2011.04.05 Public Safety and Human Resources Commi
AGENDA
Edmonds City Council
Public Safety Complex, Police Training Room
250 5th Avenue North, Edmonds
Public Safety and Human Resources Committee
APRIL 5, 2011
5:30 p.m.
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings.
1. (5 Minutes)Authorization to surplus and sell Police Department equipment.
2. (5 Minutes)Adopt by reference RCW 9A.56.063, making or possessing motor vehicle theft tools.
3. (5 Minutes)Close out subcontract 87898, Puget Sound Small Vessel PRND (Preventive Radiological/Nuclear Detection).
4. (20 Minutes)Discussion regarding self-funded medical insurance.
5. (15 Minutes)Discussion of Compensation Consultant.
6. (20 Minutes)Discussion of new council staff position related to budget/financials/insurance.
7. (5 Minutes)Operations policy for Shell Valley emergency access road.
ADJOURN
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AM-3821 Item #: 1.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:5 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Authorization to surplus and sell Police Department equipment.
Recommendation from Mayor and Staff
Approve for consent agenda.
Previous Council Action
None
Narrative
The Police Department is requesting authorization to surplus and sell, or to dispose of, equipment which the department no
longer needs. The equipment list was circulated to City departments in January 2011 with no interest expressed in the items.
The equipment includes a number of Polaroid or 35 mm cameras, outdated or unneeded office equipment, broken equipment,
and expired ballistic vests.
The Police Department requests authorization to dispose of the equipment as follows:
• Sell all of the working equipment through Property Bureau, which runs an on-line auction site. The Police Department has
contracted with Property Bureau since 2003.
• Recycle, if possible, or throw away broken items or items rejected by Property Bureau.
• Return the expired ballistic vests to the manufacturer, or to a fiber recycler. This will keep the vests out of landfills and safely
dispose of them.
Estimated residual or resale value of the items to be surplused was obtained by checking Ebay, Property Bureau and other
on-line listings for the used equipment.
Attachments
Surplus Equipment
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/29/2011 08:14 AM
Community Services/Economic Dev.Sandy Chase 03/29/2011 08:23 AM
City Clerk Sandy Chase 03/29/2011 08:45 AM
Community Services/Economic Dev.Sandy Chase 03/29/2011 08:45 AM
Mayor Mike Cooper 03/30/2011 12:44 PM
Final Approval Sandy Chase 03/30/2011 12:47 PM
Form Started By: Gerry Gannon Started On: 03/18/2011 10:30 AM
Final Approval Date: 03/30/2011
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Date Asset/Tag #Property Description Brand Model #Serial #Condition
Purchase
Price
Purchase
Date
Est. FMV
(net disposal
costs)
Minimum
Price (if
applicable)
Intended Disposal
Method Notes
Oct-10
2 sliding door lock set New
unknown $20 Auction
Oct-10 Car club w/ keys New $18 $18 Auction
Sep-10 EPD 2904 35 mm Camera Canon EOS ELAN II 1556401 Works unknown 1998 $125 Auction $109-$175 on Amazon and B&H Photo
Sep-10 35 mm Camera Canon AF-10 82009150 Works unknown 2003 est.$20 Auction
Sep-10 35 mm Camera Canon AF-10 82008587 Works unknown 2003 est.$20 Auction
Sep-10 35 mm Camera Canon AF-10 82008754 Works unknown 2003 est.$20 Auction
Sep-10 35 mm Camera Canon AF-10 82008585 Works unknown 2003 est.$100 Auction
Sep-10 35 mm Camera Canon AF-10 82009141 Works unknown 2003 est.$100 Auction
Sep-10 EPD 2908 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 EPD 2936 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 EPD 2930 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 EPD 2934 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 EPD 2809 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 Auction
Sep-10 EPD 2729 35 mm Camera Polaroid 3000AF Works unknown 1997 est.$5 Auction
Sep-10 EPD 3405 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 Auction
Sep-10 EPD 3395 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 Auction
Sep-10 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 Auction
Sep-10
35 mm Camera w/
Sigma 100-300 mm
lens
Canon Rebel 2000
EOS
(21)64047261
(camera);
3016537 (lens)
Works $490 2002
$75 Auction
Sep-10 Camera lens Quantaray 28-90 mm 1011950 Works unknown $75 Auction
Sep-10
EPD 2909 Camera w/case and
attachments
Polaroid Spectra AF Works
unknown
1998 $40
Auction
Sep-10
Copy Machine Panasonic FP7750 JIEKF662340 Works 1996 $0 Auction, recycle or
throw out Former Finance machine; little or no market for resale
Sep-10
EPD 3206 Fax Machine Canon Laser Class
2060
UKJ07452 Works unknown 2000 $100
Auction Includes 2 toner cartridges @ $20
Sep-10
EPD 3184 Flash Canon 380EX
Speedlite
000310 Works unknown 2000 $90
Auction Used on Internet for $90-$110
Sep-10 EPD 2384 Radar Falcon E52
FF11322/TF108
29
Works 1995 $100
Auction
Sep-10
EPD 2028 Television Sylvania AC/DC
Remote
64487023 Works unknown 1991 est.
$5 Auction Ebay LCDs going for $15
Dec-10 EPD 33 Typewriter Swintec 8014-S S69307017 Works 310$ 1987 Auction
Dec-10 EPD 34 Typewriter Swintec 8014-S S69307639 Works 310$ 1987 Auction
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Date Asset/Tag #Property Description Brand Model #Serial #Condition
Purchase
Price
Purchase
Date
Est. FMV
(net disposal
costs)
Minimum
Price (if
applicable)
Intended Disposal
Method Notes
Dec-10
EPD3824 LCD TV Monitor Sharp Aquos 702866609 Works, but
corner of
screen
broken.
$2,992 2007
$125 Auction Ebay w/broken screen $125-250
Sep-10 EPD 2029 VCR Player Goldstar VCP4200M BEJ9QKA2750 Works unknown 1991 est.$20 Auction Ebay Goldstar VCRs from $10-$70
Oct-10 Truck/van car club Used unknown $25 Auction, recycle
Oct-10 EPD 3083
Digital Camcorder Canon Optura Used, no
batteries
$1,511 1999
$75 Auction
Oct-10
Radar speed
nbs,metal sign,tuning
fork K-BAnd 291690
Used, no
batteries
$0 Recycle or throw out
Oct-10
Portable heater Used
unknown $0-5
Auction, recycle or
throw out New heaters available for $20
Dec-10 EPD 2627 Canon camera Canon EOS-ELAN 7806098 Used unknown 1996 $75 Auction
Oct-10
Fan White/Westi
nghouse
Used
unknown $0-5
Auction, recycle or
throw out New personal fans available for $10
Dec-10 EPD 2969
Microfilm printer
Canon 60 M320443003
Used, worn
$4,000 1998 $0-400
Auction, recycle or
throw out Vendor would not take in trade. $400 on Ebay.
Sep-10
Digital Camera Olympus Camedia C-
3020
Unknown $686 2002 $75
Auction
Oct-10 EPD 3151
Phone Pro Amp Hello Direct
1560 Pro 1560A19323233
Unknown
unknown 1999 $10-25
Auction, recycle, or
throw out
Oct-10
EPD 2028 TV w/ remote Sylvania
64487023
Unknown
unknown $0-$10
Auction, recycle, throw
out circa 1990's
Oct-10
EPD 2029 VHS player/remote GoldStar BEJ9QKA2750 Unknown
unknown $0-$10
Auction, recycle, throw
out circa 1990's
Sep-10
Video Camera Sony Handycam
Hi8
202396 Unknown unknown 1995 $150
Auction
Sep-10
EPD 2299 Video Camera Sony Handycam
Hi8
1081717 Unknown unknown 1995 $150
Auction
Sep-10
EPD 2685 Microcassette
Recorder
Sony M527V 1828488 Unknown 1997 $10 Auction, recycle or
throw out Can buy new for $25-35
Sep-10 EPD 3579 Digital Camera Canon A95 426333573 Broken $299 2005 $0 Recycle or throw out
Sep-10 EPD 3572 Digital Camera Canon A95 326340763 Broken $321 2005 $0 Recycle or throw out
Sep-10 EPD 3571 Digital Camera Canon A95 326340764 Broken $321 2005 $0 Recycle or throw out
Sep-10 EPD 3575 Digital Camera Canon A95 426325662 Broken $299 2005 $0 Recycle or throw out
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Date Asset/Tag #Property Description Brand Model #Serial #Condition
Purchase
Price
Purchase
Date
Est. FMV
(net disposal
costs)
Minimum
Price (if
applicable)
Intended Disposal
Method Notes
Sep-10 EPD 3570 Digital Camera Canon A95 326227145 Broken $321 2005 $0 Recycle or throw out
Sep-10 EPD 3578 Digital Camera Canon A95 426318053 Broken $299 2005 $0 Recycle or throw out
Sep-10 EPD 3569 Digital Camera Canon A95 326337144 Broken $321 2005 $0 Recycle or throw out
Sep-10 EPD 2775 Modem Motorola VRM600 508SXW0396 Broken 1997 $0 Recycle or throw out
Sep-10 EPD 3414 Radar Decatur Genesis VPD GVPD1831 Broken $1,713 2003 $0 Recycle or throw out
Dec-10 EPD 3560 Radar gun Decatur Genesis GHD-03630 Broken unknown $0 Recycle or throw out
Dec-10 EPD 3415 Radar gun Decatur Genesis VPD 1834 Broken unknown $0 Recycle or throw out
Sep-10 EPD 2678 Typewriter Brother WP1700MDS J8D318064 Broken unknown 1996 est.$0 Recycle or throw out
Sep-10 Typewriter Panasonic KX-E4000 Broken unknown $0 Recycle or throw out
Sep-10 EPD 3079 Ballistic Vest ABA XT3A-2 Expired $0 Return to manufacturer
Nov-10 EPD 3336 Ballistic Vest ABA XT3A2 Expired $0 Return to manufacturer
Dec-10 EPD 3345 Ballistic Vest ABA XT3A-2 02004839A/4840Expired unknown 2002 -$ Return to manufacturer
Jan-11 SWAT Vest Safariland 1172646 Expired Return to manufacturer
Mar-11 EPD 211 Ballistic Vest 2nd Chance Y2T-205 460000 Expired $203 1986 $0 Return to manufacturer
Mar-11 EPD 215 Flack Jacket 2nd Chance Y2WT 460681 Expired $489 1986 $0 Return to manufacturer
Mar-11 EPD 2463 SWAT Vest 9508F0078 Expired 1995 $0 Return to manufacturer
Mar-11 EPD 3548 Ballistic Vest ABA XTRM-3A-FS 4092290 Expired 707$ 2004 $0 Return to manufacturer
Mar-11 EPD 3549 Ballistic Vest SpecPlate XTRM-3A-FS 4095223 Expired 707$ 2004 $0 Return to manufacturer
Mar-11 EPD 3568 Ballistic Vest ABA XTRM-3A-FS 5033456 Expired 707 2005 $0 Return to manufacturer
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AM-3826 Item #: 2.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:5 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Adopt by reference RCW 9A.56.063, making or possessing motor vehicle theft tools.
Recommendation from Mayor and Staff
Adopt RCW 9A.56.063 by reference and approve for consent agenda.
Previous Council Action
None
Narrative
During 2007, the state legislature added RCW 9A.56.063 making it illegal to make or possess auto theft tools, a gross
misdemeanor. The intent of the statute was to assist in deterring auto theft. Our officers continue to come across individuals
that are in possession of auto theft tools. Since the city has not adopted RCW 9A.56.063 the suspects cannot be prosecuted in
Edmond's Municipal Court. Staff is asking that the Public Safety Committee approve adopting RCW 9A.56.063 and that the
ordinance is placed on the consent agenda. The RCW is included in an attachment for reference.
The attached draft ordinance has been approved by the City Attorney as to form.
Attachments
Ordinance - RCW 9A.56.063
RCW 9A.56.063
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/30/2011 07:25 AM
Mayor Mike Cooper 03/30/2011 12:45 PM
Final Approval Sandy Chase 03/30/2011 12:47 PM
Form Started By: Gerry Gannon Started On: 03/29/2011 02:26 PM
Final Approval Date: 03/30/2011
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.36.010 TO ADOPT BY
REFERENCE A STATUTE CRIMINALIZING THE MAKING
OR POSSESSING OF MOTOR VEHICLE THEFT TOOLS;
PROVIDING FOR SEVERABILITY; AND FIXING A TIME
WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, the City of Edmonds (“City”) has jurisdiction to prosecute gross
misdemeanors within the City; and
WHEREAS, the Municipal Court of the City (“Municipal Court”) has jurisdiction
to adjudicate only citations for criminal violation that violate City ordinance or Edmonds City
Code (“ECC”); and
WHEREAS, the City may, by reference, adopt non-felony criminal codes in the
Revised Code of Washington (“RCW”) into the ECC, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Amended. ECC 5.36.010 Theft, UIBC and related crimes. is hereby
amended to read as follows (new text is shown in underline
5.36.010 Theft, UIBC and related crimes.
):
The following statutes of the state of Washington, including all
future amendments, are adopted by reference as if set forth in full
herein:
RCW
9A.56.010 Definitions
9A.56.020 Theft – Definition, defense
9A.56.050 Theft in third degree
9A.56.060 (1)(2)(3)(5) Unlawful issuance of checks or drafts
9A.56.063 Making or possessing motor vehicle theft tools
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9A.56.140 Possessing stolen property – Definition, credit cards,
presumption
9A.56.170 Possession stolen property in the third degree
9.54.130 Restoration of stolen property – Duty of officers
9A.56.180 Obscuring identity of a machine
9A.56.220 Theft of cable television services
9A.56.230 Unlawful sale of cable television services
9A.56.240 Forfeiture and disposal of device used to commit
violation
9A.56.250 Civil cause of action
9A.56.260 Connection of channel converter
9A.56.270 Shopping cart theft
Section 2. Severability
Section 3.
. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Effective Date
APPROVED:
. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
MAYOR MIKE COOPER
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
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APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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4
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of
Edmonds, passed Ordinance No. _____________. A summary of the content of said
ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.36.010 TO ADOPT
BY REFERENCE A STATUTE CRIMINALIZING THE
MAKING OR POSSESSING OF MOTOR VEHICLE
THEFT TOOLS; PROVIDING FOR SEVERABILITY;
AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2011.
CITY CLERK, SANDRA S. CHASE
4817-0645-4025, v. 3
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RCW 9A.56.063
Making or possessing motor vehicle theft tools.
(1) Any person who makes or mends, or causes to be made or mended, uses, or has in his or her
possession any motor vehicle theft tool, that is adapted, designed, or commonly used for the commission
of motor vehicle related theft, under circumstances evincing an intent to use or employ, or allow the same
to be used or employed, in the commission of motor vehicle theft, or knowing that the same is intended to
be so used, is guilty of making or having motor vehicle theft tools.
(2) For the purpose of this section, motor vehicle theft tool includes, but is not limited to, the following:
Slim jim, false master key, master purpose key, altered or shaved key, trial or jiggler key, slide hammer,
lock puller, picklock, bit, nipper, any other implement shown by facts and circumstances that is intended
to be used in the commission of a motor vehicle related theft, or knowing that the same is intended to be
so used.
(3) For the purposes of this section, the following definitions apply:
(a) "False master" or "master key" is any key or other device made or altered to fit locks or ignitions of
multiple vehicles, or vehicles other than that for which the key was originally manufactured.
(b) "Altered or shaved key" is any key so altered, by cutting, filing, or other means, to fit multiple
vehicles or vehicles other than the vehicles for which the key was originally manufactured.
(c) "Trial keys" or "jiggler keys" are keys or sets designed or altered to manipulate a vehicle locking
mechanism other than the lock for which the key was originally manufactured.
(4) Making or having motor vehicle theft tools is a gross misdemeanor.
[2007 c 199 § 18.]
Notes:
Findings -- Intent -- Short title -- 2007 c 199: See notes following RCW 9A.56.065.
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AM-3832 Item #: 3.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:5 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Close out subcontract 87898, Puget Sound Small Vessel PRND (Preventive Radiological/Nuclear Detection).
Recommendation from Mayor and Staff
Approve for the consent agenda approving the Mayor to sign the close out contract.
Previous Council Action
None
Narrative
The Edmonds Police Department participated in a Puget Sound Regional program with the Department of Homeland Security
for radiological detection. This program provided training and overtime cost recovery during our participation. The contract
period has run its course and requires a closeout of the contract with Battelle, Pacific Northwest Division, (Battelle), in
operation of the Pacific Northwest Laboratory. The department is asking for Council approval for the Mayor to sign the
contract close out material. The close-out contract was reviewed by the City Attorney and is approved as to form.
Attachments
DNDO
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/30/2011 02:05 PM
Mayor Mike Cooper 03/31/2011 03:09 PM
Final Approval Sandy Chase 03/31/2011 04:51 PM
Form Started By: Gerry Gannon Started On: 03/30/2011 12:49 PM
Final Approval Date: 03/31/2011
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AM-3823 Item #: 4.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:20 Minutes
Submitted For:Councilman D.J. Wilson Submitted By:Jana Spellman
Department:City Council
Committee:Public Safety Type:Information
Information
Subject Title
Discussion regarding self-funded medical insurance.
Recommendation from Mayor and Staff
Previous Council Action
This agenda item was on the March PS/HR Committee for discussion. However, due to lack if time, it was postponed until the
PS/HR Committee meeting on 4/5/2011.
Narrative
This has item has been placed on this agenda for discussion.
Attachments
HR Med Ins Info
City of Edmonds Med-Pharm Analysis 2011
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/31/2011 10:18 AM
Mayor Mike Cooper 03/31/2011 03:08 PM
Final Approval Sandy Chase 03/31/2011 04:51 PM
Form Started By: Jana Spellman Started On: 03/25/2011 01:21 PM
Final Approval Date: 03/31/2011
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AM-3834 Item #: 5.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:15 Minutes
Submitted By:Debi Humann
Department:Human Resources
Committee:Public Safety Type:Action
Information
Subject Title
Discussion of Compensation Consultant.
Recommendation from Mayor and Staff
Council placed this item on the December 21, 2010 City Council agenda for review and discussion. Councilmember Plunkett
envisioned at that meeting that Council likely could identify 2 - 3 issues with the current non-represented employee
compensation policy that should be addressed and further suggested that I, as HR Director, assist with drafting those issues into
a scope of work. The attached materials were provided at the March 1 PS/HR Committee but were not reviewed due to time
constraints. The materials are being brought forward to the April 5 PS/HR Committee for review.
Previous Council Action
See "Recommendation from Mayor and Staff."
Narrative
See "Recommendation from Mayor and Staff."
Attachments
Compensation Consultant Materials
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/30/2011 03:09 PM
Mayor Mike Cooper 03/31/2011 03:09 PM
Final Approval Sandy Chase 03/31/2011 04:51 PM
Form Started By: Debi Humann Started On: 03/30/2011 02:11 PM
Final Approval Date: 03/31/2011
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AM-3812 Item #: 6.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:20 Minutes
Submitted For:Councilman D. J. Wilson Submitted By:Jana Spellman
Department:City Council
Committee:Public Safety Type:Information
Information
Subject Title
Discussion of new council staff position related to budget/financials/insurance.
Recommendation from Mayor and Staff
Previous Council Action
Narrative
Discussion on merits of hiring Council-directed personnel relating to policy development and budget oversight. The enclosed
application announcement will be used as a starting point with discussion on relative benefits and costs of hiring a consultant
versus an employee.
Attachment 1: Draft Vision for the Council Budget and Policy Director
Attachment 2: Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30
Attachments
Attach 1 Draft Vision for the Council Budget and Policy Director
Attach 2 Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 03/31/2011 09:18 AM
Mayor Mike Cooper 03/31/2011 03:08 PM
Final Approval Sandy Chase 03/31/2011 04:51 PM
Form Started By: Jana Spellman Started On: 03/16/2011
Final Approval Date: 03/31/2011
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Draft Vision for the Council Budget and Policy Director:
For Discussion Purposes
This position would have a similar arrangement with Council as does the Sr. Executive Assistant position.
For example:
- Terms of employment would be set annually by contract
- Position would receive benefits, beyond a salary, commensurate with other non-
represented employees
- The position would be established in ordinance, like the Sr. Executive Assistant position
o Staff is responsibility of the mayor
o In these select cases, the mayor defers management and oversight to the Council
for specific positions
The purpose of the position would be to collect information, support Council deliberation, and do the
Council policy and budget staff work that Council is unable to do itself
- Council is getting increasingly active in innovative policy discussions
o Often that is supported by the work city staff are doing
o Often, the Council initiative requires coordination among various departments and
personnel
- This person is in many ways a coordinator of information from staff to Council
o Good to have one staff person accountable to Council for follow up on discussion,
deliberation, and action taken by Council
o Can follow up on information requests by Council made to staff
Can be done face to face rather than late night emails
Position would have 40 hours a week to devote to such information
collection, in addition to analysis, to complement the 10-20 hours per week
by Council members
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Employment Opportunity Announcement
Budget and Policy Director for the City Council
April 5, 2011
Prepared on behalf of the
Edmonds City Council
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I. Introduction
The City Council of the City of Edmonds is seeking to fill the position of Budget and Policy
Director for the City Council. This position would work closely with the City Council, under
guidance from the Council President, and with city administrative staff, including the Mayor and
department directors.
Since Jan 1, 2010, two new Council members have been appointed to the seven member body.
Of the seven Council members, five have yet to complete their first four year term. In July, the
Edmonds mayor resigned his position, leaving a vacancy that was filled shortly thereafter. A
significant number of director level positions have been replaced as well.
The City of Edmonds runs particularly lean in terms of staffing. This can sometimes make it
difficult to get timely information to the Council to support policy discussions and deliberation
as each department is both thinly staffed and faces a full work load.
II. Scope of Work
The Budget and Policy Director will support the City Council in addressing budget and policy
matters. The position will work under the direction of the Council President, with assistance
from the Sr. Executive Assistant to the City Council, and with each member of the Council as
needed to address the following:
- Develop policy options relating to Council interests and priorities;
- Answer questions posed by the Council or Council members regarding the financial data and
budget information as reported by the administration;
- Support the effort to coordinate communication between the Council and administration
regarding policy questions, with a particular focus on budget and financial data and
reporting;
- Review and analyze the financial projections and assumptions for the city finances for the
years ahead;
- Support the Council in understanding the budget implications of potential policy decisions;
This is not an audit or accounting position, nor is this position intended to replace staff work in
the City of Edmonds Finance Department.
This position is a full-time position with an annual review, and includes city benefits as assigned
to non-represented employees. Applicants should note their salary expectations in their cover
letter. The City Council reserves the right to alter or extend this scope of work as necessary.
Respondents are encouraged to read previous Council minutes where discussions of budget,
financial and policy matters have taken place. This will provide some contextual information for
the work environment during the course of this contract.
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III. Qualifications
Required qualifications and experience of the applicant are as follows.
Budget
- Bachelors degree with a significant and relevant experience dealing with public sector
budgets, either in the development of or implementation of budgets
- Demonstrated experience working with and reporting to a legislative body to develop and
complete a budget process
- Experience analyzing and budgeting for health care-related activities and/or policies;
Policy
- Experience working in local government, either at the city or county level, and developing
policy;
- Five years experience working directly with, and preferably reporting to, elected officials;
- Direct experience developing policy for elected legislative officials in the areas of energy,
technology, health care, and environmental stewardship;
- Strong interpersonal skills with a demonstrated ability to manage contentious relationship
in a professional and high integrity manner
Desired qualifications and experience includes:
- Graduate level study is preferable in a relevant area of study
- An understanding of financial practices and procedures as outlined by the Governmental
Financial Officers Association (GFOA)
IV. About the City of Edmonds
A walkable waterfront town, celebrated as an arts community, Edmonds offers sandy beaches,
stunning views, and a full calendar of year round arts events. Fanning out from the central
fountain, enjoy sidewalk cafes, art galleries, shop at boutique clothing, hardware, garden supply,
and houseware stores. Browse through travel specialty shops, unique jewelry, outstanding wine
and food, book and antique stores.
A rich blend of old and new makes Edmonds distinctive. Accented by art, colorful hanging
baskets, and vintage street lamps, the pedestrian-friendly downtown reflects the scale and
design elements of the past with the former Carnegie Library Historical Museum, a log cabin
Visitor Center, and a 1920s Art Deco movie theater.
Restaurants, cafes and bistros, offer a delicious dining experience and beachfront eateries with
outdoor tables provide scenic views of Puget Sound, the Olympic Mountains, and magnificent
sunsets. Shopping and dining opportunities are also found along Highway 99 and the
neighborhood commercial districts of Westgate, Perrinville, Firdale Village, and Five Corners.
The City of Edmonds has a strong mayor form of government, with a general fund budget of
approximately $36 million. The total budget, including all city revenues and expenditures, is
approximately $75 million.
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V. Non-discrimination policy
The City of Edmonds does not discriminate on the basis of any protected by federal or state law,
including race/color, creed (religion), national origin, sex, disability, use of a guide dog or service
animal by a person with a disability, HIV/AIDS or hepatitis C status, sexual orientation/gender
identity, or honorably discharged veteran and military status. The consultant shall agree not to
discriminate against any client, employee, or applicant for employment or for services based on
any of the aforementioned basis.
The City of Edmonds is an equal opportunity employer. Further, response to this announcement
authorizes the City of Edmonds to obtain background information on history relevant to this
position to include contact with past employers and references. It is further understood that
any finalist, prior to being selected, may be required to complete a criminal background
investigatory process. The City of Edmonds reserves the right to reject all qualifications or to
contract with different firms for different services.
VI. Timeline
The City Council reserves the right to alter this timeline at any time. This is provided for
planning purposes to respondents. (Needs updating according to Council calendar.)
May 2nd Position posted
May 27th Application period concludes
June 8th/ 9th First round interviews with Council subcommittee
June 15th/16th Second round interviews with Mayor and directors, as warranted
June 28th Final round interviews with full Council
July 11th Expected date of hire
VII. Response
<Standard language directing applicants to HR director.>
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AM-3825 Item #: 7.
Public Safety and Human Resources Committee
Date: 04/05/2011
Time:5 Minutes
Submitted For:Ed Sibrel Submitted By:Megan Cruz
Department:Engineering
Committee:Public Safety Type:Action
Information
Subject Title
Operations policy for Shell Valley emergency access road.
Recommendation from Mayor and Staff
Staff recommends Council authorize the implementation of the Operations Policy.
Previous Council Action
On February 22, 2011, Council authorized the Mayor to sign Addendum #4 to the Professional Services Agreement with
Perteet Engineering, to complete design of the Shell Valley Emergency Access Road.
Narrative
On January 27, 2011 a neighborhood meeting was held to solicit input from residents of Shell Valley. The meeting was very
well attended and the residents were generally receptive to the project. A seperate line of discussion developed regarding the
criteria for opening the access roadway, independent of the construction of the road. This disscussion was carried forward to
the February 22, 2011 Council meeting, where Council recommended Public Works present an Operations Policy governing
the closure and opening of the roadway to the Public Safety Committee.
Attachments
Attachment 1-Staff Report
Attachment 2-Operations Policy
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/31/2011 10:15 AM
Public Works Phil Williams 03/31/2011 05:16 PM
City Clerk Sandy Chase 03/31/2011 05:17 PM
Mayor Mike Cooper 04/01/2011 08:11 AM
Final Approval Sandy Chase 04/01/2011 08:22 AM
Form Started By: Megan Cruz Started On: 03/29/2011 12:15 PM
Final Approval Date: 04/01/2011
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March 31, 2011 / Staff Report
CITY OF EDMONDS
121 - 5TH AVENUE NORTH, EDMONDS, WA 98020
PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION
ADVISORY REPORT
SHELL VALLEY EMERGENCY ACCESS ROAD OPERATIONS
To: Phil Williams, Public Works Director
Rob English, City Engineer
From:
Ed Sibrel, Senior Engineering Technician
Date: March 29, 2011
TABLE OF CONTENTS
Section Page
I. INTRODUCTION AND RECOMMENDATIONS ........................................................2
A. OPERATAIONS POLICY ................................................................................................................................. 2
B. ROAD CLOSURE METHODS .......................................................................................................................... 2
II. OPERATIONS POLICY ...................................................................................................2
A. SUMMARY
1. BOWDOIN ACCESS CLOSURE ......................................................................................................... 2
2. BOWDOIN ACCESS RE-OPENING .................................................................................................... 2
3. EMERGENCY ACCESS CLOSURE .................................................................................................... 2
4. EMERGENCY ACCESS RE-OPENING ................................................................................................ 2
B. DISCUSSION…………………………………………………...........……………………………………...2
III. EMERGENCY ACCESS ROAD CLOSURE METHODS……………………………3
A. BOLLARDS……………………………………………………………………………………………...….3
B. BICYCLE CHICANES……………………………………………………………………………………..…3
C. GATES…………………………………………………………………………………………………...…3
D. CONCLUSION………………………………………………………………………………………………3
IV. ATTACHMENTS ..............................................................................................................3
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INTRODUCTION AND RECOMMENDATIONS
A. Operations Policy
Based on the Summaries, Discussions, Conclusions, and Attachments in this report we recommend
APPROVAL of the attached Operations Policy.
B. Road Closure Methods
Based on Summaries, Discussions, Conclusions, and Attachments in this report we recommend
BOLLARDS as the road closure method of choice:
II. OPERATIONS POLICY
A. Summary
Bowdoin access closure: The standard access road (being the south end of Pioneer Way) will be
closed when Public Works determines its continued use by the motoring public to be hazardous.
This is a continuation of current procedure.
Bowdoin access re-opening: When the access from Bowdoin Way is both free of ice and snow
hazards, it will be reopened.
Emergency access opening: The Shell Valley Emergency Access Road will be opened during
weather events that represent an increased hazard from ice or snow accumulation.
“Increased hazard” will be understood to occur when the Street Division begins responding to an
existing or potential event by applying de-ice or anti-ice chemicals to Edmonds streets on a city-
wide basis.
Additionally, Edmonds Police Department and Fire District One can open and close the emergency
access road as needed without limit to facilitate their operational needs.
Emergency Access re-closure: The emergency access will be re-closed at the end of a weather-
related event when available forecasts indicate night-time temperatures will not drop below 30
degrees Fahrenheit with available or predicted moisture, and the standard access from Bowdoin is
free of snow and ice hazards.
B. Discussion
The operations policy represents the best efforts of the Edmonds public works and fire and safety
organizations to meet public safety criteria while also respecting wishes of the residents of the
neighborhood.
The impetus behind the project was the recognition that closing the neighborhood access during
dangerous driving conditions may also serve to delay or curtail fire, paramedic or police response
to the neighborhood. The residents of Shell Valley understand this concern and have been
generally supportive of the project’s overall goals.
Residents of the terminal end of Pioneer Way have also expressed a desire to keep the character
and composition of their portion of the Shell Valley neighborhood intact. Public Works
understands and respects the wishes of these residents however there is a larger concern for public
safety that the City must also consider in its deliberations.
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At present, the closure of the only access to the Shell Valley neighborhood from Bowdoin Way
due to inclement weather, is of a 'last resort' consideration – it is not one that is taken lightly by the
City – there is no other portion of the City similarly encumbered by such a closure. The proposed
emergency access road would ameliorate most, but not all of the safety concerns regarding access
to and from the neighborhood.
Particular attention must be paid to periods of inclement weather when the standard access to the
neighborhood remains open. This leaves some days when the road is open, yet is difficult to drive
in a safe manner. In the past, deciding to do so was a risk the Shell Valley residents calculated with
seasonal regularity. However the existence of the new emergency access changes this calculation.
Now the additional condition -- difficult-to-drive-safely-but-not-road-closure-worthy -- must now
be considered regarding the standard access from Bowdoin. It is also the intent of the Operations
Policy to address this condition by offering a safer alternative access to the neighborhood.
III. ROAD CLOSURE METHODS
A. Bollards
Bollards – short, vertical posts used to direct or restrict traffic -- were the original design element
to facilitate the closure of the emergency access road. Inexpensive, replaceable, and offered in a
number of designs, bollards are also the sturdiest method of traffic restriction. During the
neighborhood meeting of January 27, 2010, there was some discussion by the residents as to their
adequacy to the task. The Public Works responded they would study other methods of closure.
B. Bicycle Chicanes
There is no standard industry term for bicycle chicanes, which are also interchangeably called
baffle gates and crossing gates. Typically installed where shared use paths and trails cross arterial
roads, bicycle chicanes are offset, overlapping gates designed to slow bicycles prior to the road
crossings by forcing a weaving route through them. Several were initially installed along
Snohomish County’s Centennial Trail between the Cities of Snohomish and Arlington. There were
concerns with ADA accessibility, issues with tandem bicycles and bikes with trailers that made
their utility suspect, as well as a propensity to attract collisions from the beginning. After several
years of complaints, the chicanes were replaced with bollards.
C. Swinging Gates
Swinging gates, of the kind currently closing the approach path to the project, were also
considered. Sturdy and readily available in many designs, swinging gates also have the advantage
of being easily and quickly opened. In areas that have successfully used them, pedestrian and
bicycle access is maintained via a narrow path around the gate. The chief disadvantage of gates
with regards to this project is twofold: 1) on the north end of the project, at Main Street, the
shoulders of the emergency access slope steeply away from the roadway, so that there is no room
for a pedestrian/bicycle route around a gate; 2) on the south end of the project through the narrow
existing access path, City-owned property is very narrow, and the required route would be outside
of City property.
D. Conclusion
After due consideration of the advantages and disadvantages of each of the foregoing methods of
road closure, a decision to pursue Bollards as the design method will be pursued.
IV. ATTACHMENTS
A. Operations Policy
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City of Edmonds
121 5TH AVENUE NORTH EDMONDS, WA 98020 • (425) 771-0220 FAX(425) 771-0221
Website: www.ci.edmonds.wa.us
PUBLIC WORKS DEPARTMENT
Operations Policy -- Shell Valley Emergency Access Road
PAGE(s) 1 of 1
Date:
Subject:
The Shell Valley Neighborhood is currently served by a single access route from Bowdoin Way. This route, Pioneer
Way, is a narrow, winding, very steep roadway in its initial descent from Bowdoin, which can make it difficult to
navigate in wet or freezing conditions. In freezing conditions particularly, the roadway can become hazardous to the point
that the City on occasion has closed the road. Long term residents of the neighborhood have adjusted to such closures by
parking their vehicles on Bowdoin Way in advance of icebound weather. However, closing the roadway during dangerous
driving conditions may also serve to delay / curtail fire and aid access to the neighborhood. There does exist a walking
trail from Yost Park to the west that small aid units can utilize to access Shell Valley, but larger units are not expected to
successfully navigate the trail.
The Shell Valley Emergency Access Road, City Project No. E7CB, will be a 15-foot-wide paved accessway that joins the
north end of Pioneer Way to Main Street, approximately 300 feet to the north. The roadway will be utilized by fire and
aid agencies during those weather events in which the principal access road is closed, as well as on an as-needed basis by
those same agencies. Additionally, during the times the principal access via Pioneer Way from Bowdoin is closed, the
roadway will be accessible for the neighborhood to use. At all other times, the emergency accessway will be closed to
motorized traffic, and will be used exclusively as a pedestrian and bicycle path.
The intent of this policy will be to establish a procedure for managing the operations of the emergency access road, and
clarifying the necessary and sufficient conditions for opening the roadway during severe weather.
Policy:
It shall be the policy of the City of Edmonds to open the Shell Valley Emergency Access Road during weather events that
represent an increased hazard from ice or snow accumulation. To meet that goal the road will be opened when the Street
Division begins responding to an existing or potential event by applying de-ice or anti-ice chemicals to Edmonds streets.
When those operations begin on a city-wide basis the road will be opened for weather-related reasons. During those times
residents of Shell Valley are encouraged to use this direct connection to Main Street. If the Pioneer Way access from
Bowdoin is closed at any time during a weather-related emergency, the emergency access will then be the only approved
access into and out of the Shell Valley neighborhood.
The emergency access road will be re-closed at the end of a weather-related event when 1) available forecasts indicate
night-time temperatures will not drop below 30 degrees Fahrenheit with available or predicted moisture, and 2) the
standard access from Bowdoin Way is both open and free of ice and snow hazards.
If there is no moisture forecast and none existing on the Bowdoin Way entrance to Shell Valley the standard access will
remain open independent of temperature. Decisions to open and close the roads will be made by Street Division staff
using these criteria.
To facilitate emergency response, the Edmonds Police Department and Fire District One can open and close the
emergency access road at any time as needed.
Approved:______________________________
Phil Williams, Public Works Director
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