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07/06/1993 City CouncilEDMONDS CITY COUNCIL MINUTES JULY 6,1993 The regular meeting of the Edmonds City Council was called to order at 7:00 pm by Mayor Laura Hail at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura M. Hall, Mayor Jeff Palmer, Councilmember Steve Dwyer, Councilmember Dave Earling, Council President William Kasper, Councilmember John Nordquist, Councilmember Tom Petruzzi, Councilmember Michael Hall, Councilmember CONSENT AGENDA STAFF Art Housler, Admin. Svs. Dir. Paul Mar, Comm. Svs. Dir. Rob Chave, Planning Manager Robert Alberts, City Engineer Brent Hunter, Personnel Director Noel Miller, Public Works Supt. Jeff Wilson, Planning Supervisor Arvilla Ohlde, Parks & Rec Manager Gordy Hyde, Engineering Coordinator Buzz Buzalsky, Fire Chief Stacey Law, Dep. City Clerk/Recorder Items (B, G, H, AND K) were removed from the Consent Agenda. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. THE APPROVED ITEMS ARE AS FOLLOWS: (A) IC400e V) C�0- va-eA�- �,PtL K(E) � c:7 ROLL CALL APPROVAL OF CLAIMS WARRANTS FOR WEEKS OF JUNE 21 AND JUNE 28, 1993 AND PAYROLL CLAIM WARRANTS FOR JUNE 30, 1993 ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM MARJORIE OVERA ($185.00+) AND KATHRYN HAWKINS & MARY WHITTAKER ($1,096.60) AUTHORIZATION TO CALL FOR BIDS FOR THE CONSTRUCTION OF THE UNION OIL MARSH INTERPRETIVE WALKWAY (F) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON APPEAL OF SEPA DETERMINATION FOR STREET MAP AMENDMENT TO PROVIDE FOR A POTENTIAL PUBLIC RIGHT-OF-WAY CORRIDOR FROM SR-104 TO THE UNION OIL PROPERTY AND THE PORT OF EDMONDS (APPLICANT: CITY OF EDMONDS/APPELLANTS: DEE GIGUERE AND MIKE ECHELBARGER / FILE NOS. ST-91-158/AP-93-60/AP-93-75) [from hearing on June 15, 19931 (I) APPROVAL OF SNOHOMISH COUNTY PUD #1 CONTRACT FOR A LOW FLOW SHOWER HEAD DISTRIBUTION PROGRAM (J) ACCEPTANCE OF BURLINGTON NORTHERN RAILROAD PERMIT FOR STORM DRAINAGE IMPROVEMENTS (NEW OUTFALL) NEAR PERRINVILLE CREEK AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR RENEWAL OF THE SNOHOMISH COUNTY HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSORTIUM (FOR JULY 1, 1994 THROUGH JUNE 30, 1997) APPROVAL OF MINUTES OF .TUNE 22, 1993 [ITEM (B) ON THE CONSENT AGENDAI M Councilmember Palmer stated he wanted the June 22, 1993, minutes to be held over for approval due to further corrections to be made. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO HOLD OVER THE APPROVAL OF THE JUNE 22, 1993, MINUTES UNTIL THE JULY 20, 1993, MEETING. MOTION CARRIED. A- &N--' REPORT ON BIDS OPENED .TUNE 18, 1993. FOR THE FIVE CORNERS TANK REPAINTING PROTECT AND 0�5 AWARD OF CONTRACT 1'0 COATING APPLICATORS INC. ($91,558.84 INCLUDING SALES TAX) [ITEM (G) ON THE CONSENT AGENDA] Councilmember Nordquist asked staff what newspaper this bid was published in. Mr. Alberts said it was published in the Daily Journal of Commerce and The Herald. Councilmember Nordquist asked if the document required the use of prevailing wages. Mr. Alberts said that is correct. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE ITEM G. MOTION CARRIED. P APPROVAL OF CONTRACT AMENDMENT #1 FOR THE PUBLIC WORKS OPERATIONS AND MAINTENANCE CENTER ARCHITECTURAL SERVICES WITH MERRITT+ PARDINI (ITEM (H) ON THE CONSENT AGENDA] Councilmember Kasper stated that he felt that if the original conceptual design on the new Public Works facility had been reviewed by Council, then we would not have to be amending Merritt + Pardini's contract, and consequently save money. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM H. MOTION CARRIED. AUTHORIZATION TO INSTALL HVAC IMPROVEMENTS IN THE COMMUNITY SERVICES BUILDING AND AWARD OF CONTRACT TO SUMMIT HEATING ($2,775.33) [ITEM (K) ON THE CONSENT AGENDA] Councilmember Nordquist asked if in the bid documents the statement of prevailing wages was included. Mr. Alberts said yes. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE ITEM K. MOTION CARRIED. AUDIENCE Craig Summers, 16228 70th Place West, Edmonds, submitted a letter to the City Council entered as "Exhibit A". Mr. Summers stated that approximately one year ago he came before the City Council for approval of a variance. Mr. G Summers said that this variance decision is undergoing prejudice interpretation by the Planning Division, specifically Jeff Wilson. Mr. Summers stated he has been informed by Mr. Wilson that he must appeal Mr. Wilson's interpretation back to the Hearing Examiner. Mr. Summers feels that staff is interpreting the Council's decision and that this interpretation is inconsistent with the Council's intention. Councilmember Hall stated he would like to hear more about this situation. Mayor Hall suggested that Mr. Summers gall her or Jeff Wilson, and work something out, and then let the Council make a decision on whether this -will be heard or not. Council President Earling stated he would like to see this problem solved as quickly as possible. He stated that the next time the Council meets as a whole is in two weeks. Edmonds City Council Minutes -2- July 6, 1993 Approved Minutes COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER HALL, TO SCHEDULE THIS ITEM FOR THE NEXT COUNCIL MEETING IN TWO WEEKS. MOTION CARRIED. Mayor Hall asked for any other audience comments. Mayor Hall asked for anyone else in the audience that would like to speak. As no other member of the audience wished to come forward, Mayor Hall closed the audience portion. UPDATE BY CONSULTANT BRUCE AGNEW REGARDING TRANSPORTATION ISSUES AND FUNDING FOR mµt a THE MULTIMODAL PROJECT mod ¢•Bruce Agnew stated that Representative Maria Cantwell was successful in including the City's project in the national gist of 58 projects for funding for the Transportations Appropriations bill. Mr. Agnew stated that staff should be complimented on the great job on this project. Mr. Agnew stated that this was an important first step for federal funding. Mr. Agnew stated that the earliest that the City can expect any action on the overall Transportation Appropriations bill, which has the City's project listed, may not be until after July 13, 1993. Mr. Agnew said he has been working with Senator Gorton and Senator Murray, both of whom are on the Appropriations Committee, for several months on this project. Mr. Agnew stated he understands that a session with the Council has been scheduled to talk about the concerns regarding the Interim facility, particularly the concerns about the second pier. Mr. Agnew said that he had included a copy of a bill in the Council's packets, that may have long term opportunities for Edmonds. This bill changes some of the rules to allow public/private partnerships in development of transportation facilities, construction/reconstruction. Mr. Agnew stated that this may be a long term opportunity for the City to work out a private partnership at the site. Mr. Agnew suggested that the City send Representative Cantwell, and her staff, a thank you letter for all her hard work on this issue. r� ►�.,�a ILCL* &,.--- wt0�VIEET WITH PETITIONERS OF PROPOSED ANNEXATION IN THE VICINITY OF "AURORA MARKETPLACE" Q AT 238TH ST. SW AND HIGHWAY 99 Rob Chave, Planning Manager, said he wanted to give a brief history for the benefit of the public. Mr. Chave said that the City received a petition from the property owners of the Aurora Marketplace expressing an interest in annexation to the City. Mr. Chave said that a meeting was set up to explain the process and the options. Mr. Chave said that currently a letter was sent out with information about what the taxes are and various types of benefits, also included were stamped reply cards. These reply cards were intended to get a feel on what the general level of interest might be. Based on the cards sent out, the reply is two to one in favor of the annexation. Mr. Chave said that 62 cards had been returned, 40 positive responses, 19 negative, and 3 undecided. Mr. Chave showed the Council and public a map indicating where the replies have come from (properties) and whether they are for or against the annexation. Mr. Chave stated that staffs recommendation is to go forward with the proposal, and generate a petition and get it out to the people so they can let the City know how they feel. Jeff Wilson, Current Planning Supervisor, said that in terms of the processing of the annexation, there are a number of different alternatives. Mr. Wilson said that the one Council is reviewing this evening is the petition method. Edmonds City Council Minutes -3- July 6, 1993 Approved Minutes Mr. Wilson said that this process is initiated by a petitioner submitting a petition to the City Council indicating they wish to be annexed, the City Council will then look to see if the petition represents 10 percent of the assessed valuation of an area for consideration for annexation. He stated that the Council will then hold a meeting with the petitioners, discussing three main issues at that point. The issues are 1) whether or not the area be subject to the existing bonded indebtedness of the City, 2) to decide what exactly will be the boundaries of the annexed area, 3) what shall be the zoning for the area. Mr. Wilson stated that Council can recommend that the zoning issue be referred to the Planning Board and have the Planning Board adopt a Comprehensive Plan and zoning for the area. The Council does have the option of adopting comparable zoning, by Council action. Mr. Wilson said that staffs recomendation is that Council accept these proposed boundaries and adopt comparable zoning to that which is currently in that area of the County. Mr. Wilson stated that what has been done with the limits is to help square off and define existing City limit boundaries. Mr. Wilson stated that if the Council feels that this warrants future consideration, the Council can authorize circulation of annexation petition, define the area by legal description and by map, and the petitions would be circulated in the area. Mr. Wilson stated it does require that property owners representing 60 percent of the total accessed valuation of the area sign before this can be processed and sent on to Snohomish County Boundary Review Board. Mr. Wilson said that once Council establishes these boundaries in this process, the City does not have the opportunity to expand boundaries, the City does have the opportunity to contract the boundaries. Mr. Wilson stated that is part of the rational for looking at the largest possible area. Councilmember Palmer asked Mr. Wilson to point where the two parcel numbers are on the map, as indicated on page 31 in the Council packet. Mr. Wilson showed an approximate area. Councilmember Petruzzi asked if the letters in the Council packet were taken into consideration in the ratio given. Mr. Chave said that those letters were a result of the public meeting held. Mr. Chave stated that the ratio was a result of the reply cards sent out, to keep consistency, if an actual reply card was not received back it was not counted. Councilmember Petruzzi asked what is the approximate valuation of the proposed area. Mr. Wilson said the total assessed valuation of the entire area is approximately $46,433,220. Councilmember Dwyer asked what is the earliest time -line of when this area could be annexed. Mr. Wilson that there are many variables, but if the Council were to authorize circulation of the petitions, he said he recommends a fixed time period to get the petitions back. He said once the petitions are signed and turned into the City, the City has to conduct an environmental determination, and transfer the records to the Snohomish County Boundary Review Board. The Boundary Review Board then has a 45 day period that they solicit comments from other entities, only other governmental agencies can call a public hearing before the Boundary Review Board. If a hearing is called, the Boundary Review Board will try to hold the hearing within 60 days at the end of the original 45 day period. Mr. Wilson said it could be approximately 6 months from now, the first part of 1994. Councilmember Dwyer asked if it was possible that the City would be servicing the area before receiving any revenue. Mr. Wilson said that he believes that the City may start servicing the area before the cycle starts where we actually receive the revenues. Mr. Art Housler said that as far as sales tax and other related tax, those would come to the City 30 days after the annexation. The property tax and County road tax, has to be annexed before March 1, 1994 to participate in the pro rata basis of those taxes. Councilmember Dwyer asked if there is any down side to not require the area annexed to assume the existing bonded indebtedness, since the City has no bonded indebtedness. Mr. Wilson said he would have to ask the City attorney. Council President Earling asked if staff is looking for a motion from Council tonight. Mr. Wilson stated that staff has a resolution available, the Council could adopt the resolution which authorizes circulation of petition. Mr. Wilson stated that the language of the resolution would also assume any bonded indebtedness of the City and it also indicates that the area be subject to comparable zoning upon annexation. John Graham, Graymor Development, developed the shopping center at Aurora Marketplace, stated Graymor Development does not currently own the shopping center, but are the property managers. Mr. Graham said the Marketplace is owned by a trust in California. Edmonds City Council Minutes -4- July 6, 1993 Approved Minutes Mr. Graham said that on behalf of the tenants of the center he asked for annexation of the center because of various services that were not provided by the County. Mr. Graham said he will continue to proceed with the annexation if it is in the best interest of the tenants and the neighborhood. Councilmember Petruzzi said that he would like to move forward with this. He also said that he thinks the question that Councilmember Dwyer asked regarding bonded indebtedness is an important one. Councilmember Petruzzi stated he felt it would be more palatable to the people if the motions or resolution is structured that they not pick up any debt. The Council discussed their options of motions or a resolution. Councilmember Kasper stated he felt that zoning is a problem in the area, and he felt that this should be taken care of all at once. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO MOVE THIS ITEM TO THE JULY 20, 1993, MEETING. MOTION CARRIED. CONTINUED COUNCIL DELIBERATION ON SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM jok'Gordy Hyde, Engineering Coordinator, said that to try and clarify some of the issues that were brought up at the last 0 meeting regarding the Six -Year Transportation Improvement Program, he has included a spread sheet in the Council packets. Councilmember Palmer said his concern is approving lists of items that have not necessarily been approved by Council in their entirety. Mr. Hyde said that there are items that on the list that wouldn't have been typically put on the TIP in the past, but it is required to be put on the TIP to keep funding applications open. Councilmember Palmer said then if the Council adopts the TIP, they are not adopting the references to potential future traffic signals. Mr. Hyde said that the City has not applied for any more funding, and there will be two more TIP's before any more federal funds can be applied for. Councilmember Kasper said that he is concerned with the proposed study, and the absence of any new arterials. Mr. Robert Alberts said to remember that this report is updated yearly. Council President Earling asked if the intention is to bring this back before the Council based upon what is said here tonight. Mr. Hyde said yes, staff would like to bring it back in the form of a resolution, prior to July 31, 1993. Councilmember Palmer said he would like to see item 8 deleted, (page six/exhibit C) because it isn't warranted. He also said he would like to see the first item on page 7 deleted, priority number 9. Mr. Hyde said he would like to have 8 and 9 deleted and number 10 made number 8. Councilmember Palmer confirmed that is what he would like to see. Councilmember Petruzzi agreed with Councilmember Palmer. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO ADOPT THE CHANGES TO THE SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM SUGGESTED BY COUNCILMEMBER PALMER. MOTION CARRIED WITH COUNCILMEMBER KASPER VOTING NO. Council President Earling said that he has concerns with the inclusion of an arterial by-pass deterrence in the Six -year TIP Plan at this time. Council President Earling said while the City may decide some day to have arterial deterrances in place, by including it in the plan now, it might be assumed the City will adopt a certain Transportation Improvement Program in the future, which may include these deterrences. Council President Earling said the City is currently conducting a city-wide transportation plan, in which deterrents may be included. Until we know the final results of that plan, Council President Earling said it may be premature to include it in the TIP at this time. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO DELETE FROM EXHIBIT C PAGE 14 PRIORITY NUMBER 1, ARTERIAL BY-PASS DETERRENCE, MOVING UP ITEM 2 TO BECOME ITEM 1. MOTION CARRIED. Edmonds City Council Minutes -5- July 6, 1993 Approved Minutes APPROVAL TO LEASE A PORTION OF CITY -OWNED PROPERTY TO US WEST NEWVECTOR GROUP INC. FOR CONSTRUCTING. MAINTAINING AND OPERATING A MOBILE COMMUNICATIONS FACILITY INCLUDING AN ANTENNA STRUCTURE Paul Mar, Community Services Director, said that US West is proposing to lease a portion of the site, where Fire Station 6 is at Five Corners for the purpose of constructing an antenna structure (cellsite). Mr. Mar said that the essence of the lease is a five year lease with four five-year options, with a lease payment of $12,000 a year. US West has agreed to take a nine -month option to go through the permit process to get the documents ready to construct the site, and for that nine month option they will pay $3,000. Mr. Timothy J. McFadden, McFadden Realty, Inc., representing US West was present. Councilmember Nordquist asked Mr. McFadden if there was a site plan. Mr. McFadden said that when the lease was submitted there was a site plan submitted. Councilmember Nordquist asked about the staff report that said the "initial request", what has changed. Mr. Mar stated that what changed was that the City looked at its future needs and the possibility of co - locating an antenna, that can't be done on a monopole so the request was changed to a lattice antenna structure. Councilmember Petruzzi asked how Mr. Mar decided on the $12,000 lease payment. Mr. Mar stated that the City's legal council had provided some comparable sites from a few other cities. Mr. Mar stated that the initial proposal was $6,000. Councilmember Hall asked Mr. McFadden to clarify what will be on the tower. Mr. McFadden said what you will see is eight antennas facing Edmonds. Mr. McFadden said that the coverage area for this site is for the City limits almost exclusively, currently Edmonds customers are being serviced via Kingston. Mr. McFadden said this will serve cellular phones only. Councilmember Hall asked if there is any discussion of a triple net lease, or any access to the profits. Mr. McFadden said he called the US West Accounting Department and they said that when you turn on a new cellsite you will generate new revenue, but they cannot pinpoint exact amounts for different sites. Mr. McFadden said that this site is going to cost approximately $650,000 to put in, and will not make money as a stand alone for 10 years. Councilmember Hall stated that he feels that if the public air ways are being used, the public should benefit. Councilmember Palmer asked about the evaluation that the City did over the next 20 years, and is there a report of that assessment that the Council can review. Mr. Mar replied that there isn't one. Councilmember Palmer asked if the health view and electronic interference impacts of the proposal have been reviewed. Mr. McFadden said that is part of the conditional use process, and he does have the information needed. He said there will be no interference problems. Councilmember Palmer stated his concern about the last paragraph in the lease agreement referring to a non-exclusive ingress/egress access, regarding the noise during certain hours. Mr. Mar stated that there are a lot of businesses that run 24 hours a day, seven days a week. Councilmember Palmer stated he felt that this would exempt them from any night noise ordinances. Councilmember Dwyer asked if the City has tried to determine the monetary value of Paragraph 22 in the lease, regarding the landlords right to co -locate its emergency service and cable television antennas on the tenants tower/antenna structure. Mr. Mar stated the City hasn't. He also stated that he feels that if the City put up it's own antenna structure it would be a major expense. Councilmember Dwyer asked Mr. Mar if there are any other City owned sites where he could envision entering into an agreement with a competitor company. Mr. Mar stated not to his knowledge. Councilmember Hall said he has concern with leasing this site without knowing the possible benefits to the citizens, without even knowing what the benefit is to the company. He also stated that he feels since this is a digital system, it is possible to know the benefit this cellsite will be to US West. Mayor Hall asked if 5 percent of profits is a common percentage for a municipality or another entity to reap from such an arrangement. Mr. McFadden stated that has never been done, it is not the common practice. Councilmember Petruzzi stated he doesn't feel that a 25 year contract is in the best interest of the community. Edmonds City Council Minutes -6- July 6, 1993 Approved Minutes Councilmember Dwyer stated he recommends that the Council treat this as a real estate transaction in an executive session. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO PRESENT THIS ITEM AT AN EXECUTIVE SESSION (ON JULY 20, 1993) AS A REAL ESTATE MATTER. MOTION CARRIED. REVIEW AND APPROVAL OF REIMBURSEMENT FOR PERSONAL EXPENSES "MEAL POLICY" Brent Hunter, Personnel Manager, stated he was bringing to the Council additional guidelines for an allowable meal expense. Mr. Hunter stated that the policy follows a memo from the Attorney General, to the state auditors, entitled "Eating and Drinking at Public Expense". Mr. Hunter said that this opinion states that meals and drinking in the public is not allowable; however, if meals and drinking are provided at public expense there should be a policy telling us under what exceptions this will be allowed. Councilmember Kasper asked when this policy will become effective. Mr. Hunter stated that it could become effective at any time. Councilmember Kasper asked if this policy provided for lobbying. Mr. Hunter said it does. Councilmember Nordquist complimented Mr. Hunter on the job well done on the meal policy. Councilmember Palmer also told Mr. Hunter he felt his is a job well done. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE MEAL POLICY. MOTION CARRIED. COUNCILMEMBER DWYER MOVED, SECONDED BY PETRUZZI, TO DIRECT THE STAFF TO PLACE, ON AN UPCOMING CONSENT AGENDA, THE ALTERATION OF THE TRAVEL ORDINANCE WHICH WILL HAVE THE MEAL PORTION BE BY REFERENCE TO THE MEAL POLICY. MOTION CARRIED. AUTHORIZATION TO FUND THE WASTEWATER Bob Alberts, City Engineer, stated that the same alternative discussions still apply now with the need to fill that position from April when this was discussed. Mr. Alberts stated he is asking authorization to fill this position. COUNCILMEMBER JOHN NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE AUTHORIZATION TO FILL THIS POSITION. MOTION CARRIED. ^ ^ p AUTHORIZATION TO FUND THE DEPUTY CITY CLERK POSITION Brent Hunter, Personnel Manager, said that he is requesting authorization to fill the position. Mr. Hunter said that there is no change in the job description, an NE-5 position. Mr. Hunter stated that this position has a long training process as it backs up many other positions. Mr. Hunter said he knows staff is obligated to provide options when coming before Council when requesting funding for a position, however, at this time there are no options. Mr. Hunter said he is requesting authorization to fund this position. Councilmember Palmer thanked Stacey Law, the Deputy City Clerk for the work that she has done, it is appreciated. Councilmember Palmer stated that Mr. Hunter was correct in that staff is required to provide options even if they didn't consider them to be palatable. He stated he is concerned with how the budget will look going into the fourth quarter of this year. He also stated that one of the options could of been to wait and see how the revenues look before rehiring, and that is how he would like this to go. - Councilmember Hall stated that he feels that this position is one of the up -front positions for liability for the City. He stated he feels that $11,000 is a minimal amount to spend to have someone with the experience to take over the City Clerk's position in her absence. Councilmember Hall stated that he feels that Council takes the City Clerk's office for granted. Edmonds City Council Minutes -7- July G, 1993 Approved Minutes Art Housler, Administrative Services Director, said he feels that the most important thing is to keep continuity in the department. He stated that as a manager he is telling the Council that there are not any options. ' Mr. Housler stated that this position backs up the City Clerk, and the City Clerk could leave any time within the next 8 month under retirement, and there is no one in the department that knows the functions of the City Clerk. Mr. Housler said he cannot be responsible for the legal implications of the City Clerk's position in her absence. Council President Earling stated that he doesn't have any concern with supporting a re -appointment to this position. He said that he feels that when the Council asks to have something done it should be done. Councilmember Nordquist stated he feels that the qualifications in the job description should be increased. Councilmember Petruzzi said that this time he feels it is an emergency, but he feels that if there are options, no matter how unpalatable they need to be given. He said that he will vote for this one, but if any others come before the Council without alternatives he will not vote for them. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO FUND THE DEPUTY CITY CLERK'S POSITION. MOTION CARRIED. Art Housler stated that he feels he has managed his department very well. Mr. Housler stated he feels aggravated that he has come to the Council with a proposal, saying that there are no options, and the Council feels he should give options, when we have no one in succession to fill the City Clerk's position. Mr. Housler said he feels that if the Council reviewed other departments as they do the City Clerk's department, they would really make some accomplishments and gain some efficiencies. Mr. Housler said he feels that it boils down to the City Clerk's office, and he doesn't know what the Council's problem is with the City Clerk's office, some day he would like to understand it. He stated he has proven he can run an efficient department, and has saved the City money. Mr. Housler said he is very frustrated. Mayor Hall said she backs -up what Mr. Housler said. Councilmember Palmer said that he feels that no one is questioning Mr. Housler's abilities. Councilmember Palmer said that before this position existed there was a certain level of service provided, now a different level of service is provided with the position. He said that one option would be to demonstrate what the change in the level of service is, and it is up to the City Council to determine if that level of service is a palatable option or not. He said the only reason to provide options is because your City Council asked you to. L 5 AUTHORIZATION TO FUND VACANT COMMUNITY SERVICES OFFICE ADMINISTRATOR POSITION p y-,Brent Hunter, Personnel Manager, said that since action is also involved in two new job descriptions he has changed l'M the job descriptions for both the office administrator and the secretary and is asking for approval of those two new job descriptions. Mr. Hunter said that there is not any change in the pay rate. Mr. Hunter said that if this is approved, he will do an internal posting and have a panel and screen the qualified candidates and if no qualified candidates can be found then go outside. Mr. Hunter said he is asking for approval for authorization to approve the position and the job - descriptions. Councilmember Palmer asked Mr. Hunter why this wasn't posted/advertised correctly. He said that the agenda calls for authorization to fill an office administrator vacancy, but the recommended action has to due with approval of two new job descriptions and the authorization to fill that vacancy. Mr. Hunter said he couldn't answer that. Mr. Paul Mar said it was a shortfall on his part and takes responsibility. Councilmember Nordquist said that he feels that in fairness to the public the Council should just consider the one item that is on the agenda tonight and place the second item on a future agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY DWYER, TO PLACE THE ITEM OF THE ADMINISTRATIVE SECRETARY ON A FUTURE AGENDA AND FOLLOW THE AGENDA. MOTION FAILED WITH COUNCILMEMBERS NORDQUIST AND PETRUZZI VOTING FOR AND - �OUNCILMEMBERS DWYER, EARLING, KASPER, AND PALMER VOTING NO AND COUNCILMEMBER 4ALL ABSTAINING. Edmonds City Council Minutes -8- July 6, 1993 Approved Minutes COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO MOVE THIS ITEM ON THE SEPTEMBER 7, 1993, AGENDA. MOTION CARRIED WITH COUNCILMEMBER NORDQUIST VOTING NO, AND COUNCILMEMBER HALL ABSTAINING. MAYOR Mayor Hall stated that the 4th of July parade went great. Mayor Hall stated that it had a great turnout and even the ferry traffic wasn't bad. Mayor Hall stated she did attend AWC in Yakima. She said that the City has until October 1, to file for certification for the Federal Communications Commission Report and Order on cable television rate regulation. Mayor Hall said that she found out that the City doesn't need an attorney to file this report. Mayor Hall said that she attended another session on "reinventing government". Mayor Hall reported that the "Council Assistant" issue was defeated. COUNCIL IN CIA" Dwyer asked if staff has found out what the financial impact would be on the City if 601 or 602 passes. Art Housler said no. Councilmember Dwyer asked if then in a timely fashion could Mr. Housler please find that out. Councilmember Nordquist said he attended the AWC conference also, and passed out a packet of information from the conference to the Council. Councilmember Nordquist gave the Council a summary of the packet of information, including information about the cable certification. He also included a copy of the AWC annual report. Councilmember Kasper said he rode the Swedish X2000 "tilt train" on the exhibit run from Seattle to Bellingham. Councilmember Kasper said that the train ran up to a maximum of 79 mph. He said that the train ran extremely quiet. Councilmember Hall thanked Councilmember Nordquist for attending the AWC conference. Councilmember Hall stated that Chambers Cable has hired a new area manager, and he felt it would behoove the Council to meet him soon. Councilmember Hall asked about the house that is possibly scheduled for demolition. Councilmember Petruzzi asked if anyone has checked into trying to give someone this house. He also said that the Council would pay up to $15,000 to move it. Council President Earling reminded the Council of a special meeting on Monday, July 26, 1993, with the Port of Edmonds, at the Port. Council President said that the Mayor and Council are invited to attend a meeting in Everett (Snohomish County Administrative building) on July 12, 1993, with Governor Lowry. Councilmember Palmer thanked Council President Earling and Barb Mehlert for their hard work on the July 4th parade. He also asked if the Bracketts Landing South has been opened up to the public. Mayor Hall said that it has not, and she is working on it. Councilmember Palmer said he would like the Council to set a date to lead a group of citizens down to that facility, so it can officially be open on a controlled basis. Mayor Hall said that staff has to deal with a problem on one section of the site, but as soon as that problem is dealt with then it can be open to the public. Councilmember Palmer said he is interested in having someone from the public go there. Council President Farling said that he thinks what the Council is looking for is a date when it will happen. Paul Mar said that a tentative date is September. With no further business before the Council, Mayor Hall adjourned the meeting at 10:01 pm. W"—E� _��ii/ /_ ' • V • • • • '� � • • I Edmonds City Council Minutes -9- July 6, 1993 Approved Minutes AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. JULY 6, 1993 CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. (20 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF JUNE 22, 1993 (C) APPROVAL OF CLAIMS WARRANTS FOR WEEKS OF JUNE 21 AND JUNE 28, 1993 AND PAYROLL CLAIM WARRANTS FOR JUNE 30, 1993 (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM MARJORIE OVERA ($185.00+) AND KATHRYN HAWKINS & MARY WHITTAKER ($1096.60) (E) AUTHORIZATION TO CALL FOR BIDS FOR THE CONSTRUCTION OF THE UNION OIL MARSH INTERPRETIVE WALKWAY (F) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW ON APPEAL OF SEPA DETERMINATION FOR STREET MAP AMENDMENT TO PROVIDE FOR A POTENTIAL PUBLIC RIGHT-OF-WAY CORRIDOR FROM SR-104 TO THE UNION OIL PROPERTY AND THE PORT OF EDMONDS (APPLICANT: CITY OF EDMONDS/APPELLANTS: DEE GIGUERE AND MIKE ECHELBARGER / FILE NOS. ST-91-158/AP-93-60/AP-93-75) [from hearing on June 15, 1993] (G) REPORT ON BIDS OPENED JUNE 18,1993 FOR THE FIVE CORNERS TANK REPAINTING PROJECT AND AWARD OF CONTRACT TO COATING APPLICATORS, INC. ($91,558.84 INCLUDING SALES TAX) (H) APPROVAL OF CONTRACT AMENDMENT #1 FOR THE PUBLIC WORKS OPERATIONS AND MAINTENANCE CENTER ARCHITECTURAL SERVICES WITH MERRITT + PARDINI (1) APPROVAL OF SNOHOMISH COUNTY PUD #1 CONTRACT FOR A LOW FLOW SHOWER HEAD DISTRIBUTION PROGRAM (J) ACCEPTANCE OF BURLINGTON NORTHERN RAILROAD PERMIT FOR STORM DRAINAGE IMPROVEMENTS (NEW OUTFALL) NEAR PERRINVILLE CREEK (K) AUTHORIZATION TO INSTALL HVAC IMPROVEMENTS IN THE COMMUNITY SERVICES BUILDING AND AWARD OF CONTRACT TO SUMMIT HEATING ($2,775.33) (L) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR RENEWAL F THE SNOHOMISH COUNTY HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSORTO CONSORTIUM (FOR JULY 1, 1994 THROUGH JUNE 30, 1997) 2. AUDIENCE 3. (10 Min.) UPDATE BY CONSULTANT BRUCE AGNEW REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT 4. (30 Min.) MEET WITH PETITIONERS OF PROPOSED ANNEXATION IN THE VICINITY OF "AURORA MARKETPLACE" AT 238TH ST. S.W. AND HIGHWAY 99 (This is not a public hearing - no public testimony.) 5. (20 Min.) CONTINUED COUNCIL DELIBERATION ON SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM (cont'd from hearing on June 15, 1993) 6. (10 Min.) APPROVAL TO LEASE A PORTION OF CITY -OWNED PROPERTY TO US WEST NEWVECTOR GROUP INC. FOR CONSTRUCTING MAINTAINING AND OPERATING A MOBILE COMMUNICATIONS FACILITY, INCWDING AN ANTENNA STRU6TURE 7. (10 Min.) REVIEW AND APPROVAL OF REIMBURSEMENT FOR PERSONAL EXPENSES "MEAL POLICY" a. (10 Min.) AUTHORIZATION TO FUND THE WASTEWATER TREATMENT PLANT OPERATOR POSITION 9. (10 Min.) AUTHORIZATION TO FUND THE DEPUTY CITY CLERK POSITION 10. (.10 Min.) AUTHORIZATION TO FUND VACANT COMMUNITY SERVICES OFFICE ADMINISTRATOR POSITION it. (5 Min.) MAYOR 12. (15 Min.) - COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32 C