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02/14/1995 City CouncilAPPROVED CITY COUNCIL MINUTES 2121195 EDMONDS CITY COUNCIL APPROVED MINUTES FEBRUARY 14,1995 A special meeting of the Edmonds City Council was held at 6:25 p.m. to interview candidates for the Sister City Commission, followed by an executive session to discuss labor negotiations, personnel and real estate matters. The Council Committee Meeting was called to order at 7:35 p.m. by Mayor Laura Hall in the Library Plaza Room, 650 Main Street. The meeting was preceded by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Tom Petruzzi, Council President Roger L. Myers, Councilmember Barbara Fahey, Councilmember William J. Kasper, Councilmember Michael Hall, Councilmember Dave Earling, Councilmember John Nordquist, Councilmember 1. PUBLIC SAFETY COMMITTEE AGENDA STAFF PRESENT Tom Miller, Police Chief Tim Whitman, Asst. Fire Chief Brent Hunter, Personnel Manager Jim Walker, Acting City Engineer Art Housler, Administrative Services Director Paul Mar, Community Services Director Rob Chave, Planning Manager Fred Bonallo, Police Officer Noel Miller, Director of Public Works Greg Ramsland, Equipment Rental Supervisor Rhonda March, City Clerk Christine Laws, Recorder (A) DISCUSSION OF MECHANIC FOR FIRE DEPARTMENT (SEE FINANCE - ITEM B) Assistant Fire Chief Tim Whitman requested this matter be discussed under Item B under the Finance Committee. (B) DISCUSSION ON COMMUNITY POLICING Police Chief Tom Miller announced he had received a call from the U. S. Attorney's Office advising that the Edmonds Police Department had received a $75,000 grant under the COPS FAST program to be used to fund one officer. He was pleased they have reached out to an urban city instead of high crime cities. While Officer Fred Bonallo passed out information on community policing, Chief Miller explained how they are looking at customizing police services in the community. This is being done in two ways: 1) identifying specific neighborhoods that are unique in their problems and trying to put services in sync with what the citizens want, and 2) engaging in problem solving where the officers are asked to use their discretionary time on shift to identify problems in the city and find ways to stop crime from occurring. Two-thirds of their calls are of a disturbance nature rather than an actual crime occurring. Officer Bonallo is a member of the Community Policing Task Force working on how to best implement this philosophy of policing in Edmonds. The philosophy statement states that community oriented policing is full service, personalized policing, where the same officer patrols and works in the same area on an extended basis in a proactive partnership with citizens to identify and solve problems. He likened it to the APPROVED CITY COUNCIL MINUFES FEBRUARY 14, 1995 PAGE 1 beat cop where there is familiarity with the citizens and problems of a neighborhood. They wish to increase the quality of life within the community. They wish to work with both sides and assist with coming up with solutions and compromises not previously considered. Officer Bonallo said there were two main keys to this type of program. One is to utilize the knowledge and experience of the employees, give them the ball and let them run with it. The other is citizen driven performance which means they are accountable to the citizens for their actions. They are looking for ways to get feedback from the community and elicit what type of problems cause them concern. Office Bonallo stressed they were not getting soft on crime. He feels they may be able to deal with criminal issues more efficiently in certain areas. Marked high visibility patrol has been one of the mainstays of police work, but added to that are foot beats downtown, and in other areas getting out of patrol cars so the officers can see, hear, and sometimes smell (for instance marijuana grow operations) some of the problems. There is also the need to work with other City departments such as the Street Department and Engineering. Officer Bonallo also indicated that they are stressing intervention, prevention and education. The main goals are to reduce problems, come up with solutions, and a total reduction in crime. Councilmember John Nordquist asked for clarification of the "areas" involved. He said he liked the concept but hoped we were not giving the citizens a false sense of security. He also commented on the number of people necessary for this type of program. Councilmember Mike Hall asked if there was room in the program for the Citizen's Academy. Officer Bonallo responded that would be part of the training private and public groups aspects. Councilmember Hall said he was excited about that program and the Explorer program. He commented that well -trained eyes and ears of the citizenry would help the manpower problem. Officer Bonallo said one of the duties of the officers would be to train the citizens in his area. The ultimate goal of the program is to have the entire department responsive to the community needs through this program. Councilmember Bill Kasper questioned Officer Bonallo about how it was planned to increase traffic patrols by cutting down on the use of motorized vehicles. Councilmember Kasper expressed concern over the weekends when high speeds tend to occur and confirmed that the program would be tailored to the districts and the problems in that district. Councilmember Kasper asked if there would be public hearings and was told that there will be a Town Hall meeting in Westgate to educate citizens in this process and get input. Councilmember Roger Myers asked if this would be all-inclusive of motor patrol officers, if they would all be assigned specific districts or if some would be general. Officer Bonallo explained there will be one officer per shift assigned as a community policing officer, and some consideration would be given to insure that the officers with a talent for dealing with a particular problem would work an area with that problem. Councilmember Myers asked further if there would be an additional cost associated with this program. Officer Bonallo said they were going to implement it with the resources they now have, though more resources would make it more effective. Mayor Hall commented on the 137 block watch units, the Explorers, the Citizen's Academy which would be supplemented by this neighborhood concept program. Councilmember Dave Earling expressed intrigue that this program could be implemented with presently available funds. He said that portrayed the potential for the need of other resources and whether there were other resources that would be developed over time. Councilmember Earling asked for either Officer Bonallo or Chief Miller to develop a working list of the kinds of resources that are being talked about so Council can better understand the potential long-term impact of a plan like this. Chief Miller advised Councilmember Earling that Officer Bonallo is a member of a 9-member community policing task force made up of line level employees. They are still in the process of developing a strategic plan. The APPROVED CITY COUNCIL MINUTES - FEBRUARY 14, 1995 PAGE ultimate goal is to come out with a three year plan. Chief Miller stated that this is a philosophy and won't change regardless of the size and resources available. Councilmember Earling commented that as the program grows, there will be legitimate reasons for legitimate funding. He again asked for a sense of how the project will go in a 3-5 year period and the kinds of potential other resources that could legitimately be requested to make it work more effectively. Councilmember Kasper said that the police department has gone from 36% to almost 44% of the General Fund. He verified that at the end of the three year grant program, the City would pick up the additional . officer. Councilmember Earling left for the remainder of the meeting. (C) REVIEW OF FIRE DEPARTMENT VOLUNTEERS Assistant Fire Chief Tim Whitman advised the Council that the department has gone from a time in the 60's where it was mostly comprised of volunteers to a time where there is one active volunteer, one volunteer on a leave of absence for EMT class, and a third volunteer that is gone more than here, and seven positions open. There is still a lot of value to the service. No new volunteers have been taken in since 1991. A test is planned for March 1 to fill the vacancies. He advised there is enough money in the budget to do what they must with these people. He indicated volunteering is a good chance for an education in fire service which is a benefit for both the City and the individual. Council President Tom Petruzzi confirmed these additions to bring the total to 10. He expressed his support of the volunteer program. Asst. Chief Whitman indicated that the duties of the volunteers has also changed over the years. It has been explained to them that their position is in a support role, including filling air bottles, help out on fire scene overhaul, and fire prevention. Council President Petruzzi expressed his pleasure they are going ahead with the program and voiced his support. Councilmember Barbara Fahey asked where the 25 applicants came from and whether they have training when they apply for the position. Asst. Chief Whitman said some have some experience, some have gone to school. There are some that have time in at Bates Vocational in Tacoma, but most of the training they do have is in the first aid area. Councilmember Fahey asked about the training program at Shoreline Community College and whether they had been made aware of the opportunity to volunteer. Asst. Chief Whitman responded that with most of the fire science classes through the college, the prerequisite is that you are a member of a fire department. Councilmember Kasper asked Asst. Chief Whitman what the rate of pay was for volunteers and was advised it is $6 per hour. 2. COMMUNITY SERVICES COMMITTEE AGENDA ' (A) DISCUSSION ON NONCONFORMING LOTS Planning Manager Rob Chave reported this item has been looked at a couple of times in the past. Since then there has been some research of some other jurisdictions' way handling ' of these situations. It was g concluded that Edmonds was neither the least restrictive nor the most restrictive. He called Council's (attention to the chart on page 2 of the Agenda Memo which gives an idea of the range of options available. This range goes from allowing just about any type of development on non -conforming, legal lots to the most restrictive end which says nonconforming lots are combined if under single ownership. Edmonds is toward that end of the scale but provides a sliding scale that provides some relief. At this point, it is time to APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE 3 decide which options the Council wants to pursue so they can be referred to the Planning Board so it can come back in the form of recommendations for ordinance changes. Councilmember Kasper brought up the subject of annexation. Mr. Chave indicated that in Bothell and Lynnwood, if you are annexed, you are fine as long as you have a legal lot. Kirkland has a more situational approach. They give a five year grace period upon annexation to do something with the nonconforming lot. There was discussion about lots that are end -to -end as opposed to adjacent and the fact that as long as there is access to two streets, both lots can be built on. Councilmember Fahey expressed concern over the idea that a lot is still deemed to be a buildable lot under ownership by one particular person when the exact lot is not buildable if it is under ownership by someone who owns the adjacent lot. She does not see why one person should be deprived of the use of their land in a manner for which someone else could ideally use the land. Mr. Chave said the overall goal is to try and have standards that apply equally. He discussed some of the possible approaches to the problem. Regarding density, Council President Petruzzi confirmed that Edmonds can reach the mandates of growth management under the current zoning and that zoning would not necessarily have to change. Mr. Chave commented that there was more reason for them to look at lot sizes has to do more with affordable housing rather than density. Council President Petruzzi elicited Mr. Chave's opinion that it is difficult to determine how many nonconforming lots there might be. Council President Petruzzi asked if this is the most equitable thing the City can do. Mr. Chave asked if the Council was most interested in a broad open approach to the matter, or if it was interested in a situational approach where problems are anticipated such as annexation. Situational aspects Mr. Chave feels can be dealt with rather rapidly. if a broad approach is desired, that will take more time to do the adequate research. Council President Petruzzi said he, himself, was not interested in the broad approach because of density and would prefer the situational approach. Councilmember Kasper agreed with Council President Petruzzi. He reminded Council that the city was built with 30' lots. He would like to see something along the lines of Kirkland where hardship cases are solved first rather than go out and create all new approaches. He would like to have provisions so they don't have to go through variance processes, etc., unless the situation is very clear. From his standpoint, the equity areas are the ones that should be first addressed. Mr. Chave said that if consensus could be reached on situational issues that are fairly easy to draft, those should be pursued. He also suggested Staff could do some research on some of the more broad issues so Council knows the general parameters with which it is dealing. A broad -based approach may not have the overall effect that one might think. Councilmember Kasper suggested the possibility of reducing the area of coverage on the lot. Mr. Chave says that was partially why Staff looked at the first fix to the nonconforming lot problem. The approach was to try and scale it to the size of the lot. The logic was the larger the lot, the more setbacks there would be to work with before you got into a situation where you were cramming a house on a piece of property. Then, on small lots, there would be less flexibility on the nonconforming situation. Mr. Chave asked if Council would like Staff to start working on some of the situational suggestions through the Planning Board and get them back to Council. There was Council consensus. 1q \ 41 APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE 4 (B) DISCUSSION OFF-STREET WIDTHS AND ON -STREET PARKING ' y Jim Walker, Acting City Engineer, indicated this was a Council -generated request and he was uncertain ,\ g eq what it wanted addressed on the subject. j Councilmember Kasper indicated this came about as a result of the PRD process. He cited as examples seen in PRD and non-PRD subdivisions where there is a 22' street, and people start parking on the street, and everything halts because there is no isolated off-street parking in the project. He does not feel it so Q much a matter of street width but where parking will be if not on the street. He thinks Council needs to flook at addressing this in the plat somewhere. It was felt it would best be dealt with in the Planning and !( Engineering Departments. Councilmember Fahey interjected that Council doesn't seem to have any sense of what its policy in this area is and that it should look at what is currently being required and evaluate those policies. Discussion followed on the schizophrenic nature of the codes. / (C) REPORT BY PAUL MAR ON NATIONAL TRANSPORTATIONAL COUNCIL'S CONFERENCE ON INTERMODALISM IN NEW ORLEANS (referred from 1/24/195) Community Services Director Paul Mar called Council's attention to the seven page brochure for the conference that he submitted in the Council packets. The information is in response to Councilmember Kasper's question about wanting more information on the conference. Prior to going to the conference the technical committee and consultant got together to determine what they wanted to accomplish at the conference. They set out three objectives: to get as much captivating display, try to find out how other people are getting their financing and key contacts who could be identified, and to learn how other projects either in the planning, construction, or completed stage are doing in comparison to Edmonds. Mr. Mar believes their conclusion was that we are doing everything about as right as it can be done. The bad new is that the amount of funding that everyone is requesting nationally for multimodal projects far exceed the money that is currently available. The election results of last November have everyone puzzled. Mr. Mar feels that with the use of color and the handing out of the brochures, they were successful in getting a lot of traffic to Edmonds' booth. (D) DISCUSSION ON LAND UNDERLYING FERRY DOCK (referred from 1/24/95) Paul Mar again addressed the Council, utilizing the overhead to assist in presenting the issue. He showed where different parts of the project would be located. Once the consultants have contracted with DOT, it 1 will help pinpoint where the inner harbor line is relative to where the stairway will be. Using an assessor's J7i map Mr. Mar showed where the inner harbor line is located, and they are in the process of getting the documentation that goes along with that. Mr. Mar said Staff was doing more research. He hoped to be back on the March committee night with that information. Councilmember Fahey asked if the City had more control over the inner harbor than beyond the line. She asked about the ramifications of the lines. Mr. Mar said the ramification is not so much where the inner harbor line is but the ownership definition on the parcel. Councilmember Kasper explained that the original right-of-way was an extension of Main Street. That was given to the ferry system, but the deed was to the Port. The Port sold that piece of land to the ferry dock under threat of condemnation. Subsequent to that, the state bought the triangular piece from Anderson. The deed on the purchase of Anderson states that we bought what Anderson had and what he deeded out if that is not used as ferry dock. Lastly, that part of Anderson under the Master Plan comes under the zoning because it was not a street right-of-way. Councilmember Kasper indicated his belief that the City does not have much control outside, but does have APPROVED CITY COUNCIL MINUTES -- FEBRUARY 14, 1995 PAGE control of the uses inside because of the zoning and building restrictions. Mr. Mar confirmed Councilmember Kasper's statements. Mr. Mar perceived the question as being whether the legal documents were the ones Councilmember Kasper mentioned or what is noted on the Assessor's map as legal. What is behind those documents is being researched now. That research should also answer Council President Petruzzi's question concerning the vesting of the ownership on the sale of the property to the City by Anderson, whether it was an easement or fee simple. Councilmember Nordquist said that in the 70's when Shell Oil and Chevron were coming into the Puget Sound basin and were buying drilling rights, they proposed to drill off of Edmonds. The minutes reflect that Jim Murphy said at that time the City had zoning rights to the center of the Sound. They wanted to make it an aquatic business to the center and zone it so that they could not drill off the city's waterfront. That was Ogden, Wallace & Murphy's opinion at that time. Mr. Mar indicated City Attorney Snyder has been apprised of the potential problem. Councilmember Kasper indicated that action had been taken to place the city limits at the center. • 3. FINANCE COMMITTEE AGENDA Councilmember Nordquist asked to put two items on the Finance Committee portion of the agenda: Item H which is a banking matter, and Item I which is an IRS mileage increase matter. As of January I the IRS raised the mileage to 30 cents a mile. c1� (A) REVIEW OF LONG-TERM LEASE REQUEST FOR BOYS AND GIRLS CLUB Administrative Services Director Art Housler reported that in the final budget there was $28 500 allocated P g , for remodel of the Boys' Club which was matching funds for the monies from the Alderwood Rotary Club. They asked for provisions of a ten year lease and a mutual waiver or subrogation on liability exposure for fire and legal issues. Mr. Housler has researched that and sees no problem with it. Arvilla Ohlde handles leases in general, but Mr. Housler was substituting for her tonight. Mr. Housler then introduced Bill Tsoukalas who is Executive Director of the Boys' and Girls' Club of Snohomish County who went over some of the other criteria required by the Alderwood Rotary Club and gave an indication of when those plans for remodel will be submitted. Under the lease terms, the City Council is required to approve any plans for improvements made to the Boys' and Girls' Clubs. For many years there has been an on -going year-to-year lease at $1 a year with the City which has likewise been doing that with the school district. Because the school district lease goes through the year 2017, there is plenty of room to work in a 10-year sublease to the Boys' and Girls' Club. To protect their investment, Alderwood Rotary is asking for a 10-year lease. Other conditions they made on the project include the building standing for another 10 years and others that do not pertain to anything the Council can do other than approve the additional length of term and the final plans. The work will be done sometime before September 1, 1995, primarily in the summer. During that time the Club will relocate to Edmonds Elementary on Olympic. They are now doing an assessment of the life safety issues. He went on to describe some of the work anticipated. Councilmember Kasper asked if there had been an assessment of the structural condition of this building built in 1890. He also asked if the Council has the authority to enter into a 10-year lease. Mr. Tsoukalis was not aware of any legal reasons for not being able to. Mr. Housler said that according to the existing lease the City has with the Boys' and Girls' Club there is a requirement that says the City can extend this APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE lease in regard to the school district lease as long as it doesn't exceed the time frame of 2017. Mr. Housler recommended that Council instruct the City Attorney to review that and draft a new lease. Councilmember Kasper again asked about the integrity of the substructure. Mr. Mar indicated he had discussed the matter with the Fire Marshall, and he was unaware that anything had been done in recent years. Mr. Mar indicated that, with regard to the legal issue on the 10-year lease, Ms. Ohlde had spoken with Mr. Snyder. Major issues include making sure that it is consistent with the City's lease with the school district and looking at whether the Boys' and Girls' Club could be the "owner of the construction" so that they can use their procurement methods rather than having to use the City's procurement methods. The City Attorney is looking at how to draft that language into the lease so that that can happen as tenant improvements. Art Housler stated his belief that when the grants were received in 1981 or 1982 that Pat Wilson who was a Structural Engineer on the City Engineer staff who had done the stadium, went through the Boys' and Girls' Club also. Mr. Housler believed the block grants mentioned by Councilmember Kasper were a condition of the grants. Mr. Housler suggested Staff could research that and get back to Council. Councilmember Fahey observed the question of whether these improvements would be done on solid ground was also discussed at the Edmonds Rotary which is willing to commit funds only on the assurance that the groundwork for all building is in place before the facade is considered. She expressed willingness to endorse the 10-year lease if it can be done on the basis that the City does not put the lease into effect until it is known that the plan will happen. She expressed concern over potential increased costs because structural matters were not considered at the beginning. Councilmember Nordquist asked Mr. Housler if the Council would be the overseers of the funds on the project and whether it would be directing the repairs. Mr. Housler replied that Council will be approving the plans and, accordingly, authorize the funding of $28,000. Councilmember Nordquist surmised this would then become a Public Works project and prevailing wages would need to. be considered. Mr. Housler said it would be a Boys' and Girls' Club project. Mr. Mar answered Councilmember Nordquist's question by saying that Tom King has been involved and has been committed by that department to be part of the team to work with the Boys' and Girls' Club. Councilmember Nordquist asked if City funds were allocated from the budget, or if his time was being donated. Mr. Mar will get the answer. He did say, however, that within the City Council's budget there are funds that are going into the project that were approved for 1995. Mr. Mar expressed his belief that Mr. King's participation was in assisting in the determination of project viability and that he doesn't think the City staff would be involved in an owner's representative role once construction begins. Noel Miller, Superintendent of Public Works, said that from the discussion that has transpired so far, this will be treated as any other project on any other City building. Time would be tracked, but money has already been budgeted under the salaries within the facilities maintenance budget. As a regulatory agency, the City will do the inspections. In terms of the 10-year contract, Mr. Mar advised Council that language will be drafted with the assistance of the City Attorney that insures that as a condition of the contract a structural assessment be performed on the building. That will assure all concerned that the money will be well spent. Councilmember Nordquist expressed concern over an audit trail on this. If we are donating money and then donating money again for a Public Works project, there could be bookkeeping problems. He suggested Mr. Housler look into that issue. Mr. Housler said that if this was to be considered a Public Works project in-house labor up to $35,000 can be provided without going out and contracting for the going labor rate, having union problems, etc. This would not fall under that category. Mr. Mar indicated APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE 7 when they come back before Council with the lease and other structural reports, they will also bring further information on this particular issue. (B) DISCUSSION OF LEAD MECHANIC JOB DESCRIPTION Brent Hunter, Personnel Manager, indicated that since this was an inter -departmental issue, both Public Works and the Fire Department would be represented during the discussion. Noel Miller, Greg Ramsland and Asst. Chief Whitman joined Mr. Hunter. U /-A The issue is a new position in the Equipment Rental Division called a "lead mechanic" position. Mr. Hunter reminded Council that it authorized a fire equipment mechanic in the 1995 budget. In the process of discussing how that new position would be implemented, some factors came up, this group met and made a recommendation to put a new position in the Equipment Rental Division that will be assigned the Fire responsibilities and will be at a little higher rate than some of the other mechanics. The group has provided Council with a suggested job description. Greg Ramsland said for the last 18 years the City has not worked on the fire equipment unless it was an emergency, usually minor matters. They had gone to vendors outside the area. Costs have been tracked over the years. Chief Springer saw that he could support 75% of a mechanic's time. The fleet has also built up over the years, so Public Works felt it could use 25% of the time. If this position is made and funded, the end of March a new mechanic should be on board who will work on light truck and automotive, and one of the existing staff will take over the Fire Department duties. It will give the Fire Department a priority, will keep the money in town, and provide quality repair. Mayor Hall commented that this had come about as part of a two -pronged happening -- the Eastern Washington fire where they required we send a mechanic with our equipment, and the business that used to do our big rig will no longer do so. She indicated she thinks the City will see a cost savings and agreed with Mr. Ramsland that pride will to a degree assure quality repair work and maintenance. Asst. Chief Whitman reiterated many of the comments made by others. He also expressed a great deal of confidence in the person who is anticipated to fill this position. Asst. Chief Whitman also recognized the necessity of some training and sending out major jobs. He indicated the Fire Department has no problem with the recommended handling. Mr. Hunter responded to Councilmember Nordquist that this position should be advertised. The City has two qualified individuals who should get a shot at the job. Mr. Rarnsland answered Councilmember Nordquist's query as to the cost of fire equipment training by saying there is one piece of equipment which is needed is expensive, but schooling consists of a 40-hour class, the cost of which was unknown, and numerous free seminars and classes. Discussion was held on the present salary range and the range for the proposed new position as well as other salary considerations. Councilmember Fahey received clarification of the net effect on the budget and that all that was being requested was approval of the position and not for additional monies to fund it. COUNCILMEMBER JOHN NORDQUIST MOVED, SECONDED BY COUNCILMEMBER BARBARA FAHEY, TO PLACE THIS MATTER AS SUBMITTED ON THE CONSENT AGENDA NEXT WEEK. MOTION CARRIED. APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 -- PAGE 8 (C) REVIEW OF CONFIDENTIAL SECRETARY POSITIONS Ir Brent Hunter indicated that this matter came up previously in discussions of non -represented salaries. Tonight he brought the requested job descriptions. There are two new job descriptions, both titled Confidential Secretary: Art Housler's secretary and Police Chief Miller's secretary. The recommended pay rate in the non -represented category is an F-2 pay rate. He called Council's attention to their packets for salary comparisons and also comments on potential salary increases these employees would be receiving. Discussion followed on salary ranges and how figures were obtained. There was also explanation of the ranking system and how it correlated to the salary ranges. It was thought that COLA figures being combined with others was misleading and that the numbers were higher than expected. Mr. Hunter explained from where the cost emphasis recommendation comes and his term reclassification. He discussed the ways in which employees can get pay increases and cited specific examples using the two positions being discussed. By consensus, the matter will be placed on next week's consent agenda. (D) REVIEW OF WASTEWATER TREATMENT PLANT POSITIONS Brent Hunter used the overhead to assist with his presentation. He reminded Council that in the early December he had advised it that they were having difficulty in recruiting the plant manager's position. The Council authorized Staff to change the organizational structure for the plant, creating the plant manager 1� position which will report directly to Paul Mar instead of going through the City Engineer. Other changes were recommended at the same time, including bringing certain positions out of the bargaining unit. The job description before the Council will implement that change. It is Staffs recommendation to create an operations supervisor position and a maintenance supervisor position, both at a D-2 pay level. They are prepared to start recruitment on the two positions. A plant manager has been hired effective March 1. His name is Steven Coho and he has 14 years experience. Paul Mar, Mr. Hunter, Jim Walker, and Don Davis from the Lynnwood Treatment Plant interviewed five candidates and selected this individual. The selection has been approved by Mayor Hall. There will be no added staff as a result of these new positions, but plans are not formalized. Mr. Mar indicated the original plan was not to add people, but he felt it appropriate to let the new plant manager review the situation and make recommendations. Any additional staff would go through Council. Discussion followed on the changing of the organizational chart. Councilmember Nordquist further asked whether this takes the City Engineer out of the loop on the treatment plant. Councilmember Nordquist asked for copies of the job descriptions for the Community Services Director and the City Engineer. Mr. Mar's intent is that responsibility for items such as agreements shift to the manager. With regard to the capital side, the outfall line, the major repair or replacement of equipment will continue to be working through the Engineering Division as are all capital projects in the city. Outside contracts will go through Engineering. Councilmember Fahey asked if these salary figures were included in the 1995 budget as D-2 positions or as representative positions that are being upgraded with a salary adjustment required. Mr. Hunter said they would have been put in as original positions. He did not set aside money individually for these changes. The Chief Engineer's position has been vacant for about three months, so there has been money accumulating. It will come out of the 411 Fund cash balance. APPROVED CITY COUNCIL MINUTES - FEBRUARY 14, 1995 PAGE Council President Petruzzi asked that the matter be brought forward on the Consent Agenda for the 21st of March. (E) REVIEW OF PROPOSED CHANGE ORDER TO ARAI JACKSON CONTRACT (referred from 1/31/95) Paul Mar responded in his February 13 memo to a request by Councilmember Nordquist to review the proposed change order for the Arai Jackson contract which had been provided by the City Attorney. Mr. Mar's memo was an attempt to apprise Council of the audit trail of why that memo was created by Scott Snyder. The services that Arai Jackson has provided, and will continue to provide if the City proceeds with them on the space needs, will be predesign services and not architectural design or engineering services. Discussion followed with regard to the task chart presented of things remaining to be done. Councilmember Nordquist indicated the City is not ready to go through with some of the items, and he has concern about the money aspect of consultant selection. At a February 1 meeting, Mr. Mar asked Arai Jackson three questions: 1) if it is within the legal boundaries of the City to proceed with the contact extension, 2) understanding the scope of services, a copy of what is shown as Exhibits 1 and 2, would be services that they would provide within a time frame, and 3) could those services be provided with a fee that reflects the cost of the dollars approved in the 1995 budget. The answer to all three was affirmative. They have submitted a proposal which Mr. Mar rejected. He has countered with a suggested scope which has a fee of about $33,000. This afternoon Mr. Mar received a fax late today indicating they could do that for $35-36,000. The scope of work was then discussed. Council President Petruzzi felt the matter was premature and should be tabled. Mayor Hall interjected that this matter was brought forward because a retreat agenda item was space needs. Councilmember Nordquist suggested that from the retreat Council could then use the services of Arai Jackson, but to prepare for the retreat he doesn't feel there is enough going now to do that. He suggested the matter be put into abeyance until after the retreat. Mr. Mar then discussed getting a bond issue on for a vote. He explained how he determined what and when things must be accomplished in order to get a site -specific solution to the point where enough information can be placed on the ballot for intelligent votes. Council President Petruzzi indicated this packet should be a big part of the retreat. Councilmember Kasper suggested discussing it at the retreat and bringing it forward at the March committee night. Council President Petruzzi asked Mr. Mar to get a .copy of the packet to Barb Mehlert for including in the retreat packet. Mr. Mar will also give her a copy comparing the scope that Arai Jackson put together with his so it can be reviewed prior to the retreat. (F) REVIEW OF PETTY CASH EXPENDITURES FOR MONTH OF JANUARY 1995 *;problem. Councilmember Nordquist advised that he and Art Housler had reviewed the expenditures and found no (G) REVIEW OF GENERAL FUND FINANCIAL POSITION FOR YEAR ENDING 12/31/94 Art Housler reported that revenues were more than anticipated by $49,000, and expenditures were under by $30,500. He has received requests for use of some of the money. Mr. Hunter advised him that Captain APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE 10 Bill Angel of the Fire Department had retired and was owed $8,000. It was believed it was Council consensus that money would come from this fund. Accordingly, Mr. Housler requested that the $8,000 be deducted from this by ordinance at mid year. No objection was heard. It will be brought on a Consent Agenda. The handling of carryover expenditures was discussed. Councilmember Kasper asked how long until the cash carryover was put into the Council Contingency Fund. It was Council consensus that both the matter of the deduction ordinance at mid -year from the Fire Department and the cash carryover be brought on the Consent Agenda for March 21. Other items discussed were sales tax revenues, car sales, and the loss of Port and City revenues because of the changes in the fishing industry. COUNCILMEMBER JOHN NORDQUIST MOVED, SECONDED BY COUNCILMEMBER BARBARA FAHEY, TO EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED. Tax revenue tracking was then considered. There will be another report forthcoming. Councilmember Kasper asked for the same information on leasehold taxes (H) BANKING MATTER Art Housler said the existing bank agreement with U. S. Bank, is for three years, but the agreement provides for extension of one additional year. It runs from April 1, 1995 through March 31, 1996. He requested ass that the City honor that additional year for good reasons as discussed in his memo. Councilmember Nordquist indicated that the Finance Committee recommends it be continued for another year and that it be placed on the Consent Agenda. It was further determined that the City's deposits were fully covered against loss. 00 IRS MILEAGE INCREASE As of January 1 the IRS raised the mileage to 30 cents a mile. The Finance Director was instructed to place on the Consent Agenda new week the matter of the increase - Council President Petruzzi proudly announced that his daughter Kathleen had given birth to his first grandchild. Alena came into the world at 20" and 6' 12" at 6:23 on Sunday, February 12. Paul Mar announced to Council that there will be a meeting from 7-9:00 p.m. on March 9 for all elected officials on the facilities for the Cultural Arts Convention Center. It is facilitated by the School District and will be held at District headquarters. There being no further business to come before the meeting, the meeting was adjourned at 10:07 p.m. THE ORIGINAL SIGNED COPY OF THESE MINUTES, AS WELL AS A TAPED RECORDING OF ALL COUNCIL MEETINGS, CAN BE LOCATED IN THE CITY CLERK'S OFFICE. RHONDA J. MARCH, CITY CLERK APPROVED CITY COUNCIL MINUTES FEBRUARY 14, 1995 PAGE 11 AGENDA ------ EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. FEBRUARY 14, 1995 SPECIAL MEETING CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) 6:25 P.M. - 6:50 P.M. —INTERVIEW CANDIDATES FOR SISTER CITYCOMMISSION 6:50 P.M. - 7:20 P.M. -- EXECUTIVE SESSION ON LABOR NEGOTIATIONS PERSONNEL AND REAL ESTATE MATTERS 7:20 P.M. - CALL TO ORDER FLAG SALUTE The City Council Committee Work Meeting is a meeting of the full City Council and staff. The meeting format is structured by committee. All related committee reports and discussion are scheduled to be presented in the order as shown below. The meetings are open to the public but are not public hearings. 1. PUBLIC SAFETY_ COMMITTEE AGENDA: (30 MINUTES) (A) DISCUSSION OF MECHANIC FOR FIRE DEPARTMENT (SEE FINANCE- ITEM B) (B) DISCUSSION ON COMMUNITY POLICING (C) REVIEW OF FIRE DEPARTMENT VOLUNTEERS 2. COMMUNITY SERVICES COMMITTEE AGENDA: (60 MINUTES) (A) DISCUSSION ON NONCONFORMING LOTS (B) DISCUSSION OF STREET WIDTHS AND ON -STREET PARKING (C) REPORT BY PAUL MAR ON NATIONAL TRANSPORTATIONAL COUNCIL'S CONFERENCE ON INTERMODALISM IN NEW ORLEANS (referred from 1/24/95) (D) DISCUSSION ON LAND UNDERLYING FERRY DOCK (referred from 1/24/95) 3. FINANCE COMMITTEE AGENDA: (50 MINUTES) (A) REVIEW OF LONG-TERM LEASE REQUEST FOR BOYS AND GIRLS CLUB (B) DISCUSSION OF LEAD MECHANIC JOB DESCRIPTION (C) REVIEW OF CONFIDENTIAL SECRETARY POSITIONS (D) REVIEW OF WASTEWATER TREATMENT PLANT POSITIONS (E) REVIEW OF PROPOSED CHANGE ORDER TO ARAI JACKSON CONTRACT (referred from 1/31195) (F) REVIEW OF PETTY CASH EXPENDITURES FOR MONTH OF JANUARY, 1995 (G) REVIEW OF GENERAL FUND FINANCIAL POSITION FOR YEAR ENDED DECEMBER 31, 1994 PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771- 0246 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. THE COUNCIL AGENDA APPEARS ON CHAMBERS CABLE, CHANNEL 32. THIS MEETING IS NOT TELEVISED.