Loading...
03/22/1994 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES March 22, 1994 THESE MINUTES WERE APPROVED AT THE APRIL 5, 1994 CITY COUNCIL The City Council meeting ws called to order at 7:00 p.m. by Mayor Pro-Tem John Nordquist in the Library Plaza Room, 650 Main Street. The meeting was preceded by a flag salute. ELECTED OFFICIALS Laura Hall, Mayor, ABSENT John Nordquist, Mayor Pro-Tem Steve Dwyer, Councilmember-ABSENT Dave Earling, Councilmember Michael Hall, Councilmember Barbara Fahey, Councilmember William J. Kasper, Councilmember Tom Petruzzi, Councilmember-ABSENT Damon Guilfoyle, Student Representative APPROVAL OF THE AGENDA STAFF Art Housler, Admin. Srv. Dir. Paul Mar, Comm. Srvcs. Dir. Bob Albert, City Engineer Noel Miller, Public Works Supt. Scott Snyder, City Attorney Rhonda March, City Clerk Barb Mehlert, Recorder Q� AQQI�3 1p-- COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO ��, APPROVE THE AGENDA. MOTION CARRIED. CONSENT �- Item (B), (F), and (G) were removed from the Consent Agenda. {oy COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER HALL, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items are as follows: 1. (& (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF MARCH 14, 1994 AND PAYROLL WARRANTS FOR THE PERIOD OF MARCH 1, THROUGH MARCH 15, 1994 (D) AUTHORIZATION TO CALL FIR BIDS FOR PURCHASE OF PORTABLE SHORING BOXES FOR THE WATER/SEWER SECTION C P (E) AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A 5-YARD DUMP TRUCK FOR THE WATER/SEWER SECTION (H) AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM TO EMPLOYMENT CONTRACT v-�� 0-1. FOR COUNCIL RESOURCE PERSON o Le (I) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH REID MIDDLETON TO PROVIDE DOCUMENTATION FOR DEPARTMENT OF NATURAL RESOURCES UNDERWATER PARK LEASE RENEWAL ($3,500) (J) RESOLUTION 789 COMMENDING FRIENDS OF THE LIBRARY APPROVAL OF THE MINUTES OF MARCH 15, 1994 �v Q�p The minutes of March 15, 1994 were approved as submitted. Regarding the February 28, 1994 City Council Minutes, Mayor Pro-Tem Nordquist asked for the following amendments: \w\ Request of the City Attorney to amend: Page two of the minutes under the second paragraph HEARING ON PROPOSED LOCAL IMPROVEMENT DISTRICT. Strike the second sentence and replace with the following "Mr. Hyde stated that the.City received a petition from property owners and then instituted an LID by resolution for improvements, including storm drainage, water pipeline,...(continue with balance of the paragraph). It was noted by the City Attorney that the minutes currently make reference to an LID petition which is incorrect as the LID was instituted by resolution after an informal petition by the parties. Page two of the minutes second paragraph from the bottom There was not a formal motion to amend the minutes per Councilmember Kasper's request at the March 15, 1994 Council Meeting. The final approved minutes do reflect the correct amendment as requested by Councilmember Kasper and reviewed by Council. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER HALL, FOR APPROVAL OF THE FEBRUARY 28, 1994 CITY COUNCIL MINUTES, AS SUBMITTED IN FINAL FORM, WHICH INCLUDE COUNCILMEMBER KASPER"S REQUESTED AMENDMENT. MOTION CARRIED. AUTHORIZATION TO REQUEST QUALIFICATIONS_ FOR CONSULTANT TO PROVIDE ASSESSMENT PHASE OF CULTURAL ARTS LONG RANGE PLAN Item (F) on the L Consent Agenda. Councilmember Kasper said although this has been reviewed by the 'n Community Services Committee, in which they gave their approval, he Y�. said it should be discussed first with the entire City Council. ` j- Councilmember Kasper said he believes this is a worthwhile endeavor, however, stated it is a non -budgeted item, and a new direction for the Arts Commission to take. Councilmember Kasper said he would like to continue this item to another date in order to discuss it and to talk in general about the direction the Arts Commission is taking. CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Page2 Councilmember Earling said the item should be approved and noted the Community Services Committee has already reviewed the subject and is recommending the City Council approve it. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (F). MOTION CARRIED with Councilmember Kasper voting no for reasons stated. Mayor Pro-Tem Nordquist said he will still schedule a discussion on this subject on a future agenda. Councilmember Earling expressed his appreciation to the Edmonds Arts Festival and Museum Board for their on -going support of the Arts Community and said the Museum Board is offering to give $5,000 to be used towards an arts assessment here in the community. AUTHORIZATION TO CALL FOR BIDS FOR THE EDMONDS LIFT STATIONS' BACKUP POWER PROJECT Item G on the Consent Agenda Councilmember Kasper asked if the portable generator is going to be used only when there is a non -power outage elsewhere. Mr. Alberts replied affirmatively. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE ITEM (G). MOTION CARRIED. PROPOSED RESOLUTION COMMENDING FRIENDS OF THE LIBRARY �.Jr' Mayor Pro Tem Nordquist presented Fred Gautschi, President of "FRIENDS OF THE LIBRARY' and Evelyn Laurine, member of "Friends" with a resolution and plaque thanking the approximately 140 members of "Friends" for their dedication and hard. "Friends" provide services and extra equipment to the library not budgeted by the Sno-Isle Library System or the City of Edmonds, therefore, increasing amenities for patrons of the library. The Resolution expressed the city's appreciation for their contributions to the citizens of Edmonds and the patrons of the library, and thanked them for their distinguished on -going service. Mr. Gautschi and Ms. Laurine thanked the City Council. PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION Noel Miller, Public Works Superintendent, gave the staff report. .Site �)11L_ grading is 95% complete. Detention pond excavation and outflow Kk)U_ /�5 construction is complete. Auger cast pilings and slab for Building 1 �v` v� are complete. Overexcavation and slab construction at Building 2 is complete. Site electrical work is underway; light pole bases are complete. Rockeries are 95% complete. Modual block retaining wall at Building 1 is complete, and steel erection at Building 2 is underway. C� Mr. Miller noted the contractor is one week behind his submitted schedule due to rainy weather earlier this month. The contractor CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Page3 believes that one week will be regained later this spring. Total amount of the change orders is,$5,343 which reflects the addition of concrete pile lengths required for Building 1. With regards to change orders, the staff report noted a limit on change orders approved by the Council for this project was to be the same as the Wastewater Treatment Plant project. This limit as it turns out is $50,000. It is staff's recommendation to instead, place a $25,000 limit. The project architect, Charles O'Hern, AIA, for Merritt+Pardini was available in the audience for questions. Mr. Miller showed a slide presentation depicting progress to date at the site. Councilmember Kasper said he would like the Finance Committee to review future payments made to the Consultant by the City. With regards to the staff report and recommendation, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO REDUCE THE CHANGE ORDER LIMIT TO $25,000. MOTION CARRIED. FURTHER DISCUSSION ON REQUEST BY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION ON STATEWIDE PASSENGER RAIL PROGRAM D_O ,1 S. Paul Mar, Community Services Director, said on February 15, 1994, Gil Ld' j e Mallery, Manager of WSDOT's Rail Branch, presented updated information tea` to the City Council on the speed profiles for Phase 1, stating that 5 OL� e ( WSDOT had examined all reasonable methods of achieving the target run SS�r 9 time and concluded it needed the passenger rail speed limit increase in n Edmonds. WSDOT has made a specific request to the City to reconsider 11' Olt increasing the passenger speed limits. Mayor Pro-Tem Nordquist inquired why Option 1 to delete section three of the resolution was so far back in the packet instead of being included in the other options. Mr. Mar said in the order he was writing the packet, this is the way it came out. Mr. Mar said the Mayor received a letter dated March 4th from the UTC which stated the Department of Transportation, Burlington Northern and Amtrack have filed a request for increasing both the passenger and freight speed limits in the City of Edmonds. Upon further investigation, he found the UTC had submitted seven proposals that cover the entire corridor between Seattle and the Canadian border. Mr. Mar said he has had discussions with UTC staff and they said they will be investigating this proposal along with the others. Mr. Mar said UTC Staff indicated their focus will be on looking at local safety conditions. Mr. Mar said it is his understanding that UTC will be holding local hearings in Edmonds in May or June. Mr. Mar said he reviewed the DOT submittal to the UTC in which he found some CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Page4 differences in what the DOT presented to the City last September and what was in the submittal. Mr. Mar noted Mr. Mallery had said there would be no system upgrades in Phase 1. Mr. Mar said in the proposal they submitted to the UTC, they have included some significant improvements such as an upgrade of the signal and gates at Main street, and'super elevation of four curves along the track within our city limits. Mr. Mar said during his conversation with DOT this afternoon, DOT stated that passenger trains will have priority over freight trains. Mr. Mar also asked them if the City of Edmonds would support the increase in passenger train limits only, would the DOT modify their submittal to the UTC and their response was no, they would not change the submittal which requests an increase in both passenger and freight train speeds. Mr. Mar asked if the DOT, as a last resort, would eliminate the scheduled stop in Edmonds in order to achieve their targeted run time if the speed increases were not granted in our city. Mr. Mar said DOT's answer was "probably yes, they would eliminate the stop". Mr. Mar then asked the DOT about the latest status of the City Council resolutions in the cities of Seattle, Everett, and Mukilteo. Their response was the City of Seattle had not voted yet, however were very favorable, and Everett has voted to support the program and the speed increases. Mr. Mar said those two cities are Class 1 cities, so they do not have to go through the UTC. Mukilteo voted no both on the speed limits increase and support of the program. Mr. Mar said along with the DOT submittal to the UTC, there were other statements of support of the increased speed and program included from the Edmonds local community. The Port of Edmonds on November 8, 1993, expressed support for the program and the speed and acknowledged concern for double tracking and the safety at all the grade crossings. On January 20, 1993, the Edmonds Chamber of Commerce passed a resolution supporting the program and the speeds "provided such increases do not hinders safety of operations". On December 29, 1993, Snohomish County supported the program and the speed increases for all the unincorporated parts of the County. The Puget Sound Regional Council on October 29, 1993 endorsed the program and speed limits increases provided the DOT gave briefings to all the affected cities and obtain their support. Council discussion and deliberation Ceurcilmember Earling said he understands the City of Marysville is not supporting the speed increases through their town. Mr. Mar replied affirmatively. CITY.COUNCIL APPROVED MINUTES MARCH 22, 1994 Pages Councilmember Fahey said she recalls DOT had told the Council the average speed of 49 miles per hour through Edmonds was going to be achieved because the train would be braking as it came into Edmonds and accelerating as it left Edmonds, thus achieving the speeds up to 60 miles per hour at each end of the spectrum. Councilmember Fahey asked if they take the stop away at Edmonds', and train isn't braking, what is the cap of the speed going through Edmonds. Mr. Mar said it will between 50 and 60 miles an hour if the train does not stop. Councilmember Fahey said if thereis no stop in Edmonds and thus they do not have to make up any time, why can't they adhere to the present speed limits. Mr. Mar said their average speed if they did not stop in Edmonds would be higher than if they did stop in Edmonds. Councilmember Fahey said in reality, if the City doesn't agree to the increase in train speeds, the trains will be coming through the City at a higher rate of speed because there will be no stop. Mr. Mar said the final decision maker on train speeds will be made by the UTC. Councilmember Kasper said we are right back to where we started in 1986, which was prior to the hearing on speeds last time. Councilmember Kasper said it is his feeling that the City called out that the safety of the ferry dock is probably the most urgent item in the city, and now that has been compounded by the train. Councilmember Kasper said as far as he is concerned, there has been no real give by the City of Seattle, where the train travels at 25 miles per hour across 23rd Avenue. Councilmember Kasper said he understands the speed limit on the bridge, however, he feels safety is the major factor, and the DOT has not addressed the problem. Councilmember-KA per said this is the only major highway at grade rail crossing/ferry dock he knows of in the United States. Councilmember Kasper said he cannot condone a higher speed increase. Councilmember Earling said he is disappointed in the process the City has been made to go through. When the DOT came to the City several months ago, he was impressed they were coming to the community attempting to build a consensus. Councilmember Earling said he was hopeful that the public information process they were going through would be two-way and interactive in nature. It appears to him, however, it was ministerial in nature, as they came and told us what they would like to have happen, and keep telling the city the same thing. Councilmember Earling said it was his hope that some sort of a compromise could be reached, but it seems from what Paul Mar has reported, he has gone back with messages of compromise, but it appears they are holding their position and the 3:55 run time is driving the entire issue. Councilmember Earling said he believes the City would like to cooperate with the State, however, the State is not willing to compromise, and he does not see a whole lot of support based on the DOT's inability to move with the City on this issue. For that reason, CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Page6 COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, AS A RESPONSE TO THE DOT'S LATEST REQUEST, THE CITY HAVE A NEW RESOLUTION DRAFTED, SIMILAR TO THE RESOLUTION ALREADY SENT, DELETING SECTION THREE. MOTION CARRIED. RECONSIDERATION OF WASTEWATER TREATMENT PLANT GENERATOR SYSTEM Bob Alberts, City Engineer, gave the staff report. This is a continued discussion from the January 4, 1994 Council Meeting. On January 20, 1993, a regional power outage caused a sewer overflow into the storm drainage system at the end of 2nd Ave. S. in front of the treatment plant. The overflow discharged into the wetlands adjacent to the treatment plant. The overflow discharged into the wetlands adjacent to the treatment plant site. Following the storm event, the Council authorized the design and solicitation of bids for a two generator system to power the effluent pump station, primary treatment, and the effluent pump station. A budget of $285,000 was authorized. On January 4, 1994, the Council reviewed the bids for the two generator system. the low bid of $375,042 was considerably higher than the budget of $285,000, which also included $22,000 for site work and engineering. Council rejected the bids and scheduled the discussion for reconsideration. The Council and staff discussed the issue. It is still the recommendation of Staff to operate the Treatment Plant as designed, without the backup generator system. Mr. Alberts said it is state approved and approved by the Department of Ecology. At 8:00 p.m, Student Representative Damon Guiifoyle left the meeting. Council discussed another possibility of purchasing some adjacent land versus purchasing a backup generator. It was noted by Mayor Pro Tem Nordquist there was an appraisal issue relating to this land which should be discussed in an Executive Session before any decisions are made on a generator system. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER EARLING,TO AUTHORIZE THE APPRAISAL OF PROPERTY USING THE EXISTING BUDGET FOR THE FUNDING SOURCE. Under discussion, Councilmember Kasper said it seems to him an appraisal is going to be needed either way, but shouldn't order an appraisal until the City looks at what the requested price is and then go from there. MOTION CARRIED with Councilmember Kasper voting no. REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED FEBRUARY 28, 1994 CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Pagel Art Housler, Administrative Services Director, reported on the financial position of the city. Mr. Housler said revenues are over target by $105,311 or 6.6% of which $42,446 was generated in February. With the exception of the License/Permits, major revenue category, all categories were well above target. Mr. Housler reported sales tax is $25,531 above target for the two -month period. Expenditures are under target by $78,872 or 3/6% for February. Mr. Housler said generally, the City's financial position is good. Mr. Housler said the action of the Council in 1993 set the City back on track and expenditures are not accelerating nearly as fast as they were back in those periods. MAYOR AND COUNCIL PORTION Councilmember Earling said Tom Mattoff, Director of the RTA would like to address the Council next week. Mayor Pro Tem-Nordquist noted Bruce Agnew would also like to speak to the Council on some transportation issues. These were scheduled for the 5th Tuesday meetings. As the 5th �� Tuesday meeting had already been cancelled, COUNCIL PRESIDENT NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO HOLD A MEETING ON THE 5th TUESDAY, FEBRUARY 29, 1994. MOTION CARRIED. Mayor Pro-Tem Nordquist referenced a letter from Christine Sidwell whereby the Arts Commission would like to meet with the Council on April 26, 1994. At 8:35 p.m, The City Council recessed to an Executive Session on legal C and property matters. COUNCIL PRESIDENT NORDQUIST MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO RELEASE THE STAFF BEFORE THE EXECUTIVE SESSION �.✓ SS( AND TO ADJOURN THE MEETING FROM THE EXECUTIVE SESSION. MOTION CARRIED. The Executive Session and City Council Meeting was adjourned at 9:25 p.m. LA RA . HALL, AYOR R N A �OMARC , CITY CLERK CITY COUNCIL APPROVED MINUTES MARCH 22, 1994 Page8 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. MARCH 22, 1994 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER - 7:00 P.M. FLAG SALUTE, 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF MARCH 15, 1994 (C) APPROVAL OF CLAIM WARRANTS FOR THE WEEK OF MARCH 14, 1994 AND PAYROLL WARRANTS FOR THE PERIOD OF MARCH 1 THROUGH MARCH 15, 1994 (D) AUTHORIZATION TO CALL FOR BIDS FOR PURCHASE OF PORTABLE SHORING BOXES FOR THE WATER/SEWER SECTION (E) AUTHORIZATION TO CALL FOR BIDS FOR THE PURCHASE OF A 5-YARD DUMP TRUCK FOR THE WATER/SEWER SECTION (F) AUTHORIZATION TO REQUEST QUALIFICATIONS FOR CONSULTANT TO PROVIDE ASSESSMENT PHASE OF CULTURAL ARTS LONG RANGE PLAN (G) AUTHORIZATION TO CALL FOR BIDS FOR THE EDMONDS LIFT STATIONS' BACKUP POWER PROJECT (H) AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM TO EMPLOYMENT CONTRACT FOR COUNCIL RESOURCE PERSON (I) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH REID MIDDLETON TO PROVIDE DOCUMENTATION FOR DEPARTMENT OF NATURAL RESOURCES UNDERWATER PARK LEASE RENEWAL ($3,500) (J) PROPOSED RESOLUTION COMMENDING FRIENDS OF THE LIBRARY 3. (5 Min.) PRESENTATION OF RESOLUTION COMMENDING THE FRIENDS OF THE LIBRARY FOR THEIR SERVICE TO THE LIBRARY 4. (15 Min.) PROGRESS REPORT ON PUBLIC WORKS FACILITY CONSTRUCTION 5. (20Min.) FURTHER DISCUSSION ON REQUEST BY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION ON STATEWIDE PASSENGER RAIL PROGRAM 6. (2o Min.) RECONSIDERATION OF WASTEWATER TREATMENT PLANT GENERATOR SYSTEM (Continued from January 4, 1994) 7. (10 Min.) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED FEBRUARY 28, 1994 8. (10 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 9. (5 Min.) MAYOR 10. (15 Min.) COUNCIL 11. (6o Min.) EXECUTIVE SESSION ON LEGAL AND PROPERTY MATTERS PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. THE COUNCIL AGENDA APPEARS ON CHAMBERS CABLE, CHANNEL 32