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01/04/1994 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES January 4, 1994 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL AT THE JANUARY 18, 1994 CITY COUNCIL MEETING Prior to the City Council meeting, the Mayor and Council met at 6:30 p.m. in the room adjacent to the Library Plaza Room to interview candidates for the Architectural Design Board. The regular meeting of the Edmonds City Council was called to order at 7:04 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. The meeting was proceeded by a flag sa- lute. PRESENT Laura Hall, Mayor John Nordquist, Council President Steve Dwyer, Councilmember Dave Earling, Councilmember Barbara Fahey, Councilmember Michael Hall, Councilmember William J. Kasper, Councilmember Tom Petruzzi, Councilmember STAFF Paul Mar, Community Srv. Dir Art Housler, Admin. Srv. Dir. Dan Prinz, Police Chief Bob Alberts, City Engineer Noel Miller, Public Works Supt. Rhonda March, City Clerk Scott Snyder, City Attorney Barb Mehlert, Recorder ADMINISTRATION OF OATHS OF OFFICE TO ELECTED OFFICIALS BY SNOHOMISH COUNTY SUPERIOR COURT JUDGE RICHARD J. H RPE._ Snohomish County Superior Court Judge Richard J. Thorpe administered the oath of office to the following Councilmembers: Councilmember Steve Dwyer; Councilmember Barbara Fahey, and; Council- �f '�(L member Tom Petruzzi. Following the administration of oath, the Mayor and City Council recessed i� for a 20 minute break for a reception in honor of the elected Councilmembers. The meeting was called back to order in the Library Plaza Room at 7:30 p.m. APPROVAL OF AGENDA �� 4f COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER EARLING, FOR APPROVAL OF THE AGENDA. MOTION U CARRIED. k Q1 CONSENT AGENDA Items (C) and (0) were removed from the Consent Agenda. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NOROQUIST, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. As there was an additional item to be removed from the Consent Agenda, COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR CONSIDERATION OF THE CONSENT AGENDA. MOTION CARRIED. Item (B) was removed from the Consent Agenda. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: (A) ROLL CALL (E) APPROVAL OF SEIU LABOR AGREEMENT (F) REPORT ON BIDS FOR TOWING SERVICES AND AWARD OF CONTRACT TO SHANNON TOWING COMPANY (G) AUTHORIZATION FOR MAYOR TO SIGN EMPLOYEE ASSISTANCE PLAN CONTRACT WITH OLYMPIC RESOURCES ($1,000). APPROVAL OF SPECIAL WORKSHOP MINUTES OF DECEMBER 11, 1993 AND MINUTES OF DECEMBER 14, 1993 iC J COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR APPROVAL OF THE MINUTES OF DECEMBER 11 AS WRITTEN AND OF DECEMBER 14 WITH A CHANGE AS NOTED IN A MEMORANDUM FROM THE COUNCIL ASSISTANT CONSISTING OF ADDING A SENTENCE THAT WAS OMITTED. MOTION CARRIED with Councilmember F �11 APPROVAL OF CLAIMS WARRANTS FOR WEEKS OF DECEMBER 13, DECEMBER 20 AND DECEMBER 27, 1993, AND PAYROLL 14AR_RANTS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 15, 1993 Item C on the Consent 0W) Agenda. j J Councilmember Kasper inquired if the Finance Committee reviewed this item. It was noted this item is reviewed by the Council President, and Council President Earling said he did review the warrants and recommended approval. COUNCILMEMBER," KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE WARRANTS. MOTION! CARRIED. ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DONALD S. LOUDEN ($410.08) (Item (D) on the Consent \1� Agenda Mayor Hall noted the incident described in the claim was on Port of Edmonds property, not proper- ty owned by the City of Edmonds. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DONALD S. LOUDEN ($410.08). MOTION CARRIED. Alin TPVT Mike Cooper, 820 Maple Street, said the Planning Board is looking forward to working with the City Council in 1994. Mr. Cooper said the Planning Board is having their annual retreat on Janu- ary 15th, and asked Councilmembers to contact the Board if they have any specific items that could be discussed at the retreat. Mr. Cooper said he would like to have a joint meeting with the City Council at their work meeting in February. Councilmember Petruzzi said he would like to see the City Council and Planning Board work more closely together than in the past. Roger Hertrich, 1020 Puget Drive, said the City of Mukilteo voted against the proposal for in- creased rail speed, as did the City of Edmonds. Mr. Hertrich congratulated the City of Edmonds for voting against the proposal. Mr. Hertrich said he is happy with the larger and more readable Council agenda which appears in the Herald. As no other member of the audience came forward, Mayor Hall closed the audience portion of the agenda. ELECTED OF CITY COUNCIL PRESIDENT Mayor Hall called for nominations for City Council President. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER DWYER, TO ELECT COUNCILMEMBER JOHN NORDQUIST AS COUNCIL PRESIDENT FOR 4\l 1994. uU`y~C Mayor Hall called for other nominations. As there were no other nominations, Councilmembers called for the question. MOTION CARRIED. ELECTION OF CITY COUNCIL PRESIDENT PRO TEM Mayor Hall called for nominations for Council President Pro-Tem. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO ELECT COUNCILMEMBER BILL KASPER AS COUNCIL PRESIDENT PRO- TEM. P Mayor Hall called for other nominations. As there were no other nominations, Councilmembers called for the question. MOTION CARRIED. APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Nordquist distributed information regarding 1994 Committee Representation. The following list indicates Council committee members for 1994: rtC�ttt�' Community Transit: Dave Earling, and Michael Hall as alternate. Cultural Arts & Convention District: Barbara Fahey U\ Disability Board: Tom Petruzzi, Bill Kasper Edmonds Visitors Bureau: Tom Petruzzi Port of Edmonds Liaison: Barbara Fahey Professional Consultant Selection: Bill Kasper, John Nordquist Salary Task Force: -Dave Earling, Bill Kasper, and John Nordquist Snohomish County Tomorrow: Bill Kasper Snohomish County Health District: John Nordquist, Michael Hall, alternate. Snohomish County Economic Development Council: Bill Kasper as alternate. (Mayor Hall is primary attendant) Finance Committee: Barbara Fahey, Dave Earling Public Safety: Michael Hall, Steve Dwyer Community Service: Bill Kasper, Tom Petruzzi Rotating member to all three committees: Council President Nordquist City Clerk Rhonda March said she will notify Community Transit and Snohomish Health District of the appointments and send them the necessary documents for their files. EDMONDS CITY COUNCIL APPROVED MINUTES Page 2 JANUARY 4, 1994 DISCUSSION ON BIDS RECEIVED ON WASTEWATER TREATMENT PLANT GENERATOR SYSTEM 1 City Engineer said on December 9, 1993, the City received eight bids for a generator system at &{ �,It the treatment plant. The generator system consisted of electrical work, a permanent generator to � lie �operate primary treatment, and a portable generator to operate the effluent pump station. The design and cost estimates were prepared by HDR. J Mr. Alberts said all the bids received were above the budgeted amount. Mr. Alberts said it is •1 �s{ staff's recommendation to reject all bids due to the bids exceeding the budget and authorize staff to rebid the project with changes and options, including a bid for a single generator sys- tem. Bud Benges of HDR was present and addressed the City Council on various options. It was noted by Mr. Benges that the Sewer plant was designed with a power backup and said it performed as de- signed during the power outage January 20, 1993. Councilmember Hall said he doesn't believe the backup option is a good one since it calls for overflow to pass through private property adjacent to the Treatment Plant. Councilmember Kasper said he was not at the meeting in May of 1993 when the Council voted to go out to bid for a third backup system, otherwise he would have voted against it. Councilmember Kasper said Metro Swap issues and issues with the contracting parties first need to be resolved before this decision is made. Councilmember Kasper asked Mr. Benges how many utilities have a third backup system. Mr. Benges said very few, as the EPA does not require such a system. Coun- cilmember Kasper asked if the City has a legal obligation to comply with the Health District's recommendation to obtain a third backup system, and City Attorney Scott Snyder replied negatively. Councilmember Dwyer said he voted against this item in May and still believes that a third backup system is not necessary. Councilmember Dwyer said he is against spending 1/4 of a million dollars on this, as he does not believe it is a 1/4 of a million dollar problem. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER HALL TO REJECT THE BIDS. MOTION CARRIED. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER DWYER, FOR RECONSIDERATION OF A BACKUP GENERATOR FOR THE TREATMENT PLANT. MOTION CARRIED. Councilmember Petruzzi asked Mr. Alberts if he is comfortable with the system as designed, and Mr. Alberts replied affirmatively. Councilmember Hall said because of the private property around the plant, he believes the City is impacting the property negatively by allowing overflow to pollute their property. Councilmember Hall believes the City needs a third backup system. City Attorney Scott Snyder said it is his understanding that the discharge has been overflowing on the property described by Councilmember Hall for 20 years, and also said the Mayor had previ- ously authorized Parks and Recreation Manager Arvilla Ohlde to seek a grant from the State to pur- chase the property for park purposes, specifically wetlands. Mr. Snyder said the record should reflect the City is not willfully violating a property owner's rights. Councilmember Petruzzi said he previously voted for the backup generator, however, after perform- ing some additional research and talking with Mr. Alberts, he believes the backup system works, as designed. Councilmember Petruzzi said at this point, he is inclined not to support the expendi- ture of a 1/4 of a million dollars. It was noted that Staff will get background on this subject for newly elected Councilmember Fahey. Councilmember Fahey said she will appreciate getting additional background information. Council - member Fahey said she is interested to know if the City has any liability in terms of environmen- tal impact and what could conceivably happen if the City's fail-safe method did not really func- tion. Councilmember Kasper said he would like to know the ramifications of switching to METRO at the next discussion. This subject is scheduled for reconsideration/discussion at the February 22, 1994 Work Meeting. MAYOR Mayor Hall noted the Advertisement for Police Chief has brought in 30 inquires from around the United States as of January 4. Mayor Hall asked for confirmation of Erin Putnam and Marc Strauch to the Architectural Design Board. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER EARLING, FOR CONFIRMATION OF ERIN PUTNAM AND MARC STRAUCH TO THE ADB. MOTION CARRIED with Councilmember Kasper, Councilmember Hall and Council President Nordquist abstaining as they were not present for the interviews. The position numbers are 3 & 6. EDMONDS CITY COUNCIL APPROVED MINUTES Page 3 JANUARY 4, 1994 X Mayor Hall asked for confirmation of re -appointments to the Sister City Commission members Evelyn Laurine (position 4), Valerie Dickison (position 5); and Don Carr (position 11). COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE RE -APPOINTMENTS AS STATED. MOTION CARRIED. I Mayor Hall said some Citylof Edmonds employees participated in the Muscular Dystrophy Bowling Tournament over the holidays and noted Rosemary Weiss of the Finance Department was the top fund raiser. Mayor Hall said the' City of Edmonds as a whole came in first. --�— --- Mayor Hall noted an upcoming workshop given by the Washington Cities Insurance Authority. Mayor Hall noted the Fire Contract for Woodway has been approved, and the Street planning project on 2nd Avenue has begun (tree'replacement). COUNCIL Council President Nordquist thanked the Council for electing him Council President and thanked Councilmember Earling for his excellent work as Council President during 1993. Council President Nordquist apologized for not being present during the interviews preceding the meeting, as a spouse of a Cemetery Board member recently passed away and he was attending that memorial ser- vice. Council President Nordquist referenced a memorandum placed in Council packets by the Coun- cil Assistant regarding a 1994 City Council retreat. Council President Nordquist asked Councilmem- bers to get that information filled out and back to the Council Office as soon as possible. Coun- cil President Nordquist asked Councilmembers to go through the Mayor when staff help is needed. Councilmember Kasper asked Paul Mar, Community Services Director, if the Resolution the Council recently passed regarding rail poses a conflict with the "4 no's" the City Council has adopted. Mr. Mar replied negatively. Councilmember Hall said the Citizens Advisory Committee has been meeting regarding improvements to in the downtown be Council in parking area and noted a very good plan will presented to the the near future. 60 Councilmember Dwyer noted former City Clerk Jackie Parrett in the audience. Councilmember Nord- quist welcomed newly elected Councilmember Barb Fahey. Councilmember Dwyer said he has taken former Mayor Hrdlicka's place as Chairman of Sno-Com. Councilmember Earling noted a memorandum in Council packets pertaining to a pay raise for the �1 Council Assistant. Councilmember Earling noted it is in line with other staff pay increases. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO GRANT A 2.85% PAY INCREASE TO Qt�4Lt F_ THE COUNCIL ASSISTANT'S HOURLY RATE. MOTION CARRIED with the funds to come from the Salary Pool. S Councilmember Fahey thankeld the Council for the warm reception. Councilmember Fahey said she would like to attend an upcoming workshop given by the AWC for newly .elected officials, as well as a legislative action conference on February 2, and 3. L COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, THAT WE AUTHORIZE COUNCILMEMBEP. FAHEY TO ATTEND THE WORKSHOP AND LEGISLATIVE CONFERENCE, WITH FUNDS TO COME FROM THE COUNCIL G, L x S4 CONTINGENCY FUNDS. MOTION CARRIED. � - Councilmember Fahey said since the Council originally endorsed the levy for the Denny Youth Cen- ter, would the Council consider to re -endorse the levy. It was noted there will be a presenta- tion made to the Council in' the near future. Rhonda March, City Clerk noted several changes to the December 7, 1993 minutes which were already j4 approved. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO AMEND THE APPROVED MINUTES OF DECEMBER 7, 1993 AS INDICTED IN A MEMORANDUM FROM THE CITY CLERK. MOTION CARRIED. The amendments to the December' 7, 1993 City Council Minutes are as follows: On Pages 2 and 3 and under AUDIENCE and REPORT FROM EDMONDS_ VISITOR'S BUREAU ACCOUNTANT, the last name of Richard Demeroutis is misspelled several times. The correct spelling is "Demeroutis". On Page 2 under AUDIENCE, it reads "Mayor Hall said Mr. Dewar's concerns will be looked into...." It should read 5 Mr. Demercutis's concerns will be looked. into.... On Page 3 RECOGNITION OF RETIRING BOARD AND �k. COMMISSION MEMBERS- Immediately following the name Shirley Frank, .it reads: "...(daughter ChristTne accepting on behalf of her deceased mother, Shirley)..." which belongs under the Sister City Commission (referring Ito Shirlee Schroeder). On Page 7, under MAYOR, the names of the reap- pointments to the Cemetery, and Library Boards were excluded from the minutes, and the terms of the reappointments were not announced in the meeting and is requested they be included. Cemetery Board: Dorothy Williamson 3/1/94 - 12/31/97; Glen Grace 1/1/94 - 12/31/97. Library Board: Mary Fisher 1/1/94 - 12/31/98. I With no further business be for the City Council, Mayor Hall adjourned the meeting at 8:40 p.m. i onda J.�Ia�hli�tyll�erl Laura a 1, M or AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. JANUARY 4, 1994 SPECIAL MEETING 6:30 P.M. - INTERVIEW CANDIDATES FOR ARCHITECTURAL DESIGN BOARD CALL TO ORDER - 7:00 P.M. FLAG SALUTE ADMINISTRATION OF OATHS OF OFFICE TO ELECTED OFFICIALS BY SNOHOMISH COUNTY SUPERIOR COURT JUDGE RICHARD J. THORPE RECESS FOR RECEPTION (2o Min.) 1. APPROVAL OF AGENDA 2. (5 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF SPECIAL BUDGET WORKSHOP MINUTES OF DECEMBER 11, 1993 AND MINUTES OF DECEMBER 14, 1993 (C) APPROVAL OF CLAIMS WARRANTS FOR WEEKS OF DECEMBER 13, DECEMBER 20 AND DECEMBER 27, 1993, AND PAYROLL WARRANTS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 15, 1993 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DONALD S. LOUDEN ($410.08) (E) APPROVAL OF SEIU LABOR AGREEMENT (F) REPORT ON BIDS FOR TOWING SERVICES AND AWARD OF CONTRACT TO SHANNON TOWING COMPANY (G) AUTHORIZATION FOR MAYOR TO SIGN EMPLOYEE ASSISTANCE PLAN CONTRACT WITH OLYMPIC RESOURCES ($1,000) 3. AUDIENCE 4. (5 Min.) ELECTION OF CITY COUNCIL PRESIDENT 5. (5 Min.) ELECTION OF CITY COUNCIL PRESIDENT PRO TEM 6. (10 Min.) APPOINTMENT OF COMMITTEE REPRESENTATIVES 7. (10 Min.) DISCUSSION ON BIDS RECEIVED ON WASTEWATER TREATMENT PLANT GENERATOR SYSTEM 8. (5 Min.) MAYOR 9. (15 Min.) COUNCIL PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable, Channel 32.