03/22/2005 City CouncilMarch 22, 2005
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council
Chambers, 250 5`h Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Gary Haakenson, Mayor
Richard Marin, Council President
Michael Plunkett, Councilmember
Jeff Wilson, Councilmember
Mauri Moore, Councilmember
Peggy Pritchard Olson, Councilmember
Dave Orvis, Councilmember
Deanna Dawson, Councilmember
ALSO PRESENT
Bryan Huntzberger, Student Representative
1.. APPROVAL OF AGENDA
STAFF PRESENT
Gerry Gannon, Assistant Police Chief
Duane Bowman, Development Services Director
Dan Clements, Administrative Services Director
Noel Miller, Public Works Director
Rob Chave, Planning Manager
Stephen Koho, Treatment Plant Manager
Darrell Smith, Traffic Engineer
Don Fiene, Assistant City Engineer
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
Change to tt�e Council President Marin requested "Authorization to Call for Bids for the Influent and Effluent Pump
Agenda VFD Replacement Project" be added as Consent Agenda Item J.
COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, FOR
APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
Council. President Marin requested Item E be removed from the Consent Agenda.
COUNCILMEMBER MOORE MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR
APPROVAL OF THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM E. MOTION
CARRIED UNANIMOUSLY. The agenda items approved are as follows:
(A) ROLL CALL
Approve
3/15/05
Minutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 15, 2005.
(C) APPROVAL OF CLAIM CHECKS #78020 THROUGH #78213 FOR THE WEEK OF
Approve
Claim Checks MARCH 14, 2005, IN THE AMOUNT OF $428,093.06. APPROVAL OF PAYROLL
DIRECT DEPOSITS AND CHECKS #40364 THROUGH #40439 FOR THE PERIOD
MARCH 1 THROUGH MARCH 15, 2005, IN THE AMOUNT OF $836,833.84.
Claims for
Damages (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM SCOTT MICHAEL
WARREN (AMOUNT UNDETERMINED), ANNE E. STRIEBY (AMOUNT
UNDETERMINED), AND JAMES O'BRIEN ($2,161.70).
Edmonds City Council Approved Minutes
March 22, 2005
Page I
220` St. SW (F) AUTHORIZATION FOR THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT NO.
Improvements
Project 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PERTEET
ENGINEERING FOR THE DESIGN OF 220TH STREET SW IMPROVEMENTS (NINTH
AVENUE SOUTH TO 84TH AVENUE WEST) PROJECT.
Energy /Utility (G) AUTHORIZATION FOR THE MAYOR TO SIGN AN INTERAGENCY AGREEMENT
Conservation WITH THE WASHINGTON STATE DEPARTMENT OF GENERAL
Projects ADMINISTRATION TO PROVIDE PROJECT MANAGEMENT SERVICES RELATED
TO ENERGY /UTILITY CONSERVATION PROJECTS.
Ord# 3543 (H) ORDINANCE NO. 3543 VACATING A PORTION OF THE SIERRA PLACE RIGHT -OF-
Vacate a WAY IMMEDIATELY SOUTH OF 1142 SIERRA PLACE AND EAST OF THE
Portion of
Sierra Place I DEVELOPED CUL -DE -SAC OF SIERRA PLACE. THIS PORTION CONSISTS OF THE
Right of way I NORTH 25 FEET OF THE 50 FEET WIDE RIGHT- OF-WAY. (APPLICANTS: DARRYL
AND SHARI LEWIS / FILE NO. ST -03 -1.76)
School
Retirees (I) PROCLAMATION IN HONOR OF SCHOOL RETIREES APPRECIATION WEEK,
Appreciation MARCH 21 — 27, 2005.
Influent and
Effluent Pump (J) AUTHORIZATION TO CALL FOR BIDS FOR THE INFLUENT AND EFFLUENT
VFD Replace- PUMP VFD REPLACEMENT PROJECT.
ment
Item E: Approval of List of Edmonds Businesses Applying for Renewal of their Liquor Licenses
with the Washington State Liquor Control Board
Council President Marin advised he pulled this item from the Consent Agenda to abstain from the vote.
Liquor
Control Board
COUNCILMEMBER MOORE MOVED, SECONDED BY COUNCILMEMBER OLSON, FOR
APPROVAL OF ITEM E. MOTION CARRIED (6 -0 -1) COUNCIL PRESIDENT MARIN
ABSTAINED. The item approved is as follows:
(E) APPROVAL OF LIST OF EDMONDS BUSINESSES APPLYING FOR RENEWAL OF
THEIR LIQUOR LICENSES WITH THE WASHINGTON STATE LIQUOR CONTROL
BOARD.
3. AUDIENCE COMMENTS
There were no members of the audience present who wished to provide comment.
4. REPORT ON CITY COUNCIL RETREAT AND FOLLOW UP ON POTENTIAL COMMITTEE
FORMATION TO STUDY DESIGN GUIDELINES AND CODE DEVELOPMENT FOR
DOWNTOWN.
Report on Council President Marin reported on the Council retreat held over the past weekend, commenting it was a
RetreaCouncil great experience that included a facilitator, Art O'Neil. Council President Marin explained the first half
of the first day the Council and Mayor participated in team building exercises which provided an
opportunity to share insights, talk candidly and get to know each other better.
The afternoon of the first day was spent discussing how the Council would respond to potential cuts in
public safety. The Council concluded they were not anxious to consider cuts in police and fire services
and although other cities have considered reducing the services they provide during budget shortfalls, the
Council agreed they wanted to avoid that if at all possible. The Council reached the same conclusion for
other services the City provides; they wanted to maintain existing service levels. The Council also
Edmonds City Council Approved Minutes
March 22, 2005
Page 2
discussed economic development and concluded they wanted to give additional direction to staff for
development of an Economic Development element in the Comprehensive Plan next year. The Council .
also discussed transportation and recreation.
In response to a request from Councilmember Orvis, a presentation was provided by community member
Bob Gregg regarding a downtown revitalization plan, a public private partnership, that was shared with
the ACE group recently. The Council had a limited amount of discussion regarding the plan and agreed
to schedule a presentation at a future Council meeting.
The Council then discussed the proposed committee and concluded rather than involving another layer of
people, it would be preferable to focus the effort at the Council level during a shorter period of time. The
Council agreed to have staff provide further information and discuss it again tonight. Council President
Marin reported Development Services Director Duane Bowman, Community Services Director Stephen
Clifton and he have communicated with Mark Hinshaw, LMN Architects, and a proposal was drafted to
have the Council review the issue on four successive Thursday evenings during April on a time and
material basis not to exceed $7,000. He advised that Mr. Bowman and Mr. Clifton prepared an outline of
material to be explored. If the Council was agreeable, Mr. Hinshaw would prepare a scope of work and
the necessary documents to move forward.
COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, TO
ALLOCATE UP TO $7,000 FROM COUNCIL CONTINGENCY TO HIRE MARK HINSHAW,
LMN ARCHITECTS, TO ASSIST THE COUNCIL IN THE APPROXIMATELY FOUR WEEK
PROCESS TO BEGIN IN APRIL.
Councilmember Dawson commented this was the first she had heard of the Council's review taking place
on Thursday evenings; it was her understanding at the retreat that it would occur during regular Council.
meetings. She was uncertain whether she or other Councilmembers were available every Thursday in
April. She commented the regular Council meeting agenda for April appeared quite light and she
preferred to have the discussion during regular Council meetings. She also requested further information
with regard to the scope of work before making a decision regarding an expenditure of that amount.
Council President Marin responded Mr. Hinshaw was also available on the four Tuesdays in April. Mr.
Bowman pointed out the agendas on April 5 and 19 were full and contained items that could not be
rescheduled including a closed record review, a street vacation and a presentation regarding the Planning
Board's previous recommendation with regard to the Design Guidelines. He noted Council Committees
were scheduled to meet April 12 and a Council meeting could be held after the committee meetings. He
explained none of the agenda items scheduled for April 19 could be rescheduled, including public
hearings on rezone applications to implement the Comprehensive Plan as well as a closed record review.
He proposed a work session could be held during the April 26 Council meeting.
Councilmember Dawson commented it was her understanding the Design Guidelines were what the
consultant would be discussing and suggested the presentation regarding Design Guidelines and the
review by the consultant be combined. Mr. Bowman recalled when the Design Guidelines were discussed
at the retreat, the Council requested a presentation to refresh the Council regarding the guidelines as well
as inform the new Councilmembers.
Councilmember Dawson reiterated her understanding was the point of hiring a consultant was to work
through the Design Guidelines. Mr. Bowman explained Mr. Hinshaw would also review the Design
Guidelines considering the Comprehensive Plan to determine what modifications would need to be made.
He noted the Design Guidelines need not be referred back to the Planning Board as the Planning Board
had already held a public hearing. If the Council proposed to adopt specific zoning/development
Edmonds City Council Approved Minutes
March 22, 2005
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regulations, those would need to be referred to the Planning Board for a public process, public hearing
and recommendation.
Councilmember Plunkett was uncertain regarding his availability every Thursday during April. He
expressed concern that no scope of work, outline, etc. had been presented to the Council. It was his
impression that the Design Guidelines would be reviewed 1 -2 weeks after the Council began the review
with the consultant. He was uncomfortable voting to appropriate $7,000 without further information.
Councilmember Moore also expressed concern with the proposed schedule as she and her family planned
to be out of town during spring break in April. She was also interested in a more clear outline of the
scope of work.
Councilmember Wilson concurred with the concern expressed regarding the proposed schedule, noting he
would be out of town at least one Thursday during April. He pointed out it would be beneficial for
Councilmembers to have a scope of work prior to taking action to appropriate funds. He preferred the
review occur during regular Council meetings as much as possible. He suggested returning at the next
Council meeting with a scope of work and Councilmembers bring their calendars to minimize scheduling
conflicts.
Councilmember Olson agreed with Councilmember Wilson's suggestion.
COUNCIL PRESIDENT MARIN WITHDREW HIS MOTION WITH THE AGREEMENT OF
COUNCILMEMBER MOORE.
Councilmember Plunkett suggested in addition to a scope of work, the objectives of the review also be
identified.
5. MAYOR'S COMMENTS
Mayor Haakenson had no report.
6. INDIVIDUAL COUNCIL REPORTS ON OUTSIDE COMMITTEEIBOARD MEETINGS
Council President Marin reported the Snohomish County Health District Program and Policy Committee
IIcalth received a presentation on a wellness program that the Health District plans to implement. This is a
District p p g p p
model program that has been executed in Moses Lake and Mount Vernon that concentrates on helping
people understand the big picture of wellness and developing advisory groups to assist in this effort. He
also reported on accompanying a Health District representative to the Tulalip Tribe monthly meeting of
the tobacco cessation program. He noted this was a very interesting and enlightening program.
Pnb'iio Councilmember Moore reported on Public Facility District (PFD) meetings, recalling the PFD made a
District presentation to the Council at the retreat. She reported at today's meeting, the PFD was reviewing the
requirements the Council identified at the retreat and discussing revisions to the Interlocal Agreement
between Snohomish County, the City and the PFD. She noted the PFD was also working with FACE.
Community
Outreach Council President Marin invited the public to the Community Outreach Council meeting at the
Meeting Meadowdale Clubhouse on March 29 at 7:00 p.m.
Parking I Councilmember Plunkett reported at the March 14 Parking Committee meeting it was suggested that
Committee consideration be given to restricting parking near Frances Anderson Center on Main and Dayton to users
of the facility and encouraging employees to park further away. He reported increased parking
Edmonds City Council Approved Minutes
March 22, 2005
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enforcement in downtown was delayed until May. The Committee was also considering up to an
additional seven ADA parking spaces in downtown. In approximately 30 days, the Parking Committee
will be considering tweaks to the parking code; following Traffic Engineer Darrell Smith's review, the
changes will be referred to the Community Services/Development Services Committee for review.
Councilmember Dawson reported SnoCom had taken on two new agencies in recent months, Fire District
SnoCom 1 as a contract agency and Mukilteo as a member agency. SnoCom is also considering technological
solutions to border issues between the two dispatch agencies and Snohomish County. A solution to
address fire needs has been identified; during the next 30 days,consideration will be given to whether that
solution would also address the Police Department's needs.
Councilmember Dawson reported Lynnwood Councilmember Ruth Ross was elected Vice-Chair of
SnoCom and she was elected Chair of SnoCom.
Port of Councilmember Orvis reported the Port of Edmonds discussed a proposed new weather station that would
Edmonds be located near the Anthony's building. The weather station would provide information to boaters and to
the public and would include several other features. The Port Commission also had a detailed discussion
regarding their Master Plan. He anticipated the Master Plan would be approved at their March 28
meeting.
Councilmember Wilson reported the February Snohomish County Tomorrow (SCT) meeting included a
Snohomish
County report from the Puget Sound Regional Council (PSRC) representation who advised the PSRC work
Tomorrow program would be adopted and the Destination 2030 plan would be amended at the March General
Assembly meeting. The SCT meeting also included election of officers —Everett Councilmember Mark
Olson and Snohomish County Executive Aaron Reardon were elected Co-Chairs.
With no further business,the Council meeting was adjourned at 7:25 p.m.
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G• Y KENSON,MAYOR SANDRA S. CHASE,CITY CLERK
Edmonds City Council Approved Minutes
March 22,2005
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AGENDA
1 ° EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North
7:00 - 10:00 p.m.
MARCH 22, 2005
7:00 p.m. - Call to Order and Flag Salute
1. Approval of Agenda
2.. Consent Agenda Items
(A) Roll Call
(B) Approval of City Council Meeting Minutes of March 15, 2005.
(C) Approval of claim checks #78020 through #78213 for the week of March 14,
2005, in the amount of $428,093.06. Approval of payroll direct deposits and
checks #40364 through #40439 for the period March 1 through March 15, 2005,
in the amount of$836,833.84.*
*Information regarding claim checks maybe viewed electronically at www.ci.edmonds.wa.us
(D) Acknowledge receipt of Claims for Damages from Scott Michael Warren
(amount undetermined), Anne E. Strieby (amount undetermined), and James
O'Brien ($2,161.70).
(E) Approval of list of Edmonds businesses applying for renewal of their Liquor
Licenses with the Washington State Liquor Control Board.
(F) Authorization for the Mayor to sign Supplemental Agreement No. 3 to the
Professional Services Agreement with Perteet Engineering for the design of
220"' Street SW improvements (Ninth Avenue South to 84th Avenue West)
project.
(G) Authorization for the Mayor to sign an Interagency Agreement with the
Washington State Department of General Administration to provide project
management services related to energy/utility conservation projects.
(H) Proposed Ordinance vacating a portion of the Sierra Place right-of-way
immediately south of 1142 Sierra Place and east of the developed cul-de-sac of
Sierra Place. This portion consists of the north 25 feet of the 50 feet wide
right-of-way. (Applicants: Darryl and Shari Lewis / File No. ST-03-176.
(I) Proclamation in honor of School Retirees Appreciation Week, March 21 - 27,
2005.
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CITY COUNCIL MEETING AGENDA
MARCH 22, 2005
3. Audience Comments (3 Minute Limit Per Person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings.
4. (15 Min.) Report on City Council Retreat and follow up on potential committee formation
to study design guidelines and code development for downtown.
5. ( 5 Min.) Mayor's Comments
6. (15 Min.) Individual Council Reports on Outside Committee/Board Meetings
ADJOURN
Parking and meeting rooms are accessible for persons with disabilities.
Please contact the City Clerk at(425) 771-0245 with 24 hours advance notice for special accommodations.
A delayed telecast of the meeting appears on cable television- Government Access Channel 21.
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