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04/11/1995 City CouncilCity Council Minutes Approved 4118195 EDMONDS CITY COUNCIL APPROVED MINUTES APRIL 11,1995 Mayor Laura Hall called the Joint Committee Meeting of the Edmonds City Council to order at 7:00 p.m. in the Plaza Meeting Room, Library Building, 650 Main Street. All joined in the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Tom Petruzzi, Council President Michael Hall, Councilmember Dave Earling, Councilmember John Nordquist, Councilmember Roger Myers„ Councilmember Barbara Fahey, Councilmember ABSENT William J. Kasper, Councilmember STAFF PRESENT Art Housler, Administrative Services Director Paul Mar, Community Services Director Tom Miller, Police Chief Michael Springer, Fire Chief Arvilla Ohlde, Parks & Recreation Manager Brent Hunter, Personnel Manager Christine Weed, Arts Coordinator Joan Ferebee, Court Administrator Rob Chave, Planning Manager Don Fiene, Hydraulics Engineer Noel Miller, Superintendent of Public Works Rhonda March, City Clerk Mayor Hall explained the format of this meeting in which three committees will meet, but prior to that, the Council would meet in a Joint Committee Review session, then recess to an Executive Session on labor negotiations for ten minutes, and then adjourn to separate committees. COUNCIL PRESIDENT PETRUZZI MOVED TO ADD AN ITEM "D" TO THE JOINT COMMITTEE REVIEW FOR A 5 MINUTE PRESENTATION BY PAUL MAR ON "UPDATE ON THE EDMONDS FINANCIAL BUILDING ACQUISITION PROCESS." COUNCILMEMBER EARLING SECONDED THE MOTION. MOTION CARRIED. COUNCIL PRESIDENT PETRUZZI MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER EARLING SECONDED THE MOTION. MOTION CARRIED. JOINT COMMITTEE REVIEW (A) PROPOSED PRIVATE DONATION OF COMMUNITY CULTURAL CENTER (Continued from 3/28/95) Mayor Hall called on Christine Weed, Arts Coordinator, who introduced the new working title of the project to be "Community Floral and Arts Center." Jim Hanken, attorney for the anonymous donors, Paul Mar Community Services Director, and Christine Weed joined at the staff table to make the presentation. Paul Mar provided an update on the meetings held with Mr. Hanken, the project architect, and others to review all of the aspects in putting the project together. Mr. Mar stated that the City is currently in the Approved City Council Minutes April 11, 1995 Page 1 City Council Minutes Approved 4118195 process of applying for a rezone via the ordinance which was discussed at the last meeting, which is being prepared by the City Attorney for Council review. Mr. Hanken, 3400 U.S. Bank Center, 1420 5th Ave., Seattle, stated he was present to respond to any needs the Council may have to assure that the project is consistent with city requirements and objectives, as that is the donors' intent as well. Councilmember Earling asked about the parking issues to be resolved in the proposed area. Paul Mar responded that the project uses will require parking. Issue becomes how can this project be developed within a reasonable cost and provide parking on site or within a reasonable area. There may be opportunities for shared parking. The applicant must apply for a rezone and we are waiting on information from the City Attorney. Paul Mar remarked that there are several public facilities in the area which have parking available and what may be justifiable for shared parking. Councilmember Earling asked if there was a sense of the size of crowd which might be attracted to attend a program and the parking impact. Christine Weed indicated that discussion was just started today with Gordy Hyde, the Traffic Engineer. Councilmember Earling asked that this information be brought back to Council. Paul Mar stated there will be several parking options explored, and provided a rough time schedule anticipated for the project; with final approval anticipated from the Architectural Design Board in July, subsequent design completion and construction in early fall. The other information on parking, etc. will be worked on and brought before the Council. Councilmember Fahey asked for clarification about the complete concept. Mr. Hanken went into some detail in the concept and responded also that in developing the facility, the donor understood that there might be need for office space for operating the facility. The City will be coming up with those needs for the applicant. Mr. Hanken also responded that the concept was to have a facility available to the general public for certain uses, which coincidentally overlapped with the Community Cultural Plan. The motivating reason for definition of public facilities is to qualify for IRS code requirements to make it a charitable donation. There being two definitions under the IRS. The intent is to work with the City to achieve the City's objectives and well as the applicants. The City being given the responsibility to control and schedule the uses of the facility. The donors are very interested in the floral aspect and the reason for the name change. In response to other questions, Mr. Hanken explained that the drawings are conceptual but does include a kitchen facility. Mr. Mar also responded indicating the approximate square footage for the building to be 20,000, but that will be part of the review process to determine what will fit. Mr. Hanken stated the next issues are the parking concern and the rezone. The parking concern will be the most difficult. They are waiting for the City Attorney to work on the contract. Councilmember Earling stated this facility has great potential and will be in use during the time City Hall is in session. Mayor Hall stated her pleasure and appreciation for the cooperation shown in this project. Approved City Council Minutes April 11, 1995 Page 2 City Council Minutes Approved 4118195 Mayor Hall recognized Boy Scout Tim Miller in the audience, who is working on his communications merit badge and happens to be Chief Miller's son. (B) CONTINUED REVIEW OF DOGS IN THE PARKS (Continued from 3/7M Paul Mar, Community Services Director, Arvilla Ohlde, Parks and Recreation Manager, and Tom Miller, Police Chief, provided the report on this item. Mayor Hall noted receipt of material received today anonymously concerning environmental and other issues relative to dogs in the park. Councilmember Earling stated the information had been left with him today and assured the individual that it would be distributed. Paul Mar began the discussion reviewing the Agenda Memo and particularly ,noting the need to clarify the motion made in the March 7 minutes for staff purposes. Mr. Mar referenced page 2 of the packet referencing the request from PAWS, the Planning Board recommendations and the Planning Board action of September 14, 1994. Arvilla Ohlde acknowledged two citizens in the audience who had provided assistance to staff in preparation for tonight's discussion. It was noted that the difficulty of enforcement in each location and the reason why Chief Miller was present for the discussion. Councilmember Fahey noted that while the cassette tapes were not clear on the March 7 meeting, the audio on the video tapes in the Library are clear and she had reviewed them today. She clarified that a friendly amendment from Councilmember Hall had been to immediately proceed with the recommended action that was in our packet that night. Councilmember Fahey added that she had also made a proposal which became a motion to evaluate all of the parks in Edmonds to determine where it was feasible to open them up for use by the residents and it was not restricted to the recommendations that came from the Planning Board. She said some of the conversation included whether it would be appropriate in some of the parks like Seaview to at least allow them on a short leash on a trial system as part of what we were studying in this effort. Councilmember Fahey stated concern that any enforcement be done uniformly whether it is dogs in the park or dogs in the public streets. First thing we issue warnings and if necessary collect fines when renewing dogs licenses. She felt it was a responsibility to see it is enforced. Councilmember Fahey also wants to evaluate more than just a few parks and that the City Park on the south end "wilderness" area is appropriate; and it was clearly agreed that the playgrounds, ballfields and picnic areas would be off limits. Hutt Park would be inappropriate. Maplewood is a good location but agrees that it be on the trails only. She said we need to have these areas clearly posted that it is okay but also there are dogs also off leash. Councilmember Fahey commented on Mathay Ballinger Park, as well as other possible sites. Councilmember Fahey further addressed the comment in the packet concerning the cost to implement. She found it hard to believe that the cost could be $200 per sign and perhaps the number of signs proposed was not necessary, Approved City Council Minutes April 11, 1995 Page 3 City Council Minutes Approved 4118195 Paul Mar responded that on effective enforcement that we should put up signs which pictorially designate the areas where dogs are allowed or not. He noted that not all parks will require the same number of signs. Councilmember Fahey asked if Fund 411 was appropriate for funding. Art Housler, Administrative Services Director, stated that Fund 411 is for water/sewer purposes. Paul Mar clarified it should be Fund 125 as the appropriate fund for costs associated with implementation. Councilmember Fahey also inquired about biodegradable waste bags and Arvilla Ohlde provided cost information. The cost of clear produce type plastic bags being the most reasonable. Chief Miller responded to Councilmember Earling's question concerning enforcement. Chief Miller stated that Yost Park is difficult because of areas which are not visible to vehicle travel by animal control. Chief Miller asked what level of enforcement does the Council want, such as an seasonal employee at $20,000? Councilmember Earling felt there could be compromise in the signage but feels we will want to do a fair amount of signage. Council President Petruzzi asked if we could use any of our volunteers for enforcement, such as the Cadet Program. Chief Miller responded that officers with citation authority are required. Councilmember Hall indicated a possible need for SR 104 holding area for people with pets and not aware of any designated areas. He expressed his concern about dogs at the waterfront and the corridors for walking dogs in general and either ban them or provide some stations. Mayor Hall asked for a reading from the Council that we would like to work with Yost Park inner trails and South Marina Beach at this point in time, and then Arvilla Ohlde and Chief Miller can be giving the enforcement angle, and the cooperative angle, and maybe abuses. Mayor Hall said the dog lovers have spoken, are highly responsible and can help in the enforcement. Paul Mar assured Councilmembers that whatever decision is made in recommendations of how many parks they want open, that staff from Parks Department and Police Department perspectives, they will make it work. Following further discussion by Council, the concensus of the Council was to direct staff to move forward and develop a prioritized list of 4 or more other parks, which can be considered, with plan to incrementally open them up, moving forward with the already approved Yost Park inner trails and South Marina Beach. The list will contain recommendations and the reasons some of the parks will be more successful than others, for the discussion in the next Community Services Committee Meeting and for that committee to make recommendation to the Council on what we should do next. (C) CONTINUED REVIEW OF FORMATION OF ECONOMIC DEVELOPMENT (Continued from 3/1/95) Council President Petruzzi began the discussion on this supportive with Councilmember Barbara Fahey's efforts. d item, indicating that he was very pleased and Approved City Council Minutes April 11, 1995 Page 4 City Council Minutes Approved 4118195 Councilmember Fahey reported on the successful meeting of the Steering Committee. The direction seems to indicate hiring a consultant and will begin that process with the assistance of Arts Coordinator Christine Weed. It is estimated that a consultant could run $10,000 - $12,000, and participation in funding by various groups and agencies is being considered. The City could be funding approximately $5,000. Councilmember Fahey indicated Dave Page will be contacting various groups to access volunteers for the consultant and also has offered office space when needed. Bill Toskey of the Port of Edmonds has contacts for making presentations. She has also been in contact with John Thoresen of the Snohomish County Economic Development Council for potential grant funding. The next Steering Committee will meet on Thursday, April 13 at 10:30 a.m. Councilmember Fahey noted that Councilmember Myers will be participating in the full meeting on May 1. (D) UPDATE ON THE EDMONDS FINANCIAL BUILDING ACQUISITION PROCESS Mayor Hall called on Community Services Director Paul Mar to report on this item. Mr. Mar referenced a memo he distributed which addressed a time frame for the process. He reviewed various task elements and clarified certain details which would be assigned to specific tasks. Councilmember Hall asked if the contract has been signed and was assured that it was. pIn response to questions, Paul Mar indicated that responses are being received on a Request for Proposals for a consultant. It is not specifically listed on the task list but follows under item 9. Council President Petruzzi advised that Paul Mar will be the key person to make sure everything runs smoothly. Two Councilmembers will be assisting him. Councilmember Myers will assist in mechanical/electrical areas and Councilmember Kasper will review existing leases as far as contingent liabilities. Councilmembers expressed the appreciation for preparation of this material and the professional manner it is being carried out. Councilmember Dave Earling spoke on Initiative 164 which goes to the floor for debate tomorrow. He encouraged Council to contact legislators who seem to be considered swing votes. The contacts are 1 Senators Jeannette Wood and Jeanine Long to convey the message to get the "vote to the people." Following conclusion of the Joint Committee Review session at 8:23 p.m., the Council recessed to Executive Session on labor negotiations. They adjourned from Executive Session at 8:42 p.m. and then met in their respective committees. THE ORIGINAL SIGNED COPY OF THESE MINUTES, AS WELL AS A TAPED RECORDING OF ALL COUNCIL MEETINGS, CAN BE FOUND IN THE CITY CLERK'S OFFICE. Approved City Council Minutes April 11, 1995 Page 5 APRIL 11, 1995 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) The three City Council committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The committees will first meet together in a joint committee meeting and after meeting in Executive Session they will meet separately in different meeting rooms as indicated below. CALL TO ORDER AT 7:00 P.M - FULL COUNCIL FLAG SALUTE 1. JOINT COMMITTEE REVIEW Large Plaza Meeting Room, Library Building (Second Floor) (A) . (2o Min.) PROPOSED PRIVATE DONATION OF COMMUNITY CULTURAL CENTER (Continued from 3/28/95) (B) (2o Min.) CONTINUED REVIEW OF DOGS IN THE PARK (Continued from 3/7/95) (C) (10 Min.) CONTINUED REVIEW OF FORMATION OF ECONOMIC DEVELOPMENT (Continued from 3/1/95) 2. EXECUTIVE SESSION ON LABOR NEGOTIATIONS (10 Min) Small Plaza Meeting Rooms, Library Building (Second Floor) 3. COMMUNITY SERVICES COMMITTEE Large Plaza Meeting Room, Library Building (Second Floor) (A) (10 Min.) DISCUSSION ON CITY OPERATIONAL IMPACTS OF NEW STORM WATER ORDINANCE (B) (15 Min) DISCUSSION OF LONG-TERM STUDIES IN CONNECTION WITH COMPREHENSIVE PLAN; INCLUDING PARKING AND HOUSING 4. PUBLIC SAFETY COMMITTEE Small Plaza Meeting Room, Library Building (Second Floor) (A) (5 Min) UPDATE ON TEMPORARY HOUSING AT FIRE STATION NO.6 5. FINANCE COMMITTEE AGENDA Library Conference Room, Library Building (First Floor) (A) (30 Min) CONTINUED REVIEW OF PROPOSED CHANGE ORDER TO ARAUJACKSON CONTRACT FOR SPACE NEEDS AND OTHER CONSULTANT SERVICES FOR EDMONDS FINANCIAL CENTER (B) (20 Min.) REVIEW OF JOB DESCRIPTIONS FOR COURT CLERK AND TWO RECREATION POSITIONS (C) (5 Min) REVIEW OF PETTY CASH EXPENDITURES FOR MONTH OF MARCH 1995 (D) (5 Min.) DEFERRED COMPENSATION PROGRAM PARKING AND MEETING ROOMSARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. THE COUNCIL AGENDA APPEARS ON CHAMBERS CABLE, CHANNEL 32. THIS MEETING IS NOT TELEVISED.