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05/14/1985 City CouncilTHESE MINUTES SUBJECT TO MAY 21 APPROVAL EDMONDS CITY COUNCIL MINUTES May 14, 1985 (Work Meeting) The regular meeting of the Edmonds City Council was called to order at 7:04 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Doug Reuble, Bobby Mills, Actg. Pub. Wks. Supt. John Nordquist Student Representative Art Housler, Admin. Svcs. Director Steve Dwyer Jim Adams, City Engineer Laura Hall Steve Simpson, Parks & Rec. Director Jo -Anne Jaech Dan Prinz, Police Chief Bill Kasper Gary McComas, Fire Marshal Lloyd Ostrom Linda McCrystal, Info/Arts Coordinator Jack Wilson Pat LeMay, Personnel Manager Jackie Parrett, City Clerk Scott Snyder, City Attorney Shirlie Witzel, Recorder CONSENT AGENDA Items (0), (H), and (L) were removed from the Consent Agenda for discussion. Councilmember Jaech noted that the Mayor had informed the Council that Item (G), Report on Bids for Replacement of Wade James Theater Carpet and Award of Contract to Reliable Floor Covering, Inc., was being rescheduled to May 21 to obtain further information and was removed from the Consent Agenda. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of minutes of May 7, 1985. (C) Acknowledgment of receipt of claims for damages from Sandra Goodhope Avanessian ($876.98). (E) Authorization to sell surplus light poles to Evergreen Speedway (John Beetle)($400). (F) Authorization to call for bids for surplus IBM Memory 100 Typewriter (Min. Bid $500) (1) Authorization for Mayor to sign contract with Lee Johnson Consultants for design of improvements at Brackett's Landing ($22,500). (J) Authorization to sell surplus police motorcycle ($500). (,K) Passage of Resolution of Intention 266 initiating the process to adopt Initiative and Referendum Powers for the City of Edmonds. PROPOSED ORDINANCE AMENDING OFFICIAL STREET MAP TO REDUCE PROPOSED RIGHT-OF-WAY OF 78TH AVE. W BETWEEN 236TH AND 238TH ST. S.W. (ST-2-85) [Item (0) on Consent Agenda] Councilmember Nordquist asked if reducing this right-of-way would affect the existing subdivision design at this location, specifically the access of one lot on 78th Ave. W. Mr. Adams said the subdivision was on the east side of the street and would not be affected except that the additional property taken from that side would be returned if the right-of-way were reduced. He indicated that Ms. Medina has access to her property from 78th Ave. W. Mr. Snyder interjected that the rule of thumb is to return the property equally among affected property owners. Councilmember Kasper asked how many more lots would be created on the Medina property. Mr. Adams could not say what Ms. Medina was planning for a future date. Asked why the Council had not been furnished copies of the findings and recommendations from the Hearing Examiner, Mr. Adams replied there would not be any effect on the subdivision and the staff was attempting to reduce paper usage by submitting only EDMONDS CITY COUNCIL MINUTES Page 1 May 14, 1985 essential information. COUNCILMEMBER NOROQUIST MOVED, SECONDED BY COUNC[LMEMBER OSTROM, TO POSTPONE APPROVAL OF AMENDING THE OFFICIAL STREET MAP UNTIL INFORMATION FROM THE HEARING EXAMINER IS AVAILABLE AND THE IMPACT ON THE MEDINA PROPERTY IS KNOWN. Councilmember Hall asked why this item was being questioned at this time when the Council had instructed the City Attorney to prepare the ordinance during the April 23 Council meeting. Councilmember Nordquist said he had never seen a drawing showing all of the properties involved. MOTION CARRIED. PROPOSED ORDINANCE AMENDING CHAPTER 20.70 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE ESTABLISHING METHOD OF DETERMINING VALUE OF VACATED CITY PROPERTY Item L on Consent Agenda Councilmember Jaech suggested the City Attorney initial the agenda memo to indicate whether he had seen and approved ordinances brought before the Council. City Attorney Scott Snyder indicated he had approved and drafted the ordinance in question. He said he drafts the ordinances and therefore is aware of their content. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE PROPOSED ORDINANCE 2493 AMENDING CHAPTER 20.70 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE. MOTION CARRIED. REPORT ON BIDS FOR SALE OF SURPLUS CITY PROPERTY AT 76TH AVE., NORTH OF 244TH, AND AWARD OF SALE TO DAVID S. WHITE (S19 100) [Item (H) on Consent Agenda] Councilmember Nordquist asked if the difficulties connected with this property were described to the bidders. Mr. Adams said there was discussion of the difficulties at both the time of advertising the property and at the bid opening. He said the bidder owns property around the corner, plans to use this property as an access, and was advised that the property would not be adequate for a large commercial or retail business. Councilmember Wilson asked if the money must go back into the street fund. Mr. Adams replied the Council would designate use of the money. Since the funds originally came from the Street Fund, COUNCILMETIBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDOUIST, TO ACCEPT THE BID OF $19,100 FOR THE PROPERTY BASED ON THE ASSESSED VALUE WITH FUNDS TO GO TO THE STREET FUND FOR STREET MAINTENANCE. MOTION CARRIED. REVIEW OF NEW COUNCIL DAIS ($6,500) Acting Public Works Superintendent Bobby Mills described the proposed dais and change in the Plaza Meetino Room. He said a raised dais will enable the audience to more easily see the Council members, who will be on one level a step above the audience. Councilmembers Ostrom and Jaech saw no reason for purchasing new chairs since the present ones are adequate and comfortable. Councilmember Wilson said the idea is a good one but he will vote against it since he does not wish to spend money for this project. Because there have been comments from members of the audience regarding difficulty in determining who is speaking during Council meetings, Mayor Naughten said the proposed plan is being presented for Council consideration. He said cost of materials would be $2,500 and labor would be done in-house. lie noted that an outside contract for labor is estimated to cost $9,200 not including the chairs. Mr. Mills commented that the audience would occupy space about two rows closer than now possible. Councilmember Jaech asked if a reverse plan would not be better since the screen would not be located against the windows. Councilmember Kasper asked what would be done with the present dais and Mr. Mills replied that it could be utilized in the Recreation Department. Councilmember Ostrom observed that the present room is not a good place for the audience and especially for those in the back of the room and also mentioned the difficulty with the sound system. He said he would be in favor of the proposal if it is the best configuration. Councilmember Hall agreed and noted that she had suggested the old dais be saved from the previous Council Chambers. She said the slight elevation would be helpful to both the audience and the Council in being able to see each other. Councilmember Kasper asked that Mr. Mills determine whether the present furniture could be used to achieve the proposed configuration rather than designing new furniture. Mr. Mills agreed that he could do that and then explained that he would not want to start the project. until after the Arts Festival. He said, if the basic concept were approved and he could make the present furniture fit that concept, they could then start on the project immediately following the Festival. Councilmember Kasper asked if the dais would be collapsible. Mayor Naughten indicated that it would be necessary in order to store the dais, since this room is rented through 1986 and any permanent dais could present problems for those wishing to use the room. Councilmember Jaech asked that a front panel be included. Councilmember Hall felt there might be people who would appreciate a counter in the room and therefore it might not have to be stored. Parks and Recreation Director Steve Simpson said some people might use such a counter but many would not wish to do so and they 1 EDMONDS CITY COUNCIL MINUTES Page 2 May 14, 1985 would lose the use of the area; therefore, he said, there should be flexibility in the design. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE PROPOSAL TO ERECT A DAIS FOR THE COUNCIL TO USE. THERE WAS A ROLL CALL VOTE WITH COUNCILMEMBERS HALL, JAECH, KASPER, AND OSTROM VOTING YES AND COUNCILMEMBERS NORDQUIST, DWYER AND WILSON VOTING NO. MOTION CARRIED. AUTHORIZATION TO SELL TWO 1/2 TON PICKUPS AND CALL FOR BIDS FOR PURCHASE OF ONE 3/4 TON PICKUP FOR FIRE DEPARTMENT ($11,000) Fire Marshal Gary McComas explained that the two pickups are at the end of their life expectancy and should be declared surplus and placed for bids. He said the need for a 3/4 ton pickup has always existed since the heavier load rating is more suitable for Fire Department needs. In response to a question from the Mayor, he said the estimated value of the Dodge pickup is $900 and the Ford is $400-500. Mr. McComas explained that the Dodge has had transmission problems resulting in fifth replacements with the sixth imminent. He said the Ford was given to the City by the Department of Emergency Management and originally came from the Department of Defense and has been driven over 100,000 miles. He noted that wet hoses, breathing apparatus and other equipment used at a fire are loaded on these trucks for transport to the station, resulting in a load of 1 to 1 1/2 tons. Mr. McComas said a 3/4 ton pickup will carry that kind of load. Councilmember Kasper asked why a new truck was needed and if a truck in use by Public Works could not be used. Mr. McComas replied that a new truck would provide approximately 15 years of service, that the Fire Department uses yellow vehicles for emergency response and the vehicle would be fitted with a light bar. Councilmember Wilson said this was discussed in Public Safety Committee and there are funds in the budget for the replacement. Since she had been aware of the problem for some time and agreed with the proposal, COUNCILMEMBER HALL MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE THE FIRE CHIEF TO SURPLUS AND SELL THE TWO 1/2 TON PICKUPS AND CALL FOR BIDS ON A 3/4 TON PICKUP. Councilmember Nordquist asked if funds are budgeted for this purchase. Mr. McComas said funds are available in Fund 005 for the purchase. Councilmember Kasper asked why one truck would now be sufficient. Mr. McComas replied that there were more personnel in the Fire Prevention Bureau in past years. MOTION CARRIED. PROPOSAL TO REPLACE PR08ATION WARRANT OFFICER WITH ADDITIONAL POLICE OFFICER POSITION ($9,445) Police Chief Dan Prinz said the Probation Warrant Officer had left the position a month ago and has not been replaced. The South District Court has taken the probation duties at no additional cost and the other duties have been redistributed within the Department, he said. In weighing replacement of the probation position against hiring another police officer, Chief Prinz decided to ask for a police officer. He said the additional officer would help reduce the use of reserve officers for overtime duty. The Chief described the increased workload over the past five years and their method of prioritizing that workload. He asked that the Probation Warrant Officer position be replaced with a Police Officer Position. Councilmember Wilson asked if the officer would be placed in rotation. Chief Prinz replied affirmatively. He said the officer would be placed on the swing shift to handle areas such as Sunset and Ocean Ave, at the present time, those areas are staffed with reserve officers. In addition, he said the north end does not receive the attention that is needed. Councilmember Kasper commented that adding personnel, when the City does not know what will be happening to revenue sharing funds, would not be prudent. He noted that the extra duty necessary at Sunset and Ocean Ave. is needed only three or four months a year. Chief Prinz noted that there would be a saving of $11,000 this year if the position were filled in September. In addition, he said there would be only $5,000 extra needed in next year's budget. Councilmember Hall expressed concern that there would be a loss of revenue without a Probation Officer. She asked for a breakdown of that information, saying she realized the need for an additional police officer but does not want to lose a revenue producing position. Chief Prinz explained that the warrants were served by many officers and the warrant money is not income to the City but goes to the Court. He said the amount of revenue produced was not large in relation to the money expended for services. In response to a question from Councilmember Wilson, Chief Prinz said the City would save approximately 2/3 of the $10,000 expended on Sunset Ave. in 1984. Councilmember Wilson observed that the additional funds for an officer would then be offset by the cost savings on Sunset Ave. Based on the need for an additional officer and the cost factors just discussed, COUNCILMEMBER WILSON MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER NOROQUIST, TO AUTHORIZE EDMONDS CITY COUNCIL MINUTES Page 3 May 14, 1985 APPROVAL OF A NEW POLICE OFFICER TO REPLACE THE PROBATION WARRANT OFFICER AS SOON AS POSSIBLE. Councilmember Nordquist asked for the recommendation of the Public Safety Committee. Councilmember Wilson said the Committee recommended approval. Councilmember Hall reiterated her request for justification in eliminating the position and the possible loss of revenue. Councilmember Kasper noted that one administrative staff person had been added to the Department during the last year. Chief Prinz said the Department has never been up to full staffing for more than a month at a time because people are leaving or someone is on disability. For the reasons previously stated, Councilmember Kasper will vote against the motion. He said he would also like to see the ramifications of eliminating the position and feels no one officer should be expected to deal with the warrants. He also said he objects to making these changes in a piecemeal fashion and would prefer to look at the whole picture, including expected retirements. He would like to know how much comes into the City treasury other than what goes to the County. Councilmember Dwyer noted that police officers are always executing warrants and will continue to do so. He said if the duties of the Probation Officer are being carried by others, there is no reason to hire anyone for that position. Since the Council decided at the last retreat to have a pre -budget hearing in August, COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AMEND THE MOTION, TO DISCUSS HIRING A POLICE OFFICER AT THE PRE -BUDGET HEARING IN AUGUST. Councilmember Dwyer asked if that were a realistic timetable. Chief Prinz said they would expect to hire someone from a lateral entry list to be established in July and the timing would be good. AMENDMENT TO THE MOTION CARRIED. MAIN MOTION, AS AMENDED, CARRIED WITH COUNCILMEMBER KASPER VOTING NO. In response to questions about the validity of the amendment, Mr. Snyder said he heard the amendment and motion as a tabling of the issue to the August meeting. In an attempt to clarify the motion and amendment, COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONTINUE DISCUSSION AND DECISION ON THE HIRING OF AN ADDITIONAL POLICE OFFICER TO THE PRE -BUDGET DISCUSSION IN AUGUST. MOTION CARRIED. CITY OF EDMONDS GIFTS CATALOG PROPOSAL Mr. Simpson said the proposal before the Council had been over a year in preparation. He noted that Edmonds has a tradition of giving but some people do not know about specific needs. However, he said the needs are many and a gift catalog would be a way to encourage donations and memorial gifts. He explained that this was also a high priority with the members of the DDAT Team and the idea was explored of joining forces to publish the cataloo. Arts and Information Coordinator Linda McCrystal described the makeup of the catalog, explaining that the loose leaf style allowed for updating of needs by adding new ideas and removing those no longer needed. The style also allows different groups to tailor the catalog to their specific interests by including only items related to that interest. She noted that the cover will be printed by someone else but the inside pages can be printed by the City, thus saving on printing costs. She said the original order of 5,000 covers will provide a cost break. Mayor Nau.ghten observed that Seattle printed a gift catalog last year and several cities in Oregon have them. Mr. Simpson said the catalogs used in Oregon have recovered more than the cost of printing and the.catalog used in Portland has been used for several years and the City has realized many benefits. Mayor Naughten asked if the name of the donee would be on the item donated. Mr. Simpson said that was the idea unless they wished to remain anonymous. Referring to the bench and paving bricks on display, Ms. McCrystal said they were examples of what might be donated; each page in the catalog would contain information about the item, including its price. Dave Earling, DOAT Task Force, said the Task Force had been in existence for a year in June and are nearly ready to make recommendations to the appropriate City Boards or Chamber groups. He said one area of interest is further unifying and beautifying the triangle formed by 5th Ave. S., Main St., the waterfront and Dayton St. He explained that one idea is to use trees and pavers to tie these areas together and provide encouragement to people to move from one area to another. He said they would encourage benches throughout the area and would like to see some visually attractive light standards in the area, which could be handled with a donation program. He said many people including him and his wife would appreciate an opportunity to make memorial donations and the key to such a program is a gift catalog. 1 EDMONDS CITY COUNCIL MINUTES Page 4 May 14, 1985 Councilmember Hall said her husband walked in Edmonds every day and she bought a tree in his memory; if there had been a catalog, she would have bought a bench. She said the idea is long overdue. Mr. Simpson said he appreciated the Council's endorsement and suggested that they might consider a gift from the Council Contingency Fund for the printing. Asked what the catalog will cost, Mr. Simpson said he would determine that and report to the Council at a future date. MAYOR Mayor Naughten read a letter he had written to Dan Prinz congratulating him for achieving the low crime rates reported in 1984 with the lowest officer to population ratios and one of the lowest per capita costs in the area. The Mayor announced that the Association of Snohomish County Cities dinner will be May 23 at Vick's Restaurant in Stanwood. Anyone wishing to attend should contact his secretary for reservations. Mayor Naughten proclaimed the week of May 19-25 as Public Works Week in Edmonds. Councilmember Jaech said National Historic Preservation Week should also be observed. Mayor Naughten said he was planning to do so. Mayor Naughten said the Edmonds Arts Commission had announced that their first Arts Scholarship for a graduating Edmonds Senior will be awarded to Manami White, daughter of Edmonds City employee Mayumi White. COUNCIL Councilmember Dwyer suggested the Council deal with the issue raised in the memorandum from the City Attorney regarding massage parlors. Councilmember Nordquist said the Council had spent much time in consideration of the present ordinance. Mr. Snyder explained the problem encountered by the person wishing to operate a massage therapy office in a doctor's park setting, a setting not included in the exemptions of .the present code. He said there is no latitude for the City Clerk to issue a license. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, TO INSTRUCT THE CITY ATTORNEY TO PREPARE AN ORDINANCE AMENDING THE CODE IN ACCORDANCE WITH HIS MEMORANDUM OF MAY b, 1985. Councilmember Nordquist asked how this would be controlled. Councilmember Ostrom noted that the hours indicated are consistent with the hours of a medical professional and an ordinance could be tied to that. MOTION CARRIED. Councilmember Hall had noted the blue buttons installed by the Fire Department at hydrant locations and said they should be very helpful. She was also pleased to see .the plantings at Caspers and 9th Ave. She thanked everyone for their concern during her son's accident and said he is progressing well. Councilmember Wilson suggested the Council discuss a request received by the City Clerk for a residential parking permit for a large truck. Mayor Naughten explained that the present ordinance does not define a motor vehicle; therefore, there is no .prohibition against this 20,000 lb, truck parking on the street with a residential permit. He suggested the ordinance might be worded to limit vehicle weight to under 10,000 lb. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO INSTRUCT THE CITY ATTORNEY TO AMEND THE EXISTING ORDINANCE TO NOT ISSUE RESIDENTIAL PARKING PERMITS TO COMMERCIAL VEHICLES OVER 10,000 LB. Councilmember Dwyer suggested this matter be considered by the Community•Services Committee. Ms. Parrett interjected that the area in question is zoned BC but has been developed as a residential area. Mr. Snyder said the person meets the requirements for a permit and when it is issued it would be good for one year regardless of any changes to the ordinance. He explained that the owner is being ticketed for parking the truck longer than the four hour limit and will apply for the residential parking permit, and he suggested that limiting each permit holder to one parking space might solve the problem; however, Ms. Parrett said the street is not marked into parking .spaces. Councilmember Dwyer felt there was some difficulty in restricting a commercial truck from being parked in an area in which the truck may be driven. Councilmember Nordquist said the truck requires several parking spaces in an area that has very few spaces available. Because this is located in a commercial zone, Ms. Parrett said there are no weight limitations and, since the property is located in downtown Edmonds, the truck is not necessarily being driven through a residentially zoned area. She had suggested the truck be parked in a commercial lot, but the owner prefers to have his EDMONDS CITY COUNCIL MINUTES Page 5 May 14, 1985 truck and trailer closer for security reasons. In addition, she said he claims documentation to prove residence at that address. She noted that the ordinance provides for residential parking permits in BC zones. Chief Prinz said there is a problem with noise when the truck is started as well as the parking problem. Councilmember Jaech said the intent of the ordinance was to allow residents to park autos --cars, not trucks --in front of their residence in a commercial zone, and allowing a truck of this size defeats that purpose. Councilmember Hall noted that two types of parking permits may be needed, one for residents in BC zones and one for owner -occupied apartments above businesses where the owner has a commercial truck. Councilmember Dwyer will vote against the motion since it makes no sense to restrict parking of a commercial vehicle in a zone where that vehicle may be driven. A ROLL CALL VOTE WAS TAKEN WITH COUNCILMEMBERS NOROQUIST, JAECH, KASPER, OSTROM AND WILSON VOTING YES AND COUNCILMEMBERS DWYER AND HALL VOTING NO. MOTION CARRIED. Council President Nordquist said the file on the Brubaker Hearings is available in the Council office for Council members to read. * Councilmember Ostrom asked if all the questions connected with the Chase Lake property had been answered and suggested the Council Resource Person review the past minutes to catch anything not resolved. Councilmember Kasper explained he was still attending the meetings between the County and the residents of the Esperance area. Councilmember Ostrom noted the letter written by Mr. Simpson defending Edmonds' image concerning youth in the area and said he agreed with what was said. He believes it is time the image of Edmonds as an older community that doesn't care for its youth was banished. Mayor Naughten said he was upset by the article in the Herald and had gotten together with Mr. Simpson to respond. Because no action has been taken to date on the subject of satellite antennas, COU14CILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO INSTRUCT THE CITY ATTORNEY TO PREPARE AN ORDINANCE IMPOSING A MORATORIUM ON ANY SATELLITE ANTENNAS GOING UP UNTIL A DECISION HAS BEEN MADE ON HOW THEY WILL BE REGULATED. Councilmember Wilson suggested that a time limit be placed on the moratorium. COUNCILMEMBER JAECH AMENDED THE MOTION TO PLACE A LIMITATION OF THREE MONTHS ON THE MORATORIUM, AGREEABLE TO SECOND. Councilmember Dwyer said he would vote against the motion since he is not able to determine in what direction the City will move when the Planning Board discussions are completed. Councilmember Jaech said if such antennas are installed before regulations are enacted there will be nothing that can be done about them and they will be grandfathered in regardless of where they are located. A ROLL CALL VOTE WAS TAKEN WITH COUNCILMEMBERS HALL, JAECH, OSTROM AND WILSON VOTING YES AND COUNCILMEMBERS NOROQUIST, DWYER AND KASPER VOTING NO. MOTION CARRIED. Councilmember Kasper described the City of Darrington's problem with their water system and suggested that Edmonds look at its block grant funding to see if some funds could be deferred for that use as other Cities in the County are doing. Mayor Naughten suggested the Community Services Committee examine the subject. The meeting was recessed to Executive Session at 9:00 p.m. to consider labor negotiations and was adjourned at 9:45 p.m. Z9 ,004A1A.1 AllC ELINE G. PARRETT, City Clerk LT'STOUGRTEN, .1 or * See May 21, 1985 EDMONDS CITY COUNCIL MINUTES Page 6 May 14, 1985