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02/24/1995 City CouncilCity Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 CITY COUNCIL APPROVED SUMMARY MINUTES CITY COUNCIL RETREAT February 24, 25, 1995 LaConner, Washington ELECTED OFFICIALS PRESENT FRIDAY, FEBRUARY 24 Tom Petruzzi, Council President Barbara Fahey, Councilmember Dave Earling, Councilmember William J. Kasper, Councilmember Michael Hall, Councilmember Roger Myers, Councilmember John Nordquist, Councilmember Laura Hall, Mayor Paul Mar, Community Services Director Art Housler, Administrative Services Director Mike Springer, Fire Chief Tom Miller, Police Chief Dee McGrath, Executive Secretary Barb Mehlert, Recorder . At 9:15 a.m. Council President Petruzzi called the meeting to order. Council President Petruzzi announced an Executive Session would follow Item 1 concerning a real estate matter. DISCUSSIONIREVIEW ON CABLE TV FRANCHISE \ Paul Mar, Community Services Director, updated the Council on negotiations with Chambers Cable. The City Council Consultant Selection Committee held interviews for the cable TV franchise renewal consultant on Monday, November 14, 1994 and 3-H Cable Communication Consultants i� was highest of the finalists. On November 15th, City Council authorized staff to initiate ;j negotiations with 3-H Cable Communication Consultants on the scope of work, fee, schedule and contract for assisting the City in its cable TV franchise renewal efforts. Mr. Mar discussed the scope of work, schedule and costs with the Mayor and City Council. The work will be completed by November, 1995; the cost will be $18,750 in fees plus a not -to - exceed expense amount of $500, or a total cost of $19,250 (See attached Cable TV Franchise Renewal Work Plan). Mr. Mar referenced a consumer survey questionnaire which has been prepared and reviewed by staff. A list of community leaders has been contacted with a request to participate in a -one-to one interview with the consultants. Councilmembers will be contacted in the near future to participate in this process. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 1 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21, 1995 In March of 1995, the surveys will be mailed out to residents (consisting of about 15,000 households). Once the results are collated, there will be a public meeting to discuss the results. Councilmembers agreed that a public hearing should be held upon completion of the survey. It was noted the Chambers contract will have to be extended for another year while all of this takes place. Councilmember Hall said Chambers Cable was the only company who applied for the franchise during the last renewal effort. Councilmember Hall said while the city has no real negotiating power, there are legal pressures which the City can apply. Councilmember Earling asked that the Consultant or Councilmember Hall prepare a written statement to Council addressing such legal issues. Councilmember Hall agreed to prepare a listing. Paul Mar said he believes much of the pressure will. come from the newly formed City of Shoreline and suggested that the City of Edmonds form an alliance with them regarding the legal aspects. Councilmembers were receptive to the idea. Mr. Mar suggested the negotiating team for the franchise renewal team consist of himself, City Attorney and one Councilmember. Council President Petruzzi appointed two Councilmembers; Councilmember Fahey and Councilmember Hall. One of these Councilmembers will be the primary attendee and one will be alternate. At 9:47 a.m., the City Council, Mayor and Staff recessed to an Executive Session regarding a real estate matter. The meeting was reconvened at 10:05 a.m. SPACE NEEDS DISCUSSION i Councilmember Fahey lead the discussion on this issue. The discussion first focused on two options: 1) The feasibility to build a new city hall on site, and; 2) Feasibility to build off site. Councilmember Fahey said she would like the Council to come to a consensus regarding the elimination of any proposals the Council feels are collectively unworkable. To be considered: retrofitting existing buildings and/or purchase or lease of off site buildings apart from current negotiations. Paul Mar, Community Services Director, talked about Arai -Jackson's proposal for on -site City Hall. He pointed out the drainage setback detention will occupy 16% of the site due to Department of Ecology guidelines. Mr. Mar said this is an issue which all developers must adhere to in order to comply with stormwater detention requirements. The Arai -Jackson proposal.was discussed, and Mr. Mar said he would like authorization to work further with Arai -Jackson to come in line with Council requests for reduced square footage. Mr. Mar reminded Council the, original square footage as proposed by Arai -Jackson was drastically reduced by combining common areas such as lunch rooms, meeting space, etc. mppiuvcu oummary ivitnutes u► me %.ny %.uuncu netreat February 24, 25, 1995 - LaConner, Washington Page 2 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 Space Needs - Fire Department Council asked Fire Chief Springer to comment on his views regarding space needs for his department. Council asked Chief Springer if the vacant Public Works site is a viable alternative for the fire department on a permanent or temporary location. Chief Springer said the Fire Department and Fire Department Administration could easily be % separated. As far as siting for a fire department, his idealistic choice for siting of Fire Station #7 J should it be moved, would be 9th and Main. However, if Fire Station #7 cannot move, the . idealistic location would be at the present site, and noted again that administration would not have to remain at the present site. Chief Springer said he would like to see a new fire station built where the present parking lot is across from the Police Department excluding administration. Councilmember Kasper said the Council previously made a decision to move Fire to the former Public Works site and said the present Chief had agreed .to this. Chief Springer said this was on an interim/short term basis only until a new station could be built. (Chief Springer laterdefined short term as being two years maximum) Space Needs - Police Department Mg� Two issues were addressed by Chief Miller: 1) Where does the Police Department want to be 'N long term? and; 2) Where does the Police Department want to be short term? Chief Miller said in the long term, the present Civic Center site is an ideal location for the Police Department. Chief Miller said the department could relocate to the Public Works site on a temporary basis in order to expedite building of a new police facility on site; however, he said the vacant Public Works building would not suit the needs of the, department in the long run without extensive renovations. Chief Miller said in the short term, the present Public Safety building is not at all adequate for their operations. The City Council proceeded to evaluate space needs: Councilmember Kasper said the Public Safety Building and Community Services Building could be retrofitted by adding a building in between so as to strengthen the buildings and bring them up to Code. Paul Mar agreed that this could be done, but the question then would be what functions would the buildings be used for. Councilmember Kasper said the Council has all agreed on one thing in the past: If a new building is built, the Police Department would have first priority, followed by the Fire Department. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 3 City Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 Chief Miller asked if there is a backup plan if the Public Safety Bond failed? Council President Petruzzi said the City must implement a very aggressive program stressing to the citizens, the public safety needs. Council agreed that every citizen needs to be educated as to the current condition of the buildings. Council said the public needs to know the space needs issue is critical to the City, citizens and employees. CouncilmemberNordquist said the building which houses Finance needs to be discussed as he believes citizens will want this designated as a historical building. Council agreed and said the building could be moved to another site and be used for such purposes as a town meeting hall, Council Chambers, receptions, etc. DISCUSSION ON CITY COUNCIL MINUTE TAKING. Council President Petruzzi said the City Council Minutes are extremely long and expressed his desire to revert to Summary Minutes consisting of few pages. Council agreed and said that 30 - 40 pages are very cumbersome and expensive to produce. Council President Petruzzi commented on the pressure these long cumbersome minutes adds to the City Clerk's Office. Council President Petruzzi proposed that summary minutes take the place of the current lengthier minutes and said it is his desire to have the City Council Assistant once again resume those duties. Council concurred. Mayor Hall said as the minutes are under the purview of the City Clerk, this would first have to be discussed with her. Art Housler, Administrative Services Director, said he would discuss this with the City Clerk and place this on the March Finance Committee Agenda. It was noted by City Council and Dee McGrath, Executive Secretary, that the City Council tapes are the official record of the City in which citizens can listen to if they wish more detail, or video tapes of the meetings are now available. Mayor Hall said many Consent Agenda items are routinely pulled off the agenda which adds to the length of the meeting and minutes. Mayor Hall said the citizens don't want summary minutes. Council President Petruzzi referenced Art Housler's memo regarding length of minutes and noted that Edmonds far surpasses any city in length of minutes. The average length of minutes is approximately four pages, whereby the City of Edmonds averages 20 - 30. Councilmember Fahey believes the minutes should be more generalized as far as individual council comments are concerned. DISCUSSION ON FIRE STATION 6. This was held as an Executive Session to discuss structural matter needing to be dealt with regarding living quarters at Station 96. The Executive Session commenced at 12:11 p.m., and ended at 12:25 p.m. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 4 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 LUNCH BREAK FROM 12:30 - 1.45 ' OPEN DISCUSSION BETWEEN COUNCILN EMBERS AND DIRECTORS Finance Director Art Housler discussed the issue of salaries. Mr. Housler said the City needs some long range plans for where we are going with salaries. City Council agreed and discussed the issue at length. Council President Petruzzi said the city is now creating some very unfair situations regarding salaries. Mr. Housler said he would like to see union labor negotiations both coincide together as the City did in the pasi. As it stands now, the City is always in labor negotiations. Council agreed. Mr. Housler said when the City does approve contracts, the City is not looking at the entire picture which results in fragmentation of settlements. Mayor Hall discussed the current salary compression problems, especially in the Police and Fire Departments. Councilmember Myers said the City first needs to address'those inequities, plan for those inequities and then fund the inequities. CONSENSUS FROM COUNCIL The City needs a good andqutable plan �vhtcl°::treats ALL e :;.;:.: rl a..;:;..:::' a< ca l`:'ood "lan''::`r t e i `'` > ti w e ;,aha ::: . u`ler:a 'eiri"to ;.. es:.fat.:. y :...ndas:...:is:.:..1. Y.g..:...:..:.:......::o.::..h..::C....:.:::..::::as:cons.. nsus.:.._:.::o...5..:.:.::...nd.::. 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'"`"``" sfl3at tli s` of be.starte i`- rit l . e current rocess o :`urit4n Coritracf:ne' $iahon COfiS„ tl5ll:.........:....1..:..:.::...:.:._.....................__:.._...:.:.............._:...............:._............._......-_..............._.. ... p..................:............:.....:........................g e deij b Coune l . es dent etruzzi t at aftliesa r 'state t me<:a> <»: com `fete h =�t<was recoritm n Pr i ..P h o .. i 4<ObO: ;>5 a`';:<:<::;:d:.. e: o ;de cr' :"antl:.foTmulate a lc`:"``ti :' constiltan.>::be hired for $ >.;.;:::.:::.;:.;; .:::,000.:. o S ...y: :.,l:. b:.;:::.a..;.:.ptio�ns ..::...:..:::.::.:.:;:.:::;:. pd:,.;: Y..A..:.:: :.;:.;:.;: ,.;:.;::::.;:.::::..... the suggestion of Art lousleK Council will hold a onXX:e day work session �n August or September>; net 'ic nl<<>>:>:>:>::<::>:«<:«:>:>':`>:«<<><<.:':`>.>: <::'>'>% <>'> of.:.:995cornsistln .of..th s:o..:..:..o.....:o.....:.::::::::::::::::::::::::::::::::::::::::::::::.:::::::::::.::.:::.:..::.:.::::......::..:.:::.:_.:.:::..:_:::...:.:::.:..:.:...... Councilmember Nordquist said that all job descriptions need to be evaluated to see whether the jobs actually performed are in sync with the actual job descriptions. Paul Mar said the majority of the employees in his department have been with the city a long time. He said the issue of salaryequability needs to be addressed and soon. The City needs to be looking at what we are giving our'employees as he does not want the city to lose employees because they can get a better salary elsewhere for the.same job. Councilmember Dave Earling introduced the subject. Josephine Fye and Ramona, Faires discussed the Community Cultural Plan with the Mayor and Council. The Community Cultural Plan is sponsored by the Arts Commission, and the Arts Festival Association and Museum Board. Ms. Fye and Ms. Faires said the Plan is designed as a tool to guide the community in sustaining and enhancing Edmonds' arts and cultural legacy. During the process, more than 200 residents contributed to the development of the Plan. The planning process included 16 individual interviews, 10 focus groups, 19. task force meetings, and a series of presentations to local ,groups. The purpose of the Plan is to identify strategies that, will in Approved Summary Minutes of the City Council Retreat February 24, 25,1995 - LaConner, Washington Page 5 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 part, guide the City and community in planning for continued arts development and support; integrate cultural planning into other aspects of community planning; and determine the need for arts facilities. Ms. Fye and Ms. Faires urged City Council to adopt the Cultural Plan as part of the City Comprehensive Plan. The City Council and Mayor expressed their appreciation for the hard work and excellent plan that has evolved. Ms. Faires said it is the hope that the City Council and Mayor will continue to lend support and help them by allowing them to fill the approved city staff position by April 1 so the plan can be implemented as soon as possible thereafter. Ms. Faires and Ms. Fye said they have been very happy with the support the organization has been given by the Mayor and City Council up to this point. A copy of the Community Cultural Plan may be obtained from the City Clerk's Office or through Christine Weed, Information/Arts Coordinator for the City. DISCUSSION ON IMPLEMENTATION OF THE ECONOMIC DEVELOPMENT COUNCIL Councilmember Fahey began the discussion and referenced her memorandum and packet which was previously distributed to Councilmembers. The Council discussed the need for a process which would establish an Economic Development Council. The following statements were made by Councilmembers concerning the formation of such a Council: Council President Petruzzi: City Council and Mayor should play a major role in getting this going and play an aggressive part in pulling key players together. Councilmember Earline: • City should take the initial leadership role and then private enterprise should take over (not remain a city government agency) • Collaborative Event - find funding sources (Port, Chamber of Commerce, County, etc.) • Business and retail community must buy into the program up front • Find "prepackaged" program. Don't reinvent the wheel. Councilmember Nordquist: • The City should bring in an organization who has been through this before and show what Edmonds can do. • The City should also bring in a facilitator who would lead the city and process Councilmember Fahey • Agrees it is a step by step process and the City should look globally, not just in the downtown area. • Believes the City should hire a facilitator from the beginning and wants to view Edmonds as a whole rejuvenation, not just the downtown area. • Should be an independent group with its own staff. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 6 City Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21, 1995 Councilmember Myers suggested involving light industry. Mayor Hall suggested the plan be linked with transportation needs. Councilmember Hall said he believes the City needs to recruit the filming and entertainment industry to'use Edmonds as a backdrop of movies, etc. CUNt .>::::> >:::; SESLIS group be formezl wa hppxoxtmaely 20S'eple {but could include man .::.;: e:: r less::::A.: i ill .tlen< r o trl st b wn.0 wlth ntere ed>individ Y >::.:::. �.....::.:::::;:.::.;::;. ; .::.;:.:::;:::: P ........ � st::.::......: uals, .and #hen the topic..::::: ................. w�l >be:: c : 1:...:.:5.. hedu]ec ;.for.:.:;the:;Cgmmur��::..:Seruaces::.Committ...... 4 ettt3a:a :: arch :>::Aftet>the;:f ty.::::::::.::::.:..::::::::::::::::.:::.::: g:.::.:.::.::::::::.:.::.::::::.:.:::::::::.:::::.::::::::::::::::.:..;.:::. o is formed then a. aclltat 't a : ` `'' f or n be brae;::: t>: .........:....::.............:...::.........:........ h .m...This:wrlh<lae tatdiii` iteitiontiie.> .::::::: P::::::::::::::::..::...............:.:.::.:::.:::::::::::::::::::::::::::::.:::::: g:::::::::.::::::::::::::::::::..::::::::::::::::::::::::::::g::.::::::::::::.::::::::::::::::..;..::.::::::::. Co mu r e ae m`itfee. e rn n S a s Corn A nda th .ou' :" `'`''' `tn 'e tY.......:.::._:.:..:..:........:.:..::.:.........:. �r.. h co l tlon sA>1 stslit uld:beaulim�tted --th <> .......:::::.:.:.:.::..:::..::........................g....:.:.::.::.:.::::::.:g:.:::::::::::1.::;.:::::... Council it -.4 ss t o the March ..4:' stun o 1 Co mtfeeeetari' `:> "`' .:..::.....:.. »..:>:.:P.,..:.: :.:;;;::; ::::. rn....... .:.....:..gao t#tat �t ri'a:::> a ed u ..and ;: .... distnliuted> t tl' ::»:<eet'>`>::: »>> >< «<< »'> >>> < < > > >> <»> ' ..... <>'>»<«<':' < > ><»<>» » <` Councilmember Nordquist said he will make a call to the County Council as they are going through the same process. WAYWAYI) en e 100R 1 -J1,- The Council briefly recapped the day's agenda. At 4:40 p.m., Council President Petruzzi called an Executive Session regarding -Fire Station #6 which was previously discussed on the agenda. The Executive Session was completed at 4:59 p.m. At 5:00 p.m., the meeting was adjourned for the day. SATURDAY SESSION, FEBRUARY 25. PARTICIPANTS: Council President Petruzzi Councilmember William J. Kasper Councilmember Dave Earling Councilmember Roger L. Myers Councilmember Barb Fahey Councilmember John Nordquist Councilmember Michael W. Hall City Attorney John Wallace Barb Mehlert, Recorder At 8:00 a.m., the meeting was called to order by Council President Tom Petruzzi. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 7 City Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21, 1995 {� OF INTEREST; EXECUTIVE SESSIONS; AND DE NOVO BEARINGS. & DISCUSSION ON DE NOVO BEARINGS I John Wallace, City Attorney gave a 1-1/2 hour presentation concerning the above mentioned topics. The presentation included De Novo Hearing procedures, Quasi Judicial hearing procedures, and public hearing procedures. Mr. Wallace also presented a short course of Open Public Meetings Act, Appearance of Fairness Doctrine, Limitations on the imposition and mitigation requirement, Finding and Conclusions and the "takings" issue. Council discussed De Novo Hearings and expressed frustration over the lack of procedures and order during many of the hearings. Councilmembers said many times, the appellant or applicant is distributing information to Council right before the hearing starts and many times, it is of great length. Council also discussed the problem of hearings going past their scheduled time allotments which lengthens the meeting considerably. Mr. Wallace said the Council may enact their own rules for De Novo Hearings, as some other cities have done. Mr. Wall aace said the rules could address the issues the Council is concerned with. The rules would address such issues as: 1) Deadline for submittal of materials to City Clerk's Office (no material's handed out during meeting); 2) specific time allotments that are adhered to for both the appellant/applicant, and; 3) The applicantlappellant can only bring up what is scheduled on the agenda within the appeal or is within the applicant's request (the appellant or applicant cannot bring up any subject that is not included in the application/appeal). Mr. Wallace said many other cities also do not let audience members speak for/against a hearing item if they have not participated in the hearings prior to the City Council Hearing such as Planning Board and Architectural Design Board Hearings (standing order). Councilmember Hall discussed the possibility of imposing a fee for those appellants who wish to appeal projects. Councilmember Hall said many times, appellants force an applicant to come back several times, thus tying up their project. Councilmember Hall said the fee could cover a small portion of city staf'sitime in processing the appeals. City Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 VISIONARY DISCUSSION REGARDING GOALS FOR EDMONDS' OVER NEXT 10-15 YEARS Councilmember Fahey and Councilmember Earling began the discussion. The Council discussed possible components of a vision plan for Edmonds and then discussed �1 how those components could be put together into a unified plan. U Councilmember Nordquist said in order to create a good vision plan for the City, we need to get out into the community and gather a wide variety of citizens to participate in the process. Councilmember Earling agreed and said the City needs to advertise to all citizens in several ways, not just place a small meeting notice in the paper. Councilmember Fahey said the next step is to work as a group and look at everything that has been done with regards to a vision plan for Edmonds and then assemble components from that. Councilmember Myers suggested a moderator then be brought in who would volunteer his/her time to facilitate the process. Councilmember Earling agreed and said he has a specific individual in mind who has done this sort of project in the past. Coucilmember Earling said he would contact the individual and see if he is interested in volunteering his time. Councilmembers concurred. Councilmember Nordquist said he has an alternate person should it be needed. s CONSENSUS The Counel will<hold aspectal. meeting to focus specifically on t xs toThe . C60.d l agreed to check their individual calendars anti: at t E next regular City Council meeting;; they will scl;eclule a meeting to discuss this further DISCUSSION ON APPROPRIATE USE FOR PUBLIC WORKS SITE Councilmember Nordquist began the discussion. He outlined several possible uses for the n� former Public Works building/site. He then referenced a letter from citizen Syd Locke who has requested that "the promise be kept" to move the parks and maintenance facility from the park to 1 the vacant Public Works site. Councilmember Nordquist said this can be considered, however, there is nothing in the written record where the Council has directed the maintenance/parks 11w facility to that site. U The following possible scenarios were outlined: • Joint venture with another governmental agency (Councilmember Nordquist gave an example of Mountlake Terrace and Lynnwood sharing a Public Works facility); • Port of Edmonds may have a need for the property for storage, etc.; • Treatment Plant may want to use a portion of the facility for their needs; • Segregate the front/back of the building. Maybe Parks and Recreation could be moved down to the public works site in the front of the building and the parks maintenance could occupy the back of the building; Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 9 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21, 1995 • Chambers Cable might want to relocate to the site. Councilmember Nordquist said he has also been contacted by a private enterprise regarding their interest in the site. Councilmember Fahey discussed the Parks Open Space Plan and said it discusses the possibility of moving the Parks and Maintenance to the Public Works site, but no real decision was outlined. Regarding the short term/intermediate needs for the City, the Council said if a bond passes for construction of new city hall space, the Public_ Works site is going to be needed for public safety while their new facilities are being built. I Councilmember Nordquist said the Public Works site building is good space and he is not interested in someone occupying the space on a short/intermediate term who would have to extensively renovate and thus change the character of the building. Councilmember Nordquist said his concern is that there are departments within the City who could use the site right now and the Council may not know who or what those needs are. Councilmember Earling said the value of the property should be figured in at some point. The approximate value according to him is between $1.2 and 1.4 million. DISCUSS COUNCIL/MANAGER FORM OF GOVERNMENT. Councilmember Kasper lead the discussion. Councilmember Kasper said there are many citizens who are frustrated and unhappy with the current administration and current form of government. Councilmember Kasper said many citizens have voiced this opinion to him. Councilmember Kasper suggested the Council may wish to go to a public vote to see the interest level in changing to a Council Manager form of government. Councilmember Petruzzi said he believes the ultimate form of government is a Council -Manager form of government, however, only when a city is in the start up phase. He believes once a city is as established as Edmonds, it shouldn't really be considered unless there is a great deal of frustration from citizens, a fact that he has not heard. The majority of Councilmembers agreed. Councilmember Kasper said he brought this to the Council for their information to let them know there are many people dissatisfied and it is his belief they will be submitting a petition to the City asking to go to ballot to decide the form of government. Councilmember Kasper said he is told that if the Council does not call an election for May 16; 1995 and a petition comes in afterwards, all six elected offices will have to run again next year if the public votes for a change. However, if it is done by May 16, then it would be over this Fall and elections would stand as a Council Manager Form of Government for two and four year terms with Mayor elected 2 - 4 years by and from the City Council. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 10 City Council Approved Summary Minutes Council Retreat: February 24, 25,1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 INDIVIDUAL TOPICS Councilmember Fahey brought up Initiative 164 which is crafted to wetland concerns, but opens up legal ramifications which will be extremely detrimental to the City. Councilmember Fahey reviewed the overview of the initiative. In essence, Councilmember Fahey said the initiative will put the city in a position where there will be a window of time where the City will have no control over land use issues. Councilmember Fahey said cellular towers will be able to locate anywhere, adult entertainment will be able to locate anywhere and basically, land use regulations will be pretty much null and void. Councilmember Fahey said if the City imposes land use regulations on anyone, and if it can be proved in court that the City has done something to diminish the economic value of the property, the city will have to monetarily pay the developer to make up for that non-use of the property. How much that monetary payment will no doubt be decided in court. Councilmember Fahey said we have to form an alliance and get the word out to our legislators and everyone that this should not be passed. Council agreed. REVIEW OF 1994 CITY COUNCIL GOALS AND ESTABLISHMENT OF 1995 CITY COUNCIL GOALS Councilmember Petruzzi: • Bring to a conclusion on what we are gong to do on space needs • Create an Economic Development Council • Complete review of ADB process • Formally articulate the overall vision of what Council sees Edmonds in the future • Final approval of Comprehensive Plan Councilmember Kasper • Council/Manager form of Government • Enforce Speed limits throughout City • Truck signage - correct and enforce • Eliminate Do Novo Hearings Councilmember Nordquist • Signage. Concerned that Staff does not check for proper signage/violations until there is a complaint called into city. • Planning Department: Needs to become more user friendly. • Institute a per -diem for Planning Board Members (scheduled for Finance Committee in March) • Cut down length of Council meetings. Too many times, the meetings go past 10:00 unnecessarily Councilmember Hall: • Adoption of Cable Franchise renewal • Establish rules for De Novo hearings • Edmonds Comprehensive Plan tie in with Arts Plan • Enact an emergency response plan: All Councilmembers to be notified immediately in the event of any major incident/event concerning the City of Edmonds. Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - LaConner, Washington Page 11 City Council Approved Summary Minutes Council Retreat: February 24, 25, 1995 APPROVED AT THE CITY COUNCIL MEETING TUESDAY, MARCH 21,1995 • Adopt a Cellular Tower ordinance which addresses income generation for City. (Does not want city to be taken advantage of). Councilmember Earling • Passage of RTA ballot measure on March 14. • Complete a comprehensive transportation plan for City of Edmonds • Implement Community Cultural Plan • Address and shorten the length of City Council meetings (Mayor/Council portion to lengthy) Council President Petruzzi said nothing should be pulled from the Consent Agenda. He noted this happens quite often which adds greatly to the length of the meeting. It was suggested that the Consent Agenda be approved all at once and when the motion is made to pass it, a Councilmember would then simply vote against a Consent Agenda item if that is his/her wish. If a Councilmember has many questions on a Consent Agenda item, he/she should get the answer before the meeting. Councilmember Earling said Consent Agenda items are items that the Council has already discussed in the past and should not have to be pulled. Councilmember Fahey: • Establish rules for De Novo Hearings • A response mechanism needs to be in place regarding citizen letters to Council. • Establish and implement a process of the Economic Development Council • Establish and implement a visioning goal for Edmonds • Start the process for a salary plan • Establish and implement an emergency response plan in which all Councilmembers are contacted when a major incident/event happens involving the City. • Bring conclusion to the Space Needs issue. • Continue ADB Evaluation process • Become more involved in the legislative process in Olympia • Continue the process regarding joint venture for a closed swimming pool Councilmember Roger Myers: • Work against Initiative 164 • Bring conclusion to the Space Needs issue • Have an Economic Development Plan ready by July, 1995 • Work with Edmonds School District and Port regarding mutual issues • Develop long range goals • Meet with all department supervisors With no further business, the City Council recessed at 3:20 p.m. THIS MEETING WAS TAPE RECORDED AND THE RECORDING IS A VAILABLE IN THE CITY CLERK'S OFFICE SHOULD ANY INDIVID UAL WISH TO REVIEW IT. liR M. H LL, A RH01,IDA J. CH, CITY CLERK Approved Summary Minutes of the City Council Retreat February 24, 25, 1995 - UaConner, Washington Page 12 1 Community Needs Assessment 2 review existing performance 3 peerform engineering analysis 4 prepare questionnaire 6 mailtreceive survey 6 tabulate survey 7 interview civic leaders 8 Prepare RFP.Franchise Renewal 9 review results from needs/interests 10 establish policy guidance 11 prepare draft RFRP 12 receive city approval of RFRP 13 submit RFRP to operator . 14 Prepare Ordance/Agreement 16 negotiate with operator 16 draft ordinance/agreement 17 Approve ordinancelagreement 18 prepare draft documents 19 present documents to city 20 instruct staff on use of models 1996 3/30 /30 11/16 CABLE TV FRANCHISE RENEWAL WORKPLAN 1996 4,i