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01/08/1985 City Council�1 Ll THESE MINUTES SUBJECT TO JANUARY 15 APPROVAL EDMONDS CITY COUNCIL MINUTES January 8, 1985 (Work Meeting) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. " PRESENT Larry Naughten, Mayor Jo -Anne Jaech Steve Dwyer Laura Hall Bill Kasper John Nordquist Lloyd Ostrom Jack Wilson Doug Reuble, Student Rep. STAFF PRESENT Bobby Mills, Actg. Public Works Supt. Steve Simpson, Parks & Rec. Director. Jack Weinz, Fire Chief Dan Prinz, Police Chief Art Housler, Administrative Svcs. Dir. Peter Hahn, Community Services Dir. Jim Adams, City Engineer Mary Lou Block, Planning Director Pat LeMay, Personnel Director Jo Pendergast, Council Assistant Jackie Parrett, City Clerk Scott Snyder,.City Attorney Shirlie Witzel, Recorder Mayor Naughten welcomed Doug Reuble, new student representative from Woodway Nigh School, to participation on the City Council. The Mayor removed Item 4, Approval of Contract for Concessionaire Stand at Brackett's Landing, to be rescheduled on the January 22 .agenda. MNUNT anpNnA Items (C), (D), (I), (K), (L), (M), (N), (P), and (Q) were removed from the Consent Agenda for discussion. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (8) Approval of minutes of December 18, 1984. (Later in the meeting, Mayor Naughten reminded the Council of some corrections to the minutes requested by the City Clerk, and COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMPER HALL, TO AMEND DECEMBER 18, 1984 MINUTES: ITEM (J) ON CONSENT AGENDA, ORDI- NANCE APPROVING THE PRO SHOULD BE 2473 INSTEAD OF 2474; PAGE 5, MOTION TO PASS THE BUDGET SHOULD READ: "..TO PASS ORDINANCE 2474, ADOPTING THE 1985 BUDGET, AS AMENDED AND CORRECTED." MOTION CARRIED. (E) Authorization.to accept quit claim deed from Aaron Shaw for street right-of-way. (F) Set date of February 5, 1985 for hearing on appeal of Hearing Examiner decision regarding .2-lot subdivision at 18023 Andover St. (Appellant: Coomer/S-12-84). (G) Adoption of Ordinance 2475 adopting 1984 WSDOT/APWA Standard Specifications. (H) Authorization to accept quit claim deed from Richard Rowe for section of Driftwood Pl. (J) Report on bids opened December 18, 1984 for sale of surplus vehicles and equipment, and award to high bidders. (0) Acceptance of utility easement for storm drainage from Plat of Meadowmere (First Minutes prepared on Word Processor) (R) Approval of contract for Consultant Services to repair leak at Yost Pool, in amount of $1,700. (S) Report on bids opened December 20, 1984.for 1985 Liquid Chlorine requirements and award to low bidder, Jones Chemical, Inc., in amount of of $16,355. ACKNOWLEDGMENT OF RECEIPT OF CLAIMS FOR DAMAGES FROM JOHN N. MAC PHERSON ($371.11) AND DAVE EDWARDS CONSTRUCTION ($3,723.10) [Item (C) on Consent Agendal Councilmember Nordquist asked clarification of who was claiming against the City and if this claim had any connection with the Dayton St. improvement project . City Clerk Jackie Parrett explained that State Farm Insurance was submitting the claim for Wolodymyr Klos. She said this was the third attempt she had made to have them complete a correct claim and has no connection with the Dayton St. project. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO ACKNOWLEDGE RECEIPT OF THE ABOVE CLAIMS. MOTION CARRIED. REPORT ON BIDS OPENED DECEMBER 18, 1985 FOR SALE OF SURPLUS AID CAR AND AUTHORIZATION TO ACCEPT HIGH BID OF $1,200 FROM SNO-KING KIWANIS Item D on ConsentAgenda) COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO APPROVE SALE OF THE AID CAR TO SNO-KING KIWANIS FOR $1,200, FUNDS TO GO INTO THE FIRE "B" FUND. Administrative Services Director Art Housler said there is no "B" Fund for fire vehicles and suggested the Cumulative Reserve for Fire and Medical Vehicles, Fund 005. COUNCILMEMBER HALL CHANGED HER MOTION TO INDICATE FUND 005, AGREEABLE TO SECONDER. In response to a question from Councilmember Kasper, Fire Chief Jack Weinz said the Kiwanis would transfer the title to the Chaplains Program. MOTION CARRIED. APPROVAL OF CLAIM FOR EXTRA COST FOR ELECTRICAL POWER TO LIFT STATION - NORTH MEADOWDALE SEWER PROJECT LID 210 [Item (I) on Consent Agendal Councilmember Kasper objected to charging this to the LID since the Council had made the decision to underground the wiring. Mr. Housler suggested the 115 Fund for undergrounding could he used. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE THE EXTRA COST AND CHARGE IT TO THE 115 FUND. Councilmember Dwyer asked what the 15% mark-up covered. City Engineer Jim Adams said Tri-State Construction, Inc., had processed the paperwork; he noted that a 15% mark-up is common in the construction industry. Councilmember Dwyer indicated he would support the motion., since this was a charge that was foisted on the LID and should not be charged to them. MOTION CARRIED. COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENT OF JAMES DRISCOLL, HEARING EXAMINER, AND APPROVAL OF NEW FOUR-YEAR CONTRACT [Item (K) on Consent Agendal Councilmember Dwyer asked why this was a four-year contract and what provision there was for termination, if the contract took away the Mayor's ability to terminate an appointment. City Attorney .Scott Snyder read from Section 10.35.010 of the City Code, indicating that a four-year term is prescribed for the Hearing Examiner and that termination is for cause only. He said the intent was to insulate the Hearing Examiner. In response -to a question from Councilmember Hall, Planning Director Mary Lou Block said annual reports are required of the Hearing Examiner. Councilmember Kasper questioned the basis for the $32.50 hourly rate. Mayor Naughten indicated that $22,000 had been budgeted for the Hearing Examiner and $4,000 for• support. Mr. Snyder said he had reviewed the contract and it is consistent with the ordinance as established. Ms. Block said the original hourly figure was 125.00, raised to $30.00 two years ago. She added that Mr. Driscoll's request for $32.50 was indicated to the Council during budget preparation. Councilmember Jaech asked that paragraph 5 of the Contract be corrected to read "payment shall be separate from the compensation listed in number 4 above." Councilmember Wilson disagreed with the figures of $32.50 per hour and $22,000 per year, saving $32.50 multiplied by the maximum of 50 hours per month equaled $19,500. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO CONFIRM THE MAYOR'S APPOINTMENT OF JAMES DRISCOLL AS HEARING EXAMINER, CONTRACT AND SALARY ADJUSTMENT TO BE REVIEWED ON JANUARY 22 AGENDA. MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 2 - January 8, 1985 FINAL APPROVAL OF FIVE -LOT SUBDIVISION AT 9525 FOREST DELL DR. (EDMONDS VIEW ESTATES, DIVISION 2) (P-6-81) [Item (L) on Consent Agenda] Councilmember Kasper questioned the qualifications of the present developer to handle the drainage and other problems in this subdivision, since the original developer was no longer involved. Ms. Block explained that all of the public improvements had been completed a year ago by the original developer. Development at this stage is of the individual lots, she added, which have been reduced from six to five. COUNCILMEMBER . KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO GRANT FINAL APPROVAL OF FIVE -LOT SUBDIVISION AT 95.25 FOREST DELL OR. (P-6-81). MOTION CARRIED. AUTHORIZATION FOR MAYOR TO SIGN 1985-1987 POLICE LABOR AGREEMENT Item M on Consent Agenda.. Because he had not received the requested figures for this contract, Councilmember Kasper was not willing to vote for the contract and wanted to move consideration to a future meeting. Councilmember Dwyer said the Council had entered into an agreement with the Union and was not.sure they would be in a position to renegotiate if the figures were unpopular; therefore, he saw no reason to postpone a vote on the contract. Councilmember Hall said a consensus of the Council was taken in regard to the contract and, even though the figures requested had not been received, the percentages were accepted. Councilmember Dwyer said the Council would be breaking faith with the Police bargaining unit if the contract is not signed; he will vote for the contract no matter what the figures are because this was negotiated in 'good faith. Councilmember Kasper said he would not move for approval nor vote for the contract until he has the figures. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, TO AUTHORIZE THE MAYOR TO SIGN 1985-1987 POLICE LABOR AGREEMENT. Councilmember Jaech asked Chief Prinz why there had been such a long delay in presenting the contract for signature. The Chief indicated there had been some language problems which had to be ironed out and no other changes have been made to the contract since its negotiation with the Council. Councilmember Kasper said the contract calls for the City to pay for medical examinations. Chief Prinz said that provision was contained in the previous contract and was not a change. MOTION CARRIED WITH COUNCILMEMBER KASPER VOTING NO. Councilmember Kasper remarked that he would co ntinue to ask for the figures on the.contract until they were furnished. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENTS TO CLOSE DAYTON ST. IMPROVEMENT PROJECT Item N on Consent Agenda Councilmember Nordquist asked if the claims against Dave Edwards Construction had been paid by the bonding company and whether there were any connection between this project and the claim that had been acknowledged earlier this evening against Dave Edwards Construction for an accident occurring at a railway crossing. Mr. Adams said there was no connection between the claim and the Dave Edwards Construction work at Dayton St. and it was not included with other claims to the bonding company. Mr. Snyder explained that the claims to the bonding company were submitted by subcontractors. He said the bonding company has agreed to indemnify the City against all future claims. Councilmember Kasper asked Mr. Adams to distribute a breakdown of costs for this project, explaining that the original contract was for $59,000 and ended up with a total cost of $109,000 for the project. Councilmember Jaech asked about the proposed Federal audit of this project. Mr. Adams said the project was chosen at random for audit of the 80% funding expended for the Dave Edwards Construction contract of $63,000. He said if irregularities were found, the City could be held liable for funding of the 80% from the 112 Fund but there was no connection between the audit and the final payment to the bonding company. Mr. Snyder indicated that the City could hold up payment, which would increase the cost of the project with resultant legal fees; the bonding company has paid claims of subcontractors and has agreed to indemnify the City against claims from Dave Edwards Construction or anyone else. He added that the bond was for payment of subcontractor's claims and the City has a legal obligation to release the final payment on the contract; the project has been inspected and accepted by the City Engineer. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER DWYER, TO AUTHORIZE THE MAYOR TO SIGN AGREEMENTS TO CLOSE DAYTON ST. IMPROVEMENT PROJECT. MOTION CARRIED WITH COUNCILMEMBERS KASPER AND JAECH VOTING NO. AUTHORIZATION TO ADVERTISE FOR LETTERS OF INTEREST FOR CONSULTANT TO DESIGN IMPROVEMENTS TO BRACKETT'S LANDING PARK [Item (P) on Consent Agendal In totalling the figures provided by staff for this item, Councilmember Jaech asked the source of the $49,416 which appears to be lacking a funding source. Parks and Recreation Director Steve Simpson said this would be made up with in -kind contributions arranged EDMONDS CITY COUNCIL MINUTES Page 3 - January 8, 1985 through the School District and volunteer groups and organizations. In addition, he said, application is being made for two other grants that may make up the difference. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO AUTHORIZE ADVERTISING FOR LETTER OF INTEREST FOR CONSULTANT FOR BRACKETT'S LANDING PARK. MOTION CARRIED WITH COUNCILMEMBER NORDQUIST VOTING NO. APPROVAL OF PURCHASE OF CEMETERY GATE [Item (Q) on Consent Agendal Councilmember Nordquist questioned this expenditure since the City is loaning the Cemetery Board $11,000 this year. He also asked what priority was being assigned to the irrigation system. Mr. Simpson said the Board had asked for proposals on both the irrigation system. and the gate and the proposal for the gate was received first. He noted that the money has been set aside for both projects. He added that the Board is concerned about people who are using the cemetery as a short-cut at night and believe the gate will reduce the amount of vandalism. Mayor Naughten interjected that the money for the irrigation system was coming from the Hubbard Foundation. Mr. Simpson explained that the money in the Cemetery Fund totals $28,000. Mr. Housler added that this is from lot sales, interest earnings and contributions, as well as $17,000 from the Hubbard Trust; the irrigation system was a main item for funding from the Trust and the gate has been discussed with the Foundation. Councilmember Jaech asked that the Hubbard Funds be kept separate from other funds for accounting purposes, since the funds should be utilized for the projects for which they were intended. Mr. Housler said a clarification would be obtained from the Hubbard Trust through Chet Bennett to determine the intended purpose for the $17,000. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE PURCHASE OF CEMETERY GATE FOR $3,42.5.89, BASED UPON STAFF CONFIRMING THE SOURCE OF THE FUNDS AND WHETHER THEY ARE ALLOCATED FROM THE HUBBARD TRUST. MOTION CARRIED. Councilmembers Kasper and Nordquist made a brief presentation to Councilmember Jaech as outgoing Council President. Mayor Naughten called a brief recess at 7:50 p.m., during which everyone present enjoyed a cake in honor of Ms. Jaech. The Council then met in Executive Session at 8:10 p.m. to discuss nonrepresented employees salary and benefit programs. The regular meeting was reconvened at 9:25 p.m. PROGRESS REPORT FROM PLANNING BOARD REGARDING HIGHWAY 99 RECOMMENDATIONS Reid Shockey, of Reid Shockey & Assoc., reviewed the progress of the Planning Board since November 1984. He indicated that draft recommendations are almost completed. A packet containing detailed information being reviewed by the Board was distributed to the Council and some of the main concepts the Board has been discussing and developing were reviewed by Mr. Shockey. He said the Board anticipates this phase of their work will be completed by the end of January and public hearings will be scheduled for February 1985, after which a formal recommendation will be sent to the Council. He indicated that the Board had desired to furnish a completed report prior to the Ballinger Townhall Meeting but had determined that it was more important to furnish a good product than to meet that deadline. Mr. Shockey said he will be discussing with the Community Services Director and the Planning Director the other items that are a. part of his contract. Mayor Naughten introduced the Planning Board members present: Dan Rice, Sherry Claussen and Bob Boye. Councilmember Nordquist asked if the North Corridor Study had been considered by the Planning Board. Mr. Shockey said it had not been discussed. In regard to the ordinance mentioned by Mr. Shockey, Councilmember Kasper said there was an ordinance in existence setting building heights at 75' on Highway 99 and any recommendations from the Planning Board would have to be in the form of an amendment. Ms. Block explained that the Council had accepted the study, but no ordinance was adopted. Councilmember Dwyer asked if the Planning Board members .had discerned any citizen disaffection or interest in their study. Mr. Shockey replied that the same three-four people have been present at most meetings, which have been informal and there has been some input from the audience. In reply to Mayor Naughten's question, Mr. Shockey agreed that the Planning Board would furnish sufficient information to the Council for them to present to the residents of the Ballinger area at the Townhall meeting; however, an ordinance would not be ready by that time. Bob Boye of the Planning Board commented that information furnished the Council would reflect only the thoughts of the Planning Board, with no input from the community or the Council and questioned the validity of this action. Mayor Naughten assured the Board that Ballinger residents would be told that the Board was working on this, public hearings had yet to be held, and Council decision would then be made. Councilmember Ostrom asked that EDMONDS CITY COUNCIL MINUTES Page 4 - January 8, 1985 1 a member of the Planning Board_ be present on the evening of the Townhall meeting, prepared to discuss the information from the Board. FURTHER DISCUSSION OF SECONDARY SEWER TREATMENT Community Services Director Peter Hahn mentioned Pat Meeker, Chairperson of the Board of Commissioners for the Olympic View Water District, and Carl Rautenberg, Public Works Director and City Engineer for Mountlake Terrace, were present in the audience. Mr. Hahn said nothing has changed since the July 20, 1984 letter from the Department of Ecology informing the City their waiver had been denied. He said he is supporting an approach to achieve secondary treatment with all deliberate, gradual and cautious speed. He described the efforts being made under the umbrella of the Clean Water Coalition, obtaining funding for whatever must be done and improving public and state and federal legislators' understanding of the issue and what is meant by secondary treatment. Another area being pursued includes the options available in regard to the Metro alternative; costs will be determined this week and information will be presented to the Council within the next two weeks. He explained that Lynnwood, Anacortes and Bellingham are pursuing their waiver and are scheduled for hearings before the Pollution Control Commission during the next few months. Mr. Hahn asked that the Council authorize participation by the City in the Coalition for Clean Water. He said dues would be $1500 for a five -month period to be used to hire a coordinator to gather information, reach people with that information, and achieve the goals mentioned earlier. He cited the budgeted amount of $100,000 for a facilities study of secondary treatment. The draft contract in the Council packet has been reviewed by the City Attorney and the final contract would be presented for approval at a later date. He added that there are items in the study that would benefit the City regardless of the type of secondary treatment required or the date of that requirement since the plant is old and has various kinds of operational problems. He also asked that the Council authorize the staff to solicit letters of interest from consultants for secondary treatment. He said no other action would be taken before coming back to the Council; he will keep the Council informed of all progress in this area. In response to a question from Councilmember Jaech, Mr. Hahn said the cost of professional services are not bid, the best qualified consulting firm is selected and a contract is negotiated based on the scope of the work, at which time costs are discussed, and an option of going to a second qualified consultant is available. He added that the Consultant Selection Committee will be used in this process. Since it was 10:00 p.m., COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO CONTINUE THE MEETING UNTIL THE AGENDA WAS COMPLETED. MOTION CARRIED. In response to a question from Councilmember Ostrom, Mr. Hahn said in forming the public and legislators would involve obtaining information from the scientific and engineering community, and disseminating this information to the public and legislators through information and lobbying programs. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO DIRECT THE STAFF TO PREPARE A SCOPE OF WORK AND COMMENCE CONSULTANT SELECTION FOR THE ITEMS IN MR. HAHN'S MEMO OF JANUARY 2, 1985, POINTS ONE, TWO AND THREE. MOTION CARRIED. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO EXPEND $1500 TO AUTHORIZE CITY MEMBERSHIP IN THE COALITION FOR CLEAN WATER. Councilmember Kasper asked who would be included in the Coalition. Mr. Hahn said Bellingham, Anacortes, Metro, Mountlake Terrace, Lynnwood and Edmonds are involved; other cities - Olympia and Tacoma - and others on the Sound have been invited to Join. MOTION CARRIED. Carl Rautenberg, Public Works Director and City Engineer of Mountlake Terrace, described a recent meeting with scientists discussing Puget Sound, a one -day symposium of 15 scientists in Seattle. He said they led him to believe there are virtually no benefits to secondary treatment insofar as Puget Sound is concerned and the money necessary for secondary treatment could be spent in more productive ways. Mr. Hahn said minutes of the symposium are available and he will distribute them to the Council. Mr. Rautenberg said Mountlake Terrace is sensitive to what happens to Puget Sound but is opposed to secondary treatment. EDMONDS CITY COUNCIL MINUTES Page 5 - January 8, 1985 PERSONNEL COMMITTEE MEETING (A) Decision on Nonrepresented Salary Program: Council President Jaech said the Counci ad met in Executive Session approvingour percent cost of living increase, across the board, and a two percent merit pool. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO APPROVE A FOUR PERCENT COST OF LIVING INCREASE, EFFECTIVE JANUARY 1, 1985 AND A TWO PERCENT MERIT POOL, EFFECTIVE JANUARY 1, 1985. Councilmember Ostrom asked for a clarification of the merit pool, Ms. Jaech replied two percent would go into the merit pool to be utilized in performance review. She said this is for the nonrepresented exempt and nonexempt employees. MOTION CARRIED WITH COUNCILMEMBER KASPER VOTING NO. (B) Decision on Nonrepresented Benefit Program: Council President Jaech said items relating to the nonrepresented employees and all of the bargaining units in the City will be reviewed during the Council retreat in April. Policy statements will be issued following the retreat setting up new boundaries for benefits and salaries for the entire City. She said they would also be looking at establishing salary ranges for all elected officials later this year. ELECTION OF COUNCIL PRESIDENT Council President Jaech said election of Council President is required by ordinance during the first meeting of the year. She feels the office has evolved over the last few years, with the addition of a Council Assistant, a permanent Council Office and the expansion of the duties. She said she has enjoyed the office during the last two ,Years, gaining a great deal of knowledge in the process. COUNCIL PRESIDENT JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, THE NOMINATION OF JOHN NORDQUIST AS COUNCIL PRESIDENT. Since there were no other nominations, she closed the nominations. A ROLL CALL VOTE WAS TAKEN WITH ALL COUNCILMEMBERS VOTING YES. MOTION CARRIED UNANIMOUSLY. Councilmember Hall voted yes with the hope that Councilmember Nordquist would be able to participate more fully in committee assignments and Council business. Councilmember Kasper noted that review of salaries this summer should reflect the additional workload of the Council President and increase that salary,.retroactive to January 1, 1985. MAYOR The Mavor announced that Edmonds will host the Association of Snohomish County Cities Meeting January 24 at the Crazy Lobster. Since there is a short time frame, he urged the Council to notify Council Assistant Jo Pendergast by tomorrow if they wish to attend. Mayor Naughten mentioned his memo regarding Edmonds versus the Department of Labor. Councilmember Jaech said she agreed with everything except the last sentence which suggested placing the money in the Mayor's fund. COUNCILMEMBER JAECH MOVED TO PLACE THE $44,000 IN THE COUNCIL CONTINGENCY FUND. Mayor Naughten explained the money was already in that fund. MOTION DIED FOR LACK OF A SECOND. The Mayor asked for confirmation of the appointments and reappointments outlined in his memo of January 8 to the Council. COUNCILMEMBER NOROQUIST MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO APPROVE THE REAPPOINTMENT OF GLORIA CAMPBELL TO POSITION 3 OF THE ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 1988; REAPPOINTMENT OF LARRY TRENT TO POSITION i OF THE BOARD OF APPEALS, TERM TO EXPIRE DECEMBER 31, 1988; REAPPOINTMENT OF DON STAY TO POSITION 7. ON THE CIVIL SERVICE COMMISSION TERM TO EXPIRE DECEMBER 31, 1990; REAPPOINTMENT OF WANDA RUSSELL TO POSITION 1 OF THE LIBRARY BOARD, TERM TO EXPIRE DECEMBER 31, 1989; REAPPOINTMENT OF BILL MATHIAS TO POSITION 6 OF THE PLANNING BOARD, TERM TO EXPIRE DECEMBER 31, 1988; AND APPOINTMENT OF TOM SNYDER TO POSITION 5 OF THE PLANNING BOARD (MOVING FROM THE ALTERNATE POSITION), TERM TO EXPIRE DECEMBER 31, 1988. MOTION CARRIED WITH COUNCILMEMBER DWYER VOTING NO. Mayor Naughten said interviews had been set up for the five other appointments.to various Boards and Commissions. The Council indicated that the times indicated would be acceptable to them. The Mayor presented a request for waiver of fee from Youth of Understanding for landing of helicopter that brought Santa Claus to town. Ms. Parrett said the helicopter was unable EDMONDS CITY COUNCIL MINUTES Page 6 - January 8, 1985 to land because of the weather; but.the fee had been paid. COUNCiLMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO REFUND THE $50.00 FEE. MOTION CARRIED. COUNCIL Councilmember Ostrom referred to.a letter from Natalie Shippen regarding the transmission line project. He asked that her comments be sent to the Committee dealing with that question. Councilmember Hall asked that there be better controls in publication of. the Council agendas in the Herald. Councilmember Hall said the Employee Christmas party was enjoyable and was well attended. She encouraged Council members to attend. Mayor Naughten commented on the new format of the party, during which Distinguished Service Awards and the Employee and Volunteer of the Year were announced. Councilmember Jaech asked for a quarterly report from the City Attorney on all pending and threatened litigation. She also asked for inventory reports on vehicles, real estate., buildings and land, machinery, etc.., to be available on June 30. Another item she requested was identification of contracts in the City, to be completed by June 30. Ms. Parrett interjected that the contracts have been located,indexed and filed,and are now entered in the computer; a program is planned to prepare a report of expiring contracts each year. Mayor Naughten said a building inventory would be available next week with a five-year deferred maintenance schedule in addition to an automobile report. Councilmember Jaech asked that a complete packet be prepared for the Council Assistant * each week. Councilmember Hall asked that packets be sent by a delivery service rather than the police when they are late being distributed because of the overtime incurred. Councilmember Kasper said the police are on duty and it is not overtime. Another item of concern to Councilmember Jaech is. the use of temporary personnel and the need to control that use. She set discussion of this subject for January 22. In response to a previous request, Mr. Snyder said the litigation report would exclude all police court cases and appeals and it would be difficult to 'get information on the insurance defense cases. He said he would furnish a report in two weeks and give quarterly status reports. That was acceptable to the Council. Councilmember Kasper disagreed with the report received from the Mayor regarding savings accomplished for the year. Councilmember Hall also disagreed, pointing to the spread sheet furnished by the Council Assistant which shows a savings of $76,000. Mayor Naughten invited them to discuss this with him and said he would be glad to go over it with them. In response to discussion of the public service announcements of Council meetings on Channel 10, Mr. Snyder explained that recent Senate changes will severely limit what the City can do in connection with regulation of the Cable TV company. The report will be in the Council's information packets next week. Councilmember Hall noted that the Cable TV company made an offer during Christmas to accept a donation of five cans of food instead of the .regular $25.00 fee for ceble hook-up. She said they collected a large amount of food for needy families. Since there was no further business to come before the Council, Mayor Naughten adjourned the meeting at 10:45 p.m. XIACQUELINE G. ARRETT, City Clerk ,RRYS. AU EN, yo * See January 15, 1985 Minutes EDMONDS CITY COUNCIL MINUTES Page 7 - January 8, 1985