation this week. Police Chief Hickok is
overseeing administration and Council President Pro Tem Van Hollebeke will be Mayor Pro Tem during
his and the Mayor's absence later this week.
9. COUNCIL REPORTS
isioning Council President Pro Tem Van Hollebeke reported there was a wonderful turnout for the_ public meeting
Meeting for the visioning process. The consultants are preparing a final presentation (findings and
recommendations) that has been tentatively scheduled for May 19 at the Edmonds Theater at 7:00 p.m.
Public Councilmember Nordquist complimented Senior Executive Council Assistant Jana Spellman for the
ealth Wee retreat minutes. Councilmember Nordquist said Mayor Fahey signed a proclamation declaring April 5 -
11 Public Health Week. He said the public is invited to the Health Department's open house on
Thursday, April 8 from 4:00 - 6:00 p.m. at 3020 Rucker in Everett.
Edmonds City Council Approved Minutes
April 6, 1999
Page 9
COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN
HOLLEBEKE, TO EXCUSE COUNCILMEMBER MILLER FROM THE MARCH 24 SPECIAL
MEETING. MOTION CARRIED, COUNCILMEMBER MILLER ABSTAINED.
9. EXECUTIVE SESSION REGARDING REAL ESTATE MATTERS
xec sess. At 8:30 p.m., Mayor Pro Tem Haakenson adjourned the Council to Executive Session for approximately
eal Estate 20 minutes for discussion of two real estate matters and indicated the Council would adjourn at the
conclusion of the Executive Session.
BARBARA S. FAHEY, MAYOR
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
April 6, 1999
Page 10
AGENDA
v EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
APRIL 6, 1999
7:00 P.M. - CALL TO ORDER
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 23, 1999
(C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 24, 1999
(D) APPROVAL OF CLAIM WARRANTS #29336 THROUGH #293510 FOR THE WEEKS OF MARCH 15
AND MARCH 22, 1999, IN THE AMOUNT OF $945,256.46. APPROVAL OF CLAIM WARRANTS #29365
THROUGH #31808 FOR THE WEEK OF MARCH 29, 1999, IN THE AMOUNT OF $404,970.04.
APPROVAL OF PAYROLL WARRANTS #23852 THROUGH #23987 FOR THE PAY PERIOD MARCH 16
THROUGH 31, 1999, IN THE AMOUNT OF $371,901.63.
(E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM KRISTY BARRETT ($142.10)
(F) UPDATE ON PUBLIC SAFETY PROJECT
(G) REPORT ON BIDS OPENED MARCH 22, 1999 FOR TWO INCINERATOR EXPANSION JOINTS AND
AWARD TO EXPANSION JOINT SYSTEMS ($6,255.00, INCLUDING SALES TAX)
(H) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 78TH AVENUE WEST / 212TH STREET SW
CROSSWALK LIGHTING AND AWARD OF CONTRACT TO SIGNAL ELECTRIC ($28,358.80,
EXCLUDING SALES TAX)
(1) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 1999 NORTH MEADOWDALE STORM
DRAINAGE IMPROVEMENTS AND PHASE II WATER MAIN REPLACEMENT PROJECT, AND AWARD
OF CONTRACT TO WILSON GENERAL CONTRACTORS (WGC) ($401,500.01, INCLUDING SALES
TAX)
(J) REPORT ON BIDS OPENED MARCH 29, 1999, FOR A 72 -INCH, FOUR -WHEEL DRIVE, ROTARY
MOWER WITH OUT -FRONT BLOWER ATTACHMENT, AND AWARD OF BID TO WESTERN
EQUIPMENT DISTRIBUTORS, INC. ($20,060.59)
(K) AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 STREET OVERLAY PROGRAM
(L) AUTHORIZATION TO SELL ONE PIECE OF LIBRARY FURNITURE
(M) AUTHORIZATION TO PURCHASE AN ELECTRONIC WATER SUPPLY CONTROL VALVE FROM U.S.
FILTER COMPANY ($10,491)
(N) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH
PROFESSIONAL SERVICE INDUSTRIES (PSI) FOR 1999 - 2000 ON -GOING TESTING SERVICES
(0) PROPOSED ORDINANCE EXTENDING THE INTERIM ORDINANCE REGARDING A -FRAME SIGNS
(P) PROPOSED ORDINANCE AMENDING CHAPTER 2.60 OF THE EDMONDS CITY CODE PERTAINING
TO THE RESERVE FIRE FIGHTERS' RELIEF AND PENSION ACT (FORMERLY KNOWN AS THE
VOLUNTEER FIREMEN'S RELIEF FUND), AND PROVIDING FOR SEVERABILITY
CITY COUNCIL MEETING AGENDA
APRIL 6, 1999
PAGE 2
(Q) PROPOSED ORDINANCE AMENDING THE PROVISIONS OF EDMONDS COMMUNITY DEVELOPMENT
CODE SECTION 19.05.050(B) BY THE REPEAL OF SECTIONS 2 AND 3 THEREOF, AND THE
ENACTMENT IN THEIR PLACE OF A NEW SUBSECTION 2
3.
AUDIENCE COMMENTS (3 Minute Limit Per Person)
4.
(30 Min.)
PRESENTATION AND DISCUSSION ON VOLUME -BASED SANITARY SEWER RATES AND
STORMWATER UTILITY RATE CREDIT ISSUES
5.
(30 Min.)
UPDATE ON ENDANGERED SPECIES ACT / SALMON LISTING
6.
(30 Min.)
REPORT ON YEAR 2000 ISSUES
7.
(15 Min.)
UPDATE ON HIGHWAY 99 PROJECT
8.
(5 Min.)
MAYOR'S REPORT
9.
(15 Min.)
COUNCIL REPORT
10.
(20 Min.)
EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER
1
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Parking and meeting rooms are accessible for persons with disabilities.
Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations.
The Council Agenda appears on Chambers Cable, Channel 32.
Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.