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05/04/1993 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES May 4, 1993 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL AT THEIR MAY 18, 1993 MEETING. The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. The Council Meeting was preceded by a flag salute. PRESENT Laura Hall, Mayor Dave Earling, Council President Steve Dwyer, Councilmember Michael Hall, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Jeff Palmer, Councilmember Tom Petruzzi, Councilmember Sara Belz, Student Representative STAFF Paul Mar, Community Srv. Dir Art Housler, Admin. Srv. Dir. Rob Chave, Planning Manager Dan Prinz, Police Chief Bob Alberts, City Engineer Noel Miller, Public Works Supt. Rhonda March, City Clerk Scott Snyder., City Attorney Barb Mehlert, Recorder Before discussion on the Consent Agenda Items, Mayor Hall presented Art Housler, Administrative ` Services Director, with an Certificate of Achievement for Excellence in Financial Reporting. d Mayor Hall said she was notified that the City's Comprehensive Annual Financial Report for the 0`r fiscal year ended December 31, 1991, qualifies for a Certificate of Achievement. This is the (highest form of recognition in governmental accounting of financial reporting. Mr. Housler ,i \� thanked the Mayor and Council, and said he would like to share most of the credit with Chuck Day, j oo5 Accounting Manager, who is responsible for reviewing the report and looking over the details of 1� 'l the report. Mr. Housler recognized Ming Troung and Doug Farmen, Accountants, for their fine work and shared the credit with them as well. rnNCFNT AnvNnA Items (B) and (F) were removed from the Consent Agenda. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: (A) ROLL CALL rA� G W (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF APRIL 26, 1993 U"✓J (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM ROBERT KLEPINGER e5 (E) REPORT ON BIDS OPENED APRIL 28, 1993 A`!D AWARD OF BID FOR PURCHASE OF ASPHALT ROLLER TO FRAY evO EQUIPMENT ($10,387.20) AND AWARD OF BID FOR PURCHASE OF TRAILER TO J & K ASSOCIATES 13% ($2,711.49) . 5(G) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING APPEAL OF ARCHITECTURAL DESIGN � 09 BOARD APPROVAL OF 4-STALL PARKING FACILITY ON EAST SIDE OF PROPERTY AT 229 3RD AVE. S. (APPELLANT: ROBERT NOACK; APPLICANT: OLA GROSET/FILE NOS. ADB-92-260/AP793-54) '1 APPROVAL OF MINUTES_OF APRIL_27, 1993 (Item_JB) on_ the Consent Agenda �G,I COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE COUNCIL MIN- 0 �`� UTES OF APRIL 27 WITH THE CORRECTIONS NOTED IN THE LATE PACKET. MOTION CARRIED. A REPORT ON BIDS OPENED APRIL 28, 1993 AND AWARD OF BID FOR PURCHASE OF F_L_AIL MOWER TO BRIM TRACTOR tv` CO., INC. ($51,168.76) the Consent A eg nda Councilmember Petruzzi said he would like to delay the purchase of this item until the month of June. Councilmember Petruzzi said the reason why is primarily due to the fact that the City is supposed to receive $2 million in revenue during the month of May, and due to the lagging econo- my, he would like to make sure that revenue does come in as anticipated before this expenditure is approved. Councilmember Petruzzi said he is not against approving this item, he simply would like it delayed until June to in order to review the financial position of the City. Councilmember Dwyer said the City Council previously approved Staff to go out to bid on this item, and said the process should not exclude this one item. Councilmember Dwyer pointed out these are B Fund monies and the item has been budgeted in the fund. Councilmember Palmer said the Council has approved other purchases out of the B Fund and should not make an exception of one item. Councilmember Kasper asked if the current mower is still operational, and Noel Miller, Public Works Superintendent replied affirmatively and noted the mower is 10 years old. Councilmember Kasper said the City has a habit of replacing automobiles and machinery automatically after 10 years when they may not need replacing. Councilmember Kasper feels this practice should be amend- ed. Councilmember Nordquist asked why only one bidder came forward with a bid that Staff felt was acceptable. Mr. Miller said the specifications the City asked for are hard to find and only one company was able to comply with the specifications. Councilmember Nordquist asked where mainte- nance of the mower would take place, and Mr. Miller replied Mt. Vernon. Councilmember Nordquist asked if this was taken into consideration in the bidding process and Mr. Miller replied negative- ly. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO DELAY THE PURCHASE OF THE MOWER UNTIL JUNE 30, 1993, THEREBY REQUESTING AN EXTENSION OF THE BIDDER'S PRICE UNTIL JUNE 30, 1993. Under discussion, Mayor Hall said because of the time needed for delivery, the item might as well be delayed until next year. Councilmember Petruzzi disagreed. MOTION FAILED with Councilmember Kasper and Councilmember Petruzzi voting for the motion, and Councilmember Earling, Councilmember Hall, Councilmember Dwyer, Councilmember Palmer, and Council - member Nordquist voting against the motion. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM (F), AWARDING BID FOR PURCHASE OF FLAIL MOWER TO BRIM TRACTOR CO., INC. IN THE AMOUNT OF $51,168.76. MOTION CARRIED with Councilmember Kasper and Councilmember Petruzzi voting against the motion. AUDIENCE PARTICIPATION Mayor Hall noted that an Executive Session on a legal matter would follow audience participation. LSS� Dee Giguere, 1018 Walnut Street, representing the "Neighborhood Group" read from a letter in Cj which she prepared. Ms. Giguere thanked Mayor Hall and Councilmember Hall for their recent let- ters to the Neighborhood Traffic Control Group which commended their efforts and encouraged their continued involvement. Ms. Giguere thanked Councilmembers for their discerning questions of Con- sultant Dave Zalinski after his past presentation of Bell -Walker's transportation study results and recommendations presented at the April 27 Council Meeting. Ms. Giguere asked the Mayor and Council to,consider hiring a neighborhood traffic control coordi- nator rather than increasing the scope of Bell -Walker's contract. Ms. Giguere said the issue of traffic, associated not only with the transportation element of the comprehensive plan but also with the proposed commuter train and ferry relocation, and the concept of traffic control in Ct Edmonds have already generated much interest. Ms. Giguere referenced an ad placed in the Seattle P-I by the City of Kirkland to hire a neighborhood traffic control coordinator, and said the City �(L of Edmonds should also consider this. �✓ c! Linda Cadigan, Edmonds resident, spoke in favor of the proposed changes to the lot combination ()� ordinance. Ms. Cadigan asked Councilmembers to please give it consideration and to approve the D c1 �C proposed changes. Lori Bly, 612 Edmonds Way, spoke in favor of the proposed changes to Code which addresses Home Occupations. Ms. Bly said the proposed changes would enable home businesses to bring in new cus- tomers for the City of Edmonds. Barbara Kuertz, 7426 230th S.W., spoke in favor of the proposed changes to the Lot Combination Ordinance. Ms. Kuertz said several years ago, she and her husband purchased an adjoining lot to their property for the purpose of their retirement. Ms. Kuertz said the way the Lot Combination Ordinance stands now, that lot is deemed unusable, therefore, cannot be developed. Ms. Kuertz asked the Mayor and Council to approve the proposed changes. Roger Hertrich, 1020 Puget Drive, said past City Council minutes have not included many of the statements he has made. Mr. Hertrich said there are many questions to be asked on the Commuter Rail and feels that the necessary level of citizen involvement has not been reached. Mr. Hertrich said the effects of Commuter Rail have not yet been discussed and feels this is vitally impor- tant. Mr. Hertrich said the citizens should be the ones who say if they want.commuter rail, not just the Mayor and Council. EDMONDS CITY COUNCIL APPROVED MINUTES Page 2 May 4, 1993 Councilmember Palmer said at the last meeting, Mr. Hertrich said he was in favor of commuter rail and asked Mr. Hertrich if he has changed his view. Mr. Hertrich replied negatively, however, stated the effects of Commuter Rail needs to be thoroughly addressed and public involvement needs to be attained. Bob Zweibel, 8932 179th P1. S.W., asked the Council to favorably consider the proposed changes to the City Code relating to the Lot Combination Ordinance. With no other member of the audience wishing to come forward, Mayor Hail closed the audience portion of the meeting. EXECUTIVE SESSION TO DISCUSS A LEGAL MATTER Mayor Hall and Councilmembers recessed to an Executive Session to discuss a legal matter at 7:44 p.m., and reconvened in Council Chambers at 8:17 p.m. CONTINUED COUNCIL DELIBERATION ON PROPOSED PLANNING BOARD COMMUNITY DEVELOPMENT CODE AMENDMENTS TFrom April 6, 1993--"---'-' -- - - ---- Cam'` �t) Rob Chave, Planning Manager, said the City Council held a g g. y public hearing on these proposed amend- ments on April 6, 1993. Mr. Chave said the amendments included in the Agenda packet were held for 1 15further Council deliberation, with the balance of the original list of amendments approved by the CO ,p w Council on its April 20th Consent Agenda. M'� �} It was noted the Planning Board held hearings on all of the proposed code amendments. Mr. Chave said the purpose of this discussion is to give the City Council an opportunity to discuss and ask questions about the remaining amendment proposals. Mr. Chave recommended the Council come to a consensus on which items can be finalized with an ordinance and which items need more discussion and/or further hearings. Jeff Wilson, Current Planning Supervisor, reviewed the proposed Planning Board Community Develop- ment Code Amendments, and the Council specifically spoke to Section 17.40.070. The Council proceeded t0 discuss the proposed changes to this section relating to Lot Combina- tions. Councilmembers discussed the problems some of the property owners presently have in not being able to develop their land, due to the present Lot Combination Ordinance. Councilmembers felt the proposed changes were good ones, and ones that would allow these owners to utilize their property. In light of the Growth Management Act requirements, it was noted the proposed amend- ments would compliment and completely comply with the Growth Management Act mandates. Councilmember Hall said he is interested in having the City Attorney draft an ordinance for Coun- cil review. Several Councilmembers questioned some of the proposed amendements to this Chapter and it was noted that these comments would be incorporated into the drafting of the ordinance by City Attor- ney Scott Snyder. P pw� At 9:00 p.m., Student Representative Sara Belz left the meeting. �1 COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO SEND NONCONFORMING LOTS, OF SECTION 17. 040 TO THE CITY ATTORNEY FOR DRAFTING OF AN ORDINANCE. Under discussion, Councilmember Petruzzi said he assumed the draft ordinance would include the comments made by the Councilmembers this evening. City Attorney Scott Snyder replied affirmative- ly and said it would include Council discussion regarding requested revisions of the developed lot issue and also for him to work with the last sentence of Subparagraph A. MOTION CARRIED. Mr. Snyder said the draft ordinance would come back to the City Council on Tuesday, June 1. Councilmember Nordquist referenced the remaining agenda times, and noted the late hour. Council - member Nordquist said discussion on Home Occupations would need lengthy discussion. Council President Earling suggested a Saturday Work Session be held to discuss the other issues �Gl such as Home Occupations. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO N SET A SPECIAL MEETING ON MAY 17, at 7:00 P.M. TO DISCUSS THE PROPOSED PLANNING BOARD AMENDMENTS. c f + ` MOTION CARRIED. EDMONDS CITY COUNCIL APPROVED MINUTES. Page 3 May 4, 1993 -Councilmember Dwyer suggested that Item 4 and Item 5 be switched so the Consultants standing by for Item 5 could proceed without any further delay. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CHANGE THE ORDER OF THE AGENDA, AND SWITCH ITEM 4 AND ITEM 5. MOTION CARRIED. (( REVIEW AND APPROVAL OF PUBLIC_ WORKS OPERATION &_MAINTENANCE FACILITY SCHEMATIC DESIGN It L Noel Millir, Public Works Superintendent, introduced Lee Pardini of Merritt + Pardini, Consul- tants, and the project architect. r ,L.Mr. Pardini said the Schematic Design -is now completed, which is the first phase of the design contract and as required by the contract, the City is to give written approval of the work prior to proceeding with the next phase. 5(r Major work accomplished thus far includes the reorientation of the building complex in order to address siting concerns to the neighborhood and the reevaluation of space requirements. It was noted the project was presented to the Architectural Design Board and ADB comments have been incorporated into the schematic design. In July of 1992, it was determined at a Council meeting that some items would have to be deffered in the project design in order to remain within a $3.6 million budget. Staff is satisfied and concurs with the schematic design work product developed by Merritt + Pardini. It was noted in the Agenda Packet that Staff is confident the facility can be built within the $3.6 million budg- et and that it meets the operational needs of Public Works Administration, Water/Sewer, Streets, and Equipment Rental Sections. The facility is also expandable to accommodate additional mainte- nance needs in the event the Esperance is annexed. The Project Architect illustrated overhead transparencies which showed the cost. factors of the project, then showed schematic drawings to the City Council. Councilmember Palmer said the schematic design shows a "wellness room", and said he doesn't be- lieve the City Council ever bought into that idea or had even discussed this. Councilmember Palm- er said the Council would have to discuss the potential uses of the room and said he would consid- er the space for other purposes including daycare purposes rather than a wellness room. Council - member Palmer suggested Noel Miller provide a memo to the Council suggesting his thoughts on this issue. Councilmember Palmer referenced the artwork incorporated into the schematic design and stated the Arts Commission would be the correct group to choose the artwork. Noel Miller agreed with Councilmember Palmer and said he has been in contact with them. Councilmember Petruzzi said he is pleased with the work to date. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE SCHEMATIC DESIGN PHASE AS DEVELOPED BY MERRITT + PARDINI AND AUTHORIZE THE ARCHITECT TO BEGIN THE DESIGN DEVELOPMENT PHASE. Under discussion, Councilmember Hall asked if this is the only schematic design to be reviewed with the Council. Councilmember Hall said he recalled the Council asked for various site designs. The Project Architect said at the Council meeting in June, Councilmember Kasper had asked that the design of the building be "flip-flopped". Noel Miller, Public Works Superintendent said he prefers this schematic design, and agreed with Councilmember Kasper that it makes more sense to have the building sited as it presently is in the schematic design. Mr. Miller said it makes better use of the space. Mayor Hall said she wants to make sure the area surrounding the facility is pedestrian friendly. It was noted there are provisions for this, however, at the present time, they remain unbudgeted. MOTION CARRIED. Due to a family illness, Councilmember Hall left the Council Meeting at 9:53 p.m. THIRD READING OF COMPREHENSIVE PARK, RECREATION AND OPEN SPACE PLAN AND ADOPTION OF ORDINANCE Arvilla Ohlde, Parks and Recreation Manager, introduced the subject. Ms. Ohlde stated this is the C third reading of the Comprehensive Park, Recreation and Open Space Plan. Ms. Ohlde referenced the requested changes to the draft document, which were included in the Agenda Packet, at the direction of the Council. Ms. Ohlde said the Edmonds Comprehensive Park Plan is currently under extended eligibility with the IAC temporarily qualifying the City of receipt of grant acquisition funds to be appropriated under the State Capital Budget. To receive grant funds., the final adopt- ed plan must be to the IAC by June 1, 1993 to meet eligibility guidelines and qualifications. As a procedural matter, COUNCILMEMBER NORDQUIST.MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO EXTEND THE MEETING. MOTION CARRIED. EDMONDS CITY COUNCIL APPROVED MINUTES Page 4 May 4, 1993 Councilmember Kasper said he is concerned about building the population into the plan to the extent of projecting to 1998. Councilmember Kasper said he prefers the document only project out five years. Ms. Ohlde agreed. Councilmember Petruzzi asked Ms. Ohlde how the City of Edmonds Parks and Recreation Division compared to other entities, as far as revenues. Ms. Ohlde said overall, the Parks -and Recreation Division operates with an overall revenue of 48%, compared to Lynnwood which is 49% and Mountlake Terrace, which is 62%. Ms. Ohlde pointed out that Mountlake Terrace has much more extensive recre- ational opportunities which bring in more revenue. Ms. Ohlde said Edmonds receives an excellent return on their investment. Councilmembers agreed. Councilmember Kasper said since Hutt Park is no longer available as a "neighborhood park", he said the plan should include another one to take its place. In the plan where it addresses the underwater park, Councilmember Dwyer suggested the plan note that the language be changed so it states that expansion to the south of the underwater park is desirable, however, the current ferry dock provides a severe impediment. Councilmember Palmer wanted to make sure the part of the plan which references Yost Pool is clear in stating that if an indoor pool was built, Yost Pool would still be in full operation. At 10:28 p.m, Councilmember Nordquist left the meeting. Councilmembers discussed other proposed changes to the Plan. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO ADOPT ORDINANCE 2929, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF SECTION 15.10.000 ELE- MENTS ADOPTEDPARAGRAPH E TO ADOPT A NEW CITY OF EDMONDS COMPREHENSIVE PARKS, RECREATION AND OPEN SPACE PLAN - 1993 - 1998 AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. MOTION CARRIED. Ms. Ohlde said she would incorporate all of the Council's requests into the final document. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO MOVE ITEMS #6 AND #7 TO THE MEETING OF 18. MOTION CARRIED. MAYOR Mayor Hall announced that W.S.D.O.T. has awarded $300,000 to the City of Edmonds, to be used .for planning studies for a Multimodal Transportation Center/SR 104 Enhancements. Mayor Hall and the Council congratulated Paul Mar, Community Services Director, for his efforts on this issue. Mr. AA v 1 Mar came to the podium and addressed the Mayor and Council. Council President Earling said he recently attended a Community Transit Retreat, whereby discus- sion took place on the City's position that the Multimodal site at UnoCal and safety issues be included in commuter rail planning. Council President Earling said Ray Lloyd has drafted an amend- ment which will be presented to the J.R.P.C. Council President Earling asked Councilmembers tc contact him with their input and/or suggestions regarding this issue. yam` Councilmember Palmer said he he stated the tennis courts at ate attention. Councilmember City should consider granting City of Lynnwood and the Lions was contacted by a former Parks and Planning Board member, whereby Meadowdale High School are in a state of disrepair and need immedi- Palmer said many Edmonds residents use those Courts and said the some funds to fix the tennis courts. Councilmember Palmer said the Club will be contributing to the project. Mayor Hall said we have to agreed, however, stated many Edmonds provide for the confines of Edmonds first. Councilmember Palmer residents, outside of the bowl area, use those tennis courts. Arvilla Ohle, Parks and Recreation Manager, said the same gentlemen contacted her and she would get together with him to discuss it further. Ms. Ohlde asked if the Council would want him to come before the Council, and the Council replied affirmatively. �5 Councilmember Petruzzi said he has not yet seen any information regarding the 006 Ordinance. Council President Earling said he would schedule this on the extended agenda for discussion. With no further business before the Mayor or Council, Mayor Hall adjourned the meeting at 11:01 p.m. THE ORIGINAL SIGNED COPY OF THESE MINUTES, AS WELL AS A -TAPED RECORDING OF ALL COUNCIL MEETINGS CAN BE LOCATED IN THE CITY CLERK' OFFICE. aura a 1, Major R onda J. MarcOr, City Clerk EDMONDS CITY COUNCIL APPROVED MINUTES Page 5 May 4, 1993 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. MAY 4, 1993 CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. (10 Min) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF APRIL 27, 1993 (C) APPROVAL OF CLAIMS WARRANTS FOR WEEK OF APRIL 26, 1993 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM ROBERT KLEPINGER ($105.49) (E) REPORT ON BIDS OPENED APRIL 28, 1993 AND AWARD OF BID FOR PURCHASE OF ASPHALT ROLLER TO FRAY EQUIPMENT ($10,387.20) AND AWARD OF BID FOR PURCHASE OF TRAILER TO J & K ASSOCIATES ($2,711.49) (F) REPORT ON BIDS OPENED APRIL 28, 1993 AND AWARD OF BID FOR PURCHASE OF FLAIL MOWER TO BRIM TRACTOR CO., INC. ($51,168.76) (G) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING APPEAL OF ARCHITECTURAL DESIGN BOARD APPROVAL OF 4-STALL PARKING FACILITY ON EAST SIDE OF PROPERTY AT 229 3RD AVE. S. (APPELLANT: ROBERT NOACK; APPLICANT: OLA GROSET / FILE NOS. ADB-92-260/AP-93-54) 2. AUDIENCE 3. (60 Min.) CONTINUED COUNCIL DELIBERATION ON PROPOSED PLANNING BOARD COMMUNITY DEVELOPMENT CODE AMENDMENTS (from April 6, 1993) 4. (30 Min.) THIRD READING OF COMPREHENSIVE PARK, RECREATION AND OPEN SPACE PLAN AND ADOPTION OF ORDINANCE (from April 6, 1993) 5. (20 Min.) REVIEW OF PUBLIC WORKS OPERATIONS & MAINTENANCE FACILITY SCHEMATIC DESIGN 6. (20 Min.) COUNCIL DISCUSSION ON COUNCIL GOALS FROM RETREAT 7. (10 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 8. (5 Min.) MAYOR 9. (15 Min.) COUNCIL Parking And Meeting Rooms Are Accessible For Persons With Disabilities. Contact The City Clerk At 771-0245 With 24 Hours Advance Notice For Special Accommodations. The Council Agenda appears on Chambers Cable, Channel 32