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01/24/1995 City CouncilAPPROVED CITY COUNCIL MINUTES 217195 EDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 24,1995 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Laura Hall in the Library Plaza. Room, 650 Main Street. The meeting was preceded by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Tom Petruzzi, Council President Barbara Fahey, Councilmember William J. Kasper, Councilmember Michael Hall, Councilmember Dave Earling, Councilmember John Nordquist, Councilmember STAFF PRESENT Tom Miller, Police Chief Michael Springer, Fire Chief Brent Hunter, Personnel Manager Rob Chave, Planning Manager Art Housler, Administrative Services Director Paul Mar, Community Services Director Christine Weed, Arts Coordinator Sandy Chase, Deputy City Clerk ChnsUne Laws, Recorder Mayor Laura Hall welcomed Bill Toskey and Port Commissioner Dan Prinz. She also explained that there was a technical problem with the first part of the video tape of the last meeting. Councilmember Mike Hall indicated it was not a problem with either ;Edmonds Community College or Chambers Cable, but a fault brought about by the new system. The problem has been rectified, and similar problems should not recur. 1. APPROVAL OF AGENDA i Council President Tom Petruzzi requested the addition as Item 13 of a 10 minute executive session on a real estate matter. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MICHAEL HALL, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 1 2. CONSENT AGENDA ITEMS Councilmember Bill Kasper pulled Item B. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER BARBARA FAHEY, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL Approved City Council Minutes January 24, 1995 Page 1 (C) APPROVAL OF CLAIM WARRANTS #950016 THRU #950356 FOR WEEK OF JANUARY 16, 1995; AND APPROVAL OF PAYROLL WARRANTS #950001 THRU #950273 FOR THE PERIOD OF JANUARY 1 THRU JANUARY 15, 1995 (D) AUTHORIZATION TO PURCHASE ONE FLATBED TRUCK AND ONE PICKUP TRUCK FOR PUBLIC WORKS FROM WASHINGTON STATE PURCHASING CONTRACT (referred from PFinance Committee on 1/10/95) 30� (E) AUTHORIZATION FOR REPLACEMENT OF UNIT 308, A 1990 CHEVROLET LUMINA, WITH A USED PROGRAM VEHICLE (F) ORDINANCE 3006 AMENDING EDMONDS CITY CODE SECTION 3.20 RELATING TO CELLULAR TELEPHONE TAX (referred from Finance Committee on 1/10/95) Councilmember Kasper pulled the January 17 minutes because he had not had an opportunity to complete his review due to the length. COUNCILMEMBER DAVE EARLING MOVED, SECONDED BY COUNCIL PRESIDENT TOM PETRUZZI, TO MOVE THE APPROVAL OF THE JANUARY 17 MINUTES IDENTIFIED AS ITEM B ON THE AGENDA TO THE NEXT MEETING FOR ACTION. MOTION CARRIED. 3. INTRODUCTION OF APPLICANTS FOR COUNCIL POSITION VACANCY Council President Tom Petruzzi announced there had been 14 applications received for the appointment to City Council Position 1. He extolled the enthusiastic support of the community to community needs. The names of X those applicants were read, with each individual present coming forward to be recognized. Applications were received from: Alvin A. Rutledge, Kenneth B. Reid, Roger L. Myers, Jack S. Bevan, David J. Moore, Robert B. Koo, J. Tills, Ancil R. Potter, Jim L. White, Michael J. Huisman, Brian W. Langendorfer, Diane J. Duca, George P. Basioli, Clay B. Siegall. 4. PRESENTATION BY CITIZEN BICYCLE GROUP Community Services Director Paul Mar acted for Arvilla Ohlde, Parks and Recreation Manager, who was attending another meeting. He reminded Council that last year the Edmonds Bicycle Advocacy Group was formed. He recognized the efforts of the group in formulating plans for the future. He introduced Don Carr, Group Chair, and Crisi Bisch, Vice -Chair, to report on the status of their efforts. Mr. Carr thanked the Council for their time, and gave special thanks to Arvilla Ohlde, Gordy Hyde, and Paul Mar for being so receptive and helpful in the planning of some of the issues. The group started in July 1994 and is comprised of volunteers interested in facilitating bicycling in the city of Edmonds. Their mission is to work to represent the local cycling community and work with the City in terms of formulating and implementing plans. He called attention to the mission statement contained in Council's packet. They have looked at the goals and policies and have submitted some comments. They have looked at the bicycle plan and submitted comments. Council was advised these are intended only as working papers. They do not want to be an issue -oriented group, but a facilitator group so that the City of Edmonds can maintain the quality it has in terms of community, neighborhood and the beautiful city that it is. The group has had a lot of people come to talk with them — the police chief, staff members, King County, Snohomish County. There has been a lot of pre planning. Approved City Council Minutes January 24, 1995 Page 2 Volunteers have attended seminars to get information on what nationally is ocurring in terms of bicycle programs and their success. Crisi Bisch went to Probike Prowalk'94 in Portland, Oregon, last September. There were 425 delegates from all around the world. There were engineers, architects, designers, advocacy groups, and bicycle groups. She then presented a 13-minute video that was produced for that function. It was hoped it would show how all can work together as one and make this a bicycle friendly community. The video showed some of the bicycle facilities in different cities and areas, as well as showed interviews with several of those in authority over these projects. Mr. Carr reiterated that the group wants to work with the City Council and not against it. He further announced the members of "EBAG" (Edmonds Bike Advisory Group), are also in the process of forming a non-profit organization. He indicated there would be a meeting at his house January 25 to put together grants that can be submitted to the City. They have inventoried not only the facilities and the arterials and streets in the city, but also inventoried where bicycle parking is and its condition. They will be making recommendations to the City program in terms of the bicycle parking function. They hope to assist the City in developing a nationally - recognized bicycle -friendly city that all can be proud of. Mayor Hall expressed appreciation for the effort, the comprehensive report, and the critiquing of the City's past plans. Councilmember Earling asked if the group had any conversation with the RTA related to the Edmonds Station, either the interim one that would exist for a shorter period of time at more local sites or more long range planning for the multimodal center at Union Oil. Mr Carr responded that he has, through his membership in the 3MT Committee, always advocated that any multimodal station has to include bicycle parking. They have talked to CT about the ability of bicyclists to commute and ride and are overseeing that. Councilmember Earling stated his assumption that in other communities throughout the Puget Sound Basin there would be similar advocacy groups. He asked if there was a group that could organize itself to have discussions with the RTA as their plan unfolds to make sure that the bicycle is included as a mode of transportation, with their needs being addressed. Mr. Carr said they had not talked of mobilizing such a group. A South Snohomish County communication group with Lynnwood and Mountlake Terrace has been discussed so whatever plans are developed are consistent. He indicated he thought it a good idea for those groups as well as Snohomish County and King County to get together with the RTA. Councilmember Earling stressed that a group from throughout Snohomish, King and Pierce Counties could be formed and go to the RTA as a unified force, they would have a lot more impact on the RTA and also the potential for bicycle advocacy groups throughout the three county area. Mr. Carr indicated they would follow through on that. Councilmember Earling thanked the group for their efforts and report. Councilmember Mike Hall commended Don Carr and committee for all the work done. With people coming forward and trying to coordinate the cultural arts and communication aspects of the city, Councilmember Hall thought it great the group was coming up with some answers and some leadership in this area. He expressed excitement, stating that with a little bit of effort and input, Edmonds can create some of these things that connect with a lot of other facilities already in place. As a member of the Parking Committee, he noted it will be a lot easier to create parking for bicycles than for cars. Approved City Council Minutes January 24, 1995 Page 3 5. UPDATE ON COMMUNITY CULTURAL PLAN Lawrence Gordon, 523 Maple, Edmonds, gave thanks to Mayor Hall and the City Council for their wisdom and �! foresight in helping to create a Community Cultural Plan in Edmonds. He also expressed thanks to Josephine Fey, Chair of Vision and Planning Committee; the Edmonds Arts Festival and Museum who were partners in this qv process; Trish Steinhardt, consultant; Paul Mar, Arvilla Ohlde, Edmonds Visitors Bureau, Edmonds Chamber of U Commerce, and special thanks to the citizens who gave of their time and expertise, served on task forces, and attended public meetings. This plan is a culmination of the entire communities' vision and spirit. Mr. Gordon then presented Suzetta Glenn, Past Chair of the Arts Commission. eSuzetta Glenn reported that the City of Edmonds acknowledged the importance of the arts when the Municipal Arts Fund and the Edmonds Arts Commission were established by ordinance in 1975. The Commission was, and is charged with promoting the arts as an integral part of community life. The final Edmonds Community Cultural Plan is designed to be a tool to guide the community in sustaining and enhancing that cultural legacy. The purpose of their presentation was to provide pertinent information and answer questions. She discussed two topics: 1) the amount of community involvement in the design of the plan, and 2) some of the significant benefits they think can be realized from having the Community Cultural Plan. The VIP citizens committee of 12 members acted as a steering committee. She thanked Councihnember Earling, Mayor Hall, and State Representative Jeanette Wood for serving on that committee. Over 200 residents from the community participated in the designing of the Plan, including 16 individual interviews, 10 focus groups, 19 task force meetings, a public survey, a public meeting, and a public hearing that will occur at the time the Council is asked to approve the Plan. They held a community vision workshop in which 25 members of the community participated, including Mayor Hall, Councilmember Earling, and Councilmember Fahey. The task forces grew out of the assessment phase of the Plan. Four areas were identified and task forces were formed around those four areas: cultural initiative, economic development, cultural facilities, and local public policy. Over 47 people participated in these task forces. She thanked Council President Petruzzi for chairing the Economic Development Task Force and Councilmember Dave Ear1mg for serving on the Local Policy Task Force. The community focus groups drew about 12 people. These groups included individual artists, senior citizens, and specific groups in the community that may not have been addressed under the task forces. In November a community public survey was placed in the Edmonds paper, which has a circulation of 7,800 people. There were 46 responses; over half added comments in addition to the questions. Those comments are contained in the Plan. On November 10, a public meeting was held to update the public with the Plan status, outline the key issues, and respond to any questions. About 47 people were in attendance. Community Cultural Bulletins were mailed in October, November, and January, with a mailing list of approximately 1,000 people. In December the Planning Board unanimously recommended the Plan as submitted to City Council. She then pointed out community benefits, some of which already exist. One of the more tangible benefits is a Cultural Resource Directory, a directory of arts organizations and facilities in the Edmonds area. One of the intangible benefits is increased communication among the individual artists, organizations and the City arts staff. The Arts Commission has increased its visibility to the community as a resource. Arts Coordinator Christine Weed has been invited to work with the Cascade Symphony for their plans for their organization. The Chamber of Commerce has passed a resolution supporting the Plan and have formed an Art Advisory Committee as part of their organization. They will also co-sponsor with the Edmonds Arts Commission a workshop about laughter in the workplace. A private individual has also donated money to be used for the family concert series. It is anticipated general benefits the community can expect to see include increased funding opportunities. A plan would show the commitment of the City when requesting funds. They also expect the Plan to reflect the Approved City Council Minutes January 24, 1995 Page 4 community values, reinforce the quality of life and Edmonds' identity as an attractive place to live and work. Ms. Glenn indicated the desire to be a part of the downtown redevelopment by filling vacant spaces with arts related businesses, studios, or teaching studios. A certain amount of cultural tourism can also be expected. Ms. Glenn commented that the Plan would create a blueprint for the future and provide continuity for the ongoing implementation of the City's cultural efforts. She asked for Christine Weed and Trish Steinhardt to assist with responses to Council questions. Council President Petruzzi communicated thanks for the leadership displayed in this effort. He thinks it larger than the arts community and feels the positive impact the Cultural Plan will have on the community is potentially tremendous. He noted with pleasure that the arts are to be one of the foundation blocks for an economic development council. Council President Petruzzi also liked the approach to utilizing some of the vacant space. Councihnember John Nordquist issued compliments on the Cultural Plan. He expressed his personal interest in art. He cited Cody, Wyoming, as a good place to view the impact of an arts community. Councilmember Nordquist also appreciated the usage of the term "gathering place". He hopes Edmonds will also continue to be, and perhaps become more of, a gathering place. Councilmember Earling said Edmonds has long been identified as a community with great potential relative to the arts. In addition to potential, Edmonds also has fine arts organizations such as the Cascade Symphony, the Edmonds Arts Festival, the Olympic Ballet, etc. He thinks the challenge is to remember that the Plan should act as a catalyst to give a guide with which to put together an arts community. He agreed with Council President Petruzzi's contention that it could be a chief element in economic redevelopment, with a commitment of the Council to bring forward a staff position related to the arts to act as an arts facilitator, both in economic development and as Arts Coordinator. What encourages him about the Plan and the reason he was willing to press so hard for the position related to the arts is that when you have over 200 people from the community step forward and get involved with a number of meetings, with a mailing list of 1,000 people, it shows that the city itself has a commitment to the arts even though it hasn't really organized it yet. There is also the challenge of following through on the program so that this Plan isn't something that evaporates over time. In terns of art, Mayor Hall commented on some of the likenesses between Edmonds and some of the other cities in which she has lived. She further cautioned that the city not get too locked in, it might stifle some of the creativity. Councilmember Hall reported he was involved in some of the task force meetings as they were trying to develop a mission statement. The whole process reminded him of the "Field of Dreams" line, "If you build it, they will come". He expressed his feeling Edmonds has all the talent here. He thinks it is wonderful that talent can be coordinated. He voiced appreciation for all the effort put into the Plan. Councihnember Barbara Fahey reiterated everything said. She then reported that on January 23 she sat in on her first meeting of the Edmonds Visitors Bureau. She has also been participating in the economic development council meetings for the Chamber of Commerce. She noted there was mention in the Plan of interacting with those two groups to come up with a comprehensive plan. Between those two groups there doesn't seem to be a sense of how this is all going to interface. She asked what the next plans were in terms of interacting with other groups in the community so there is a cohesive plan. She asked if that was part of Phase 2 that is to be developed. Ms. Glenn indicated that would be in the implementation phase and invited Christine Weed to speak to that issue. Ms. Weed said that part of the challenge was how to make it happen. She thinks part of that is use of the resources, in the form of a position that will assist in keeping the focus and making those connections. She Approved City Council Minutes January 24, 1995 Page 5 thinks the Arts Commission has a strong commitment to providing an oversight role. The Commission as a whole, as well as individual commissioners, will be taking responsibility for how that specifically will occur. Public input will again be requested as to how implementation ofthe Plans actions should be handled. Responding to all the compliments on the Plan, Ms. Weed indicated that consultant Trish Steinhardt was responsible for its preparation. Council applicant Jack Bevan was introduced. 6. REVIEW OF MASTER PLANS BY PORT OF EDMONDS, EDMONDS SCHOOL DISTRICT NO. 15, AND STEVENS MEMORIAL HOSPITAL Rob Chave, Planning Manager, reminded Council that this item previously has been before it, brought individually by the different entities. A public hearing is tentatively scheduled to be heard on February 21 which will include Master Plan Land Use. The purpose of this presentation is to give the School District, the Port, and Stevens Hospital an opportunity to bring information to the Council in preparation for that hearing. Mr. Chave indicated each entity would make a presentation, and he would like to receive Council consensus on each of these and what, if any, additional issues Council wished prepared for that hearing. Each segment will be dealt with individually, in turn. Port of Edmonds (� First to speak was Bill Toskey, Port Executive Director. The Port first put together its Master Plan a couple �P years ago and recently condensed it. All key elements were left in tact. The Port mission is to provide a quality marine facility and to engage in economic development. The Port is one of the few governmental entities that actively have an economic development role in its mission statement. They also seek new business and provide opportunities for economic growth and jobs. He thinks that is also unique. The first objective of the plan addresses economic vitality, maintain the existing facilities, provide recreational opportunities, keep the public informed, and provide for prudent financial management of its resources. The plan is primarily a capital plan. The first major item in the plan is a pressure wash facility, and construction is scheduled to begin next week and should be completed in the next six to eight weeks. Some of the boat yard improvements will be done late this year; most of the rest will be done early next year. The hazardous waste collection facility was completed one and a half years ago. The Southwick breakwater and the marina rehabilitation are longer term projects. It will probably be four years or more before those projects are undertaken. Construction of the major parking lot improvement will be in late March or early April and will be completed by the Waterfront Festival. The Port is continuing to look at ways to provide increased opportunities to business as an ongoing effort. Boat sheds are under review and may or may not change in the next year or two. Mr. Toskey indicated eyes are still open for land acquisition. Guest moorage underwent significant improvements a few years ago, and the Port is continuing to look at ways to improve both the physical and management aspects of guest moorage facilities. Part of that will be the intermodal project in the longer term. Mr. Toskey acknowledged its newest and largest guest for the next several weeks, the passenger ferry service. The last item was the Northwest Food Coop Building. Demolition is scheduled to start late March or late April. It should be down and replaced with a parking facility and landscaping by late spring. Approved City Council Minutes January 24, 1995 Page 6 Councilmember Nordquist indicated he had not seen or heard anything relating to the rail line. He asked if there were any plans with the rail right-of-way in relation to the Port. Mr. Toskey's answer was no. The Port has leased a very small piece of property from the railroad, and some of the property owned was acquired by the railroad in years past. There are contact, coordination, and discussion, but no immediate plans to do anything with the railroad. Councilmember Bill Kasper stated that the last Master Plan he saw had the railroad tracks to which Councilmember Nordquist referred as part of a road going straight through, and we would release the other parcel. He asked for a status. Mr. Toskey responded that in the Master Plan and the discussions with the railroad, he is not aware of any plans to change the railroad line. He again mentioned the one parcel we lease and indicated a possible need for adjustment, but he indicated that would depend upon whether the railroad went to a dual track system and whether they need the additional right -of --way or can allow the Port to acquire it. Mr. Kasper asked if it was still in the Master Plan. Mr. Toskey answered that it is not in this Master Plan or the one approved just over a year ago. Councilmember Kasper advised Mr. Toskey that nobody on the City Council is in support of the Dayton Street pier as an alternate site. He further indicated that only the Oversight Committee supported it. Council President Petn= noted that the Planning Board has agreed that the Master Plan is ready to be forwarded to the Council, for approval. He acknowledged that Mr. Chave was looking for Council direction and consensus that Council is in agreement. Mr. Petruzzi said he had not heard anything different, so it could be taken as a general consensus. Chance for objection to the Planning Board recommendation was given. Councilmember Kasper indicated he was not willing to approve it without the railroad right -of --way. Mr. Toskey indicated they would check on the railroad issue. School District Brett Carlstad, Planning and Property Manager for Edmonds School District, and Mike Warden, Planning and Community Relations Division were introduced. Mr. Carlstad indicated their report was about the same as it was the last time they were before the Council about three months ago. They have continued to work with Staff to refine it and with respect to the pool feasibility study. One of the potential locations of that pool would be Edmonds-Woodway High School. The other information with them, he explained, was to be utilized for questions only. It is continuing work they have with respect to the remodel of Seaview Elementary School, the construction of the new Edmonds-Woodway High School, and the remodel and expansion of Meadowdale High School. He has drafts of the educational specifications for those three facilities that went to the Board this month. Schematic design has begun on all three projects. Mayor Hall expressed her understanding that a consultant for the pool had been chosen. Mr. Carlstad indicated interviews had been conducted January 23. Paul Mar confirmed that interviews had been held and that Brett was part of the interview panel. That recommendation is expected to be brought before Council next week. Councilmember Earling stated his concern over how kids would get to and from school safely. One of the issues that came from parents repeatedly in transportation studies was their concern over their student's safety walking to and from school. He would like to see the issue of sidewalks addressed. Councilmember Earling indicated he had asked Gordy Hyde to come up with a quick estimate as to how many schools were still short on sidewalks. Approved City Council Minutes January 24, 1995 Page 7 Mr. Carlstad indicated his appreciation of Councilmember Earling's concern and assured that it was shared by the School District. The Board regularly takes this issue under deliberation. The Board and the District chooses to bus kids above and beyond what their funding from the State would provide. This is done to enhance safety in those areas that don't qualify for State funding, but in local decision -making it is deemed necessary. Mr. Carlstad acknowledged the City's concerted effort to build walkways to and from schools for pedestrian safety. He feels Edmonds has a very good system, that Lynnwood and Mountlake Terrace have fairly good systems, and a fairly abominable system in the East and North parts of the District in the county. These are areas where roads deal with rural standards and urban volumes. They are very concerned and are working with the County through their walkway program to get the projects and student walkway issues higher on the priority list. For the last few years, countywide, there has been $1 million allocated towards walkway programs. Unfortunately, construction of walkways in the South County area is more expensive than in some of the more rural areas. He said from the County's perspective, the bank for the buck goes to the more rural areas where they can then tag more miles of walkway. They have built in South County, but it is more slow in coming. The need list is very long. The School District also monitors and comments on new developments when they occur with respect to student walkway conditions. They then work to get the infrastructure in place as new development comes on line. Mr. Carlstad then indicated the School District does fund some walkway issues as well. As they construct and remodel schools, they have a long history of constructing outside walkways. The second issue that Councilmember Earling wished to discuss was with regard to the new high school on 76th and 212th. He said there had been good discussions between Stevens Hospital and the School District, and it was his hope that the Master Plans would reflect those discussions and outline some of the problem -solving that is being done to reduce congestion, to share facilities. Mr. Carlstad said the Master Plans did not speak to that in great detail, but does mention it. The specifics of how that relationship will work out will become more fruitfully described as they get into the schematic and building design. The District is interested, as the Hospital is assumed to be, in not duplicating facilities when it makes sense to cohabitate. In the pool feasibility study, the Hospital was another potential player in the discussion of both making that facility financially feasible from the City's perspective, but also increasing and serving another market niche for the community. Mr. Carlstad thinks to not exploit the close proximity would be close to criminal. Councilmember Earling asked Mr. Carlstad to have conversation with Gordy Hyde from the City's Engineering Department He cited examples of sidewalk work being needed as possible subjects of discussion. Councihnember Hall suggested that this would be a good post -school levy opportunity for Mr. Carlstad to give a thumbnail sketch of some of these projects, especially since the meeting was being televised. He suggested the public would be interested in knowing the timing of some of the projects and how the money they voted for was being spent. Mr. Carlstad introduced Mike Warden for response. Mr. Warden reiterated Mr. Carlstad's pleasure at where the District is in the process of all three of the projects. As discussed the last time the District was before the Council, they have a broad -based community group called the District Facility Design Team that has been involved since last May and has provided a lot of input to the entire process. With regard to the three projects, the educational programs for the facilities have been completed. One of the items on which the District Facility Design Team challenged the District was that buildings be designed to last for 50 years. As the design process is being started, they are attempting to reach that goal. Mr. Warden said they are designing community learning centers. They are trying to create venues for a number of programs. Education is changing dramatically, and it is difficult to predict what learning is going to be like in the next 10-15 years. There will most likely be more integration of learning, and technology will become a bigger player in how and where learning takes place. Regarding Councilmember Earling's earlier question concerning transportation, the District has been meeting with CT for both the Meadowdale and the Edmonds Woodway sites trying to make those almost destination points, similar to Edmonds Community College. One of the hopes is to get kids more involved Approved City Council Minutes January 24, 1995 Page 8 with mass transit. With regard to time, all three projects are on similar tracks. Schematic design starts early this week after the Board has reviewed these projects. That will be a three to four month process on the two high schools. All the construction drawings hopefully will be done by this summer or early fall. Then they will go to Lynnwood and Edmonds for the permit process. Once that process is completed, they will look for bids. It is targeted that the high schools will be completed midway through the 1997-98 school year. Seaview is expected to open in the fall of 1997. Mr. Carlstad interjected that in addition to these major projects, there are a number of small works projects. Those are occurring this summer at 26 different school sites — telecommunications, electrical, parking lot safety, playground safety, upgrades — and are now in the pre -design phase. One of the goals is' to tie each of these sites to the internet and other local and wide area networks. Councilmember Fahey asked for and received confirmation that, while discussion was held concerning various plans for improvements, the Master Plan only addresses Edmonds-Woodway. Councilmember Fahey further asked if the Maplewood School on 200th was having some of its needs addressed this year, especially in terms of transportation. She was advised that the parking, circulation, access, and the flow are very much on the table for discussion. That is one of the small works projects on which they will be coming to the City to discuss with Staff some of the issues. With regard to Councihnember Fahey's question about the Master Plan, Mr. Carlstad parenthetically noted the District has out for review a draft Capital Facilities Plan which covers the Edmonds School District in total. First reading has been held, with a second reading before the Board February 7. That will look at their active planning horizon of six years and long range planning horizon of 20 years, following the structure of the Growth Management Act. Council applicant Ken Reid was introduced. Stevens Memorial Hospital Christopher Kirk is an architect working with Stevens Memorial Hospital on its Master Plan and building projects for the past several years. He introduced Preston Simmons, one of the Senior Administrators at the hospital. They presented pictures to make it easier for Council to visualize matters being discussed. Mr. Kirk suggested the physical layout of the hospital campus and its boundaries may be more of an issue than with the other Master Plans. Mr. Kirk advised Council that between its founding in 1963 and about 1990, the hospital built four major additions, one new freestanding building, and many renovation projects. In additional, all around the hospital were all sorts of clinics built by private parties. In 1991 a major addition was proposed for the north side of the existing hospital (the North Addition) which expanded many of the major in -patient facilities of the hospital. That was under design for several years, and during that time the Master Plan came into being. Discussions with City Staff and with some comments of the City Council as long ago as 1991, concerned the need everyone perceived for a large overview of the campus so that projects could be put into perspective. In 1993 or 1994 the Health Care Reform issue came up, and the North Addition ceased to exist. The Master Plan has continued in a more centralized format than it would have without health care reform. There is one project being proposed on the project. It is a remnant of the North Addition and is a central plan project which includes a lot of mechanical facilities to service the existing building. Those things can't wait. However, there are no in -patient facility expansions of any magnitude being planned anymore. He explained the layout on the pictures. This discussion Approved City Council Minutes January 24, 1995 Page 9 included not only hospital property, but also privately owned clinics, congregate care retirement housing, and commercial development. Mr. Kirk advised the Council that the North Addition went all the way through design, public review, design review, and there were a number of public hearings because conditional use permits and height variances were required for that project. Many of the issues raised at the public hearings are contained in the Master Plan. There has also been public review of the Master Plan document itself. Mr. Kirk further explained that as part of the North Addition project, the City expressed a strong desire to move the primary entrance to the hospital campus from 76th over to Highway 99. The project was to include a stop light at 216th and Highway 99 to provide traffic controls and make a primary entrance for a facility this size. That will probably still be done in the future, and one of the key components of the Master Plan is to still move the primary entrance over to the East side of the campus. This indirectly addresses some of the transportation issues that relate to the School District which has to rely on 76th for most of its access. In addition, the City required the Master Plan area to be larger than just the hospital so that it would include some of the impacts in future potential growth areas for the district. They tried to provide a Master Plan area that includes all the contiguous medical areas. -Some of this property the hospital doesn`t own, but from a planning perspective it makes sense to include them. Included are the congregate care facilities, the clinics, part of the residentially zoned area, and the areas along Highway 99. One of the hospital properties (former BMW dealership) is not included because the district does not, over the long term, plan on using that as any kind of medical facility. The boundaries shown do not reflect hospital ownership. They reflect the area that the City and the hospital felt was a reasonable boundary to draw around a study area for use in discussing setback requirements, height limitations, etc. Mr. Kirk noted that one of the problems that has existed from the first is the fact that it is zoned both as multi- family and as commercial. Therefore, the hospital is recognized in the Comprehensive Plan, but not in the zoning code. A conditional use permit is required any time a significant project is undertaken. He suggested this discrepancy should be cleared up at this time. The plan has some broad brush approaches to dealing with issues of setbacks, with larger setbacks on the residential side and smaller ones adjacent to commercial areas. It also talks about height envelopes rather than specific heights for proposed buildings. What they have talked about is a low height zone next to the residential side of the property, a higher zone in the center (basically coming off the existing 9-story tower) and running East toward Highway 99 where there is a highrise zone in the commercial area. Those height envelopes would, in the zoning code, be tamed into specific dimensions in regulatory language. In this document it is pretty conceptual. Parking has also been discussed. There are some uses like in -patient hospital medical uses that in this entire city exist only on this campus. Based on prior presentations to Council and the Planning Board, Council President Petruzzi questioned Mr. Kirk regarding the Standard Brand site. Rob Chave was asked what kind of impact would be experienced by the City if that property were lost. Mr. Chave replied that, from a Staff perspective, they were pushing for trying to retain the commercial use while integrating it into the entry of the site. Mr. Chave suggested it may be possible to come up with information specifically about the property, dollar values, etc. that could be brought up at a public hearing. Council President Petruzzi agreed the information should be available at the public hearing, though he expressed his concern over taking commercial property off the tax rolls. Mr. Kirk said the hospital doesn't necessarily need to develop clinical space along there. In fact, he considered it a remote possibility. He said it was more likely they could lease the land to private owners who would have commercial uses there that were complimentary to the hospital, or mixed use projects could be developed that had some hospital out -patient uses, Approved City Council Minutes January 24, 1995 Page 10 and the balance of the projects would be commercial sector owners or tenants. Even if they were tenants in hospital owned property, they would pay leasehold excise tax in lieu of property taxes. Council President Petruzzi indicated he liked Mr. Chave's idea about retaining the commercial use and clearly marking it. He reiterated his concern over losing commercial space there. Councilmember Kasper said this question had been asked before. When the hospital went into condemnation on the junk yard, Council raised the question. Complaint was made when the hospital bought the car dealership. He indicated it continues to show as hospital property which takes it off the tax rolls. Mr. Kirk reminded Councilmember Kasper that the car dealership is not shown now as part of the Master Plan. Mr. Kasper asked if it was true that the hospital was purchasing, or planning to purchase, the property between the car dealership and Standard Brands as well as the Standard Brands property. Mr. Kirk stated the hospital is not in the process of buying any properties at this point. Discussion followed regarding the former junk yard site. Mr. Kirk said that when there is a commercial demand for that, the hospital would not want to tie up a property that was more valuable as commercial property than as parking lots. Councilmember Kasper then brought up the road to the North of the houses which is all multi -zoned. He said that was supposed to be part of the hospital's expansion area, and it doesn't show on the present plan. Mr. Kirk replied that since he has worked for the hospital, they have expressed a strong desire to stay out of the single- family area. Councilmember Kasper reminded him it was zoned multi -family. Mr. Kirk indicated that even though it is zoned multi -family, it consists of single-family'houses now. Councilmember Earling believes that when the new Edmonds-Woodway High School is built, it will attract and intensify commercial use; it will create reasons for multi -family housing to be built. Over time he can see expansion of private medical facilities in areas surrounding Stevens Hospital. As commercial use increases, density increases, and the new high school comes on line, Councilmember Earling hopes the hospital is having discussions to anticipate the needs of shared facilities in transportation, parking, etc. Preston Simmons responded that one of the areas on which they have been diligently working the last couple of years is reducing single occupancy vehicle usage. This effort is tied to State mandate. The benchmark study done a couple of years ago will be redone this summer. There is a benchmark of a 20% reduction in single occupancy vehicles. They are looking at alternative schedules for employees where they can, having some work functions at home in areas such as transcription, use of ride sharuig and bicycles, as well as usage of public transportation. Councilmember Earling explained that the new Executive Director at Community Transit is setting a direction that will include non -conventional 40' buses as part of the transportation system. He sees that as an opportunity on a smaller scale to move people more easily. He suggested the School District can now be a lot more creative than in the past. In closing, Mr. Kirk thanked Staff for the help over the last three years. 7. UPDATE BY COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT Community Services Director Paul Mar observed that Council had heard several presentations on physical planning and planning efforts that will shape the future of the city. He believes the multimodal project is also going to play a significant part in shaping the future of Edmonds. He believes some of the events on the multimodal project that occurred last year are notable. He thinks 15-20 years from now, the events and the leadership the Mayor and City Council showed last year are going to bare fiuition. He highlighted the fact that this joint project between the City of Edmonds, CT, and the Washington State Department of Transportation, was ranked the number one project. He believes that to be a significant statement as to how they viewed solving our regions transportation needs. This project is on the radar screen of the U. S. Department of Transportation in Approved City Council Minutes January 24, 1995 Page 11 a very positive way, to the extent that the City acquired a grant of $400,000 directly from federal funds. Of nationwide projects, this project was one of 50 that was selected from across the nation to be part of the display at the National Transportation Council's Conference on Intermodalism in New Orleans. Consultant Jerry Weed of CH2 Hill attended that conference with Mr. Mar. Because of the efforts the City has gone through, both from a technical aspect and from the joint agency participation, people were asking numerous questions. Within this region, with the Puget Sound Regional Council, Snohomish County Tomorrow, and the Regional Transportation Authority are three examples of agencies that see this project as very important to solving the regiods transportation needs. Mr. Mar thinks Edmonds has elevated itself to being equal in terms of partnership with CT and the Department of Transportation. Mr. Mar then thanked Mayor Hall and the City Council for their assistance in making it happen. Mr. Mar called the Council's attention to their packets. He included in there an Executive Summary to the Phase I Report. The second document was the brochure developed for the conference in New Orleans. In his office are full size posters of the diagrams shown there. Councilmember Kasper indicated he would like to have a more extensive presentation on Mr. Mar's trip to New Orleans on a committee meeting night Mr. Mar will share that information on committee night next month. Councilmember Kasper indicated there were changes in these drawings from those presented previously. The drawings attached to the executive summary are the same as those presented at the Oversight Committee meeting last August. He indicated they had not, in printed form, changed anything that was presented at that meeting. Mr. Mar suggested the perceived change could be discussed on committee night. Mayor Hall commented on Mr. Mar's ability to accomplish the impossible — getting all five divisions of DOT assembled in the same room. They additionally call Mr. Mar. She stated that the City has a very good relationship with all departments of DOT which spills over .to the Transportation Commission. Mayor Hall further reminded those present that Frederico Pena, Federal Transportation Secretary, called this a demonstration project. Because the party rule has changed, the City will have to forge some more pipelines for funding and promotion purposes.. We have been working closely with Slade Gorton in the past, and he is back in there for us. She asked anyone who had any connections to please advise City Hall because the City could use the $120 million in the next year or two. Councilmember Earlmg asked Mr. Mar to comment on and characterize some of the issues that were presented at the meeting he attended at the Town of Woodway. Mr. Mar said it was a very productive meeting. They were scheduled to be on for 20 minutes and were on for 1'/z hours. The issues stem from the intersection of Pine Street and SR 104: how we would access our project versus how Woodway can preserve access to their city. The issue of Woodway Park Road and Third Avenue potentially becoming a new thoroughfare was raised. Noise from both automobiles going to the ferry terminal and from loading and unloading, and buffering at the top of the hill was discussed. There was a brief discussion of what Burlington Northern may do and how that may impact the Town of Woodway. There isn't enough land to build a second rail unless there is hillside cut away or part of the Sound filled. They also expressed concern over traffic encroaching on their town. They were concerned about the preservation of the Deer Creek hatchery. Question was raised as to whether buffers would be needed on SR 104 as you go up the hill from the ferry dock. Some of the citizens were asking what was in it for Woodway. We have asked, and they have agreed, to become part of the planning process. so we can accommodate as many of the needs as we can. Approved City Council Minutes January 24, 1995 Page 12 Council President Petruzzi asked Mr. Mar about the short term improvements to the ferry pier which have started. He expressed concern about the overhead loading. He indicated Mr. Chave and City Attorney Scott Snyder had brought up the fact that the height of the ferry dock is not regulated under the City zoning provisions and that no permits are needed pursuant to the Shoreline Management Act for any new or expanded building or structure of more than 35' of the shorelines of the state that will obstruct the view of a substantial number of residents. He questioned how invasive these structures will be. Council President Petruzzi asked if they were planning on building something like what they have in Kingston. Mr. Mar indicated he could not speak for the ferry system or the design team, but he did say that based on Council's comments and concerns at the June meeting when the plan was discussed, he believes the ferry would give those serious consideration in any design they would bring back for permits. Council President Petruzzi asked if the City had any rights of review as to architectural design. The response was that because it was State right-of-way, the City didn't have much control at all. It does have control of the shorelines which is where the 35' height limit comes into play. They do not, however, need to acquire a City permit that would require them to go through the ADB. He likened the situation to when the overpass was built over SR 104. Mr. Mar gave his understanding of how he sees this playing out. The State DOT, CT, and the City signed a Memorandum of Understanding which says they will work together to come up with both near term and long term solutions. He believes in honoring those commitments, the ferry system or DOT would come back to the City early on for informational presentation and to get some reaction. He has talked with ferry designers and consultants who intend to do that. Council President Petruzzi asked when any overhead would be built. Mr. Mar said his understanding is that the second stage of this phase of the near term would begin design this spring. They are getting the funding ready now. The City will begin to see designs late this year, with construction in approximately 1997. Councilmember Kasper asked if Mr. Mar had checked out the underlying wedge of land south of the present pier which has never been brought into the highway system and over which the City may have control. Mr. Mar will check into it and bring it up next committee night Mr. Mar advised that the ferry system and its contractor have been out at the foot of Main Street doing construction work on the current dock. It has not yet closed, but traffic has been slowed on off-peak hours. As Bill Toskey informed Council, they have been constructing the new passenger only ferry terminal at the Port's marina. They have been testing the passenger only ferries. The first real run will be Saturday morning. The Main Street ferry dock will close Saturday, January 29, for one month. During that period, passenger only ferries will run from the Kingston Marina to the Edmonds Marina. There will also be an auto ferry from Kingston to Seattle. During the same period of time, the RTA will be running a demonstration commuter rail project for a two week period. Regular runs will start Monday morning, January 30. There will be two trains in the morning, leaving �i Everett, stopping in Edmonds, and going into Seattle. The first train will be at 6:30, and the second at 7:30. In the evening, there will be trains coming back, the first arriving in Edmonds at 5:30 and the second arriving at 6:30. Brochures are available at several places. This was a joint effort by the Chamber of Commerce and the City in terms of publicizing both the ferry closure and the demonstration commuter rail project. There will be a brief ceremony Saturday morning at the Port of Edmonds by the ferry system and another reception at the Amtrak station with the RTA. Mr. Mar announced this is a Somcs train and provided the schedule. He said there is good coordination between the various agencies. He further notified Council that there are signs out notifying people well in advance that they don't want to come to Edmonds for the ferry. Approved City Council Minutes January 24, 1995 Page 13 Councilmember Fahey questioned Mr. Mar's report and his statement that on November 17 he met with Unocal and their environmental consultant on the progress of their assessment, analytical and cleanup efforts. She asked for an indication of what was learned from that meeting. She has heard rumors and there have been ads out that they are coming back into this service area. There is some concern they may have to use the facilities they have. Mr. Mar was not familiar with the rumors. There were some issues that had yet not been resolved to allow than to go ahead and begin the first phase which is the remedial investigation and feasibility study phase. As of the morning of January 24, he had heard from Unocal staff that during meetings that occurred during the first two weeks of this month that those issues are resolved. They are now ready to move forward and begin the study and analysis to determine what has to be cleaned up and how the process will work. Their project right now is moving in a positive direction. Mr. Mar will attempt to research the question of whether they are coming back into the area and report back to Council This particular property Unocal several years ago transferred from their operating division to their real estate division which meant it was not to be used for operations. He hasn't heard the reverse. Councilmember Kasper indicated the rumors are not rumors, that there is a new marketing department, and that Unocal employees have said they are definitely moving back into this area for retail sales. Councilmember Earling said he would report more fully on the to -rail commuter rail demonstration project under the Council portion. Since Mr. Mar had mentioned it, Councilmember Earling wanted to make all aware that the commuter rail demonstration project is a free service. 8. DISCUSSION ON NON -REPRESENTED EMPLOYEE SALARIES Mayor Hall indicated this was a matter brought up prior to budget, money was set aside, then Council decided to table that and bring it up at a later date. i Council President Petrum said he had spoken to a couple of the other Councilmembers, and it was felt that since it is now January, they would like to take some action on it at this meeting. They would like a brief presentation from Brent Hunter and then get into their discussions. They don't want the employees to wait any longer. Brent Hunter, Personnel Manager, discussed the non -represented employee salaries. He said the City has approximately 212-214 employees. The majority of those are represented by unions and come to the City during the collective bargaining process to discuss wages. The non -represented employees have to appeal directly to Council for the wages they receive each year. This group includes department directors, goes into the supervisory group, and goes all the way down to some confidential secretaries. The task is to review a recommendation for a fair wage increase for 1995. He reminded Council what the City is trying to do is maintain the City's ability to attract, retain and reward good employees. He utilized the overhead to demonstrate wage ranges and comparisons. All of this material was also contained in Council packets. Over a five year period, each year from 1990-1994, the wages in the non -represented group have received an accumulation of approximately 18%, the police through the union has received 27%, the fire department 24-25% and the CPI was also reflected. The unions have been more aggressive in their bargaining than the management group has in keeping their wage up. As a consequence, the City has been experiencing a compression problem with the fire department in not being able to fill the Assistant Fire Chief position. The second problem that occurred was the new city of Shoreline incorporating. History shows that when cities like this do incorporate, they have to fill those positions. Typically what they do is look at the communities around them to try to get talented help. The City has been approached by Shoreline in numerous ways already. Approved City Council Minutes January 24, 1995 Page 14 They have approached Mr. Hunters office on job descriptions and salary levels, they talked to Art Housler about the budget, they talked to the Police Department, Fire Department, and Community Services. Our concern is that the City has some very talented help, and Mr. Hunter does not want to see wages become a factor in losing some of the present help. The last problem Mr. Hunter wished to address was the fact that the City has been losing some help. A part time manager recently went to Bremerton; we lost our City Engineer. He indicated that while their leaving may not have had anything to do with wages, both have gone on to higher paying jobs. In early November a bar chart was shown to Council showing generally where the City's wages are. The information is gained from the Association of Washington Cities Annual Salary and Benefits Survey. Mr. Hunter looked at a broad range of cities with populations of between 15-50,000. Regarding the categorized information on employees and Council, our Council seems to be in line with other councils, our Mayor is a little behind, and the directors and managers are about 101/o behind. At that November hearing Mr. Hunter was asked to gather more information and bring it back in the budget process in the form of a recommendation. That was done. In response to questions presented to him as to why we look to other cities for this information. It is called the marketplace theory. All of the people in the management group have either come from another city or been promoted internally. Mr. Hunter then called Council attention to the overhead and agenda memo exhibit showing a listing of all Edmonds management positions and comparing salaries with Lynnwood, Mountlake Terrace, and the broad spectnun from the Association of Washington Cities. He thinks the figures showing how far Edmonds is behind other cities is revealing as to what kind of correction is needed to attract, reward, and retain Mr. Hunter noted for the record that Lynnwood provided a 3.5% pay increase for their management group in 1995; Mountlake Terrace provided a 3.15% pay increase. The last chart shown contained his department's recommendations. He described the salary policy under which the City operates with this particular group of employees. The salary policy is broken into two categories: directors and managers (13-14 positions) and the A -Is through the B-2s. These individuals do not receive an annual COLA, they do not receive merit pay; they simply receive one flat salary increase each year. That salary is based on productivity, market value, and anything upon which Council wishes to base it on. They do not have salary ranges. The 1995 recommendations, Mr. Hunter believes reflect where they should be in the market place in respect to the previous data/cities. There is no across-the-board increase of a set percentage; each is different. The C-2 through F-2 groups are the supervisors/professionals. The salary policy states these individuals get a cost of living increase, typically similar to what the unions receive. They receive a merit increase of 0-5% each year until they top out. An employee can advance from the low to high ends of the salary range based upon their performance. Mr. Hunter advised that he had put 3% raises for all employees in the budget in creating a salary pool. This proposal exceeds the amount put in the salary pool by about $10,500. That reflects the .5% pay increase that has been discussed. He believes there is money in the budget to cover that $10,500. Council President Pmwgi commented that he had seen the figure of $10,750 and that Mr. Hunter had used the figure of 3%. Mr. Petruzzi says that if a percentage is run on the upper ones, the average is 8.4%. He said Mr. Hunter must have budgeted for a higher amount for the managers. Mr. Hunter responded that at the November meeting when he had pointed out the discrepancies, Council had indicated a desire to rectify the problem. Mr. Hunter put additional money into the salary pool to correct the problem. Councilmember Nordquist asked if Mr. Hunter actually compared job descriptions or just salaries. Mr. Hunter obtained the information strictly on title alone. Councilmember Nordquist thinks, in f tuness to the public, you can't say that because they pay a certain amount in one city, we should pay that it in this city without comparing Approved City Council Minutes January 24, 1995 Page 15 actual job descriptions. He further suggested that perhaps Council should also review job descriptions. He feels raises should be done on the merits of the City's people and the job they're doing. Mayor Hall again raised the compression factor which she says is unique to Edmonds' system at this point. Mr. Hunter said the problems they were trying to address concerned the compression problem and the marketplace. His department's recommendation does resolve those problems. Mayor Hail asked if either Police Chief Tom Miller or Fire Chief Mike Springer had any comments on the compression problem. Council President Petruzzi commented on the time element. He went on to state Edmonds has excellent employees. Mayor Hall stated she -wanted the chiefs to elaborate on the compression problem. Discussion followed on how to proceed. Council President Petruzzi indicated the two choices were to listen further and not have time to discuss the matter among Council or to begin Council deliberations. Police Chief Miller says that salary compression between the ranks has resulted in terrible morale among the managers and has become a joke among many of the line officers in the hallway. Salary disparity in the marketplace has resulted in a lack of managerial applicants and key managers in other departments leaving. He believes that will continue to be the pattern in this department based on conversations with his supervisors and the problems other departments are facing. As an example he cited that four employees in the police department made more money than his assistant chiefs, including two employees at the rank of police officer. It is the result of the negotiations by the union including competitive wages, incentives, and overtime benefits each year over the last several years. By comparison, the assistant chiefs received no raises in 1993 and a 3.5% raise in 1994; they have no incentive pay; they have no overtime pay; they have the greatest responsibility and work the longest hours of anyone. The comparable positions of Lynnwood and Mountlake Terrace are paid $4-6,000 more annually, plus a year-end bonus, and despite this both of Edmonds' assistant chiefs had more than 45 years of cumulative experience that neither of the other departments can match in terms of background. Both are about to be lost because of pending retirement. He would like to see Council adopt the recommendations before it. Fire Chief Mike Springer stated he had come through the ranks and had experienced what has been discussed. He expressed pride in his employees. He acknowledged that the compression problem is creating a dilemma in his department in trying to fill the position of assistant fire chief. He said the candidates for that position were honest and forthright when the number one issue was why they should leave a bargaining unit to go into a non -represented position. Every one of his highest ranking union - represented officers make more money than the acting assistant fire chief, the fire marshall or the fire chief. Chief Springer said it has been that way for years. He expressed his desire to back the recommendation of Staff to proceed in this direction to take care of the compression problem. Mayor Hall advised the audience she was not advocating a raise for herself of 30%. In fact, she is going to ask the Council at its next meeting to provide the Mayor's office with an assistant. She went on to state this is the only city in the area without an administrative assistant in the Mayor's office. Mayor Hall again indicated she was not asking for a raise that would bring equity, but she would expect a reasonable raise for the position. Brent Hunter thinks the City should be commended for holding down its taxes to the public. It has done a good job because it has held down the staffing. In the budget book it can be seen that our staffing level in comparison to most other Washington cities is fairly low. He doesn't recommend holding down the salary levels of the employees as those are the ones who represent the City in the trenches. Approved City Council Minutes January 24, 1995 Page 16 Council President Petruzzi reiterated his belief that the City employees are excellent. He sees the problem as relative equity and from where the funds come to pay the increases. He suggested that when we compare ourselves to the Lynnwoods of the world, there is no comparison from a tax structure. They don't have money problems. Edmonds does not have an equivalent amount of commercial areas. Council President Petruzzi does not think the City has the money to give the type of raises requested. He passed out a comparison between the upper level salary recommendations from the Mayor and his. He discussed his reasoning for feeling comfortable with a 3.5% raise for the Group B employees. He indicated the City increased its budget dramatically this year and, in doing so, are not taking care of some of the basic needs of the community and cited examples he feels are not being funded properly. Council President Petruzzi's recommendation for the management positions be an across-the-board 4% increase. Councilmember Hall stated he thinks the comparison made here is comparable jobs, for instance managers and administrators in cities comparable to Edmonds. He suggested the comparison previously made is probably not the one that should be made if Edmonds is going to keep its employees. Councilmember Earling confirmed with Brent Hunter that the 3.5% increase in wage and benefits for Group B would total $30,950, the 4% increase for Group A would be $34,400, and that the total needed for these combined raises would equal approximately $65,350. He was advised by Mr. Hunter that the total set aside for salary pool, based on his understanding of the November meeting that a correction was requested, was $90,350. Councilmember Fahey concurred with some of Council President Petruzzi's comments, but she can't concur or support an across-the-board increase for some of the positions. She indicated her desire for a compromise. She thinks more time should be spent in determining what realistic levels would be. Councilmember Nordquist stated the Council must consider the CPI which last year went up 3.5%. Mr. Petruzzi is recommending that we grant across-the-board raises for management. He recognized Ms. Fahey's suggestion that there are inequities. He said that is something that could be handled at another time as another issue, dealing with job description, performance, and merit. Councilmember Nordquist suggested Council should take care of the raises now and consider additional adjustments later. Council President Petruzzi further discussed the 4% and the reasonings for its recommendation. �eCOUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER JOHN NORDQUIST, TO GRANT A 3.5% RAISE TO THE EMPLOYEES LISTED AS SUPERVISORS AND PROFESSIONALS FOR THE YEAR 1995. MOTION CARRIED. After continued discussion, it was suggested that the 4% increase be put off as a retreat item. Councilmember Earling would like to see the 4% with an additional pot of $10,000 (for example) that can be agreed upon so that the Mayor can go back and make some of these adjustments. Council President Petruzzi suggested that may accomplish both things, giving them their raise now and may resolve some inequities the Mayor can handle with distribution of the funds. Councilmember Fahey confirmed with Mr. Hunter that after the payment of the two classifications of raises there would remain in the salary pool $25-28,000. Councilmember Nordquist confirmed with Councilmember Earling that he was talking adjustments and not merit. Approved City Council Minutes January 24, 1995 Page 17 COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER JOHN NORDQUIST, THAT FOR THE MANAGEMENT TEAM WHICH INCLUDES ALL THE A-1, A-2, B-1 AND B-2 EMPLOYEES LISTED BE PROVIDED A 4% INCREASE ACROSS-THE-BOARD AND IN ADDITION TO THAT SET ASIDE ANOTHER $10,000 AS ,1� A DISCRETIONAL SALARY POOL FOR THE MAYOR TO MAKE ADJUSTMENTS IN THOSE CATEGORIES AS SHE SEES FIT. COUNCILMEMBER KASPER VOTED NO. MOTION CARRIED. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER JOHN NORDQUIST, TO EXTEND THE MEETING. MOTION CARRIED. Councilmember Kasper commented he believes the B-1 position has upset the whole cart. The B-1 is lower than the B-2 positions. He recommended the Mayor take a look at this. It was determined that Mayor Hall will provide Council her proposal next week regarding her raise and the need for an assistant. 9. DISCUSSION ON COUNCIL RETREAT Discussion was held by Council of the various items desired to be on the agenda for the Council retreat. Councilmember Petruzzi called Council's attention to a copy of last year's agenda contained in the packets. Some of the items in which interest was expressed include: ♦ Council minute taking for 20 minutes, ♦ 1 hour discussion on the implementation of the economic development council. He asked Councilmember Fahey to lead that particular discussion. ♦ Executive Session on a legal matter ♦ 1 hour program through Ogden Murphy Wallace regarding conflict of interest and executive sessions ♦ Discussion on the objective and purpose of the salary review committee for 15 minutes ♦ Cable TV franchise review for 30 minutes, with Paul Mar taking the lead and reviewing the process made by the consultant ♦ 1 hour discussion of the issue of de novo hearings to take care of having no rules ♦ Revisit space needs, including some proposal for how we can bring projects on line within appropriate costs ♦ Some visionary discussion regarding goals for the next 10-15 years. Councilmember Fahey will lead this discussion. ♦ Look at Council -Manager form of government as six council members are up for election this year, including the Mayor ♦ Discuss the impacts of the Community Cultural Plan and create the vision for what the document says ♦ Structural matters needing to be dealt with regarding living quarters at Station 6 at Five Corners ♦ Synergistic conference -- 1 hour discussion with department heads ♦ Discussion of holding an extra meeting each month for general discussion purposes ♦ Discussion of an appropriate use for the Public Works site Approved City Council Minutes January- 24, 1995 Page 18 Council President Petruzzi suggested, and Council concurred, to begin the retreat at 9:30 a.m. instead of 11:00 a.m. • 10. CONFIRMATION OF MAYOR'S APPOINTMENT TO PLANNING BOARD COUNCILMEMBER DAVE EARLING MOVED, SECONDED BY COUNCILMEMBER JOHN NORDQUIST, TO CONFIRM MAYOR HALL'S APPOINTMENT OF WARREN � 10 LaFON TO THE ALTERNATE POSITION ON THE PLANNING BOARD FOR THE TERM 1/24/95 TO 12/31/95. MOTION CARRIED. 11. MAYOR Mayor Hall announced the dedication of the new Public Works facility on Thursday at Noon. She further reported that she had a very good meeting with Chief Miller, Asst. Chief Tribuzio, Chief John Turner, Roger Bergh, and City Manager Walt Face, and Wendy Berry of the Parks and Recreation Department in Mountlake Terrace. The meeting dealt with the ski boat exhibition on Lake Ballinger. Some agreement is being reached. It looks like it could be something satisfying to all parties. There are, however, still some things the Nile and the sponsor must work out. She received a letter from the City of Mukilteo regarding the resolution on the airport at Paine Field. She requested Council input. It was suggested that if the resolution is supportive in the same way as last time it be placed on next week's Consent Agenda. Mayor Hall also received communication from the Shoreline Transition Team which is looking to Edmonds for a contractual relationship perhaps in police and fire. John C. Town is chair of the Police and Fire Committee. The City of Mukilteo has recently appointed Dr. Ward Hines's wife as a council member. It was indicated that Mrs. Hines has not yet decided whether she will run for election in November. The Mayor also called attention to the letter from Bob Drewell regarding recycling; 25% is being paid by the County. Mayor Hall also acknowledged a letter of commendation from Chief Miller to Explorer Alicia Johnson. Seattle Northwest Bond News shows we are looking at a February 1996 date, so Council needs to plan on that for space needs. The State Liquor Control Board forwarded an informational piece regarding liquor license violations. Finally, Hekinan responded to the City's fax concerning the earthquake. They don't have any damage and are all O.K. There was another letter and comprehensive booklet sent by them. It contains a picture of Hospital Administrator Steve McCary, Mayor Hall, and a good spread on Edmonds, complete with a map. 12. COUNCIL Council President Petruzzi stated the interviews for the Council vacancy will occur this Saturday, January 28. The meeting will start promptly at 8:00 a.m. Interviews will be scheduled for 20 minutes in length for each Approved City Council Minutes January 24, 1995 Page 19 person. Councilmember Earling pointed out that 14 applications have been received and he raised a concern about the applications that did not have a notarized signature. He also pointed out at least one of the applicants has an address outside of the city limits. In his estimation, this would disqualify these candidates from consideration. He would like to see this addressed. Council President Petruzzi stated that if a candidate lives outside of the city then they could not be a City Councilmember. As far as not having a notary, he would overlook that technicality, unless there would be some legal challenge to it. Because they have submitted an application he feels duty-bound to talk with them. Council President Petruzzi further requested each Councilmember to bring two prepared questions to the interviews. He proposes asking each of the candidates the same questions. Councilmember Earling noted this is a public meeting, but suggested that each candidate have the courtesy to be present only during their interview with the Council. Councilmember Nordquist stated that because the Council's regular meetings are by ordinance, he believes there should be a motion to hold the meeting on Saturday. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PETRUZZI, TO HOLD A SPECIAL MEETING ON SATURDAY, JANUARY 28, 1995, TO INTERVIEW CANDIDATES FOR THE VACANCY ON THE COUNCIL. MOTION CARRIED. Councihnember Earling reminded all that the kick-off for the demonstration commuter rail project begins this week. During the two month period there will be a train to nine of the Sonics games, with the kick-off this Saturday. Beginning Monday, January 30, there will be a commuter rail demonstration project going from 1, Everett to Seattle with a stop in Edmonds. This service is free. A brochure is available throughout the city that contains the schedule. He encouraged people to take advantage of the demonstration project. Councilmember Hall referred to the letter of commendation for Explorer Scout Alicia Johnson. He wanted all to be aware of her accomplishments. Out of 150 Explorer Scouts throughout the entire state, Alicia was picked as the best overall award. Additionally, she was given the best firearms award with a score of 360 out of a possible 360. Councilmember Fahey stated her concern about the cellular tower hearing held on January 17. She would like to go back and look at the time lines the parties had and what agreements were made in terns of the amount of time that each side has for rebuttal. She wanted to be sure that each side has a sense of how much time they still have left during the continued hearing. Council President Petruzzi stated he agrees with Councilmember Fahey, and asked if each side could be given 20 minutes each. Councilmember Earling commented he is feeling uncomfortable with the applications for the City Council vacancy that were not notarized. He feels that it is not a fully completed application and does not meet the criteria. The Council went into Executive Session on a personnel matter and a property matter at 10:45 p.m. and the meeting adjourned from there. THE ORIGINAL SIGNED COPY OF THESE MINUTES AS WELL AS A TAPED RECORDING OF ALL COUNCIL MEETINGS, CAJ1 BE LOCATED IN THE CITY CLERK'S OFFICE. LL, MAYOR RHONDA J. MARCAI, CITY CLERK Approved City Council Minutes January 24, 1995 Page 20 AGENDA EDMONDS CITY. COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. JANUARY 24, 1995 SPECIAL WORK MEETING - NO AUDIENCE PARTICIPATION 6:45 P.M. - INTERVIEW OF CANDIDATE FOR PLANNING BOARD CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. (10 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OFJANUARY 17, 1995 (C) APPROVAL OF CLAIM WARRANTS #950016 THRU #950356 FOR WEEK OF JANUARY 16, 1995; AND APPROVAL OF PAYROLL WARRANTS #950001 THRU #950273 FOR THE PERIOD OF JANUARY 1 THRU JANUARY 15, 1995 (D) AUTHORIZATION TO PURCHASE ONE FLATBED TRUCK AND ONE PICKUP TRUCK FOR PUBLIC WORKS FROM WASHINGTON STATE PURCHASING CONTRACT (referred from Finance Committee on (E) AUTHORIZATION FOR REPLACEMENT OF UNIT 308, A 1990 CHEVROLET LUMINA, WITH A USED PROGRAM VEHICLE (F) PROPOSED ORDINANCE AMENDING EDMONDS CITY CODE SECTION 3.20 RELATING TO CELLULAR TELEPHONE TAX (referred from Finance Committee on 1110195) 3. (5 Min.) INTRODUCTION OF APPLICANTS FOR COUNCIL POSITION VACANCY 4. (20 Min.) PRESENTATION BY CITIZEN BICYCLE GROUP 5. (15 Min.) UPDATE ON COMMUNITY CULTURAL PLAN 6. (50 Min.) REVIEW OF MASTER PLANS BY PORT OF EDMONDS, EDMONDS SCHOOL DISTRICT NO. 15, AND STEVENS MEMORIAL HOSPITAL 7. . (10 Min.) UPDATE BY COMMUNITY SERVICES DIRECTOR PAUL MAR REGARDING TRANSPORTATION ISSUES AND FUNDING FOR THE MULTIMODAL PROJECT 8. (25 Min.) DISCUSSION ON NON -REPRESENTED EMPLOYEE SALARIES 9. (15 Min.) DISCUSSION ON COUNCIL RETREAT 10. (2 Min.) CONFIRMATION OF MAYOR'S APPOINTMENT TO PLANNING BOARD 11. (5 Min.) MAYOR 12. (15 Min.) COUNCIL The public Is Invited to attend. Parking and meeting rooms are accessible for persons with disabliXes. Contact the City Clerk at 771-0246 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32 Delayed telecast of this meeting appears the following Wednesday evening at 7:00 p.m. on Channel 36, and the following Friday and Monday at noon on Channel32.