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02/08/1994 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES February 8, 1994 THESE MINUTES WERE APPROVED BY THE CITY COUNCIL AT THEIR FEBRUARY 15, 1994 CITY COUNCIL MEETING. The special meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura Hall at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Laura Hall, Mayor John Nordquist, Council President Steve Dwyer, Councilmember Michael Hall, Councilmember William Kasper, Councilmember Dave Earling, Councilmember Barbara Fahey, Councilmember Tom Petruzzi, Councilmember DISCUSSION ON HIGHWAY 99 PROJECT STAFF Paul Mar, Community Srv. Dir Art Housler, Admin. Srv. Dir. Jeff Wilson, Planning Supr. Gordy Hyde, Engineering Coord. Bob Alberts, City Engineer Noel Miller, Public Works Supt. Rhonda March, City Clerk Barb Mehlert, Recorder Bob Alberts, City Engineer, updated the City Council on four different projects that have been ongoing regarding SR 99 and the highway corridor. The four projects discussed were: 1) SR 99 Widening project; 2) Community Transit HOV Study, 3)Transit Automated Vehicle Identification Project, and 4) SR 99 Task Force/Streetscape Improvement Guidelines. Mr. Loren Sand, Public Works Director from the City of Lynnwood was present for the discussion. Details on the projects are attached. Mr. Sands said at the present time, a design report has been completed for the project as of 1-1/2 years ago. When the document was prepared, Mr. Sands said it was assumed a SEPA evaluation could be done without an Environmental Impact Statement because basically, the project involved working with the existing right-of-way along SR99. Mr. Sands said later on, it was found there was an opportunity to secure Federal funds for the project, and because of that it was found out the State environmental policies that was followed would no longer satisfy the Federal require- ments. Mr. Sands said, therefore, Entranco prepared a Categorical Exclusion Document was pre- pared, which is a conversion from the SEPA requirements to the National Policy (NEPA), which is now being reviewed by the State, WSDOT, as well as the Federal Highway Administration. Mr. Sands said it is unfortunate, but as time has gone on, some of the project requirements are changing, and the longer it takes to get into a position to start construction, the costs of the project are going up and the more complex the project becomes. Mr. Sands said the project is at the point now where it can go before the Transportation Improve- ment Board and secure funding to do the design for some section of the roadway. Mr. Sands said the streets of SR 99 can be broken down into three segments of the road to deal with; Lynnwood, Edmonds, and the County. Mr. Sands said the project could be built in.three separate phases. Mr: Sands said the questions that really have to be dealt with now between the City, County, and Lynnwood would be: 1) Who still wants to stay in the project, 2) To what level of participation do we all want to stay in, and 3) what section should be built first. Mr. Sands said the project was initially estimated at $10 million, and it is now up to $20 mil- lion. He noted that the original estimate was simply an estimate which did not consist of a lot of study. Mr. Sands said the three entities are looking at ways to reduce the costs. Mr. Sands said one element that has come up lately is the potential impact the project may have on proper- ties and their abilities to come after the project sponsors for damages that may occur to their properties because they are now enjoying the use of the right-of-way for parking and access, and when the project is completed, the entire right-of-ways will be needed. Various ways of funding the project were discussed. Councilmember Kasper asked Mr. Sands how the City of Lynnwood would pay for the project, and Mr. Sands said the City would impose an LID. It was noted by Bob Alberts, City Engineer for Edmonds, the City of Edmonds has stated it would not impose an LID. Mr. Alberts said reasons discussed for not doing an LID (four or five years ago), was Edmonds' portion, which was estimated at $200,000 to $300,000 range is really not worth the effort to go through an LID. Mr. Alberts said it was thought that the arterial street fund could be used. Mr. Alberts, said, however, this discussion was held before the escalation of the project was known, which is now $1 million. HOV dedicated lanes and HOV emphasis lanes were discussed. It was noted that it is being recom- mended the outside lanes will be used by busses as dedicated lanes, including stops, and as an access to businesses. Discussion was held amongst the Mayor and Council regarding whether the lanes should be "emphasis"; "dedicated", and whether or not they should in fact be on the outside lanes. Councilmember Kasper asked if this means there would not be a car pool lane. Mr. Sands said this is correct as it would not be marketed as a car pool lane. Mr. Sands said this has been the position of the City of Lynnwood from day one. Councilmember Petruzzi asked how much money is in the arterial street fund (Fund 112). Mr. Al- berts said there is $200;ObO presently, and over the next couple of years there will be $500,000 which is still short of what is needed. Councilmember Petruzzi asked what other options could be used to finance Edmonds' portion without an LID. Mr. Alberts said a Bond issue could be a possi- bility, or a loan such as a Public Works Trust Fund loan. Mr. Sands said he believes Community Transit has set aside some funds for their participation in arterial improvements whit facilitate transit operations. Mr. Sands said he believes the funds are approximately $5 million, and said if some of that money could be utilized for the project, it would be a great help. Councilmember Kasper said the former Mayor of Edmonds said an LID would not be imposed, however, Councilmember Kasper said the. numbers have escalated so much for this project that it might be necessary to change that sway of thinking. Councilmember Kasper said the City should fund the first $200,000 as it said iit would, and impose an LID for the remainder of the project. Gordy Hyde, Engineering Coordinator, discussed with the Mayor and Council, various ways signage would occur throughout the eight mile stretch of road so motorists are.fully aware of the various usage of the lanes. Mr. Hyde suggested the signage appear overhead as opposed to the side of the road. Council concurred with this idea. Jeff Wilson, Planning Supervisor, updated the Council on the progress of the SR 99 Task Force. Mr. Wilson said there will be a draft document in the near future for Council review. At 8:15 p.m, the Mayor and Councilmembers adjourned to an Executive Session on a a property mat- ter. From the Executive Session, Councilmembers met with their respective committees. EDMONDS CITY COUNCIL APPROVED MINUTES Page 2 February 8, 1994 SR 99 Widening Project The project for SR 99 has changed over the years. In 1986, the Washington State Department of Transportation (WSDOT) proposed resurfacing SR 99 from the King County line (244th St. S.W.) northerly to approximately 196th St. S.W. (SR 524). In 1989, the design was completed and -a cost estimate prepared. The estimated cost to the City was $64,296 and the construction work was to be performed in 1990 or 1991. The decision was then made to propose a project expanding the resurfacing project to a widening project with improvements. In August 1990, the City entered into an agreement for the widening of SR 99 to seven (7) lanes from King County (244th St. S.W.) northerly to 148th St. S.W. (Exhibit A). The project is to be approximately eight (8) miles in length. There are six (6) participants in the project: the. City of Edmonds, the City of Lynnwood, the City of Mountlake Terrace, Snohomish County, WSDOT, and Community Transit. The -State Transportation Improvement Account (TIA) provided a grant for approximately sixty-four percent (640) of the current project cost. Community Transit, WSDOT, and the City of Mountlake Terrace are contributing lump sum amounts. The remaining project costs are allocated to the City of Edmonds, the City of Lynnwood, and Snohomish County based on the improvements within each of their jurisdictions. Exhibit B shows the latest proposed distribution of costs, of which the estimated project cost to the City is now $964,580. The estimated cost to the City in the original 1990 agreement was $327,768 (Exhibit C). The cost increase is due to a new cost estimate prepared since the predesi.gn report. The total project costs have increased from $15.3 million to $20.8 million. The project consists of widening the highway to seven (7) lanes, signal improvements, reconstruction of portions of the highway, sidewalks, enlarging the side street entrance radius for large vehicles, such as buses and trucks, and resurfacing (Exhibit D). Approximately twenty-one percent (21%) of SR 99 frontage is in the City of Edmonds. Due to private development along SR 99, fifty-five percent (55%) of frontage in the City has already been widened to accommodate the seven (7) lanes. The predesign and environmental phases of the project are complete. The City's cost to date is approximately $26,000. In January 1990, the Highway 99 Task Force published a Baseline Report for comprehensive long-range planning along .SR 99. Exhibits F and G from the report show the recommended improvement standards for SR 99. Jeff Wilson, Planning Supervisor, is active with the task force as the City's representative. The Task Force's draft mission statement is "To develop a long-range master plan and development guidelines, as envisioned in the Highway 99 Baseline Report and to guide development along Highway 99 between the King/Snohomish County line and the Mukilteo Speedway. To promote the implementation.of the master plan by recommending the necessary code changes and development standards common to each participating jurisdiction needed to implement coordinated and controlled growth in the study area." The Task Force is working on Streetscape Improvement Guidelines and has retained alconsultant to assist in this effort. The following assumptions in preparing the guidelines are from the draft executive summary: . "The proposedlStreetscape Improvement Guidelines and schematic urban design plan are based on the assumption that the roadway will be expanded to seven (7) lanes but not nine (9),1that the existing pedestrian islands at the major intersections will not be removed, and. there. will not be roadway grade separations at the major intersections,l Other assumptions are that the proposed high capacity rail transit route will not be located within the project area and that high occupancy vehicle (HOV) lanes, if designated on Highway 99, will not be added in addition to the planned seven lane expansion." AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. FEBRUARY 8, 1994 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) CALL TO ORDER AT 7:00 P.M. - FULL COUNCIL FLAG SALUTE 1. APPROVAL OF AGENDA 2. (so Min.) DISCUSSION ON HIGHWAY 99 PROJECT 3. (10 Min.) EXECUTIVE SESSION ON A PROPERTY MATTER ADJOURN TO COMMITTEES The three City Council committee meetings are work sessions for the City Council and staff only, and are not public hearings. All committee meetings, however, are open to the public. 1. FINANCE COMMITTEE AGENDA: Room 113 (Conference Room), Frances Anderson Center (A) REVIEW OF LEASING PROGRAM FOR POLICE VEHICLES (B) DISCUSSION ON LEOFF I LONG-TERM CARE INSURANCE (C) REVIEW OF PETTY CASH AND CREDIT CARD EXPENDITURES FOR THE MONTH OF JANUARY, 1994 2. PUBLIC SAFETY COMMITTEE AGENDA: Small Plaza Meeting Room, Library Building (Second Floor) (A) DISCUSSION ON COMMUNITY POLICING (B) REVIEW OF PROPOSED ORDINANCE CREATING A NEW CRIMINAL VIOLATION FOR FAILURE TO RESPOND TO CIVIL INFRACTIONS (C) DISCUSSION ON INTERLOCAL AGREEMENT WITH SNOHOMISH COUNTY FOR EXTRADITION SERVICES 3. COMMUNITY SERVICES COMMITTEE AGENDA: Large Plaza Meeting Room, Library Building (Second Floor) (A) REVIEW OF RESURFACING PROGRAM PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable, Channel 32.