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02/09/1988 City CouncilTHESE MINUTES SUBJECT TO FEBRUARY 16, 1988 APPROVAL EDMONDS CITY COUNCIL MINUTES FEBRUARY 9, 198.8 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St, Edmonds. All present joined in the flag salute. PRESENT ABSENT STAFF Larry Naughten, Mayor Laura Hall Mary Lou Block, Planning Div. Mgr. Steve Dwyer, Council President Art Housler, Admin. Svc. Director Roger Hertrich Jack Weinz, Fire Chief Jo -Anne Jaech Dan Prinz, Police Chief Bill Kasper Linda McCrystal, Arts Coordinator John Nordquist Bob Alberts, City Engineer Jack Wilson Jim Barnes, Parks & Rec. Div. Mgr. Martha Dubick, Student Rept. Peter Hahn, Comm. Svc. Director Bob Bower, Treatment Plant Supvr. Jerry Hauth, Hydraulics Engineer Sharon Thatcher, Personnel Manager Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder CONSENT AGENDA Mayor Naughten noted that Item (F) was removed from the Consent Agenda because additional informa- tion was necessary. Items (G) and (H) were removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF FEBRUARY 2, 1988 (C) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM JOHN B. FLEMING ($64.76) (D) AUTHORIZATION TO REPLACE THREE ONE -TON TRUCKS FOR WATER/SEWER DIVISION ($48,000) (E) FINAL APPROVAL OF 4 LOT SUBDIVISION AT APPROXIMATELY 1116 - 2ND AVE. S., DEER PARK DIVISION #2 (P-1-87/SEAWOOO HOMES) PROPOSED RESOLUTION APROINTLNG COUNCILMEMBER WILLIAM.._KASP,ER. As THE CITY_ OF.EDMONDS REPRESENTA- TIVE TO COMMUNITY TRANSIT BOARD OF DIRECTORS LITEM G ON THE CONSENT AGENDAJ Councilmember Kasper noted that the resolution was incomplete. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AMEND THE RESOLUTION TO INCLUDE COUNCILMEMBER JAECH AS THE ALTERNATIVE MEMBER. MOTION CARRIED. jHEHE CONSENT ORDINANCE 2656 LIMITING NUMBER OF. TERMS, FOR BOARD AND COMMISSION MEMBERS .[ITEM ,(H) ON TSEENTAGENDAJ Councilmember Kasper said he was opposed to the proposed ordinance. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ADOPT ORDINANCE 2656. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. CWC-HDR TREATMENT PLANT MONTHLY REPORT J� 0 Bud Benges, CWC-HDR, submitted Progress Report No. 9 to the Council. Mr. Benges reported that the project is on schedule and on budget. The 60% value engineering is being conducted at the present time, as scheduled. Mr. Benges said the 150 sheets of drawings have been started and the specifications are approxi- mately 30% complete. The 60% set of drawings was submitted to the VE team with a package of proposed equipment and a summary of the current estimated quantities and project costs. Mr. Benges. noted that the Council reviewed and concurred with the architectural treatment for the treatment plant on January 19, 1988.. Mr. Benges said the .revisions to the model have been delayed because of scheduling problems between exhibiting the model and the modeler's time availability. The current schedule is to start the revisions on February 15 and complete them by March 8. Mr. Benges said the Arts Commission has selected an artist. to design the water feature. Linda McCrystal, Arts Coordinator, will make a presentation to the Council. Mr. Benges said the Facilities Plan was submitted to DOE on January 19, 1988. DOE and EPA should complete their review by March 1, 1988. Fie noted that a meeting with EPA was held on January 20, 1988 to discuss the steps required to prepare for the EPA grant program. Linda McCrystal, Arts Coordinator, reported that the Arts Commission selected artist Valdis Zarins to design the water feature for the secondary wastewater treatment plant. She said the panel that selected the artist was interested in a design that the public would not tire of and that would have many facets.. A model of the artist's conceptual design of the water feature was on display at the Council meeting. Ms. McCrystal reviewed four slides of tine 56 foot long pool with the placement of 48 brass cylinders. She noted that the water will form teardrop shapes at the top of each cylinder and then cascade into falls. Ms. McCrystal said the artist's contract will be submitted to the Council for approval, and then the artist will submit his completed proposal to the Arts Commission for their approval and subse- quently to the Council. Councilmember Hertrich inquired if a study was conducted to determine the effect that wind would have on the water flow. Ms. McCrystal said that issue has yet to be discussed with the artist, noting that the usual wind direction will be countered by the wall. Councilmember Hertrich in- quired about maintenance and the cost of operation. Ms. McCrystal said the cost of the project is $35,000. She said no problems have been encountered with other features that the artist has designed. REVIEW TOURISM COMMITTEE'S EDMONDS VIDEO PROPOSAL Barbara Kindness, Edmonds Tourism Committee, noted that the Committee was formed several years ago at the direction of the Mayor to encourage tourism in the City and to enhance time business sector. Ms. Kindness said interest in a video of Edmonds was first aroused several years ago. She said the Committee feels that the present time would be an opportune time to produce that video. She said the tape will be utilized in the following ways: Region 4 Booth travels to several tourism trade shows per year and will show the video along with others of the Region; Snohomish County Visitor Information Center will use it at special presentations and trade shows; the library system will make the video available to residents year round; the Edmonds Theatre would like to play a 16mm conversion of the tape preceding feature movies; cable stations, i.e., Liberty, Northwest Cable Interconnect, and Viacom will play the video on community access time; copies' will be available to the Mayor and City Council for special presentations to individuals and groups. The Mayor will present a copy to the Edmonds' sister city; volunteers from the Tourism Committee will use the tape for a special program to present to chambers of commerce, church groups, other cities, and service groups in western Washington; area realtors will have the tape available to show both in -state and out-of-state prospective clients; the tape will be appropri- ate to show to:any business that is considering its location in Edmonds. Ms. Kindness said Susan Moore, of Moore Video Productions, was selected to produce the video because the quality of her films are excellent and because she has a good feel for the image that a community wishes to impart. Ms. Moore said she brought a video tape with her of the following regions: Long Beach Peninsula, Snohomish County, and Northwest Washington. Because the video equipment was not working at that particular time, Mayor Naughten suggested that the Council review another issue on the agenda in the interim that they worked on it. CONSIDERATION OF REQUEST TO WAIVE SIGN VARIANCE APPLICATION FEE Community Services Director Peter Hahn reported that Mr. Isa Mehri, owner of Keno's Pizza, applied to the Architectural Design Board (ADB) for approval of his sign at 546 - 5th Ave. S. His proposal met all Code requirements for size and location. EDMONDS CITY COUNCIL MINUTES Page 2 FEBRUARY 9, 1988 On January 6, 1988, the ADB approved Mr. Mehri's sign with the condition that the sign be raised above the permitted 14 foot height limit by 2 feet to conform to the location of other signs on the building. Mr. Mehri then applied for a sign variance at the direction of the ADB. He is seeking approval by the Council to waive the $250 variance application fee. Mr. Hahn noted that a copy of the letter requesting a refund of the variance application fee was included in the Council packets. Mr. Hahn said Staff does not object to waiving the variance application fee. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMB.ER KASPER, TO WAIVE THE VARIANCE FEE APPLICA- TION. MOTION CARRIED. REVIEW TOURISM COMMITTEE'S VIDEO PROPOSAL (CONTINUED) Ms. Moore presented the video film of the regions in Washington to the Council. Ms. Moore submitted a video production brochure to the Council. Councilmember Wilson inquired if a video tape could be inexpensively altered in the future. Ms. Moore replied affirmatively. She said a master is made and duplicated. The master can be easily altered so long as the length of narration is not changed. If the length and narration is changed, the master can be copied to produce a submaster. Councilmember Wilson inquired about the cost of each tape. Ms. Kindness said duplicate tapes will cost $15. Councilmember Wilson inquired if the duplicate tapes would be marketed at produc- tion costs or if a profit was anticipated. Ms. Kindness said that issue has not been discussed. Councilmember Wilson inquired if the video tape will be available at certain locations for view- ing by the public. Ms. Kindness replied affirmatively. She said areas such as the Visitor Infor- mation Center, Harbor Square, Old Mill Town, and the Hotel would be good locations. Councilmember Dwyer inquired if the requested amount of $9,000 represented the entire cost to produce the tape. Ms. Kindness said that figure included complete production costs as well as the video equipment. Councilmember Dwyer inquired who would own the master tape. Ms. Moore replied the City. Councilmember Dwyer inquired if there would be any restrictions placed upon the City to disseminate as many copies as it wished to. Ms. Moore replied negatively. Council - member Dwyer inquired about the number of cities involved in video production besides Lynnwood. Ms. Moore replied Bellingham, Bothell, and Seattle. Councilmember Hertrich inquired if the Port of Edmonds will contribute to the cost of the produc- tion. Ms. Kindness replied negatively. Councilmember Hertrich inquired what percentage of the cost would be contributed by other groups. Ms. Kindness said she did not believe that a sizable contribution could be expected, but other groups would probably be interested in purchasing a duplicate tape. Councilmember Hertrich inquired about the possibility of receiving a grant to subsidize the cost of the video. Ms. Moore said a video must include all five counties in the region in order to receive State Tourism matching funds. She noted that other groups would have an opportunity to dictate the contents of the video if they contributed to the cost of the produc- tion. She recommended that the City own exclusive rights so that it can decide the contents of the video. Mayor Naughten noted that $28,000 is contained in a separate fund from the Hotel/Motel Tax Fund which is uncommitted and can legitimately be utilized for tourism. He said it is Staff's recom- mendation to fund the video production from that fund. Councilmember Wilson inquired about the number of people the Tourism Committee anticipated would view the video. Ms. Kindness said she was unsure how many people will view the tape. She noted, however, that over 100,000 people attended the Taste of Edmonds last year. Ms. Moore said the number of viewers could be unlimited, depending on how extensively the City wished to display the tape. Councilmember Hertrich inquired if a cost was anticipated in presenting the tape to the public. Ms. Moore replied negatively. She said the locations of display will be public areas. Councilmember Wilson said the Tourism Committee does a tremendous job of promoting and enhancing the City's economic base. He encouraged the Council to approve the video. Councilmember Jaech inquired what other uses could be applied to the Hotel/Motel Tax. Administra- tive Services Director Art Housler said 50% of the funds are allocated to the Performing Arts Cen- ter, 25% to the Tourism Committee, and 25% to the Municipal Arts Tourism Committee. He said a reserve of $28,000 has accumulated over the years. Councilmember Jaech inquired if any of those entities had a percentage interest in the uncommitted funds. Mayor Naughten replied negatively. EDMONDS CITY COUNCIL MINUTES Page 3 FEBRUARY 9, 1988 Councilmember Kasper inquired if the State mandated expenditure of the uncommitted funds. City Attorney Scott Snyder said the State statute refers only to the promotion of tourism by advertis- ing, publicizing, or other distributing information for the purpose of attracting visitors and encouraging tourist expansion. He noted that the. Attorney General has also included the cultural aspect. Councilmember.Jaech inquired if signage for Brackett's Landing could be included as tourist promo- tion. Mr. Snyder said he believed the focus of the statute was promotion, rather than the devel- opment, of tourist attractions. Mayor Naughten noted that the City anticipated that $1.7 million would be derived in sales tax during the year 1988. He felt that $9,0.00 would be an appropriate amount of money to promote the. economy of the City. COUNCILMEMBER DWYER MOVED, SECONDED BY .000NCILMEMBER WILSON, TO APPROVE THE PRODUCTION OF AN EDMONDS VIDEO TAPE, PAID FOR FROM FUND 120, AND DIRECT THE CITY ATTORNEY TO PREPARE THE NECESSARY CONTRACT TO INSURE THAT THE CITY MAINTAINS TITLE TO THE MASTER TAPE. MOTION CARRIED. UPDATE ON MEADOWDALE PLAYFIELDS CONSTRUCTION AND BUDGET oAjff��7 Parks & Recreation Division Manager Jim Barnes reported that the athletic fields, playgrounds, and other amenities at the Meadowdale Playfields are complete and open for use and operation, with the exception of the lighting for the fields and the parking areas. Mr. Barnes said that 1988 is the last of the proposed funding phases for both the City of Edmonds and the City of Lynnwood. Each city will be contributing $120,000. Mr. Barnes said the master plan for the facility, which was approved in 1985, called for the three softball and the two soccer/multipurpose fields to be lighted. The estimated cost for the lighting is approximately $510,000. The project and the lighting is underfunded by $270,000. The original funding shortfall for the entire project was acknowledged to be $450,000 in the 1985 Master Plan. The project is under budget by approximately 5%, or $132,000. Mr. Barnes said the issue at the present time is the priority for lighting with the funds avail- able in the 1988 budget year ($240,000). There are several alternatives available. Only the first two are within the 1988 budget. Alternative N1 - light two softball fields and the parking lot for approximately $241,000; Alternative #2 - light the two soccer/multipurpose fields and the parking lot for $226,000; Alternative N3 - light one soccer/multipurpose field, one softball field, and the parking lot for $273,000. Although not within the estimated cost range, Alterna- tive N3 is mentioned because it would be the most logical in solving the problems of meeting most of the different user groups' needs, as .well as helping the Civic Center Playfield rescheduling issue. Mr. Barnes said there are a variety of revenue and use issues that also impact the priority plan. It appears that a higher use level and revenue generation in the first lighting phase will be achieved with Alternative N1. Mr. Barnes said the City of Lynnwood intends to stay within their 1988 allocation and, therefore, is in favor of Alternative N1. Mr. Barnes said it is Staff's recommendation that the City of Lynnwood be notified that Edmonds' preference is Alternative N3 if the bid can be maintained within the current year's budget. If Alternative N3 is not feasible, the second choice is Alternative #I. Mr. Barnes recommended that the 1989 budget for the 1.25 Fund be developed with the goal of finish- ing the Meadowdale Playfield project in order to meet the identified needs of the soccer users and other groups. Mr. Barnes said there is a potential that Alternative N3 may cost less than #273,000 and possibly be within the budgeted amount of $240,000. Ile said, however, there is a design cost for any of the alternatives. If the bid received is too high and funds have been expended for that design, the City cannot necessarily fall back to an alternate design. He said which alternative is se- lected is not really crucial if the project is finished within the next several years. However, if the City does not anticipate that it will continue to fund the project, he suggested that one of each of the facilities be lighted. Mr. Barnes noted that softballgenerates more revenue than soccer at a 2:1 ratio. Councilmember Dwyer said it made more sense to light the two softball fields from a revenue stand- point. EDMONDS CITY COUNCIL MINUTES Page 4 FEBRUARY 9, 1988 Councilmember Kasper inquired if an. entire Environmental Impact Statement (EIS) was conducted before the project commenced, including lighting. Mr. Barnes said an EIS was conducted, although not an entire study, which rendered a negative impact statement. Councilmember Kasper inquired about the cost of the design estimate. Mr. Barnes replied approximately $18,000. He noted that only a percentage of that cost would be lost if the alternative that was selected was not brought to fruition because a portion of the design could be utilized for the other alternatives. Councilmember Jaech said it was her understanding that 1988 would be the last year that funding would be available from Fund 125 for the project. Mr. Barnes said a myriad of priorities was established for that fund. He said there is some room for discretion in expending those monies because additional monies have been generated. Councilmember Kasper expressed concern that lighting will impact home owners that did not reside in the area when the EIS was conducted. Mayor Naughten said the residents who moved to that area subsequent to the EIS were aware that the field would be lighted. Mr. Barnes said the softball fields are shielded on the north and west and are farthest away from the residents on the south- ern elevation. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO INFORM LYNNWOOD THAT THE CITY'S PREFERENCE IS ALTERNATIVE N1. MOTION CARRIED WITH COUNCILMEMBER KASPER ABSTAINING. DISCUSSION ON CODE REQUIREMENT FOR SCHEDULED MEETINGS WITH PLANNING BOARD The City Council expressed a desire to review the current Code requirements for Council meetings with the Planning Board. Included in the Council packets was a copy of Chapter 10.40 of the Edmonds City Code establishing the Board and setting forth its duties, organizational structure, and guidelines for its operation. Councilmember Dwyer said Chapter 10.40.02 (D)(5) states that the City Council shall meet regular- ly with the Planning Board. He noted, however, that quarterly meetings have never been held, and the Planning Board has not expressed a desire to meet that frequently. Jeff Palmer, Chairman of the Planning Board, said he felt that meeting twice a year with the Council would be adequate unless a special circumstance arose. Don Lewis, Planning Board member, said the important issue was to'establish good communication with the Council and continue that relationship rather than how often to meet. He felt that biannual meetings would be appropriate. Councilmember Hertrich suggested that the Planning Board meet with the Council to discuss long- range Planning Board agendas at a local Saturday session rather than at the Council retreat. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AMEND CHAPTER 10.40.020 (D)(5) TO READ, "THE CITY COUNCIL SHALL MEET PERIODICALLY WITH THE PLANNING BOARD AT A CITY COUNCIL MEETING IN ORDER TO REVIEW AND UPDATE PLANNING BOARD AGENDAS. THE INTENT OF THIS SECTION IS TO STIMULATE CONTINUING COMMUNICATION BETWEEN THE MAYOR, CITY COUNCIL, AND THE PLANNING BOARD IN AN EFFORT TO IDENTIFY AND SOLVE THE PROBLEMS FACING THE CITY OF EDMONDS. NOTHING HEREIN SHALL BE CONSTRUED TO LIMIT THE MANNER IN WHICH ITEMS ARE PLACED ON THE PLANNING BOARD AGENDA OR ITEMS THAT MAY BE CONSIDERED BY THE PLANNING BOARD". MOTION CARRIED. CONTINUED DISCUSSION ON BASIN STUDIES AND IMPROVEMENTS (FROM JANUARY 23) Hydraulics Engineer Jerry Hauth reported that the Shell Creek Basin Study outlined several im- provements to both the Shall Creek and Hindley Creek storm drainage basins. The proposed im- provements reflect the consultant's evaluation of the potential and existing problems, as well as the concern identified by the Citizen Advisory Committee. The study provides a good tool to start implementing improvements. Staff believes not all improvements will be required, if imple- mented in stages, especially when combined with a good maintenance program. Staff recommends that the first phase consist of the following two projects: 1) the study recommends a new storm pipeline from Puget Sound up Daley Street to Shell Creek and later extended from 7th and Daley Street to Yost park, together with the construction of a detention pond at Yost Park. Staff proposes to design and construct at this time only that pipeline portion in Daley Street to inter- cept the storm runoff in Shell Creek at Daley Street. The pipeline would divert excessive storm runoff through a new outfall to the Sound. Construction of the remaining pipelines and detention ponds would be done at a later date as Phases II and III; 2) the study also outlined two options for reducing the impacts of storm runoff in Hindley Creek. One option was to utilize an exist- ing concrete dam in Hindley Creek for a detention pond. The dam presently forms a large orna- mental pond enjoyed by the neighbors. Creating a detention pond would require lowering the exist- ing pond 8 to 10 feet during normal flows, which would create objections from the neighborhood, as well as a safety and possible maintenance problem in having a pond with a steep wall in a EDMONDS CITY COUNCIL MINUTES Page 5 FEBRUARY 9, 1988 neighborhood. The second option identified and recommended by Staff is the design and construc- tion of a bypass pipeline from the vicinity of the existing pond directly to the Sound. The pipeline would collect storm runoff while permitting a base level creek flow. Mr. Hauth said the initial work in implementing the first phase consists of preparing Environmen- tal Impact Statements, predesigns, and designs. Staff budgeted $184,000 in Fund 412 for that work. Mr. Hauth said it has been Staff's understanding that the Shell Creek Study was authorized in 1986 as the first of all the basins in the City to be studied. Based on that premise, a computer model that could be adapted for all basins was selected and the entire City was aerial mapped. Instead of performing a study on one basin each year, Staff believes the remaining basins can be grouped into two studies. Staff proposed in the 1988 budget to perform a drainage study on Shellabarger, Five Corners, Northstream, and Talbot Park basins. Staff budgeted $100,000 in the 1988 budget, Fund 412, for the study. Mr. Hauth said Staff recommends to proceed with the projects outlined in the 1988 budget and all costs made eligible for reimbursement from any utility district formed and authorize the consul- tant selection process to begin for the next basin study and the engineering for the Shell Creek and Hindley Creek bypass pipelines. Mr. Hauth noted that mention was made at a recent Saturday meeting of piggybacking the cost of the study with the water/sewer bill. Ile said, however, there appears to be legal limitations, and he strongly suggested the option of instituting an independent utility. Councilmember Jaech inquired if Roberts & Shefelman submitted an opinion with respect to the creation of a drainage utility versus the water/sewer fund. City Attorney Scott Snyder said there are two State statutes that address utilities: one chapter deals solely with water/sewer storm drainage utilities and does not require an election when improvements are made within a utility. The other chapter that governs electric utilities, as well as certain types of bonds issued by water and sewer utilities, provides for the creation of an election if improvements are made with overall changes that affect or impair the obligation of the bonds. Mr. Snyder said if the City commingles funds or has an overall sewer utility charge tying the storm sewer in with water and sewer utilities, the more restrictive chapter that requires elections in order to im- pose those rates would be applicable. Councilmember Jaech inquired if the City could create a separate utility if the water/sewer utilities were segregated from tine storm sewer utilities. Mr. Snyder replied affirmatively. Councilmember Jaech inquired how the bonds would be affected. Mr. Snyder said, based on the premise that water and sewer utilities would be freestanding and bond obligations were calculated upon the City's current utility rate, the idea would be to sepa- rate the storm water improvements into a separate utility and dedicate all improvements that the City currently had and add to that utility. Mr. Hauth submitted photographs to the Council. Ray Carveth, Chairman of the Citizen Advisory Committee, 223rd S.W., said the basin reports are completed and are available to the public in the library. He said the time has come to pro- ceed with implementation of the work identified in the reports and to establish a funding source on an ongoing basis. Mr. Carveth requested that the Committee be allowed to participate in the forthcoming basin studies. He said the Committee has worked with Snohomish County, noting that it has received a Public Information Grant. In addition, Mountlake Terrace has expressed a desire to obtain a grant and would like the Committee to participate in attempting to obtaining those funds. Ile noted that the Water Quality Authority is encouraging coordination and cooperation between govern- mental and citizens groups. Councilmember Hertrich inquired how many members of the Committee were interested in participat- ing in other areas of the study. Mr. Carveth said the Committee members are interested in serving the needs and interests which arise in the City as a whole. Councilmember Hertrich in- quired if key issues of the reports were identified by the Committee or by another entity. Mr. Carveth said most of the acute spot problems were identified by the Committee. Councilmember Hertrich inquired about the cost involved to conduct a similar survey for the remaining studies by the Committee prior to hiring a consultant. Mr. Carveth said the only cost would be for mailing because all work performed by the Committee was done on a volunteer basis. Councilmember Hertrich said he would prefer that the Committee reviewed problem areas and made suggestions to the Council as to procedure rather than hire a consultant. Mr. Carveth said the City would benefit from commissioning the Citizen Advisory Committee to identify the spot problems, but he said a consultant would be necessary to conduct the larger design studies. Mayor Naughten thanked the Committee members for attending the meeting. EDMONDS CITY COUNCIL MINUTES Page 6 FEBRUARY 9, 1988 Community Services Director Peter Hahn reiterated that a separately identifiable source of fund- ing was desirable. He said water/sewer rates are based upon usage whereas 'drainage costs are based upon impervious surface. Councilmember Jaech said she would prefer that a separate funding source was identified rather than a utility district. City Engineer Bob Alberts suggested that a separate fund be created transferring $284,000 from Fund 412 as seed money to commence the project. Councilmember Jaech inquired if the money that was budgeted was actually collected or set aside. Mr. Hahn replied negatively. He said no one has kept track of a separate drainage pot within the sewer fund for many years. Councilmember Jaech expressed concern with respect to transferring money from the water/sewer fund and placing it in a separate utility fund when those monies have been collected and ear- marked for the City's bond reserves and bond issues. Mr. Snyder said he could prepare an ordi- nance for the Council's review in March. Ile said he would speak to Hugh Spitzer and get an opin- ion letter from him regarding the source of funding and the City's ability to transfer the fund. Councilmember Kasper asked how much money has been expended on the basin study to date. Mr,. Alberts replied approximately $70,000. Councilmember Kasper inquired about costs to construct a pipeline from Yost Park to Puget Sound. Mr. Alberts replied between $800,000 to $900,000. Councilmember Kasper said he was opposed to bonding the projects. Mr. Snyder said it was easy to set up the utility and fund. However, when funds are removed from a source, he said the City must be sure that those funds are "clean" when they are transferred. He said the City's bond counsel has recommended that the City, if it establishes a utility charge, establish a separate water utility charge so that it is not tied in with the City's fund- ing obligations for existing water/sewer bonds. Councilmember Jaech expressed concern regarding identifying a funding source for the project because she said the public believes that drainage is already included in the rate structure for the secondary wastewater plant and she wanted to avoid "fouling up the construction of the treat- ment plant". Mr. Hahn said when the needs were projected for the treatment plant, including the 25% debt service coverage, Staff calculated that $5.1, million would be generated over the next 6 years for capital projects other than the treatment plant. Councilmember Jaech inquired how much money is collected for drainage and spent for drainage. Mr. Hahn said the debt service for sewer funds will not be utilized for sewer but for other projects. Ile said the debt service can only be applied to projects that sewer rate revenues pay for. Councilmember Jaech said the funds should be utilized to reduce sewer costs. 000KCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO INSTRUCT THE CITY ATTORNEY TO DRAFT AN ORDINANCE TO CREATE A SEPARATE DRAINAGE UTILITY AND SUBMIT IT TO THE COUNCIL FOR APPROV- AL, TOGETHER WITH A LEGAL OPINION FROM THE CITY'S BOND COUNSEL, HUGH SPITZER, FUNDED WITH $284,000 FROM FUND 412. Councilmember Hertrich said a consultant should not be selected until the scope of services was determined. He suggested that the issue be continued to a future date for further discussion. Mr. Snyder reminded the Council that the consultant selection process was not like a bid where scope of services and amount of money should be identified. He said only qualifications would be reviewed by starting the selection process and the scope of work would be determined at a later date. He said the City would not be obligating itself by starting the process. COUNCILMEMBER JAECH MOVED TO AMEND THE MOTION, SECONDED BY COUNCILMEMBER HERTRICH, TO WITHDRAW THE PORTION WITH RESPECT TO FUNDING. MOTION CARRIED.. A ROLL CALL VOTE WAS TAKEN ON THE MAIN MOTION AS AMENDED. MOTION CARRIED. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER DWYER, TO AUTHORIZE THE CONSULTANT SELEC- TION PROCESS TO BEGIN. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER JAECH, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER HERTRICH AND COUNCILMEMBER KASPER OPPOSED. EDMONDS CITY COUNCIL MINUTES Page 7 FEBRUARY 9, 1988 COUNCIL DELIBERATION ON PLANNING BOARD RECOMMENDATION TO AMEND EDMONDS COMMUNITY DEVELOPMENT i CODE IN REGARDGAS STATT�N 7 NF—OJNVE S O S GUT=b-E U—T—CURMU€U RUART-3 ��J IfE]LRING Planning Division Manager Mary Lou Block. reported that the City Council held a public hearing on January 5, 1988 on the Planning Board recommendation to amend the Edmonds Community Development Code (ECDC) with respect to gas stations and convenience stores. She noted that a copy of the Planning Board recommendation and the minutes from their meetings regarding that topic, as well as the minutes from the January 5, 1988 Council meeting, were included in the Council packets. Ms. Block said Staff has determined that two changes to the Planning Board recommendation should be made and are as follows: 1) delete the 1,000 square foot requirement from the convenience store definition; 2) substitute the term "Service Station" for "Gas Station" in the drive-in business definition. Councilmember Hertrich inquired if the language "hours of operation" could be included in Section 21.15.090. City Attorney Scott Snyder replied affirmatively. COUNCILMEMBER HERTRICH. MOVED, SECONDED BY COUNCILMEMBER DWYER, TO INCLUDE THE WORDS "HOURS OF OPERATION" IN SECTION 21.15.090. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE PLANNING BOARD'S RECOMMENDATION AND TO INCLUDE: 1) THE DELETION OF THE 1,000 SQUARE FOOT REQUIREMENT FROM THE CONVENIENCE STORE DEFINITION; 2) SUBSTITUTE THE TERM "SERVICE STATION" FOR "GAS STATION" IN THE DRIVE-IN BUSINESS DEFINITION. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. PRESENTATION OF ALTERNATIVE FOR PROVIDING EMPLOYEE INSURANCE BENEFITS 1414_1�ersonnel Manager Sharon Thatcher reported that the City Council requested that alternatives for long-term containment of employee medical costs be investigated and/or developed. A variety of options were explored by herself and through the services of R.L. Evans Company. The objective was to.secure/develop options which: 1) provide substantially the same level of benefits current- ly offered; 2) encourage prudent usage by employees; 3) permit the City a degree of control of costs through influence on utilization; and 4) limit health care cost increases to a constant percentage of total compensation. Contracting with Blue Cross for a Prudent Buyer Plan and di- rectly with Group health for the HMO option would meet the above -criteria. Ms. Thatcher said it is the recommendation of Staff to adopt the alternative for provision of employee health insurance with an effective plan date of April 1, 1988. R.L. Evans, Plaza 600 Building, 6th & Stewart, Seattle, reviewed Section 125 of the Internal Revenue Code which allows: 1) exemption from income tax of benefits received under an approved medical plan; 2) medical reimbursement; and 3) $5,000 per year benefit for child care. Mr. Evans then reviewed some of the components of the Cafeteria Plan and Flexible Spending Accounts. R.L. Evans said his firm will meet with employees, if the Council adopts the proposal, to explain the plan and provide cost containment information. Doug Evans reported that the proposed Blue Cross of Washington and Alaska medical plan is re- ferred to as a swing plan in that there are two levels of benefits, depending upon whether the participants choose to use preferred physicians or hospitals or not. He said Blue Cross has negotiated significant discounts with approximately 75% of the providers in Snohomish County compared to a State-wide average of approximately 45% of the providers participating in this program. The proposed plan encourages participants to use preferred providers by offering 100% coverage with no deductible. If participants wish to use non -preferred providers, they would be subject to an annual deductible and to coinsurance. Doug Evans said the plan benefits are the same for both employees and dependents under the pro- posed plan, which differs from the current separate. Doug Evans said the City of Edmonds would make monthly premium payments that would be equivalent to the amount currently contributed to the AWC plan. If claims plus retention (cost of process- ing claims) are less than the premiums paid during the year at the end of each year, the excess would be eligible for a refund to the City. Should the claims plus retention exceed the premi- ums, Blue Cross would reserve the right to call up to an additional 4% of claims, assuming the term of the contract was 9 months. If the contract was 12 months, they could call up to an addi- tional 7.8%. Mr. Evans noted that a key provision in the proposed contract relates to the reten- tion expense. The maximum retention expense is set at 8.69% of claims. Under the proposed con- tract, this would be reduced by savings that are realized from the use of preferred hospitals. Thus, the retention expense could be lowered significantly, depending upon the amount of claims. EDMONDS CITY COUNCIL MINUTES Page 8 FEBRUARY 9, 1988 Doug Evans said the fee to R.L. Evans Company would be 1.75% of the Blue Cross paid claims plus the normal commission agreement with Group Health Cooperative. By paying the fee directly to R.L. Evans Co., the City saves money over the standard built-in commissions into the retention expense. Doug Evans said dental and vision plans that are proposed through Blue Cross are comparable to the AWC plan, and Group Health Cooperative has offered the same program to the City. Doug Evans said AWC cannot provide the City with claims experience data. Without this data, the City cannot measure the effectiveness of cost containment measures or wellness programs Under the proposed plan, changes in plan benefits can be easily made and the results can be mea- sured. The City would retain the right to revert back to the AWC plan next year if it so de- sired. Councilmember Dwyer inquired who would pay the fee of 1.75%. Doug Evans replied the City. Councilmember Hertrich said he endorsed the benefit program as proposed. He noted, however, that the dental/vision plan would be more costly through Blue Cross than the plan offered by AWC. Doug Evans said the employee vision plan is paid for twice as offered by AWC because it is included in the medical plan as well as in a separate vision plan. He said the benefits of the dental plan. are the same as the plan offered by AWC noting, however, that Blue Cross does not penalize employees if they do not have a dental checkup every year. Councilmember Jaech inquired what the commission rate would be if it was paid by Blue Cross. R.L. Evans said the rate would be the same. Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCIL - MEMBER KASPER, TO CONTINUE.THE MEETING. MOTION CARRIED. Councilmember Jaech inquired how premium costs could be contained from one year to the next. Doug Evans said the City would receive monthly experience reports, as well as a synopsis at year's end, which could be reviewed to determine the effectiveness of the program. Councilmember Jaech inquired how the medical plan could be incorporated with union contracts. R.L. Evans said unions are very enthusiastic about the plan because of the benefits offered to employees. Because the Management Team did not unanimously support the proposal, COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO CONTINUE THE DISCUSSION TO MARCH 7, 1988 AND THAT THE COUNCIL BE PROVIDED WITH A COPY OF THE ADMINISTRATIVE SERVICES MEMORANDUM BEFORE THAT DATE. Councilmember Wilson requested that additional information with respect to the plan be provided to the Council. MOTION CARRIED. MAYOR Mayor Naughten noted that Rhonda March and Mayumi White were recommended to serve on the Selec- tion Committee to replace copiers. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT RHONDA MARCH AND MAYUMI WHITE SERVE ON THE SELECTION COMMITTEE TO REPLACE COPIERS. MOTION CARRIED. Mayor Naughten inquired what issues the Council wished to discuss at the February 16 Council meeting regarding the Continued Hearing on Appeal of ADB Decision Regarding 84 Unit apartment Building at 7227 - 7397 210th S.W. Councilmember Hertrich said he would like to know whether or not the Fire Department recommends that a fire sprinkle system be included. Councilmember Kasper inquired if additional information regarding the design was available. Council President Dwyer replied affirmatively. Councilmember Nordquist requested that the traffic studies be made available to the Council. City Attorney Scott Snyder said the traffic studies were available in the Council office, as well as colored renderings and site plans. Planning Division Manager Mary Lou Block noted that the information that was presented to the ADB was included in the Council packets. Councilmember Hertrich requested that an overview of the traffic studies be presented to the Council. Mayor Naughten noted that a representative from the Department of Transportation and representa- tives from the Washington State Ferry System will review the pedestrian study on February 17 at 2 p.m. in the Community Services Building, Councilmember Jaech requested that the Council be pro- vided that information before it is discussed with other jurisdictions. EDMONDS CITY COUNCIL MINUTES Page 9 FEBRUARY 9, 1988 COUNCIL COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO RESCHEDULE THE JUNE 14, 1988 COUNCIL MEETING TO JUNE 28 AND THE COMMITTEE MEETING SCHEDULED ON JUNE 28 TO JUNE 14 DUE TO THE ARTS FESTIVAL (WHICH WILL BE HELD IN THE COUNCIL MEETING ROOMS). MOTION CARRIED. Council President Dwyer suggested that any Councilmember who wished to participate in the COG West Corridor Study speak with him or Community Services Director Peter Hahn following the meet- ing. Council President Dwyer suggested that Councilmembers' recommendations regarding the retreat be submitted by the end of the week for discussion next week. As a follow-up to the January 6, 1988 special budget work session, Council President Dwyer made the following motions: COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE APPROVAL OF THE LANDSCAPE DESIGN SERVICES CONTRACT AS PROPOSED. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER NOROQUIST, TO AUTHORIZE THE CREATION OF SEPARATE BUILDING AND GROUNDS SUPERVISORY POSITIONS AS PROPOSED. COUNCILMEMBER HERTRICH MOVED TO AMEND THE MOTION, SECONDED BY COUNCILMEMBER KASPER, THAT THE BUILDING AND GROUNDS SUPERVISORY POSITIONS ENTER AT AN E-4 LEVEL. MOTION CARRIED. THE MAIN MOTION, AS AMENDED, CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE HIRING OF ONE PERSON FOR THE WATER MAINTENANCE POSITION AS PROPOSED. MOTION CARRIED_ COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO HIRE TWO SEWER MAINTENANCE PEOPLE AS PROPOSED. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE HIRING OF A MAINTENANCE PERSON IN THE STREET AND DRAINAGE DEPARTMENT AS PROPOSED. Councilmember Kasper said although he was in favor of the position, he was opposed to funding that position with street funds. Council President Dwyer recalled that a percentage of the salary could be apportioned to a separate drainage line item. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE HIRING OF A CONSTRUCTION ENGINEER AS PROPOSED. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE HIRING OF AN ADDITIONAL POLICE OFFICER AS PROPOSED. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE HIRING OF THREE ADDITIONAL FIRE FIGHTERS AS PROPOSED, TO INCLUDE THE TEMPORARY FIRE FIGHTER THAT WAS RETAINED ON JANUARY 1, 19.88. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE THE PURCHASE OF A COPIER IN THE ADMINISTRATIVE SERVICES BUILDING AS DISCUSSED WITH A CAP OF $15,000. MOTION CAR- RIED. * Council President Dwyer inquired about the Council's preference regarding the disposition of the fire boat. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO DISCONTINUE FUND- ING THE FIRE BOAT. Councilmember Kasper recommended that the fire boat be moored until informa- tion was presented to the Council regarding the participation of funding by entities of other kr" cities for their fire boat. He inquired if owners of boats that are moored at the Port support the concept that the Port contribute to funding the fire boat. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. Fire Chief Jack Weinz said none of the Ports of Seattle, Tacoma, or Everett contribute to funding of the fire boats. The fire boat will be moored until such time that it is sold. COUNCIL PRESIDENT DWYER CLARIFIED THAT THE INTENT OF THE MOTIONS HE MADE WITH RESPECT TO HIRING ADDITIONAL STAFF WAS TO FREE THE MONEY FROM THE COUNCIL CONTINGENCY FUND AND ALLOCATE IT TO THE NECESSARY FUNDS. * Councilmember Hertrich requested that the sign that was erected by the Cemetery Board to adver- tise lots be relocated because it violates Code requirements and causes a sight distance hazard. a� Parks & Recreation Division Manager Jim Barnes said the sign has been reviewed and approved by the Architectural Design Board. He noted that the sign that is presently erected is a prototype *See Council Minutes of February 16., 1988. - EDMONDS CITY COUNCIL MINUTES Page 10 FEBRUARY 9, 1988 and contains only the words "Edmonds Memorial Cemetery ' He said the location of the sign does not violate any Code requirements. He noted that the actual sign is completed and ready for installation next week. COUNCILMEMBER HERTRICH MOVED TO RELOCATE THE SIGN. ' MOTION FAILED FOR LACK OF A SECOND. `,4C COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO EXCUSE COUNCILMEMBER HALL-S �yar` ABSENCE. MOTION CARRIED. The meeting adjourned at 10:32 p.m. These minutes are subject to February 16, 1988. approval. Y­- J Y-e_� lev JACQUELINE G. PARRETT, City Clerk LARRY S. NAU;HTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 11 FEBRUARY 9, 1988 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM LIBRARY BUILDING 10:00 P.M. FEBRUARY 9, 1988 WORK MEETING - NO AUDIENCE PARTICIPATION FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF FEBRUARY 2, 1988. (C) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM JOHN B. FLEMING ($64.76) (D) AUTHORIZATION TO REPLACE THREE ONE -TON TRUCKS FOR WATER/SEWER DIVISION ($48,000)- (E) FINAL APPROVAL OF 4-LOT SUBDIVISION AT APPROXIMATELY 1116 2ND AVE. S., DEER PARK DIVISION #2 (P-1-87/SEAWOOD HOMES) (F) AUTHORIZATION TO REPAIR LEAKS ON EDMONDS LIBRARY ROOF ($4,704) (G) PROPOSED RESOLUTION 670 APPOINTING COUNCILMEMB.ER WILLIAM KASPER AS THE CITY OF EDMONDS REPRESENTATIVE TO COMMUNITY TRANSIT BOARD OF DIRECTORS. (H) PROPOSED ORDINANCE 2656 LIMITING NUMBER OF TERMS FOR BOARD AND COMMISSION MEMBERS 2. CWC-HDR TREATMENT PLANT MONTHLY REPORT 3. REVIEW TOURISM COMMITTEE'S EDMONDS VIDEO PROPOSAL 4. UPDATE ON MEADOWDALE PLAYFIELDS CONSTRUCTION AND BUDGET 5. DISCUSSION ON CODE REQUIREMENT FOR SCHEDULED MEETINGS WITH PLANNING BOARD 6. CONTINUED DISCUSSION ON BASIN STUDIES AND IMPROVEMENTS (FROM JANUARY 23) 7. COUNCIL DELIBERATION ON PLANNING BOARD RECOMMENDATION TO AMEND EDMONDS COMMUNITY DEVELOPMENT CODE IN REGARD TO GAS STATIONS AND CONVENIENCE STORES (CDC-6-87) (CONTINUED FROM JANUARY 5 HEARING) 8. PRESENTATION OF ALTERNATIVE FOR PROVIDING EMPLOYEE INSURANCE BENEFITS 9. CONSIDERATION OF REQUEST TO WAIVE SIGN VARIANCE APPLICATION FEE 10. MAYOR 11. COUNCIL (10 MINUTES) (30 MINUTES) (30 MINUTES) (15 MINUTES) (30 MINUTES) (30 MINUTES) (30 MINUTES) ( 5 MINUTES) THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE