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05/10/1988 City CouncilTHESE MINUTES SUBJECT TO MAY 17, 1988 APPROVAL EDMONDS CITY COUNCIL MINUTES May 10, 1988 (Work Meeting) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Steve Dwyer, Council President Laura Hall Roger Hertrich Jo -Anne Jaech Bill Kasper John Nordquist Jack Wilson Martha Dubick, Student Rep. CONSENT AGENDA STAFF Scott Snyder, City Attorney Peter Hahn, Com. Svs. Dir. Jim Barnes, Parks/Rec. Mgr. Art Housler, Admin. Serv. Dir. Bob Alberts, City Engineer Bobby Mills, Pub. Wks. Supt. Dan Prinz, Police Chief Jack Weinz, Fire Chief Sharon Thatcher, Personnel Mgr. Bob Bower, Treatment Plant Supvr. Jackie Parrett, City Clerk Karin Noyes, Recorder COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF MAY 3, 1988 (C) PROPOSED ORDINANCE 2671 RELATING TO PUBLIC AMUSEMENT�LI-CENSING a LG �-��yy�'"'`�" (D) AUTHORIZATION TO NEGOTIATE ENGINEERING AGREEMENT WITH URS FOR TALBOT BASIN STUDY da, �(E) AUTHORIZATION.TO ADVERTISE FOR BIDS FOR PURCHASE OF CATCH BASIN AND SEWER JET CLEANER ($150,000) Councilmember Nordquist said that Councilmember Hertrich discussed with him the possibility of holding off the discussion of a liquor license for a convenience store on Puget Drive. Apparent- ly, there is petition coming to the Council regarding this license. In fairness to those people, he felt the Council should hold this discussion for another week to allow the people to get their ¢, 1� petition in. Mayor Naughten pointed out the 20-day waiting period is up tomorrow. Councilmember Hertrich said the application has been in for a month, but no one knew about it. Councilmember Jaech said the Council could write to the state and tell them they are holding a hearing on this license next week and request them to hold off on their approval. Councilmember Nordquist said he would like to set this discussion as an agenda item later on the agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO PLACE THIS DISCUS- SION BEFORE ITEM 9 ON THIS EVENING'S AGENDA. Councilmember Hall indicated she did not feel the Council could discuss this license as a public hearing at this meeting. Councilmember Nordquist said he just wanted to discuss the issue, not hold a public hearing. A ROLL CALL VOTE WAS TAKEN. THERE WAS A TIE VOTE WITH COUNCILMEMBER HALL, COUNCILMEMBER KASPER, AND COUNCILMEMBER WILSON VOTING AGAINST THE MOTION AND COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH, AND COUNCILMEMBER NORDQUIST VOTING IN FAVOR OF THE MOTION. MAYOR NAUGHTEN VOTED NO AND THE MOTION .FAILED. Councilmember Jaech indicated'that in the past, the Council has always discussed the licenses when they come before them. She said they usually do this at the end of the meeting when the Mayor brings them to the Council for approval. She suggested they discuss this issue at that time. J City Attorney Scott Snyder requested that the executive session be moved up on the agenda to approximately 7:30. He said the attorney representing the MEBT Plan is being paid by the hour; therefore, the Council may want to rearrange the agenda to save the City some funds. PRESENTATION OF VALUE ENGINEERING FINDINGS FOR TREATMENT PLANT DESIGN Mike Doleac of CH2M Hill was in attendance to present the Council with CH2M Hill's findingss on the design of the wastewater treatment plant. Mr. Doleac summarized the report that was given to the Council in their packet. He said they looked at 37 different proposals. Eight of those proposals were accepted by the City for a total savings from Team 2 of $403,600. He reviewed the eight alternatives that were examined. He said most of them were very small in nature. These alternatives are listed on page 2 of the report provided to the Council. Mr. Doleac said Team 1 had a savings of $170,000. The Team 2 had a savings of $403,000. The cost to the City for these studies was $85,000. The return on their investment was 6.75:1. Councilmember Hall, after reviewing the report, asked what happened to the Council's discussion to decorate the large walls of concrete with broken faced block rather than slabs. She pointed out that the _Council initially suggested this. The Value Engineers are charging the City for this recommendation. Mr. Doleac said his company discussed possibilities as did the City. Some of the proposals may be the same. The presented these proposals to the design committee. They elected to use eight of these proposals to cut the cost of the project. Councilmember Hall inquired if the change in the materials used for the roof is a cost effective measure. Mr. Doleac replied that using the metal roof would keep with the aesthetic requirements of the plan. Bob Alberts, City Engineer, said he sat in on the review session in which the material for the roof was discussed. He said that although a composition roof is cheaper, he knew the City would not want to have a composition roof. Mr. Alberts said he rejected the proposal for a composition roof. Councilmember Kasper inquired if the building would be blocks or slabs. Mr. Doleac said the building would be slabs. Councilmember Hertrich asked about the maintenance of the covered clarifiers. Councilmember Hertrich said the report made mention of a partial cover. This was turned down because it would eliminate some of the public area. He asked if the maintenance costs would be increased if the clarifier were covered. Staff indicated that the maintenance cost of the cover itself would not be high, but maintenance costs would increase a great deal to maintain the park. Councilmember Hertrich asked if the clarifier would need any additional maintenance if it were covered. Staff indicated that most of the maintenance would involve the motor and gear box. Councilmember Hall inquired if the proposal for diverting wastewater or sludge to another juris- diction was accepted. Mr. Doleac indicated that this proposal was not accepted. He said that in looking at all of the possible cost saving alternatives, some were accepted and some were not. Councilmember Hall indicated she appreciated the efforts made to decrease the size of the build- ing. Mr. Doleac pointed out that by reducing the height of the building, the City will save money. He said they lowered the building height as much as possible while allowing space for the equipment. CDC-HDR MONTHLY TREATMENT PLANT REPORT Bud Benjes, Representative of CWC-HDR, indicated that the plans for the treatment plant have been sent to the Department of Ecology (DOE). He said the Corps of Engineers will also be inspecting the plans. Mr. Benjes said the Environmental Protection Agency (EPA) and DOE have received all of the docu- ments and CWC-HDR is awaiting their comments. They anticipate these comments around the first of June. Mr. Benjes indicated that the Architectural Design Board has given their approval for the land- scape plans. EDMONDS CITY COUNCIL MINUTES Page 2 May 10, 1988 Mr. Benjes said that in anticipation of notice of bids, he has send notification to contractors who might be interested in bidding for the project. He said the Citizen's Committee will be reviewing the proposed construction mitigations provided in the contract document. Mayor Naughten inquired whether DOE approval .would be granted in June. Mr. Benjes said if the documents are appropriate, DOE will provide comments on the plans and specifications and make a grant offer in June. He said construction is scheduled to start in October. They will advertise for bids in August. Mr. Benjes said they have to get EPA and DOE approval before the work be- gins. This approval of bids takes between six to eight weeks. Councilmember Kasper said that he only remembers the Council giving approval for the design of the plant. Mr. Alberts said the project has been divided into three stages: predesign, design, and construction management and start up. Mr. Alberts said the Council has not yet authorized the third phase. The Council has approved the agreement, but the discussion on the construction stage has not come before the Council yet. DISCUSSION OF ADMINISTERING THE CONSTRUCTION OF SECONDARY TREATMENT PLANT Peter Hahn, Community Services Director, referred the Council to the flow chart included in their packets. He pointed out that the City Engineer would have a major role in the project. Mr. Hahn �D,(S,i4it said Mr. Alberts, City Engineer, will discuss in detail what his role will be in managing the project as far as change orders, etc. Mr. Alberts reviewed an organization chart which was included in the Council's packets. Mr. Alberts pointed out that CDW-HDR will provide an on site inspector for the project. Mr. Alberts said the City will be responsible to administer the project and funds, operate the plant during construction, and be the recipient of any claim or law suit from the contractor and other parties. Mr. Alberts said that he, as the City's Engineer, will be the representative for the project and will be responsible for keeping the records and administering the contract. In addition, Mr. Alberts indicated it is considered good practice on this size of project for a City to have its own full-time representative to document, on the City's behalf, the activities of the contractor and engineer. This field representative can also assist in the coordination of activities, expedite field modifications and change orders, assist with progress payments, grant reimbursements and accept reimbursements by other agencies. Mr. Alberts. said it is not uncommon for the cost of the project to increase up to five percent due to field changes. Each of these field changes must be approved with a change order. Mr. Alberts indicated the staff suggests that they be gived authority to approve change orders of a certain magnitude, with a budget ceiling for the collective amount for all change orders. If the change order is in excess of the amount allowed for staff approval, the Mayor and Council may want staff to seek their approval. Mr. Alberts indicated that staff would like to have the Council's approval of the on -site project representative and give staff the authority to proceed with hiring this Project Manager as a full-time, temporary employee. Councilmember Hall inquired if this position was included in the budget for the plant. Mr. Al- berts indicated that it was built into the grant application. Councilmember Hall asked if there were stopgaps for change orders that would require them to come before the Council. Mr. Alberts said that all increases in the proposed cost will require a change order. The Mayor will have the ability to either approve or disapprove the request for a change order. He saic that all communication with the contractor will come through the project manager. The project manager will work with the City Engineer who will, in turn, work with the Mayor and Council. Mr. Alberts suggested the Council may want to continue the discussion of change orders to another date, but staff would like the Council to approve of the Project Manager as soon as possible, sc they can begin hiring the person. Councilmember Wilson requested some examples of when a change order might be needed. Mr. Albert! said they may find during construction that a valve doesn't work and should be replaced; or the3 may find something underground that they do not know about until they get into the construction. EDMONDS CITY COUNCIL MINUTES Page 3 May 10, 1988 Councilmember Wilson inquired how much of the City Engineer's time will be taken up by this project. Mr. Alberts said that about 15 to 20 percent of his time will be devoted to the project, perhaps more at the beginning. Councilmember Wilson inquired whether this 20 percent would have an impact on the Engineering Department. Mr. Alberts indicated that it would not have an impact if the additional person is hired. Mr. Albert's was asked about his comment on implementing a formal reporting program of change orders and if this would include a list of what change orders the City Engineer has approved and other items the Council has not seen before. Mr. Alberts said this type of list would be given to the Council. Mr. Alberts indicated that the project representative will be reporting to the Council about once month and informing them of any change orders that have been approved. Councilmember Hertrich asked how often staff expects to have change orders. Mr. Alberts said that he would anticipate a change order about once or twice a month. As they get further into the project, there may be more items of a smaller magnitude. Councilmember Hertrich suggested if the staff starts to receive numerous requests for change orders, they come before the Council and inform them of the situation. Councilmember Hall inquired why there was a $6,000 spread in the salary suggested for the project manager. Mr. Hahn indicated that the City usually offers a range in salary depending on experi- ence. Mr. Alberts indicated staff would like to hire the person as a temporary, full-time employee until six months after the project is complete. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE STAFF TO HIRE A TEMPO- RARY, FULL-TIME ON -SITE REPRESENTATIVE TO BE TERMINATED SIX MONTHS AFTER PROJECT COMPLETION. SALARY RANGE SHALL BE FROM $44,000 to $50,000, INCLUDING BENEFITS. Councilmember Nordquist said that staff is only seeking authorization to write a job descrip- tion. Mr. Alberts said he would like to go on and advertise the job, also. Councilmember Hertrich asked if there would be a problem if the position was terminated six months after project completion. He asked if the City would still be able to use that person if there is lawsuit against the City, etc. Mr. Alberts said that the City will probably know if there.is_a possibility of legal problems before the project is completed. Mr. Hahn said there could be a clause in the contract to require the person to come back if there is a need for his testimony. Councilmember Hall reminded the Council of previous discussions. She said the Council knew then that it would be necessary to hire an additional employee, but they did not deal with it at that time. She feels the position is needed and change orders will be kept to a minimum. Mr. Alberts indicated to the Council that this is the only additional position anticipated to be needed for the project. They may, down the road, determine that another clerk is necessary. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED, WITH COUNCIL PRESIDENT DWYER, COUNCILMEMBER HALL, COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH, AND COUNCILMEMBER NOROQUIST VOTING IN FAVOR OF THE MOTION AND COUNCILMEMBER KASPER AND COUNCILMEMBER WILSON VOTING AGAINST THE MOTION. The Council recessed into an executive session at 7:45 p.m. to obtain legal advice and reconvened at 8:20 p.m. CONTINUED REVIEW OF PROPOSED SALARY GRID (FROM MARCH 7, 1988) Council President Dwyer indicated that at the Council's Retreat, they discussed this item. He ,0. _0 said it was the Council's collective desire that they engage a private consultant to review those job classifications from item 0 to item V to make sure the higher classifications are accurate. Council President Dwyer said there were no particular problems addressed by the Council, but they wanted to have that review. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT THE COUNCIL HIRE A PRIVATE CONSULTANT TO REVIEW THE METHODOLOGY AND OTHER CONSIDERATIONS THAT WENT INTO THE CLASSIFICATION PROPOSALS WITH REGARD TO ITEMS 0 THROUGH V. Mayor Naughten said he requested Sharon Thatcher, Personnel Manager, to obtain a cost estimate for this study. He said this would cost the City approximately $4,000 or $5,000. EDMONDS CITY COUNCIL MINUTES Page 4 May 10, 1988 Councilmember Nordquist said that at the retreat the Council requested that the Council Assistant obtain information on available consultants. Council President Dwyer indicated that he has not received this report yet, but she is working on it. MOTION CARRIED. COUNCIL PRESIDENT DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT THE EXPENDITURE FOR THIS STUDY COME FROM THE COUNCIL'S CONTINGENCY FUND. MOTION CARRIED. COUNCIL'S DISCUSSION OF POLICY REGULATING SMOKING IN CITY BUILDINGS AND CITY -OWNED VEHICLES Council President Dwyer indicated he put this on the agenda after being approached by a couple of employees. He felt the Council should discuss this issue because there is some concern with employees having to work in buildings where other employees have been smoking. Council President Dwyer said that many government agencies have moved towards a smoke -free workplace. He suggested that the Council may wish to conduct a poll to determine how much of the work force would support a smoke -free environment. Council President Dwyer said his personal belief is that if employees smoke, it should be outside of the workplace during breaks. He said he would like the COUncil to decide how they want to ad- dress the issue. Councilmember Jaech said that her office is in a smoke -free building, also. She said the Coun- cil, however, does not have time to deal with all of the issues before them. She saw this as an issue that could be resolved by the administrative staff and felt the Council does not need to pass an ordinance. Councilmember Jaech suggested staff put together some policies in the person- nel manual regarding this issue. Councilmember Hertrich felt that since Boeing and Northwest Airlines could go smoke free, maybe the City should try a smoke -free environment for a year and see what the result is. Mayor Naughten indicated that the City has adopted the State policy about public areas and each director can designate smoke -free areas in his building. Council President Dwyer indicated that this creates a problem because there are different policies in each of the buildings. Mayor Naughten explained that there are designated areas where people can smoke. He said there would people who object to banning smoking from the building entirely. He did not think the Council should go that far. Mayor Naughten suggested they inform the employees that as of a certain date, there will be no smoking in the buildings and give the employees time to get used to the idea. Council President Dwyer said this discussion comes up because there are employees dissatisfied with the way the smoking policy is applied at the present time. He said his preference would be to move for a smoke -free environment. Mr. Hahn said he and Mr. Housler were discussing the concept of no smoking in City buildings. A policy from the Council would be a big help to the managers in enforcing the smoke -free environ- ment. Mr. Hahn and Mr. Housler suggested that if the Council chooses to support the concept of a smoke -free workplace, the City should provide a counseling program to help employees who wish to quit smoking. Council President Dwyer inquired if this counseling could be run through the Employee Assistance Program. Personnel Manager Sharon Thatcher indicated that there are a variety of no smoking programs the City could bring to the campus from organizations such as the Red Cross and Cancer Society. Police Chief Dan Prinz suggested this issue should be an administrative decision. He said he has chosen to make his building smoke free. He informed the Council of problems that could arise when officers, who are not allowed to smoke in their cars, begin to take smoking breaks. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE COUNCIL NOT OPPOSE ANY TREND OR MOVEMENT TOWARDS A SMOKE -FREE ENVIRONMENT WITHIN THE CITY OF EDMONDS AND ENCOURAGE THE CITY OF EDMONDS TO WORK TOWARDS THAT GOAL. MOTION CARRIED. AUTHORIZATION TO AWARD CONTRACT TO BRADSHAW CONSTRUCTION FOR FIRE DEPARTMENT BUILDING µ.� ,� S 29 .32 INCLUDING SALES TAX) " 0 Fire Chief Jack Weinz reminded the Council of their approval for staff to negotiate the bid for construction of a new building for the Fire Department at Five Corners. Chief Weinz said the original design was for a pole building with metal siding and roof. He said the best price staff EDMONDS CITY COUNCIL MINUTES Page 5 May 10, 1988 has been able to negotiate is for a conventional stick frame structure with cedar siding and a composition roof. He said the City received a cost quotation from Bradshaw General Contractors for $53,296.32, including sales tax, plus PUD changes. This proposal included a twenty-year roof system which staff feels is minimal, but for an additional $600 a more durable roof could be installed. Chief Weinz indicated staff recommends the council award a contract to construct the building at Five Corners to Bradshaw General Contractors and appropriate an additional $10,000 from Fund 325. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO AWARD THE CONTRACT TO BRADSHAW GENERAL CONTRACTORS FOR $53,296.32, PLUS AN ADDITIONAL $10,000 TO COME FROM FUND 325. Councilmember Nordquist indicated this project has not received ADB approval. He inquired if the budget would be increased if more money were needed to meet ADB approval. Mr. Alberts said the ADB has approved the building; however, they approved it as a metal building rather than cedar. Staff does not foresee any problems with getting ADB approval for the cedar siding. COUNCILMEMBER WILSON MODIFIED HIS MOTION TO READ, ..."$50,000, PLUS AN ADDITIONAL $10,000 TO COME FROM FUND 325." COUNCILMEMBER HALL, THE SECONDER OF THE MOTION CONSENTED TO THIS CHANGE. Councilmember-Kasper inquired whether a building permit has been obtained for this construction. Mr. Weinz indicated that it has not. He said the contractor will be responsible for this. Councilmember Kasper asked if sprinklers would be required in this building. Mr. Weinz indicated they would not be required. Mr. Weinz said that this type of building does not require a sprin- kler system. He said anyone else wishing to construct this type of building would not have to install a sprinkler system, either. AUTHORIZATION FOR EMERGENCY REPAIRS TO MEADOWDALE CLUBHOUSE CEILING ($12,000) �tteLtOIQ-� - City Engineer Bob Alberts explained that an unacceptable level of asbestos has been found in the ceiling of the Meadowdale Community Clubhouse. The facility has been closed until this problem is resolved. He said this removal will not affect the main roof of the building. Mr. Alberts indicated staff's recommendation that the Council authorize the Mayor to sign a nego- tiated contract for emergency repairs to Meadowdale Clubhouse in an amount not to exceed $12,000, and authorize the funding from the ending cash balance of fund 125. Jim Barnes, Parks and Recreation Manager, indicated this removal should take place immediately because the facility has been closed and the scheduled classes and meetings have either been shifted or cancelled. This creates a loss of revenue to the City. Councilmember Jaech asked why staff recommends a negotiated contract rather than a bid. Mr. Hahn said the negotiated contract is necessary because of the emergency nature. Councilmember Kasper inquired in what department Fund 125 is located. Mr. Hahn said Fund 125 comes from the Parks and Recreation budget. Councilmember Nordquist was concerned that whenever they work with asbestos it isan emergency issue and they end up jumping off the job roster. Mr. Hahn said the asbestos is dangerous and the City can either have it removed or close the facility and lose the revenue. Councilmember Nordquist indicated he would like staff to work off of the small job roster. Pub- lic Works Superintendent Bobby Mills said that none of the companies that remove asbestos are or the small job roster. Mr. Mills said a remodel of the clubhouse had been scheduled and when it began, the asbestos was found. Mr. Mills did not know how this building was missed when the Cit) did an inspection of buildings for asbestos. He said the new Facilities Supervisor will check each building to see if any other problems with asbestos remain, but this will not guarantee that there will be no problems in the future. Mr. Mills explained that when they submitted this item to be placed on the agenda, they did not know how much it would cost. Since that time, they have received bids and staff has a list of these bids. He said staff would award the contract to the lowest bidder after verifying their credentials. Councilmember Nordquist said he was not going to jump at emergency situations anymore. He saic it needs to come off the small work roster after this, and if the staff does not have the time tc do it right, he is not going to approve it. EDMONDS CITY COUNCIL MINUTE$ Page 6 May 10, 1988 Councilmember Jaech inquired if all the firms bidding the job were licensed by the State to re- move asbestos. Mr. Mills said they have to be licensed by the State and are required to obtain a permit fromthe State before beginning the work. Councilmember Hertrich said he would like to see the bids. Mr. Barnes said the bids range from $8,188 to $11,077. Mr. Barnes said he wrote the memorandum before the bids were received because the building has been closed and the City is losing revenue. He said they will select the lowest bidder, but if the lowest bidder indicates it will take 60 days to get to the project, the City will have to award the contract to another company. The project must be done expeditiously. Councilmember Hertrich inquired if the bids were firm. Mr. Mills indicated they were. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE COUNCIL AUTHORIZE THE MAYOR TO SIGN A NEGOTIATED CONTRACT FOR EMERGENCY REPAIRS TO MEADOWDALE CLUBHOUSE IN AN AMOUNT NOT TO EXCEED $12,000, AND AUTHORIZE THE FUNDING FROM THE ENDING CASH BALANCE OF FUND 125. MO- TION CARRIED, WITH COUNCILMEMBER NORDQUIST VOTING AGAINST THE MOTION. MAYOR Mayor Naughten continued the discussion of the Circle K liquor license application for a conve- nience store on Puget Drive. d Councilmember Hertrich said he has a problem with the application because it calls for a 24-hour store, which is not allowed in this zone. He said there is a citizens' petition that will come before the Council at a later date. He felt that since they were only notified of this license today, it is only fair that the citizens be allowed to present their petition before the license is granted. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE MAYOR WRITE TO THE STATE LIQUOR BOARD AND EXPLAIN THAT THEY HAVE RECEIVED THE APPLICATION AND ARE IN THE PROCESS OF DISCUSSION. THE LETTER WILL ASK THE LIQUOR BOARD TO DELAY THEIR APPROVAL FOR A SHORT TIME. THIS LETTER WILL BE SIGNED BY BOTH THE MAYOR AND COUNCIL PRESIDENT. MOTION CARRIED. Mayor Naughten advised the Council of National Public Works Observance Week. The Council had been invited for coffee and cake in the Public Works building on Wednesday, May 18, at 2:45 p.m. Mayor Naughten presented Mr. Hahn and Mr. Mills with a proclamation declaring the week of May 15 to May 21 as National. Public Works Week, and stating that the citizens of Edmonds and civic organ- izations appreciate what the Public Works Department does for this City. Mayor Naughten announced that on May 26 there is a Cities and Towns Meeting at the Frontier Vil- lage Shopping Center in Lake Stevens. The topic is the growth forecast of the region. If Councilmembers would like to make a reservations, they should have the Council Assistant to do so. COUNCIL Council President Dwyer inquired what the Council's pleasure is on the format for the minutes from the retreat. The Council concluded they would like a format similar to the minutes from the previus retreats, highlighting the main points. Council President Dwyer said that Councilmember Hall has requested that she be allowed to sub- scribe to the CITY AND STATE NEWSPAPER: He said Councilmember Hall has found this publication very informative. The Council agreed that they should allow Councilmember Hall to continue to receive this publication and that she be the designated reader. Councilmember Wilson felt the retreat was good and the potential is there if the Council follows through to accomplish some positive goals. Councilmember Kasper asked if they were taking down the restrooms at Brackett's Landing. Mr. Barnes indicated these restrooms are being remodeled and brought up to handicapped standards. Councilmember Nordquist called the Council's attention the listing of all past and present Councilmembers which the Council Assistant had compiled. He felt it will be very useful. EDMONDS CITY COUNCIL MINUTES Page 7 May 10, 1988 Councilmember Nordquist said he has done some research on the employee insurance program. He said he contacted different companies asking them about their insurance programs for municipali- ties. He found three companies right off that deal with municipal insurance groups. He indicat- ed he would be happy to work with staff when they address this issue. 6 Councilmember Jaech thanked the staff for the summary of cost estimates for the different communi- ty activities in which the City has been involved. She requested a detailed list of what goes �-� into the figures to give her an idea of how it is broken down in regard to staff time and sup- plies. Councilmember Jaech referred to a report provided the Council regarding funding for the flower program. She noticed that the budget for this year is lower than three years ago. The Council discussed the budget for the flower program and Mr. Mills pointed out what type of projects are being accomplished. He stated that the flower program has grown in the last few years, but methods have been changed, resulting in lower costs. Councilmember Jaech indicated she brought up this discussion to compliment the staff for reducing the cost of the flower program while increasing the number of flowers. Councilmember Jaech stated that ashe has not received anything in her packet regarding the recep- tion next Tuesday for all of the jurisdictions involved in the sewer treatment plant. She in- quired what the occasion was for this reception. Council President Dwyer indicated this is a get together to observe finalization of the agreement. Councilmember Hertrich said he received an inquiry from a citizen about the findings of fact on the Texaco sign. He inquired whether the Mayor has signed these findings yet. _ City Attorney Snyder said these were delivered to the City several weeks ago. Texaco has asked that this be held an additional week while they consulted counsel. Mr. Snyder indicated that the findings are the Council's, and if they would like to take action on them they should do so. He was asked about the procedure of adopting the findings, and he responded that, generally, the policy is that if the findings merely do something such as uphold the Hearing Examiner's deci- sion, they are not brought back to the Council. If the Council makes additional findings of its own or if there are any changes in the Hearing Examiner's decision, the findings are brought back on the Consent Agenda for the Council's review and adoption. Mr. Snyder said the Council is free to put them on any agenda they wish. City. Clerk Jackie Parrett added that the applicant's counsel has requested the opportunity to listen to the tapes of the various meetings. She said Mr. Starr, the applicant, had objections to the findings and requested that they not go before the Council for final approval this week. He had requested time for his counsel to review the tapes before the findings of fact go before the Council. She said she informed the -applicant's counsel today that if the findings did not go on the May 17 agenda, the next available date is June 7. Councilmember Hertrich inquired if the tapes would be allowed off premise. Ms. Parrett indicated she had consulted the City Attorney regarding the request, and copies of the tapes would be made and charged for, together with charg- es for the staff time to do so. Mr. Snyder informed the Council that they are under no obligation to hold the findings of fact up while the applicant reviews the tapes and recommended they be placed on the May 17, 1988 Consent Agenda. _ Councilmember Hertrich thanked the various participants in the retreat. He said he felt as though he was part of the team. As they worked together for a day and a half around the table, it appears they are a lot more casual and can get more done. Councilmember Hall thanked Council President Dwyer and the other Councilmembers for the retreat. She said it was a good session and she looks forward to the next retreat in the fall. Councilmember Hall said that Councilmember Nordquist and she attended a Health Board Meeting f� today. She said they continued to discuss the vacation of their present offices. They are look- ing into space needs and are trying to find an appropriate place to relocate. She added that they are also looking into the possibility of an AIDS program through DSHS. She is doing some research on this program. Councilmember Hall noted that May 17, 1988, will be the election on the Cultural Arts Center for which she has been -the Council representative for for six years. There was no further business to come before the Council, and the meeting adjourned at 9:20 p.m. These minutes are subject to M 17, 1988 ovafia i/ 1 rto WV\1 EDMONDS CITY COUNCIL MINUTES Page 8 May 10, 1988 JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGHTEN, Mayor AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. MAY 10, 1988 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF APRIL 19, 1988 (C) PROPOSED ORDINANCE 2671 RELATING TO PUBLIC AMUSEMENT LICENSING (D) AUTHORIZATION TO NEGOTIATE ENGINEERING AGREEMENT WITH URS FOR TALBOT BASIN STUDY (E) AUTHORIZATION TO ADVERTISE FOR BIDS FOR PURCHASE OF CATCH BASIN AND SEWER JET CLEANER ($150,000) 2. CWC-.HDR MONTHLY TREATMENT PLANT REPORT 3. PRESENTATION OF VALUE ENGINEERING FINDINGS FOR TREATMENT PLANT DESIGN 4. DISCUSSION OF ADMINISTERING THE CONSTRUCTION OF SECONDARY TREATMENT PLANT 5. CONTINUED REVIEW OF PROPOSED SALARY GRID (FROM MARCH 7, 1988) 6. COUNCIL DISCUSSION OF POLICY REGULATING SMOKING IN CITY BUILDINGS AND CITY -OWNED VEHICLES 7. AUTHORIZATION TO AWARD CONTRACT TO BRADSHAW CONSTRUCTION FOR FIRE DEPARTMENT BUILDING ($53,296.32 INCLUDING SALES TAX) 8. AUTHORIZATION FOR EMERGENCY REPAIRS TO MEADOWDALE CLUBHOUSE CEILING ($12,000) 9. MAYOR 10. COUNCIL 11. EXECUTIVE SESSION - LEGAL ADVICE THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE (10 MINUTES) (25 MINUTES) (20 MINUTES) (30 MINUTES) (20 MINUTES) ( 5 MINUTES) ( 5 MINUTES)