2011.05.10 CC Committee Meetings Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
__________________________________________________
City Council Committee Meetings
May 10, 2011
5:00 p.m. - Finance Committee (Council Chambers)
5:00 p.m. - Public Safety/Human Resources Committee (Police Training Room)
6:30 p.m. - Community Services/Development Services Committee (Jury Meeting Room)
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings. The Committees will meet in separate meeting rooms as indicated below.
1.Finance Committee
Meeting Room: Council Chambers
A. (60 Minutes)Quarterly Budget Report
B. (30 Minutes)Update on financial policies and reporting.
C. (10 Minutes)Public Comments (3-minute limit per person)
2.Public Safety Committee
Meeting Room: Police Training Room
A. (10 Minutes)Snohomish Regional Drug & Gang Task Force, 2011-2012 Interlocal Agreement.
B. (60 Minutes)Discussion regarding self-funded medical insurance.
C. (15 Minutes)Discussion of compensation consultant.
D. (15 Minutes)Discussion of new council staff position related to budget/financials/insurance.
3.Community Services/Development Services Committee
Meeting Room: Jury Meeting Room
A. (5 Minutes)Authorization to advertise for construction bids for the Sewer Lift Station Rehabilitation Project.
B. (5 Minutes)Authorization to advertise for construction bids for the 2011 Waterline Replacement Project.
C. (5 Minutes)Report on final construction costs for Caspers Street/Ninth Avenue N/Puget Drive (SR524) Walkway Project and
Council acceptance of project.
Packet Page 1 of 125
D. (5 Minutes)Report on final construction costs for the Five Corners Booster Pump Station Improvements and Council acceptance
of project.
E. (5 Minutes)Discussion on needed repair to the Treatment Plant's outfall pipe and the process for obtaining bids and awarding a
contract.
F. (5 Minutes)Report on final construction costs for the Odor Control Improvement Project and Council acceptance of project.
G. (5 Minutes)Report on final construction costs for the 2009 Asphalt Overlay Project.
H. (5 Minutes)Ordinance amending the Edmonds City Code (ECC) 8.64.060 Parking Provisions in the Downtown Edmonds area.
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AM-3937 Item #: 1. A.
City Council Committee Meetings
Date: 05/10/2011
Time:60 Minutes
Submitted For:Jim Tarte, Interim Finance Director Submitted By:Sandy Chase
Department:City Clerk's Office
Committee:Type:Information
Information
Subject Title
Quarterly Budget Report
Recommendation from Mayor and Staff
For information.
Previous Council Action
N/A
Narrative
Please refer to the attached 2011 First Quarter Budget Report.
Attachments
2011 First Quarter Budget Report
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 05/06/2011 03:12 PM
Final Approval Sandy Chase 05/06/2011 03:13 PM
Form Started By: Sandy Chase Started On: 05/06/2011 03:08 PM
Final Approval Date: 05/06/2011
Packet Page 3 of 125
CITY OF EDMONDS
MARCH 31, 2011 BUDGET REPORT
TABLE OF CONTENTS
(March 31, 2011)
Overview
General Fund Update ....... 2
General Fund Revenue Detail .... 3
Expenditure Summary
Status by Fund ................. 6
Status by Department ....... 7
Expenditure Detail by Fund
General Fund ................... 8
Street Fund ....................... 9
Street Construction .......... 9
Multi-Modal ..................... 9
Building Maintenance ...... 10
Municipal Arts ................. 10
Hotel/Motel ...................... 10
Employee Parking ............ 10
Tourism Promotion .......... 10
REET 2 .................................. 11
Park Acquisition (REET 1) 11
Gifts Catalog .................... 11
Cemetery Maintenance .... 11
Parks Construction .......... 12
Combined Utility .............12
Equipment Rental.............14
Expenditure Detail by Department
City Council .....................15
Mayor ...............................15
Human Resources ............15
Municipal Court ...............15
Economic Development ...16
City Clerk .........................16
Administrative Services. ..16
City Attorney ...................17
Non-Departmental............17
Police Department ............17
Fire Department ...............18
Community Services ........18
Development Services .....18
Parks & Recreation ..........19
Public Works ....................19
Facilities Maintenance .....19
Storm Drainage ................20
Water ................................20
Sewer................................21
Treatment Plant ................22
Packet Page 4 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 2
CITY OF EDMONDS
2011 FIRST QUARTER BUDGET REPORT
Overview
The attached report provides information regarding general fund revenues and expenditures,
as well as revenue and/or expenditures from other selected funds.
Revenues
As of March 31, 2011, the city’s General Fund (GF) revenue position is approximately 16%
of budget and the GF expenditures position is approximately 23% of budget.
Packet Page 5 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 3
GENERAL FUND REVENUES
Title Budget
03/31/2011
Revenues Over/Under % Received
BEGINNING CASH & INVESTMENTS 2,815,313 2,759,501 -55,812 98.0%
REAL PERSONAL / PROPERTY TAX 9,506,114 315,948 -9,190,166 3.3%
EMS PROPERTY TAX 3,233,038 117,104 -3,115,934 3.6%
VOTED PROPERTY TAX 877,984 28,725 -849,259 3.3%
LOCAL RETAIL SALES/USE TAX 4,524,195 1,152,918 -3,371,277 25.5%
NATURAL GAS USE TAX 16,667 3,532 -13,135 21.2%
1/10 SALES TAX LOCAL CRIM JUST 530,130 137,304 -392,826 25.9%
GAS UTILITY TAX 890,000 348,571 -541,429 39.2%
T.V. CABLE UTILITY TAX 698,865 117,572 -581,293 16.8%
TELEPHONE UTILITY TAX 1,563,454 388,775 -1,174,679 24.9%
ELECTRIC UTILITY TAX 1,532,043 457,711 -1,074,332 29.9%
SOLID WASTE UTILITY TAX 285,918 87,394 -198,524 30.6%
WATER UTILITY TAX 764,082 189,465 -574,617 24.8%
SEWER UTILITY TAX 470,000 119,552 -350,448 25.4%
STORMWATER UTILITY TAX 237,600 72,800 -164,800 30.6%
LEASEHOLD EXCISE TAX 250,938 54,241 -196,697 21.6%
PULLTABS TAX 61,043 13,306 -47,737 21.8%
TAXES 25,442,071 3,604,920 (21,837,151) 14.2%
FIRE PERMITS-SPECIAL USE 760 3,553 2,793 467.5%
PROF AND OCC LICENSE-TAXI 1,500 480 -1,020 32.0%
AMUSEMENTS 6,000 2,150 -3,850 35.8%
BUS. LICENCE PERMIT PENALTY 5,000 2,300 -2,700 46.0%
GENERAL BUSINESS LICENSE 117,900 81,243 -36,657 68.9%
FRANCHISE AGREEMENT-COMCAST 626,069 175,813 -450,256 28.1%
FRANCHISE AGREEMENT- BLACKROCK - 1,720 1,720 0.0%
OLY VIEW WTR DIST. FRANCHISE 187,067 48,472 -138,595 25.9%
DEV SERV PERMIT SURCHARGE 20,000 4,575 -15,425 22.9%
NON-RESIDENT BUS LICENSE 47,100 13,950 -33,150 29.6%
RIGHT OF WAY FRANCHISE FEE 6,531 4,115 -2,416 0.0%
BUILDING STRUCTURE PERMITS 393,016 66,215 -326,801 16.8%
ANIMAL LICENSES 13,192 3,773 -9,419 28.6%
STREET AND CURB PERMIT 54,000 14,460 -39,540 26.8%
OTR NON-BUS LIC/PERMITS 6,694 1,721 -4,973 25.7%
LICENSES AND PERMITS 1,484,829 424,540 (1,060,289) 28.6%
DOJ 15-0404-0-1-754 - Bullet Proof Vest 4,410 818 -3,592 18.5%
TARGET ZERO TEAMS GRANT - 828 828 0.0%
HIGH VISIBLITY ENFORCEMENT - 3,063 3,063 0.0%
SMART COMMUTER PROJECT GRANT - 600 600 0.0%
PUD PRIVILEGE TAX 180,833 - -180,833 0.0%
JUDICIAL SALARY CONTRIBUTION-STATE 10,000 6,178 -3,822 61.8%
MVET/SPECIAL DISTRIBUTION 9,100 2,287 -6,813 25.1%
CRIMINAL JUSTICE - SPECIAL PROGRAMS 31,952 8,634 -23,318 27.0%
DUI - CITIES 7,374 1,861 -5,513 25.2%
LIQUOR EXCISE TAX 206,459 49,638 -156,822 24.0%
LIQUOR BOARD PROFITS 301,085 73,435 -227,650 24.4%
SHARED COURT COSTS 1,000
-1,000 0.0%
MUNICPAL COURT AGREEMENT - 750 750 0.0%
Packet Page 6 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 4
DV COORDINATOR SERVICES 9,710 2,536 -7,174 26.1%
CAMPUS SAFETY-EDM. SCH. DIST. 11,500 459 -11,041 4.0%
WOODWAY - LAW PROTECTION 10,000 3,053 -6,947 30.5%
SNO-ISLE 53,833 17,002 -36,831 31.6%
INTERGOVERNMENTAL 837,256 171,142 (666,114) 20.4%
RECORD/LEGAL INSTRUMTS - 171 171 0.0%
COURT RECORD SERVICES 100 - -100 0.0%
SALE MAPS & BOOKS - 9 9 0.0%
MUNIC.-DIST. COURT CURR EXPEN 300 21 -279 6.9%
PHOTOCOPIES - 1,133 1,133 0.0%
POLICE DISCLOSURE REQUESTS 5,200 1,118 -4,082 21.5%
ASSESSMENT SEARCH - 5 5 0.0%
PASSPORTS AND NATURALIZATION FEES 25,000 1,175 -23,825 4.7%
POLICE SERVICES SPECIAL EVENTS 25,000 - -25,000 0.0%
DUI EMERGENCY FIRE SERVICES - 311 311 0.0%
ADULT PROBATION SERVICE CHARGE 95,000 5,977 -89,023 6.3%
ELECTRONIC MONITORING 3,500 - -3,500 0.0%
ELECTRONIC MONITOR DUI 900 238 -662 26.4%
BOOKING FEES 7,500 397 -7,103 5.3%
FIRE CONSTRUCTION INSPECTION FEES - 1,675 1,675 0.0%
EMERGENCY SERVICE FEES - 2,236 2,236 0.0%
DUI EMERGENCY AID - 18 18 0.0%
EMS TRANSPORT USER FEE 750,000 177,865 -572,135 23.7%
CRIM CNV FEE DUI 1,000 39 -961 3.9%
CRIM CONV FEE CT 11,000 552 -10,448 5.0%
CRIM CONV FEE CN 3,600 151 -3,449 4.2%
POLICE TRAINING CLASSES 250 - -250 0.0%
ENGINEERING FEES AND CHARGES 84,000 23,629 -60,371 28.1%
ANIMAL CONTROL SHELTER 7,800 1,678 -6,122 21.5%
ANNUAL VEHICLE FEE (TBD) - (20) -20 0.0%
ZONING/SUBDIVISION FEE 62,000 12,100 -49,900 19.5%
FIRE PLAN CHECK FEES 3,235 775 -2,460 24.0%
PLAN CHECKING FEES 200,000 36,176 -163,824 18.1%
PLANNING 1% INSPECTION FEE 2,500 948 -1,552 37.9%
S.E.P.A. REVIEW 5,000 2,910 -2,090 58.2%
CRITICAL AREA STUDY 20,000 3,875 -16,125 19.4%
SWIM POOL ENTRANCE FEES 60,160 - -60,160 0.0%
LOCKER FEES 500 - -500 0.0%
SWIM CLASS FEES 67,500 - -67,500 0.0%
PROGRAM FEES 800,000 235,429 -564,571 29.4%
TAXABLE RECREATION ACTIVITIES 7,500 710 -6,790 9.5%
INTERFUND REIMB-CONTRACT SVCS 1,388,935 393,024 -995,911 28.3%
MISCELLANEOUS POLICE SERVICES - 2,750 2,750 0.0%
CHARGES FOR GOODS AND SERVICES 3,637,480 907,075 (2,730,405) 24.9%
PROOF OF VEHICLE INS PENALTY 9,000 930 -8,070 10.3%
TRAFFIC INFRACTION PENALTIES 70,000 3,751 -66,249 5.4%
BC TRAFFIC INFRACTION 300,000 21,231 -278,769 7.1%
CRT COST FEE CODE LEG ASSESSMENT - 218 218 0.0%
OTHER INFRACTIONS '04 700 136 -564 19.5%
PARKING INFRACTION PENALTIES 36,000 1,862 -34,138 5.2%
PR - HANDICAPPED 6,000 22 -5,978 0.4%
PARKING INFRACTION LOC 600 60 -540 10.0%
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MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 5
DWI PENALTIES 9,000 977 -8,023 10.9%
OTHER CRIMINAL TRAF MISDEM PEN 300 - -300 0.0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 60,000 4,189 -55,811 7.0%
OTHER NON-TRAF MISDEMEANOR PEN 1,600 36 -1,564 2.3%
OTHER NON TRAFFIC MISD. 8/03 16,000 1,216 -14,784 7.6%
COURT DV PENALTY ASSESSMENT 1,500 70 -1,430 4.6%
CRIMINAL COSTS-RECOUPMENTS 110,000 13,236 -96,764 12.0%
JURY DEMAND COST 100 - -100 0.0%
PUBLIC DEFENSE RECOUPMENT 40,000 3,731 -36,270 9.3%
COURT INTERPRETER COST 300 20 -280 6.6%
MISC FINES AND PENALTIES 6,000 240 -5,760 4.0%
FINES AND FORFEITURES 667,100 51,926 (615,174) 7.8%
INVESTMENT INTEREST - 1,574 1,574 0.0%
INTEREST ON COUNTY TAXES - 862 862 0.0%
INTEREST - COURT COLLECTIONS 3,000 184 -2,816 6.1%
PARKING - 2,482 2,482 0.0%
SPACE/FACILITIES RENTALS 140,000 12,106 -127,894 8.6%
GYM AND WEIGHTROOM FEES 7,600 2,684 -4,916 35.3%
LEASES LONG-TERM 166,183 43,619 -122,564 26.2%
VENDING MACHINE CONCESSION 2,000 552 -1,448 27.6%
OTHER RENTS & USE CHARGES 10,190 1,125 -9,065 11.0%
PARKS DONATIONS 3,900 1,831 -2,070 46.9%
BIRD FEST CONTRIBUTIONS - 400 400 0.0%
SALE OF JUNK/SALVAGE - 99 99 0.0%
SALES OF UNCLAIM PROPERTY 5,000 215 -4,785 4.3%
CONFISCATED/FORFEITED PROPERTY - 807 807 0.0%
POLICE JUDGMENTS/RESTITUTION 500 20 -480 4.0%
CASHIER'S OVERAGES/SHORTAGES - (10) -10 0.0%
OTHER MISC REVENUES - 1,143 1,143 0.0%
SMALL OVERPAYMENT - 12 12 0.0%
NSF FEES - MUNICIPAL COURT 700 24 -676 3.4%
PLANNING SIGN REVENUE - 925 925 0.0%
MISCELLANEOUS 339,073 70,653 (268,420) 20.8%
INTERFUND TRANSFER-IN 25,000 - -25,000 0.0%
INTERFUND TRANSFER 25,086 - -25,086 0.0%
INTERFUND TRANSFER 54,378 - -54,378 0.0%
TRANSFERS-IN 104,464 - (104,464) 0.0%
TOTAL GENERAL FUND REVENUE 32,512,273 5,230,257 (27,282,016) 16.1%
Packet Page 8 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 6
BUDGET SUMMARY EXPENDITURES BY FUND
Title Appropriation 3/31/2011 Expenditures Over/Under % Used
GENERAL FUND 32,320,897 7,476,811 -24,844,086 23.1%
LEOFF-MEDICAL INS. RESERVE 481,500 117,691 -363,809 24.4%
DRUG ENFORCEMENT FUND 80,233 827 -79,406 1.0%
STREET FUND 1,426,942 363,766 -1,063,176 25.5%
COMBINED STREET CONST/IMPROVE 1,369,795 22,393 -1,347,402 1.6%
MULTIMODAL TRANSPORTATION FD. 1,025,000 0 -1,025,000 0.0%
BUILDING MAINTENANCE 95,000 17,529 -77,471 18.5%
MUNICIPAL ARTS ACQUIS. FUND 109,050 1,779 -107,271 1.6%
HOTEL/MOTEL TAX REVENUE FUND 105,750 5,784 -99,966 5.5%
EMPLOYEE PARKING PERMIT FUND 26,086 0 -26,086 0.0%
YOUTH SCHOLARSHIP FUND 4,000 600 -3,400 15.0%
TOURISM PROMOTIONAL FUND/ARTS 21,000 1,753 -19,247 8.3%
REAL ESTATE EXCISE TAX 2 623,000 71,716 -551,284 11.5%
REAL EST EXCISE TAX 1, PARKS ACQ FUND 699,582 825 -698,757 0.1%
GIFTS CATALOG FUND 6,300 2,574 -3,726 40.9%
SPECIAL PROJECTS FUND 224,962 0 -224,962 0.0%
CEMETERY MAINTENANCE/IMPROVEMT 148,179 36,446 -111,733 24.6%
PARKS CONSTRUCTION FUND 1,735,500 0 -1,735,500 0.0%
SISTER CITY COMMISSION 4,900 108 -4,793 2.2%
LIMITED TAX G.O. BOND FUND, 465,973 0 -465,973 0.0%
COMBINED UTILITY OPERATION 15,139,354 2,901,106 -12,238,248 19.2%
COMBINED UTILITY CONST/IMPROVE 10,300,000 128,216 -10,171,784 1.2%
CAPITAL IMPROVEMENTS RESERVE 836,035 26,439 -809,596 3.2%
EQUIPMENT RENTAL FUND 1,184,702 244,725 -939,977 20.7%
FIREMEN'S PENSION FUND 132,250 29,648 -102,602 22.4%
TRANSPORTATION BENEFIT DISTRICT 600,000 134,660 -465,340 0.0%
GRAND TOTAL ALL FUNDS 69,165,990 11,585,397 -57,580,593 16.8%
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MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 7
BUDGET SUMMARY EXPENDITURES BY DEPARTMENT - GENERAL FUND
Title Appropriation
3/31/2011
Expenditures Over/Under
%
Used
CITY COUNCIL 316,996 65,447 -251,549 20.6%
OFFICE OF MAYOR 270,821 64,517 -206,304 23.8%
HUMAN RESOURCES 339,161 68,314 -270,847 20.1%
MUNICIPAL COURT 750,001 180,878 -569,123 24.1%
ECONOMIC DEVELOPMENT 77,100 461 -76,639 0.6%
CITY CLERK 582,667 131,170 -451,497 22.5%
ADMINISTRATIVE SERVICES 1,228,117 313,904 -914,213 25.6%
CITY ATTORNEY 509,000 152,126 -356,874 29.9%
NON-DEPARTMENTAL 10,764,672 2,575,303 -8,189,369 23.9%
POLICE SERVICES 8,839,255 2,070,784 -6,768,471 23.4%
FIRE SERVICES 0 5 5 0.0%
COMMUNITY SERVICES 326,714 74,053 -252,661 22.7%
DEVELOPMENT SERVICES 1,941,467 397,117 -1,544,350 20.5%
PARKS & RECREATION 3,405,225 668,160 -2,737,065 19.6%
PUBLIC WORKS 1,534,966 363,809 -1,171,157 23.7%
FACILITIES MAINTENANCE 1,434,735 350,763 -1,083,972 24.4%
GENERAL FUND 32,320,897 7,476,811 -24,844,086 23.1%
BUDGET SUMMARY BY DEPARTMENT - COMBINED UTILITY
Title Appropriation
3/31/2011
Expenditures Over/Under
%
Used
STORM DRAINAGE UTILITY 2,848,811 544,883 -2,303,928 19.1%
WATER 5,037,646 952,181 -4,085,465 18.9%
SEWER 3,923,648 604,600 -3,319,048 15.4%
TREATMENT PLANT 3,329,249 799,443 -2,529,806 24.0%
COMBINED UTILITY OPS 15,139,354 2,901,106 -12,238,248 19.2%
Packet Page 10 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 8
GENERAL FUND EXPENDITURES
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES 12,331,291 2,873,829 -9,457,462 23.3%
OVERTIME 298,485 90,155 -208,330 30.2%
HOLIDAY BUYBACK 183,345 0 -183,345 0.0%
BENEFITS 4,319,899 1,002,436 -3,317,463 23.2%
UNIFORMS 88,730 12,335 -76,395 13.9%
SUPPLIES 428,244 97,566 -330,678 22.8%
FUEL CONSUMED 700 0 -700 0.0%
SMALL EQUIPMENT 102,060 10,298 -91,762 10.1%
PROFESSIONAL SVC 1,823,515 360,771 -1,462,745 19.8%
COMMUNICATION 211,072 43,105 -167,967 20.4%
TRAVEL 51,790 1,333 -50,457 2.6%
ADVERTISING 65,052 5,491 -59,561 8.4%
RENTAL/LEASE 148,890 31,657 -117,233 21.3%
INSURANCE 365,000 473,505 108,505 129.7%
PUBLIC UTILITY 435,816 117,372 -318,444 26.9%
REPAIR/MAINT 259,923 79,116 -180,807 30.4%
MISCELLANEOUS 283,216 73,953 -209,263 26.1%
INTERGOVTL SVC 8,181,880 2,099,102 -6,082,778 25.7%
EXCISE TAXES 100,000 0 -100,000 0.0%
INTERFUND TRANSFERS-OUT 11,000 418 -10,582 3.8%
EQUIPMENT 532,689 0 -532,689 0.0%
1998 LTGO REF BOND PRINCIPAL 1,026,356 0 -1,026,356 0.0%
FIRE STATION # 20 - PRINCIPAL 62,131 0 -62,131 0.0%
2005 LOAN-PHONE SYSTEM 22,882 0 -22,882 0.0%
1998 BONDS - INTEREST 339,259 0 -339,259 0.0%
DEBT ISSUE COSTS - 4,515 4,515 0.0%
FISCAL AGENT FEES 1,500 591 -909 39.4%
INTERFUND SERVICES 256,650 0 -256,650 0.0%
INTERFUND FUEL - BOAT - 234 234 0.0%
INTERFUND SUPPLIES - BOAT 389,522 97,386 -292,136 25.0%
INTERFUND REPAIRS - 1,645 1,645 0.0%
32,320,897 7,476,811 (24,844,086) 23.1%
LEOFF-MEDICAL INS. RESERVE
Title Budget
03/31/2011
Expenditures Over/Under % Used
BENEFITS 415,000 105,116 ` 25.3%
In-Home LTC Claims 50,000 12,575 -37,425 25.2%
PROFESSIONAL SERVICES 16,500 0 -16,500 0.0%
481,500 117,691 (53,925) 24.4%
DRUG ENFORCEMENT FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
Packet Page 11 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 9
SUPPLIES 200 0 -200 0.0%
FUEL CONSUMED 2,000 609 -1,391 30.5%
SMALL EQUIPMENT 5,000 0 -5,000 0.0%
COMMUNICATIONS 2,233 218 -2,015 9.7%
REPAIR/MAINT 800 0 -800 0.0%
MISCELLANEOUS 20,000 0 -20,000 0.0%
INTERGOVTL SVC 50,000 0 -50,000 0.0%
80,233 827 (79,406) 1.0%
STREET FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES 478,982 111,604 -367,378 23.3%
OVERTIME 22,675 6,982 -15,693 30.8%
BENEFITS 186,803 45,966 -140,837 24.6%
UNIFORMS 7,300 4,525 -2,775 62.0%
SUPPLIES 199,000 42,665 -156,335 21.4%
SMALL EQUIPMENT 34,136 0 -34,136 0.0%
PROFESSIONAL SERVICES 37,500 624 -36,876 1.7%
COMMUNICATIONS 3,000 581 -2,419 19.4%
TRAINING 1,000 0 -1,000 0.0%
RENTAL/LEASE 1,500 0 -1,500 0.0%
INSURANCE 39,207 57,707 18,500 147.2%
PUBLIC UTILITY 244,200 62,685 -181,515 25.7%
REPAIR/MAINT 23,000 1,617 -21,383 7.0%
MISCELLANEOUS 5,000 5,679 679 113.6%
INTERGOVTL SVC 6,000 0 -6,000 0.0%
1998 LTGO REF BOND PRINCIPAL 37,408 0 -37,408 0.0%
2007 LTGO BOND - INTEREST 7,773 0 -7,773 0.0%
FISCAL AGENT FEES 22 21 -1 96.9%
INTERFUND RENTAL 92,436 23,109 -69,327 25.0%
1,426,942 363,766 (1,063,176) 25.5%
COMBINED STREET CONST/IMPROVE
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 475,000 11,638 -463,362 2.5%
INTERFUND TRANSFER OUT 41,891 0 -41,891 0.0%
CONST SURFACE CONST PROJECTS 712,000 0 -712,000 0.0%
INTERGOVERNMENTAL LOANS 72,202 0 -72,202 0.0%
INTEREST ON INTERGOVERNMENTAL LOANS 5,202 0 -5,202 0.0%
INTERFUND SERVICES 63,500 10,754 -52,746 16.9%
1,369,795 22,393 (1,347,402) 1.6%
MULTIMODAL TRANSPORTATION FD.
Title Budget
03/31/2011
Expenditures Over/Under % Used
Packet Page 12 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 10
PROFESSIONAL SVC 1,000,000 - -1,000,000 0.0%
INTERFUND TRANSFER 25,000
-25,000 0.0%
1,025,000 - (1,025,000) 0.0%
BUILDING MAINTENANCE
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 20,000 9,272 -10,728 46.4%
REPAIRS & MAINTENANCE 74,800 8,257 -66,543 11.0%
INTERFUND TRANSFER 200 - -200 0.0%
95,000 17,529 (77,471) 18.5%
MUNICIPAL ARTS ACQUIS. FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SUPPLIES 4,200 99 -4,101 2.4%
SMALL EQUIPMENT 1,000 - -1,000 0.0%
PROFESSIONAL SVS 86,500 956 -85,544 1.1%
TRAVEL 50 13 -37 25.1%
ADVERTISING 4,000 - -4,000 0.0%
RENTAL/LEASE 1,000 - -1,000 0.0%
REPAIRS/MAINT. 300 - -300 0.0%
MISCELLANEOUS 9,000 712 -8,289 7.9%
TRANSFER TO FUND 117 3,000 - -3,000 0.0%
109,050 1,779 (107,271) 1.6%
HOTEL/MOTEL TAX REVENUE FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 43,000 36 -42,964 0.1%
ADVERTISING 35,000 5,624 -29,376 16.1%
MISCELLANEOUS 5,000 125 -4,875 2.5%
TRANSFER TO FUND 623 22,750 - -22,750 0.0%
105,750 5,784 (99,966) 5.5%
EMPLOYEE PARKING PERMIT FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SUPPLIES 1,000 - -1,000 0.0%
INTERFUND TRANSFER 25,086 - -25,086 0.0%
26,086 - (26,086) 0.0%
YOUTH SCHOLARSHIP FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
MISCELLANEOUS 4,000 600 -3,400 15.0%
Packet Page 13 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 11
4,000 600 (3,400) 15.0%
TOURISM PROMOTIONAL FUND/ARTS
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SVC 10,500 - -10,500 0.0%
ADVERTISING 4,500 1,703 -2,798 37.8%
MISCELLANEOUS 6,000 51 -5,949 0.8%
21,000 1,753 (19,247) 8.3%
REAL ESTATE EXCISE TAX 2
Title Budget
03/31/2011
Expenditures Over/Under % Used
SUPPLIES 30,000 - -30,000 0.0%
PROFESSIONAL SERVICES 330,000 7,992 -322,008 2.4%
REPAIRS & MAINTENANCE 65,000 986 -64,015 1.5%
INTERFUND TRANSFER 158,000 - -158,000 0.0%
CONSTRUCTION PROJECTS 40,000 18,230 -21,770 45.6%
INTERFUND SERVICES - 44,508 44,508 0.0%
623,000 71,716 (551,284) 11.5%
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
MISCELLANEOUS - 302 302 0.0%
TRANSFER TO FUND 234 69,480 - -69,480 0.0%
1998 REF BOND PRINCIPAL 481,677 - -481,677 0.0%
2001 BONDS, B - INTEREST 148,425 - -148,425 0.0%
FISCAL AGENT FEES - 524 524 0.0%
699,582 825 (698,757) 0.1%
GIFTS CATALOG FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SUPPLIES 1,300 2,574 1,274 198.0%
PROFESSIONAL SERVICES 5,000 - -5,000 0.0%
6,300 2,574 (3,726) 40.9%
SPECIAL PROJECTS FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 8,852 - -8,852 0.0%
CONSTRUCTION 216,110 - -216,110 0.0%
224,962 - (224,962) 0.0%
CEMETERY MAINTENANCE/IMPROVEMT
Packet Page 14 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 12
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES 66,930 16,567 -50,363 24.8%
OVERTIME 2,500 908 -1,592 36.3%
BENEFITS 29,449 7,641 -21,808 25.9%
UNIFORMS 1,000 183 -817 18.3%
SUPPLIES 7,000 135 -6,865 1.9%
RESALE ITEMS 20,000 6,203 -13,797 31.0%
PROFESSIONAL SERVICE 1,000 0 -1,000 0.0%
COMMUNICATIONS 1,412 341 -1,071 24.1%
TRAVEL 1,000 0 -1,000 0.0%
ADVERTISING 3,000 977 -2,023 32.6%
PUBLIC UTILITY 3,800 541 -3,259 14.2%
REPAIR/MAINT 500 0 -500 0.0%
MISCELLANEOUS 1,000 1,302 302 130.2%
INTERFUND SERVICES 3,000 0 -3,000 0.0%
INTERFUND RENTAL 6,588 1,647 -4,941 25.0%
148,179 36,446 (111,733) 24.6%
PARKS CONSTRUCTION FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 48,000 - -48,000 0.0%
CONSTRUCTION PROJECTS 1,687,500 - -1,687,500 0.0%
1,735,500 - (1,735,500) 0.0%
SISTER CITY COMMISSION
Title Budget
03/31/2011
Expenditures Over/Under % Used
SUPPLIES 500 - -500 0.0%
STUDENT TRIP 2,400 - -2,400 0.0%
MISCELLANEOUS 2,000 108 -1,893 5.4%
4,900 108 (4,793) 2.2%
LIMITED TAX G.O. BOND FUND,
Title Budget
03/31/2011
Expenditures Over/Under % Used
2002 BOND PRINCIPAL 185,000 - -185,000 0.0%
2002 BOND INTEREST 280,973 - -280,973 0.0%
465,973 - (465,973) 0.0%
COMBINED UTILITY OPERATION
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES 2,835,153 675,877 -2,159,276 23.8%
OVERTIME 120,746 25,462 -95,284 21.1%
Packet Page 15 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 13
BENEFITS 1,081,342 270,648 -810,694 25.0%
UNIFORMS 29,900 10,961 -18,939 36.7%
SUPPLIES 642,790 94,077 -548,713 14.6%
FUEL CONSUMED 70,000 12,488 -57,512 17.8%
WATER PURCHASED FOR RESALE 1,496,000 177,146 -1,318,854 11.8%
SUPPLIES PURCHASED FOR RESALE 143,000 21,440 -121,560 15.0%
SMALL EQUIPMENT 25,300 3,265 -22,035 12.9%
PROFESSIONAL SVC 206,415 17,951 -188,464 8.7%
COMMUNICATIONS 71,730 13,708 -58,022 19.1%
TRAINING 20,050 258 -19,792 1.3%
ADVERTISING 2,760 0 -2,760 0.0%
RENTAL/LEASE 29,780 3,169 -26,611 10.6%
INSURANCE 311,436 416,576 105,140 133.8%
PUBLIC UTILITY 943,290 120,428 -822,862 12.8%
REPAIR/MAINTENANCE 108,350 21,864 -86,486 20.2%
MISCELLANEOUS 458,930 147,523 -311,407 32.1%
INTERGOVTL SVC 562,600 48,839 -513,761 8.7%
STORMWATER TAX 1,471,682 381,816 -1,089,866 25.9%
INTERFUND TRANSFER 1,978,975 0 -1,978,975 0.0%
MACHINERY/EQUIPMENT 20,000 0 -20,000 0.0%
1998 LTGO BOND PRIN 107,002 0 -107,002 0.0%
REVENUE BONDS 368,506 0 -368,506 0.0%
INTERGOVERNMENTAL LOANS 160,398 0 -160,398 0.0%
INTEREST ON LONG-TERM DEB 180,559 94 -180,465 0.1%
DEBT ISSUE COSTS - 8,276 8,276 0.0%
FISCAL AGENT FEES - 253 253 0.0%
INTERFUND SERVICES 1,326,682 338,117 -988,565 25.5%
INTERFUND RENTAL 363,478 90,870 -272,608 25.0%
INTERFUND REPAIRS/MAINT 2,500 0 -2,500 0.0%
15,139,354 2,901,106 (12,238,248) 19.2%
COMBINED UTILITY CONST/IMPROVE
Title Budget
03/31/2011
Expenditures Over/Under % Used
PROFESSIONAL SERVICES 1,489,000 120,174 -1,368,826 8.1%
INTERFUND SERVICE 390,500 - -390,500 0.0%
CONSTRUCTION PROJECTS 8,420,500 8,043 -8,412,458 0.1%
10,300,000 128,216 (10,171,784) 1.2%
CAPITAL IMPROVEMENTS RESERVE
Title Budget
03/31/2011
Expenditures Over/Under % Used
CONSTRUCTION PROJECTS 560,000 26,200 -533,800 4.7%
GENERAL OBLIGATION BOND PRINCIPAL 81,984 - -81,984 0.0%
REVENUE BONDS 55,305 - -55,305 0.0%
INTERGOVERNMENTAL LOANS 34,875 - -34,875 0.0%
Packet Page 16 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 14
INTEREST ON LONG-TERM DEBT 103,871 118 -103,753 0.1%
FISCAL AGENT FEES - 120 120 0.0%
836,035 26,439 (809,596) 3.2%
EQUIPMENT RENTAL FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES 214,227 52,032 -162,195 24.3%
OVERTIME 2,000 1,161 -839 58.0%
BENEFITS 87,833 24,467 -63,366 27.9%
UNIFORMS 1,000 112 -888 11.2%
SUPPLIES 76,000 10,919 -65,081 14.4%
FUEL CONSUMED 1,000 234 -766 23.4%
FUEL - DIESEL 294,600 65,139 -229,461 22.1%
SMALL EQUIPMENT 20,000 753 -19,247 3.8%
PROFESSIONAL SERVICES 1,000 262 -738 26.2%
COMMUNICATIONS 3,500 683 -2,817 19.5%
TRAVEL 500 - -500 0.0%
ADVERTISING 500 - -500 0.0%
RENTAL/LEASE 3,500 - -3,500 0.0%
INSURANCE 29,590 23,624 -5,966 79.8%
PUBLIC UTILITY 14,000 4,340 -9,660 31.0%
RADIO REPAIR/MAINT 75,000 6,447 -68,553 8.6%
MISCELLANEOUS 7,500 100 -7,400 1.3%
INTERGOVTL SVC 4,000 - -4,000 0.0%
MACHINERY/EQUIPMENT 295,500 51,089 -244,411 17.3%
INTERFUND SERVICES-CAPITAL COSTS 40,000 - -40,000 0.0%
INTERFUND RENTAL 13,452 3,363 -10,089 25.0%
1,184,702 244,725 (939,977) 20.7%
FIREMEN'S PENSION FUND
Title Budget
03/31/2011
Expenditures Over/Under % Used
SALARIES - 12,343 12,343 0.0%
BENEFITS 71,000 8,270 -62,730 11.6%
PENSION PAYMENTS 56,750 9,035 -47,716 15.9%
PROF SERVICES 4,500 - -4,500 0.0%
132,250 29,648 (102,602) 22.4%
TRANSPORTATION BENEFIT DISTRICT
Title Budget
03/31/2011
Expenditures Over/Under % Used
INSURANCE - 5,000 5,000 0.0%
INTERGOVTL SERVICES 600,000 129,660 -470,340 21.6%
600,000 134,660 (465,340) 22.4%
Packet Page 17 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 15
CITY COUNCIL
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 114,743 26,831 -87,912 23.4%
OVERTIME 5,590 1,743 -3,847 31.2%
BENEFITS 105,563 26,521 -79,042 25.1%
SUPPLIES 1,000 547 -453 54.7%
SMALL EQUIPMENT - - 0 0.0%
PROFESSIONAL SVC 60,000 8,646 -51,354 14.4%
COMMUNICATIONS 100 - -100 0.0%
TRAVEL 1,500 371 -1,129 24.7%
REPAIRS/MAINT 1,500 - -1,500 0.0%
MISCELLANEOUS 27,000 787 -26,213 2.9%
316,996 65,447 (251,549) 20.6%
OFFICE OF MAYOR
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 194,527 48,053 -146,475 24.7%
BENEFITS 64,194 13,479 -50,715 21.0%
SUPPLIES 3,000 790 -2,210 26.3%
PROFESSIONAL SVC 1,100 - -1,100 0.0%
COMMUNICATION 1,400 314 -1,086 22.4%
TRAVEL 1,500 117 -1,383 7.8%
RENTAL/LEASE 1,500 277 -1,223 18.4%
REPAIR/MAINT 100 171 71 171.4%
MISCELLANEOUS 3,500 1,315 -2,185 37.6%
270,821 64,517 (206,304) 23.8%
HUMAN RESOURCES
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 171,223 42,173 -129,050 24.6%
BENEFITS 59,928 13,469 -46,459 22.5%
SUPPLIES 2,500 243 -2,257 9.7%
SMALL EQUIPMENT 100 - -100 0.0%
PROFESSIONAL SVC 74,000 6,516 -67,484 8.8%
COMMUNICATIONS 500 114 -386 22.8%
TRAVEL 500 70 -430 14.1%
ADVERTISING 10,000 617 -9,383 6.2%
RENTAL/LEASE 2,000 277 -1,723 13.8%
REPAIR/MAINT 6,000 4,835 -1,165 80.6%
MISCELLANEOUS 12,410 - -12,410 0.0%
339,161 68,314 (270,847) 20.1%
MUNICIPAL COURT
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 474,675 116,760 -357,915 24.6%
OVERTIME 2,900 406 -2,494 14.0%
BENEFITS 169,501 40,520 -128,981 23.9%
Packet Page 18 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 16
SUPPLIES 17,000 3,246 -13,754 19.1%
SMALL EQUIPMENT 8,350 1,769 -6,581 21.2%
PROFESSIONAL SERVICES 54,000 11,858 -42,142 22.0%
COMMUNICATIONS 2,300 709 -1,591 30.8%
TRAVEL 2,500 34 -2,466 1.4%
RENTAL/LEASE 1,700 556 -1,144 32.7%
REPAIR/MAINT 8,875 92 -8,783 1.0%
MISC - JURY 3,200 4,749 1,549 148.4%
INTERGOVTL SVC 5,000 178 -4,822 3.6%
750,001 180,878 (569,123) 24.1%
ECONOMIC DEVELOPMENT
Title Budget
03/31/2010
Expenditures Over/Under % Used
SUPPLIES 1,000 94 -906 9.4%
SMALL EQUIPMENT 400 - -400 0.0%
PROFESSIONAL SERVICES 34,800 176 -34,624 0.5%
COMMUNICATIONS 9,400 2 -9,398 0.0%
TRAVEL 1,500 - -1,500 0.0%
ADVERTISING 25,000 - -25,000 0.0%
MISCELLANEOUS 5,000 189 -4,811 3.8%
77,100 461 (76,639) 0.6%
CITY CLERK
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES AND WAGES 317,549 67,657 -249,892 21.3%
OVERTIME 0 0.0%
BENEFITS 104,791 20,776 -84,015 19.8%
SUPPLIES 13,760 1,847 -11,913 13.4%
PROFESSIONAL SERVICES 27,250 10,979 -16,271 40.3%
COMMUNICATIONS 59,050 15,898 -43,152 26.9%
TRAVEL 2,000 - -2,000 0.0%
ADVERTISING 20,420 3,985 -16,435 19.5%
RENTAL/LEASE 23,810 5,514 -18,296 23.2%
REPAIRS & MAINTENANCE 8,037 4,233 -3,804 52.7%
MISCELLANEOUS 6,000 280 -5,720 4.7%
582,667 131,170 (451,497) 22.5%
ADMINISTRATIVE SERVICES
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 652,441 165,489 -486,952 25.4%
OVERTIME 6,100 1,651 -4,449 27.1%
BENEFITS 215,098 48,023 -167,075 22.3%
SUPPLIES 77,440 11,255 -66,185 14.5%
SMALL EQUIPMENT 65,760 5,995 -59,765 9.1%
PROFESSIONAL SERVICES 19,750 22,384 2,634 113.3%
COMMUNICATIONS 57,208 13,032 -44,176 22.8%
TRAVEL 3,300 - -3,300 0.0%
RENTAL/LEASE 13,600 1,355 -12,245 10.0%
REPAIR/MAINT 106,180 42,557 -63,623 40.1%
Packet Page 19 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 17
MISCELLANEOUS 9,500 1,729 -7,771 18.2%
DP MACHINERY/EQUP 1,740 435 -1,305 25.0%
1,228,117 313,904 (914,213) 25.6%
CITY ATTORNEY
Title Budget
03/31/2010
Expenditures Over/Under % Used
PROFESSIONAL SVC 506,000 152,126 -353,874 30.1%
MISC PROSECUTOR 3,000 - -3,000 0.0%
509,000 152,126 (356,874) 29.9%
NON-DEPARTMENTAL
Title Budget
03/31/2010
Expenditures Over/Under % Used
BENEFITS - UNEMPLOYMENT 140,000 - -140,000 0.0%
PROFESSIONAL SVC PUB DEF 323,398 54,482 -268,917 16.8%
RENTAL/LEASE 3,600 900 -2,700 25.0%
INSURANCE 365,000 473,505 108,505 129.7%
MISCELLANEOUS 87,111 35,376 -51,735 40.6%
INTERGOVT SVC 7,493,096 2,005,516 -5,487,580 26.8%
ECA LOAN PAYMENT 100,000 - -100,000 0.0%
EXCISE TAXES 11,000 418 -10,582 3.8%
INTERFUND TRANSFERS 532,689 - -532,689 0.0%
GENERAL OBLIGATION BOND 1,026,356 - -1,026,356 0.0%
INSTALLMENT PURCHASES 62,131 - -62,131 0.0%
OTHER DEBT 22,882 - -22,882 0.0%
INTEREST ON LONG-TERM DEBT 339,259 - -339,259 0.0%
DEBT ISSUANCE COSTS - 4,515 4,515 0.0%
FISCAL AGENT FEES 1,500 591 -909 0.0%
INTERFUND SERVICES 256,650 - -256,650
10,764,672 2,575,303 (8,189,369) 23.9%
POLICE SERVICES
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 5,287,861 1,274,693 -4,013,168 24.1%
OVERTIME 256,710 84,281 -172,429 32.8%
HOLIDAY BUYBACK 183,345 - -183,345 0.0%
BENEFITS 1,775,762 456,645 -1,319,117 25.7%
UNIFORMS 78,250 11,393 -66,857 14.6%
SUPPLIES 95,954 40,358 -55,596 42.1%
SMALL EQUIPMENT 12,550 991 -11,559 7.9%
PROFESSIONAL SVC 119,153 20,518 -98,635 17.2%
COMMUNICATIONS 26,328 5,574 -20,754 21.2%
TRAVEL 25,450 740 -24,710 2.9%
ADVERTISING 1,000 36 -964 3.6%
RENTAL/LEASE 17,000 4,346 -12,654 25.6%
REPAIR/MAINT 20,590 966 -19,624 4.7%
MISCELLANEOUS 40,420 10,118 -30,302 25.0%
INTERGOVTL SVC 619,534 88,407 -531,127 14.3%
INTERFUND FUEL - BOAT - 234 234 0.0%
INTERFUND RENTAL 279,348 69,837 -209,511 25.0%
Packet Page 20 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 18
INTERFUND REPAIRS - 1,645 1,645 0.0%
8,839,255 2,070,784 (6,768,471) 23.4%
FIRE SERVICES
Title Budget
03/31/2010
Expenditures Over/Under % Used
COMMUNICATION - 5 5 0.0%
- 5 5 #DIV/0!
COMMUNITY SERVICES ADMIN
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 210,934 49,986 -160,948 23.7%
BENEFITS 65,390 14,502 -50,888 22.2%
SUPPLIES 1,000 212 -788 21.2%
SMALL EQUIPMENT 500 - -500 0.0%
PROFESSIONAL SVC 42,000 8,270 -33,730 19.7%
COMMUNICATIONS 690 114 -576 16.5%
TRAVEL 1,500 - -1,500 0.0%
ADVERTISING 500 - -500 0.0%
RENTAL/LEASE 1,320 277 -1,043 21.0%
REPAIR/MAINT 500 171 -329 34.3%
MISCELLANEOUS 2,000 424 -1,576 21.2%
INTERFUND RENTAL 380 96 -284 25.3%
326,714 74,053 (252,661) 22.7%
DEVELOPMENT SERVICES/PLANNING
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 1,253,728 269,181 -984,547 21.5%
OVERTIME 1,520 498 -1,022 32.7%
BENEFITS 413,909 92,735 -321,174 22.4%
UNIFORMS 320 - -320 0.0%
SUPPLIES 26,000 3,653 -22,347 14.0%
MINOR EQUIPMENT 1,900 (81) -1,981 -4.3%
PROFESSIONAL SVC 149,430 16,503 -132,927 11.0%
COMMUNICATIONS 5,530 779 -4,751 14.1%
TRAVEL 6,880 - -6,880 0.0%
ADVERTISING 3,780 427 -3,353 11.3%
RENTAL/LEASE 27,590 4,742 -22,848 17.2%
REPAIRS & MAINTENANCE 5,443 - -5,443 0.0%
MISCELLANEOUS 35,805 6,272 -29,533 17.5%
INTERFUND RENTAL 9,632 2,409 -7,223 25.0%
1,941,467 397,117 (1,544,350) 20.5%
ENGINEERING
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 889,718 217,627 -672,091 24.5%
OVERTIME 11,965 - -11,965 0.0%
BENEFITS 293,607 71,667 -221,940 24.4%
UNIFORMS 620 - -620 0.0%
Packet Page 21 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 19
MINOR EQUIPMENT 500 (41) -541 -8.1%
PROFESSIONAL SVC 5,000 - -5,000 0.0%
COMMUNICATIONS 7,000 1,215 -5,785 17.4%
TRAVEL 620 - -620 0.0%
ADVERTISING 500 - -500 0.0%
REPAIR/MAINT 1,780 - -1,780 0.0%
MISCELLANEOUS 5,400 2,282 -3,118 42.3%
INTERFUND RENTAL 8,324 2,082 -6,242 25.0%
1,225,034 294,833 (930,202) 24.1%
PARKS & RECREATION
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 1,909,402 382,735 -1,526,667 20.0%
OVERTIME 5,000 474 -4,526 9.5%
Employee Benefits 598,333 123,921 -474,413 20.7%
UNIFORMS 6,540 519 -6,021 7.9%
SUPPLIES 114,590 18,669 -95,921 16.3%
SMALL EQUIPMENT 4,000 1,612 -2,388 40.3%
PROFESSIONAL SVC 357,534 48,304 -309,230 13.5%
COMMUNICATIONS 25,566 1,913 -23,653 7.5%
TRAVEL 3,940 - -3,940 0.0%
ADVERTISING 3,852 426 -3,426 11.1%
RENTAL/LEASE 49,470 11,396 -38,074 23.0%
PUBLIC UTILITY 133,416 33,850 -99,566 25.4%
REPAIRS & MAINTENANCE 24,918 13,179 -11,739 52.9%
MISCELLANEOUS 38,570 9,698 -28,872 25.1%
INTERGOVTL SVC 64,250 5,000 -59,250 7.8%
INTERFUND RENTAL 65,844 16,464 -49,380 25.0%
3,405,225 668,160 (2,737,065) 19.6%
PUBLIC WORKS
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 217,647 50,403 -167,244 23.2%
OVERTIME 200 30 -170 15.0%
BENEFITS 71,823 14,134 -57,689 19.7%
SUPPLIES 5,000 1,034 -3,966 20.7%
PROFESSIONAL SERVICES 100 9 -91 8.6%
COMMUNICATIONS 1,000 477 -523 47.7%
TRAVEL 600 - -600 0.0%
RENTAL/LEASE 7,300 2,018 -5,282 27.6%
PUBLIC UTILITY 2,400 702 -1,698 29.3%
REPAIR/MAINT 1,000 - -1,000 0.0%
MISCELLANEOUS 2,200 5 -2,195 0.2%
INTERFUND RENTAL 662 165 -497 24.9%
309,932 68,976 (240,956) 22.3%
FACILITIES MAINTENANCE
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 636,843 162,241 -474,602 25.5%
Packet Page 22 of 125
MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 20
OVERTIME 8,500 1,071 -7,429 12.6%
BENEFITS 242,000 66,044 -175,956 27.3%
UNIFORMS 3,000 423 -2,577 14.1%
SUPPLIES 70,000 15,618 -54,382 22.3%
FUEL CONSUMED 700 - -700 0.0%
MINOR EQUIPMENT 8,000 53 -7,947 0.7%
PROFESSIONAL SERVICES 50,000 - -50,000 0.0%
COMMUNICATIONS 15,000 2,959 -12,041 19.7%
PUBLIC UTILITY 300,000 82,820 -217,180 27.6%
REPAIR/MAINT 75,000 12,910 -62,090 17.2%
MISCELLANEOUS 2,100 728 -1,372 34.6%
INTERFUND RENTAL 23,592 5,898 -17,694 25.0%
1,434,735 350,763 (1,083,972) 24.4%
STORM DRAINAGE
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 556,103 121,601 -434,502 21.9%
OVERTIME 24,566 1,790 -22,776 7.3%
BENEFITS 214,041 51,015 -163,026 23.8%
UNIFORMS 7,750 3,340 -4,410 43.1%
SUPPLIES 49,500 9,799 -39,701 19.8%
MINOR EQUIPMENT 4,000 - -4,000 0.0%
PROFESSIONAL SERVICES 22,115 745 -21,370 3.4%
COMMUNICATIONS 3,230 215 -3,015 6.7%
TRAINING 4,330 - -4,330 0.0%
ADVERTISING 500 - -500 0.0%
RENTAL/LEASE 21,500 - -21,500 0.0%
INSURANCE 39,208 58,112 18,904 148.2%
UTILITIES 10,000 2,668 -7,332 26.7%
REPAIR/MAINT 13,000 6,583 -6,417 50.6%
MISCELLANEOUS 68,500 27,158 -41,342 39.6%
INTERGOVT SERVICE 40,000 20,036 -19,964 50.1%
STORMWATER TAX 237,600 72,800 -164,800 30.6%
INTERFUND TRANSFER 618,126 - -618,126 0.0%
MACHINERY/EQUIPMENT 20,000 - -20,000 0.0%
GENERAL OBLIGATION BOND 103,600 - -103,600 0.0%
REVENUE BOND 36,005 - -36,005 0.0%
INTERGOVERNMENTAL LOAN 32,063 - -32,063 0.0%
INTEREST ON LONG-TERM DEBT 86,577 94 -86,483 0.1%
DEBT ISSUE COSTS - 102 102 0.0%
INTERFUND SERVICES 464,429 125,808 -338,621 27.1%
INTERFUND RENTAL 172,068 43,017 -129,051 25.0%
2,848,811 544,883 (2,303,928) 19.1%
WATER
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 657,891 161,648 -496,244 24.6%
OVERTIME 24,180 5,926 -18,254 24.5%
BENEFITS 242,022 61,300 -180,722 25.3%
UNIFORMS 6,800 731 -6,069 10.7%
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MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 21
SUPPLIES 135,000 13,287 -121,713 9.8%
WATER PURCHASED FOR RESALE 1,496,000 177,146 -1,318,854 11.8%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 140,000 21,440 -118,560 15.3%
SMALL EQUIPMENT 10,000 3,265 -6,735 32.7%
PROFESSIONAL SVC 74,300 6,598 -67,702 8.9%
COMMUNICATIONS 30,000 5,761 -24,239 19.2%
TRAVEL 4,820 - -4,820 0.0%
ADVERTISING 560 - -560 0.0%
RENTAL/LEASE 1,500 580 -920 38.7%
INSURANCE 65,098 84,512 19,414 129.8%
PUBLIC UTILITY 28,000 7,627 -20,373 27.2%
REPAIR/MAINT 22,300 5,572 -16,728 25.0%
RCP - MISCELLANEOUS 211,630 73,991 -137,639 35.0%
INTERGOVTL SVC 30,000 5,883 -24,117 19.6%
WATER TAX 764,082 189,465 -574,617 24.8%
INTERFUND TRANSFER-OUT 418,126 - -418,126 0.0%
GENERAL OBLIGATION BOND 1,890 - -1,890 0.0%
REVENUE BOND 119,149 - -119,149 0.0%
INTERGOVERNMENTAL LOANS 24,270 - -24,270 0.0%
INTEREST ON LONG-TERM DEBT 53,713 - -53,713 0.0%
AMORTIZED DEBT ISSUE COSTS - 4,138 4,138 0.0%
FISCAL AGENT FEES - 151 151 0.0%
INTERFUND SVC 388,861 101,297 -287,564 26.0%
INTERFUND RENTAL 87,454 21,864 -65,590 25.0%
5,037,646 952,181 (4,085,465) 18.9%
SEWER
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 424,167 106,707 -317,460 25.2%
OVERTIME 17,000 5,109 -11,891 30.1%
BENEFITS 182,392 47,230 -135,162 25.9%
UNIFORMS 5,100 1,463 -3,637 28.7%
SUPPLIES 52,500 11,184 -41,316 21.3%
SEWER INVENTORY 3,000 - -3,000 0.0%
SMALL EQUIPMENT 6,000 - -6,000 0.0%
PROFESSIONAL SVC 51,000 3,040 -47,960 6.0%
COMMUNICATIONS 30,000 6,177 -23,823 20.6%
TRAVEL 2,400 - -2,400 0.0%
ADVERTISING 500 - -500 0.0%
RENTAL/LEASE 1,800 1,738 -62 96.6%
INSURANCE 133,895 186,175 52,280 139.0%
PUBLIC UTILITY 460,000 (6,210) -466,210 -1.3%
REPAIR/MAINT 15,000 4,665 -10,335 31.1%
MISCELLANEOUS 100,000 30,352 -69,648 30.4%
INTERGOVTL SVS 393,900 (7,764) -401,664 -2.0%
SEWER UTILITY TAX 470,000 119,552 -350,448 25.4%
INTERFUND TRANSFER 942,723 - -942,723 0.0%
GENERAL OBLIGATION BOND 1,512 - -1,512 0.0%
REVENUE BONDS 108,915 - -108,915 0.0%
INTERGOVERNMENTAL LOANS 104,065 - -104,065 0.0%
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MARCH 31, 2011 BUDGET REPORT
EXPENDITURE DETAIL BY DEPARTMENT
Page 22
INTEREST ON LONG-TERM DEBT 24,711 - -24,711 0.0%
AMORTIZED DEBT ISSUE COSTS - 4,138 4,138 0.0%
INTERFUND SVC 293,392 66,751 -226,641 22.8%
INTERFUND RENTAL 97,176 24,294 -72,882 25.0%
INTERFUND REPAIR/MAINT 2,500 - -2,500 0.0%
3,923,648 604,600 (3,319,048) 15.4%
TREATMENT PLANT
Title Budget
03/31/2010
Expenditures Over/Under % Used
SALARIES 1,196,992 285,921 -911,071 23.9%
OVERTIME 55,000 12,637 -42,363 23.0%
BENEFITS 442,887 111,104 -331,783 25.1%
UNIFORMS 10,250 5,427 -4,823 52.9%
SUPPLIES 405,790 59,807 -345,983 14.7%
FUEL CONSUMED 70,000 12,488 -57,512 17.8%
SMALL EQUIPMENT 5,300 - -5,300 0.0%
PROFESSIONAL SVC 59,000 7,568 -51,432 12.8%
COMMUNICATIONS 8,500 1,555 -6,945 18.3%
TRAVEL 8,500 258 -8,242 3.0%
ADVERTISING 1,200 - -1,200 0.0%
RENTAL/LEASE 4,980 851 -4,129 17.1%
INSURANCE 73,235 87,777 14,542 119.9%
UTILITIES 445,290 116,343 -328,947 26.1%
REPAIR/MAINT 58,050 5,044 -53,006 8.7%
MISCELLANEOUS 78,800 16,022 -62,778 20.3%
INTERGOVTL SVS 98,700 30,684 -68,016 31.1%
REVENUE BOND 104,437 - -104,437 0.0%
INTEREST ON LONG-TERM DEBT 15,558 - -15,558 0.0%
INTERFUND SVC 180,000 44,261 -135,739 24.6%
INTERFUND RENTAL 6,780 1,695 -5,085 25.0%
3,329,249 799,443 (2,529,806) 24.0%
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AM-3901 Item #: 2. A.
City Council Committee Meetings
Date: 05/10/2011
Time:10 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Snohomish Regional Drug & Gang Task Force, 2011-2012 Interlocal Agreement.
Recommendation from Mayor and Staff
Staff recommends this item be approved and placed on the consent agenda.
Previous Council Action
None
Narrative
Since January 1988, the City of Edmonds and other Snohomish County cities have been participants in the Snohomish
Regional Drug Gang Task Force (SRDGTF) with offices in Everett. Edmonds was one of the original participants,
contributing a detective and equipment to the unit.
In more recent years, Edmonds, Lynnwood, and Mountlake Terrace established the South Snohomish County Narcotics Task
Force (SSCNTF). Since the creation of the SSCNTF, Edmonds, Lynnwood, and Mountlake Terrace have chosen to continue
their support of the SRDGTF through financial contribution alone. Edmonds presently has a detective assigned to the
SSCNTF.
The SRDGTF receives the majority of its funding through a U.S. Department of Justice grant. The grant amount is based on
the number and population of municipalities that participate in the SRDGTF. The required matching funds for the federal grant
come from Snohomish County and the participating municipalities. For fiscal year 2011-2012, twenty municipalities, DSHS
Child Protective Services, six Tribal Agencies, WSP, and Snohomish County, are pledging matching funds to the SRDGTF.
Edmonds’ share for July 1, 2011 through June 30, 2012 is $9,998, an increase of $197 over last year’s share. Funding for this
item is included in the 2011 Edmonds Police budget. The interlocal agreement and the funding received from participating
entities, sets forth the operational framework for the SRDGTF, and has done so since 1988.
The SRDGTF and SSCNTF work very closely and assist each other with staffing and equipment, as needed. For example,
should we encounter a drug lab locally the SRDGTF can be called out to dismantle the lab. This assistance can save us literally
thousands of dollars in overtime, training, and equipment expense. A more frequent area of cooperation and assistance occurs
with investigations where the two task forces may assist each other with investigations involving mutual suspects.
We request that the Council approve this matter authorizing the Mayor to sign the FY 2011-2012 interlocal agreement with
SRDGTF.
The ILA has been approved by the City Attorney as to form.
Attachments
ILA for SRDGTF
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/03/2011 01:56 PM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Gerry Gannon Started On: 04/21/2011 02:40 PM
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Form Started By: Gerry Gannon Started On: 04/21/2011 02:40 PM
Final Approval Date: 05/05/2011
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AM-3928 Item #: 2. B.
City Council Committee Meetings
Date: 05/10/2011
Time:60 Minutes
Submitted By:Jana Spellman
Department:City Council
Committee:Community/Development Services
Public Safety
Type:Information
Information
Subject Title
Discussion regarding self-funded medical insurance.
Recommendation from Mayor and Staff
Previous Council Action
This agenda item was on the March PS/HR Committee for discussion. However, due to lack if time, it was postponed until the
PS/HR Committee meeting on 4/5/2011. This item was discussed at the April 5, 2011 PS/HR Committee.
Narrative
This has item has been placed on this agenda for further discussion.
Attachment 1: HR Med Ins Info HR Med Ins Info
Attachment 2: City of Edmonds Med-Pharm Analysis 2011
Attachment 3: April 5, 2011 PS/HR Committee Minutes
Attachments
Attach 1 -HR Med Ins Info
Attach 2 - City of Edmonds Med-Pharm Analysis 2011
Attach 3 - April 5 2011 PS-HR Committee Minutes
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/05/2011 11:49 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Jana Spellman Started On: 05/05/2011
Final Approval Date: 05/05/2011
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Page 1
April 5, 2011
Public Safety/Human Resources Committee
CITY OF EDMONDS
PUBLIC SAFETY/HUMAN RESOURCES COMMITTEE
MINUTES
APRIL 5, 2011
Committee Members Present: Council Member D.J. Wilson
Council Member Diane Buckshnis
Others Present: Council Member Adrienne Fraley Monillas, Police Chief Al Compaan, Assistant
Police Chief Jim Lawless, Assistant Police Chief Gerry Gannon, HR Director Debi
Humann, Recreation Services Manager Renee McRae, Environmental Education
Coordinator Sally Lider, Cultural Services Manager Frances Chapin, Recreation
Coordinator Tammy Rankins, Engineering Technician 2 JoAnne Zualuf, Executive
Assistant Cindi Cruz, Cultural Services Assistant Kris Gillespie, Office
Supervisor/SEIU Shop Steward Sue Johnson, Engineering Technician 3 Ed Sibrel,
Parks & Recreation Director Carrie Hite, Fire Marshal John Westfall, City Attorney
Jeff Taraday, City Clerk Sandy Chase, City Engineer Rob English, Public Works
Director Phil Williams, Building Official Leonard Yarberry
Public Present: Jack Loos, Volunteer Health Benefits Committee Consultant
Roger Hertrich
The meeting was called to order at 5:30 pm.
MINUTES
Council Member D.J. Wilson started the meeting by having all attendees introduce themselves. After introductions
were made, Council Member Wilson explained that he served as a delegate on the labor council for the Edmonds
Community College union and was present at the bargaining table [during those contract negotiations]. Council
Member Wilson further stated that from his experience with negotiations, he would prefer to have had more flexibility
[with regard to subjects of bargaining] and he expressed concerns about AWC being a “good” partner for the City.
When it comes to benefits, it is his goal to provide the same services and benefits [as AWC] at the same cost or at a
lower cost. Council Member Wilson stated that it is also his goal [and possibly that of Council Member Diane
Buckshnis] to “do more with less.”
Council Member Wilson explained that at the last HR Committee meeting a discussion was held regarding the best
health care insurance options for the City. At that meeting, Volunteer Consultant Jack Loos spoke to the subject
(see minutes of that meeting) and the recommendation of the HR Benefits Committee was reviewed.
Council Member Wilson stated that he came up with a self-funded insurance model [to share] and that the goal of
tonight’s meeting was to review the self-funded model and to have a conversation amongst the committee
members, Volunteer Consultant Loos and HR Director Humann (prior to having a further conversation with the rest
of council) to determine the problems associated with a self-funded plan, to understand how it really works, and to
clear up any misconceptions about self-funded plans.
Council Member Wilson provided a memo to the committee members, Volunteer Consultant Loos and HR Director
Humann. Council Member Wilson stated that it was his intention to provide the memo and template of the self-
funded insurance model to council. Council Member Wilson explained that it was his understanding that the City’s
Health Benefits Committee, with the assistance of Volunteer Consultant Loos and the Consultant/Broker Wells
Fargo, went to market to see what healthcare insurance options were available. The goal of the Health Benefits
Committee was to find reasonable plans but not to increase the city’s current healthcare insurance costs.
Council Member Wilson pointed out that [in his opinion] Wells Fargo only solicited information from the big insurance
companies such as Regence and Premera which do not primarily handle self-funded plans. Council Member Wilson
further stated that he believes there is no way that the City can get a good self-funded insurance model without
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April 5, 2011
Public Safety/Human Resources Committee
talking to self-funding experts, which would involve a third party administrative committee (with some additional
involved costs). Council Member Wilson pointed out that under the current fully-funded structure (AWC plan), there
will always be a 10-13% increase in costs each year and the City will not be able to change the benefit options
under the current plan. Council Member Wilson also summarized that the Health Benefits Committee suggested
staying with AWC for 2011 and possibly 2012 and opting to go with the HealthFirst plan, which would save the City
some money.
Council Member Wilson explained that, as he understood it, the majority of costs for health insurance premiums for
each dollar paid (60-65%) are spent on patient care costs while the remaining 30-35% of each dollar is spent on
administrative costs, profit, taxes and reserves, etc. The basic “premise “of self-funded insurance is to cut out the
administrative costs and possibly keep the additional savings [if there are any] with the City. If there is a surplus (or
“extra” money) additional programs for benefits may be offered with the savings such as smoking cessation, etc.
Council Member Wilson stated that the next premise of self-funding is to diversify risk by having a larger risk pool to
dilute the risk. Premiums are based on risk and we may be in a higher risk class. Council Member Wilson explained
that another key element in moving to a self-funded plan is to examine employee utilization costs (history of what
types of services are used by employees such as in vitro fertilization) for the last three years.
Council Member Wilson also pointed out that in order for self-funding to work, there has to be enough in “reserves”
[money held by the City to pay out on healthcare claims]. Under the current structure, the City spends $2.7M in
premium costs that will continue to escalate with the CPI (cost of living increases). Council Member Wilson
emphasized that his concern is not with the necessary expense involved in paying for patient care services but with
the 30-35% that could be saved with a self-funded plan model. Council Member Wilson explained that in his self-
funded model, the estimate is that 75% of costs would be spent on patient care services. If a third party
administrator (TPA) was retained to handle the self-funded insurance plan, it would cost approximately $100,000 a
year and this could possibly be done without the City having to obtain a loan for reserves.
Council Member Wilson further explained that stop-loss coverage would be purchased to create a maximum out-of-
pocket cost for the City for each claim cost and that he thought that when the City was previously self-funded, the
City did not have stop-loss coverage. HR Director Humann pointed out that the City did have stop-loss coverage
when it was self-insured previously. Council Member Wilson stated that he found a carrier for stop loss coverage
with a $40,000 stop loss coverage plan at an annual cost of $280,000.
Council Member Wilson explained that if no changes are made with regard to health insurance plans, the City will
have a $2.7M cost anyway. Using the self-funded model in comparison (with 75% of costs for patient care) and
adding back in the cost of paying for claims through a TPA as well as stop loss coverage, the total cost would be
approximately $2.4M, with an estimated savings to the City of $275,000. Council Member Wilson further discussed
his good working relationships with various insurance brokers that he feels are credible, etc. as well as not putting
himself in a situation that would cause a conflict of interest [with his self-insurance background].
Council Member Wilson further explained that one of the issues is that the TPA (without a claims history) would
likely place the City into the highest risk pool possible (1.5 -2 times what our cost is now) but that we may, over time,
get the money that is not paid out on claims back (provided that we did not incur a number of catastrophic
healthcare claims that would reach the stop loss limit) by having the unspent funds placed in a trust fund. Council
Member Wilson further discussed how accruing the unspent funds (after 6 years) may create a considerable savings
to the City. Council Member Wilson estimated that by years three and four (with a claims history), the self-funded
model could be adjusted actuarially to reflect the lower healthcare insurance cost and savings to the City.
In summary, Council Member Wilson stated that the only feasible way the City could continue on the fully-funded
Regence Plan under the AWC model is to spend more money or to cut benefit levels and City premium costs by
switching to Healthfirst.
Volunteer Consultant Loos stated that he does not claim to be an expert in self-funded insurance but it is clear that
insurance companies are “out to make money.” In Volunteer Consultant Loos opinion, overhead costs are “dramatic”
and tend to comprise at least 50% of the total costs for healthcare premiums. Additionally, self-funded reserves
must be established and it needs to be determined as to what amount that should be. In a consortium pool like
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April 5, 2011
Public Safety/Human Resources Committee
AWC, the City is currently placed in a risk pool with all of the other cities that may skew the risk pool (creating higher
costs for the City). Volunteer Consultant Loos stated that one of the unknown pieces of information is whether or not
we are benefitting from the current risk pool or not (since it is likely that half of the cities are paying higher than the
average cost for premiums and the other half is likely paying lower than the average cost for premiums based on the
combined risk pool). Council Member Wilson opined that this is why it will be important to see our claims history
(utilization review).
Volunteer Consultant Loos stated that some of the concerns with self-funded insurance are: 1) the unknown impacts
of future Federal healthcare legislation; 2) annual and lifetime maximum healthcare insurance limits no longer being
in place; 3) dependent children being eligible for coverage now through age 26; 4) the Mental Health Parity Act –
requiring mental healthcare coverage level to be the same as for other conditions; 5) healthcare purchasing
cooperative options in 2015; 6) budget constraints; 7) an unstable population or workforce due to economic
conditions including the possibility of layoffs.
Council Member Wilson pointed out that under our current health insurance plan, every additional benefit must be
paid for. Under the self-funded model, it may be possible for all kinds of additional benefits to be available that may
not be utilized very often.
Council Member Diane Buckshnis inquired as to whether the increase in medical costs (as Council Member Wilson
notes in his self-funded model) will always be at 13% per year. Council Member Wilson explained that the rate of
medical inflation in the last twenty years (with the exception of the 1990’s) has caused the average to be around
13%. Volunteer Consultant Loos explained that it was important to distinguish between the CPI and the increase in
medical costs; the increase in healthcare premiums each year is not based on the CPI. HR Director Humann
pointed out that the average increase in healthcare premiums has been about 10% for the last few years.
Council Member Buckshnis inquired as to whether self-funding would require that the City had $4.6M in reserves to
start. There was some discussion that followed between Council Member Wilson and Council Member Buckshnis
about the $3M that is currently being paid out in healthcare insurance premiums and the usage of the $1.3M
associated with transitioning the fire department to Fire District 1.
Council Member Buckshnis inquired as to how the stop loss policy works and Council Member Wilson explained that
stop loss coverage limits the City’s liability for the amount paid out on a claim within a specific period of time not to
exceed a set cost ceiling per claim. Volunteer Consultant Loos further clarified that, when speaking about aggregate
stop loss, the stop loss insurance carrier determines what they think the insured’s total claims costs will be then they
add an additional 25% to the total cost to the insured. Council Member Wilson stated that currently, if there is a
benefit that is not covered under AWC Regence Plan A, the individual users of the plan have to pay for that benefit
out of pocket. With a Benefits Committee under self-funding, the City has the ability to choose additional benefits to
add to the plan. Council Member Buckshnis inquired as to who the members of the committee would be. Volunteer
Consultant Loos clarified that the Benefits Committee members would have the authority to make benefits decisions
(not reporting to council) with confidentiality.
There was a question from one of the attendees about self-funded insurance possibly having greater costs to the
City than what is projected in the self-funded model. Council Member Wilson stated that a more realistic threat to
increased costs to self-funding is finding out that our risk pool is higher than the population at large (or average).
Council Member Wilson stated that he believes two important self-funding questions to consider are: 1) Does the
City want to take the cash flow “hit” now to start; and 2) do we think we have an employee population which wants to
be actively engaged in their healthcare insurance plan.
Recreation Manager Renee McRae stated that, having participated in self-insurance before at the City, she would
have some concerns with the unknown risk pool under a self-funded plan. Ms. McRae also stated that she heard
the HealthFirst plan has significantly reduced benefits from our current Plan A. HR Director Humann explained that
while there are $10 co-pays under the Healthfirst plan, and the hospital coverage level is 90% as opposed to 100%
under Regence Plan A with a maximum out of pocket of $1000 for hospital stays, on the offset, routine and
preventative care are covered under Healthfirst at 100%. These services are currently not covered under the
current Regence Plan A (including well-adult and child visits, etc.) which results in significant out of pocket for most
users.
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Page 4
April 5, 2011
Public Safety/Human Resources Committee
HR Director Humann stated that every employer does need to look at healthcare insurance costs. The City was
self-funded several years ago and HR Director Humann stated that she served on the Appeal/Benefits Committee.
This committee was very difficult to operate because it is made up of employees and the culture is such that a
benefit could be asked for, but if it was denied, it made it very hard to continue on with the model due to “guilt”
factors (of disallowing employee benefits) even though it was not fiscally responsible and based on good cause. HR
Director Humann stated this experience was a learning one and that better planning would have helped the
committee. One example is when the group decided to add benefits such as well-baby examinations, $250 toward
physicals (for every covered employee and dependent), in addition to adding orthotics without any actuarial
research. The cost of these additional services greatly impacted and “bankrupted” the plan. HR Director Humann
said that the principle of self-funding is an excellent way to select benefits and contain costs of a healthcare
insurance plan.
HR Director Humann said her main concern about self-funding, however, is in the timing. With Federal legislation
coming down the pipeline as well as having a smaller employee population size (and potential layoffs without the
levy passing nor having the additional employees from the former fire department) along with the minimal size of the
HR staff, self-funding may not be feasible. Even with a TPA with the prior self-funded plan at the City, the HR staff
spent a lot of time on appeals, claims issues and working with Finance, etc. Council Member Wilson inquired as to
whether or not Finance paid for all claims under the self-funded plan. HR Director Humann stated that she didn’t
handle that part, but believed they approved the claims.
HR Director Humann asked if the City moves $1M to front the self-funded plan, will it bring the City closer to having
to do layoffs since the money to do so is not a readily liquid asset. HR Director Humann stated that she is very
concerned because while she believes that the long-term impact of self-funded insurance is very beneficial, in the
current economic condition, how is it possible to fund this. The timing, the cost, the employee base and lack of HR
staffing are all factors [in her opinion].
Council Member Wilson stated that the issues that HR Director Humann brought up are all reasons to bring forth a
levy and that these very issues could help support one. Additionally, it is clear that more HR staff is needed and
going through the budget process could assist with this.
HR Director Humann asked (if a self-funded model is the health insurance proposal) would it not be expected that a
proposal would have to go out to the market in order to come up with a self-funded plan to propose to the Council
and the unions. She further stated that if we know what the plan model is (HealthFirst with 100% hospital
coverage), and with HR putting together a census, shouldn’t the next step be to take that information to the market
and seek hard numbers for consideration. Council Member Wilson stated that in theory, the union could be
provided with the Healthfirst plan benefit level [under a self-funded plan] and not have to pay AWC the 30%
overhead. There was some discussion that followed about the Appeals/Benefits Committee process. Council
Member Wilson stated that he is not in favor of an internal Appeals/Benefits Committee.
There was some discussion that followed about the idea/need of bringing a self-funded proposal forward to
council/unions. Council Member Wilson expressed to the attendees that the $1.3M from the transition of the fire
department to Fire District 1 has been “earmarked” for the council’s interest in self-funded health insurance.
Recreation Services Manager McRae pointed out that a decision has not been made by council at this point to
commit to self-funded health insurance.
HR Director Humann asked for clarification as to benefits usage under a self-funded model- are the benefits paid for
only when accessed. Council Member Buckshnis stated that [in her opinion] it would be important to have experts
on the Benefits Committee. HR Director Humann responded that one of the values of the self-funded plan is to have
employee input on the process. By having an external Benefit Committee without employee participation, it may take
away from this and it would appear, in fact, that we (as a city) could not make the plan choices for our program but
that they would be decided by the external Benefit Committee. Council Member Wilson stated that the appeals
process only pertains to certain claims and that if needed, the committee can examine line items for each service.
Assistant Police Chief Gannon asked if retiree health insurance coverage was available to retirees if the City
switches to a self-funded plan. HR Director Humann stated that COBRA would be offered, but that it is not a legal
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Page 5
April 5, 2011
Public Safety/Human Resources Committee
requirement to provide subsidized retiree healthcare plan options (although it is unlikely that the City would not
consider this).
Engineering Technician Ed Sibrel pointed out that there are considerable software and security requirements
(regarding HIPAA regulations) that would be required that would require additional costs with the self-funded plan
that need to be kept in mind.
In closing, Council Member Wilson stated that the committee would resume discussion about the healthcare
insurance plan (self-funded) on the second Tuesday in May @ 5:30 pm. Council Member Wilson strongly
encouraged the union attendees to take the memo he provided on self-funded insurance to share with their union
members.
The following action was taken regarding the remaining items scheduled on the agenda:
1. Authorization to surplus and sell Police Department equipment.
Action: Forward to City Council consent agenda with recommendation to approve.
2. Adopt by reference RCW 9A.56.063, making or possessing motor vehicle theft tools.
Councilmember Wilson asked that this item be placed on the committee agenda for April 12th, however
Councilmember Buckshnis said she felt it could be placed on the consent agenda as it was a matter of adopting an
existing RCW. Assistant Chief of Police Gannon gave a brief explanation of the agenda item. Councilmember
Wilson agreed that the item could be placed on the consent agenda for the next regular City Council meeting.
Action: Forward to City Council consent agenda with recommendation to approve.
3. Close out Subcontract 87898, Puget Sound Small Vessel PRND (Preventive Radiological/Nuclear
Detection), DNDO
Action: Forward to City Council consent agenda with recommendation to approve.
4. Discussion regarding self-funded medical insurance
This item was discussed earlier in the meeting and will also be scheduled on the May 10 Committee Agenda.
5. Discussion of compensation consultant
This item was forwarded to the April 12 Committee Agenda.
6. Discussion of new council staff position related to budget/financials/insurance.
This item was forwarded to the April 12 Committee Agenda.
7. Operations policy for Shell Valley emergency access road.
Action: Forward to City Council consent agenda with recommendation to approve.
The meeting adjourned at approximately 6:50 p.m.
Packet Page 93 of 125
AM-3935 Item #: 2. C.
City Council Committee Meetings
Date: 05/10/2011
Time:15 Minutes
Submitted For:Debi Humann, Human Resources Director Submitted By:Sandy Chase
Department:City Clerk's Office
Committee:Public Safety Type:Action
Information
Subject Title
Discussion of compensation consultant.
Recommendation from Mayor and Staff
Council placed this item on the December 21, 2010 City Council agenda for review and discussion. Councilmember Plunkett
envisioned at that meeting that Council likely could identify 2 - 3 issues with the current non-represented employee
compensation policy that should be addressed and further suggested that I, as HR Director, assist with drafting those issues into
a scope of work. The attached materials were provided at the March 1 and April 5 PS/HR Committee but were not reviewed
due to time constraints. The materials are being brought forward to the May 10 PS/HR Committee for review.
Previous Council Action
See "Recommendation from Mayor and Staff."
Narrative
See "Recommendation from Mayor and Staff."
Attachments
Compensation Consultant Materials
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 05/05/2011 05:00 PM
Final Approval Sandy Chase 05/06/2011 08:45 AM
Form Started By: Sandy Chase Started On: 05/05/2011
Final Approval Date: 05/06/2011
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AM-3927 Item #: 2. D.
City Council Committee Meetings
Date: 05/10/2011
Time:15 Minutes
Submitted By:Jana Spellman
Department:City Council
Committee:Public Safety Type:Information
Information
Subject Title
Discussion of new council staff position related to budget/financials/insurance.
Recommendation from Mayor and Staff
Previous Council Action
This agenda item is being forwarded for discussion from the April 5 and 12, 2011 PS/HR Committee. The Committee was not
able to discuss this during the April 5th and 12th meetings due time constraints.
Narrative
Discussion on merits of hiring Council-directed personnel relating to policy development and budget oversight. The enclosed
application announcement will be used as a starting point with discussion on relative benefits and costs of hiring a consultant
versus an employee.
Attachment 1: Draft Vision for the Council Budget and Policy Director
Attachment 2: Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30
Attachments
Attach 1 Draft Vision for the Council Budget and Policy Director
Attach 2 Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/05/2011 11:50 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Jana Spellman Started On: 05/05/2011
Final Approval Date: 05/05/2011
Packet Page 106 of 125
Draft Vision for the Council Budget and Policy Director:
For Discussion Purposes
This position would have a similar arrangement with Council as does the Sr. Executive Assistant position.
For example:
- Terms of employment would be set annually by contract
- Position would receive benefits, beyond a salary, commensurate with other non-
represented employees
- The position would be established in ordinance, like the Sr. Executive Assistant position
o Staff is responsibility of the mayor
o In these select cases, the mayor defers management and oversight to the Council
for specific positions
The purpose of the position would be to collect information, support Council deliberation, and do the
Council policy and budget staff work that Council is unable to do itself
- Council is getting increasingly active in innovative policy discussions
o Often that is supported by the work city staff are doing
o Often, the Council initiative requires coordination among various departments and
personnel
- This person is in many ways a coordinator of information from staff to Council
o Good to have one staff person accountable to Council for follow up on discussion,
deliberation, and action taken by Council
o Can follow up on information requests by Council made to staff
Can be done face to face rather than late night emails
Position would have 40 hours a week to devote to such information
collection, in addition to analysis, to complement the 10-20 hours per week
by Council members
Packet Page 107 of 125
Employment Opportunity Announcement
Budget and Policy Director for the City Council
April 5, 2011
Prepared on behalf of the
Edmonds City Council
Packet Page 108 of 125
I. Introduction
The City Council of the City of Edmonds is seeking to fill the position of Budget and Policy
Director for the City Council. This position would work closely with the City Council, under
guidance from the Council President, and with city administrative staff, including the Mayor and
department directors.
Since Jan 1, 2010, two new Council members have been appointed to the seven member body.
Of the seven Council members, five have yet to complete their first four year term. In July, the
Edmonds mayor resigned his position, leaving a vacancy that was filled shortly thereafter. A
significant number of director level positions have been replaced as well.
The City of Edmonds runs particularly lean in terms of staffing. This can sometimes make it
difficult to get timely information to the Council to support policy discussions and deliberation
as each department is both thinly staffed and faces a full work load.
II. Scope of Work
The Budget and Policy Director will support the City Council in addressing budget and policy
matters. The position will work under the direction of the Council President, with assistance
from the Sr. Executive Assistant to the City Council, and with each member of the Council as
needed to address the following:
- Develop policy options relating to Council interests and priorities;
- Answer questions posed by the Council or Council members regarding the financial data and
budget information as reported by the administration;
- Support the effort to coordinate communication between the Council and administration
regarding policy questions, with a particular focus on budget and financial data and
reporting;
- Review and analyze the financial projections and assumptions for the city finances for the
years ahead;
- Support the Council in understanding the budget implications of potential policy decisions;
This is not an audit or accounting position, nor is this position intended to replace staff work in
the City of Edmonds Finance Department.
This position is a full-time position with an annual review, and includes city benefits as assigned
to non-represented employees. Applicants should note their salary expectations in their cover
letter. The City Council reserves the right to alter or extend this scope of work as necessary.
Respondents are encouraged to read previous Council minutes where discussions of budget,
financial and policy matters have taken place. This will provide some contextual information for
the work environment during the course of this contract.
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III. Qualifications
Required qualifications and experience of the applicant are as follows.
Budget
- Bachelors degree with a significant and relevant experience dealing with public sector
budgets, either in the development of or implementation of budgets
- Demonstrated experience working with and reporting to a legislative body to develop and
complete a budget process
- Experience analyzing and budgeting for health care-related activities and/or policies;
Policy
- Experience working in local government, either at the city or county level, and developing
policy;
- Five years experience working directly with, and preferably reporting to, elected officials;
- Direct experience developing policy for elected legislative officials in the areas of energy,
technology, health care, and environmental stewardship;
- Strong interpersonal skills with a demonstrated ability to manage contentious relationship
in a professional and high integrity manner
Desired qualifications and experience includes:
- Graduate level study is preferable in a relevant area of study
- An understanding of financial practices and procedures as outlined by the Governmental
Financial Officers Association (GFOA)
IV. About the City of Edmonds
A walkable waterfront town, celebrated as an arts community, Edmonds offers sandy beaches,
stunning views, and a full calendar of year round arts events. Fanning out from the central
fountain, enjoy sidewalk cafes, art galleries, shop at boutique clothing, hardware, garden supply,
and houseware stores. Browse through travel specialty shops, unique jewelry, outstanding wine
and food, book and antique stores.
A rich blend of old and new makes Edmonds distinctive. Accented by art, colorful hanging
baskets, and vintage street lamps, the pedestrian-friendly downtown reflects the scale and
design elements of the past with the former Carnegie Library Historical Museum, a log cabin
Visitor Center, and a 1920s Art Deco movie theater.
Restaurants, cafes and bistros, offer a delicious dining experience and beachfront eateries with
outdoor tables provide scenic views of Puget Sound, the Olympic Mountains, and magnificent
sunsets. Shopping and dining opportunities are also found along Highway 99 and the
neighborhood commercial districts of Westgate, Perrinville, Firdale Village, and Five Corners.
The City of Edmonds has a strong mayor form of government, with a general fund budget of
approximately $36 million. The total budget, including all city revenues and expenditures, is
approximately $75 million.
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V. Non-discrimination policy
The City of Edmonds does not discriminate on the basis of any protected by federal or state law,
including race/color, creed (religion), national origin, sex, disability, use of a guide dog or service
animal by a person with a disability, HIV/AIDS or hepatitis C status, sexual orientation/gender
identity, or honorably discharged veteran and military status. The consultant shall agree not to
discriminate against any client, employee, or applicant for employment or for services based on
any of the aforementioned basis.
The City of Edmonds is an equal opportunity employer. Further, response to this announcement
authorizes the City of Edmonds to obtain background information on history relevant to this
position to include contact with past employers and references. It is further understood that
any finalist, prior to being selected, may be required to complete a criminal background
investigatory process. The City of Edmonds reserves the right to reject all qualifications or to
contract with different firms for different services.
VI. Timeline
The City Council reserves the right to alter this timeline at any time. This is provided for
planning purposes to respondents. (Needs updating according to Council calendar.)
May 2nd Position posted
May 27th Application period concludes
June 8th/ 9th First round interviews with Council subcommittee
June 15th/16th Second round interviews with Mayor and directors, as warranted
June 28th Final round interviews with full Council
July 11th Expected date of hire
VII. Response
<Standard language directing applicants to HR director.>
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AM-3843 Item #: 3. A.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise for construction bids for the Sewer Lift Station Rehabilitation Project.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
On November 3, 2008, Council authorized Staff to advertise a Request for Qualifications (RFQ) for design services for the
Sewer Lift Stations Rehabilitation Project.
On July 21, 2009 Council authorized the Mayor to sign a professional services agreement with CHS Engineers, LLC for design
services for the Sewer Lift Stations Rehabilitation Project.
Narrative
The 2006 Sanitary Sewer Comprehensive Plan identified the need to refurbish and upgrade nine existing sewer lift (pump)
stations constructed in the 1960's and 1970's as part of the City’s 6-year Capital Improvement Program. The existing
mechanical and electrical equipment that operate these stations are obsolete and need to be replaced to prevent pump failures,
reduce the risk of sewage overflows and reduce maintenance costs. The piping and ventilation will also be upgraded to
improve the operation of the lift stations.
The total estimated construction cost for this project is $3.5M and the costs will be paid by the City's 412 Utility
Fund. Construction is anticipated to begin in fall 2011 and continue through 2012.
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/03/2011 08:58 AM
Public Works Phil Williams 05/05/2011 08:59 AM
City Clerk Sandy Chase 05/05/2011 09:31 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Megan Cruz Started On: 04/05/2011 03:15 PM
Final Approval Date: 05/05/2011
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AM-3906 Item #: 3. B.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise for construction bids for the 2011 Waterline Replacement Project.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
On October 26, 2010, Council authorized Staff to advertise a Request for Qualifications (RFQ) for designs services for the
2011 Waterline Replacement Project.
On January 18, 2011, Council authorized the Mayor to sign a professional services agreement with Murray, Smith and
Associates to complete the design of the 2011 Waterline Replacement Project.
Narrative
The 2011 Waterline Replacement Project will upgrade portions of the City’s potable water network by replacing
approximately 7,700 linear feet of existing waterlines and associated appurtenances at various locations within the City. The
selection of the sites was determined using the data supplied in the 2010 Comprehensive Water System Plan, coordinating with
upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Projects will focus on upsizing and/or
looping portions of the existing network to improve flow and pressure and will remove and replace pipes that are near the end
of their life cycle and are requiring additional maintenance. The project includes waterline replacement and street overlay on
Dayton Street between State Route 104 and the BNSF railroad tracks.
The design phase is nearing completion and the project is scheduled to be advertised for bids in June 2011. Construction is
expected to start late summer 2011 and be complete by early 2012.
The total estimated construction cost for this project is $1.7M. The funding sources for the project are the 412 Utility Fund,
112 Street Fund (portion of Dayton St. overlay) and the General Fund (fire hydrant cost).
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/03/2011 04:06 PM
Public Works Phil Williams 05/05/2011 08:59 AM
City Clerk Sandy Chase 05/05/2011 09:31 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Megan Cruz Started On: 04/26/2011 05:28 PM
Final Approval Date: 05/05/2011
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AM-3923 Item #: 3. C.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Jaime Hawkins Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on final construction costs for Caspers Street/Ninth Avenue N/Puget Drive (SR524) Walkway Project and Council
acceptance of project.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
On April 7, 2009, Council awarded a contract to T.E. Briggs Construction for the construction of the Caspers Street/Ninth Ave
N/Puget Drive (SR 524) Walkway Project.
Narrative
The Caspers Street/Ninth Avenue N/Puget Drive (SR524) Walkway Project is complete. The project constructed 3,500 lineal
feet of new sidewalk on SR524 between Olympic Avenue and 3rd Avenue. Other improvements included 31 new ADA
compliant curb ramps, two midblock pedestrian crossings, two radar speed feedback signs and minor storm and water utility
improvements.
The project was designed by ReidMiddleton and construction was inspected and accepted by City staff with the assistance
from Kleinfelder, Inc and SRI Technologies. Construction was funded by grants from WSDOT and the Transportation
Improvement Board, 112 Street Fund and the 412 Utility Fund. A summary of the construction costs are shown below:
CONSTRUCTION COSTS
T.E. Briggs Construction, Inc.$674,566
City Staff $29,972
Kleinfelder, Inc.$12,912
Reid Middleton & Assoc, Inc.$12,030
SRI Technologies $3,614
Miscellaneous $1,318
Total Construction Cost $734,412
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/05/2011 12:03 PM
Public Works Phil Williams 05/06/2011 08:07 AM
Finance Jim Tarte 05/06/2011 08:17 AM
City Clerk Sandy Chase 05/06/2011 08:45 AM
Mayor Mike Cooper 05/06/2011 09:27 AM
Final Approval Sandy Chase 05/06/2011 11:47 AM
Form Started By: Megan Cruz Started On: 05/03/2011 10:37 AM
Final Approval Date: 05/06/2011
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AM-3921 Item #: 3. D.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on final construction costs for the Five Corners Booster Pump Station Improvements and Council acceptance of project.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
On September 23, 2008, Council authorized Staff to call for construction bids for the Five Corners Booster Pump Station
Improvements project, incorporating all facets of the 2003 Water System Improvements project and seismic reservoir security
improvements.
On December 16, 2008, Council awarded a contract to Interwest Construction, Inc. for the Five Corners Booster Pump Station
Upgrade Project.
Narrative
The Citywide Water System Improvements project is complete. The project improved the operation and efficiency of the Five
Corners Booster Pump Station by replacing valves and piping within the station and upgrading the existing telemetry controls.
Other improvements included seismic upgrades and additional security at the reservoir. Similar improvements were made at
the City’s Yost and Seaview water system reservoirs.
The project was designed by RH2 Engineering, Inc and construction was inspected and accepted by City staff with support
from contract employees. A summary of the construction costs paid by the 412 Utility Fund is attached.
Attachments
Construction Costs
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/04/2011 04:51 PM
Public Works Phil Williams 05/05/2011 08:59 AM
Finance Jim Tarte 05/05/2011 03:34 PM
City Clerk Sandy Chase 05/05/2011 03:35 PM
Mayor Mike Cooper 05/05/2011 05:00 PM
Final Approval Sandy Chase 05/06/2011 08:45 AM
Form Started By: Megan Cruz Started On: 05/03/2011 09:11 AM
Final Approval Date: 05/06/2011
Packet Page 115 of 125
CONSTRUCTION COSTS
RH2 Engineering, Inc.–Design and
Construction Support
$132,305
Contractor–Interwest Construction, Inc. $998,631
Testing–HWA Geosciences $412
Inspection–Consultant–SRI $1,300
Staff $8,718
Scott Highland–Inspection $14,038
SnoPUD–Utility Pole $13,499
Total Construction Cost $1,168,903
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AM-3920 Item #: 3. E.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Phil Williams, Public Works Director Submitted By:Steve Koho
Department:Wastewater Treatment Plant
Committee:Community/Development Services Type:Information
Information
Subject Title
Discussion on needed repair to the Treatment Plant's outfall pipe and the process for obtaining bids and awarding a contract.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval once bids are obtained.
Previous Council Action
None.
Narrative
The treated water leaving the Treatment Plant is carried to Puget Sound in an outfall pipe, which runs underneath Dayton
Street to Olympic Beach then out to deeper water for final mixing and diffusion. In 1996, the old concrete pipe was slip-lined
with a plastic (HDPE) pipe insert due to deterioration of the old concrete pipe. When the HDPE pipe was installed, the new
pipe was sealed by injecting chemical and cementitious grout into the space between the HDPE pipe and the concrete pipe.
The chemical grout has now reached the end of its life, and staff would like to make a permanent repair by having a
mechanical, bolted connection rather than relying on grout. Since other utility work will be performed in Dayton Street this
summer, staff would like to complete the outfall repair before other work is done and the asphalt road surface is restored.
The construction expense is estimated to be between $150,000 - $200,000, which is within the guidelines for obtaining bids
through the Small Works Roster. Once a construction design is obtained by a consulting engineering firm, staff proposes to
obtain bids directly from area firms through the Small Works Roster rather than from advertised publication. Once bids are
obtained, staff requests approval from the Finance Committee to take the bid results to full Council for award to the lowest
qualified bid so that this important work can be expedited and be completed in conjunction with other projects in the same area.
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 05/05/2011 08:59 AM
City Clerk Sandy Chase 05/05/2011 09:31 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Steve Koho Started On: 05/02/2011 02:00 PM
Final Approval Date: 05/05/2011
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AM-3925 Item #: 3. F.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted By:Steve Koho
Department:Wastewater Treatment Plant
Committee:Community/Development Services Type:Information
Information
Subject Title
Report on final construction costs for the Odor Control Improvement Project and Council acceptance of project.
Recommendation from Mayor and Staff
Council Committee recommend placing project acceptance on consent agenda of future City Council meeting.
Previous Council Action
On January 20, 2009, City Council authorized an agreement with Brown & Caldwell to design the Odor Control Improvement
Project.
On October 6, 2009, City Council authorized awarding the construction of the Odor Control Improvement Project to Prospect
Construction, Inc.
Narrative
An evaluation of the Odor Control System at the City's Wastewater Treatment Plant was performed by a consulting engineer
in 2007, which provided a report summarizing their recommendations for reducing odor emissions from the plant.
A detailed construction design was performed in 2009 by Brown & Caldwell based upon the 2007 evaluation and input from
staff. City Council authorized the construction award to Prospect Construction.
The project is now complete and has been inspected by Kleinfelder and accepted by staff. Approximately 50% of the project
was funded by the Plant's capital improvement fund and 50% was funded by outside agencies that share in the plant's expenses.
Project Costs
Contractor (Prospect Construction, Inc.) $1,410,312
Change Orders $44,584
Construction Management $143,478
Total $1,598,374
Amount authorized by Council $1,641,343
City share of project expenses $811,766
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 05/05/2011 09:00 AM
City Clerk Sandy Chase 05/05/2011 09:31 AM
Mayor Mike Cooper 05/05/2011 02:51 PM
Final Approval Sandy Chase 05/05/2011 03:14 PM
Form Started By: Steve Koho Started On: 05/04/2011 02:44 PM
Final Approval Date: 05/05/2011
Packet Page 118 of 125
AM-3933 Item #: 3. G.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on final construction costs for the 2009 Asphalt Overlay Project.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
On January 25, 2011, Council accepted the 2009 Asphalt Overlay Project.
Narrative
The 2009 Asphalt Overlay project was accepted by Council at the January 25, 2011 Council meeting and the
final construction cost was reported at $1,082,382. In February, staff prepared the final grant billing for the project and
determined the final construction cost should have been $1,088,225. The $5,843 difference was city staff cost that had not
been included in the January number. The additional cost was paid from the 112 Street Fund. Approval of this item
will document that the final construction costs reported match the grant paperwork submitted to WSDOT for
reimbursement.
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/05/2011 04:49 PM
Public Works Phil Williams 05/06/2011 08:07 AM
City Clerk Sandy Chase 05/06/2011 08:44 AM
Mayor Mike Cooper 05/06/2011 09:27 AM
Final Approval Sandy Chase 05/06/2011 11:47 AM
Form Started By: Robert English Started On: 05/05/2011 11:17 AM
Final Approval Date: 05/06/2011
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AM-3922 Item #: 3. H.
City Council Committee Meetings
Date: 05/10/2011
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Ordinance amending the Edmonds City Code (ECC) 8.64.060 Parking Provisions in the Downtown Edmonds area.
Recommendation from Mayor and Staff
Forward the item to the consent agenda for approval at the May 17, 2011 Council meeting.
Previous Council Action
None.
Narrative
The Downtown Parking Committee, composed of City Council, the Police Department, the Engineering Division and
Edmonds Citizens, is tasked, among other things, with reviewing citizen/business requests regarding changes in parking
designation. At the March 2011 meeting, the Edmonds Center for the Arts (ECA) addressed parking concerns due to a high
volume of ferry commuters parking on 4th Ave N between Daley and 3rd Ave N, for extended periods of time. No parking
restrictions are currently in place at this location; the 3-hour parking limitation ends at Daley St. along 4th Ave N. The
Committee identified placing 3-hour parking limitations along this stretch to eliminate this issue in the future. In past
practices, the majority of the property owners living within the affected area need to support a parking revision, before the
change can take place. Surveys were then sent out to all the property owners along this stretch, asking whether they were in
favor of this change or non-supportive. The majority supported designating both sides of this stretch with 3-hour parking
limitations between the hours of 12pm and 6pm. The Downtown Parking Committee therefore recommends the following
Edmonds City Code (ECC) revision:
ECC Section 8.64.060: Schedule VI – Parking limited on certain streets
• Existing Item # 9
Both sides of 4th Ave N from Dayton St. to Daley St.
• Proposed Item # 9
Both sides of 4th Ave N from Dayton St. to 3rd Ave N
Attachments
Attachment 1-Proposed Ordinance
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/05/2011 11:52 AM
Public Works Phil Williams 05/06/2011 08:07 AM
City Clerk Sandy Chase 05/06/2011 08:45 AM
Mayor Mike Cooper 05/06/2011 09:27 AM
Final Approval Sandy Chase 05/06/2011 11:47 AM
Form Started By: Megan Cruz Started On: 05/03/2011 10:00 AM
Final Approval Date: 05/06/2011
Packet Page 120 of 125
- 1 -
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.64.060 AMENDING PARKING PROVISIONS IN THE
DOWNTOWN EDMONDS AREA; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Edmonds offers on-street parking stalls on certain
portions of its public rights-of-way;
WHEREAS, many ferry commuters are parking for long periods of time along 4th
Av. N between Daley and 3rd
WHEREAS, upon the recommendation of the Downtown Parking Committee, the
City Council finds that the on-street parking on both sides of 4
Av. N; and
th Av. N between Daley St. and 3rd
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Av. N should be designated as 3-hour parking zones; NOW, THEREFORE,
Section 1. Subsection B of ECC 8.64.060 Schedule VI - Parking limited on
certain streets
8.64.060 Schedule VI – Parking limited on certain streets.
is hereby amended to read as follows (amended language underlined):
A. In accordance with ECC 8.48.160 and when signs are erected giving notice thereof, no person shall
park a vehicle for a period of time longer than three hours between the hours of 12:00 midnight and 6:00
p.m. of any day except Sundays and public holidays, within the district or upon any of the streets as
follows:
1. Both sides of Bell Street from Sunset Avenue North to 250 feet west of Sixth Avenue North;
2. Both sides of Daley Street from Third Avenue North to Sixth Avenue North;
3. Both sides of Main Street from Sunset Avenue to Sixth Avenue;
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4. Both sides of James Street from Sunset Avenue to Third Avenue South;
5. Both sides of Dayton Street from Sunset Avenue (State Route 104) to Sixth Avenue South;
6. Both sides of Second Avenue from Alder Street to Caspers Street;
7. West side of Railroad Avenue from Dayton Street to Main Street;
8. Both sides of Third Avenue North from its intersection with Dayton Street to the 600 block of
Third Avenue North;
9. Both sides of Fourth Avenue from Dayton Street to 3rd
10. Both sides of Fifth Avenue from Howell Way to Edmonds Street;
Av. N;
11. Both sides of Maple Street from Fifth Avenue South to 120 feet east of Fifth Avenue South;
12. Both sides of Alder Street from Fifth Avenue South to 120 feet east of Fifth Avenue South;
13. Both sides of Edmonds Street from Sunset Avenue to Fifth Avenue North;
14. West side of Sunset Avenue from Bell Street to Edmonds Street;
15. Both sides of Sunset Avenue from Main Street to Bell Street;
16. North side of Caspers Street from Sunset Avenue to Third Avenue North;
17. East side of Railroad Street from James Street to Main Street;
18. South side of James Street from Railroad Street to Sunset Avenue (State Route 104);
19. Both sides of Third Avenue South, from Dayton Street to Walnut Street;
20. Both sides of Fourth Avenue South, from Dayton Street to 120 feet south of Walnut Street;
21. The east side of Third Avenue North from Edmonds Street to Daley Street;
22. The south side of Daley Street from Third Avenue North to the alley between Third Avenue
North and Fourth Avenue North;
23. The west side of Sixth Avenue from Dayton Street to Bell Street;
24. The east side of Sixth Avenue from Dayton Street to the alley between Main Street and Bell
Street;
25. Both sides of Main Street from Sixth Avenue to 120 feet east of Sixth Avenue;
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26. The north side of Dayton Street from Sixth Avenue North to 120 feet east of Sixth Avenue
South;
27. Both sides of Walnut Street from Third Avenue South to 120 feet east of Fifth Avenue South;
28. The north side of Howell Way from 300 feet west of Fifth Avenue South to Fifth Avenue South;
29. The south side of Howell Way from 120 feet west of Fifth Avenue South to Fifth Avenue South;
30. The west side of Fifth Avenue South from Howell Way to Erben Drive;
31. Both sides of Second Avenue South from Dayton Street to its dead end, located south of Alder
Street;
32. Both sides of Alder Street between its intersection with Second Avenue South and Third
Avenue South; and
33. Both sides of Sprague Street from Edmonds Street to Sixth Avenue North.
Section 2. Severability
Section 3.
. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Effective Date
APPROVED:
. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
MAYOR MIKE COOPER
ATTEST/AUTHENTICATED:
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CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.64.060 AMENDING PARKING PROVISIONS IN THE
DOWNTOWN EDMONDS AREA; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2011.
CITY CLERK, SANDRA S. CHASE
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