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10/06/1998 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES OCTOBER 6. 1998 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember ABSENT Dave Earling, Councilmember STAFF PRESENT Ron Haworth, Interim Fire Chief Robin Hickok, Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director James Walker, City Engineer Brent Hunter, Human Resources Director Scott Snyder, City Attorney Dee McGrath, Executive Assistant Sandy Chase, City Clerk Jeannie Dines, Recorder Hearing on Mayor Fahey explained Item 5 on the Agenda, a public hearing for the review and consideration of the Rezone of Planning Board's recommendation on an application by Edmonds School District to rezone the former Former Edmonds - Woodway High School site, had been rescheduled to November 17, 1998. She apologized for Edmonds- an inconvenience this may have caused. She explained the public hearing was postponed as Edmonds woodway Y Y p P g P� High School School District informed the City last week that a complete list of property owners had not been Site provided; therefore, not all residents in the area had been notified as is required for the public hearing to ched Resuled 0 chedu be valid. She explained a decision was made to reschedule the public hearing, rather than hold the public hearing and continue it to a later date. 1. APPROVAL OF AGENDA Council President Haakenson requested several changes be made to the Agenda: hanger to • Item 6, Audience Comments, be rescheduled as Item 3; he Agenda 0 Item 3, Presentation of Fund - Raising Donation to the Boys and Girls Club, be rescheduled as Item 3a; • A new Item 6 be added to the agenda entitled Authorization for Mayor to Sign Professional Services Agreement with Cedar River Associates and Approval of Funding for Consultant Services to Refine City's Design Guidelines and Review Process; • Add a new Item 6A to the agenda entitled Proposed Resolution Authorizing the Edmonds Fire Department to Purchase an Inclement Weather Service Vehicle, Declaring the Need for the Vehicle to be a Matter of Public Health and Safety, and Permitting the Fire Department to Utilize an Expedited Public Bidding Procedure; and • Add a new Item 9 to the agenda entitled Executive Session to discuss labor negotiations for 20 minutes. Edmonds City Council Approved Minutes October 6, 1998 Page i 1 COUNCI.MEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember White requested Item B (Approval of City Council Meeting Minutes of September 14, 1998) be removed from the Consent Agenda. Councilmember Nordquist requested Item H (Authorization to Purchase Equipment for New Quint Ladder Truck) and Item J (Authorization for Mayor to Sign Sno -Isle Regional Library Contract) be removed from the Consent Agenda. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCIL PRESIDENT HAAKENSON, FOR APPROVAL OF THE REMAINING CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items approved are as follows: Edmonds City Council Approved Minutes October 6, 1998 Page 2 (A) ROLL CALL Approve 9/22198 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 22,1998 inutes pprove (D) APPROVAL OF CLAIM WARRANTS #25681 THROUGH #27705 FOR THE WEEK OF Claim i SEPTEMBER 21, 1998, IN THE AMOUNT OF $576,134.96. APPROVAL OF CLAIM Warrants WARRANTS #25692 THROUGH #27788 FOR THE WEEK OF SEPTEMBER 28, 1998, IN THE AMOUNT OF $924,198.81. laim for (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR. DAMAGES FROM CHARLOTTE amages CLARK ($117.15) eneral (F) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED and AUGUST 31,1998 Highway 99 (G) UPDATE ON HIGHWAY 99 PROJECT Project A/C (I) AUTHORIZATION TO PURCHASE AN A/C RECYCLER FOR FLEET MAINTENANCE ecycler ($4,353.77) Tp (K) AUTHORIZATION FOR MAYOR TO SIGN AN AMENDMENT TO THE uxiliary PROFESSIONAL SERVICES AGREEMENT WITH WOOD/HARBINGER, INC. FOR enerator THE WASTEWATER TREATMENT PLANT AUXILIARY GENERATOR INSTALLATION DESIGN PROJECT Findings of (L) APPROVAL OF FINDINGS OF FACT REGARDING A CLOSED RECORD APPEAL Fact- MEETING HELD ON SEPTEMBER 1, 1998 - APPEAL BY WESTERN WIRELESS OF estem THE HEARING EXAMINER'S DECISION TO DENY A CONDITIONAL USE PERMIT Wireless APPLIED FOR UNDER CITY OF EDMONDS FILE NO. CU -98 -130 FOR A 110 -FOOT TALL WIRELESS COMMUNICATIONS MONOPOLE TOWER AT 8505 BOWDOIN WAY (Appellant/Applicant: Western Wireless / File Nos. AP -98 -128, AP- 98 -26, CU -97 -130, and ADB -97 -129) rd. #3224 (M) ORDINANCE NO. 3224 RELATING TO CONTRACTING INDEBTEDNESS; efinancing APPROVING AND AUTHORIZING THE REFINANCING OF A FIRE TRUCK V-1 VTruck; Acquisifion ACQUIRED UNDER A LEASE WITH OPTION TO PURCHASE AGREEMENT; £Ladder APPROVING AND AUTHORIZING THE ACQUISITION OF A LADDER FIRE TRUCK ire Truck PURSUANT TO A LEASE WITH OPTION TO PURCHASE AGREEMENT; AND APPOINTING AN ESCROW AGENT AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT Edmonds City Council Approved Minutes October 6, 1998 Page 2 Ord. (N) ORDINANCE NO. 3225 VACATING A SLOPE EASEMENT DESCRIBED IN AUDITOR'S Vacating a a acaLing Slope FILE NO. 78905090295 AND STREET VACATION FILE ST -98 -74 Easement (0) ORDINANCE NO. 3226 REZONING A PORTION OF THE EXISTING CHASE LAKE rd. #3226 ELEMENTARY SCHOOL SITE LOCATED AT 84TH AVENUE WEST FROM SINGLE - Rezoning a FAMILY (RS -8) TO PUBLIC (P), REZONING AN ADJACENT PARCEL LOCATED AT Portion of Chase Lake 8315 - 216TH STREET SW FROM SINGLE FAMILY (RS -8) TO PUBLIC (P) IN ORDER Elementary TO IMPLEMENT THE PROVISIONS OF THE COMPREHENSIVE PLAN LAND DESIGNATION FOR THE SITE, AND PROVIDING FOR AMENDMENT OF THE Alder St. ZONING MAP (File No. R -98 -127) Sewer Line Improve- (P) REPORT ON BIDS OPENED OCTOBER 5, 1998 FOR ALDER STREET SEWER LINE ments IMPROVEMENTS Item B: Approval of City Council Meeting Minutes of September 14,1998 Councilmember White requested the spelling of the name in the second sentence of the fourth paragraph on page 14 be changed from Bilkey's to Beilkes. COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER VAN Approve HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM B AS AMENDED. The item 9/14/98 approved is as follows: Minutes as Amended (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 14,1998 Item H - Item H: Authorization to Purchase Equipment for New Quint Ladder Truck Equipment Councilmember Nordquist questioned whether the equipment price included freight and installation. As for Ladder there were no Fire Department representatives present, the following motion was made: Truck Rescheduled COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MILLER, TO s Item 613 RESCHEDULE CONSENT AGENDA ITEM H AS ITEM 6B. MOTION CARRIED. Sno -Isle Item J: Authorization for Mayor to Sign Sno -Isle Regional Library Contract Councilmember Nord uist asked if Edmonds' contract with Sno -Isle had an affiliation with Woodway. Regional q Y y• Library Mayor Fahey explained in the past, Woodway residents have been able to purchase a library card to Contract access Sno -Isle Library services. This privilege will soon be discontinued and cities will be required to become members of the Library Service and pay the appropriate library tax. Woodway plans to place annexation to the Sno -Isle Library System on the upcoming ballot. COUNCILMEM 3ER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR PASSAGE OF ITEM J. MOTION CARRIED. The item approved is as follows: (J) AUTHORIZATION FOR MAYOR TO SIGN SN04SLE REGIONAL LIBRARY CONTRACT 3. AUDIENCE COMMENTS Proposed Rezone of Kevin Clarke, 23924 107' Place W, Edmonds, distributed photographs taken on October 3 showing Former signage at the front of the old Edmonds - Woodway site (the Planning Board public hearing notice and the Edmonds- School District's Determination of Non-Significance), si s on 102ND on the north roe line and the Woodway � property rty High School Council's notification of the public hearing posted on September 21 and the rescheduling sign. A fourth Site photograph showed the Council notification of the public hearing and rescheduling was placed at the new Edmonds City Council Approved Minutes October 6, 1998 Page 3 Edmonds- Woodway site. He stressed public notification of the Council's public hearing was never placed on the proper site. He said not only did the City err in the posting of the signs but the School District also failed to provide an adequate mailing list. As the School District used the same mailing list for the public hearing before the Planning Board, he felt that hearing should also be invalidated. He commented testimony provided at the Planning Board public hearing indicated adequate notification had not been provided. He noted the signage at the site for the Planning Board public hearing was behind shrubs and were not visible unless you walked up to the sign. As it appeared the public hearing before the Planning Board was invalid, he recommended the School District begin the process again to allow adequate public participation at the Planning Board public hearing as well as the City Council public hearing. He reiterated there was only one sign in the City that informed the public of the rescheduling of tonight's public hearing. Councilmember Plunkett asked whether the Planning Board public hearing would be invalid if adequate notification had not been provided. City Attorney Scott Snyder answered not necessarily. He offered to research the matter and provide a memo to the Council prior to the November 17 public hearing. Auction to Al Rutledge, 7101 Lake Ballinger Way, Edmonds, announced the Kiwanis Club was holding an Benefit auction on Friday, October 9 at the South Snohomish County Senior Center. A portion of the proceeds Sister city Comm. will benefit the Sister City Commission. He urged Councilmembers to attend and invited the public to call (425) 775 -5308 for more information. He thanked Mayor Fahey for speaking to the Kiwanis Club. Fire Dept. Ray Albano, 20916 76" Ave W, Edmonds, complimented the Fire Department for their training and professionalism following his recent use of their services. He asked when further information would be available regarding a new fire station and objected to the discussion of real estate matters during Executive Session. He said he is gathering information regarding the current administration due to the desire for changes in the City's philosophy as well as government. He planned to attend as many budget dget workshops as possible. He also complimented the City's Police Department. Regarding the Mayor's statement that certain stop signs could not be erected, he suggested the Council view streets in neighborhoods around the City, particularly the signage at Fir and Pine. Roger Hertrich, 1020 Puget Drive, Edmonds, said he attended the Planning Board meeting when the Rezone of Former public hearing regarding rezone of the old Edmonds - Woodway High School site was discussed. He had Edmonds- to leave before the hearing was held to attend an Architectural Design Board meeting being held the oodway same evening at another location. He suggested two public hearings not be held on the same night. He High School expressed concern with the action/lack of action of a certain Planning Department employee who is no longer in the City's employ and said this individual's decisions should be researched as the decisions may create liability for the City. He planned to submit written information to the Council at a later date. Rezone of Kurt Olden, 9117 238' Street SW, Edmonds, questioned why the public hearing before the Planning Former Ed onas- Board was not stopped due to the School District's incomplete list. He believed the School District's woodway announcement regarding inadequate notification and subsequent rescheduling of the public hearing was High School an attempt to reduce the number of people speaking against the rezone at the public hearing. 3A. PRESENTATION OF FUND RAISING DONATION TO THE BOYS & GIRLS CLUB I a Mayor Fahey explained at the recent Annual U.S. Conference of Mayors, attendees were given an ing opportunity to. compete in a bowling tournament for charity. Team prizes were donations to each ation to bowler's local charity and Mayor Fahey designated her prize to the Edmonds Boys & Girls Club. She s & resented a $225 check to Ste hanie Trout Pro am Director for the Bo s & Girls Club and s club p p , Y , commended the Boys & Girls Club for the activities they offer to the community. Edmonds City Council Approved Minutes October 6, 1998 Page 4 Ms. Trout presented Mayor Fahey with a thank you card from youth at the Boys & Girls Club and a. camp T -shirt listing the places they "toured" during this summer's day camp. She thanked Council President Haakenson for his participation in the Goodwill Games. ommenda- 4. COMMENDATION OF HEROISM FOR POLICE OFFICER RUSS FAIFERLICK tion for Heroism for Mayor Fahey invited Police Officer Russ Faiferlick, Police Chief Hickok, and the numerous police Police officers resent to join her at the odium. Officer Russ p p aiferlick Police Chief Hickok explained Officer Faiferlick has been with the Edmonds Police force for 11 years and briefly described his background. He explained on the evening of September 12 at approximately 11:00 p.m., Officer Faiferlick was on his way home via 520 when he witnessed a car plunge over the guardrail into Lake Washington. After two individuals surfaced and indicated a third victim was still in the vehicle, Officer Faiferlick dove into the water and made repeated attempts to rescue the third victim. Officer Faiferlick discovered the two individuals who exited the vehicle were struggling and guided them to the bridge. Other Police Officers arrived and additional attempts were made to rescue the third victim which unfortunately were not successful. Officer Faiferlick was credited by the Seattle Police Department for saving the lives of the two individuals who exited the vehicle and said without his quick action, there likely would have been three fatalities. Chief Hickok said Officer Faiferlick will also be submitted for the Medal of Valor, which is awarded every other year. Chief Hickok said he was proud of Officer Faiferlick's actions as well as those of all Police Officers. He commented Police Officers' acts of bravery are often taken for granted. Officer Faiferlick introduced members of his family and friends who were present at the meeting. Mayor Fahey echoed Chief Hickok's statement, and said she is proud to have Officer Faiferlick as a member of the Edmonds Police Department. Mayor Fahey read the Commendation recognizing Officer Faiferlick's extraordinary act of heroism. Each Councilmember congratulated Officer Faiferlick. Mayor Fahey expressed her appreciation to Susie Faiferlick, Officer Faiferlick's wife, for allowing him to serve the community as a Police Officer. Mayor Fahey thanked the members of the Police Department who attended to add their support to the Commendation. 5. THE FOLLOWING PUBLIC HEARING HAS BEEN RESCHEDULED TO TUESDAY NOVEMBER 17.1998: Baring Rescheduled PUBLIC HEARING - REVIEW AND CONSIDERATION OF THE PLANNING BOARD'S to 11/17/98: Rezone of RECOMMENDATION ON AN APPLICATION BY EDMONDS SCHOOL DISTRICT TO Former REZONE THE FORMER EDMONDS - WOODWAY HIGH SCHOOL SITE LOCATED AT 23200 Edmonds- 100TH AVENUE WEST FROM THE CURRENT "SINGLE- FAMILY" DESIGNATION ON Woodway APPROXIMATELY THE EASTERN TWO - THIRDS OF THE SITE. AND "OPEN SPACE - OS" High School Site ON APPROXIMATELY THE WESTERN TWO - THIRDS OF THE SITE, TO "PUBLIC - P" IN ORDER TO FULLY IMPLEMENT THE EXISTING COMPREHENSIVE PLAN LAND USE DESIGNATION FOR THE SCHOOL SITE. (File No. R -98 -128) f onsces to 6. AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH rvices to efine CEDAR RIVER ASSOCIATES AND APPROVAL OF FUNDING FOR CONSULTANT SERVICE ty's TO REFINE CITY'S DESIGN GUIDELINESAND REVIEW PROCESS Design Guidelines and Review Community Services Director Paul Mar explained negotiations with Cedar River Associates were Process completed this afternoon and that was the reason the packet was distributed this evening. He recalled on Edmonds City Council Approved Minutes October 6, 1998 Page 5 July 28, 1998, the City Council authorized staff to advertise and issue an RFP for a consultant to assist in the refinement of the City's architectural design guidelines and review process. That process has been completed and the consultant firm Cedar River Associates was selected. He said Councilmembers Nordquist and White and Mayor Fahey participated in the selection committee with Planning Manager Rob Chave and himself. He said the professional services agreement is included in the materials provided to the Council. He will manage the contract with the assistance of Planning Manager Rob Chave, Senior Planner Steve Bullock, and Executive Assistant Cindi Cruz. Mr. Mar distributed the workplan for the project and described the tasks to be undertaken by the consultant including, (1) background review (scheduled to begin tomorrow if the contract is approved by the Council), (2) stakeholder review and outreach (tentatively scheduled to meet with the Property Owner's Committee at their next meeting and with the ADB on November 1), (3) once background information is gathered, the consultant and staff will begin drafting the scoping memo (available for staff and Council review at the end of December, (4) recommendation and draft report completed by the end of January. He said a public meeting to gather input, on the preliminary results, findings and recommendations has been tentatively scheduled for the third week in January. Council President Haakenson asked if Councilmember Earling's original motion was included in the packet. Mr. Mar answered no but recalled his motion was to enlist the assistance of a consultant firm to assist in reviewing the Design Review Guidelines. Council President Haakenson recalled he added a friendly amendment to Councilmember Earling's motion that did not involve the ADB but other planning processes such as timelines, etc. Council President Haakenson was not comfortable making a decision on this matter without additional time to review the materials and preferred the contract be considered again at the next Council meeting. He wanted to ensure the consultant's scope of work included the original direction given by the Council. Councilmember Van Hollebeke questioned postponing consideration of the contract, as he understood the Council's desire was to begin the review as soon as possible. He understood the Council's intent was an overview of the entire process such as the length of time for a project to be reviewed by the City, and the possibility of concurrent processes, and not just the ADB process. Mr. Mar explained the Design Review process is not just the ADB; it begins when an applicant approaches the City with the intent of making an application and is completed when the ADB's decision is made. He said there are many projects that. do not go through the ADB process but go directly to the permitting process. He explained some projects could have concurrent processes and others must have sequential processes. His understanding was all aspects of the Design Review process would be analyzed. Councilmember White asked how the task was defined to the consultant. Mr. Mar answered the consultants were told the City has a Design Review process that all projects that meet a certain threshold requirement must comply with. All the consultants that proposed on the project had the opportunity to` review documents and guidelines regarding the Design Review process. During contract negotiations with Cedar River Associates, staff ,showed the number of projects that have gone through the Design Review process in recent years. Mr. Mar reviewed the Cedar River Associates' scope of work, which includes a background review, and stakeholder outreach. The October meeting with the Property Owners Committee will include architects, developers, etc. who have participated in the Design Review process as well as meeting with the ADB. Individual interviews will be conducted by the consultant team of citizens who have been on the ADB as well as those who have participated in the process as applicants. The consultant will also review case studies to assist them in reviewing the timelines. From this information, the consultants will determine what parts of the Design Review process are working and Edmonds City Council Approved Minutes October 6, 1998 Page 6 what needs improvement. The City will review those findings and the consultant will draft a list of preliminary recommendations /alternatives of how to improve the process and/or guidelines. Submittal of a draft written report will be followed by a public meeting to discuss the findings and gather public input. Councilmember Miller asked if staff objected to postponing a decision for two weeks. Mr. Mar said only because it would require canceling two meetings. Councilmember Miller recalled Councilmember Earling (who was absent from this meeting) had a strong interest in this issue. Councilmember Miller preferred action be delayed due to the amount of information presented this evening. Mayor Fahey commented this normally would not have been placed on the agenda tonight except that negotiations with Cedar River Associates were completed this afternoon and it was believed the Council wanted to move forward with this as soon as possible. She noted the RFP, which was previously approved by the Council, addressed the proposed scope of work. She offered to provide Councilmembers with a copy of the written proposal the consultant submitted. She said this consultant group was selected as it was felt they had a broader scope of work and view of what tasks would be undertaken. Reso #921 6A. RESOLUTION NO. 921 AUTHORIZING THE EDMONDS FIRE DEPARTMENT TO PURCHASE Purchase an AN INCLEMENT WEATHER SERVICE VEHICLE. DECLARING THE NEED FOR THE Inclement Bather VEHICLE TO BE A MATTER OF PUBLIC HEALTH AND SAFETY, AND PERMITTING THE Service FIRE DEPARTMENT TO UTILIZE AN EXPEDITED PUBLIC BIDDING PROCEDURE Vehicle, Declaring he Need Mayor Fahey recalled the purchase of this equipment due to inclement weather conditions this winter had been discussed at the last Council meeting. The proposed action (via resolution) was the recommendation of legal counsel. Councilmember Nordquist observed the intent was to purchase the vehicle via the State contract at a cost of $28,100 but the expenditure requested is $41,400. He pointed out this was a $13,000 difference and questioned whether a list of expenditures was required. City Attorney Scott Snyder answered there is no State statute governing this bidding procedure; the Council has adopted a process by resolution. He did not believe an emergency existed that would justify eliminating bids for the equipment; therefore, Council approval of the resolution would allow the City to expedite the process by soliciting bids via telephone or other direct contact and avoid, the delay caused by publication. He agreed the additional features included in the cost of the vehicle should be identified. Councilmember Nordquist asked if the vehicle was available via the State contract. Fire Chief Haworth said the State contract will not be made public until October 22. The prices gathered are from three dealers, including the dealer that was the low bidder last year for the State contract. The cost estimate that individual provided is the lowest of the three. Councilmember Nordquist said the Council wants the best price for the vehicle. Mr. Snyder said Fire Chief Haworth would solicit three bids and bring them back for Council confirmation. Fire Chief Haworth said the three price quotes have been gathered from the three vendors but he did not have them available this evening. Mr. Snyder said the resolution only authorizes the solicitation of bids; the Council will still need to authorize the purchase of the vehicle in the future. Councilmember White asked if a public hearing was required. Mr. Snyder answered no, only Council confirmation on the Consent Agenda. Edmonds City Council Approved Minutes October 6, 1998 Page 7 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF RESOLUTION #921. MOTION CARRIED. 6B. AUTHORIZATION TO PURCHASE EQUIPMENT FOR NEW QUINT LADDER TRUCK - Equipment or ]_.adder Councilmember Nordquist asked if there would be charges for freight and installation in addition to the Truck purchase price. Fire Chief Haworth said the manufacturers were asked to include freight and installation in their bids. Chief Haworth said the price of the recommended unit is slightly higher than the lowest bid but is similar to the equipment the Fire Department currently uses and it is important similar types of equipment are utilized. He said an old, non - operational pump is being traded in for a pump included in this price. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT HAAKF.NSON, FOR PASSAGE OF CONSENT AGENDA ITEM H. MOTION CARRIED. The item approved is as follows: (I) AUTHORIZATION TO PURCHASE NEW EQUIPMENT FOR THE QUINT LADDER TRUCK 7. MAYOR'S REPORT edic 7 Mayor Fahey directed the Council's attention to the letter from Lynnwood Mayor Tina Roberts in response to her letter requesting further information regarding Lynnwood's proposal to address the escalating costs of Medic 7. She noted Lynnwood Councilmember Geoff submitted a letter May 25 indicating Lynnwood's proposal was still active and as soon as issues related to the additional 12 hours of service and the completion of union negotiations were completed, Edmonds could anticipate a more defined proposal from Lynnwood. Unfortunately, Lynnwood is not in a position to provide further information by the date requested and the City is "in a holding pattern" until Lynnwood clarifies their proposal. Reappoint_ Mayor Fahey said Councilmembers also received a copy of her memo regarding whether to reappoint the ent of City City Attorney and the Hearing Examiner or undertake a process to determine who will provide these Attorney & services. She requested Councilmembers review her memo and communicate their preference to her or Examiner Council President Haakenson. Mayor Fahey said the Council was also copied on several other letters her office wrote to citizens Mayor Fahey said the Kiwanis Auction on October 9 is co- sponsored by the Senior Kiwanis and the uction on Sister City Commission. Some of the proceeds will assist in the purchase of art to be donated to Hekinan October 9 in commemoration of their 50th anniversary. She expressed her appreciation to those who provided donations to the auction. s.A.v.E. Mayor Fahey reminded the public of the rally sponsored by the Madrona S.A.V.E. group on October 8 at Rally 11:15 a. m. at the Civic Center Stadium. She said the members of S.A.V.E. are hoping Councilmembers will attend and support their efforts. She said the public is also welcome to attend and support the efforts . of the S.A.V.E. group to choose non - violent alternatives for conflict resolution and keep schools free of violence. Edmonds City Council Approved Minutes October 6, 1998 Page 8 Mayor Fahey also reported that a citizen interested in the City's walkway program urged Councilmembers to attend a Livable Communities Fair held at the Seattle Center on November 6 and 7. 8. COUNCIL REPORTS udget Council President Haakenson said Mayor Fahey, staff and he are in the second week of the budget review. Responding to Council President Haakenson's question, Mayor Fahey advised the budget must be presented to the Council by the last Tuesday of October. Council President Haakenson said at least two or three Council budget workshops would be scheduled in late October or early November. snocom & Council President Haakenson reported the SnoCom and Medic 7 boards completed their 1999 budgets edit 7 recently. He said Edmonds' assessment for SnoCom increased from $416,000 in 1998 to $458,000 in 1999, a $42,000 or 9% increase. Edmonds' assessment for Medic 7 increased from $452,000 in 1998 to $684,000 in 1999, a $232,000 or 51% increase. He said the increases are due to the addition of the second full -time paramedic unit and the withdrawal of Fire District 111. Council President Haakenson commended Officer Faiferlick for his heroic actions. Hekinan Mayor Fahey announced the Council received a copy of the schedule of events for the Hekinan Delegation delegation. The delegation will arrive in the City on Saturday, October 31 because they want to participate in the celebration of Halloween in the City. A formal reception will be held on Sunday, November 1 at 6:00 p.m. and the delegation will be introduced at the Monday, November 2 Council meeting. She said Councilmembers were welcome to participate in the events scheduled for the delegation and thanked Councilmember Nordquist for assisting the Sister City Commission with planning for the delegation. ilton Councilmember Van Hollebeke reported ' on the presentation made by Milton Creagh last Tuesday. Creagh Presentation Councilmember Van Hollebeke pointed out Mr. Creagh has spoken to more people in the United States about alcohol and drug abuse than any one else. He said Mr. Creagh's presentation was shocking, frightening, and educational. He thanked the Police Foundation and Stevens Hospital for sponsoring Mr. Creagh's presentations. On another matter, Councilmember Van Hollebeke stated he planned to attend the Livable Communities Conference and encouraged others to attend. Mayor Fahey remarked that the proceeds from the Edmonds Challenge assisted in funding Mr. Creagh's visit to the City. She expressed her appreciation to the Youth Services Bureau for making this possible. Hekinan Councilmember Nordquist said the Edmonds delegation's arrival in Hekinan was a major event and well Delegation attended. He urged Councilmembers to attend the events scheduled in honor of the Hekinan delegation, noting the delegation is anxious to observe and participate in the American lifestyle. Lake In ' response to a recent inquiry concerning Lake Ballinger, Councilmember Nordquist explained allinger Mountlake Terrace recently closed the beach on the northeast corner but the remainder of the lake is open for fishing, etc. Selection Councilmember Nordquist referred to the questionnaire distributed by Human Resources Director Brent Process for Hunter requesting input regarding the impact of directors' positions. He said a consultant was mentioned Directors and inquired about the selection process and their experience hiring individuals in the public sector. Mr. Edmonds City Council Approved Minutes October 6, 1998 Page 9 C 1 Hunter explained the firm QRC is located in Edmonds and specializes in job placement. This firm approached him approximately two months ago, initially to assist with police and fire screening. Mr. Hunter said in view of the upcoming director positions openings, he felt this could be a new tool to be considered. QRC's references included SnoCom and the cities of Bellevue and Bellingham and a public utility. He explained this is a nationwide test. The Fire and Police Chiefs were not interested in using the test; therefore, he approached Mayor Fahey to determine if the test could be used for the director positions. He agreed the test was experimental at this time. Mayor Fahey explained there were funds in the Human Resources budget for professional services to hire consultants for small consultant services. She said the cost of this service is far below the threshold for bids. She felt this would be an interesting test to determine how the information might be used as a tool in the future to add another dimension in employee selection. She agreed the questions were vague but learned the responses to the questionnaire are combined to develop a value on a particular quality. Milton Councilmember Miller said he also attended Mr. Creagh's presentation and said he was an excellent reagh's speaker who is able to have an impact on youth. In view of events taking place in national politics, he . Presentation assured citizens that Mayor Fahey and all Councilmembers have the highest integrity and he is proud to serve with them in serving the City. Executive Mayor Fahey adjourned the Council to Executive Session at 8:29 p.m. for approximately 20 minutes for Session discussion of labor negotiations. She said no action was anticipated and the Council would adjourn immediately following the Executive Session. BARBARA Y AMAYOR/Z—�. AR A A S. FAHE id S. CHASE, CITY CLERK � 1 Edmonds City Council Approved Minutes October 6, 1998 Page 10 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. OCTOBER 6, 1998 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 14, 1998 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 22, 1998 (D) APPROVAL OF CLAIM WARRANTS #25681 THROUGH #27705 FOR THE WEEK OF SEPTEMBER 21, 1998, IN THE AMOUNT OF $576,134.96. APPROVAL OF CLAIM WARRANTS #25692 THROUGH #27788 FOR THE WEEK OF SEPTEMBER 28, 1998, IN THE AMOUNT OF $924,198.81. (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM CHARLOTTE CLARK ($117.15) (F) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED AUGUST 31, 1998 (G) UPDATE ON HIGHWAY 99 PROJECT (H) AUTHORIZATION TO PURCHASE EQUIPMENT FOR NEW QUINT LADDER TRUCK (1) AUTHORIZATION TO PURCHASE AN A/C RECYCLER FOR FLEET MAINTENANCE ($4,353.77) (J) AUTHORIZATION FOR MAYOR TO SIGN SNO -ISLE REGIONAL LIBRARY CONTRACT (K) AUTHORIZATION FOR MAYOR TO SIGN AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WOODIHARBINGER, INC. FOR THE WASTEWATER TREATMENT PLANT AUXILIARY GENERATOR INSTALLATION DESIGN PROJECT (L) APPROVAL OF FINDINGS OF FACT REGARDING A CLOSED RECORD APPEAL MEETING HELD ON SEPTEMBER 1, 1998 — APPEAL BY WESTERN WIRELESS OF THE HEARING EXAMINER'S DECISION TO DENY A CONDITIONAL USE PERMIT APPLIED FOR UNDER CITY OF EDMONDS FILE NO. CU -98 -130 FOR A 110 -FOOT TALL WIRELESS COMMUNICATIONS MONOPOLE TOWER AT 8505 BOWDOIN WAY (Appellant/Applicant: Western Wireless / File Nos. AP -98 -128, AP- 98 -26, CU -97 -130, and ADB -97 -129) (M) PROPOSED ORDINANCE RELATING TO CONTRACTING INDEBTEDNESS; APPROVING AND AUTHORIZING THE REFINANCING OF A FIRE TRUCK ACQUIRED UNDER A LEASE WITH OPTION TO PURCHASE AGREEMENT; APPROVING AND AUTHORIZING THE ACQUISITION OF A LADDER FIRE TRUCK PURSUANT TO A LEASE WITH OPTION TO PURCHASE AGREEMENT; AND APPOINTING AN ESCROW AGENT AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT (N) PROPOSED ORDINANCE VACATING A SLOPE EASEMENT DESCRIBED IN AUDITOR'S FILE NO. 78905090295 AND STREET VACATION FILE ST -98 -74 C 1 CITY COUNCIL MEETING AGENDA OCTOBER 6, 1998 PAGE 2 (0) PROPOSED ORDINANCE REZONING A PORTION OF THE EXISTING CHASE LAKE ELEMENTARY SCHOOL SITE LOCATED ON 84TH AVENUE WEST FROM SINGLE- FAMILY (RS -8) TO PUBLIC (P), REZONING AN ADJACENT PARCEL LOCATED AT 8315 - 216TH STREET SW FROM SINGLE - FAMILY (RS -8) TO PUBLIC (P) IN ORDER TO IMPLEMENT THE PROVISIONS OF THE COMPREHENSIVE PLAN LAND DESIGNATION FOR THE SITE, AND PROVIDING FOR AMENDMENT OF THE ZONING MAP (File No. R -98 -127) (P) REPORT ON BIDS OPENED OCTOBER 5, 1998 FOR ALDER STREET SEWER LINE IMPROVEMENTS 3. (10 Min.) PRESENTATION OF FUND - RAISING DONATION TO THE BOYS & GIRLS CLUB 4. (15 Min.) COMMENDATION OF HEROISM FOR POLICE OFFICER RUSS FAIFERLICK 5. THE FOLLOWING PUBLIC HEARING HAS BEEN RESCHEDULED TO TUESDAY, NOVEMBER 17,1998: PUBLIC HEARING - REVIEW AND CONSIDERATION OF THE PLANNING BOARD RECOMMENDATION ON AN APPLICATION BY EDMONDS SCHOOL DISTRICT TO REZONE THE FORMER EDMONDS - WOODWAY HIGH SCHOOL SITE LOCATED AT 23200 100TH AVENUE WEST FROM THE CURRENT "SINGLE- FAMILY" DESIGNATION ON APPROXIMATELY THE EASTERN TWO- THIRDS OF THE SITE, AND "OPEN SPACE - OS" ON APPROXIMATELY THE WESTERN ONE -THIRD OF THE SITE, TO "PUBLIC - P" IN ORDER TO FULLY IMPLEMENT THE EXISTING COMPREHENSIVE PLAN LAND USE DESIGNATION FOR THE SCHOOL SITE. (File No. R -98 -128) 6. AUDIENCE COMMENTS (3 Minute Limit Per Person) 7. (5 Min.) MAYOR'S REPORT 8. (15 Min.) COUNCIL REPORT Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following lf'ednesday, Friday and Alonday at noon on Channel 32.