2011.01.25 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
JANUARY 25, 2011
6:30 p.m. - Executive session for the purpose of evaluating a complaint against a public officer and to
review with legal counsel potential litigation pursuant to the provisions of RCW 42.36.110 (f) and (i).
7:00 p.m. - Call to Order and Flag Salute
1. (5 Minutes) Approval of Agenda
2. (5 Minutes) Approval of Consent Agenda Items
A.Roll Call
B. AM-3700 Approval of City Council Meeting Minutes of January 18, 2011.
C. AM-3698 Approval of claim checks #123439 through #123520 dated January 20, 2011 for
$2,233,423.96. Approval of payroll direct deposit and checks #50169 through #50196 for
the period January 1, 2011 through January 15, 2011 for $637,166.11.
D. AM-3696 Community Services and Economic Development Department Quarterly Report –
January, 2011
E. AM-3680 Report on final construction cost for the 2009 Asphalt Overlay Project and Council
acceptance of project.
F. AM-3695 Authorization to award Edmonds Arts Commission recommended Tourism Promotion
contracts with local cultural organizations.
3. (5 Minutes)
AM-3701
Swearing-in ceremony for Police Sergeant Kenneth D. Ploeger.
4. (5 Minutes) Presentation of check by the Edmonds Police Foundation in honor of Chief David N.
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4. (5 Minutes)
AM-3685
Presentation of check by the Edmonds Police Foundation in honor of Chief David N.
Stern for Haines Wharf Park.
5. (60 Minutes)
AM-3697
Public Safety Reserve Fund budget amendment to pay off 1998 LTGO bonds.
(Public comment will be received).
6.Audience Comments (3 Minute Limit Per Person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings.
7. (15 Minutes) Council reports on outside committee/board meetings.
8. (5 Minutes) Mayor's Comments
9. (15 Minutes) Council Comments
ADJOURN
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AM-3700 Item #: 2. B.
City Council Meeting
Date: 01/25/2011
Time:
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Approval of City Council Meeting Minutes of January 18, 2011.
Recommendation from Mayor and Staff
It is recommended that the City Council review and approve the draft minutes.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
Attachments
01-18-11 Draft City Council Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Sandy Chase Started On: 01/20/2011 03:21 PM
Final Approval Date: 01/20/2011
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Edmonds City Council Draft Minutes
January 18, 2011
Page 1
EDMONDS CITY COUNCIL DRAFT MINUTES
January 18, 2011
At 6:00 p.m., Mayor Cooper announced that the City Council would meet in executive session regarding
labor negotiation strategy. He stated that the executive session was scheduled to last approximately one
hour and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was
anticipated to occur as a result of meeting in executive session. Elected officials present at the executive
session were: Mayor Cooper, and Councilmembers Bernheim, Plunkett, Fraley-Monillas, Buckshnis,
Peterson, Petso and Wilson. Others present were City Attorney Scott Snyder, Human Resources Director
Debi Humann, and City Clerk Sandy Chase. At 6:59 p.m., Ms. Chase announced to the public present in
the Council Chambers that an additional 15 minutes would be required in executive session. The
executive session concluded at 7:21 p.m.
The regular City Council meeting was called to order at 7:26 p.m. by Mayor Cooper in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Mike Cooper, Mayor
Strom Peterson, Council President
D. J. Wilson, Councilmember
Michael Plunkett, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember,
Steve Bernheim, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Peter Gibson, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Jim Lawless, Assistant Police Chief
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. APPROVAL OF AGENDA
At Councilmember Buckshnis’ request, “Reconsideration of the Vote Regarding Proposed Code
Amendment to Home Occupations ECDC 20.20” was added to the agenda as Item 8A. She also requested
another public hearing be held.
Councilmember Wilson explained the Council directed staff to prepare an ordinance and a public hearing
was held at the January 4 meeting. He asked if a public hearing was required when the final ordinance
was presented to the Council. City Attorney Scott Snyder explained this was a procedural process; when a
member of the prevailing side makes a motion to reconsider and the motion passes, it is scheduled on a
later agenda to allow a new public hearing to be noticed. Councilmember Wilson clarified it would be
reconsideration of Council direction to prepare an ordinance. Regardless of whether the reconsideration is
approved, a final ordinance will be presented to the Council. He suggested waiting until the ordinance
was presented in final form and scheduling a public hearing then to allow the public to respond to the
final ordinance. Mr. Snyder commented because of the time required to notice a public hearing, that
would add time to the process.
Councilmember Wilson questioned if the public hearing would be the Council’s direction to staff to
prepare an ordinance or the ordinance itself. Mayor Cooper clarified Councilmember Buckshnis’ request
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Edmonds City Council Draft Minutes
January 18, 2011
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was to add an agenda item to consider a reconsideration vote. This discussion would be appropriate
during that agenda item.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO
APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
Councilmember Petso requested Item H be removed from the Consent Agenda.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
A. ROLL CALL
B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 4, 2011.
C. APPROVAL OF CLAIM CHECKS #123172 THROUGH #123302 DATED JANUARY 6,
2011 FOR $468,011.40, AND #123303 THROUGH #123438 DATED JANUARY 13, 2011
FOR $390,291.57. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #50136
THROUGH #50168 FOR THE PERIOD DECEMBER 16, 2010 THROUGH DECEMBER
31, 2010 FOR $675,925.03.
D. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT OF SPONSORSHIP
BETWEEN THE CITY OF EDMONDS AND THE EDMONDS CHAMBER OF
COMMERCE FOUNDATION.
E. INTERLOCAL AGREEMENT WITH THE CITY OF LYNNWOOD TO FUND THE
RECYCLING COORDINATOR FOR 2011 AND 2012.
F. AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE LAKE
BALLINGER/MCALEER CREEK WATERSHED FORUM.
G. AUTHORIZATION FOR THE MAYOR TO SIGN THE PROFESSIONAL SERVICES
AGREEMENT WITH MURRAY, SMITH & ASSOCIATES FOR ENGINEERING
SERVICES ON THE 2011 WATERLINE PROJECT.
ITEM H: AMENDMENT TO HEARING EXAMINER CONTRACT.
Councilmember Petso referred to an email the Council received today detailing concerns regarding the
Hearing Examiner contract. She asked City Attorney Scott Snyder to address those concerns.
Mr. Snyder responded the email addressed two concerns; first, why the extension is being done via an
addendum/revision to the contract rather than a new contract, and references the City of Carnation’s
decision to adopt a new agreement. The City was interested in extending the Hearing Examiner agreement
for 2-4 weeks until a new Hearing Examiner is appointed. There were two ways to address the issue, 1) a
new contract, or 2) amend the provision that prohibits it from being assigned to allow it to be assigned
from the three-member Hearing Examiner group to one of its members. In an effort to keep it simple he
chose the latter. With regard to the second question in the email, whether all members of the Professional
Limited Liability Corporation (PLLC) needed to sign, he explained the signature of any member of the
PLLC can bind the organization.
Councilmember Petso asked for clarification that by approving the amendment to the Hearing Examiner
contract, the Council successfully authorized the Hearing Examiner to hold hearings and make decisions.
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January 18, 2011
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Mr. Snyder answered yes. He advised a change was made to the contract to address the citizen’s comment
at the January 4 Council meeting.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO
APPROVE ITEM H. MOTION CARRIED UNANIMOUSLY.
3. PUBLIC HEARING ON THE CONSIDERATION OF ADOPTION OF A ZONING
MORATORIUM ON THE ESTABLISHMENT OF MEDICAL MARIJUANA DISPENSARIES
AND DECLARING THEM TO BE AN ILLEGAL USE UNDER STATE LAW AND THE CITY'S
ZONING CODE.
City Attorney Scott Snyder explained when Initiative 692 was passed in 1998, now codified as Chapter
69.51A RCW, a structure was established that permitted, with an appropriate doctor’s prescription, a
qualifying patient to grow marijuana for personal use or have it provided by a “qualified provider.” The
sale, cultivation, and possession of marijuana remains illegal under state and federal law but an
affirmative defense is established for qualified patients. A qualified provider can only provide medical
marijuana to one qualified patient. Leaving the social issue aside, he reiterated the sale and possession of
marijuana except in very limited circumstances remains illegal.
Washington State Department of Health and a number of other organizations have stated the opinion that
medical marijuana dispensaries are illegal uses. Beginning several months ago, staff began advising
administration and the Council regarding what was occurring in other communities. Tacoma and Port
Angeles have permitted dispensaries to remain in operation; King County has taken the position that they
do not have the resources to address it which is similar to Seattle’s approach. Redmond and Kent have
taken a very proactive approach to establish rules. The purpose of tonight’s discussion is to obtain
Council direction to staff and those who want to establish businesses or cooperative growing operations
via an interim zoning ordinance. No dispensaries are currently licensed by the City of Edmonds. One is in
operation without a license and another has applied for a license.
Mr. Snyder explained the purpose of an interim zoning ordinance is to establish for six months a
provision that declares medical marijuana dispensaries as an illegal use within the City. He advised the
State Legislature is reviewing at least two bills; one an industry sponsored bill based on California’s
provisions that regulate grow operations and dispensaries via their Agricultural Department and
Department of Health. California’s provisions provides that reasonable zoning regulations remain in
effect. Regardless of any State Legislature action with regard to determining whether dispensaries are
legal/illegal uses, Edmonds will need to address at a local level how dispensaries are categorized, where
they should be located, and what rules are established. He summarized at the present time dispensaries are
illegal uses and the sale of marijuana remains illegal under state and federal law.
Police Chief Al Compaan advised at the end of the presentation, he would provide staff’s
recommendation which includes the City Attorney, Police Department, and City Clerk’s Office. He
requested Assistant Police Chief Jim Lawless share secondary impacts that law enforcement has seen in
the Puget Sound area and other areas with the proliferation of medical marijuana dispensaries. He noted
many jurisdictions are grappling with how to address the needs of legitimate patients which places
government and law enforcement in an untenable position. From his standpoint patients are also placed in
an untenable position due to the balance between law enforcement and providing a legitimate way for
patients in need to procure medical marijuana.
Assistant Chief Lawless explained typing “medical marijuana dispensary robbery” into any internet
search engine produced numerous hits. He pointed out there are legitimate public safety concerns related
to dispensaries. The law does not provide for dispensaries and it is still unlawful under both state and
federal law to sell marijuana. He referred to a white paper in the Council packet from the California
Chiefs Association that contains vivid examples of issues faced in California. He cited several examples:
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• 2008 – robbers kill a security guard at a Los Angeles medical marijuana dispensary.
• May 2009 – four subjects commit a home invasion robbery in the Seattle neighborhood of
Wallingford where the resident is operating a dispensary out of his residence. Police discover
over 100 plants in the residence. The law allows 15 plants or 24 ounces.
• September 12, 2010 –Colorado Springs, Colorado, burglars break through the wall of an adjacent
business to access a dispensary. Police arrest one subject and believe he and the two that got away
were also responsible for the attempted burglary of a second dispensary earlier that evening.
• Second half 2009 – Denver Police Department investigated 25 robberies and burglaries targeting
medical marijuana dispensaries.
• December 16, 2010 – two people shot in Los Angeles during a robbery of a medical marijuana
dispensary.
• March 2010 – New York Times article chronicling the robbery in Seattle of Steve Sarich a local
medical marijuana proponent and head of CannaCare by five subjects, one of whom Mr. Sarich
shot. Also covered in the article is the beating death of an Orting man while subjects tried to steal
his medical marijuana plants. Both incidents occurred within one day of each other.
• December 10, 2010 – Fremont dispensary robbed and a worker beaten by two subjects. Despite
security glass and five security cameras and a panic button, the robbers made off with 10-12
pounds of marijuana. The law allows 24 ounces.
• January 14, 2011 – medical marijuana dispensary raided by the South Snohomish County
Regional Drug Taskforce in unincorporated Lynnwood. They seized 15 pounds of marijuana and
$25,000 cash. Medical marijuana dispensaries are not allowed to charge for marijuana; many
solicit donations.
Assistant Chief Lawless reported there are numerous surveillance videos on YouTube documenting
violent robberies of medical marijuana dispensaries. He noted the above examples do not include
robberies/burglaries of people who are growing their own medical marijuana. He noted there are
secondary and unintended consequences of the citizen initiative. The Police Department’s position is not
the social aspect but public safety and impacts to the community.
Councilmember Fraley-Monillas asked what the Police Department would do to protect themselves if
medical marijuana dispensaries became legal. Assistant Chief Lawless answered it would be on a case-
by-case basis. If medical marijuana dispensaries become legal and they are operating within the confines
of the law, nothing would be done. The problem is determining whether the dispensary is operating
within the confines of the law, charging for marijuana, etc.
Councilmember Fraley-Monillas asked how the Police Department could be kept safe. Assistant Chief
Lawless responded if no one had ill intensions, problems would be limited. He acknowledged adopting
the ordinance would not keep the community safe but it may help. In California and Oregon medical
marijuana dispensaries have drawn a criminal element. The legislature will attempt to address issues this
session. The sale and possession of marijuana is illegal under state and federal law and the Police
Department is sworn to uphold state, local and federal law. Ultimately it will need to be addressed at the
state and federal level.
Councilmember Buckshnis thanked staff for their research. She relayed the experience of her nephew
attending San Diego State, his entire dorm floor was robbed because one person was growing two plants.
She agreed it invited problems and increased crime.
Councilmember Wilson asked how the City Clerk’s Office responded to someone applying for a license
for a gambling facility. Mr. Snyder advised uses that are illegal under state and federal law are not entitled
to receive a business license. City Clerk Sandy Chase summarized they would not be issued a business
license. Councilmember Wilson noted a medical marijuana dispensary was illegal under state and federal
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law and he assumed someone applying for a business license for that type of business would not be
granted a business license. Ms. Chase answered that was part of tonight’s discussion and the action
requested. She agreed a medical marijuana dispensary was not a legal use and could not be granted a
business license. There is a pending business license application awaiting Council action tonight.
Councilmember Wilson commented whether or not the Council passed a moratorium, a medical
marijuana dispensary would not be allowed as a legal use in Edmonds and could not be granted a business
license. Mr. Snyder agreed. Councilmember Wilson summarized passing a moratorium did not change the
legality of the use, passing the moratorium would allow time for the Legislature to act so that staff is not
placed in an indefensible position, making a judgment regarding the City’s social policy. Mr. Snyder
agreed that was one of the aspects. One of the reasons this was identified as a zoning ordinance was if the
Council chose to take no action, a medical marijuana dispensary can locate in any zone where a drugstore
is allowed. Even if the Legislature acts on the industry bill, there is still a role for zoning. Having that
discussion before businesses go to the time and expense to locate in areas that it may later be determined
are not appropriate avoids any discussion regarding grandfathering.
With regard to Councilmember Fraley-Monillas’ question, Police Chief Compaan explained until and
unless the Legislature provides some structure, there will not be any consistency statewide in how the
issue is approached. Until the Legislature provides some structure, the Police Department as well as
legitimate patients will be in an untenable position.
Police Chief Compaan relayed staff’s recommendation, that the Council impose a moratorium. In the
interim he was hopeful the Legislature would provide guidance. He anticipated several bills with different
approaches would be introduced during this legislative session. He was hopeful before the session
concluded a bill would come out of committee to the floor that would be a win-win for all the interested
parties. From his standpoint, the party without a legitimate interest is the underground element that
unfortunately has become apparent in a variety of jurisdictions including in the Puget Sound area.
Legitimate patients, law enforcement and the community do not want that. Support for the
recommendation includes the Washington State Department of Health’s statement that medical marijuana
dispensaries are illegal, Initiative 692 does not authorize dispensaries, and the sale, possession, cultivation
and use of marijuana is still legal under state and federal law with the exception in Washington and few
other states for those certified by qualified medical providers who need medical marijuana to treat a
medical condition. The moratorium will provide an opportunity for further review by Edmonds as well as
the Legislature. Guidance by the Legislature would allow for uniformity between jurisdictions in the
approach to medical marijuana dispensaries. He summarized the people lost in the shuffle were those with
physicians who feel medical marijuana is an appropriate course of treatment.
Mr. Snyder emphasized nothing in staff’s recommended approach would target or change the right of
qualified patients and qualified providers to dispense medical marijuana. Although the Department of
Health has stated medical marijuana dispensaries are an illegal use, the Department of Revenue is
interested in collecting sales tax from dispensaries.
Councilmember Wilson recalled one existing medical marijuana dispensary in the City was found as a
result of fire inspection. Fire Marshal John Westfall explained the Fire Department inspects all new
businesses and advises them to obtain a license if they have not already done so. The inspector discovered
violations in the business such as wiring issues and no business license. The Fire Department has not yet
done a follow-up inspection. Councilmember Wilson recalled there were 8-12 plugs in one outlet, a clear
fire hazard for the other 6-7 businesses in the building. Fire Marshal Westfall agreed there were wiring
issues, noting that type of business requires heat and electricity.
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Councilmember Wilson recalled during the last legislative session the Council voted 5-2 to support a bill
regarding medical marijuana. Councilmember Bernheim clarified the resolution the Council adopted was
to support reducing the penalty from a misdemeanor to an infraction.
Councilmember Bernheim inquired whether the moratorium would affect the rights of a legitimate
dispensary. Mr. Snyder clarified there are two affirmative defenses provided, 1) a qualified provider (who
provides to only one person) and 2) a qualified patient (a patient with a prescription). The initiative
assumed a patient would grow their own marijuana or have it provided to them by one person who can
only provide to one patient.
Mayor Cooper opened the public participation portion of the public hearing.
Dave Page, Edmonds, stated his belief that over 50% of the people growing marijuana were growing it
to resell and/or smoke. Two years ago he was diagnosed with rheumatoid arthritis. During the time he
was being evaluated, none of the medications the doctors provided offered relief. Someone suggested he
try marijuana. In desperation he did and it worked. He believed marijuana was so prevalent that anyone
under 70 who wanted marijuana only needed to tell a few friends. He summarized there were some people
who really needed marijuana for medical reasons; he is now on a prescription medication. He would not
be concerned if there were 2-3 legitimate medical marijuana dispensaries in Edmonds.
Michael Osborn, Seattle Hemp Fest member, emphasized all the legislation was very confusing. The
definition of dispensary was to dispense; as a designated provider, he is dispensing. He suggested the
Council consider specific language and consult people who are involved – the patients, providers, and
dispensaries – to find out how to work together to make it safe for everyone. With regard to the example
Assistant Chief Lawless provided regarding a security guard killed outside a medical marijuana
dispensary, he pointed out a security guard was trampled on Black Friday by patrons going to a sale. He
objected to the way medical marijuana dispensaries are villainized; when a security guard is killed at a
medical marijuana dispensary, it is blamed on medical marijuana, not the person who did the robbery.
Al Rutledge, Edmonds, commented medical marijuana was a medical problem. He suggested addressing
medical marijuana dispensaries the same as adult entertainment businesses, zoning one area of the city
where they would be allowed.
Dawn Darington, Founder and CEO, Hemp Cloud University and Hemp Lab Wellness Center, and
a medical marijuana patient, pointed out the first law passed in the United States in 1619 regarding
medical marijuana required all landowners to grow hemp. Hemp cannabis is an incredible product that
provides food, clothing, shelter, caulking for ships, and medicine. Until 1941, an ounce of marijuana
could be purchased at a pharmacy. The current laws regarding marijuana are the result of politics, greed,
racism and ambition. Washington State law is the most generous and most vague of all the medical
marijuana laws. The law does not protect patients or providers. Until now, her group has not sold medical
marijuana; they do low cost physician evaluations and teach classes on how to grow your own marijuana,
the preferred method to ensure quality organic medicine. She pointed out in Washington State medical
marijuana is not prescribed, it is a recommendation and a defense in court. She tells her students that the
further they go from the center of Seattle, the more danger they are in because law enforcement is not
educated on the issue. She offered to talk to any group about medical marijuana. She referred to a letter
she received from the Department of Revenue stating she was required to charge sales tax on the sale of
marijuana. DOR knows medical marijuana is being sold and donations do not actually work. When
Washington became a medical marijuana state in 1998, there was no one to provide the marijuana except
criminals. She concluded pharmacies are not outlawed because pharmacists have been shot during a
robbery; there needs to be better security and the Police Department, City Council, patients and the
community need to work together.
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Hearing no further comment, Mayor Cooper closed the public participation portion of the public hearing.
In response to speakers’ comments, Mr. Snyder explained the moratorium attempted to provide direction
by identifying an illegal dispensary as one that has more than one month supply for one patient and any
sale of marijuana. The purpose of a zoning moratorium is to set the rule; to hold things in place while
rules are established. The hope is the Legislature will provide some direction. He concluded the Police
Department, the City Council, administration and he supported the laws of the State of Washington and
the United States.
Councilmember Wilson reiterated a medical marijuana dispensary would be an illegal use whether or not
the Council passed the zoning moratorium. The purpose is to develop better regulations. If the
moratorium passes, he encouraged the audience to continue to be engaged particularly if the Legislature
does not provide direction.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
ADOPT ORDINANCE NO. 3833 A ZONING MORATORIUM ON THE ESTABLISHMENT OF
MEDICAL MARIJUANA DISPENSARIES AND DECLARING THEM TO BE AN ILLEGAL USE
UNDER STATE LAW AND THE CITY’S ZONING CODE.
Councilmember Buckshnis commented before her father passed away eleven years ago, he obtained his
medical marijuana from Costco. She urged caution regarding how medical marijuana was dispensed.
Councilmember Bernheim did not find it necessary to pass a moratorium as the applications for a
business license would be denied regardless of whether the moratorium was adopted. His mother was also
a medical marijuana user during her illness. He will not support the motion as his preference is to have the
business licenses denied and allow the Legislature to provide direction.
Council President Peterson said he would support the motion. It is apparent in staff’s presentation and the
public who spoke that there is a lack of legitimacy. The opportunity to take advantage of those in need is
compounded when there is no structure in place. He will continue working on the issue with the
Legislature due to the importance of medical marijuana. If the Legislature does not provide any direction,
he suggested revisiting the issue when the moratorium expires. If the Legislature does take action, the
moratorium can be revisited sooner than six months.
Councilmember Fraley-Monillas explained as a cancer patient, her doctor gave her the choice and
allowed her to make the decision based on her need now or in the future. In order for the City to do this
correctly; the Legislature needs to provide clear direction. At this time she did not support allowing
medical marijuana dispensaries because they could not obtain a business license. Her physician said he
knew where to obtain medical marijuana. Edmonds does not have the authority to allow medical
marijuana dispensaries. She planned to contact her legislative representatives and urged the Council and
the public to encourage their representatives to urge the Legislature to provide clear direction.
MOTION CARRIED (6-1), COUNCILMEMBER BERNHEIM VOTING NO.
Mayor Cooper thanked the Council for their professional consideration of this item, recognizing it as an
issue that many members of the Council and the community are passionate about.
Mr. Snyder advised a zoning moratorium expires six months after the date of passage. He was hopeful
discussion of zoning would continue at the Planning Board level.
4. CONSIDERATION OF AN ORDINANCE AMENDING THE PROVISIONS OF CHAPTER 4.72
ECC TO ESTABLISH AN APPEAL PROCEDURE FOR THE DENIAL OF A BUSINESS
LICENSE AND CLARIFYING CERTAIN TERMS AND PROCEDURES
City Attorney Scott Snyder explained the City’s business license provisions include an appeal procedure
for a revoked or suspended license but there is no procedure to appeal the denial of a business license
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application. A denied applicant always has the right to go to Superior Court but it has been the Council’s
desire to have appeals heard at the local level and the ability for an administrative remedy at an early
stage is preferable. He suggested the Council adopt revisions to the ECC to provide an appeal process. He
also suggested minor changes such as defining “day” as “business day.” He requested the Council provide
direction regarding whether to use the Hearing Examiner or the City Council as the appeal route. The
current ordinance regarding suspension of a business license states the Council both suspends the license
as well as hears appeals. He suggested the Council not do both, suggesting since the Mayor and City
Clerk are responsible for issuing business licenses, they make the initial determination and the appeal be
determined by the Council.
Councilmember Bernheim inquired about the grounds for denial of a license. Mr. Snyder responded
reasons could be an illegal use, violation of a zoning or building code provision, etc.
Councilmember Plunkett pointed out rather than providing two ordinances, one with the Hearing
Examiner as the appeal body and another with the Council as the appeal body, the ordinance provided has
both and the motion will need to specify whether the appeal body is the Council or Hearing Examiner.
Councilmember Bernheim inquired whether “day” was already defined in the code. Mr. Snyder answered
not in that chapter. Day was defined differently in different chapters and although it is addressed in the
ECDC, this is the ECC.
Councilmember Bernheim pointed out the ordinance contains a 30 day appeal period and asked whether
that should be reduced. Mr. Snyder advised the appeal period was reduced to 20 days. Councilmember
Bernheim noted Section 4.72.055, denial of a license hearing, still stated 30 days. Mr. Snyder advised that
was the current provision, it could be shortened.
Councilmember Plunkett asked the cost to file an appeal to the Hearing Examiner. Mr. Snyder explained
because this would be a constitutionally required hearing, a fee was not proposed. The cost is part of the
City’s cost of doing business.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO ADOPT ORDINANCE NO. 3834, AMENDING THE PROVISIONS OF CHAPTER 4.72 ECC
TO ESTABLISH AN APPEAL PROCEDURE FOR THE DENIAL OF A BUSINESS LICENSE
AND CLARIFYING CERTAIN TERMS AND PROCEDURES, WITH THE APPEAL PATH TO
THE CITY COUNCIL.
Council President Peterson expressed concern with appeals to the City Council because it is a technical
appeal process and the possibility that the Council, as a legislative body, could be influenced. He
preferred to have the Hearing Examiner hear appeals, particularly since there would be no cost to the
appellant.
Councilmember Plunkett commented the Council was not unduly influenced when sitting as a quasi
judicial body and he did not believe the Council would be influenced in an appeal of a business license.
Councilmembers are obligated to disclose any interest that may influence their decision.
COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER WILSON, TO
AMEND THE MOTION TO CHANGE THE APPEAL PATH FROM CITY COUNCIL TO THE
HEARING EXAMINER.
Councilmember Bernheim agreed with Council President Peterson that it was appropriate to have appeals
to the Hearing Examiner.
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Councilmember Wilson agreed, citing a women’s health clinic that provides abortion services as an
example, anticipating politics may influence the decision.
UPON ROLL CALL, THE VOTE ON THE AMENDMENT CARRIED (4-3), COUNCIL
PRESIDENT PETERSON AND COUNCILMEMBERS BERNHEIM, BUCKSHNIS AND WILSON
VOTING YES; AND COUNCILMEMBERS PETSO, FRALEY-MONILLAS, AND PLUNKETT
VOTING NO.
THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
5. AUDIENCE COMMENTS
Al Rutledge, Edmonds, referred to the Governor’s proposal to form a ferry district, advising people are
beginning to change their mind on the Edmonds terminal project. He referred to a June 3, 2010 Hearing
Examiner meeting regarding a noise variance for the Edmonds ferry terminal pavement replacement,
explaining that project also included resurfacing of the transfer span and retained fill areas, repairing
storm drain sinkholes and other work at the Edmonds terminal. A budget cut in the transportation budget
by the Governor in May 2010 impacted that project. He suggested that if a ferry district were formed,
Edmonds residents be appointed to the governing board. He was opposed to any additional taxes.
Dave Page, Edmonds, pointed out most City staff took nine mandated furlough days last year. He
recalled the original levy committee was concerned with funding for the remainder of the year and Yost
Pool was in danger of closing until it was funded via private fundraising efforts. He expressed concern
with the Council’s decision to buy parks with the $1.3 million the City received from the sale of fire
equipment. He was also concerned with the Council’s decision to pay off City Hall bonds that had a 4%
interest rate. He summarized the Council’s decision to spend $1.3 million on parks would likely deter
citizens from approving a levy.
Roger Hertrich, Edmonds, disagreed with Mr. Page, commenting there were very low interest rates for
investing the $1.3 million. Paying off the City Hall bonds would free up approximately $750,000 in
unencumbered REET funds. If the City was able to obtain a grant for the purchase of a park, the value of
the funds increased by 50%. He recalled the City’s attempt to purchase property in the mid-waterfront
area was unsuccessful because REET funds were encumbered by bond payments. Had those funds been
available, the City could have spent $1 million and obtained $500,000 in grants. He referred to a report to
the Finance Committee that indicate because departments had lowered costs there was $500,000 more
than budgeted.
6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
OPPOSING THE CREATION OF A REGIONAL WASHINGTON STATE FERRIES DISTRICT
THAT WOULD RESULT IN PARTIALLY SHIFTING THE STATE RESPONSIBILITY TO
OPERATE AND MAINTAIN A STATEWIDE TRANSPORTATION INFRASTRUCTURE TO
LOCAL COMMUNITIES.
Community Services/Economic Development Director Stephen Clifton explained the Council packet
contains a resolution opposing the Governor’s proposal to create a regional Washington State Ferries
District. The resolution cites several reasons why the Mayor and staff oppose the proposal including that
the marine highway system is considered a highway of statewide significance and the proposed action
would tax those who live near the highway system and not tax those living further away. Gas taxes are
already used to fund in part the WSF system. The proposal to create a regional Ferries District would
create another tax to fund a major highway system, thereby double taxing those who live near the ferry
terminal. The proposal would also jeopardize the State’s substantial investment in ferry facilities and
operations by creating a regional Ferries District whose funding recommendations are subject to voter
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approval, thus increasing uncertainty regarding availability of funding for necessary capital, operational
and maintenance needs.
Mr. Clifton advised Mayor Cooper, Public Works Director Phil Williams and he participated in a
conference call with the WSF Executive Director and numerous representatives from King, Snohomish
and Pierce Counties; everyone was unanimously opposed to the Governor’s proposal.
Councilmember Wilson echoed the rationale cited by Mr. Clifton.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN RESOLUTION NO. 1244 ON BEHALF
OF THE CITY OF EDMONDS OPPOSING THE CREATION OF A REGIONAL WASHINGTON
STATE FERRIES DISTRICT.
Councilmember Bernheim commented this was a political maneuver; when Governor Gregoire floated
this balloon she knew no one would support it. The purpose was to demonstrate to the anti tax group that
some type of solution needs to be developed, it is not enough just to say you do not want to pay for it. He
felt the resolution played into the politicization without offering a real solution.
Mayor Cooper asked Councilmember Bernheim if he would support amending the resolution to
recommend a 3 cent increase in the gas tax to fund a Ferries District. Councilmember Bernheim answered
he would definitely support that. He supported increasing the gas tax to fund public transportation and to
limit the consumption of gas.
Councilmember Wilson commented although some may think the Governor floated this balloon to the
anti-tax community, he believed it was a legitimate policy proposal by Governor Gregoire and was a way
for the State legislature and government to remove itself from funding liabilities. The ferry system is the
State’s responsibility and they are looking for loopholes. He supported the City loudly opposing the
creation of a Ferries District.
Council President Peterson agreed with Councilmember Wilson, finding this an example of trickle down
economics. He thanked staff and the Mayor for developing the resolution.
Councilmember Wilson echoed Council President Peterson’s commendation of staff and the Mayor for
following this issue.
THE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
Mayor Cooper noted the Governor mentioned the creation of a Ferries District in her State of the State
message and asked the Legislature to approve it. He committed to working with Representative Liias and
speaking out in favor of a dedicated revenue source for roads, transit and ferries, if/when the Legislature
puts a revenue package before the voters.
7. COMMUNITY SOLAR AGREEMENTS
Public Works Director Phil Williams recalled when the community solar project was proposed to the
Council late last year, the Council directed staff to work with the sponsors to negotiate agreements to
implement the project and bring them to the Council for consideration. The City needs a lease agreement
for the roof of the Frances Anderson Center (FAC) to execute the project as well as a power purchase
agreement. He introduced Mark Mayes, Carlo Voli, and Chris Herman, Sustainable Edmonds and
Edmonds Community Solar Co-op, and Stanley Florek, CEO, Tangerine Power.
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Mr. Mays explained Sustainable Edmonds instigated the startup of this project and formed Edmonds
Community Solar Cooperative. During the last presentation there was no entity into which the City could
enter into an agreement. There are currently 12 members of the Co-op who are also eligible to become
officers of the Co-op. To facilitate the formation of the Co-op, they enlisted Stanley Florek and Tangerine
Power to provide legal and corporate structure and proposals for lease and service agreements (power
purchase agreement).
Mr. Florek explained Edmonds Community Solar Co-op incorporated December 8, 2010. The City’s risks
are reduced by:
• Preparation of a lease agreement and energy services agreement defining the City’s and the Co-
op’s responsibilities and benefits
• Property insurance and taxes will all be paid by the Co-op
• Phased approach to funding and construction, the Council to decide whether to grant the Co-op a
lease of the entire FAC rooftop or a portion
Mr. Florek relayed the Co-op’s request for the Council to approve, 1) Solar Roof Lease, and 2) Solar
Energy Services Agreement (aka Power Purchase Agreement) so they may build and operate a
Community Solar Power System on the FAC. He displayed the project sales website, advising there has
already been $14,000 in commitments from 12 members in the local community. He provided an
overview of the roof lease:
• Lease term is from approval through June 2020 (approximately 9.5 years), when a Washington
State production incentive/payment for green power sunsets. This is one of the funding
mechanisms that will pay back investors over time
• Roof access and construction rights only when coordinated with City facilities personnel
• Co-op will insure its own equipment
• Panels will be weighted down, not attached to building (weighted “ballasted” solar panel racking
system). No penetration of roof other than 1-2 wires to provide generated electricity to a service
panel in the facility
• $3/kilowatt lease income to City up to $225/year (under the $250/year limit for state excise tax)
He provided an overview of the energy services agreement:
• City accepts all solar power we deliver at $.05/KWh + 3% escalator. City saves approximately
$31,000 in utility costs over 9.5 years if Co-op fully subscribed
• Snohomish PUD will be involved to connect system and the Co-op will facilitate an
interconnection agreement with Snohomish PUD in the event of excess electricity generation
• At end of term, parties to renegotiate, remove equipment or sell discounted equipment to the City
• Early termination is painful to Co-op. If terminated at City’s election, City understands that it will
cause significant hardship to the project as follows:
o Co-op subject to repayment of up to $200,000 federal grant (if terminated years 1-5)
o Decertification of State Incentive (loss of up to $75,000 per year of incentive payment
through 2020)
Mr. Florek identified the following items for discussion:
• The Co-op requests to utilize all the available roof space on the FAC where solar could
conceivably be installed and produce electricity. He displayed an aerial photograph of the FAC,
identifying areas where panels could be installed. The historical nature of the center building
makes that portion unavailable for solar panels. If the City’s grants access to the entire roof, they
can engineer all the entire system and equipment installed as additional funding is provided by
investors.
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• Early termination penalty to be defined
• Bonding for system removal after abandonment
He reviewed the City’s electricity savings if the full 75 kilowatt system is funded and installed in 2011 is
$31,817.77 over the 9.5 year period. He briefly reviewed the Co-op’s estimated financials including
revenue from Co-op member contributions; materials, installation and design; development fee, etc. over
the 9.5 year period.
He summarized the Council’s approval to enter into the two agreements will allow community members
to access a roof in their community, provide a long term relationship defining the terms, allow the City to
receive discounted power, and produce revenue for the Co-op to meet its obligations.
Councilmember Plunkett referred to Mr. Florek’s comment regarding the historical nature of the center of
the building and asked where the panels would be located. Mr. Florek identified the historical portion of
the building that was constructed in 1928. He also identified areas of the roof where panels could be
located, advising the actual location would be determined by the selected installer. Councilmember
Plunkett pointed out the portion of the building to the west of the 1928 portion is also older. Mr. Herman
answered it was built in 1947. He clarified they were not considering installing panels on the 1928 portion
but were considering the 1947 portion.
Councilmember Plunkett inquired if reflection of light from the panels could shine into residences. Mr.
Herman advised the optimum angle to make the best use of the roof is approximately 15 degrees or 18
inches off the roof. When the sun’s angle is at its highest point at 65 degrees, the only visible reflection
would be from an airplane; the same is true when the sun is at 20 degrees at winter solstice. He explained
the Silicon energy panels have an anti-reflective coating on the surface of the glass.
Councilmember Plunkett asked whether there had been complaints regarding reflection in other
installations in urban areas. Mr. Herman answered the only complaints were from pilots in San Diego
regarding panels that were installed on a parking structure at the airport.
Councilmember Buckshnis expressed surprise that none of the questions she asked at the first
presentation were answered. The Council approved it in principle based on receiving additional
information. Her questions included:
• Is another location feasible in view of the historical nature of the FAC?
• Only five houses can be powered; why not put the panels on those houses?
• What’s in it for the City?
• Revenue generated only provides job security for someone.
• Will free electricity be provided to the FAC?
Mr. Florek offered to have his PowerPoint presentation provided to the Council. In response to the
question regarding an alternate location, Mr. Herman explained the FAC was selected because it is a
community center, it has southern exposure, City staff identified it, and the roof is only two years old.
Councilmember Buckshnis relayed her concern that the FAC is historically designated and whether the
roof could support the panels. She reiterated her concern that her list of questions had not been addressed.
Mr. Herman advised they were directed to work with staff on the details. He has been on the roof three
times doing a site assessment and measurements.
With regard to structural issues, Mr. Herman explained they did not want to incur the cost of a structural
engineer before an agreement was in place. In his experience there has not been a building whose roof
was not strong enough to support the panels. With regard to Councilmember Buckshnis’ comment
regarding job security, he noted none of them were getting paid. He is managing the project at no charge
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and was hopeful the federal and state incentives would provide a return for the Co-op. With regard to the
number of houses that could be powered, Mr. Herman explained 5 average houses or 25 efficient houses.
In response to what’s in it for the City, Mr. Herman answered the benefits are:
• Discounted power for the next 9.5 years
• Opportunity for people in the city to take advantage of a 30% federal grant,
• $1.08/KWh for everything the system makes for the next 9.5 years
• An opportunity to invest in solar power if a citizen does not have an appropriate roof or does not
own their roof
• Sale of renewable energy credits for $0.04/KWh
• $225/year roof lease and $0.05/KWh for the next 9.5 years versus $0.08/KWh
Councilmember Buckshnis commented she was not ready to approve the agreements without answers to
her questions.
Councilmember Petso recalled a smaller project was to be approved for a small portion of the FAC roof.
Mr. Herman explained there are five roofs on the south side of the FAC. Without laying out the system,
they were not certain which areas would be necessary. An agreement could be drafted for all the roofs
that may be appropriate. He described his site assessment/measurements of the FAC roof to determine
where panels could best be installed.
Councilmember Petso asked how much larger an area was now being contemplated. Mr. Herman advised
the five roofs on the south side are approximately 7500 square feet. The initial proposal was the three
roofs on the southwest side. With the side-shading from the 2-story portion of the building, it was
necessary to consider the south roof.
Councilmember Petso observed the estimated savings was $31,000 over 9.5 years. Mr. Herman explained
that amount is based on assumptions including the escalation of power rates. Councilmember Petso
observed it could be less. Mr. Herman assumed power rates would increase at least 3% for the next 9
years. Councilmember Petso noted the City likely had spent more in legal fees than the project would
return to the City.
Councilmember Plunkett asked Mr. Herman’s experience with installing moderate to large systems. Mr.
Herman answered he has designed dozens. Councilmember Plunkett asked how many were installed
without a structural engineer reviewing the building. Mr. Herman answered none of them; a structural
engineer always looks at the building. Councilmember Plunkett recalled Mr. Herman stated they did not
plan to have a structural engineer look at the building. Mr. Herman clarified they had not done it yet. The
money that members of the Co-op have paid has not been spent; if the project does not proceed, the
money will be returned.
Student Representative Gibson asked the number of kilowatts the FAC used on average per hour. Mr.
Herman answered the high is 200,000 KWh/month. This system will not produce the amount of energy
the building uses. During a site assessment with the potential installer, Snohomish PUD’s interconnection
inspector was present to ensure the transformer was big enough to handle the biggest system they could
install. The transformer at the street and the power conditioning equipment inside the building were also
inspected and found capable of handling the biggest system. State law limits the size of a community
solar project to 75 kilowatts or approximately 7500 square feet of solar panels.
City Attorney Scott Snyder explained the Council previously approved the solar project in concept but
there were a number of unanswered questions. Staff has been careful not to devote a great deal of staff
legal time to the project. The agreement has been refined to cover the basic business provisions and have
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identified two major issues. Phased development or expansion – when the Council and Committee
reviewed this project, they understood the Council’s go-ahead to be very limited. This appears to be a
good pilot project with minimal economic benefits to the City and significant downside risks the Council
must be aware of. If the Council is interested in a small project to a do a good thing to advance solar
power in the community, this is an appropriate project. Staff has reservations with anything that appears
to be a right of first refusal or license to use an expanded area. Several Councilmembers have raised the
issue of the return; $225 is the minimum amount on which lease hold sales tax does not need to be paid.
The benefits to the City are reduced power costs, $31,000 over the life of the 9.5 year agreement. There is
a great deal of risk for the Co-op in the event of early termination; investors would be out $200,000 if that
occurred in the first 3 years plus the tax credits of $75,000/year. The first draft contained an early
termination fee to cover their out-of-pocket costs plus $75,000. The total could be nearly $1 million for a
$31,000 benefit. The agreement now contains a “to be negotiated” for the early termination fee.
Mr. Snyder explained if the panels are located on any portion of FAC that is on the historic register, a
Certificate of Appropriateness will need to be issued upon review of all features of the property interior
and exterior that contribute to the designation and are listed on the nomination. He doubted the flat roof of
the FAC was listed on the nomination. If the Council chooses to proceed, much of the benefits will be
good things in the community and education, not a great deal of revenue and there is potential for
significant costs if problems arise.
Mr. Williams noted he likes the project and there are a number of good elements although they are not
financial. There are risks although a risk assessment likely would find a low likelihood of those occurring.
He summarized although the risks are not huge, the financial benefit to the City is also not huge. He
supported the project if the details can be worked out.
Mr. Snyder pointed out page 4, paragraph 6.1 of the initial lease agreement provides for structural
evaluation by a licensed engineer prior to proceeding. He noted much of the value to the investors is from
federal tax credits. The way the agreements are currently structured, much of the burden could fall on the
City unless the amount is reduced. He cautioned the Council to be careful about the agreements they
entered into because it will be difficult to undo.
With regard to the historic nature of the Frances Anderson Center and listing on the historic register, Mr.
Williams relayed Planning Manager Rob Chave’s assurance that a Certificate of Appropriateness was
obtainable.
Councilmember Buckshnis inquired about the possible obsolescence of the panels at the end of the 9 year
period. She was concerned with a startup Co-op placing solar panels on a premier downtown building.
Mr. Herman explained the Co-op was created specifically for this project. He has been in business 23
years; he clarified he had not been involved in dozens of projects of this size. The installer for the first
phase of the project has been involved with many large projects. The Silicon Energy Panels are made in
Marysville. The Natural Renewable Energy Lab recently conducted destructive testing of 20 of the largest
panel manufacturers in the world and Silicon Energy Panels because they are made differently than other
panels. All the other panel manufacturers failed after two weeks, Silicon Energy has still not failed after
five weeks of testing. The panels are warranted for 20 years. There is no maintenance required of the
panels; there are no moving parts and they are rated for golf ball size hail at 50 mph. An inverter may
need to be replaced in 10 years but that is inexpensive. The panels will sit on the roof making energy.
Councilmember Buckshnis inquired about alternate sites. Mr. Herman answered consideration had been
given to the Edmonds Marina and the Public Safety building. The educational nature of the FAC and it
being a centerpiece of the City made it an ideal site. City staff originally suggested the FAC.
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Councilmember Buckshnis referred to a question she posed previously, if this had been done before, and
the response that it had not been done in Washington; had been done in Colorado but had yet to be
certified. She pointed out this is a very new concept and she was concerned with locating panels on the
FAC. She commented on reflection from panels on Councilmember Bernheim’s home. Mr. Herman
remarked those panels were 10 feet off the ground. He advised there are community solar projects in
Ellensburg and Okanogan Public Utility but both were utility-owned community projects.
Councilmember Buckshnis expressed interest in further review of the information. Mr. Herman offered to
respond to all Councilmember Buckshnis’ questions.
Councilmember Plunkett asked about bonding. Mr. Snyder answered bonding was one approach, another
way would be if the Co-op defaults, the equipment reverts to the City. However, because a lender will be
involved, the lender would have superior rights. The current obligation is to remove the panels and store
them at the lessee’s expense. The problem arises if it is a default corporation. Mr. Herman advised they
did not plan to have a lender. His preference was for the Co-op to stay out of debt.
Councilmember Plunkett referred to Mr. Snyder’s indication that the City could be responsible for the
federal tax credit in the event of early termination. Mr. Snyder answered this was flagged as an issue but
had not yet been worked out to avoid expending a great deal on legal fees. He referred to Section b on
page 12 of the Power Purchase Agreement regarding the amount the Customer (City) would pay if the
agreement were terminated after the Commercial Operation Date, explaining it was originally
$75,000/year. When he indicated that amount would be a non-starter, it was changed to “an amount to be
negotiated.” He remarked what the Co-op was requesting was not unfair but in the event of early
termination someone would bear the $200,000 in upfront tax credits and $75,000/year. He summarized
the City would realize $31,000 over 9.5 years but there is considerable risk that needs to be allocated. He
sought the Council’s direction regarding how the risk was allocated.
Councilmember Plunkett asked why the City could be responsible for the federal tax credit if it was the
Co-op’s project. Mr. Snyder answered if the City terminates, the federal government will require the tax
credit to be returned. Mr. Florek explained the US Treasury and IRS require that if the Co-op receives a
30% rebate and the City terminates in years 1-5, the $200,000 in federal grant funds be repaid. The
amount is prorated over the first five years, 20% per year.
Councilmember Plunkett clarified if the City terminates in years 1-5, the City could be responsible for as
much as $75,000/year. Mr. Florek commented that scenario would only occur if the termination were
without cause. There are a series of causes listed in the agreement. Councilmember Plunkett commented
“cause” can be an expensive legal issue to resolve.
Councilmember Fraley-Monillas asked whether closure of the FAC would be “for cause.” Mr. Snyder
advised the agreement addresses work being done on the building. The more building that is covered, the
more likely construction would be necessary during the 9 year period. There are provisions for relocation
of the facilities but all would have financial consequences for the Co-op and the City.
Councilmember Wilson commented the Council had spent a great deal of time tonight discussing this
topic and clearly there were continuing concerns. He suggested the Council provide staff direction via a
motion to continue answering questions, etc.
Council President Peterson commented many of the questions asked tonight were addressed in the
Community Services/Development Services Committee meeting. He agreed with providing direction to
staff and requested the questions recorded in the minutes of the previous presentation be forwarded to the
representatives.
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Councilmember Petso asked Mr. Williams if there had been discussions regarding how often City staff
would need to visit the roof. Mr. Williams answered it would not be a common occurrence. He noted if
the City were required to cancel the agreement for reasons other than those listed for cause, clearly both
parties would have a desire to mitigate whatever damages would arise. One option would be to move the
panels to another location.
Councilmember Petso asked if the roof would need to be accessed 2-3 times a year. Mr. Herman
answered most customers never clean the panels. In Zion National Park the panels were cleaned annually;
before they were cleaned one year, a meter determined the loss was only 10%. He anticipated the rain in
this area would be sufficient to clean the panels. Mr. Snyder advised the agreements guaranteed access to
the panels, conduits, pipes and other structures. Mr. Herman advised access to the roof is kept to a bare
minimum.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON,
TO REQUEST STAFF RETURN WITH A RECOMMENDED ACTION, YES OR NO,
DEPENDING ON NEGOTIATIONS, NEGOTIATIONS TO LIMIT THE CITY’S DOWNSIDE TO
THE GREATEST EXTENT POSSIBLE INCLUDING ELIMINATING THE CITY PICKING UP
THE LIABILITY FOR THOSE SHAREHOLDER INVESTMENTS, CONSIDERATION OF SOME
SORT OF BONDING EFFORT THAT WOULD BE IN PLACE SHOULD AN EVENT
NECESSITATE SOMEONE MOVING THE PANELS, AND CONSIDERATION BE GIVEN TO
ALTERNATE LOCATIONS.
Councilmember Wilson commented the City was open-minded about the community solar project but
could not spend this amount of time reviewing it.
Councilmember Plunkett was uncertain which portions of the FAC were on the historic register. If the
1947 portion is included, a Certificate of Appropriateness from the Historic Preservation Commission
(HPC) will be required. Councilmember Plunkett offered and Councilmember Wilson and Council
President Peterson accepted the following as a friendly amendment:
TO HAVE THE ITEM SENT TO THE HISTORIC PRESERVATION COMMISSION FOR
EITHER REVIEW FOR A POTENTIAL CERTIFICATE OF APPROPRIATENESS OR IF A
CERTIFICATE IS NOT NEEDED, THE HISTORIC PRESERVATION COMMISSION’S
OPINION REGARDING PLACING SOLAR PANELS ON A SIGNIFICANT HISTORIC
BUILDING.
Councilmember Wilson preferred the HPC’s decision not bind the Council in any way. Councilmember
Plunkett responded if the 1928 and 1947 portions of the FAC are on the historic register, a Certificate of
Appropriateness will be required. He was uncertain whether the Council could override the requirement
for a Certificate. He acknowledged that buildings could be removed from the historic registry.
Councilmember Bernheim expressed his wholehearted support for the community solar project due to the
positive aspects. Most of the negative comments/dissatisfaction is due to a lack of knowledge. This is a
federal demonstration project to put solar panels on public buildings to illustrate it can be done. The
panels provide cheap power to the City; the City will buy the power the panels create at less than
commercial rates. The power is renewable. With regard to the historical nature of the building, he noted
the honor afforded Frances Anderson was due to her interest in the community; this solar project is a
community building effort. The FAC is an ideal site and it being built in 1928 does not preclude installing
solar panels on the roof. With regard to the termination provisions, he questioned why the City would
want to terminate the agreement. He acknowledged there were risks to be negotiated but they were not
serious risks. The panels are removable. He encouraged the Council to look at what could be learned from
this project rather than focusing on how it could fail.
Councilmember Petso referred to the Council’s commitment to reduce legal fees in 2011. She was not
supportive of the motion if it directed staff including Mr. Snyder to invest time in negotiations. As
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wonderful as it would be to have a demonstration project, she did not want to do it at the cost of an
enormous amount of Mr. Snyder’s time.
Councilmember Plunkett asked how much time Mr. Snyder would spend on the negotiations. Mr. Snyder
estimated he has spent 5-6 hours to date and estimated another 4-5 hours would be required,
approximately $1100.
THE VOTE ON THE MOTION CARRIED (5-2), COUNCILMEMBER PETSO AND PLUNKETT
VOTING NO.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER WILSON, TO
EXTEND THE MEETING FOR ONE HOUR. MOTION CARRIED (5-2), COUNCILMEMBERS
BUCKSHNIS AND FRALEY-MONILLAS VOTING NO.
8. AUTHORIZATION TO EVALUATE SITE FOR PURCHASE FOR STORM WATER OR PARK
USE.
City Attorney Scott Snyder explained the Council has discussed this matter in executive session several
times. There is an agreement until the end of February to consider an offer. This is a difficult valuation
because the property was about to be placed on the market when the flooding event occurred at the height
of the market. The Karlstens have offered to sell the site to the Stormwater Utility at a significant discount
from what they planned to ask plus the damage sustained. He distributed assessed valuation information.
He suggested a desktop appraisal from a local appraiser who could provide an assessment would be more
valuable than a $10,000 MAI appraisal. He sought Council direction on the type and cost of the valuation
that the Council needs for its deliberation on the settlement offer.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
DIRECT STAFF TO PURSUE THE LOW COST ALTERNATIVE, AN INFORMAL
EVALUATION OF A RESIDENTIAL PROPERTY BASED ON 2006 VALUE PRIOR TO
FLOODING EVENT AND AUTHORIZE COSTS UP TO $1500. MOTION CARRIED
UNANIMOUSLY.
8A. VOTE REGARDING PROPOSED CODE AMENDMENT TO HOME OCCUPATIONS ECDC
20.20.
Councilmember Buckshnis commented she had received a number of emails and telephone calls
regarding the Council’s decision on amendments to the home occupation provisions.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, FOR RECONSIDERATION OF THE ORDINANCE REGARDING HOME
OCCUPATIONS ECDC 20.20.
City Attorney Scott Snyder explained if the motion is approved, the matter will be re-advertised to inform
the public that the Council has changed its decision. The earliest an advertised public hearing can be
scheduled is February 15. Mayor Cooper clarified this is a motion to reconsider and the actual
reconsideration happens at a different meeting.
Councilmember Wilson suggested a final ordinance be provided at the next public hearing for the public
and Council to consider. He asked whether the intent was to reconsider the direction the Council provided
or to give the public an opportunity to comment and then consider those comments during the Council’s
review of the final ordinance. Mr. Snyder advised there was a placeholder for this item on next week’s
agenda. He recalled during the last public hearing Planner Gina Coccia mentioned a portion of the
ordinance needed to be reworked. Currently all home occupations must occur within an enclosed
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building; however, the amendments allow urban farms. A final ordinance has been prepared that
addresses that issue.
MOTION CARRIED (6-1), COUNCILMEMBER WILSON VOTING NO.
(Councilmember Fraley-Monillas left the meeting at 10:07 p.m.)
9. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF JANUARY 11, 2011
Finance Committee
Councilmember Bernheim reported the Finance Committee reviewed proposed amendments and updates
to ECC Section 2.05.010, Legal Counsel, Professional Services Contract. An important part of the
selection process code was repealed 10-15 years ago and the remaining provisions had not revised. The
Committee forwarded a proposed revision to the Council. The City Attorney selection process will
proceed without the change to the process. The Committee was also provided the General Fund update for
December 2010 and a quarterly report on fiber optics.
Community Services/Development Services Committee
Councilmember Plunkett reported Councilmember Fraley-Monillas was selected as Chair. He reported the
Committee reviewed the following:
• Proposed ordinance amending ECC 8.48.190 to update parking provisions in designated bike
lanes. If there are no significant changes, it will be placed on the Consent Agenda for Council
approval.
• Amendment to the Lake Ballinger/McAleer Creek Watershed Forum. Approved on the Consent
Agenda.
• Scope of work for engineering services on the 2011 water main replacement project. Approved
on the Consent Agenda.
• An Interlocal Agreement with the City of Lynnwood to fund the Recycling Coordinator for 2011
and 2012. Approved on the Consent Agenda.
• Report on final construction costs for Talbot Road emergency culvert repair project. Will be
scheduled on a future Consent Agenda.
• Report on final construction costs for the 2009 asphalt overlay project. Will be scheduled on a
future Consent Agenda.
• Community Solar Agreement
• Addendum to professional services agreement for the Shell Valley Emergency Access project.
Staff will schedule a public meeting to receive comments from Shell Valley residents.
10. MAYOR'S COMMENTS
Mayor Cooper welcomed Parks & Recreation Director Carrie Hite who started work last week.
Mayor Cooper invited the Council to attend an informational meeting regarding a Regional Fire Authority
on January 31 in the Bracket Room. Fire Commissioners and City Councilmembers from all South
Snohomish County cities have been invited to attend the informational meeting. Representatives from
Kent will describe their experience. If a quorum of Councilmembers plans to attend, it will need to be
noticed as a special meeting.
Mayor Cooper reported a portion of the Haines Wharf building collapsed onto the pier over the weekend.
Staff is exploring next steps to address the issue including whether the State Department of Ecology,
Department of Natural Resources and Department of Fish and Wildlife need to be involved. The owners
Packet Page 21 of 77
Edmonds City Council Draft Minutes
January 18, 2011
Page 19
still have some valid permits and some that have expired. He emphasized the City did not own the
property.
11. COUNCIL COMMENTS
Councilmember Plunkett requested Council President Peterson advise the Council why paying off the
City Hall bonds and home occupations in residential zones were scheduled on the January 25 agenda
rather than the Consent Agenda as these were items the Council has passed.
Councilmember Buckshnis reiterated her concern with the community solar project was that the eight
questions she asked previously had not been answered. She wanted to ensure the Council’s questions
were answered.
Councilmember Wilson expressed appreciation for the Council’s flexibility with his schedule. His day job
has been very busy, causing him to miss a meeting and leave the January 4 Council meeting early. He left
the Council meeting at a point when there was no other actions listed on the agenda. However, during an
agenda item to discuss refinancing bonds, from which both he and Councilmember Fraley-Monillas were
absent, the Council voted 4-1 to pay down the bond debt with capital funds. He would have voted against
that action. Although that action may have been well intentioned, it was probably irresponsible as it
relates to fiscal planning and fiscal policy when one of the City’s primary challenges is a funding
shortfall. He also found it politically short sighted; just because there are sufficient votes does not make it
a good political move. He pointed out both Councilmember Fraley-Monillas and he were absent from the
vote and he assumed they both would have voted against that action, resulting in a 4-3 vote.
Councilmember Wilson encouraged Mayor Cooper to veto that item when it came to his desk. Should
Mayor Cooper do so, it would return to Council and require 5 votes. He anticipated there were not 5 votes
on the Council to approve it. It would be the first mayoral veto in at least a decade. He found it a
disappointing precedent to set when with a little more foresight and/or conversation, it may have been
possible to get around a well intentioned action that will cause political upheaval.
In response to Councilmember Plunkett’s inquiry, Council President Peterson explained he had
tentatively scheduled amendments to the home occupations regulations on January 25 at staff’s request to
clarify some provisions of the ordinance. With regard to the payoff of City Hall bonds, the item on the
January 25 agenda is a special budget amendment to appropriate the $1.3 million. He added a public
comment period regarding that item due to the sizeable amount of money involved.
Council President Peterson urged the Council to send questions to staff well before meetings. For
example, staff could have been prepared tonight if they had received the questions the Council posed
regarding the community solar project in advance.
Council President Peterson reported the Council will be interviewing four City Attorney applicants at the
February 1 Council meeting.
Council President Peterson relayed the Mayor’s request to form a committee to discuss the format of the
City’s financial documents. The committee will consist of three Councilmembers and two citizens. He
offered to serve on the committee and invited Councilmembers to indicate their interest in serving.
Councilmember Plunkett appreciated Council President Peterson scheduling public comment regarding
the payoff of City Hall bonds. He suggested in the future Council President Peterson considering seeking
Council’s approval before scheduling a public comment period regarding an item.
(Councilmember Bernheim left the meeting at 10:25 p.m.)
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Edmonds City Council Draft Minutes
January 18, 2011
Page 20
Councilmember Plunkett appreciated Councilmember Wilson’s comment regarding the Council vote
regarding payoff of the bonds not being scheduled on the agenda. In retrospect, he wished he had
suggested it be scheduled on a future agenda. However, he categorically rejected Councilmember Wilson
assertion that it was done politically to manipulate the vote. He anticipated the Councilmembers who
voted in favor had good reason and when discussed, it would be a very good public policy discussion. He
felt Councilmember Wilson did a disservice to the other Councilmembers when he assumed it was
political manipulation.
Councilmember Wilson clarified he did not suggest there had been political manipulation. It was poor
form for the Council to vote on a $1.3 million item that was not on the agenda and with no public
comment.
12. ADJOURN
With no further business, the Council meeting was adjourned at 10:28 p.m.
Packet Page 23 of 77
AM-3698 Item #: 2. C.
City Council Meeting
Date: 01/25/2011
Time:Consent
Submitted For:Lorenzo Hines Submitted By:Nori Jacobson
Department:Finance
Review
Committee:
Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Approval of claim checks #123439 through #123520 dated January 20, 2011 for $2,233,423.96. Approval
of payroll direct deposit and checks #50169 through #50196 for the period January 1, 2011 through
January 15, 2011 for $637,166.11.
Recommendation from Mayor and Staff
Approval of claim checks and payroll direct deposit & checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2011
Revenue:
Expenditure:2,870,590.07
Fiscal Impact:
Claims $2,233,423.96
Payroll $637,166.11
Attachments
Claim Checks for 1-20-11
Form Review
Inbox Reviewed By Date
Finance Lorenzo Hines 01/20/2011 03:14 PM
City Clerk Sandy Chase 01/20/2011 03:21 PM
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Nori Jacobson Started On: 01/20/2011 09:14 AM
Final Approval Date: 01/20/2011
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01/20/2011
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City of Edmonds
1
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123439 1/14/2011 067609 SNOHOMISH COUNTY CITIES 100 ASSOCIATION OF SNOHOMISH COUNTY CITIES
2011 Dues. Mayor / Council shared cost.
001.000.210.513.100.490.00 100.00
Total :100.00
123440 1/20/2011 000850 ALDERWOOD WATER DISTRICT 8946 Monthly Wholesale Charges fo
Monthly Wholesale Charges fo
411.000.654.534.800.330.00 95,134.50
Total :95,134.50
123441 1/20/2011 061540 ALLIED WASTE SERVICES 0197-001298364 3-0197-0807770
ENVIRONMENTAL RECOVERY FEE
411.000.656.538.800.474.65 10.64
Total :10.64
123442 1/20/2011 061540 ALLIED WASTE SERVICES 0197-001297607 FIRE STATION #20
FIRE STATION #20
001.000.651.519.920.470.00 124.19
PUBLIC WORKS FACILITY0197-001297688
Public Works Facility
001.000.650.519.910.470.00 25.46
Public Works Facility
111.000.653.542.900.470.00 96.76
Public Works Facility
411.000.652.542.900.470.00 96.76
Public Works Facility
411.000.654.534.800.470.00 96.76
Public Works Facility
411.000.655.535.800.470.00 96.76
Public Works Facility
511.000.657.548.680.470.00 96.76
MEADOWDALE CLUB HOUSE0197-001298463
garbage for MCC
001.000.651.519.920.470.00 60.02
FIRE ST 160197-01297754
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123442 1/20/2011 (Continued)061540 ALLIED WASTE SERVICES
garbage for F/S #16
001.000.651.519.920.470.00 130.27
Total :823.74
123443 1/20/2011 064335 ANALYTICAL RESOURCES INC RZ86 NPDES TESTING
NPDES TESTING
411.000.656.538.800.410.31 130.00
Total :130.00
123444 1/20/2011 069751 ARAMARK 655-5336584 UNIFORM SERVICES
PARK MAINTENANCE UNIFORM SERVICES~
001.000.640.576.800.240.00 195.25
9.5% Sales Tax
001.000.640.576.800.240.00 18.55
Total :213.80
123445 1/20/2011 064706 AWC February AWC FEBRUARY AWC PREMIUMS
February AWC Pension Premiums
617.000.510.522.200.290.00 4,517.25
February AWC Retirees Premiums
009.000.390.517.370.230.00 29,919.45
February 2011 AWC Premiums
811.000.000.231.510.000.00 290,534.90
Total :324,971.60
123446 1/20/2011 069226 BHC CONSULTANTS LLC 3640 E8GA.SERVICES THRU 12/24/10
E8GA,Services thru 12/24/10
412.300.630.594.320.410.00 4,025.35
E8GA,Services thru 12/24/10
412.100.630.594.320.410.00 1,982.63
Total :6,007.98
123447 1/20/2011 066578 BROWN AND CALDWELL 14138596 C-311
C-311 ODOR CONTROL PROJECT
414.000.656.594.320.410.10 3,278.50
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :3,278.50123447 1/20/2011 066578 066578 BROWN AND CALDWELL
123448 1/20/2011 073029 CANON FINANCIAL SERVICES 10703355 INV#10703355 CUST#572105 - EDMONDS PD
COPIER RENTAL (4)
001.000.410.521.100.450.00 581.60
COPY CHARGES FOR (5) TO 12/31/10
001.000.410.521.100.450.00 203.21
9.5% Sales Tax
001.000.410.521.100.450.00 74.55
Total :859.36
123449 1/20/2011 065171 CARTEGRAPH SYSTEMS INC 33883 MOBILE MAPS SOFTWARE
Mobile Maps Software
001.000.620.532.200.350.00 615.00
Total :615.00
123450 1/20/2011 064840 CHAPUT, KAREN E CHAPUT13464 FRIDAY NIGHT OUT
FRIDAY NIGHT OUT #13464
001.000.640.574.200.410.00 92.40
Total :92.40
123451 1/20/2011 073543 CHRISTIE LAW GROUP, PLLC 3291 Prof Legal Services- Buckshnis/Plunkett
Prof Legal Services- Buckshnis/Plunkett
001.000.110.511.100.410.00 2,890.00
Total :2,890.00
123452 1/20/2011 065682 CHS ENGINEERS LLC 450901-1012 E9GA.SERVICES FOR DECEMBER 2010
E9GA.Services for December 2010
412.300.630.594.320.410.00 10,775.04
Total :10,775.04
123453 1/20/2011 019215 CITY OF LYNNWOOD 8399 INV#8399 CUST#45 - EDMONDS PD
NARC NEXTEL PHONES - DEC 2010
104.000.410.521.210.420.00 56.31
Total :56.31
123454 1/20/2011 019215 CITY OF LYNNWOOD 8412 PRISONER R&B FOR DEC 2010 - EDMONDS
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123454 1/20/2011 (Continued)019215 CITY OF LYNNWOOD
PRISONER R&B DEC 2010
001.000.410.523.600.510.00 438.75
Total :438.75
123455 1/20/2011 071389 COASTAL WEAR PRODUCTS INC 2099 Unit 138 - Tube Broom for Unit
Unit 138 - Tube Broom for Unit
511.000.657.548.680.310.00 401.20
Freight
511.000.657.548.680.310.00 25.00
Sales Tax
511.000.657.548.680.310.00 37.93
Total :464.13
123456 1/20/2011 068161 COSCO FIRE PROTECTION INC JC123414 FAC - Repairs
FAC - Repairs
001.000.651.519.920.480.00 1,900.00
9.5% Sales Tax
001.000.651.519.920.480.00 180.50
Total :2,080.50
123457 1/20/2011 072534 DESTINATION MEDIA ALLIANCE LLC wsp2011 AD IN EXPERIENCE WASH STATE TRAVEL PLANN
Ad in Experience Washington - The
120.000.310.575.420.440.00 2,887.50
Total :2,887.50
123458 1/20/2011 064531 DINES, JEANNIE 11-3169 MINUTETAKER FOR EDC MEETINGS 2010
Minute taker for Economic Development
001.000.240.513.110.410.00 489.00
Total :489.00
123459 1/20/2011 064531 DINES, JEANNIE 10-3166 2010 SO SNO CITIES MEETING MINUTES
2010 So Sno Co Meeting Minutes
001.000.000.237.910.000.00 213.00
Total :213.00
123460 1/20/2011 064531 DINES, JEANNIE 10-3167 Minutetaker Citizen Levy Committee from
4Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123460 1/20/2011 (Continued)064531 DINES, JEANNIE
Minutetaker Citizen Levy Committee from
001.000.110.511.100.410.00 537.00
Total :537.00
123461 1/20/2011 067613 DISCOUNT DIRECTIONALS 53401 Traffic- A-Frame Legs
Traffic- A-Frame Legs
111.000.653.542.640.310.00 396.00
Freight
111.000.653.542.640.310.00 275.00
Total :671.00
123462 1/20/2011 072398 DUVALL AUTO PARTS 5204-103332 Street - Chain Saw, Pole Pruner
Street - Chain Saw, Pole Pruner
111.000.653.542.710.350.00 777.81
8.6% Sales Tax
111.000.653.542.710.350.00 66.89
Street - Files, Supplies5204-103338
Street - Files, Supplies
111.000.653.542.900.350.00 82.74
8.6% Sales Tax
111.000.653.542.900.350.00 7.12
Total :934.56
123463 1/20/2011 073540 EDMONDS CHAMBER FOUNDATION Chamber Foundation Sponsorship of 2010 Chamber 4th of July
Sponsorship of 2010 Chamber 4th of July
001.000.110.550.100.490.00 5,000.00
Total :5,000.00
123464 1/20/2011 007775 EDMONDS CHAMBER OF COMMERCE 12312010 TOURISM MKTG AWARD FOR JULY - DEC 2010
Balance of tourism marketing award for
120.000.310.575.420.410.00 1,250.00
Total :1,250.00
123465 1/20/2011 007775 EDMONDS CHAMBER OF COMMERCE 13630 2011 MEMBERSHIP DUES 1/1 - 12/31/11
2011 Membership Dues 1/1/11 - 12/31/11
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123465 1/20/2011 (Continued)007775 EDMONDS CHAMBER OF COMMERCE
001.000.390.519.900.490.00 345.00
Total :345.00
123466 1/20/2011 008705 EDMONDS WATER DIVISION 6-00025 470 ADMIRAL WAY
470 ADMIRAL WAY
001.000.640.576.800.470.00 108.28
200 W DAYTON ST6-00200
200 W DAYTON ST
001.000.640.576.800.470.00 218.92
100 RAILROAD AVE6-00410
100 RAILROAD AVE
001.000.640.576.800.470.00 213.94
131 SUNSET AVE6-00475
131 SUNSET AVE
001.000.640.576.800.470.00 402.88
600 3RD AVE S6-01250
600 3RD AVE S
001.000.640.576.800.470.00 157.87
600 3RD AVE S6-01275
600 3RD AVE S
001.000.640.576.800.470.00 753.18
610 PINE ST6-02125
610 PINE ST
001.000.640.576.800.470.00 179.19
310 6TH AVE N6-02727
310 6TH AVE N
001.000.640.576.800.470.00 157.87
300 6TH AVE N6-02730
300 6TH AVE N
001.000.640.576.800.470.00 157.87
716 MAIN ST6-02900
716 MAIN ST
001.000.640.576.800.470.00 157.87
300 6TH AVE N6-03000
300 6TH AVE N
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123466 1/20/2011 (Continued)008705 EDMONDS WATER DIVISION
001.000.640.576.800.470.00 300.07
1000 EDMONDS ST6-03275
1000 EDMONDS ST
001.000.640.576.800.470.00 103.55
19800 MAPLEWOOD DRIVE6-03575
19800 MAPLEWOOD DRIVE
001.000.640.576.800.470.00 187.76
18500 82ND AVE W6-04400
18500 82ND AVE W
001.000.640.576.800.470.00 157.87
8100 185TH PL SW6-04425
8100 185TH PL SW
001.000.640.576.800.470.00 326.63
19020 82ND AVE W6-04450
19020 82ND AVE W
001.000.640.576.800.470.00 231.22
24100 78TH PL W6-07775
24100 78TH PL W
001.000.640.576.800.470.00 201.57
9537 BOWDOIN WAY6-08500
9537 BOWDOIN WAY
001.000.640.576.800.470.00 749.02
9535 BOWDOIN WAY6-08525
9535 BOWDOIN WAY
001.000.640.576.800.470.00 164.21
Total :4,929.77
123467 1/20/2011 047407 EMPLOYMENT SECURITY DEPT 312 000 093 000 Q4-2010 ES REF # 94513310 7
Q4-2010 Unemployment Insurance
001.000.390.517.780.230.00 10,835.34
Total :10,835.34
123468 1/20/2011 073547 EUROPE THROUGH THE BACK DOOR Emp pk permit refund EMPLOYEE PARKING PERMIT REFUND
Refund for 6 employee parking permits @
121.000.000.322.900.000.00 300.00
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :300.00123468 1/20/2011 073547 073547 EUROPE THROUGH THE BACK DOOR
123469 1/20/2011 063387 FEREBEE, JOAN 123110 TRAVEL REFUND TO COURT MEETINGS AND
TRAVEL REFUND TO COURT MEETINGS AND
001.000.230.512.500.430.00 77.40
Total :77.40
123470 1/20/2011 072493 FIRSTLINE COMMUNICATIONS INC 122926 ETHERNET RUN PW FLEET MAIN BLDG
Installation labor & material
001.000.310.518.880.480.00 1,871.66
9.5% Sales Tax
001.000.310.518.880.480.00 177.81
ETHERNET RUN PW FLEET MAINT BLDG123014
Installation labor and material for PW
001.000.310.518.880.480.00 153.79
9.5% Sales Tax
001.000.310.518.880.480.00 14.61
Total :2,217.87
123471 1/20/2011 011900 FRONTIER 425-775-1344 BEACH RANGER STATION
PHONE FOR BEACH RANGER VISITOR'S STATION
001.000.640.574.350.420.00 54.39
YOST POOL PHONES425-775-2645
YOST POOL
001.000.640.575.510.420.00 48.81
Total :103.20
123472 1/20/2011 060985 HARRINGTON INDUSTRIAL PLASTICS 007B9910 VALVE BALLS/STRAINER BASKETS
VALVE BALLS/STRAINER BASKETS
411.000.656.538.800.310.21 1,157.60
Freight
411.000.656.538.800.310.21 16.46
Total :1,174.06
123473 1/20/2011 006030 HDR ENGINEERING INC 261451-H E4GA.SERVICES THRU 12/25/10
E4GA.Services thru 12/25/10
412.300.630.594.320.410.00 934.30
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :934.30123473 1/20/2011 006030 006030 HDR ENGINEERING INC
123474 1/20/2011 069332 HEALTHFORCE OCCMED 3306 DEC 30 2010 EXAM - KINNEY - EDMONDS PD
12/30/10 DIVE TEAM EXAM
001.000.410.521.220.410.00 398.00
Total :398.00
123475 1/20/2011 070042 IKON 83982981 Rent on large copier for billing period
Rent on large copier for billing period
001.000.620.558.800.450.00 827.00
Total :827.00
123476 1/20/2011 071634 INTEGRA TELECOM 7834804 C/A 768328
PR1-1 & 2 City Phone Service thru
001.000.310.518.880.420.00 1,787.14
Tourism Toll free lines 877.775.6929;
001.000.240.513.110.420.00 0.15
Econ Devlpmnt Toll free lines
001.000.240.513.110.420.00 0.64
Total :1,787.93
123477 1/20/2011 014940 INTERSTATE BATTERY SYSTEMS ED6100 INV#ED6100 - EDMONDS PD
CR123 LITHIUM BATTERIES
001.000.410.521.220.310.00 56.81
9.5% Sales Tax
001.000.410.521.220.310.00 5.40
Total :62.21
123478 1/20/2011 069179 INTERWEST CONSTRUCTION INC E3JC.Pmt 8 Final E3JC.PMT 8 THRU 12/15/10 FINAL
E3JC.Payment 8 thru 12/15/10 FINAL
412.100.630.594.320.650.00 103,356.55
E3JC.Payment 8 Retainage
412.100.000.223.400.000.00 -4,719.48
E8FG.PROGRESS PAYMENT #3E8FG.Pmt 3
E8FG.Progress Payment #3
412.200.630.594.320.650.00 23,599.40
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123478 1/20/2011 (Continued)069179 INTERWEST CONSTRUCTION INC
E8FG.Payment #3 Retainage
412.200.000.223.400.000.00 -1,179.97
Total :121,056.50
123479 1/20/2011 063370 IVANJACK, SUSAN 123110 TRAVEL REFUND TO SNO COM FOR IVANJACK
TRAVEL REFUND TO SNO COM FOR IVANJACK
001.000.230.512.500.430.00 7.84
Total :7.84
123480 1/20/2011 065056 JOHNSON, TROY TJOHNSON0115 GYM MONITOR
ANDERSON CENTER GYM MONITOR FOR DANCE
001.000.640.574.100.410.00 12.00
Total :12.00
123481 1/20/2011 070902 KAREN ULVESTAD PHOTOGRAPHY ULVESTAD13478 DIGITAL PHOTOGRAPHY
DIGITAL PHOTOGRAPHY #13478
001.000.640.574.200.410.00 196.00
Total :196.00
123482 1/20/2011 016850 KUKER RANKEN INC 368241-001 ENG. PLOTTER PRINTHEAD CLEANER
Engineering Plotter Printhead Cleaner
001.000.620.532.200.480.00 156.00
9.5% Sales Tax
001.000.620.532.200.480.00 14.82
Total :170.82
123483 1/20/2011 073136 LANG, ROBERT Lang, Robert City Hall Monitor for 1/6/11 Wilson
City Hall Monitor for 1/6/11 Wilson
001.000.110.511.100.490.00 72.00
Total :72.00
123484 1/20/2011 073545 LEARY, MEAGAN LEARY0111 REFUND
REFUND OF CREDIT ON ACCOUNT
001.000.000.239.200.000.00 22.00
Total :22.00
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123485 1/20/2011 018760 LUNDS OFFICE ESSENTIALS 105617 Binding combs (back order).
Binding combs (back order).
001.000.620.558.800.310.00 115.98
9.5% Sales Tax
001.000.620.558.800.310.00 11.02
Total :127.00
123486 1/20/2011 069610 MARATHON EQUIPMENT 21520 Roadway - Crack Sealer Fittings
Roadway - Crack Sealer Fittings
111.000.653.542.310.310.00 404.70
Freight
111.000.653.542.310.310.00 32.10
Total :436.80
123487 1/20/2011 073290 MEDICARE PART B DOS 10-21-2009 TRULSON, B EMS TRANSPORT FEE REFUND
Trulson, B EMS Transport Fee Refund
001.000.000.342.601.000.00 66.88
Total :66.88
123488 1/20/2011 061013 NORTHWEST CASCADE INC 1-240439 HONEY BUCKET RENTAL
MARINA BEACH: HANDICAPPED AND REGULAR
001.000.640.576.800.450.00 412.76
HONEY BUCKET RENTAL1-241530
HONEY BUCKET RENTAL: CIVIC CENTER
001.000.640.576.800.450.00 189.87
Total :602.63
123489 1/20/2011 063511 OFFICE MAX INC 454593 INV#454593 ACCT#520437 250POL EDMONDS PD
LIQUID PAPER
001.000.410.521.100.310.00 8.16
HEAT SEAL POUCHES-LETTER
001.000.410.521.100.310.00 35.73
HEAT SEAL POUCHES-LEGAL
001.000.410.521.100.310.00 30.34
INDUSTRIAL MARKERS
001.000.410.521.100.310.00 6.24
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8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123489 1/20/2011 (Continued)063511 OFFICE MAX INC
2011 CATALOG
001.000.410.521.100.310.00 0.01
HEAT SEAL POUCHES - INDEX
001.000.410.521.100.310.00 12.04
3X5 MEMO PADS- PATROL
001.000.410.521.100.310.00 11.60
WITE OUT CORRECTION TAPE
001.000.410.521.100.310.00 18.44
LEGAL HANGING FILES
001.000.410.521.100.310.00 45.18
DRY ERASE MARKER CLEANER
001.000.410.521.100.310.00 6.58
9.5% Sales Tax
001.000.410.521.100.310.00 16.56
Total :190.88
123490 1/20/2011 063511 OFFICE MAX INC 311993 STORAGE BOXES,LABELS, HPTONER, PENS,PADS
Storage boxes, clear address lables,
001.000.310.514.230.310.00 312.11
9.5% Sales Tax
001.000.310.514.230.310.00 29.65
INDEX TABS, UTILITY KNIFE, BLADE, APPTBK355860
Index write-on tabs, disinfecting
001.000.310.514.230.310.00 92.52
9.5% Sales Tax
001.000.310.514.230.310.00 8.78
SOAP, SUCTION CUP HOOK, PAPER ROLL385459
Suction cup w/hook, calculator paper
001.000.310.514.230.310.00 36.59
9.5% Sales Tax
001.000.310.514.230.310.00 3.48
WIRELESS MOUSE, MONITOR MOUNT450523
Wireless mouse, Monitor Mount copyholder
001.000.310.514.230.310.00 38.78
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123490 1/20/2011 (Continued)063511 OFFICE MAX INC
9.5% Sales Tax
001.000.310.514.230.310.00 3.68
PENDAFLEX TABS450616
White pendaflex tabs
001.000.310.514.230.310.00 14.45
9.5% Sales Tax
001.000.310.514.230.310.00 1.37
PENCIL GRIPS, HANGING BOX FILE FOLDER472718
Pencil grips, hanging box file folders
001.000.310.514.230.310.00 50.81
9.5% Sales Tax
001.000.310.514.230.310.00 4.83
Total :597.05
123491 1/20/2011 063511 OFFICE MAX INC 456940 FILE FOLDERS
FILE FOLDERS
001.000.640.574.100.310.00 15.02
9.5% Sales Tax
001.000.640.574.100.310.00 1.44
COLORED PAPER/ARCHIVE BOXES483375
COLORED PAPER, ARCHIVE BOXES
001.000.640.574.100.310.00 45.43
9.5% Sales Tax
001.000.640.574.100.310.00 4.31
COPY PAPER501792
8 1/2 X 11 COPY PAPER
001.000.640.574.100.310.00 215.52
9.5% Sales Tax
001.000.640.574.100.310.00 20.48
KEYBOARD TRAY511963
KEYBOARD TRAY/CARRIE HITE
001.000.640.574.100.310.00 299.99
9.5% Sales Tax
001.000.640.574.100.310.00 28.50
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Packet Page 37 of 77
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City of Edmonds
14
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :630.69123491 1/20/2011 063511 063511 OFFICE MAX INC
123492 1/20/2011 025889 OGDEN MURPHY AND WALLACE 688706 DEC-10 LITIGATION FEES
Dec-10 Legal Fees
001.000.360.515.100.410.00 18,627.20
DEC-10 RETAINER & LEGAL FEES688711
Dec-10 Retainer Fees
001.000.360.515.100.410.00 16,221.87
Total :34,849.07
123493 1/20/2011 025889 OGDEN MURPHY AND WALLACE 688711 Council legal services for Dec. 2010
Council legal services for Dec. 2010
001.000.110.511.100.410.00 5,527.80
Total :5,527.80
123494 1/20/2011 064552 PITNEY BOWES 3833100JA11 POSTAGE METER LEASE
Lease 12/30 to 1/30
001.000.250.514.300.450.00 866.00
Total :866.00
123495 1/20/2011 073546 PITNEY BOWES RESERVE ACCOUNT 01192011 REPLENISHING RESERVE ACCOUNT
Replenish bulk mail account250-00257
001.000.250.514.300.420.00 1,500.00
Total :1,500.00
123496 1/20/2011 073443 ROHDE, DAVID 008 PW (Storm, Engineering) GIS Analyst
PW (Storm, Engineering) GIS Analyst
412.200.630.594.320.410.00 1,003.00
City Wide GIS
001.000.310.518.880.410.00 708.00
Sewer
411.000.655.535.800.410.00 413.00
Water
411.000.654.534.800.410.00 1,180.00
Total :3,304.00
123497 1/20/2011 073066 SAFARILAND LLC I11-002989 INV#I11-002989 - EDMONDS PD
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123497 1/20/2011 (Continued)073066 SAFARILAND LLC
3X5 WHITE BACKING CARDS
001.000.410.521.910.310.00 82.70
2" FROSTED LIFTING TAPE
001.000.410.521.910.310.00 144.60
ZEPHER DUSTING BRUSH
001.000.410.521.910.310.00 93.10
GRAY 6" RULERS
001.000.410.521.910.310.00 8.68
RED WAND MAGNETIC APPLICATOR
001.000.410.521.910.310.00 93.35
Freight
001.000.410.521.910.310.00 26.99
9.5% Sales Tax
001.000.410.521.910.310.00 40.13
Total :489.55
123498 1/20/2011 036070 SHANNON TOWING INC 195469 Unit 10 - Towing Fees
Unit 10 - Towing Fees
511.000.657.548.680.410.00 192.00
9.5% Sales Tax
511.000.657.548.680.410.00 18.25
Total :210.25
123499 1/20/2011 037303 SNO CO FIRE DIST # 1 Q1-2011 Q1 2011 FIRE SERVICES CONTRACT PAYMENT
Q1-2011 Fire Services Contract Payment
001.000.390.522.200.510.00 1,550,830.50
Total :1,550,830.50
123500 1/20/2011 037375 SNO CO PUD NO 1 2013-8327-0 603 3RD AVE S
603 3RD AVE S
001.000.640.576.800.470.00 32.05
1341 9TH AVE N2022-5062-7
1341 9TH AVE N
001.000.640.576.800.470.00 32.05
15Page:
Packet Page 39 of 77
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City of Edmonds
16
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :64.10123500 1/20/2011 037375 037375 SNO CO PUD NO 1
123501 1/20/2011 038300 SOUND DISPOSAL CO 103587 DISPOSAL SERVICES
PARK MAINTENANCE DISPOSAL SERVICES
001.000.640.576.800.470.00 569.63
Total :569.63
123502 1/20/2011 038300 SOUND DISPOSAL CO JANUARY 2010 ASH DISPOSAL
ASH DISPOSAL
411.000.656.538.800.474.65 6,331.34
Total :6,331.34
123503 1/20/2011 071585 STERICYCLE INC 3001234446 INV#3001234446 CUST#6076358 EDMONDS PD
MINIMUM MONTHLY SERVICE CHARGE
001.000.410.521.910.410.00 10.00
9.5% Sales Tax
001.000.410.521.910.410.00 0.36
Total :10.36
123504 1/20/2011 070837 SUNBELT RENTALS INC 28171358-001 MANLIFT RENTAL
MANLIFT RENTAL (FOR REMOVAL OF
001.000.640.576.800.450.00 468.65
9.5% Sales Tax
001.000.640.576.800.450.00 44.53
Total :513.18
123505 1/20/2011 072555 SYSTEMS DESIGN ED0111 EMS Billing Services-Postage Private
EMS Billing Services-Postage Private
001.000.510.526.100.420.00 7.48
Total :7.48
123506 1/20/2011 038315 THYSSENKRUPP ELEVATOR 655741 SENIOR CENTER ELEVATOR MAINTENANCE For
SENIOR CENTER ELEVATOR MAINTENANCE For
001.000.651.519.920.480.00 154.98
9.5% Sales Tax
001.000.651.519.920.480.00 14.71
16Page:
Packet Page 40 of 77
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Voucher List
City of Edmonds
17
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :169.69123506 1/20/2011 038315 038315 THYSSENKRUPP ELEVATOR
123507 1/20/2011 073216 TRIUNITY ENGINEERING & MGMNT 2010.17DEC PLC PROMGRAMMING
PLC PROMGRAMMING
411.000.656.538.800.410.22 750.00
Total :750.00
123508 1/20/2011 072098 UNIVERSAL FIELD SERVICES LLC 35997 E8GA.SERVICES THRU DECEMBER 2010
E8GA.Services thru December 2010
412.300.630.594.320.410.00 1,380.81
Total :1,380.81
123509 1/20/2011 062693 US BANK 1070 INV#1070 01/06/11 - THOMPSON-EDMONDS PD
SOLO BISTRO HOT CUPS
001.000.410.521.100.310.00 98.62
KESON MEASURING TAPE
001.000.410.521.210.310.00 20.31
CAMERA LIGHT DIFFUSER
001.000.410.521.210.310.00 12.41
CANON LENS HOOD
001.000.410.521.210.310.00 18.61
CANON WIRELESS REMOTE
001.000.410.521.210.310.00 26.53
CANON REMOTE SWITCH
001.000.410.521.210.310.00 45.19
INV#3181 01/06/11 - BARD - EDMONDS PD3181
BOOK/DT INST. TRAINING/LEE
001.000.410.521.400.490.00 27.55
INV#3314 01/06/11 - LAWLESS - EDMONDS PD3314
ANN DUES FBI NAT ACC-LAWLESS
001.000.410.521.100.490.00 82.00
Total :331.22
123510 1/20/2011 062693 US BANK 2143 MS OFFICE CARDS,FORMATTER,SOFTWARE,FLASH
MS Office 2007 Quick Reference Card
001.000.310.518.880.310.00 436.25
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18
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123510 1/20/2011 (Continued)062693 US BANK
PrinterTechs.com- HP LJ2420DN Formatter
001.000.610.519.700.350.00 116.00
Pixel Praise LLC 1 yr template access
001.000.310.518.880.490.00 99.00
ACD Canvas 12 software upgrade
001.000.310.518.880.310.00 327.95
Office Max 16GB USB Flash drives - 4
001.000.310.518.880.310.00 175.16
Best Buy OtterBox Case for iPad
001.000.620.524.100.490.00 71.15
Monoprice.com 350 MHz UTP Ethernet
001.000.310.518.880.310.00 66.64
Blue Flame IT database forms for web
001.000.310.518.880.310.00 31.79
Blue Flame IT database knowledge base
001.000.310.518.880.310.00 15.89
CAR CHARGERS, FLAT SCREENS, QUESTIONPRO3470
Laptop adaptors/car chargers 2 each -
001.000.620.532.200.350.00 229.75
Samsung 55" LED flat screens - 2 each
001.000.310.518.880.350.00 2,162.57
Samsung 55" LED flat screens - 2 each
001.000.620.524.100.350.00 720.86
Samsung 55" LED flat screens - 2 each
001.000.620.558.600.350.00 720.67
Samsung 55" LED flat screens - 2 each
001.000.620.532.200.350.00 721.04
QuestionPro.com Mayor Survey
001.000.210.513.100.490.00 16.00
Total :5,910.72
123511 1/20/2011 062693 US BANK 8669 CREDIT CARD TRANSACTIONS
CLEAR URETHANE, HARDNER
001.000.640.576.800.310.00 154.22
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City of Edmonds
19
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123511 1/20/2011 (Continued)062693 US BANK
GYMNASTICS PARTY SUPPLIES
001.000.640.575.550.310.00 73.30
PLANTS/FLOWERS
127.000.640.575.500.310.00 296.83
CREDIT/EDMONDS BOOKSHOP8669
CREDITS FOR BOOKS
117.100.640.573.100.310.00 -163.94
Total :360.41
123512 1/20/2011 062693 US BANK 3306 LOCK BOEX, MAGNEHELIC GAGE, SEALANT
LOCK BOXES
411.000.656.538.800.310.12 623.06
MAGNEHELIC GAGE
411.000.656.538.800.310.21 152.76
SEALANT
411.000.656.538.800.310.21 264.99
Total :1,040.81
123513 1/20/2011 062693 US BANK 3363 Fisheries Supply - Unit M16 - Gear Lube
Fisheries Supply - Unit M16 - Gear Lube
511.000.657.548.680.310.00 37.76
Radio Shack -Unit 372 - Odometer
511.000.657.548.680.310.00 9.82
Yamoto - Unit 650 - Odometer
511.000.657.548.680.310.00 1,728.73
Town & Country Chrysler- Unit 791 -
511.000.657.548.680.310.00 36.35
Guardian Sec - Old PW Jan Pmt3405
Guardian Sec - Old PW Jan Pmt
001.000.651.519.920.480.00 55.00
Superior Sauna - FAC -Timer
001.000.651.519.920.310.00 86.38
L&I Elect Permit
001.000.651.519.920.490.00 93.40
Superior Sauna -FAC - Control Knob
19Page:
Packet Page 43 of 77
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Voucher List
City of Edmonds
20
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
123513 1/20/2011 (Continued)062693 US BANK
001.000.651.519.920.310.00 17.50
Guardian Sec - Feb 2011
001.000.651.519.920.480.00 55.00
Attn& Notary Supply - Notary Renewal -3546
Attn& Notary Supply - Notary Renewal -
001.000.650.519.910.490.00 152.27
Total :2,272.21
123514 1/20/2011 062693 US BANK 6045 Book "The Architecture of Community"
Book "The Architecture of Community"
001.000.620.558.600.490.00 43.80
Total :43.80
123515 1/20/2011 062693 US BANK 3389 Plaque for Steve Bernheim
Plaque for Steve Bernheim
001.000.110.511.100.490.00 19.65
Total :19.65
123516 1/20/2011 044960 UTILITIES UNDERGROUND LOC CTR 0120114 Utility locates December 2010
Utility locates December 2010
411.000.654.534.800.410.00 67.95
Utility locates December 2010
411.000.655.535.800.410.00 67.95
Utility locates December 2010
411.000.652.542.900.410.00 70.00
Total :205.90
123517 1/20/2011 073541 WA FESTIVALS & EVENTS ASSOC 01052011 ANNUAL MEMBERSHIP WA FESTIVALS & EVENTS
Annual membership fee in Washington
120.000.310.575.420.490.00 125.00
Total :125.00
123518 1/20/2011 026510 WCIA 1033 2011 TBD LIABILITY ASSESSMENT
2011 TBD Liability Assessment
631.000.653.542.310.460.00 5,000.00
20Page:
Packet Page 44 of 77
01/20/2011
Voucher List
City of Edmonds
21
8:59:00AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :5,000.00123518 1/20/2011 026510 026510 WCIA
123519 1/20/2011 070796 WEED GRAAFSTRA & BENSON INC PS 21 C/A 4181-01M
Reidy/Theusen conflict matter
001.000.360.515.100.410.00 1,565.00
Total :1,565.00
123520 1/20/2011 065179 WSAPT TREAS / WIN SLOTA Linda Thornquist 201 2011 Membership dues for Linda
2011 Membership dues for Linda
001.000.620.524.100.490.00 35.00
2011 Membership dues for Marie Harrison.Marie Harrison 2011
2011 Membership dues for Marie Harrison.
001.000.620.524.100.490.00 35.00
Total :70.00
Bank total : 2,233,423.9682 Vouchers for bank code :front
2,233,423.96Total vouchers :Vouchers in this report82
21Page:
Packet Page 45 of 77
AM-3696 Item #: 2. D.
City Council Meeting
Date: 01/25/2011
Time:Consent
Submitted By:Stephen Clifton
Department:Community Services
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Community Services and Economic Development Department Quarterly Report – January, 2011
Recommendation from Mayor and Staff
Previous Council Action
Narrative
As requested by the City Council, this report provides an update on major projects currently worked on
by staff of the Community Services and Economic Development Departments.
Attachments
Attachment 1 - Community Services and Economic Development Quarterly Report – January, 2011
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/19/2011 04:42 PM
Community Services/Economic Dev.Stephen Clifton 01/19/2011 05:00 PM
City Clerk Sandy Chase 01/19/2011 05:08 PM
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Stephen Clifton Started On: 01/19/2011 04:38 PM
Final Approval Date: 01/20/2011
Packet Page 46 of 77
City of Edmonds Community Services
Date: January 20, 2011
To: Mayor Cooper and City Council members
From: Stephen Clifton, AICP
Community Services and Economic Development Director
Subject: Community Services and Economic Development
Quarterly Report – January, 2011
As requested by the City Council, this report provides an update on major projects currently
worked on by staff of the Community Services and Economic Development Departments.
Community Services
I. EDMONDS CROSSING
Project Description
Edmonds Crossing is a regional project intended to provide a long-term solution to current
operational and safety conflicts between ferry, rail, automobile, bus, and pedestrian traffic in
downtown Edmonds and along State Route 104. The Federal Highway Administration
(FHWA), Federal Transit Administration (FTA), Washington State Department of
Transportation (WSDOT) (including Washington State Ferries [WSF]), and City of Edmonds
propose to relocate the existing state ferry terminal from Main Street, in downtown
Edmonds, to Pt. Edwards, south of the downtown core. In the process, a multimodal center
would be established that would integrate ferry, rail, and transit services into a single
complex. A realigned SR 104 from its current intersection with Pine Street would provide
access. The new complex would provide an upgraded ferry terminal designed to meet the
operational requirements for accommodating forecast ferry ridership demand; a new rail
station designed to meet intercity passenger (Amtrak) and commuter rail (Sounder) service;
a transit center that would meet local bus system and regional transit system loading
requirements; facilities that allow both vehicular commuters and walk-on passengers to
utilize various transportation modes; parking, drop-off areas, retail/ concessionaire space,
waiting areas; and a system linking these facilities to allow for the safe movement of users.
Significant Activities Since October 22, 2010
• July, August, September and October, 2010 – No significant activities.
City of Edmonds
Community Services Department
Economic Development Department
Packet Page 47 of 77
2
II. SOUND TRANSIT (PHASE 1, AKA SOUND MOVE)
Project Description
During the past several years, Sound Transit has been implementing what is called the
Sound Move Plan. One element calls for commuter rail services, otherwise known as
Sounder. Commuter rail will eventually link Everett in the north with Seattle, Tacoma and
Lakewood in the South, a total of 82 miles through three counties. Sounder is being
implemented in three phases, one of which includes Everett to Seattle or the North
Commuter Rail corridor. Three commuter rail stations exist along this corridor, i.e., Everett,
Mukilteo and Edmonds.
Everett-Seattle Sounder, at full operation, now calls for 8 trains per day, i.e., four round
trips, and will include reverse trips. This is a reduction of two round trips from the originally
proposed operational plan. The first roundtrip train run began in December, 2003.
Edmonds Station is currently located between Main and Dayton Streets along both sides of
the Burlington Northern Santa Fe (BNSF) tracks. The station area is also co-located with
Amtrak’s Edmonds Passenger Station. The Sounder commuter rail station, once completed
will include ADA accessible rail platforms, shelters, signage, lighting fixtures, hanging flower
baskets, ticket vending machines, on-site parking, and Community Transit bus station.
In an attempt to enhance Willow Creek and the Edmonds Marsh, a culvert is currently
installed near the Marina Beach property beneath both BNSF Railroad tracks, concurrent with
the construction of a second BNSF rail line. This will allow for the eventual daylighting of
Willow Creek, if and/or when funding is available.
Significant Activities since October 22, 2010
• October, November, December 2010 and January, 2011 – Construction continues on the
Sound Transit Edmonds Station. For more information about the project, please link to
www.soundtransit.org/edmondsstation, or Roger Iwata, Community Outreach Corridor
Lead at 206-689-4904 or roger.iwata@soundtransit.org.
Packet Page 48 of 77
3
III. SOUND TRANSIT 2
Expanding the regional mass transit system
On Nov. 4, 2008, voters of the Central Puget Sound region approved a Sound Transit 2
ballot measure. The plan adds regional express bus and commuter rail service while building
36 additional miles of light rail to form a 55-mile regional system. For additional information,
visit http://soundtransit.org/.
Significant Activities Since October 22, 2010
As referenced within the October, 2010 Community Services/Economic Development
Quarterly Report, Sound Transit CEO Joni Earl presented the 2011 budget to the Sound
Transit Board on September 23, 2010. The budget reflects significant changes in the
revenue projections for the ST2 plan. As cited by Sound Transit in past articles, Sound
Transit is experiencing a 25% revenue short fall as a result of the recession, and Sound
Transit needs to re-set the ST2 plan. The good news is that the Snohomish and North King
subareas are in better shape than South King, Eastside and Pierce County subareas.
Projects that are underway, such as the Edmonds Commuter rail station will continue to go
forward as will the High Capacity Transit project to Lynnwood and Light Rail to Northgate.
IV. UNOCAL AKA CHEVRON SITE CLEANUP
Project Description
The UNOCAL property currently consists of a lower yard which currently contains petroleum
contamination resulting from more than 60 years of operation. Chevron, which acquired
UNOCAL, is now the entity responsible for cleaning up the site. Cleanup work at the lower
yard, which began in 2007, is a continuation of remediation work that has been ongoing at
the site since 2001. Chevron conducted the following work from summer 2007 through fall
2008:
• Excavated soil with metals contamination exceeding Washington State Department of
Ecology standards in order to protect against direct contact with the soil (such as
ingestion) and impacts to the groundwater.
• Excavated soil with petroleum contamination exceeding safe levels for direct contact.
Excavation of this soil was for protection of groundwater and surface water.
• Excavated contaminated sediment in Willow Creek, on the northern edge of the site.
The primary excavation work at the lower yard (including the Willow Creek area) was
complete by September 2008. Over 140,000 tons of contaminated soil and 9,000 gallons of
petroleum product have been removed from the site. The lower yard site has been re-
graded and reseeded. The Willow Creek area has been re-planted with native vegetation.
Significant Activities since October 22, 2010
• October, November, December 2010 and January 2011 – Monitoring of the site continues.
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4
V. EDMONDS PUBLIC FACILITIES DISTRICT
Overview
The City Council, pursuant to state law, approved the formation of the Public Facilities
District (PFD) at its April 24, 2001 meeting. A PFD is a separate municipal corporation that
has authority to undertake the design, construction, operation, promotion and financing of a
Regional Center in the city. The Public Facilities District board consists of five members
originally appointed by the City Council on June 19, 2001. Phase 1A renovation of the
original Edmonds High School Auditorium into a first class Edmonds Center for the Arts
(ECA) and multipurpose facility was completed in September of 2006.
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – Edmonds Center for the
Arts 2010-2011 season continues. For information, see http://ec4arts.org/index.
VI. SNOHOMISH COUNTY PAINE FIELD
Overview
On July 14, 2004, a Mead & Hunt Inc. Business Travel Survey was issued which focused on
the market potential and options for Paine Field. On August 20, 2004, a Snohomish County
Citizen Cabinet issued an Economic Development Final Report -Blueprint for the Economic
Future of Snohomish County. Both reports put Paine Field in the regional spotlight as they
highlight the possibility of using Paine Field for commercial aircraft operations, thus changing
its general aviation status.
Although Snohomish County Executive Aaron Reardon and some County Council members
have said they do not support commercial air service at Paine Field, federal law obligates the
county to accommodate commercial service. Federal law does not allow the county to
prohibit or limit scheduled passenger air service. Instead, it requires that the county
negotiate with the airlines in good faith to accommodate their proposed service.
Horizon Airlines has indicated it wants to operate four times a day to Portland and twice per
day to Spokane, using 75-seat Bombardier Q400 turboprop airplanes on both routes.
Allegiant has said it plans to operate twice a week to Las Vegas, using 150-seat MD83 jet
aircraft.
Before airlines may begin commercial service, the FAA must amend the county’s operating
certificate for Paine Field as well as the airlines’ operating specifications. The county was
required to prepare an environmental assessment for FAA approval before those
amendments can occur.
Key points of the draft environmental assessment include:
1. Considering all current aircraft operations (take offs and landings) at Paine Field.
2. Traffic mitigation.
3. Emissions affecting air quality.
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The draft environmental assessment is available for review at the airport office, on the Paine
Field Web site http://www.painefield.com/airserviceea.html, at
www.snoco.org/departments/airport and also in local public libraries.
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – No new information at this
time.
VII. RAILROAD QUIET ZONE
Overview
As discussed on a few occasions, there is an expressed desire of the City Council and Port of
Edmonds to establish a full or partial quite zone along the City's shoreline. A quiet zone is a
section of rail line that contains one or more consecutive public crossings at which
locomotive horns are not routinely sounded.
Significant Activities Since October 22, 2010
• October, November and December 2010 and January 2011 – No new information at this
time.
VIII. CITY OF EDMONDS / COMCAST FRANCHISE AGREEMENT
Overview
With a record of successfully negotiating Verizon franchise agreements, several members of
the North Puget Sound Consortium formed a Consortium for the purposes of negotiating
franchise agreements with Comcast. Jurisdictions invited to participate include: Snohomish
County, the Cities of Bothell, Carnation, Edmonds, Kenmore, Lake Forest Park, Mercer
Island, Shoreline, Woodinville, and the Town of Woodway. Benefits of a coordinated effort
include: ensuring that the public receives the maximum rights and benefits from their
respective franchise agreements; better coordination of negotiations with Comcast; sharing
the costs of negotiations including hiring a national consultant and attorneys to assure the
citizens of each jurisdiction that their franchise is competitive, both locally and nationally;
and creating a common template and negotiation strategy through the assistance of a
national consultant and attorneys to maximize leverage during the negotiations.
Significant Activities Since October 22, 2010
• October, November and December, 2010 and January, 2011 – The North Puget Sound
Consortium agreement template was completed in 2010 and Ogden Murphy Wallace will
be reviewing the agreement with their clients (includes the City of Edmonds). I will be
discussing with Ogden Murphy Wallace whether the City will need to utilize River Oaks
Communications to help tailor the Comcast Franchise to meet the needs of Edmonds. A
more narrowly focused review by me and the City Attorney of the draft template will
begin soon.
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NOTE: As referenced in past correspondence, the Comcast Franchise expires in April,
2011. I am prepared to meet with Ogden Murphy Wallace and Comcast as needed to
finalize renewal of the franchise. As a final template is ready to review, all parties
should meet soon in order to get this in front of the City Council in a timely manner. As
was the case with the Frontier Franchise Agreement, we may also need help from River
Oaks Communications, albeit, perhaps only for final review of the agreement.
Economic Development
I. PARTNERSHIPS
Goal 1, Policy 1a of the Edmonds Economic Development Plan is to promote a results-
oriented permit and licensing process, which consolidates review timelines, eliminates
unnecessary steps, and maintains a strong customer service approach.
Significant Activities Since October 22, 2010
• October, November and December, 2010 and January, 2011 – No new information at
this time.
Goal 1 of the Edmonds Economic Development Plan states: ”foster a healthy business
community that provides employment and other economic opportunities.”
Significant Activities Since October 22, 2010
• October, November and December, 2010 and January, 2011 –No new information at
this time.
Economic Development Commission Overview
On June 2, 2009 – The City Council approved Ordinance 3735 which creates a new
Citizens Economic Development Commission (EDC) in order to determine new strategies
for economic development within the City and identify new sources of revenues. In
conjunction with the Planning Board, the new commission is to review and consider
strategies designed to improve commercial viability, tourism development, and activity.
The ED Commission consists of 17 members appointed by Mayor Gary Haakenson and the
City Council. The commission is staffed by the City’s Economic Development Director.
The Commission will make recommendations to the Mayor and City Council, as well as to
other City boards or commissions as appropriate, regarding economic development
strategies. The commission will provide an annual report to the Council in December of
every year. The commission is scheduled to end on December 31, 2010. Minutes from
monthly meetings (once approved by the Edmonds EDC) can be found at
http://www.ci.edmonds.wa.us/EconDevMinutes.stm.
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Significant Activities Since October 22, 2010
• November 17, 2010 – The Edmonds Economic Development Commission conducted a
meeting in the Brackett Meeting Room. The Strategic Planning and Visioning;
Technology; Land Use; and Tourism sub groups all presented updates.
The Edmonds EDC agenda also included a three person panel working on business-
friendly green initiatives. The Edmonds Economic Development Commission and
Planning Board were involved in putting together this presentation while Sustainable
Edmonds endorsed it with their support and presence. The presentations were open
to the public and were also advertised via the City’s website and Government
Channel. The City of Bellingham is doing remarkable things and was featured on a
PBS special about green initiatives and businesses working together. Many of the
programs are incentive based; for example in Bellingham, LEED certified buildings
are guaranteed a one week turnaround on their building permit application. Nick
Hartrich of Sustainable Connections in Bellingham has offered his assistance to our
City should we choose to go down a similar path.
• December 15, 2010 - The Edmonds Economic Development Commission conducted a
meeting in the Brackett Meeting Room. The Strategic Planning and Visioning;
Technology; Land Use; and Tourism sub groups all presented updates.
An additional item included an update from Jill Sterrett, Affiliate Instructor with the
UW Dept. of Urban Design & Planning, and University of Washington students,
about findings of the Phase 1 special district planning efforts related to the Five
Corners and Westgate Neighborhood Centers; and Strategic Planning funding. The
citizen survey and Phase 1 Special District report can be found on the City’s website
at http://www.ci.edmonds.wa.us/CitEconDevCommDocs.stm under Five Corners and
Westgate Neighborhood Commercial Areas - Planning Process
• December 22, 2010 – The Edmonds City Council approved the 2011 City Budget which
contains an amount of $100,000 to fund the Edmonds EDC’s recommendation to
develop a strategic plan.
• January 19, 2011 – The Edmonds Economic Development Commission conducted a
meeting in the Brackett Meeting Room. The Strategic Planning and Visioning;
Technology; Land Use; and Tourism sub groups all presented updates. Additionally,
agenda items included an update from Jill Sterrett, Affiliate Instructor with the UW
Dept. of Urban Design & Planning, and University of Washington students, about
Phase 2 of the special district planning efforts related to the Five Corners and
Westgate Neighborhood Centers; and a presentation by Doug Spee, owner of the
existing Post Office site. The purpose of the presentation was to solicit comments
about preliminary concepts for the site.
Goal 1, Policy 1f of the Edmonds Economic Development Plan states: ”Continue to
partner with business and economic development organizations, and address feedback from
the business community.”
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Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – I continue to attend
monthly Edmonds Chamber of Commerce Economic Development Committee
meetings and Downtown Edmonds Merchants Association (DEMA) meetings in order
to share information about City issues and hear about Chamber and DEMA
issues/concerns.
II. BUSINESS EXPANSION, RETENTION, AND DIVERSIFICATION OF TAX
BASE
Goal 1, Policy 1c of the Edmonds Economic Development Plan states: “Encourage and
expand business expansion and retention programs. Goal 3 calls for diversifying the tax
base and increasing revenues to support local services.”
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – I continued working
with property and business owners in attempts to help find leasable space and
relocate existing businesses, in addition to discussing potential leasing and
redevelopment of buildings and land.
• January 19, 2011 – As referenced above, a presentation was given to the Edmonds
EDC by Doug Spee, owner of the existing Post Office site. The purpose of the
presentation was to solicit comments on preliminary concepts of the site.
Goal 2, Policy 2i of the Edmonds Economic Development Plan states: “Create synergy for
commercial businesses where possible, for example, by implementing a “retail core” area in
the downtown.”
Significant Activities Since October 22, 2010
• See comments below under Section III about a proposed Downtown Business
Improvement District.
III. IMPROVING BUSINESS CLIMATE
Goal 2, Policy 2e of the Edmonds Economic Development Plan states: “explore options
such as Business Improvement Districts/Areas (special assessment districts) as a way to help
shopping areas fund marketing and beautification in a sustainable fashion.
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – Representatives from
the City of Edmonds and Greater Edmonds Chamber of Commerce Downtown
Edmonds Merchants Association (DEMA) continued to meet and discuss the possible
establishment a Downtown Edmonds Business Improvement District (BID).
Goal 2, Policy 2h of the Edmonds Economic Development Plan states: “Work to identify
and “brand” distinct business districts, where there is a natural synergy, such as the
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Highway 99 International District, the Stevens Hospital Medical Corridor, and the 4th Avenue
Arts Corridor.”
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – Highway 99
Enhancement Project - includes adding street lighting fixtures and artwork along the
portion of Highway 99 passing through the International District. Light fixtures have
been delivered to the City of Edmonds. Washington State DOT has authorized the
City to solicit bids for construction purposes.
• October, November and December 2010 and January, 2011 – Frances Chapin
continues to work on wayfinding signage opportunities including kiosks and locator
signs. Additionally, public parking signs, utilizing the universal parking symbol, have
been installed at various locations within the downtown area to direct visitors to
public parking areas. Small directional signs to the Edmonds Center for Arts and
Public Safety Complex have been installed, as well as the first two flower poles in
front of Olive’s Restaurant on 5th Avenue North; each flower pole will eventually be
embellished with artistic elements to make each unique. NOTE: The two first artistic
elements were paid for by the Edmonds Arts Festival Foundation.
IV. TECHNOLOGY
Goal 3, Policy 3b of the Edmonds Economic Development Plan states: “Leverage technology
assets, such as existing fiber connections, to pursue new revenue streams.”
Significant Activities Since October 22, 2010
• October, November and December, 2010 and January, 2011 – The Economic
Development and Community Services staff continue to meet monthly with the City’s
Community Technology Advisory Committee (CTAC) regarding existing technology
assets, e.g., fiber and communications equipment.
• October 20, 2010 – City Staff issued a RFQ to solicit web designers for the purposes
updating the City of Edmonds’s website.
• December 7, 2010 – The Edmonds City Council authorized Mayor Cooper to execute a
Professional Services Agreement with local website designer. The contractor withdrew
from the negotiation process which resulted in City staff seeking another consultant.
• December 21, 2010 – The Edmonds City Council approved the 2011 City of Edmonds
Budget which contained an amount of $19,000 to update the City’s website. City staff is
currently working with Judd Boyer Designs on a draft template prior to moving forward
on refinement of an new website.
• January 11, 2011 – As requested by the City Council, Carl Nelson, Chief Information
Officer for the City of Edmonds presented a quarterly update to the City’s Finance
Committee on Community Technology Advisory Committee activities.
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V. TOURISM
Goal 3, Policy 3g of the Edmonds Economic Development Plan states: “Expand tourism
efforts to take advantage of regional trends, such as nature tourism.”
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – The Economic Development
Commission Tourism Subgroup has been meeting to discuss tourism development.
• October, November and December 2010 and January, 2011 – Cindi Cruz completed the
2011 Community Calendar of Events. The Calendar of Events has been posted to the
City’s website at http://www.ci.edmonds.wa.us/CalendarOfEventsForWebsite.pdf
Items of Interest
Energy Efficiency / Sustainability
Significant Activities Since October 22, 2010
• November 17, 2010 – See page 7, November 17, 2011 item under Economic
Development Commission.
American Recovery and Reinvestment Act (ARRA)
Energy Efficiency and Conservation Block Grant (EECBG)
In March of 2009, Energy Secretary Steven Chu announced plans to invest $3.2 billion
in energy efficiency and conservation projects in U.S. cities, counties, states,
territories, and Native American tribes. The Energy Efficiency and Conservation Block
Grant (EECBG) program, funded by President Obama’s American Recovery and
Reinvestment Act, will provide formula grants for projects that reduce total energy use
and fossil fuel emissions, and improve energy efficiency nationwide. The City of
Edmonds received notification that it is eligible for a $160,200 block grant under the
EECBG program. The City has until June 25, 2009 to submit an application, i.e., "claim"
the grant amount, and 18 months to obligate and three years to expend the funds.
This is an entitlement grant for cities over 35,000 in population, rather than a
competitive grant. On September 22, 2009, the City was notified that the Department of
Energy has awarded an Energy Efficiency Conservation Block Grant to the City of
Edmonds. The award is the full amount referenced in the March 2009 eligibility
announcement ($160,200). The funds will be used for the following six different
projects. Announcement of the EECBG opportunity was shared with, and the attached
proposed project list was also reviewed by, the Mayor’s Climate Protection Committee.
Project 1 - PC Energy Management (federal funds)
Project 2 - Network Server Energy Upgrades – (federal funds)
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Project 3 - Residential & Commercial Energy Meters (federal and local non-federal
funds)
Project 4 - Heating System Design and Feasibility Study (federal funds)
Project 5 - Purchase Hybrid Vehicles – (federal and local non-federal funds)
Project 6 - Low-Energy Lighting Retrofit – (federal funds)
Significant Activities Since October 22, 2010
• January, 2011 – As noted within earlier Community Services/Economic Development
Reports, it is possible that the City may consider the purchase of an electric police
scooter and/or other electric sedan(s) in lieu of one or more of the hybrid vehicles
identified in t Item 5 above as technology and availability improves. This is
dependent on availability and pricing within the required 3-year expenditure
window.
NOTE: The City has been notified that it is eligible for a Nissan Leaf which would
be the City’s first all electric vehicle and charging station. The City’s Public Works
Department is working on details related to this potential purchase.
Burlington Northern Santa Fe – Installation of Second Rail Line
As a part of the Sound Transit’s Sound Move, Burlington Northern Santa Fe (BNSF) will
be installing a second rail line alongside the existing rail line between the areas north of
Downtown Edmonds and south of Marina Beach Park.
Based on BNSF engineering plans and field stakes, there will be impacts to Admiral Way
and Marina Beach Park. As mentioned within 2010 Community Services and Economic
Development Quarterly Reports, the City secured the services of an engineering firm in
order to fully determine the impact and possibly design a new Admiral Way alignment
that will maintain access to Marina Beach Park, Port of Edmonds and existing parking
areas.
Regarding a timeline related to the installation of a BNSF second rail line, BNSF has
begun grading south of Dayton Street and the installation and relocation of the existing
and second rail lines respectively, could begin sometime in 2011 and 2012 or later. This
being said, I am trying to obtain a definitive date as to when installation of the second
rail line.
Significant Activities Since October 22, 2010
• October, November and December 2010 and January, 2011 – BNSF has been
installing culverts beneath the existing rail line and a future second rail line near
Marina Beach Park and off leash area. The culverts, financed by Sound Transit,
will allow for the eventual daylighting of Willow Creek.
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Washington State Ferries (WSF) Mukilteo Multimodal Terminal Project
As mentioned within Community Services/Economic Development 2010 Quarterly
Reports, WSF and the Federal Transit Administration (FTA) have been in the process of
evaluating concepts to replace or relocate the Mukilteo Ferry Terminal. The
environmental process for this project was re-initiated in February 2010 after being on
hold since 2007, due to funding and constructability issues associated with previously
identified alternatives. During this process, the project team evaluated ten concepts in
the screening process. These concepts, which are described within the document
Mukilteo Multimodal Project Concept Descriptions (WSF, September 2010), are listed
below and grouped geographically. NOTE: The concepts were posted on the home
page of the City’s website.
Existing Mukilteo Terminal
• No Build
• Existing Site Improvements
Elliot Point
• Elliot Point – Option 1
• Elliot Point – Option 2
• Elliot Point – Option 3
• Mount Baker Terminal
Edmonds
• Edmonds - Existing Terminal
• Edmonds – Existing Site Improvements
• Edmonds – Point Edwards
Everett
• Port of Everett South Terminal
Referenced within the October, 2010 Quarterly Report, I cited that Mayor Cooper and
City staff did/do not support the Existing Main Street Concept for reasons cited within
a May 26, 2010 e-mail (this was not an all inclusive list). A follow-up response was
sent to WSF on November 15, 2010 with a copy also sent to the City Council.
Significant Activities Since October 22, 2010
• October 12, 2010 – WSF conducted a public scoping meeting in Mukilteo.
• October 13, 2010 – WSF conducted a public scoping meeting at Whidbey Island.
• October 14, 2010 – WSF conducted an on-line public meeting.
• October 27, 2010 – WSF conducted a public scoping meeting in the City of
Edmonds Council Chamber.
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• November 19, 2010 - City staff provided a response to Washington State Ferries.
• December 15, 2010 - Washington State Ferries conducted a Mukilteo Multimodal
Project Transportation discipline support meeting where the main topic of
discussion related to a Draft Mukilteo Multimodal Terminal Project
Transportation Methods and Assumptions Tech Memo. During the meeting, I
stated that based on my review of the materials provided, it appears that as a
result of early environmental screening, reassigning the Mukilteo/Clinton ferry
route to the Cities of Everett or Edmonds, as alternatives to building a new
Mukilteo Multimodal Terminal, will no longer be studied within the Mukilteo
Multimodal Terminal Environmental Impact Statement. Washington State Ferries
staff confirmed this to be the case.
To learn more about the project, please visit the project webpage at
www.wsdot.wa.gov/projects/ferries/mukilteoterminal/multimodal/.
Washington State Ferries (WSF) - Temporary Closure of Mukilteo Multimodal
Terminal – Requires Temporary Rerouting For a Clinton/Edmonds Route
WSF is closing the Mukilteo Ferry Terminal for three weekends in March/April 2011 for
repairs. The dates are as follows:
Friday, March 18-Sunday, March20
Friday, March 25-Sunday, March 27
Friday, April 1 – Sunday, April 3 (only if needed)
During this time, ferry riders from Clinton, Whidbey Island, will be temporarily routed
to Edmonds. The third weekend closure is tentative because WSF hopes to have the
work completed in the first two weekends, but is allowing for additional time should
the work necessitate it. During these weekends, the Edmonds terminal will be
operating between 5:00 a.m. and midnight. There will be an additional 17 sailings on
Friday and 16 additional sailings on Sat/Sun out of Edmonds. The intersection at Main
Street will be operating with ferry traffic for 35 minutes each hour (compared to 20
minutes each hour during normal operation). To assist customers and locals, there will
be WSP and/or WSF presence at Pine, Dayton and Main Streets.
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AM-3680 Item #: 2. E.
City Council Meeting
Date: 01/25/2011
Time:Consent
Submitted For:Jaime Hawkins Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on final construction cost for the 2009 Asphalt Overlay Project and Council acceptance of project.
Recommendation from Mayor and Staff
Council accept the 2009 Asphalt Overlay Project.
Previous Council Action
On June 23, 2009, Council authorized Staff to advertise for bids on the 2009 Asphalt Overlay Project.
On August 17, 2009, Council awarded a contract to Cemex Construction Materials Pacific LLC for the
2009 Asphalt Overlay Project.
On October 19, 2010, Council authorized $82,415 in funding from the Street Construction/Improvement
Fund for the 2009 Asphalt Overlay Project.
On January 11, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the
Council consent agenda for approval.
Narrative
The 2009 Asphalt Overlay project is complete. The project improved Dayton St. between SR104 and 5th
Ave, 212th St. between 84th Ave and 72nd Ave and replaced the decorative crosswalks at the intersection
of Dayton St. and 5th Ave. The contract administration and inspections during construction were
completed by Perteet Engineering with support from City staff. A summary of the construction costs are
shown below:
Construction Cost
Contractor (CEMEX Construction)$952,007
Testing (HWA Geosciences) $12,095
Construction Management (Perteet Engineering)$107,280
City Staff $11,000
Total Construction Cost $1,082,382
A federal grant through the American Recovery and Reinvestment Act (ARRA) provided $999,985 in
funding and the balance was paid from local funds.
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Form Review
Inbox Reviewed By Date
Engineering Robert English 01/20/2011 10:33 AM
Public Works Sandy Chase 01/21/2011 10:32 AM
City Clerk Sandy Chase 01/21/2011 10:32 AM
Mayor Mike Cooper 01/21/2011 11:16 AM
Final Approval Sandy Chase 01/21/2011 11:23 AM
Form Started By: Megan Cruz Started On: 01/12/2011
Final Approval Date: 01/21/2011
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AM-3695 Item #: 2. F.
City Council Meeting
Date: 01/25/2011
Time:Consent
Submitted By:Frances Chapin
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Authorization to award Edmonds Arts Commission recommended Tourism Promotion contracts with
local cultural organizations.
Recommendation from Mayor and Staff
Authorize Mayor to sign contracts for Tourism Promotion awards.
Previous Council Action
Narrative
The Edmonds Arts Commission Tourism Promotion Awards Committee and staff reviewed applications
requesting a total of $11,000 for 2011 funding. Allocations totaling $9,000 were recommended in a
motion at the Arts Commission regular meeting on December 6, 2010. The funding for these contract
awards is budgeted for 2011 from the portion of the City Lodging Tax Tourism Promotion Fund
allocated to the Arts Commission per Resolution #630. The expenditure is part of the approved 2011
budget for the 123 Fund. Each applicant organization awarded meets the requirements set forth by the
Edmonds Arts Commission and is required to submit a final report to meet the State reporting
requirements for expenditure of Lodging Tax funds.
The following contract awards are recommended for City Council approval: Cascade Symphony
Orchestra - $2,000 for radio advertising; Driftwood Players - $2,000 for the season brochure; EAFF/Art
Studio Tour - $1000 for print/ banner advertising; Olympic Ballet - $2,500 for print/banner advertising;
for a new ballet production, Coppelia; Sno-King Chorale - $1000 for radio/print/banner advertising; and
due to the fact that some cultural events are developed later in the year, $500 for emerging events that
may receive Arts Commission approval during 2011. Each of the cultural organizations recommended
for awards attracts significant numbers of visitors to Edmonds for their events.
Attachments
EAC Tourism Promotion Application
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/20/2011 03:21 PM
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Frances Chapin Started On: 01/18/2011 01:50 PM
Final Approval Date: 01/20/2011
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City of Edmonds Parks, Recreation & Cultural Services Department
Contracts for Cultural Tourism Promotion - 2011
GUIDELINES
OBJECTIVE: To award contracts for services to promote cultural/art events/programs that strengthen community based
arts organizations and contribute to economic vitality through attracting audience from outside of
Edmonds. This objective is accomplished through funding provided to the Edmonds Arts Commission by
the City of Edmonds Lodging Tax Fund per City Council Resolution 630. Generally no more than $2,000
will be awarded to any one organization.
ELIGIBILITY: Projects presented by not for profit organizations for promotion of cultural events/programs to attract
visitors to Edmonds are eligible. Projects could include advertising, publicizing, or otherwise distributing
information on activities or events for the purpose of attracting and welcoming visitors to Edmonds.
Proposals that are exclusively for an organization’s membership or other exclusive group will not
be considered.
DEADLINE: The deadline is Tuesday, November 30, 2010 - 5 p.m. Incomplete or late
applications will not be considered. Applications will be reviewed by the Arts Commission and awards will
be voted on at the next regularly scheduled Commission meeting. Contract awards are recommended
pending City Council approval. Applicants will be notified by the end of February, 2011.
PROCEDURES: Applications must be submitted on the attached form. We do not anticipate you
will need more space than the amount allowed to answer questions. Cover letters may
be added but will not substitute for an application form.
Please send or deliver FOUR (4) copies including original of your completed application to:
Edmonds Arts Commission, 700 Main Street, Edmonds WA 98020
FOR MORE INFORMATION: Please contact the Cultural Services/Arts Office, Frances Chapin or Kris Gillespie, Edmonds
Arts Commission, 425-771-0228, or chapin@ci.edmonds.wa.us
REVIEW CRITERIA
In awarding these contracts for services to promote cultural tourism the Edmonds Arts Commission rcommendations are
generally based on the following criteria to evaluate the applicant organization:
(40%) 1. Promotion of artistic quality: the degree of professionalism exhibited in events/programs sponsored by the
organization; the extent to which these events/programs attract visitors to the community and improve the community's
reputation for and appreciation of the arts.
(15%) 2. Community Cultural Plan: the extent to which the organization supports the goals or implements strategies of
the Community Cultural Plan.
(15%) 3. Public participation: the degree to which the public is involved in organizing, implementing and evaluating the
projects of the organization; attendance by the public.
(15%) 4. Financial need: the demonstration of financial need is reflected in a realistic budget, reasonable ratio of
program expenditures to administrative costs and evidence of other funding sources, i.e. donations.
(15%) 5. Management capabilities: demonstration of the ability to complete and evaluate the project successfully, i.e.
board resources, skilled personnel, previous successful programs. Previous year recipients of EAC Cultural Touism
Awards will be reviewed contingent on submission of a satisfactory Final Report
NOTE: Set your page margins at .5” on all sides to fit this document
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Promotion Contract
Award Application Form
Edmonds Arts Commission
FISCAL YEAR 2011
January 1 - December 31, 2011
1. Applicant Organization
LEGAL NAME:
MAILING ADDRESS:
ADDRESS:
CITY: STATE: ZIP:
ORGANIZATION CONTACT: PHONE:
BOARD PRESIDENT:
INCORPORATION DATE: IRS DETERMINATION #
2. Organization Profile: Briefly describe the mission and goals of your organization and your programs and
services.
3. Event/Program Information (what event or program you are promoting)
PROGRAM TITLE:
PROGRAM START DATE: PROGRAM END DATE:
4. Project Description (Be specific, this is what you will spend the money on, not necessarily the overall event.
For example, radio advertising, print advertising, banner, etc.)
TOTAL REQUEST $
5. Project Evaluation – Please answer the following questions with regard to the specific project you are
requesting funds for (e.g. brochure, radio ads, poster etc.). Include additional information on your overall program
if applicable.
a. How can you demonstrate that this project encourages people to come to Edmonds?
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2011 EAC Promotion Award Application 2
b. Who is your intended audience? (e.g. radio ads reach what geographic area?)
What is your anticipated attendance (#)?
How will you report on and evaluate the effectiveness of the project in attracting visitors to Edmonds this year?
c. How are volunteers and the greater public involved in organizing, implementing and evaluating this proposed
event/program?
d. How does your specific project and your overall program further the goals of the Community Cultural Plan? A copy of
the plan can be downloaded at www.ci.edmonds.wa.us/artscommission
6. Organization Budget Overview
Fiscal year starting & ending dates: To:
Most recently completed fiscal year actuals Revenue: Expense:
Current fiscal year projected: Revenue: Expense:
7. Please provide the following supportive documentation with your application:
__ 1. I.R.S. Determination Letter (501(c)(3) Status) or WA State non-profit designation
__ 2. A current copy of your approved Operating Budget
__ 3. Current Board List (with contact information)
__ 4. Three letters of support for the project. These letters may be from up to two board members, plus participants
and/or recipients of your program/services attesting to the value/need of your proposal and your ability to complete
the project.
Remember to include 4 complete copies of your application (one original and three copies).
> NOTE: incomplete grant requests will not be considered <
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AM-3701 Item #: 3.
City Council Meeting
Date: 01/25/2011
Time:5 Minutes
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:
Information
Subject Title
Swearing-in ceremony for Police Sergeant Kenneth D. Ploeger.
Recommendation from Mayor and Staff
N/A
Previous Council Action
N/A
Narrative
A swearing-in ceremony will be conducted for Police Sergeant Kenneth D. Ploeger.
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Sandy Chase Started On: 01/20/2011 03:24 PM
Final Approval Date: 01/20/2011
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AM-3685 Item #: 4.
City Council Meeting
Date: 01/25/2011
Time:5 Minutes
Submitted By:Renee McRae
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Presentation of check by the Edmonds Police Foundation in honor of Chief David N. Stern
for Haines Wharf Park.
Recommendation from Mayor and Staff
Accept check and thank the Edmonds Police Foundation for $12,100 to support amenities at Haines
Wharf Park.
Previous Council Action
Narrative
The Edmonds Police Foundation will present a check to the City of Edmonds for the Chief David N.
Stern Overlook at Haines Wharf Park. The $12,100 is from donations received from friends, co-workers
and the community following the Chief’s death in 2007. The overlook amenities will be paid for with
these funds. This includes two benches, a viewing scope and a scenic identifier.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 01/19/2011 04:41 PM
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Renee McRae Started On: 01/13/2011 10:19 AM
Final Approval Date: 01/20/2011
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AM-3697 Item #: 5.
City Council Meeting
Date: 01/25/2011
Time:60 Minutes
Submitted For:Lorenzo Hines Submitted By:Debra Sharp
Department:Finance
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Public Safety Reserve Fund budget amendment to pay off 1998 LTGO bonds. (Public
comment will be received).
Recommendation from Mayor and Staff
None
Previous Council Action
The issue was discussed by Council on 12/14/2010. The Council voted 4-1 to pay off the city hall
portion of the 1998 LTGO bond on 1/4/2011 using the balance from the Public Safety Reserve.
Narrative
This amendment requests expenditure authority from the Public Safety Reserve Fund in the amount of
$1,335,993 to pay off the city hall portion of the 1998 LTGO bond. As of 12/23/2010, the bond pay
off totaled $1,334,438. Additional authority, above the pay off amount, is requested in case the pay off
figure increases due to time and market conditions.
Fiscal Impact
Fiscal Year:2011
Revenue:
Expenditure:$1,335,993
Fiscal Impact:
Expenditure authority totaling $1,335,993, from Fund 010- Public Safety Reserve, is requested to pay off
bond debt.
Attachments
1998 LTGO Budget Amendment
1998 LTGO Bond Summary
Form Review
Inbox Reviewed By Date
Finance Lorenzo Hines 01/20/2011 04:03 PM
City Clerk Sandy Chase 01/20/2011 04:07 PM
Mayor Mike Cooper 01/20/2011 04:45 PM
Final Approval Sandy Chase 01/20/2011 05:05 PM
Form Started By: Debra Sharp Started On: 01/20/2011 09:14 AM
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Final Approval Date: 01/20/2011
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R:\BUDGET\BUDGET AMENDMENT\2011\JANUARY AMENDING ORDINANCE.DOCX
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2011
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3831 adopting the final budget for the
fiscal year 2011 is hereby amended to reflect the changes shown in “Exhibit A” adopted herein
by reference.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
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effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, MIKE COOPER
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
W. SCOTT SNYDER, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2011.
CITY CLERK, SANDRA S. CHASE
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EXHIBIT“A:” BUDGET SUMMARY BY FUND
2011 2011
FUND FUND BEGINNING REVENUE EXPENDITURES ENDING
NO. DESCRIPTION CASH CASH
001 GENERAL FUND 2,815,313 32,512,273 32,320,897 3,006,689
006 EMERGENCY/FINANCIAL RESERVE 1,927,600 0 0 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 435,782 376,566 481,500 330,848
010 PUBLIC SAFETY EMERGENCY RESERVE 1,334,993 1,000 1,335,993 0
104 DRUG ENFORCEMENT FUND 91,478 30,000 80,233 41,245
111 STREET FUND 420,421 1,363,000 1,426,942 356,479
112 COMBINED STREET CONST/IMPROVE 113,189 1,394,407 1,369,795 137,801
113 MULTIMODAL TRANSPORTATION FD. 26,542 1,000,000 1,025,000 1,542
116 BUILDING MAINTENANCE 86,325 106,600 95,000 97,925
117 MUNICIPAL ARTS ACQUIS. FUND 340,026 58,900 109,050 289,876
118 MEMORIAL STREET TREE 17,570 0 0 17,570
120 HOTEL/MOTEL TAX REVENUE FUND 176,262 75,000 105,750 145,512
121 EMPLOYEE PARKING PERMIT FUND 87,811 20,000 26,086 81,725
122 YOUTH SCHOLARSHIP FUND 15,878 3,000 4,000 14,878
123 TOURISM PROMOTIONAL FUND/ARTS 50,705 18,850 21,000 48,555
125 PARK ACQ/IMPROVEMENT 150,316 700,000 623,000 227,316
126 SPECIAL CAPITAL FUND 342,159 700,000 699,582 342,577
127 GIFTS CATALOG FUND 187,398 4,640 6,300 185,738
129 SPECIAL PROJECTS FUND 702 224,260 224,962 0
130 CEMETERY MAINTENANCE/IMPROV 92,319 119,700 148,179 63,840
131 FIRE DONATIONS 0 0 0 0
132 PARKS CONSTRUCTION 255,694 1,687,500 1,735,500 207,694
136 PARKS TRUST FUND 111,422 37,000 0 148,422
137 CEMETERY MAINTENANCE TRUST FD 782,566 13,300 0 795,866
138 SISTER CITY COMMISSION 11,057 5,400 4,900 11,557
211 LID FUND CONTROL 0 0 0 0
213 LID GUARANTY FUND 50,233 0 0 50,233
234 LTGO BOND DEBT SERVICE FUND 0 465,973 465,973 0
411 COMBINED UTILITY OPERATION 4,473,733 15,002,937 15,139,354 4,337,316
412 COMBINED UTILITY CONST/IMPROVE 3,611,757 6,825,000 10,300,000 136,757
414 CAPITAL IMPROVEMENTS RESERVE 158,752 947,035 836,035 269,752
511 EQUIPMENT RENTAL FUND 4,534,302 875,476 1,184,702 4,225,076
617 FIREMEN'S PENSION FUND 263,852 92,928 132,250 224,530
631 TRANSPORTATION BENEFIT DISTRICT 0 600,000 600,000 0
Totals 22,966,157 65,260,745 70,501,983 17,724,919
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EXHIBIT “B”: BUDGET AMENDMENTS BY EXPENDITURE
ORD. NO. ORD. NO. ORD. NO. 2011
FUND FUND 3831 Amended
NO. DESCRIPTION 12/31/2010 1/25/2011 Budget
001 GENERAL FUND 32,320,897 0 0 32,320,897
006 EMERGENCY/FINANCIAL RESERVE 0 0 0 0
009 LEOFF-MEDICAL INS. RESERVE 481,500 0 0 481,500
010 PUBLIC SAFETY EMERGENCY RESERVE 0 1,335,993 0 1,335,993
104 DRUG ENFORCEMENT FUND 80,233 0 0 80,233
111 STREET FUND 1,426,942 0 0 1,426,942
112 COMBINED STREET CONST/IMPROVE 1,369,795 0 0 1,369,795
113 MULTIMODAL TRANSPORTATION FD. 1,025,000 0 0 1,025,000
116 BUILDING MAINTENANCE 95,000 0 0 95,000
117 MUNICIPAL ARTS ACQUIS. FUND 109,050 0 0 109,050
118 MEMORIAL STREET TREE 0 0 0 0
120 HOTEL/MOTEL TAX REVENUE FUND 105,750 0 0 105,750
121 EMPLOYEE PARKING PERMIT FUND 26,086 0 0 26,086
122 YOUTH SCHOLARSHIP FUND 4,000 0 0 4,000
123 TOURISM PROMOTIONAL FUND/ARTS 21,000 0 0 21,000
125 PARK ACQ/IMPROVEMENT 623,000 0 0 623,000
126 SPECIAL CAPITAL FUND 699,582 0 0 699,582
127 GIFTS CATALOG FUND 6,300 0 0 6,300
129 SPECIAL PROJECTS FUND 224,962 0 0 224,962
130 CEMETERY MAINTENANCE/IMPROV 148,179 0 0 148,179
131 FIRE DONATIONS 0 0 0 0
132 PARKS CONSTRUCTION 1,735,500 0 0 1,735,500
136 PARKS TRUST FUND 0 0 0 0
137 CEMETERY MAINTENANCE TRUST FD 0 0 0 0
138 SISTER CITY COMMISSION 4,900 0 0 4,900
211 LID FUND CONTROL 0 0 0 0
213 LID GUARANTY FUND 0 0 0 0
234 LTGO BOND DEBT SERVICE FUND 465,973 0 0 465,973
411 COMBINED UTILITY OPERATION 15,139,354 0 0 15,139,354
412 COMBINED UTILITY CONST/IMPROVE 10,300,000 0 0 10,300,000
414 CAPITAL IMPROVEMENTS RESERVE 836,035 0 0 836,035
511 EQUIPMENT RENTAL FUND 1,184,702 0 0 1,184,702
617 FIREMEN'S PENSION FUND 132,250 0 0 132,250
631 TRANSPORTATION BENEFIT DISTRICT 600,000 0 0 600,000
Totals 69,165,990 1,335,993 0 70,501,983
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EXHIBIT “C”: BUDGET AMENDMENT DETAIL
Department Category Debit Credit Description on Summary Sheet
Public Safety Emergency Reserve 1998 Ref Bond Principal 1,319,864 Budget appropriation needed to pay
off the City Hall portion of the
1998 LTGO bond. Public Safety Emergency Reserve 1998 Ref Bond Interest 16,129
Public Safety Emergency Reserve Ending Fund Balance 1,335,993
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December 23, 2010
MEMORANDUM
To: Lorenzo Hines
From: Scott Bauer
Alan Dashen
Re: Refunding of the City’s 1998 Limited Tax General Obligation Bonds – Summary
At the December 14 council meeting, Councilmember Petso requested that we review several options for
refunding (i.e. refinancing) the City’s 1998 Limited Tax General Obligation Refunding Bonds (the “1998
Bonds”), particularly the portion being paid for with REET 1 funds. The three options requested were (1)
refund the entire 1998 Bonds without extending the term of the bonds (i.e. final maturity 12/1/2014); (2)
refund the entire 1998 Bonds, extending the City Hall portion to 20 years (i.e. final maturity 12/1/2030);
and (3) provide the cost of paying off the City Hall portion of the 1998 Bonds with cash.
Results
Below are the results of refunding the 1998 Bonds, with and without extending the City Hall portion:
Refunding – No Extension
City Hall
Portion
Non-City Hall
Portion Total Issue
Avg. Annual Savings (Loss) $14,020 $5,283 $19,303
Gross Savings (Loss) $56,079 $21,133 $77,212
Present Value Savings (Loss) (1) $55,433 $19,935 $75,369
Present Value Savings (Loss) as % of
Refunded Bonds (1)
4.20% 4.20% 4.20%
(1) Present value to 2/1/2011 at 3%.
Refunding – Extend City Hall Portion
City Hall
Portion
Non-City Hall
Portion Total Issue
Avg. Annual Savings (Loss) 2011-2014 $265,095 $5,283 $270,378
Avg. Annual Savings (Loss) 2015-2030 ($103,517) N/A ($103,517)
Gross Savings (Loss) ($595,886) $21,133 ($574,753)
Present Value Savings (Loss) (1) ($161,669) $19,935 ($141,734)
Present Value Savings (Loss) as % of
Refunded Bonds (1)
(12.25%) 4.20% (7.90%)
(1) Present value to 2/1/2011 at 3%.
Note that by extending the final maturity, the City Hall (REET 1) portion results in lower debt service
payments through 2014, but greater total payments since the debt is outstanding for a longer period of
time.
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Paying Off City Hall Portion with Cash
As an alternative, the City could use cash to pay off the City Hall portion of the 1998 Bonds. Based on
current investment rates and the amount of outstanding debt, the required cash payout would be
approximately $1,334,438.
Other City Bonds
The City also has several other bond issues outstanding which were reviewed during the Council meeting.
Based on current rates, refunding the City’s 1998 Water and Sewer Revenue Bonds results in present
value savings of about $34,000. Refunding the 1998, 2001, and 2001B LTGO Bonds results in present
value savings of about $280,000, unless the 1998 Bonds are structured as discussed above. These are true
savings to the City, net of all costs, and refinancing the debt is good financial “housekeeping”. We would
recommend proceeding with the preparation of refunding these bonds. Prior to issuing the refunding
bonds, we would review with the City the amount of the savings.
Please do not hesitate to contact us if you have any questions or comments.
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