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03/17/1987 City CouncilTHESE MINUTES SUBJECT TO MARCH 31, 1987 APPROVAL EDMONDS CITY COUNCIL MINUTES. MARCH 17, 1987 The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Lloyd Ostrom Mary Lou Block, Planning Div. Mgr. John Nordquist Peter Hahn, Comm. Svs. Director Steve Dwyer Jim Barnes, Parks & Rec. Div. Mgr. Laura Hall Bob Alberts, City Engineer Jo -Anne Jaech Jack Weinz, Fire Chief Bill Kasper Bobby Mills, Public Wks. Supt. Jack Wilson Scott Snyder, City Attorney Tony Russell, Student Rep. Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten wished everyone a happy St. Patrick's Day. CONSENT AGENDA Items (H) and (I) were removed from the Consent Agenda. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF MARCH 10, 1987 (C) APPROVAL OF MINUTES OF FEBRUARY 24, 1987 (D) SET APRIL 21, 1987 FOR HEARING ON HEARING EXAMINER RECOMMENDATION TO VACATE THE EASTERLY 20' OF THE UNDEVELOPED RIGHT-OF-WAY OF 78TH AVE. W. ADJACENT TO RESIDENCE AT 23627 - 78TH AVE. W. (ST-1-87/CITY OF EDMONDS) (E) ADOPTED RESOLUTION 656 COMMENDING RETIRING MOUNTLAKE TERRACE POLICE CHIEF LOREN WATSON (F) REPORT ON BIDS OPENED MARCH 11, 1987 FOR SEWAGE FLOW METERING STATIONS AND AWARD OF CONTRACT TO MARSH-McBIRNEY, INC. ($27,478.22 INCLUDING SALES TAX) (G) SET APRIL 7, 1987 FOR HEARING ON PLANNING BOARD AND RECOMMENDATION ESTABLISHING RS-8 AND BN ZONING ON PROPOSED ANNEXATION IN VICINITY OF SHERWOOD ELEMENTARY SCHOOL (R-1-87/CITY OF EDMONDS) (J) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING APPEAL OF HEARING EXAMINER DECISION ON STAFF INTERPRETATION OF SUBDIVISION CONDITION REQUIRING ADDITIONAL PAVING ALONG THE PROPERTY AT 9639 BLAKE PL. (AP-21-86/APPELLANTS: JONATHAN AND KATHLEEN HOUGHTON) ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING HEARING EXAMINER RECOMMENDAT City Attorney Scott Snyder said a point was raised by a citizen regarding paragraph B on page 2. Mr. Snyder clarified that the City will pay the differential cost of a 6 inch pipe and 8 inch pipe and not the differential cost of installation. He noted that another version of the Find- ings amending paragraph B was included in the Council packets. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (H) AS AMENDED. MOTION CARRIED. Councilmember Kasper abstained from voting and left the room during the discus- sion. ADOPTION OF FINDINGS OF FACT AND CONCLUSIONS OF LAW.REGARDING APPEAL OF HEARING EXAMINER DECI- SION ON ACCESSORY DWELLING UNIT AT 9328 - 216TH ST. S.W. (CU-59-86/AP-3-87/APPELLANT: RANDY BO G) LITEM I ON THE CONSENT AGENDAJ Councilmember Nordquist referred to page 2, paragraph A. He recommended that the sentence read, "He shall maintain all appliances inside the current house". Councilmember Wilson noted that paragraph A makes reference to enclosure of the appliances. Councilmember Nordquist said he would like that paragraph to specify that the appliances are either enclosed or maintained inside. Councilmember Hall cautioned that the Findings should be written as the Council intended in the motion. Councilmember Nordquist said the appliances could be moved inside and then moved back outside at a later time, and he wished to guard against that occurring. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE ITEM (I). MOTION CARRIED. Councilmember Dwyer abstained from voting on Item (I) because he was not present at that hearing. PRESENTATION OF COMMUNITY SERVICE AWARD TO CONQUEST CENTER Mayor Naughten said the Community Service Award is an award that is given to individuals and organizations who have made a significant contribution to the improvement of the quality of life in the community. Mayor Naughten said chemical dependency, whether it is alcoholism or drug abuse, has devastating effects on our communities. Conquest Center is a support resource service the community can turn to in need and a place where professional help for recovery from drug abuse and chemical dependen- cy is available. The Center recently celebrated its 25th anniversary in the Edmonds community. It has treated over 5,000 individuals in that 25 year period, and the Center's success story is outstanding. It has been recognized and commended by Governor Booth Gardner as well as judicial and law enforce- ment officials throughout the. State. Mayor Naughten said the City of Edmonds is proud that Mr. Gerard Sanders and his organization have been in the community performing a very valuable public service. Mayor Naughten reported that he recently attended the 25th anniversary of Conquest Center, and over 900 people attended. Mayor Naughten presented Mr. Sanders with the Community Service Award. Mr. Sanders said he was honored to receive the award on behalf of the Conquest Center. Mr. Sanders said the Conquest Center has been located in the City of Edmonds for the past 17 years. He was sentenced to Walla Walla State Penitentiary for drug -related offenses and was released 25 years ago. He formed a half -way house in Seattle to help reform drug abusers. The program was later relocated to Edmonds and has served over 5,000 people on an in -patient basis and, also, a number of people on an out -patient basis. Mr. Sanders said his faith in God has helped him through his ordeal. The Conquest Center focuses on the spiritual aspect of life, also. Mr. Sanders thanked Mayor Naughten and the City Council for the award. INTRODUCTION OF VISITORS FROM HEKINAN JAPAN Mayor Naughten said the visitors from Hekinan, Japan are the first student visitors to visit Edmonds. The students are in Edmonds as a result of a visit in the recent past from a delegation from Japan from the Sister City Committee. Mayor Naughten read a letter from the Mayor of Hekinan as follows: "I present this letter to you through the four youths from Hekinan to visit Edmonds. They will stay in private homes in Edmonds through the good auspices of Mrs. Uhlman and the people who will be host families. "I believe that the way of home stay is very useful, especially for young people, to promote mutu- al understanding and overcoming differences in manners and customs. EDMONDS CITY COUNCIL MINUTES Page 2 MARCH 17, 1987 "This visit of the four is the first exchange between citizens of our two cities. I hope their visit will increase Edmonds' citizens interest in Hekinan City and exchanges will be developed". Mayor Naughten said the exchanges are part of the preliminary formality to the establishment of the Sister City relationship. He said Hekinan has expressed.an interest to engage in a relation- ship with Edmonds. Mayor Naughten introduced Mrs. Uhlman, Chairperson of the Sister City Committee. Mrs. Uhlman introduced the delegation from Hekinan, Japan and the host families each were staying with as follows: Mitsuhiro Suzuki, Norbert and Carol Noack; Masatomo Kato, Mr. & Mrs. Dennis Self; Yumiko Takahashi, Don and Jean Puckett; Hiroko Kobayashi, Bill and Jo -Anne Stevens -Morton. Mrs. Uhlman introduced Kenneth Horano, an Edmonds citizen who is assisting the delegation in translation. Mayor Naughten thanked the Sister City Committee and welcomed the guests from Japan. He ex- pressed his appreciation to the host families for sharing their homes. Mayor Naughten said nine students will also be visiting Edmonds in August, and the Mayor of Hekinan will make a visit in June. AUDIENCE Mayor Naughten opened the audience portion of the meeting. No input was offered by .the public. Mayor Naughten closed the audience portion of the meeting. City Attorney Scott Snyder noted that the Council, on March 3, 1987, approved the utility agree- ment that would extend services for Allied Roofing annexation and tract and approve a schedule for review. He said the first of two hearings was to be scheduled on March 17 but it was not advertised. He requested that the first hearing be scheduled on March 31. The hearing was sched- uled on March 31, 8:30 p.m., Plaza Room. HEARING ON TRAFFIC MODIFICATION TO OLYMPIC VIEW DR./OLYMPIC AVE. INTERSECTION City Engineer Bob Alberts reported that a public hearing for the proposed street improvements to the intersection of Olympic View Drive and Olympic Avenue was requested by the Council on Febru- ary 10, 1987. The proposed improvements were to be installed in response to a hazardous condi- tion brought to Staff's attention. Staff was directed not to make any modifications until after a public hearing was held. The existing raised islands, narrow travel lanes, and abrupt curve on Olympic View Drive contrib- ute to the collision of motorists with the raised islands. The islands act as barriers to prohib- it left turns from Olympic View Drive onto Olympic Avenue. The proposed modifications would not change the traffic patterns but would eliminate the raised islands, widen the lanes, and improve the road curvature. Small buttons would also be installed on Olympic View Drive, one each side of the curve to make motorists aware that they are approaching the curve. Councilmember Wilson inquired about the number of complaints that Staff received from the public regarding the present configuration. Mr. Alberts replied four. Councilmember Wilson inquired if any accidents have occurred at the intersection. Mr. Alberts replied affirmatively. Councilmem- ber Wilson inquired if the island was the cause of the accidents. Mr. Alberts replied affirma- tively. Councilmember Wilson recalled that the island was installed to prevent left turns. He inquired what function the buttons would serve. Mr. Alberts said the Police Department must enforce the left turn restriction. Councilmember Wilson said he does not and never has had any trouble with the present configuration. Mr. Alberts pointed out that the ten inch raised buttons that were installed throughout the State, which are now being removed, were now thought to pose any problems until several lawsuits were filed and the plaintiffs prevailed. Councilmember Hall recommended that a solid configuration of buttons be installed where the is- land now exists and an additional row of buttons be installed on Olympic Avenue and Olympic View Drive as depicted on the diagram. Mr. Alberts clarified that the buttons that are proposed are eight inch, reflectorized, triangular buttons. Councilmember Jaech inquired if the concrete dividers that are utilized on the freeway could be installed rather than the buttons. Mr. Alberts said those dividers could potentially create a more hazardous situation than already exists. EDMONDS CITY COUNCIL MINUTES Page 3 MARCH 17, 1987 Shirley Schleckner, 1515 Olympic View Drive, said she favored the proposal by the Engineering Department. She said all of the accidents that she has observed at the intersection involved one vehicle and were caused by the barrier. Ms. Schleckner added that the proposal before the Coun- cil will allow her to turn into her driveway. Fred Graham, 19316 Olympic View Drive, said he also favored the proposal by the Engineering De- partment. He said most of the cars that were involved in accidents end up in his hedge. The accidents occurred in the early hours of weekend mornings and were speed related. Mr. Graham said accidents occurred before the island was installed and have continued to occur since then; however, the island forces the skidding cars to a different place in the hedge. William Anderson, 1505 Olympic View Drive, concurred with Ms. Schleckner's request to be able to turn into her driveway. He also concurred that the islands pose a hazard. Mr. Anderson said at least six accidents have occurred within a nine -month period and all were speed related. He expressed concern that two -car accidents will occur if the islands are not removed and replaced with some other form of barrier. Mayor Naughten closed the public portion of the hearing. Councilmember Wilson expressed concern that the barrier was installed to prevent two -car acci- dents and is proposed to be removed. He said the barrier was installed to prevent cars from travelling south on Olympic Avenue to Puget Drive. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE STAFF TO MODIFY THE INTERSECTION, AS PROPOSED, AND TO BE EVALUATED IN SIX MONTHS. MOTION CARRIED. HEARING ON PROPOSED POST OFFICE LOCATION AT PERRINVILLE (CITY HORSE CORRAL PROPERTY) Community Services Director Peter Hahn reported that the U.S. Post Office is planning to locate a distribution facility at the intersection of 76th Avenue and Olympic View Drive. Its proposed action is not subject to any local zoning or other reviews and approvals. The Post Office has inquired if the City is willing to offer its adjoining property for sale. This would enable the Post Office to add a retail outlet to serve the north Edmonds areas. The potential revenue from a sale of the City's 53,000 square foot parcel is between $200,000 and $250,000. That revenue could be used to purchase a site for Public Works facilities or for any other needs determined by the City Council. Mr. Hahn said because the project and its impacts will occur totally outside the control of the City, Staff recommends that the Council carefully weigh the proposed revision to the project and the potential revenue against the present benefits of the vacant property, the benefits of alter- native developments, and the needs of the community. Tom Snyder, Postmaster, stated that the United States Postal Service (U.S.P.S.) is in the final stages of its site selection for a new post .office in Edmonds. Active solicitation for a new site began three years ago. Service requirements indicated that a 135,000 square foot site would be needed for a 20,000 square foot building. The present site of only 36,000 square feet with an 8,200 square foot building does not provide the necessary space. The search for land in the downtown area led to the consideration of the Civic Center Playfield and a property in the Harbor Square development. The Postal Service found both of these sites adequate in size and location, but numerous delays and transportation complications have now made them unsuitable. With a shortage of land in the downtown area, the Postal Service is now in the process of taking steps to procure the property that has been offered at the corner of Olympic View Drive and 76th Avenue West. That site is an irregular wedge shape of approximately 88,000 square feet and meets the minimum specifications to allow a 13,700 square foot building for clerks and carriers. The problem which now exists is that that property is not large enough to allow a post office box section, retail windows (for stamp sales), and customer parking. In answer to questions from residents of the Seaview and Meadowdale areas, it is obvious there is a great deal of support for that service. Mr. Snyder requested that the Council offer the City -owned property located be- tween Olympic View Drive and 76th Avenue Southwest to the U.S.P.S. for use as the site for the new carrier and retail station. Mr. Snyder said parts of Lynnwood will also be serviced in addition to the north end area of Edmonds. EDMONDS CITY COUNCIL MINUTES Page 4 MARCH 17, 1987 Mr. Snyder said a decision by the Council was .necessary because it would be difficult, it not impossible, to add retail service facilities after construction begins. Mr. Snyder said the main office will remain in the downtown area, and approximately 15 routes will be delivered from that station and will retain approximately 25 employees. Seventy employ- ees will be relocated to the Perrinville office, and approximately 25 routes will be delivered from the station. Future growth will allow the addition of up to.10 routes. Mr. Hahn emphasized that the U.S.P.-S. has preemptive powers over zoning. The distribution facili- ty can be constructed, as planned, by the Postal Service because actions proposed on that privately -owned parcel are not within the control of the City Council. Councilmember Wilson expressed concern: 1) that the Chamber of Commerce and business community have made efforts to expand the employee base in :the downtown area, and 2) that the postal branch in Perrinville will detract from business in downtown Edmonds to other cities and relocate 70 employees away from the downtown area. Mr. Snyder said only 5 to 10 people from the north end go specifically to the main office. He believed that customers from Meadowdale and Seaview would utilize the Perrinville office for occasional stamp sales and parcels. He.estimated that over 12,000 people will continue to uti- lize the main office and shop in downtown Edmonds. Mr. Snyder said the Perrinville office will impact sales in the downtown area somewhat, but he was unable to estimate the degree of impact without knowing the results of an extensive survey. Councilmember Wilson asked how close the postal service came to acquiring the site in Harbor Square. Mr. Snyder said an offer was pending until February. However, the Department of Trans- portation (DOT) indicated that acquiring access onto Edmonds Way would be almost impossible. He said a feasibility study would take one year and may be to no avail. Mr. Snyder said the project would only be delayed another year, and the postal service needed temporary facilities for its employees for the next two years because of overcrowding. Councilmember Jaech inquired about the zoning in Perrinville and if the proposed use by the post office was appropriate. Mr. Hahn said the privately -owned parcel and the property behind the horse corral is zoned BN, and the City -owned property is zoned RM-3. Councilmember Nordquist inquired what route the trucks would use to Perrinville from downtown Seattle. Mr. Snyder said the trucks usually come from the Lynnwood post office. They would travel down 76th Avenue and destinate at Olympic View Drive. Councilmember Nordquist inquired about the route from Perrinville to downtown Edmonds. Mr. Snyder said the trucks would travel up 76th Avenue to 196th or travel on 212th. Councilmember Kasper inquired if residents will have the option of utilizing either station. Mr. Snyder replied affirmatively. He said approximately 170 boxes were added last Spring, which increased the number of business customers. The Perrinville office will contain approximately 600 boxes and may be expanded as demand increases. Councilmember Kasper inquired if commercial business would remain downtown. Mr. Snyder replied affirmatively. Councilmember Dwyer inquired about the boundaries of Edmonds in Perrinville. Mr. Hahn referred Councilmember Dwyer to the map included in the Council packets. Mayor Naughten opened the public portion of the hearing. Bill McLaughlin, 114 - 2nd Avenue South, President of the Main Streets Project, said the Board of Directors has worked long and hard over the last two years to encourage businesses to locate in downtown Edmonds. He said the Board feels that the loss of the postal service employees would have a detrimental impact on the downtown area. Mr. McLaughlin said the Board will encourage citizens and business owners in the downtown area to pressure DOT to grant access to the post office to SR 104 if the Harbor Square site is recon- sidered. Ben Brodie, 8209 - 181st Place Southwest, opposed the post office at Perrinville. He ex- pressed concern regarding additional traffic on Olympic View. Mr. Brodie said it would seem more reasonable to locate a branch closer to Mukilteo because the increase in population has occurred on the north end. Nancy Brodie, 8209 - 181st Place Southwest, strongly objected to the post office in Perrin- ville because of the impact of increased traffic on Olympic View. The snake -like nature of the EDMONDS CITY COUNCIL MINUTES Page 5 MARCH 17, 1987 road, she said, made it unsuitable as a major arterial. Ms. Brodie said the post office should be located within the commercial business center of Edmonds and not in the heart of one of its finest residential areas. Jack Beal, 827 Cary Road, said he concurred with the previous comments. Karen Mueller, 20206 - 83rd Avenue West, said she .is the 4-H leader of. the Tumbleweeds. She said the organization was opposed to the post office because it would eliminate the horse cor- ral. Ms. Mueller said the horse corral has existed in its present location for twelve years and serves a great many people on a regular basis. Ms. Mueller said the biggest fund raiser for 4-H has been community lessons for children over the last thirty years. Ms. Mueller took lessons when she was a child and eventually taught those lessons. Her son presently teaches lessons. Ms. Mueller said the agenda for lessons has already been established, and a major horse show in August is scheduled. She said judges have been hired and insurance has been procured. If the site is sold, the show will have to be cancelled. Ms. Mueller submitted.the tentative itinerary for the horse corral for 1987 to the City Clerk. Ms. Mueller requested that an alternate site be proposed if the present site is sold to the postal service. She said the 4-H club felt left out because they had very little influence re- garding the disposition of that site. She recalled that parents were willing to participate in the development of the facility .in downtown Edmonds in the past and did help build the present site. Ms. Mueller was confident that the club would receive enough participation to build a third facility, if necessary. Jeff Palmer, 17510 - 76th Avenue West, said he thought everyone could agree that Perrinville was a very special area; it has a serene atmosphere and is very neighborhood oriented. Mr. Palmer discussed the pros and cons of building a post office branch in Perrinville. Mr. Palmer requested that: 1) a traffic study be conducted in Perrinville (he was concerned with speeding traffic on 76th); 2) the postal branch site be heavily landscaped; 3) a corner park be designated; 4) the postal service fund relocation of the equestrian facility within reasonable distance of the existing site if that site is sold to the postal service. Gary Harshman, 1773 - 14th Ave. South, Seattle, consultant to the U.S.P.S., said only three additional employees would be relocated from the downtown office if the City -owned property was purchased and utilized.as a retail outlet. Councilmember Hall said she did not understand. Mr. Harshman clarified that the postal facility will be built in Perrinville and will utilize ap- proximately seventy employees from the main branch. The retail outlet, if constructed, would employ three additional employees. Maurice Tugby, 8801 Olympic View Drive, former President of Tumbleweeds, said he was present in support of the club as well as to support the existing greenbelt. Mr. Tugby expressed concern regarding the impact of additional traffic on Olympic View Drive because of the winding nature of the road as well as congestion. Mr. Tugby said the one hundred and twenty acre greenbelt was very unique to the Perrinville area. He inquired where people would go in Edmonds if those trails were eliminated. Mr. Tugby noted that the City committed the property that the equestrian facility is located on to the children of Edmonds and to forest lovers. The members of the 4-H club and their parents contributed monies to develop the present facility. Sarah Gunderson, 21701 - 84th Avenue West, supported the Tumbleweeds. She said she has partici- pated in the club for twelve years and is presently their leader. Ms. Gunderson said people other than club members also utilize the arena on a weekly basis. She said she would hate to see the post office occupy that site. Linda Probsfeld, 1017 Carol Way, said her daughter is a member of the Tumbleweeds and has uti- lized the arena for one year. Ms. Probsfeld said she felt the City of Edmonds had a commitment to its children to provide activities for them within the Edmonds area. She noted that many children involve themselves in undesirable activities. She called attention to the number of children in the audience who had a definite interest in the arena. She said the Council must consider the children who are productive and active. EDMONDS CITY COUNCIL MINUTES Page 6 MARCH 17, 1987 Dick Beselin, . 1108 - 12th Avenue North, said he was not present on behalf of the City, Harbor Square, or the Port of Edmonds. Mr. Beselin suggested that the sewer treatment plant be relocated to the 3.5 acre site at Har- bor Square and that the post office is located at the treatment plant site. He said that sugges- tion was a viable alternative that would satisfy the residents of Perrinville, the postal facili- ty, the City, the Port of Edmonds, Harbor Square, and everyone else involved. Councilmember Jaech inquired if Mr. Beselin had an option on the property adjacent to the sewer treatment plant. Mr. Beselin replied negatively. James Thompson, 18305 - 80th Avenue West, expressed concern regarding traffic if the postal facil- ity is built in Perrinville. He said 80th Avenue West is one of the few roads to Perrinville when travelling from the south. He believed the City possessed a right-of-way through the ravine and inquired if a road could be built in that area if the post office is built. Mr. Hahn said he did not have information available but would investigate the matter. Mr. Snyder said the proposed postal facility will probably improve traffic from 76th to Olympic View Drive because the employees who reside in the north end and Lynnwood who travel to work via Olympic View Drive will destinate at the corner of 76th and Olympic View Drive. In addition, seven postal vehicles currently travel north on Olympic View Drive to 76th. However, only one vehicle would use that route when the postal facility is built in Perrinville. Councilmember Dwyer inquired if the postal service has already decided to utilize lots 1 and 2 in Perrinville to build the project. Mr. Snyder said the formal vote is only days away. Councilmem- ber Dwyer inquired if the request of the post office was only to seek acquisition of lot 3 owned by the City. Mr. Snyder replied affirmatively. Councilmember Wilson said it appeared to him that the downtown site was the best location. He inquired why the property to Bell street has not been obtained and underground parking provided. Mr. Snyder said the cost would be prohibitive and the space would not be sufficient. Ms. Brodie said the statements that Mr. Snyder previously made with respect to the favorable impact of traffic that the proposal will have led her to believe that the only users of that road would be postal employees and that no large trucks would deliver mail to that facility. Mr. Snyder said the six wheeler tractor/trailer would utilize 76th Avenue. Ms. Brodie inquired if her understanding that the public would not be allowed to use the postal facility was correct. Councilmember Wilson raised a point of order. He recommended that the interchange between Mr. Snyder and Ms. Brodie cease and that the hearing be conducted in accordance with the rules of the hearing process. Councilmember Kasper said he did not believe the public was aware of the two proposals. Mayor Naughten clarified that two parcels exist in Perrinville that were the subject of the hear- ing: one parcel is owned by the City, and the other parcel by a private party. The postal ser- vice, he said, intends to build an annex on the privately -owned parcel. The postal service has requested the City to sell its property adjacent to that site so the postal service can acquire enough land to include a retail facility. Janice Dahl, 8625 Maple Lane, said the five -acre parcel adjacent to the horse corral belongs to the Dahl estate. She inquired if the zoning of that parcel would change if the post office annex is built. Mayor Naughten replied negatively. Councilmember Dwyer inquired if an alternate location for the equestrian facility could be identi- fied on City -owned property or any operating. agreement that the City was involved with if the City made $100,000 available. Parks & Recreation Division Manager Barnes replied affirmatively. Mayor Naughten closed the public portion of the hearing. Councilmember Jaech said various uses have been proposed for the parcels of land in question in the past. She said she was against those uses in the past and still is because the area is resi- dential. She said she would vote against selling the property to the U.S.P.S. She agreed that the appropriate location of the postal service was downtown in the commercial zone, and the ideal location was Harbor Square. She felt that the DOT could be encouraged to grant access. Councilmember Hall recommended that the parcel adjacent to the present post office be purchased; the facility expanded over the parking lot and the adjacent property utilized for parking; under- ground access for delivery trucks be provided; one or two of the homes adjacent to the post of- fice be purchased or that the site at Harbor Square be reconsidered. EDMONDS CITY COUNCIL MINUTES Page 7 MARCH 17, 1987 Councilmember Nordquist expressed concern that traffic to and from the Perrinville site would be overutilized by heavy equipment. He .felt that the highest and best use of that site was for the residents of the area. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, NOT TO SELL THE CITY -OWNED PARCEL TO THE U.S.P.S. Councilmember Dwyer said it was clear that the post office will build an annex in Perrinville. He said the horse corral will be adjacent to the post office and will not benefit the riding community or postal patrons. Councilmember Dwyer said if the City sold its parcel of land, it would result in a win -win situation for everyone. A substantial portion of the funds from the sale of that parcel could be devoted to building a permanent equestrian facility elsewhere. Student Representative Tony Russell concurred with Councilmember Dwyer. He said if the City sold its parcel to the U.S.P.S., perhaps the terms of the sale could be used as a bargaining tool to encourage the appearance of the post office annex to fit the Victorian theme of Perrinville. He felt that Harbor Square was a reasonable alternate site. Mr. Russell said it would be hasty for the City to make a decision at the present time not to sell that parcel. Councilmember Wilson said he would vote in favor of the motion because: 1) he felt the impact on the business community would be too great, 2) other options in the downtown area were available, 3) the embarrassment of locating the post office in Perrinville would have to be borne by the post office and not by him. Councilmember Kasper said he would vote in favor of the motion but felt that the Perrinville site would be the only option if an alternate site was not identified within ninety days. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED. COUNCILMEMBER JAECH MOVED THAT THE CITY ASSIST THE POSTAL SERVICE AND COMBINE EFFORTS WITH HARBOR SQUARE OFFICIALS, THE PORT OF EDMONDS, AND PUBLIC WORKS TO COERCE THE DEPARTMENT OF TRANSPORTA- TION TO GRANT INGRESS AND EGRESS TO THE POSTAL SERVICE AT THE HARBOR SQUARE SITE. MOTION DIED FOR LACK OF A SECOND, Councilmember Kasper concurred with Mr. Beselin's suggestion that the sewer treatment plant be located at Harbor Square site. The meeting recessed at 8:43 p.m. and reconvened at 8:56 p.m. REVIEW CONTRACT WITH CWC-HDR INC. FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES RELATED TO SECONDARY TREATMENT FACILITIES 4,657 845 Community Services Director Peter Hahn reported that Staff distributed to Council the draft engi- neering agreement with CWC-HDR, Inc., for predesign, design, and construction engineering and start-up services for the City's secondary wastewater treatment facility on March 3, 1987. Exhibit B of the agreement summarizes the phases, tasks, and levels of effort to be provided by the consultant. In addition to providing actual design and construction engineering and start-up services, there is strong emphasis on coordination and cooperation with City Staff, Council, and the public. There is also strong emphasis on assuring that the City is protected and, to the greatest extent possible, the project will be done properly and to the needs of the City. Approv- al of the agreement as a whole by the Council still requires Council approval to proceed with any phase. The Council must also approve the completion of a phase prior to final payment. The Council will receive status reports by the consultant as frequently as once a month, if desired by the Council. * City Engineer Bob Alberts said the agreement was prepared by City Staff, CWC-HDR, and Bob Gunther, attorney/consultant, and was reviewed by the Department of Ecology (DOE). The agree- ment is a cost plus fixed fee which establishes the maximum amount of time and material to be expended, as well as the profit which the consultant will make. The agreement contains many protective measures on behalf of the City and emphasizes: commitment on the part of CWC-HDR as a company as well as its Staff; compliance with DOE and NPDES permit requirements; identifying problems in advance and identifying the mitigating measures; goals of the City; updating sched- ules and costs and cost -saving measures. Mr. Alberts noted that the agreement was written in three phases: Phase I - Predesign, Phase II - Design, and Phase III - Engineering Services During Construction and Startup. EDMONDS CITY COUNCIL MINUTES Page 8 MARCH 17, 1987 *See Council Hinutes of March 31, 1987 Mr. Alberts said the goal of Predesign, Phase I, is to formulate a predesign report which will also encompass Value Engineering to identify cost -saving measures. The report will identify the detailed design plan. Phase II is the actual design phase. Construction impacts will be identified, final plan specifi- cations will be prepared, bids will be solicited, and cost estimates will be prepared. Mr. Al- berts said during Phase II., meetings will be held with City Staff, community groups, and local neighbors to identify key issues and concerns. Periodic reviews and meetings will also be held with the Citizen Advisory Committee as the design develops in more detail. In Phase III - Construction Engineering and Startup - CWC-HDR will be hired to oversee construc- tion. Detailed inspections will be performed by outside inspectors. * Councilmember Kasper said he understood that Mr. Gunther, the attorney who helped draft the agreement, was going to be present at the Council meeting. Mr. Alberts said it was his under- standing that the Council had decided not to request Mr. Gunther's presence because City Attor- ney Scott Snyder had offered to assist the Council in answering legal questions. Mr. Snyder said after the discussions at the prior Council meeting that that was also his understanding. He said although a great deal of expertise has gone into drafting the contract, the concepts are readily identifiable from a legal point of view. Mr. Hahn said the determination to invite,Mr. Gunther was not made but only mentioned as a possibility. Councilmember Kasper said the record will clarify the request. Councilmember Nordquist read a passage from last week's minutes which re- flected that Councilmember Wilson desired Mr. Gunther to be present at the March 17 meeting. Mr. Hahn said Staff assumed that Mr. Gunther's presence was not desired because Mr. Snyder's statement to assist the Council was left standing. Councilmember Hall referred to Exhibit 8 - General and Administrative. She inquired what the allocated expense entailed. Gordon Culp said CWC-HDR infrastructure is one company and a family of companies. The central pool which serves several HDR companies is allocated to those compa- nies, and the costs are indirect overhead costs. Councilmember Hall inquired if the first preliminary agreement that was sent to the Council was identical to the second preliminary agreement the Council received. Mr. Alberts said the only change to the second agreement was on page A-16, the sentence referring to Chapter 90.48 RCW and Chapter 173-240 WAC, at a request of the Department of Ecology (DOE). Councilmember Jaech inquired what process would transpire if the contract was approved. Mr. Alberts said the City will await the execution of the agreement by DOE before proceeding with Phase I. Councilmember Jaech inquired what the agreement with DOE entailed. Mr. Alberts said the agreement will provide that DOE participate in up to 50% of the costs for Phase I and Phase It. Councilmember Jaech inquired about the length of time required to prepare an explicit list- ing of the bare minimum requirements to comply with DOE regulations that the City must meet for secondary sewer. Mr. Alberts said he was not sure that the contract would be affected in any way because the purpose of Value Engineering was to review and evaluate the consultant's concepts. Councilmember Jaech said she did not want to risk wasting tax payer dollars if the consultant's concepts were unnecessary. Mr. Hahn said the engineering report includes a schematic of a layout which indicates the three clarifiers, which are generic types of equipments. He said Chapter 173-240 WAC lists a detailed outline of necessary facilities. Councilmember Hall inquired what upgrading would be recommended for secondary sewer utilizing the scenario that no grant monies were available and the City only had available $15,000,000. Mr. Culp said $15,000,000 would not fund the project. He noted that the plant was designed to the minimum standards of DOE. The plant could be constructed in smaller phases to reduce front-end costs, but more money would be expended over the long run. Mr. Culp added that he was unsure that grant monies would be available when he first started the project. Councilmember Hall in- quired if a lid would be included in the $40,000,000 (capital costs). Mr. Culp replied negative- ly. Councilmember Hall inquired if the outfall pipe could be included in the capital costs. Mr. Culp said that is included in the design costs and not the capital costs. Councilmember Hall said she understood that it would be "folded in for the request of the grant". She inquired if the City would be jeopardized. Mr. Alberts said the design of an outfall is included in the agreement to piggyback it with the grant. * Councilmember Hall said she did not appreciate discussing secondary sewer treatment at the re- treat without being made aware that Metro has made overtures to the City. She requested that the Council be apprised of any new information as soon as it is received. Mr. Hahn noted that newspa- per reporters attended the meeting, and he had no control over what they included in their re- port. He also noted that the minutes of the Council meeting will reflect that a meeting with Metro was scheduled on March 13. Mr. Hahn said the meeting with Metro did not shed any new infor- mation, and he considered his attendance at that meeting a waste of time. He said he had made a suggestion that Metro officials meet with City officials. *See Council Minutes of March 31, 1987 EDMONDS CITY COUNCIL MINUTES Page 9 MARCH 17, 1987 Councilmember Jaech expressed concern that Mr. Hahn did not mention the meeting scheduled with Metro at the retreat. Councilmember Kasper said he and Mr. Hahn did discuss the meeting, but the 13.8 gallonage was never discussed. Mr. Hahn said he certainly never assumed an obligation that the City should plan Metro's sewage treatment. Councilmember Hall inquired if Mayor Naughten was aware of the discussions between Staff and Metro. Mayor Naughten replied affirmatively. Councilmember Hall noted that Mayor Naughten did not convey that information to the Council at the retreat, either. Mayor Naughten said he did not think it was necessary. Councilmember Hall inquired: 1) if it concerned anyone that a window may be available, 2) if Staff has kept abreast of the Senate bill in Olympia regarding a five-year reprieve. She re- quested that Senator Nelson be contacted. Mr. Hahn said Staff was aware of the bill. Councilmember Hall inquired what other means of disposal could be utilized other than incinera- tion and if costs could be lessened. Mr. Hahn said DOE has stated in the past that incineration is not as cost effective as other means, and they prefer utilizing/applying a dry form of sludge to agricultural lands or forest lands, or composting. Councilmember Hall inquired if the City must "educate" DOE of its unique situation so that grant monies are not jeopardized. Mr. Hahn said he met with DOE staff recently, and they seemed amenable to incineration. He said DOE has compromised to awarding the cost of the application alternative of incineration. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT FOR PROFESSIONAL SERVICES WITH CWC-HDR AND AUTHORIZE THE NOTICE TO PROCEED FOR PHASE I - PREDESIGN - AT A MAXIMUM COST OF $320,674. Councilmember Wilson said he would vote against the motion because: 1) the location of the site has never been discussed in a public forum and he believed it should be, 2) the other agencies involved in the bond financing have not been properly queried, 3) he would like additional infor- mation regarding the bare minimum requirements of DOE; 4) he did not wish to take action so long as legislation is pending in Olympia. A ROLL CALL VOTE WAS TAKEN. MOTION FAILED WITH COUNCILMEMBER DWYER AND COUNCILMEMBER NORDQUIST IN FAVOR AND COUNCILMEMBER HALL, COUNCILMEMBER JAECH, COUNCILMEMBER KASPER, AND COUNCILMEMBER WILSON OPPOSED. Councilmember Jaech said she was not satisfied with answers to the bare minimum requirements, as well as other issues before the Council. Councilmember Kasper said he was not willing to build the plant at the proposed location. He felt that combining sewage treatment with Metro should be further investigated. * Councilmember Nordquist recommended that CWC-HDR be advised to shelve the project in view of the comments by the Council and the pending bill. Councilmember Hall recommended that CWC-HDR wait patiently because she believed the pending bill would "fly" in several weeks. Councilmember Dwyer inquired about the time table involved before grant monies would be jeopar- dized. Mr. Hahn said the Council must act as soon as possible, otherwise grant monies will not be available because other cities have applied. He said Staff could provide the Council with the information it needed in the near future. Mr. Alberts said Staff can call DOE regarding the time parameters. Councilmember Wilson stated that he was aware that only a few cities had applied. AUTHORIZATION TO EXECUTE AGREEMENT WITH DEPARTMENT OF ECOLOGY FOR DESIGN GRANT ON SECONDARY SEWER WASTEWATER TREATMENT FACILITY That item was considered moot because the Council did not authorize the Mayor to execute the agreement with CWC-HDR related to secondary sewer treatment. AUTHORIZATION TO ADVERTISE FOR PROPOSALS FOR VALUE ENGINEERING ON THE SECONDARY TREATMENT PLANT DESIGN 150,000 That item was considered moot because the Council did not authorize the Mayor to execute the agreement with CWC-HDR related to secondary sewer treatment. DISCUSSION ON OUTFALL REPAIR City Engineer Bob Alberts reported that Staff has received six cost proposals in regard to repair- ing the leaking outfall pipeline. One company quoted $855 to inspect the pipe externally, *See Council Minutes of March 31, 1987 EDMONDS CITY COUNCIL MINUTES Page 10 MARCH 17, 1987 and another company quoted $6,000 to internally inspect the leakage. Neither of these companies quoted a price to perform any type of repair. Four companies quoted prices to externally uncover the pipe and to perform repairs. The quotes ranged.from $7,928 to $25,000 plus sales tax. After reviewing the proposals, Mr. Alberts said Staff believes Clark Maritime Corporation's pro- posal of $7,928 best fits the needs of the City in repairing the outfall pipeline. The proposal was based on the ability to do a typical ban repair to be encased in concrete. There may be, however, additional costs if the leak is more extensive than anticipated. Staff proposes estab- lishing a budget of $15,000 from Fund 41i to pay the repair costs. The City has already spent approximately $2,000 on repairs. All repair costs will be factored back into the treatment plant 0 & M costs. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE RETAINING CLARK MARI- TIME CORPORATION TO REPAIR THE OUTFALL PIPELINE AT AN ESTIMATED COST OF $7,928 AND AUTHORIZE $15,000 FROM FUND 411 FOR THE REPAIR OF THE OUTFALL PIPELINE. Councilmember Jaech inquired if the source of the leak has been discovered. Mr. Alberts replied affirmatively. Councilmember Jaech inquired about the cause of the leak. Mr. Alberts said it was believed to be at a joint due to separation of the joint at an angle point when it was in- stalled. He said he did not believe the leak was caused by corrosion. Councilmember Jaech in- quired if a majority of the pipe would be in a state of disrepair if corrosion was the cause of the leak. Mr. Alberts replied affirmatively. Councilmember Jaech inquired if Staff would ap- proach the Council with a request to replace the pipeline if corrosion was determined to be the problem. Mr. Alberts replied negatively. He said the leak must be repaired. Councilmember Jaech requested that Staff provide the Council with a report on the status of the pipe. MAYOR Mayor Naughten announced that he and Councilmember Nordquist attended the crowning of the new Miss Edmonds for 1987. He said she is a very lovely young lady from Woodway High School. Mayor Naughten said a liquor license application was pending for Chanterelle Specialty Foods. He said the license will be approved if the Council did not object. No objection was noted. Mayor Naughten noted that a meeting with Snohomish County Cities & Towns will be held on March 26, 1987 at Petosa's Restaurant in Monroe. Mayor Naughten said the Edmonds Centennial Committee held their first meeting on March 3, 1987. COUNCIL Council President Wilson said he received three letters on behalf of the Council from the down- town Main Streets Project, one which made recommendations regarding the location of the sewage treatment plant in Harbor Square and locate the post office annex at the present sewage site; the second letter made reference to the proposed expansion of the sewage treatment plant. The Board of the Main Streets Project said they supported the designing of a public access cap and the inclusion of it if the site is expanded at its present location; the third letter made reference to the Brackett's Landing expansion project. The Board recently voted to support the actions of the City of Edmonds Parks & Recreation Department in expanding Brackett's Landing Marine Park. Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCIL - MEMBER JAECH, TO EXTEND THE MEETING FOR TEN MINUTES. MOTION CARRIED. Student Representative Tony Russell said he was head of the sign committee at Woodway High School, and they have been experiencing an impasse similar to the situation of the Council with respect to secondary sewer. He said he believed Staff needed guidance from the Council in order to proceed, otherwise eligibility for grant monies may be jeopardized. Councilmember Hall noted that all entities were represented at the meeting with the School Dis- trict regarding the bond issue except the City. Mayor Naughten said the Fire Department was notified of the meeting two days after' the meeting was held. Councilmember Wilson inquired if there was any support amongst the community to set up a liaison program. Mayor Naughten said one of the issues that was to be discussed at that meeting had to do with establishing a liaison program. Councilmember Jaech noted that Councilmember Ostrom was not able to attend the retreat or the Council meeting because he underwent surgery last Thursday. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO EXCUSE COUNCILMEMBER OSTROM'S ABSENCE. MOTION CARRIED. The meeting adjourned at 10:07 p.m. -;� T se minutes are s ject�tp March 31, 1987 approval. / LARRY . S . P UGHTEN , Mayor EDMONDS CITY COUNCIL MINUTES JAC UELINE G. PARRETT, City Clerk Page 11 MARCH 17, 1987