Resolution 8120006.110.002
PAO /are
2/23/95
RESOLUTION NO. 812
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, SETTING CHARGES AND FEES
FOR THE PHOTOCOPYING AND TRANSCRIPTION OF
PUBLIC RECORDS.
WHEREAS, the City of Edmonds is adopting an ordinance which requires the
City Clerk to set fees and charges for the provision of photocopies and transcriptions of public
records, and,
WHEREAS, RCW 42.17.300 permits agencies such as cities to impose a
reasonable charge for providing photocopies of public records so long as the charge shall not
exceed the amount necessary to reimburse the agency for its actual cost incident to such
photocopying, and,
WHEREAS, the City Clerk has prepared a schedule of fees that relates
photocopying costs and transcription costs to fees charged to the public, now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The "Interim Public Records Index and Fees Schedule," attached as
Exhibit A hereto and incorporated herein by this reference as if set forth in full, is hereby
adopted as the official schedule of fees and charges for photocopying and transcription costs of
public records for the City of Edmonds.
RESOLVED this 28thday of March , 1995 -
Document —1—
APPROVED:
•• •
ATTEST /AUTHENTICATED:
C TY CLER RHONDA J. MARCH
K,
FILED WITH THE CITY CLERK: 2/23/95
PASSED BY THE CITY COUNCIL: 2/28/95
RESOLUTION NO. 812
Document -2-
EXHIBIT "A"
CITY OF EDMONDS
INTERIM PUBLIC RECORDS INDEX AND FEES SCHEDULES
Updates to this index will be made as new documents become available. Any
records not identified in this index will be charged on a cost basis.
Sales tax shall be in addition to the copy charges stated below.
Document Description Department Fee /Charge
Copies, standard or legal size All Departments 20 cents per page
First 5 pages free
(see also notes 4 and 5)
Documents included in the above copy cost include such items as ordinances,
resolutions, contracts.
Business License List City Clerk $5.00 per report
Certification Charge (blanket)
Certification Charge
Transcriptions
City Clerk
City Clerk
City Clerk
Citizen /Immigration Letters Mayor
Cemetery Deeds Parks & Recreation
Land Use Files:
Copying of Land use files relating Planning
to subdivisions, conditional use
variances, et al
Code Books: See Note 3:
$3.00 / blanket
$3.00 /per page
$20.00 min. per hour
labor, plus per copy
charges
no charge
1 free copy
Cost per copy, plus
labor costs (salary,
benefits & overhead)
Community Development Code Planning $35.00
Community Development Code Planning to be determined
(Updates)
City Code City Clerk see Notes 1 & 3
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Interim Public Records Index and Fees Schedule
page 2
February 23, 1995
Comprehensive Plans
City Comprehensive Plan
Planning
See Note 2
Comprehensive Park, Recreation
Parks & Recreation
See Note 2
& Open Space Plan
$5.00 / per sheet
Land Use Plan Map
Pine Ridge Park Master Plan
Parks & Recreation
See Note 2
Bikeway/Walkway Plan
Parks & Recreation
See Note 2
Maps: See Note 5
Aerial
Engineering
$5.00 / per sheet
Aerial Base Map including Overlays Engineering
$5.00 / per sheet
Aerial, Reproducible (Mylar)
Engineering
$5.00 / per sheet
Land Use Plan Map
Planning
$5.00 / per sheet
"Miscellaneous Maps
Planning &
Police
$1.00 / per print
Engineering
Police
18" x 24"
$2.00 / per sheet
22" x 34"
$2.00 / per sheet
24" x 36"
$5.00 / per sheet
30" x 30"
$5.00 / per sheet
32" x 42"
$5.00 / per sheet
34" x 44"
$5.00 / per sheet
" includes plat maps, as -built prints and quarter section maps
Reports. Misc.:
Accident Reports /Case Reports
Police
$3.00 / per report
Incident Reports
Fire
$3.00 / per report
Incident Photographs
Fire
reimburse actual cost
"Old" Run /Map Books
Fire
$10.00 / per set
Photographs
Police
$1.00 / per print
Fingerprints
Police
$5.00 / ea. two cards
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Interim Public Records Index and Fees Schedule
page 3
February 23, 1995
Budget & Financial Reports
Annual Budget Book Admin. Services None
Comprehensive Annual Financial Admin. Services None
Report
Computer printout Admin. Services .25 / per sheet
Magnetic Media:
Duplication of public meeting tapes City Clerk $10.00 for audio
duplication, per hour
min. of equipment
use, plus materials
Duplication of court proceedings Municipal Court $10.00 for audio
duplication, per hour
min. of equipment
use, plus materials
NOTES:
Note 1: Due to lack of demand, cost based upon per page copy cost plus labor
(salary, benefits and overhead).
Note 2: Copies are available for review. No copies maintained for sale. Copies
may be loaned for copying elsewhere, or charged at the per page cost
plus labor costs for copying (salary, benefits and overhead)
Note 3: Beginning in 1995, City Code and Community Development Code will be
prepared and updated by a service company. Distribution services will
be provided by the service company and appropriate fees will be
determined.
Note 4: The standard copy cost is based upon a formula of the average cost of
paper, copier machine maintenance, toner supply, labor, benefits and
overhead.
Note 5: Per page cost for special colored paper copies will be based upon that
special supply cost.
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