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01/14/1986 City CouncilTHESE MINUTES SUBJECT TO JANUARY 21, 1986 APPROVAL EDMONDS CITY COUNCIL MINUTES WORK MEETING JANUARY 14, 1986 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m, by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. PRESENT Larry Naughten, Mayor John Nordquist Steve Dwyer Laura Hall Jo -Anne Jaech Bill Kasper Lloyd Ostrom Jack Wilson Cindy Browne, Student Rep. CONSENT AGENDA STAFF PRESENT Art Hnusler, Admin. Svcs. Dir. Bobby Mills, Public Wks. Supt. Jack Weinz, Fire Chief Bruce Finke, Assoc. City Planner Mary Lou Block, Planning Div. Mgr. Peter Hahn, Community Svcs,. Dir. Scott Snyder, City Attorney Jackie Parrett, City Clerk, Margaret Richards, Recorder Item (C) was removed from the Consent Agenda. COUNCILMEMBER J.AECH MOVED, SECONDED BY COUNCILMEM- BER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF D.ECEMBER 17, 1985. REPORT ON BIDS OPENED JANUARY 7, 1986 FOR ASPHALT PAVER AND AWARD OF BID TO FRAY EQUIPMENT CO. 15,532. 1 ITEM C,ON CONSENT AGEKAJ Councilmember Nordquist noted the budget was for $15,000. He inquired where the additional $532.21 would be derived from. Administrative Services Director Peter Hahn said he was unsure of the total amount in equipment or materials, but assured the Council that $15.532.21 was avail- able. Councilmember Jaech requested that the source of any additional money over and above the budgeted amount be identified in the future. Councilmember Nordquist asked if the budget would cover the additional $532.21. Mr. Hahn replied affirmatively. COUNCILMEMBER NORDQUiST MOVED, SECONDED BY COUNCILMEMBER KASPER, FOR PASSAGE OF ITEM (C). .MOTION CARRIED. JOINT MEETING WITH ARCHITECTURAL DESIGN BOARD Mayor Naughten stated the purpose of this meeting was to discuss concerns and suggestions of. the development community for improving the Architectural Design Board (ADB) system and, also, to elicit input from the ADB regarding suggestions for guidelines and procedures. Members of the ADB participating in the discussion were: Chairman Shawn Parsons, Peter Beck,.Barry Birch, Doug Herman and Mike Peterson. Councilmember Jaech asked how ADB meetings could be shortened. Mayor Naughten invited members of the development`community to participate. Councilmember Jaech objected, stating if the work meeting were to be open to public input, it should have been advertised as a public hearing so all interested parties could participate. Boardmember Parsons said in an attempt to reduce meet- ing time, the ADB meets at 7 o'clock instead of 7:30 p.m., and sign packages are placed on the consent agenda. They are displayed on a board for Board revi.ew. If any objections are noted, the signs are removed from the consent agenda and placed on the regular agenda for discussion. Councilmember Jaech inquired if there was sufficient information in the packets for the Board to review so time was not spent at the meeting asking for clarification. Boardmember Parsons re- plied they were provided with more information than necessary. He said it was difficult to visual- ize the actual appearance of a sign and draw a conclusion with written information only. Council - member Kasper asked how long the meetings were. Boardmember Birch said they were approximately three and a half hours in length. Counc ilmember Kasper asked the Board if they would like to express any concerns at this time. Boardmember Herman suggested that a landscape ordinance be entertained so developers can proceed on a uniform basis. Boardmember Parsons stated the ADB functions were primarily to regulate the quality of projects, and actual quantity of landscaping may be a function for the Planning Board to consider. Councilmember Ostrom inquired if surrounding communities had a landscaping ordi- nance as suggested by Boardmember Herman. Boardmember Parsons said the ADB will present stan- dards to the Planning Board in the near future in anticipation that an ordinance will be adopt- ed. Councilmember Dwyer noted since his tenure with the City Council, he has not seen an appeal on a landscaping design. He asked if the Board desired the decision making process to be administerial. Boardmember Parsons said in order to facilitate the time factor better, the Board would like to be more involved in the quality of planning rather than discuss specifics, and a more definitive landscape requirement would be helpful to developers. Councilmember Wilson asked if there were any other areas which could be dealt with by Staff more efficiently and quickly. Boardmember Herman said the Board infrequently receives elevation and color renderings of projects. He felt these items should be mandatory before presentation. Councilmember Jaech noted there have been complaints brought to the Council by citizens concerning the removal of stands of trees set by the ADB or.Planning Board on a lot development. Boardmember Parsons said that there was no penalty at the present time for noncompliance. Councilmember Jaech suggested that this issue may be something to incorporate into.the ordinance. She asked how a conmiittee would be formed to draft the tree standards and color scale ordinance. Planning Division Manager Mary Lou Block said the color scales were administrative and would not pose a problem. Councilmem- ber Jaech inquired how the landscape ordinance could be proposed. Ms. Block said it would be approprate for the Council to make a recommendation that an ad hoc committee be formed, or, allo- cate monies for Staff to work with consultants in the development of the standards. City Attor- ney Scott Snyder expressed a concern with hiring consultants. He said there are presently four or five ordinances which address the growth pattern; however, citizen input should be elicited on some policy decisions. Ms. Block clarified there are people on the Board who can be consulted. Councilmember Hall complimented the members of the ADB. She said that omitting the Staff Report would reduce the minutes. She asked if Staff could assist them in "lightening their load". Boardmember Peterson said he felt it was not necessary to read the Staff Report; noting, however, it may legally be required. Mr. Snyder stated the Staff Report is usually the major source of information, and people have a right to hear the Report as a basis for the Board's decision. He said an alternative would be to have available a large number of copies for the public, and enter it into the record as an exhibit. Councilmember Kasper inquired if there were more items that could be placed on the consent agenda. Boardmember Parsons said that the elimination of reading through the introduction of each item saves five to ten minutes per item, and has been omitted by the City of Redmond. He suggested that procedure be explored. Mr. Snyder noted his only reserva- tion was anything considered by the Board should be heard by the public so that they are aware of what the Board's decision is based on. Boardmember Peterson said to eliminate unnecessary discus- sions, Staff should have a set of guidelines to help prepare an individual with his presenta- tion. Boardmember Birch said many of the plans that come before the ADB are not drafted. Staff could preview the presentations before submission to the ADB. Councilmember Jaech recomm•:nded that a policy be set by Staff which set standard guidelines before submission to the ADB and if not adhered to, they will be removed from the agenda. Boardmember Parsons said many of the devel- opers were novices or small developers, and he did not feel comfortable with such stringent re- quirements. He said perhaps the responsibility was two-sided. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO OPEN THE DISCUSSION TO THE PUBLIC HEARING FOR FIFTEEN MINUTES. MOTION CARRIED, WITH COUNCILMEMBER JAECH OPPOSED. * Mark McNaughten, 1047 Spruce St., stated since the inception of the ADB, it has developed into a Board that makes subjective decisions for projects within Code requirements. He said this con- cerns him a great deal not only as a builder, but also as a resident because many of an individu- al's freedoms are lost. Councilmember Kasper said the reason the ADB was formed was to insure that landscaping and buildings would be aesthetically appealing. So the Board was unable to form * decisions without being subjective. He inquired how Mr. McNaughten would propose to change the * structure of the Board. Mr. McNaughten said his impression was that the Board was formed to allow changes in design that deviated from the Code. Mayor Naughten said the reason the Board was formed was because many people in the community were concerned with development and wanted to protect the environment from unsightly structures. Councilmember Hall stated the Board was first * formed to review Planned Residential Developments. Mr. McNaughten said he fully supported the Code, but could not support a Board which relied on subjective decisions that impose on an individ- ual's basic right to freedom. Mayor Naughten closed the public discussion. Councilmember Ostrom asked the Board if they had adequate time to do a good job and pass judgment on aesthetic matters, or if they spent too much time on administrative functions. Boardmember Parsons said many times he finds himself less concerned with landscaping qualities because of a full agenda. He said a healthy tension is created due to a good balance of different opinions on * See January 21, 1986 Minutes. EDMONDS CITY COUNCIL MINUTES Page 2 JANAURY 14, 1986 the Board. .Boardmember Herman suggested if a sign meets the Code, rather than submit it to the ADB, refer it to Staff. Boardmember Birch deferred to Mr. McNaughten's concern regarding viola- tion of constitutional rights. He said standards are adhered to to protect the community from objectionable colors, landscaping, etc. He noted that many times safety factors are taken into consideration in addition to quality control. Mr Snyder suggested the following to reduce confu- sion and misunderstanding on the part of an applicant: written standards; allow Staff to review more items with an appeal to ADB to sort out controversial and noncontroverisal items; written Staff reports available to the public at the meetings and enter them into the record as exhibits; hold yearly or biannual training sessions on hearings, due process obligations and rules of proce- dure so Boardmembers understand the process rather than learn by experience. Boardmember Parsons said safety factors should be handled by Staff, adding there is a thin line between safety and aesthetics because what may be unsafe can be very unsightly after a period of time. If safety factors are not first dealt with by Staff, the presentation should be rejected by the ADB. Coun- cilmember Dwyer asked if there was a need to have more frequent meetings, and if there were any inappropriate items before the Board. Boardmember Parsons stated the suggestions previously mentioned would streamline the process. He said he would like to experiment with them. Council - member Dwyer asked if anything could be eliminated that the Board is presently reviewing. Boardmember Herman said if signs meet the Code, there is no need for ADB review. Councimember Hall inquired if anything has been remanded to Staff because the Board did not feel it was within their purview. Boardmember Parsons said there have been instances when a developer presented a site plan different than that in the package. He said the Board does not feel they can tolerate this. Boardmember Birch suggested that a cut-off date be implemented to place items on the agen- da. Councilmember Wilson inquired if the Board felt qualified and comfortable dealing with fair- ly technical, aesthetic considerations. Boardmember Beck replied affirmatively. Councilmember Ostrom asked how the submittal of unprofessional material presented to the Board might be ad- dressed. Ms. Block stated that many of the applicants are novice builders, and criticizing the quality of their workmanship in drawing is difficult to do.. Councilmember Ostrom asked if a cutoff date to hear items would reduce the number of items to be reviewed. Ms. Block said when the agenda is full, the deadline is adhered to very strictly. But if there is a less lengthy agenda, Staff tries to accommodate last minute applications. Mayor Naughten thanked the. ADB for attending the meeting. He said.he enjoyed participating in the award ceremony last week. Boardmember Parsons thanked the Mayor for his participation. The meeting recessed at 8:11 p.m. and reconvened at.8:22 p.m. NORTH CORRIDOR EXTENSION PROJECT (SNOTRAN) RECOMMENDATIONS AND REQUEST FOR ENDORSEMENT Mayor Naughten stated he is on the committee for the North Corridor Extension Project. He intro- duced Caroline Feiss, Program Manager. Ms. Feiss stated the project is a joint undertaking of Sno-Tran, Community Transit, Everett.Tran- sit, and the Puget Sound Council of Governments. She recognized Mayor Naughten, Councilmember Nordquist and Bruce Finke as participants in the project. Ms. Feiss referred to the packet of information provided to Councilmembers, noting the.project review is a feasibility study of light rail or high capacity transit for Snohomish County which links Snohomish County with the rest of the region. The first phase of the project examines the.financial and institutional implications of a regional high -capacity system and actions to include designation of corridors and issues affecting land use policies and planning throughout jurisdictions in the County; and ways to establish plans for future intercounty transit to insure compatibility in technology. and opera- tion. Ms. Feiss introduced Mike Smith, who serves on the Council of Governments. Mr. Smith narrated a slide presentation, noting. population growth will increase in Snohomish County from 2.5 million to 4.1 million in the year 2000, with heavy congestion on freeways. A feasibility study was conducted which affirmed the feasibility of a rail system in the Puget Sound area, identifying the most feasible corridors as #1-North, #2-East, and #3-South. A North Corridor study was subsequently conducted from the city limits of Seattle into Marysville, Lake Stevens and Snohomish implementing a conventional bus system operating an express service from a transit center in Everett to Seattle via Alderwood Mall and also express service on 405. Another alternative considered was a trunk -feeder bus which could operate in an exclusive bus -only lane. And the third alternative considered was light rail. Mr. Smith referred to the Evaluation Matrix which lists all of the alternatives and measures used to evaluate the alternatives. I-5, using the median or interurban right-of-way, ranked the highest among the alternatives. He then re- ferred to the Financing Summary (see attached), noting if the 0.3% sales tax was implemented, the rail system could be completed by the year 2020 without additional revenues. If the project was accellerated and built all the way to Everett, an additional 138.4 million dollars would be re- quired, which would have to be raised through additional funds. Ms. Feiss noted that the Policy Committee made a preliminary recommendation on December 5, 1985 EDMONDS CITY COUNCIL MINUTES Page 3 JANAURY 14, 1986 but revised it on January 9, 1986. She reviewed the Policy Committee recommendations. She said the recommendations have been presented to the jurisdictions asking for comments, concurrent or endorsement. Councilmember Nordquist referred to recommendation #2: In order to assure the financial feasibili- ty of the system, the authorized additional 0.3 of 1% sales tax must be levied and should be implemented beginning in 1988 in the Coummunity Transit/Everett Transit service areas. He said Everett has its own transit system. He inquired how the funds would be transferred from Communi- ty Transit to Everett Transit. Ms. Feiss stated in the future there may be a working agreement between the two systems. She said the 0.3% tax was in addition to the 0.3% already supporting Community Transit and Everett Transit and would be collected separately. Councilmember Nordquist said it was his understanding that SCPTBA was exclusively allotted the 0.3%. Ms. Feiss.clarified that Everett is also eligible for the 0.3% but not matching Motor Vehicle Excise Tax; unless Everett joined PTBA, that would still hold true. Councilmember Nordquist asked how the Council could be assured that the money would is earmarked specifically for the project. Ms. Feiss said the sales tax would be levied as a tax to support the development of the high capacity transit system. Councilmember Nordquist stated he would like some reassurance that the money be ear- marked for the light rail system. Councilmember Ostrom inquired if the 0.3% sales tax is a community -wide levy that would require a vote. "Ms. Feiss replied the sales tax would require a vote, but would only affect the benefitted area. Ms. Feiss said the recommendation and financing are based on sales tax being collected only in the Community Transit and Everett Transit service areas. Councilmember Kasper asked why the tax was.not a metropolitan tax. Ms..Feiss said that was one of the proposals being considered. .She said Councilman Agnew has been pursuing the possi- bility of extending the sales tax to gasoline for -support in the three county metropolitan area. A variety of different bonding options are being considered as well. Councilmember Kasper asked why this project was not proposed on a metropolitan basis, and if King County would build to the County line only if the proposal was rejected. Ms. Feiss said the King County system could very well end around Northgate. The concern from Snohomish County officials is that most serious traffic congestion emanates from the north. The system will provide two -directional service within Snohomish County. Councilmember Kasper asked how taking out I-5 north past 128th could be justified when a major employer such as Boeing was nearby. Ms. Feiss stated the following rea- sons: access to Boeing would be difficult; access to Paine Field would require pursuing large amounts of right-of-way; the service would not be as good because it would intersect with cross streets and major arterials. She said that the type of development in Paine Field is still too low density and could not be serviced by rail with any degree of efficiency. However, the next phase of the project will examine what densitieswould be required to make Paine Field viable. Councilmember Kasper asked if input would be elicited from the community regarding the changes in the recommendations. Ms. Feiss replied affirmatively." Councilmember Nordquist asked who would initiate development of the east/west routes. Ms. Feiss said potentially both Community Transit and Everett Transit because they are both active participants in the project. Councilmember Nordquist expressed a desire that a mechanism be incorporated into the recommendation which man- dates the development of the feeder routes. if, developed by the local bus systems. Ms. Feiss stated it would be designed as. a unified system. Ms. Feiss asked the City of Edmonds for either an endorsement or some other.action to present to Sno-Trap. Councilmember Nordquist expressed a concern. with City endorsement. He said much of tonight's discussion should be considered in the overall plan. Ms. Feiss reassured him these concerns would be related to Sno-Tran at the January 16, 1986 meeting.' COUNCILMEMBER NORDQUIST MOVED THAT FURTHER DISCUSSION BE SCHEDULED ON FEBRUARY 11, 1986. The motion failed for lack of a second. Mayor Naughten stated information will be provided to the Council regarding final recommendation as well as the public. . DISCUSSION OF PROPOSED WESTGATE STUDY Community Services Director Peter Hahn gave background information. Councilmember Ostrom asked for clarification of a perception that the business community at Westgate has been neglected by the City. Mr. Hahn stated that although he has not personally received telephone calls indicat- ing "neglect", he has received calls regarding specific problems that need addressing. Councilmem- ber Nordquist stated the Comprehensive Plan for the City was conducted in 1963; that many projects have been planned within the City but have excluded Westgate. Councilmember Ostrom said that many of the projects were self -started, and if Westgate has any particular problems they would like addressed they, too, can take the initiative. Councilmember Nordquist inquired when any zoning or comprehensive zoning was conducted at Westgate. Mayor Naughten,stated that because of the condominium development near Firdale and development of Olson's and Albertson's, there has been a tremendous increase in traffic, and zoning should be investigated. Councilmember Ostrom said it was not a zoning problem but, rather, a traffic problem. Councilmember Wilson con- curred. Councilmember Jaech expressed a concern because she said the traffic issue was previous- ly before the Council and is before them again. Mr. Hahn stated that many of the traffic prob- lems have taken a fragmented approach. What is necessary is a comprehensive approach. He recom- mended to begin the Westgate study with a comprehensive questionnaire and with business/resident meetings after.the questionnaires are returned and information compiled and to further discuss it at the April Town Hall meeting. Councilmember Jaech said her impression was that many EDMONDS CITY COUNCIL MINUTES Page 4 JANAURY 14, 1986 merchants are given conflicting comments from the City regarding building projects. She suggest- ed ascertaining Staff's concept of the current building requirements. Mr. Hahn said there were only subtle differences between a.neighborhood business and.commercial business zone. Councilmem- ber Hall said the traffic problem was a real concern. She suggested further discussion of this matter at the April Town Hall meeting. Councilmember Wilson concurred, noting Staff has the exper- tise to deal with this issue quickly and efficiently. DISCUSSION OF PIONEER WAYS SHELL VALLEY) COMPLETION Community Services Director Peter Hahn gave background information. Planning Division Manager Mary Lou Block presented the development pattern in Shell Valley on the overhead projector. Councilmember Ostrom inquired if there was a steep drop off near Main Street.. Ms. Block said it will be a more gradual slope. Mr. Hahn said the Technical Advisory Committee (TAC) concluded that secodary access was needed. He requested Council input and recommended that this issue be discussed at the Community Services Committee on January 28, 1986. Staff has received strong support from some neighboring residents for an L.I.D. Councilmember Hall asked if the small shopping unit development on the Suchert's property was abandoned. Ms. Block said application was never made. Councilmeber Kasper inquired if the grade along the south boundary.of Dr. Suchert's property was severe. Ms. Block said there was a tremendous topography change on the property which would preclude its use for an access, Councilmember Jaech inquired when the T.A.C. was formed and who the members were. Mayor Naughten replied it was formed approximately one and a half years ago. Mr. Hahn stated the members, all Staff. Councilmember Jaech referred to the four Issues of the memo. She asked if some of the questions would be appropriate issues for the Planning Board to consider. Mr. Hahn replied negatively, noting it was more of.a policy issue. Ms. Block stated if there was a valid concern that action should be taken immediately and no building permits should be issued, it would require a moratorium, which only the Council could impose after a public hearing. Councilmember Nordquist asked if the eleven lots have been ap- proved for preliminary plats. Mr. Hahn replied negatively. Councilmember Nordquist suggested that Community Services retrieve the records on a previous plat approval. He said it was conclud- ed at that time that an approval would never be granted. Councilmember Hall stated this issue will be further discussed at the Community Services Committee on January 28. MAYOR Mayor Naughten referred to the Community Services Activity Report in the Council Packet. Council - member Ostrom asked if .the report would be acted upon: Mayor Naughten said he has shared this information with the Chamber of Commerce as well as.other committees. Mayor Naughten requested confirmation on the Judges Pro Tem. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO CONFIRM THE MAYOR'S APPOINTMENT OF JUDGES PRO TEM DICK THORPE AND DIANE VANDERBEEK. MOTION CARRIED, The Mayor reported that the fire boat christening ceremony had to be postponed to.February 2. He said there was a wonderful write-up in the Seattle Times on the boat. Mayor Naughten requested confirmation of the reappointments to Boards and Commissions. COUNCILMEM- BER OSTROM MOVED, SECONDED BY COUNCILMEMBER HALL, TO CONFIRM THE MAYOR'S REAPPOINTMENTS TO BOARDS AND COMMISSIONS AS FOLLOWS: ARTS COMMISSION, POSITION #4, JERRY WARD, TERM TO EXPIRE 12/31/89; ARCHITECTURAL DESIGN BOARD, POSITION #3, PETER BECK, TERM TO EXPIRE 11/5/89; BOARD OF APPEALS, POSITION #2, KEN HOVOE, TERM TO EXPIRE 12/31/89; CEMETERY BOARD, POSITION #3,.DORO.THY WILLIAMSON TERM TO EXPIRE 12/31/89, AND POSITION #4, GLEN GRACE, TERM TO EXPIRE 12/31/89; DISABILITY BOARD, POSITION #3, LLOYD OSTROM, TERM TO EXPIRE 12/31/87, AND POSITION #4, JACK WILSON, TERM TO EXPIRE 12/31/87; LIBRARY BOARD, POSITION #2, VIC SCHOCH,.TERM TO EXPIRE 12/31/90; PLANNING BOARD, POSI- TION #7, TOM MURPHY, TERM TO EXPIRE 12/31/89, AND POSITION #1, HANK LEWIS (FORMERLY ALTERNATE MEMBER), TERM TO EXPIRE 12/31/86. Mayor Naughten noted that interviews will be scheduled in the near future for Arts and Commission appointments for Bruce Hulbert and.Ann Saling; and for Planning Board Alternate Dean Nordquist. Mayor Naughten informed the Council that January 16, 1986 is the first meeting of the 7th Avenue Committee, and the Association of Towns and Cities is having their monthly meeting on January 23 at the Tulalip Indian Reservation. 1 COUNCIL Councilmember Hall referred to a list of the City Council Committees. Councilmember Kasper said he did not wish to serve on the Puget Sound Council of Governments. Councilmember Dwyer volun- teered to serve on this Council. Councilmember Hall noted that the Olympic School Committee was deleted from the list. Councilmember Jaech said the Volunteer Firemen's Pension Board typically has one Councilmember, and Jack Wilson could serve on this Board, removing her name. Councilmem- EDMONDS CITY COUNCIL MINUTES Page 5 JANAURY 14, 1986 ber Nordquist asked when Council assignments will be voted on. Councilmember Hall replied the last meeting in Janary. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO VOTE AND APPROVE THE ENTIRE COUNCIL ASSIGNMENTS TO BE EFFECTIVE FEBRUARY 1, 1986. MOTION CARRIED. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE SPECIFIC APPOINTMENTS AS FOLLOWS: SCPTA/COMMUNITY TRANSIT, BILL KASPER AND LAURA HALL; PUGET SOUND REGIONAL ARTS COM- PLEX, LAURA HALL; SNOHOMISH HEALTH DISTRICT, JOHN NORDQUIST AND LAURA HALL, EFFECTIVE FEBRUARY 1, 1986. MOTION CARRIED. Council President Hall inquired about the status of the intersection of Dayton Street and Rail- road Avenue. Community Services Director Peter Hahn said traffic engineers have investigated the complaint, and the problem will be prioritized with other projects. Councilmember Hall reminded the Council that A.W.C. conferences are scheduled in February in Olympia. She cautioned anyone interested to sign up before the deadline. She noted also sched- uled are national conferences i.n Washington D.C. as well as another A.W.C. conference for new Councilmembers in Olympia. Council President Hall referred to a request from the City Clerk regarding duplication of tapes. City Clerk Jackie Parrett stated that for the past two years every tape of every meeting hasbeen duplicated and storage space is running out. Aside from Council meetings, only one request has been made for duplicate tapes. She requested Council approval, aside.from Council meetings, to duplicate only upon demand. Ms..Parrett assured the Council that the original tapes would not be released.. Councilmember Dwyer asked why Planning Board tapes were stored. Ms. Parrett said that tapes have to be retained for six years. The Council gave their approval to duplicate tapes only upon demand, with the exception of City Council meetings. Council President Hall referred to a memo from the City Clerk that Political Caucus Night w ill be held on March 11, 1986, a Council meeting date. COUNCILMEMBER DWYER MOVED, SECONDED BY :OUNCILMEM- BER NORDQUIST, TO STRIKE THE COUNCIL MEETING SCHEDULED FOR MARCH 11, 1986 AND SCHEDULE THE MEET- ING ON MARCH 10, 1986. MOTION CARRIED. Councilmember Hall said Assistant City Planner.Duane Bowman asked her to inform the Council that due to the large quantity of material on the hearing for Dr. Lagos, the material will be avail- able in the Council office for review commencing tomorrow. Councilmember Jaech asked City Attor- ney Scott Snyder if this was an appropriate procedure to assume with the written material since the hearing had not vet been convened. Mr. Snyder stated the ordinance required that the hearing record reflect that the material has been reviewed and the documents are being entered into the record. He said the material will'be the record that Attorney Chester Bennett has made before the Hearing Examiner so the Council should be well acquainted with that information. Councilmember Wilson stated the Tourism Committee met yesterday with Mayor Naughten. The Commit- tee was formed to make recommendations to the Council.for the expenditure of money in Fund 120, the Cultural Arts District Fund, totalling $4,500, which is one half of the 1% from the excise tax. He inquired about the proceedings at the meeting regarding the status of the funds. Mayor Naughten said it was the Council's decision to deduct $2,500 of the $4,500 for the Visitor Informa- tion Center rather than extract it from the Council Contingency Fund. Councilmember Jaech stated it was her understanding that the money would be utilized for advertising for Main Street, bro- chures for the City and for the Tourist Bureau. Councilmember Wilson read the motion from previ- ous Council minutes in reference to amending the ordinance to set up two separate funds. He stated the spirit of the motion was not to emasculate the $4,500 simply to increase the budget or to promote the Visitor Information Center, -but was clearly set up to further promote the City of Edmonds. He said if the Council uses the money for any other purpose, he will resign from the Committee. Councilmember Ostrom said it was his understanding that support of the Tourist Informa- tion Center would come from that source. Mayor Naughten replied the money extracted from Fund 120 was appropriate because that is a tax generated by the Visitor Information Center which pro- motes the hotel/motels. Councilmember Hall asked Mr. Housler to verify the $33,995. Mr. Housler verified the amount as of December 31, 1985. Mayor Naughten adjourned the meeting at 10:05 p.m. COUNCILMEMBER HALL MOVED, SECONDED BY COUN- CILMEMBER DWYER, TO REOPEN THE MEETING. MOTION CARRIED. Councilmember Hall asked whether the additional amount of money in the account was an inordinate rapid growth. Mr. Housler said $12,000 was received in December as back payments to the expan- sion of the motel. Councilmember Kasper inquired how much additional money was received which was not anticipated in the budget. Mr. Housler said they had budgeted $20,000 and was not sure if the additional $12,000 could be anticipated every quarter. Councilmember Wilson asked Mr. Snyder if they could legally take that money and if Administration could spend it without Council approval. Mr. Snyder stated they could appropriately spend it within the general budget catego- ries. But if it was exp:ended by contract, Council would have to approve the contract. Councilmem- ber Wilson asked why the money was allotted to Fund 120 if Administration is allowed to spend it. any way they choose. Mayor Naughten stated Council had approved the expenditure. Councilmember Wilson read the Council minutes referring to Mr. Snyder's comments. Mr. Snyder replied his com- ments were referring to the one quarter that is covered by the resolution. Mayor Naughten said he recalls Council approval to take the $2,500 out of that fund. Councilmember Jaech said she EDMONDS CITY COUNCIL MINUTES Page 6 JANAURY 14, 1986 r does not recall the creation of the Tourism Committee. Council clarified the discussion. Council - member Wilson stated that the expectations of people working in the community on tourism promo- tions have been dramatically shattered, and it is something the Council will have to deal with. Councilmember Jaech referred to a letter. from Carol Hahn regarding a Public Works vehicle parked in the handicapped space. Community Services Director Peter Hahn stated that Carol Hahn was correct, and Administration talked with her and also sent her a letter. Councilmember Jaech noted that the flower program will begin in the near future. She requested that an evergreen plant .replace some of the plants on the .island on 5th Avenue near the Edmonds sign, and that flowers be planted in the island where the roads converge. Police Chief Dan Prinz said some of the plantings may be eliminated in the island and replaced with trees. Councilmember Dwyer recommended that the Council President write a letter to the legislature and request that they seek an amendment regarding Optional Municipal Code cities that would allow such cities to have one employee who works for the Council and at the pleasure of the City Coun- cil rather than at the pleasure of the Mayor. He .inquired if anyone had an objection. No objec- tion was noted. He added that setting up standards for use of .Council Contingency Fund monies would be an appropri- ate action for the Administrative Services Committee for emergency appropriations as well as more typical appropriations. Councilmember Nordquist said a form was available for Committee review. The meeting adjourned at 10:.14 p.m. J CQ LINE G. PARRETT, City Clerk L RRY S.-'NAUGHTEN, Mayor