Loading...
04/23/1985 City CouncilTHESE MINUTES SUBJECT TO MAY 7 APPROVAL EDMONDS CITY COUNCIL MINUTES April 23, 1985 (•Work Meeting) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Laura Hall Art Housler, Admin. Svcs. Director John Nordquist Steve Simpson, Parks & Rec. Director Steve Dwyer Bobby Mills, Acting Pub. Wks. Supt. Jo -Anne Jaech Duane Bowman, Assistant City Planner Bill Kasper Jim Adams, City Engineer Lloyd Ostrom Pat LeMay, Personnel Manager Jack Wilson Dan Prinz, Police Chief Doug Reuble, Student Rep. Gary McComas, Fire Marshal Jackie Parrett, City Clerk Scott Snyder, City Attorney Shirlie Witzel, Recorder CONSENT AGENDA Items (E) and (F) were removed from the Consent Agenda for discussion. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of minutes of April 16, 1985. (C) Adoption of Hearing Examiner recommendation to amend the Official Street Map to reduce.the proposed R/W of 78th Ave. W. from 60 feet to 40 feet, between 236th St. S.W. and 238th St. S.W. (Medina/ST-2-85). (D) Acceptance of Utility Wiring Committee Report as recommended by Community Services Commit -tee. (G) Authorization to advertise for bids for 1985 Stree't�Overlay Program. PROPOSED ORDINANCE 2491 AMENDING CHAPTER 18.05 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE (UNDERGROUNDING UTILITIES) [Item (E) on Consent Agenda] Councilmember Kasper explained that the Committee had thought the ordinance was finalized; however, additional thought had convinced him that modification of .the proposed ordinance would avoid the necessity of one fourth of the applications being forced into review by the Hearing Examiner. He said the ordinance as proposed does make progress in undergrounding but should not be a burden to the staff. He said both the City Engineer and the Planning Director had raised the same question. He asked that the issue be referred to the Community Services Committee for additional mording and brought.before the Council again. Councilmember Ostrom asked if it would be possible to pass the ordinance as written, since there is a pressing need to resolve this issue for pending projects, and then amend the ordinance to make the adjustments needed. On that basis•, COUNCILMEMBER KASPER MOVED,. SECONDED COUNCILMEMBER OSTROM, TO ADOPT THE ORDINANCE AND REFER THE EXEMPTIONS CLAUSE TO THE COMMUNITY SERVICES COMMITTEE FOR NECESSARY CHANGES. MOTION CARRIED. AUTHORIZATION FOR MAYOR TO NEGOTIATE CONTRACT,WITH OTT/CULP TO UPDATE WASTEWATER FACILITIES PLAN [Item (F) on Consent Agenda] Councilmember Nordquist reported that the Consultant Selection Committee had met last week to review the three vendors on updating the wastewater facilities plan. He said all three had done excellent jobs. Selection of Ott/Culp was because they were outstanding, he said; in fact, one of the other consultants being considered, gave them an excellent commendation EDMONDS CITY COUNCIL MINUTES Page 1 April 23, 1985 when told Ott/Culp had been selected. Councilmember Nordquist assured other Council members it was a good choice. Mayor Naughten commented that Ott/Culp were the leading experts in the field of sanitary and secondary treatment. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE MAYOR TO NEGOTIATE A CONTRACT WITH OTT/CULP TO UPDATE 14ASTEWATER FACILITIES PLAN. MOTION CARRIED. Mayor Naughten recessed the meeting to a Council Executive Meeting to discuss a personnel matter at 7:06 p.m.; the meeting was reconvened at 8:02 p.m. RECOM14ENDATION FOR UPGRADING OF CITY FIRE ALARM SYSTEMS ($6,940.00) Fire Marshal Gary McComas said there are fire alarm systems in the Library, Frances Anderson Center, Community Services Building and the Senior Center; however, the Library is not tied into the fire stations at present. The alarm systems in the other buildings do transmit a signal to the fire stations, indicating which building is involved; SNOCOM also receives an alarm but there is no indication which building is involved. He then explained that the alarm systems on these three buildings do not meet the current code and the panel used by SNOCOM to receive the signals belongs to Stevens Hospital and is being eliminated as Stevens is getting on the computer at the new SNOCOM facility. He added that the Library was not connected into the existing system because of the inherent problems and a decision to wait for a new system. Mr. McComas said the equipment costs were quoted by a local supplier, who is willing to provide the equipment at cost and the labor cost, is for City employees. Councilmember Kasper asked why this was not budgeted. Mr. McComas replied that it was not possible to obtain accurate cost estimates because there was no agreement between SNOCOM and the alarm company until just recently. Councilmember Ostrom asked if all of these items must be done this year. Mr. McComas feels the Anderson Center should have top priority, and he also suggested that the Finance Building be considered, at an approximate cost of $2,000 for labor and equipment, since the computer is located there. Councilmember Wilson asked if SNOCOM would be able to determine which building had generated the alarm under the new system. Mr. McComas replied affirmatively. In response to questions from Councilmember Kasper, Mr. McComas said the new system would not affect the fire rates and other buildings in the City that have alarms go to private alarm monitoring stations. Councilmember Kasper then asked if any changes to the code were anticipated dealing with sprinkler requirements that would make the alarm unnecessary. Mr. McComas is not aware of any anticipated changes but, even if there were, the requirement for an alarm system would not be eliminated. Asked by Councilmember Nordquist if other companies had been considered, Mr. McComas replied that he had quoted Absco Alarm figures since they were willing to. furnish the equipment at cost. He said he had computed the sales tax, the cost of labor had been furnished by the City Engineer and GTE had furnished their costs. Councilmember Kasper asked if anyone else were willing to bid on this project. Mr. McComas explained that there is a certain .pressure .to decide on a course before the panel is lost at Stevens Hospital but said this could be put out for bid. Councilmember Wilson suggested the project be referred to the Public Safety Committee to obtain figures on the prices and determine the source of funding for presentation to the Council next month. Acting Public Works Superintendent Bobby Mills spoke in support of the proposal before the Council. He had looked at the figures for equipment and found they were at least 25% lower than could be provided by another supplier. He said the labor figures are for use in allocating budgeted salaries to this project. City Attorney Scott Snyder explained that this a public works project under $15,000 and is exempt from bid requirements. Councilmember Nordquist observed that the Administrative Services Building should be discussed, since that building may have a higher priority for protection than some of the other buildings. Councilmember Jaech commented that it is not a question of the Council disagreeing with the format presented; but a need for further refinement of the plan and discussion of the Finance Building by the Public Safety Committee as well as determining the source of funding. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO REFER THE MATTER TO THE PUBLIC SAFETY COMMITTEE, TO COME BACK TO THE COUNCIL IN 30 DAYS WITH ANSWERS TO THE QUESTIONS RAISED THIS EVENING. MOTION CARRIED. MAYOR Mayor Naughten asked Assistant City Planner Duane Bowman to discuss a matter that had come up since the Council packets had been distributed. Mr. Bowman explained that yesterday was the first day for legal opening of bids on the pavers at 5th Ave. and Main St. This project satisfies one of the conditions that qualified the Leyda Building for a HUD guaranteed loan since the HUO project at the Museum was not close enough to be considered by HUD. He said HUD had budgeted $13,000 for the project but the low bid was for $14,385.50, a difference of $1,885.50 which would have to be guaranteed by the City. Mr. Bowman added EDMONDS CITY COUNCIL MINUTES Page 2 April 23, 1985 that the extra amount will be sought from the HUD grants administration; if any additional funds are received from HUD, the appropriate City fund will be reimbursed. In response to a question from Councilmember Dwyer, City Engineer Jim Adams explained that he had made the first estimate of $13,000 before he was aware that the structure of the street consisted of two inches of asphalt and eight inches of concrete. After authorization for the project was received, he had taken some borings and that was when he estimated it would take $14,800. Councilmember Ostrom asked for an explanation of the project. Mr. Adams replied that pavers similar to those used on Dayton St. will be used at the intersection of 5th Ave. and Main St. to delineate the crosswalks. Councilmember Kasper said the project had been approved prior to Councilmember Ostrom's presence on the Council and was another useless HUD project which never works out as planned. Councilmember Jaech said the project was before the Council some time ago and had been approved by them. Mr. Adams said the time constraint, which required consideration of the project by the Council at this meeting, was to ensure that the intersection is completed prior to the Arts Festival; if the project is not considered until May 7, there would be a two week loss of time and the project could not be completed before the Festival. Asked by Councilmember Kasper if the contractor had been investigated, Mr. Adams replied that the contractor is presently a sub on the Dayton St. project, has been involved in many HUD contracts, and was recommended by HUD. Councilmember Jaech said the issue is to guarantee the additional funding. Councilmember Kasper said the City is always getting trapped on HUD projects and that is happening again with the Leyda project. He said the City must go to HUD for the additional funds. In response to a question regarding sales tax from Councilmember Nordquist, Mr. Adams said this was a street project and there would be no sales tax. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE REQUEST FOR THE ADDITIONAL $1,185.50 FOR CROSSWALK PAVING PROJECT AT 5TH AVE. AND MAIN ST., FUNDING TO COME FROM THE STREET FUND. MOTION CARRIED WITH COUNCILMEMBERS KASPER AND NOROQUIST.V.OTING NO. Councilmember Kasper explained he had voted no for the reasons stated during discussion of the subject. Mayor Naughten announced there would be no Community Services Committee meeting following the regular meeting this evening. The Mayor reported that an Ail -High School Dance jointly sponsored by the Edmonds Youth Activities Board and Edmonds Community College had been very successful with 400 teen agers in attendance. Mayor Naughten asked for comments on the new Council Agenda for the fourth Tuesday committee meetings. The agenda will be published by City Clerk Jackie Parrett after she has contacted each committee chairperson for the agenda items and time of the meeting. The Council indicated approval. The Mayor proclaimed the week of April 22-28 as "Consumer Credit Education Week" and the week of April 28 - May 4 as "Private Property Week". Mayor Naughten announced that he had received a letter of resignation from Dan Rice of the Planning Board. He will be. appointing Hank Lewis to the Alternate Position and has scheduled an interview with him for May 7, 1985. Councilmember Dwyer expressed regret at Mr. Rice's resignation, since he had been a valuable member of the Board during the Highway 99 study. He asked the Mayor to convey his best wishes to Mr. Rice. The Mayor noted that the date for the Final Assessment Roll Hearing, (Meadowdale sewers) will be Thursday, April 25, 1985, at 7:00 p.m. in the Plaza Meeting Room. Mayor Naughten said he had attended the Edmonds Museum open house on April 20 and encouraged everyone to stop by and see the renovations that have been made. He said everyone should see the replica of Edmonds in 1910 constructed from the original plat. The Mayor said the first annual Mayor's Golf Tournament was held on April 20 at the Nile Country Club. There were 22 participants with the trophy going to George Herr and Low Net going to.Bruce Bock. Mayor Naughten invited Mr. Mills to report on Clean -Up Week. Mr. Mills said the week was a big success with 1,011 calls, not counting those that have been received this week wondering when the truck would be by. He said the response was so huge that there have been eight men per day working since last Monday and they anticipate completion of the project this Thursday. In addition to the calls, 406 coupons were issued to people taking their own materials to the disposal station. The trucks have picked up approximately 20 tons per day. EDMONDS CITY COUNCIL MINUTES Page 3 April 23, 1985 A truck and one man were furnished by Sound Disposal last. week to assist in the pick-up. During May, Mr. Mills said there would be a report available on the cost of the project. The Mayor thanked Dia Bock for the Council/Staff Retreat minutes and thanked Councilmember Nordquist and staff members who organized the retreat.. Councilmember Ostrom asked what process should be used to follow up on the items that were discussed during the Retreat. Councilmember Nordquist replied that the Council Resource Person would be used to do that, once that person is in place. Mayor Naughten announced that the Loyalty Days Parade will be this Saturday at 11:00 a.m. The Mayor called the Council's attention to the report on the Council Contingency Fund contained in their packet. Since the interviews during the Council Executive Session had taken longer than expected, Mayor Naughten asked if the Council would like to move discussion of labor negotiations to another week. COUNCILMEMBER KASPER MOVED TO SCHEDULE AN EXECUTIVE SESSION FOR MAY 14,.1985; TO DISCUSS LABOR NEGOTIATIONS. MOTION DIED FOR LACY, OF A SECOND. A general discussion then followed, resulting in a consensus of the Council that this item should be scheduled for . discussion on May 14, 1985. Councilmember Kasper questioned the scheduling of the committee meetings on the Extended Agenda. Mr. Snyder explained that an ordinance is now in the Mayor's office and will be before the Council on May 7 to establish the committee system discussed by the Council. The Mayor reminded everyone of the Town Hall meeting next week at 7:00 p.m. COUNCIL Councilmember Jaech suggested a resolution be presented to Mark Hammond of Edmonds, named the I985.Washington State Teacher of the Year. Referring to a letter from the Mayor to Governor Gardner, Councilmember Jaech asked if a letter from the Council should also be sent to Governor Gardner regarding retirement and t_EOFF II. Mayor Naughten said he had sent a second letter today. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXCUSE THE ABSENCE OF COUNCILMEMBER HALL THIS EVENING. MOTION CARRIED. Councilmember Ostrom referred to a letter from Mrs. Gary.Carter regarding problems being experienced on Sunset Ave. and asked what measures were being taken. Mayor Naughten said a plan for the situation will be implemented immediately and will be given to the Council at their next meeting. Since there was no further business to come before the Council, the Mayor adjourned the meeting at 8:55 p.m. (JACQLIELINE G. PARRETT, City Clerk XARRY NAMHTEN Mayd. EDMONDS CITY COUNCIL MINUTES Page 4 April 23, 1985