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04/25/1995 City CouncilApproved City Council Minutes Approved 5123195 EDMONDS CITY COUNCIL APPROVED MINUTES APRIL 25,1995 By special notice the Edmonds City Council meeting was called to order at 6;45 p.m.'by Mayor Laura Hall in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Laura Hall, Mayor Tom Petruzzi, Council President William J. Kasper, Councilmember Michael Hall, Councilmember Dave Earling, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Barbara Fahey, Councilmember STAFF PRESENT Tom Miller, Police Chief Michael Springer, Fire Chief Art Housler, Administrative Services Director Brent Hunter, Personnel Manager Paul Mar, Community Services Director Arvilla Ohlde, Parks & Recreation Manager Jeff Wilson, Current Planning Supervisor Christine Weed, Cultural Resources Coordinator Scott Snyder, City Attorney Rhonda March, City Clerk Christine Laws, Recorder 1. APPROVAL OF AGENDA COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER FAHEY, TO APPROVE THE AGENDA AS AMENDED FOR AN EXECUTIVE SESSION ON LABOR NEGOTIATIONS. MOTION CARRIED. 1,R The Council then recessed to an executive session on labor negotiations. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER BARBARA FAHEY, TO APPROVE THE CONSENT AGENDA. The agenda items passed are as follows: (A) ROLL CALL (B) APPROVAL OF MINUTES OF APRIL 18, 1995 (C) APPROVAL OF CLAIMS WARRANT #950762 THRU #952025 FOR WEEK OF APRIL 17, 1995 IN THE AMOUNT OF $216,827.57; AND PAYROLL WARRANTS #951733 THRU #952017 FOR THE PERIOD OF APRIL 1 THRU APRIL 15, 1995 IN THE AMOUNT OF $372,621.46 (D) AUTHORIZATION FOR MAYOR TO SIGN TEN-YEAR LEASE AGREEMENT WITH BOYS AND G�'�SyERS� LUB (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH EDMONDS SCHOOL DISTRICT FOR RECYCLING SERVICES fity 6 Approved City Council Minutes April 25, 1995 Page 1 I rl (F) REPORT ON BIDS OPENED APRIL 12, 1995 FOR GOODHOPE POND RESTORATION PROJECT pjCPO IJWP014D AND AWARD OF CONTRACT TO S.I. LARSEN CONSTRUCTION CO., INC. ($98,771.45 INCLUDING SALES TAX) goo (G) TRUCK FROM THE ORIZATION T ATE PURCHASINCHASE A G IC SANDER FOR THEDUMP 6AIv�� CONTRACTi($6,8 0 INCLUDING TAX) fpvf (H) REPORT ON BIDS OPENED MARCH 17, 1995 FOR HYDRAULIC SNOWPLOW AND AWARD TO _iooto STAR RENTALS AND SALES, INC. ($4,640.70 INCLUDING SALES TAX) , ojoK (I) AUTHORIZATION TO CALL FOR BIDS FOR THE 1995 PUBLIC WORKS FUEL TANK REMOVAL roP o�RL RED PROJECT (J) ACCEPTANCE OF UTILITY EASEMENT FROM JOHN P. AND MARILYN A. DEMPSEY FOR THE �5�m6rrf 157TH SW WATER LINE (I) AUTHORIZATION TO CALL FOR BIDS FOR MICROFILM READER/PRINTER �rrJ� PAr� REA�� (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH SHELDON & ASSOCIATES FOR CRITICAL AREAS REVIEW ($2,000) C�r�r,REyIEyJ flit (M) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MARCH 31, 1995 rq L f114 51 /p/� �f (N) EMERGENCY ORDINANCE 3019 ESTABLISHING A MORATORIUM ON BUSINESS LICENSES, Po`'M�� BUILDING PERMITS AND OTHER FORMS OF DEVELOPMENT WITH REGARD TO ADULT RDErrt����µ ENTERTAINMENT ,rroa (0) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH SNOHOMISH COUNTY FIRE ig fo 61 kk �oLLDISTRICT T WITH SELECTION OF AN APPRAISAL FIRM FOR EVALUATION OF FIR TI1 # O(EPROCEEDP�� 3. PROCLAMATION RECOGNIZING VOLUNTEERS �g6R5 Mayor Hall announced the City of Edmonds was joining in the national effort to recognize volunteers and express appreciation for their services through the celebration of National Volunteer Recognition Week. She said the highest compliment any citizen could pay its local government is to volunteer time and services. There are a wide variety of volunteer groups including the City's boards and commissions which provide talent and services in the community -- over 62,000 hours of time this past year. Mayor Hall went on to describe the ways in which volunteers assist the City. She further recognized some specific efforts on behalf of organizations such as the student body at Puget Sound Christian College, the Edmonds Senior Kiwanis, Stevens Memorial Hospital and Edmonds School District. These and other examples characterize the generosity and value of volunteers working throughout the community. Police Chief Miller introduced Malcom Simpson who is representative of one of many of the groups of volunteers in his department. Specifically, the Crime Watch Volunteers, of which Mr. Simpson is a member, the Police Explorers, and Reserve Police Officers. Chief Miller noted there were over 35 Crime Watch Volunteers who are all senior citizens. In 1994 they dedicated over 7,000 hours to the City doing such things as vacation checks of residences and radar speed watch program. Chief Miller then publicly thanked Mr. Simpson and the other volunteers whom he represented. Arvilla Ohlde, Parks and Recreation Manager, introduced Melissa Ullom, a 16-year old Senior at Edmonds- Woodway High School, who is a Beach Ranger Volunteer. Ms. Ohlde said the Beach Ranger program was established 15-20 years ago, and the volunteer program was established in 1993. Terry Lingbloom, a Boeing employee who gives his time on the weekends to man the Beach Ranger station, was also recognized. She explained some of the duties performed by the volunteers. She then introduced Theresa Dix, Roberta Approved City Council Minutes April 25, 1995 Page 2 Raymond -Van De Grift, and Sally Lider who are the qualified staff who are assisted by the volunteers. Ms. Ohlde claimed that if there were not the Beach Rangers and Beach Ranger Volunteers, the City would not have been able to preserve its beaches. She cited Francis Murphy as the one who was so intent on saving the beaches. That educational program which effects over 400 classroom and on -site programs between the months of March and June has thousands of children who come by and save those beaches. She again recognized Melissa. Mayor Hall asked for all the volunteers in the room to stand and be recognized. She then announced she is appointing a small group of citizen volunteers to assist her in finding ways to enhance the volunteer program. Recommendations from this group will be presented at a special volunteer reception to be held on June 22. Mayor Hall then recognized Laura Williams who comes from Central Washington University and has been volunteering with the City -- in fact she counted each of those 62,000 hours. Mayor Hall asked Personnel Manager Brent Hunter to introduce Ms. Williams. Mr. Hunter added the plan is to bring back a plan after the meeting on June 22 to improve the volunteer program. Ms. Williams indicated she called the local volunteers a unique group of volunteers and said she was thankful to have met them. Mayor Hall read the official Proclamation declaring April 23 through April 29 to be the City of Edmonds Volunteer Recognition Week. She presented the Proclamation to Mr. Hunter and Ms. Williams. 5 4. ANNUAL REPORT FROM EDMONDS ARTS COMMISSION COrArk-L Lawrence E. Gordon, Edmonds Arts Commission Chair, introduced some members of the EAC: Suzetta �,A Glenn, Past Chair and Past Vice -Chair; Ramona Ferris, Vice -Chair; Carolyn Stark; Chris Gillespie, Arts Add Assistant; and Christine Weed. He then presented an overview of the Commission's accomplishments in 1994 and distributed the "Year In Review", the Commission's Annual Report. He proclaimed 1994 an extremely exciting and very productive year for the EAC. He noted that this past year represents an important turning point for the arts in the city. He said this was because of the development and completion of the Community Cultural Plan produced by the Arts Commission in conjunction with the Edmonds Arts Festival and Museum Board. The plan is a strong foundation upon which to position cultural resources as building blocks for community and economic development. The Commission has already taken the lead in implementation and the oversight process of the Cultural Plan and has developed a detailed first year work plan. The Cultural Plan seems to be having a positive impact on the community. He cited some specific examples of beneficial changes. He also indicated a significant financial impact with a private contribution of a proposed new Edmonds Floral and Arts Center. He reported a sold out second season on the Winter Performing Arts Series held in the Wade James Theater. There is a sculpture at the fishing pier (also in the brochure) -- the Edmonds Breakwater Run, the offspring of the 1982 Run by Buster Simpson -- through private donation by Evelyn Maxwell. Mr. Gordon listed some of the other ways in which the arts programs are effecting the community. He then advised Council that 1995 marks the 20th anniversary of the Commission and promises to be the greatest year ever with more progress and more visibility. Mayor Hall thanked Mr. Gordon. She then indicated there was nice advertising on the Edmonds In Bloom project on both radio and television and through the Visitor's Bureau. 5. APPROVAL OF LOCATION FOR THE EDMONDS SUMMER MARKET AND AUTHORIZATION TO PROCEED TO NEGOTIATE A CONTRACT WITH SOUTH SNOHOMISH COUNTY MEs� HISTORICAL SOCIETY City Clerk Rhonda March turned the podium over to Bette Bell with the Historical Society who addressed Council briefly last week. Ms. March also reminded Council the matter of location of the Summer Market for 1995 had been discussed in Committee Meeting. Approved City Council Minutes April 25, 1995 Page 3 Bette Bell, 21006 - 80th Place West, represented the Historical Society in their petition for a place to hold the Summer Market. She said they talked to all of the neighbors in the area to test reactions. All but two people were very positive. These two were concerned about parking problems. Ms. Bell said they would like to work out some plan to address this issue and asked the Council if it would proceed with the contract negotiation with the Historical Society for the Summer Market which will start the 1 st of July. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER BILL KASPER, FOR APPROVAL OF THE LOCATION FOR THE EDMONDS SUMMER MARKET AND AUTHORIZATION TO PROCEED TO NEGOTIATE A CONTRACT WITH THE SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY AND COUNCIL SHOULD TAKE THE RECOMMENDATION OF THE STAFF THAT THIS LOCATION BE APPROVED ON A TRIAL BASIS FOR 1995. Councilmember Earling questioned the process to be used and the ability for public input. He received assurance from City Clerk Rhonda March that there will be an opportunity for genuine input and if, in fact, there turns out to be some unresolved differences, it would have to come back for further action. MOTION CARRIED. Council President Petruzzi asked Council to switch agenda item order changing Item 8 to Item 6. He indicated it was his original intention to request this change at the beginning of the meeting and asked if there were any objections to the change in order. COUNCILMEMBER MICHAEL HALL MOVED, SECONDED BY COUNCILMEMBER ROGER MYERS, TO CHANGE AGENDA ITEM 8 TO AGENDA ITEM 6, WITH ITEMS 6 AND 7 MOVING DOWN ONE POSITION. MOTION CARRIED. 5. PROPOSED ORDINANCE TO GRANT SIX MONTH EXTENSION TO CURRENT EXTENDED mbs CHAMBERS CABLE FRANCHISE FOR PURPOSES OF COMPLETING FRANCHISE RENEWAL PROCESS �ahom Community Services Director Paul Mar reminded Council that this matter was carried over from last week. The purpose of the extension is to complete the franchise renewal project currently underway. Mr. Mar indicated Vice President Sylvia Sycamore and Area Manager Jack Gradwohl of Chambers Cable were in the audience, and advised Council that Ms. Sycamore wished to address it. Sylvia Sycamore, Senior Vice President of Chambers Cable and Edmonds Cable Company, read a prepared letter indicating that Edmonds Cable Company will accept the extension with the understanding that in doing so it does not waive or release any rights it has under applicable state and federal law, including all rights of renewal of this franchise under the Federal Cable Act. Edmonds Cable Company also agrees with this extension believing that at the end of the six months there will be no need for further extensions necessary and Edmonds Cable Company will be granted a franchise renewal of acceptable length. The letter further expressed concern that continued extension with no renewal will not only be harmful to its business but also have a negative effect on the City as well. She explained some of the ways in which this franchise renewal extension will effect its ability to compete. This competition has not been placed in a position of putting its business on hold during a franchise renewal process as does Edmonds Cable. The company feels that if these unregulated competitors are able to gain in -roads into the cable subscriber base, the City stands to lose both revenue and the ability to regulate in the public interest. She said further that the next stage of development of cable television in Edmonds will likely require considerable financial investment. As a regulated company, it cannot make such an investment without the assurance of a franchise term long enough to provide a sufficient return on that investment. Edmonds Cable urges the City to encourage the swift completion of that process so Approved City Council Minutes April 25, 1995 Page 4 that they can move into the final phases of franchise renewal. They are eager to move ahead and believe that to do so will benefit both the City and Chambers subscribers as well as Edmonds Cable Company. They fear that continued delay will continue to damage their business and is not in the public interest. Councilmember Mike Hall felt obliged to respond to the letter. He indicated that the City has no qualms about reaching a settlement in this process. These extensions that have been granted to Chambers Cable because the City has now come to an agreement with Chambers Cable, which has not accepted the City's offer of settlement. He questioned the tone of the letter written and stressed that it was the City's intention to drag its feet by offering Edmonds Cable these extensions. Ms. Sycamore addressed Councilmember Hall's concerns. She explained and stressed the difference between competition now and the last time there was any actual negotiation. Councilmember Hall agreed with continuing to move forward and to the negotiation. Council President Tom Petruzzi questioned Paul Mar with regard to the anticipated November consultant work completion and the expiration of the six-month extension. Mr. Mar indicated that if the schedule is followed that is in the contract with 3-H and the City has come to terms with Chambers Cable that the actual renewal will happen before that. There is one step beyond the franchise renewal that they are obligated in their contract to do. Mr. Mar went on to explain some of what is being done, showed the Council one packet representing 300 of the consumer surveys and indicated he had about 13 of these packets in his office. Over 3,400 surveys have been returned out of the 15,000 issued. Presently, we are far exceeding the anticipated 10% return. He indicated the City Attorney had drafted the draft ordinance which has been sent to Chambers. He believes the City is ready to continue forward on this franchise renewal process. COUNCILMEMBER MICHAEL HALL MOVED, SECONDED BY COUNCILMEMBER BARBARA FAHEY TO ACCEPT STAFF'S RECOMMENDATION THAT THE CITY COUNCIL 1) APPROVE ORDINANCE #3020, AND 2) DIRECT THE CITY ATTORNEY TO FINALIZE THE ORDINANCE FOR THE SIX-MONTH EXTENSION TO THE CURRENT EXTENDED FRANCHISE FOR CHAMBERS CABLE. MOTION CARRIED. 6. REVIEW OF PLANNING BOARD RECOMMENDATION ON ARCHITECTURAL DESIGN BOARD RD$ 55 PROCESS AMENDMENTS PAP oD Community Services Director Paul Mar filled in for Planning Manager Rob Chave. On June 28 there was P1(P WS discussion of this project as a project initiated by the Planning Division to look at proposals for revising and A streamlining some of the processes. He read from the minutes that the goals included "clarifying with both words and pictures the standards and guidelines for ADB approval, to review the thresholds of Staff review versus the formal ADB review, and to revise and update the relevant chapters of the ECDC to be consistent with the Comprehensive Plan". At that meeting Mr. Chave suggested the formation of a committee which would be composed of City Council members, Staff, and members from the Planning Board, the ADB, the School District, Hospital, and the Chamber of Commerce. Councilmembers Petruzzi and Fahey agreed at that time to serve on the committee. He read a list of the specific committee members, and recognized Doug Dewar for a fine job of chairing the committee. Councilmember Dave Earling initiated discussion on the justification for the appeal fee recommended of $200 and countered by the Planning Board with a recommendation of $100. Mr. Mar said the committee was looking to set a fee high enough where it will minimize or eliminate unwarranted or frivolous appeals. Councilmember Fahey and Council President Petruzzi, as members of the committee, went into some of the rationale used. Council President Petruzzi stated he personally had concerns over bringing the fee down to $100 from the standpoint that you have to go on the premise that whomever is the appellant did not get their way, but the party who applied were granted something by Staff or the ADB and has gone through considerable Approved City Council Minutes April 25, 1995 Page 5 expense to get there. As soon as someone appeals, their clock is running with an attorney, and a lot more than $200 will be needed to get there. This discounts trying to recover what Staff time costs. He believes there should be more equity in the burden of cost when someone has an appeal. Councilmember Fahey brought up that there had been discussion of making provision for hardship cases so that in the case someone has a justified reason for making an appeal, they would not be prevented from such an appeal. Council President Petruzzi withdrew his objection to the $100 fee based on the discussion held. There was further discussion concerning the date of a public hearing. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER DAVE EARLING, THAT COUNCIL SET A HEARING TO REVIEW THE PLANNING BOARD RECOMMENDATION ON ARCHITECTURAL DESIGN BOARD PROCESS AMENDMENTS TO MAY 16 FOR 45 MINUTES. MOTION CARRIED. The agenda for May 16 is now closed. Copp. 7. DISCUSSION OF COMPREHENSIVE PLAN ISSUES pod Again, Community Services Director Paul Mar filled in for Planning Manager Rob Chave. He indicated the purpose tonight was to continue review particularly of the utilities elements (the comprehensive water system plan, the sanitary sewer plan, and the drainage plan). As indicated in the April 4 agenda packet, the documents for the comprehensive water plan have been sent to the Department of Health, and they had verbally approved the plan. They will return the plan with minor comments and approval, and it will be brought forward at that time. .fftal The sanitary sewer system study was done prior to constructing the secondary treatment plant which was 601 updated and will be completed this year. This plan gets approved, then we update the other plan with these 5Ev1updates. The drainage plan has been completed and is at the City for review. Discussion followed what was ,o6ffA perceived to be a realistic projected date to approve the Comprehensive Plan. Mr. Mar advised that based on where we are, we are looking at mid -June. r�6 Councilmember Bill Kasper initiated discussion on the housing element. He asked specifically where senior 40 0 #t( housing was included in the provisions. Mr. Mar indicated that it was not explicitly discussed. It was clarified J5 that it was not eliminated, just silent on the subject. Mr. Mar will discuss the subject with Mr. Chave and bring it back before Council City Attorney Scott Snyder said one of the things not currently referenced in the City's code which really represents the most stable and adult family homes. The State requires each community to permit properly licensed units of 6-8 adults in every single-family neighborhood. It will be a permitted use, spelled out in the new code. One of the recommendations that came back was to change the definition of family to six from the current five or fewer unrelated adults to reflect this licensing requirement imposed by the State. He believes in terms of doing the special needs assessment that is required, Mr. Chave and he have talked about making sure that the growth of that particular tool is referenced. That was the source of the last HUD permit -- how the permit for an adult family home is handled. It is an issue that should not be overlooked in pursuit of issues concerning senior housing. ejvl� Mayor Hall asked City Attorney Snyder how Initiative 164 may effect the housing section. Mr. Snyder said that the City Attorneys Association is meeting this week, and the Snohomish County Prosecutor is hosting a /67 meeting the week of May 8 to discuss 164. It behooves everyone in South County to have a unified approach to the subject. Hopefully, there will be a report on that issue the third week of May. Mr. Mar said the Building Department has been meeting with the State Department of Health in terms of looking at'having compatible regulations so that we are not in conflict in our granting these permits for the adult family homes. There was then some discussion on whether it will effect accessory housing. Approved City Council Minutes April 25, 1995 Page 6 aata' Councilmember Roger Myers initiated discussion of the transportation issue by asking about the status of the e� �a traffic study done during the ferry closure. He felt it appropriate to look at that before getting into the transportation issue. Mr. Mar said they are still awaiting information from other jurisdictions, particularly the State Department of Transportation. Staff is now trying to track down which division actually did the traffic counts. It is anticipated that will be available before the May 16 hearing. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER DAVE EARLING, TO CANCEL THE HEARING ON THE SECOND READING OF THE TRANSPORTATION ELEMENT OF THE COMPREHENSIVE PLAN SCHEDULED FOR MAY 2ND AND TO RESCHEDULE THE HEARING TO MAY 16, 1995, AUTHORIZING THE CITY CLERK TO RE -ADVERTISE THE NEW HEARING DATE, AND THAT THE DOCUMENT WILL BE AVAILABLE FOR PUBLIC REVIEW BEGINNING MAY 2, 1995. IT WAS CONFIRMED THAT IMPLIED THAT IF IT IS NOT READY BY THE 2ND IT WILL BE MOVED AGAIN. MOTION CARRIED. S. UPDATE ON FINANCIAL CENTER ACQUISITION PROCESS ��►� �'" R Community Services Director Paul Mar called Council attention to the weekly update in the packets on the status of the schedule. The consultants that were retained to do the engineering inspections came out and toured the Edmonds Financial Center yesterday, looking at the structural architectural, mechanical and electrical systems. There was good cooperation from the building owner. Staff present included Facilities Maintenance Supervisor Tom King and Jim Roberts from the Engineering Department. Mr. Mar was assured that the consultants would have a report to Staff by next week. If available by Tuesday, Mr. Mar will make sure everyone has a copy. Last Friday four requests for proposals were issued for the Level I Environmental Site Assessments. Three proposals were received yesterday afternoon and are being screened. If the City gets through the earthquake drill tomorrow, Staff can notify the consultant, or if not, select a consultant by Thursday and turning them lose by Monday. Discussion ensued regarding the mid -to -late May time frame for a report date. The basic Level I assessment can be done in two weeks, but if by chance they would need further investigation, more time would be needed. The first report received will be by mid -May. If something is uncovered that warrants additional investigation, they want the ability to have the resources and the time to complete that effort as part of the due diligence. Cost issues were then discussed. COUNCIL PRESIDENT TOM PETRUZZI MOVED, SECONDED BY COUNCILMEMBER ROGER MYERS, TO AUTHORIZE STAFF TO SELECT A CONSULTING FIRM, NEGOTIATE THE NECESSARY SCOPE OF WORK AND FEE NOT TO EXCEED $6,000, CONTRACT, AND ISSUE NOTICE TO PROCEED TO COMPLETE LEVEL 1 ENVIRONMENTAL SITE ASSESSMENT (ESA) FOR THE EDMONDS FINANCIAL CENTER Councilmember Earling commented that while he understands the reasoning behind the request, he would like Mr. Mar to keep in front of each of these inspectors Council's need to have this information in a timely fashion so that Council does not find themselves in the position to feel rushed at the end. MOTION CARRIED. Council President Petruzzi expressed his understanding that the partners have photocopied all of the leases and turned them over to Councilmember Kasper for review and analysis. There has also been a large amount of material provided to the City, the majority of which has been turned over to Mr. Mar. Once Mr. Kasper has completed the review of the leases for business standpoints, he will turn them over to Council President Petruzzi who in turn will pass them on to legal counsel and discuss the possibility of having them review them for legal sufficiency. Council President Petruzzi requested the review by Mr. Kasper to be completed by the end of next week. Approved City Council Minutes April 25, 1995 Page 7 9. DISCUSSION ON COUNCIL MEETING PROCEDURES 14 o 6 Mayor Hall stressed the need for consistency in starting time for the benefit of the interested public. Discussion o Epp, 6 followed concerning starting the meeting and then recessing for executive session. It was stated as undesirable PR,a to take away from the public's 7-10:00 p.m. meeting time for executive sessions. Council President Petruzzi reiterated everyone's concern about the length of meetings and noted one of the things done was television. He does not wish to stop televising the meetings and conceded that the program was much more successful than he had anticipated. Mr. Petruzzi expressed his opinion that Council was carrying on too many lengthy dissertations. He asked Council for ideas on how to get done at a reasonable time. He expressed further concern that decisions made at such late hours may not be the best way to go. Councilmember Earling agreed that too often Council finds itself backed up against 11:00 or later and being asked to make some important City decisions. He hopes time can be reduced so that circumstances does not happen too often. Many decisions need to be considered while everyone is fresh. He suggested that when the agenda is set, realistic time expectations be given for the various items. He felt that agendas are put together for a three hour meeting knowing that some of the agenda items could easily take double the time shown. Many of the hearings run over the time set aside. If the time is exceeded too often, Council should look at moving agenda items back further in the extended agenda. He also suggested limiting the time on any issue to that listed on the agenda. He urged the Council President and Mayor to work together to keep the meetings moving. He agrees with Councilmember Hall's previous suggestion to tighten up hearing procedures. He suggested that perhaps Councilmember Hall has some ideas as to hearing rules. He also agreed that there was a need to curtail some of the long or extraneous comments made. Councilmember Earling feels Council can run a more efficiently timed meeting if everyone works together to cut down on comments and keep the discussion focused. Mayor Hall called Council attention to the extensive packet of information from other jurisdictions provided by City Clerk Rhonda March. Councilmember Myers referred to the rules whereby a matter can be continued to another date if not completed in the time allowed on the agenda and if additional time is available after a sign-up sheet has been completed for other people to speak. He believes if these rules were adhered to and implemented, meetings could be shorter. Councilmember Fahey reiterated her agreement with much of what had previously been said. She brought up that recently the audience portion of the meetings have run excessively long. She does not have any desire to curtail any individual having their three minutes, but she feels that Council has consistently exceeded that three minutes. She suggested a process be established to implement the strict application of that time limit. Various methods of doing this were discussed. She also suggested the possibility of a 30 second warning showing a need for a summary statement. Councilmember Fahey is also concerned about large numbers of people speaking on one issue. She feels if it is to be policy to allow time certain to pro and con and limiting the number of speakers on either side, it should be so stated in the published policy on the audience portion. Councilmember Hall agreed that Council ought to publish some type of desired rules and have them available at City Hall, or utilize handouts as does the City of Renton. It was suggested it could be placed on the back of the agenda. People need to be aware of those rules and Council's plan to be consistent with them. With respect to conduct, he feels the members need to be more courteous of each other by not interrupting another speaker and by not repeating one's position numerous times. He suggested there are some Roberts Rules of Order that could be followed on a formal or informal basis. Councilmember Fahey interjected that Council has clearly stated that it will not take any action on comments made by the audience and yet seemed to be breaking its own rule in taking opportunities to respond during the Approved city Council Minutes April 25, 1995 Page 8 course of the meeting or seeking additional input from Staff. She cited an example of where one individual was promised a written response within two weeks. She felt that a good way to handle the situation. Councilmember Myers thinks that people look at the agenda and figure what time the item in which they are interested will be coming up. He does not believe it fair to these individuals to then have these matters come up much later than anticipated. Council President Petruzzi believes that someone should immediately start timing the hearings, and if there is scheduled 45 minutes, when 40 minutes go by the City Clerk could interrupt with a 5-minute warning before the end of the hearing. Then an informed decision could be made whether or not to continue with the hearing or to another date. He asked the City Clerk if she would be willing to take on this responsibility. She is willing and provided input as to what may be desired in order to allow the audience to know the status of the timing. Council President Petruzzi asked City Clerk Rhonda March to commence timing not only meetings, but also for discussions. City Attorney Snyder reiterated the possibility of impromptu public hearings. The Council's motion at the time of the last such impromptu hearing was not to allow the public portion to become an impromptu public hearing by limiting it to one speaker. One other point is to not to attempt to respond to complicated issues that evening but to make a report within a specified period of time. If Council wishes to retain that rule, it needs to be formalized. Council consensus was to continue with this policy. Mr. Snyder also stated his belief that the most commonly broken Council rule is that no Council member shall speak until all on the Council have had an opportunity to respond. Councilmember John Nordquist thinks it would be beneficial to have a designated parliamentarian which could be the City Attorney, the City Clerk, Council President, or some other designated individual. He also expressed irritation that many times Council members could have made a phone call to a staff member during the course of the day with a simple question, but instead they make that particular question up at the meeting, taking up more time than necessary. These questions could also be asked in memorandum form and would not have to be made part of the record. Copies of these memos should go to the Mayor to keep her office advised of these questions. He also addressed redundancy. A motion should be made, and a vote taken. There is no reason to provide justification for each vote made. Councilmember Nordquist also suggested a definition of Items 12 and 13 -- the Mayor and City Council. He asked what was presently desired of those areas. If these are to be actual reporting times, actual times should be set. Councilmember Kasper reiterated his belief that televising is considerably lengthening the Council meetings. Councilmember Kasper believes the current Council -Mayor form of government is also a contributing factor. He believes the City should review the Tukwila ordinance as he feels it would enable the City to reduce considerable unnecessary discussion. 'Councilmember Kasper suggested that televising be reserved for the two principal public hearing nights (1st and 3rd Tuesdays) and be eliminated at the work and committee night meetings (2nd and 4th Tuesdays). Council President Petruzzi announced that the City Clerk will start next week with some sort of timer. He also asked Councilmember Hall to look into the matter of de novo hearings and discuss the matter with Mr. Wallace who was supposed to get information to Mr. Hall on how we can modify our de novo hearings. Mr. Snyder will get together with Councilmember Hall and coordinate the effort. There was further discussion of the issue of timing and devices needed to accomplish the task. Clerk March confirmed that she was to look into the matter of what is available and in the meantime start timing anything 15 minutes or over and then provide some sort of signal for the Mayor that there is 5 minutes left. On the audience Approved City Council Minutes April 25, 1995 Page 9 portion, it was decided to retain that as is with the Mayor timing the participants. The question was raised on how to keep track of timing when interruptions occur during presentations. Councilmember Myers suggested a chess clock could be started and stopped as needed to track the time. It was felt that some sort of timing mechanism be started as soon as possible so that the public will know that everyone is being treated equally and by the same standard. City Clerk March hopes to have some preliminary information next week. 9. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Council President Petruzzi reported on Sno-Com. The biggest issue being faced is the 800 megahertz system. 40tO The preliminary studies show that there will be no new towers needed in the area. The proposed county -wide vote that was thought of having in September 1995 has been decided to be delayed to an indefinite date. The reason is that the public will have to be educated on this issue. The need is there, how you can readily convince someone of that need is another question. There are some rural parts of the county not in support of the project. If their support cannot be obtained, Sno-Com is not going to go for a county -wide system but may decide to piggyback onto a King County program. Mr. Petruzzi stated that if we do not use some of the airwaves and radio bands allotted to us, in the very near future they could be sold to private enterprise and the program will not be able to be improved. Councilmember Earling reported on CT. Several new corrections are coming together. Next week Joyce C'f Olson, the new Executive Director from Community Transit, will be here to meet with Council. He also advised that since the meeting after the RTA ballot defeat they are beginning to redefine a time table. He X,(A expects the next vote to be in either Spring or Fall 1996. He expects more decisions in that regard over the next 60 days. Most of the discussion is that the second opportunity for ballot will be a smaller system with a smaller tax. With less money, it would move fewer people. He will keep Council apprised. The RTA's next board meeting will be held in Edmonds on Friday at 1:30 p.m. in this room. Councilmember Nordquist reported on the Health District. He said they are having their retreat next Saturday ge � G;( at the CT Building, and they are doing the Myer -Briggs study for the staff and board members. The TB P1 situation is rising again, and the AIDS situation seems to have tabled off a little. After the next meeting there should be more information as there is a lot of goal setting to be done. Councilmember Hall also reported on the Health District Board. Since he last reported to Council regarding direction on how to present Edmonds' point of view regarding disposition of assets from the Health District, they have not had a meeting with the Facilities Planning Committee; one was planned for tomorrow afternoon which was canceled because of the earthquake drill. At that next meeting he will bring back to the District Council's assessment that we should look at all of the assets of the Health District and see what an equitable division of those assets should be if and when the District was dissolved. He also pointed out that the change in governance issue that was threatened was struck down. The governance will continue as it has been. There is some added language. If the County Council decided at any time to change that governance, it can do so at any time. Prior to this change in legislation there was not that ability. g the g Committee. he wn as ep rd,,�E chairman.Councilmember He thanked Rhonda Marchformal of her he p for the last ydear and announced half He says there are two capable people on the committee from the citizenry to be co-chair. Councilmember Hall proudly announced that he and his wife are going to be having their third child. Councilmember Fahey clarified with Councilmember Hall that he was not planning on remaining on the Parking Committee. Councilmember Kasper indicated he would be willing to participate in that committee. Approved City Council Minutes April 25, 1995 Page 10 Councilmember Fahey reported on her several boards. Cascade is currently in a holding pattern because it is tied into the monies coming from the hotel -motel tax. The oversight committee recommended funding of the feasibility study, and they are now waiting for the County to make their final designation and advise whether they are respecting the allocation that was recommended. As soon as those funds are available, they will move forward with the process of hiring a consultant. Councilmember Fahey then advised that the Edmonds Visitor's Bureau had a five hour retreat one day and its Vi5+1�� regular meeting the next day. Linda Rarnsland, now the Chamber Executive Director, is to be their Doe representative. Everyone was getting up to speed and on the same track. One thing that came out of those meetings was an awareness that the business community has the wrong expectations of the EVB. Many believe it to be a merchandising entity, but in reality it is merchandising the city to attract visitors so that the merchants can piggyback on that and take advantage of the fact that it is trying to bring people into the city for their benefit. There is to be a membership meeting at which these issues will be discussed with a goal toward total understanding of the community role of the EVB. They will also be moving forward in an effort to incorporate as a separate entity. It will still have the three principal players, but it will have more legal capabilities. She cited a similar example where Edmonds In Bloom proved so successful it is now incorporating as a specific organization. Councilmember Fahey then discussed the Economic Development Council. Steering Committee meetings have continued, and the last is to be tomorrow to formalize all of the things to be brought to "total board" of about D C 30 next Monday from 2:30-4:30 p.m. This meeting will be at the Edmonds-Woodway High School library. JAugOu The proposal to be brought forward is to proceed with hiring a consultant for a limited study for an anticipated cost of between $8-10,000. There are not major problems, just specific challenges that must be dealt with from now into the future. They feel the need for a professional consultant in the development of a Strategic Plan. The issue is now which agency will be lead in choosing that consultant. The options are the City, the Port of Edmonds, or the Chamber to take the lead. She is to go back to the Steering Committee with input as to the City's preference. There is not the need for a professional consultant selection process because we will be under the limit requires one. She asked Paul Mar if he had anything to add regarding the pros and cons. Paul Mar indicated the question was where resources are available to administer the process of selecting a consultant and to participate and administer what the consultant does. He related to her the experience with Christine Weed playing that role with the Cultural Arts Plan. Staffs question is: If it is the City, who is going to play the role that Christine played in the Cultural Arts Plan. This is because that position's primary responsibility will to implement the Cultural Arts Plan, and the question then becomes what other resources the City has. Councilmember Fahey said that the Port was willing to take the lead if the City did not wish to do so. She suggested that if the City take the lead, we may want to use Barbara Mehlert as the resource person. Ultimately, it is her hope that we would not end up with the same outcome in terms of having to have a staff person running the program when it is over. They are focused in trying to create something within the community that has a buy -in from business and all of the participants and ultimately if something similar to a Cultural Arts person is needed to implement the Strategic Plan it would come from someplace apart from .the City. Mr. Mar reminded Council that at the Council Retreat that is the position Council took. The Port has agreed, and two of the involved arts groups have agreed to minimal funding. The discussion is still taking place at the Chamber level. Councilmember Fahey is fairly confident there will be five sources to help pay for the initial consultant. Mr. Mar, responding to Council President Petruzzi's question, provided Council with his recollections of the Retreat discussion where the Council took the position that the City would not be the focal point of running that Approved City Council Minutes April 25,1995 Page 11 Economic Development Council on the long term, that we would take a leadership role in the initial stages. Council President Petruzzi expressed to Councilmember Fahey his belief that if the Port is willing to take the lead in regard to getting a consultant. With economic development as a major goal, it would fall right in line. It was generally believed the City should maintain a guidance or catalyst role. Council President Petruzzi announced that Barbara Mehlert will be working on a regular basis with Councilmember Fahey on this. The only time her schedule is involved out of the office would be on the Thursdays for meetings between 12-2:00 p.m. and the Monday full board meeting once a month. Discussion followed regarding the arrangements for this. Councilmember Myers attended a meeting of the Port last night. They have let a contract for architectural PO services and will be constructing a new office building. One of the things they are doing is trying to attract of some of the tenants in the Financial Center who will be vacating. Economically, they are in good shape and the � 90 passenger ferry brought in a lot of extra revenue for them. The Waterfront Festival is May 12, 13, and 14th, and the Boeing Derby is May 20-21. Mayor Hall reported that there was a Boundary Review Board hearing last night in Everett. The BRB voted to AID t extend 30 days until the next hearing for the Gate -Eaton and Snoline-Forshee annexation areas. There will be #01 some additional discussion with the Fire District and some diversion from the previous plan, but Mayor Hall felt it would be a positive 30 days. Mayor Hall further asked that the audience follow the newspaper accounts of the Freedom County issue. It is coloring some of the actions we get. She expressed concern that Boundary Review Board members from the North area and one new one in South County, that could color issues such as division or secession. Mayor Hall announced the details of the Sound Shake. It will take place city-wide in conjunction with a state- 60 ft E wide effort. Fire Chief Springer is the lead person who has detailed information if there are questions on what 64 is to happen. Mayor Hall then recognized Rosemary Speck who gave the Edmonds Memorial Cemetery, and Debbie Johnson, a volunteer with the Cemetery Board who did the layout. Little League kicked off on Saturday, and the Mayor got to throw the first ball. She called attention to a letter from Mr. Overcast regarding the eagles at Hutt Park. The Mayor will be responding. 11 Paul Mar announced that on Thursday, April 27, from 4-7:00 p.m., the second Open House on the Multimodal 100, (1k Transportation Center project will occur at the Edmonds Senior Center. It will also be the EIS scoping M0� meeting. Councilmember Kasper asked Mr. Mar when there would be a hearing on the present ferry dock. C PEA Mr. Mar will ask the ferry system when it will come forward with that. Council President Petruzzi 0 60 indicated Council would like a hearing as soon as possible or an estimation of when such a hearing could t be held He also wants to bring to a closure the issue of the easement. There is an update report on May 2, and Mr. Mar will bring his analysis at that time. 10. MAYOR Mayor Hall had nothing further to report. 11. COUNCIL .rpa L Council President Petruzzi observed that the financial report for March was on the Consent Agenda. Art od 00JR Housler does such an excellent job with the reports that they will now handle it in that fashion. If he feels the Reropf need, he has the authority to appear before Council. If there are questions, the matter can be pulled from the Approved City Council Minutes April 25, 1995 Page 12 Consent Agenda and discussed. He also commented on keeping the Executives until the end of the meetings. He thinks if Council is through with them and nothing else is on the agenda that concerns them, he hates to see them have to stay. Mayor Hall said that the Executives have been asked for the interim to stay until the end of the meeting. Councilmember Earling asked Mr. Mar about the status of the hearing on the motion made on the six-month moratorium as he did not see it on the Extended Agenda. Mr. Mar advised all the committee members have been selected, a meeting is set for sometime in the next week, to determine when they want to schedule it on the Council Agenda. Councilmember Kasper discussed the memorandum discussing when packets will be received if not on Friday. He believes Monday to be preferable and Tuesday to be too late to prepare for the meeting. City Clerk March will do the best she can to get them to Council as soon as possible. Councilmember Kasper then asked for the status of the train speed appeal. Paul Mar reported that on April 12, the Commission made its decision reaffirming their staff decision. The question to the City Council is whether 5P BAD it is Council's desire to appeal that decision according to the RCW and the WAC. Mr. Kasper's concern is with of what has just happened in Marysville and that the way this is structured if the passenger trains don't go we will be stuck with high speed freights regardless. He wants to appeal and take the position that if the passenger trains go, the other goes with it. Councilmember Nordquist confirmed Council had not yet seen the findings of the City's last appeal Mr. Mar will include a copy in next week's packet. Councilmember Nordquist also suggested exploring what Marysville is doing and perhaps joint venture with them. The Mayor said Mukilteo may also be interested. Other areas needing attention were discussed. In light of the earthquake drill and the recent disaster in Oklahoma City, Councilmember Hall reiterated his 46re desire for an emergency plan for local citizens and a way for us to communicate if we are on our own for a time td if something happens here. He complimented the people in Oklahoma City for their reaction and the way they T pulled together. He was impressed with the local Mayor, the local Fire Chief and the governor. They are very articulate, hands-on and seem to be doing an incredible job for which they were not prepared. Councilmember Fahey is excited about the Miss Edmonds Pageant and feels Amy Sterling has done a 55 phenomenal job pulling it all together in a short period of time. There are five candidates, but this is the first �'0'9 f year. The candidates would all do a wonderful job of representing Edmonds, and they do all have sponsors. ,,t They will be participating in a fashion show at 11:30 at Panzinni's this coming Saturday. The pageant itself is fog the following Saturday night, May 6, at Edmonds Woodway High School. The public is encouraged to attend. She indicated a request had been made last week for the City to consider helping to fund the pageant this year. After the meeting, she got a sense there was a good reception. COUNCILMEMBER BARBARA FAHEY MOVED, SECONDED BY COUNCH,MEMBER MICHAEL HALL, TO GIVE $500 TO THE SCHOLARSHIP FUND FOR THE MISS EDMONDS PAGEANT THIS YEAR COUNCILMEMBER KASPER ABSTAINED BECAUSE THE DECISION WAS MADE LAST WEEK MOTION CARRIED WITH COUNCILMEMBER MYERS VOTING NO. There being no further busines to come before the Council, the meeting was adjourned at 9:17 p.m. Laur al , Mayor �111,,�Ia ch, City Clerk Approved City Council Minutes April 25, 1995 Page 13 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. APRIL 25, 1995 SPECIAL WORK MEETING CALL TO ORDER - 6:45 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. (10 Min.) CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF APRIL 18, 1995 (C) APPROVAL OF CLAIM WARRANTS #950762 THRU #952025 FOR WEEK OF APRIL 17, 1995 IN THE AMOUNT OF $216,827.57; AND PAYROLL WARRANTS #951733 THRU #952017 FOR THE PERIOD OF APRIL 1 THRU APRIL 15, 1995 IN THE AMOUNT OF $372,621.46 (D) AUTHORIZATION FOR MAYOR TO SIGN TEN-YEAR LEASE AGREEMENT WITH BOYS AND GIRLS CLUB (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH EDMONDS SCHOOL DISTRICT FOR RECYCLING SERVICES (F) REPORT ON BIDS OPENED APRIL 12, 1995 FOR GOODHOPE POND RESTORATION PROJECT AND AWARD OF CONTRACT TO S.L. LARSEN CONSTRUCTION CO., INC. ($98,771.45 INCLUDING SALES TAX) (G) AUTHORIZATION TO PURCHASE A SLIDE -IN HYDRAULIC SANDER FOR THE 10-YARD DUMP TRUCK FROM THE STATE PURCHASING CONTRACT ($6,850 INCLUDING SALES TAX) (H) REPORT ON BIDS OPENED MARCH 27, 1995, FOR HYDRAULIC SNOWPLOW AND AWARD TO STAR RENTALS AND SALES, INC. ($4,640.70 INCLUDING SALES TAX) (1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1995 PUBLIC WORKS FUEL TANK REMOVAL PROJECT (J) ACCEPTANCE OF UTILITY EASEMENT FROM JOHN P. AND MARILYN A. DEMPSEY FOR THE 157TH ST. S.W. WATER LINE (K) AUTHORIZATION TO CALL FOR BIDS FOR MICROFILM READER/PRINTER (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH SHELDON & ASSOCIATES FOR CRITICAL AREAS REVIEW ($2,000) (M) REPORT ON GENERAL FUND FINANCIAL POSITION FOR PERIOD ENDED MARCH 31, 1995 (N) PROPOSED EMERGENCY ORDINANCE ESTABLISHING A MORATORIUM ON BUSINESS LICENSES, BUILDING PERMITS AND OTHER FORMS OF DEVELOPMENT WITH REGARD TO ADULT ENTERTAINMENT (0) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH SNOHOMISH COUNTY FIRE DISTRICT #1 TO PROCEED WITH SELECTION OF AN APPRAISAL FIRM FOR EVALUATION OF FIRE STATION #10 9 (ESPERANCE) 3. (15 Min.) PROCLAMATION RECOGNIZING VOLUNTEERS 4. (10 Min.) ANNUAL REPORT FROM EDMONDS ARTS COMMISSION Agenda Continued EDMONDS CITY COUNCIL AGENDA APRIL 25, 1995 PAGE 2 5. (5 Min.) APPROVAL OF LOCATION FOR THE EDMONDS SUMMER MARKET AND AUTHORIZATION TO PROCEED TO NEGOTIATE A CONTRACT WITH SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY 6. (45 Min.) REVIEW OF PLANNING BOARD RECOMMENDATION ON ARCHITECTURAL DESIGN BOARD PROCESS AMENDMENTS 7. (60 Min.) DISCUSSION OF COMPREHENSIVE PLAN ISSUES 8. (10 Min.) PROPOSED ORDINANCE TO GRANT SIX MONTH EXTENSION TO CURRENT EXTENDED CHAMBERS CABLE FRANCHISE FOR PURPOSES OF COMPLETING FRANCHISE RENEWAL PROCESS 9. (5 Min.) UPDATE ON FINANCIAL CENTER ACQUISITION PROCESS 10. (15 Min.) DISCUSSION ON COUNCIL MEETING PROCEDURES 11. (10 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 12. (5 Min.) MAYOR 13. (15 Min.) COUNCIL r/4/21 /95 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours vdvance notice for special accommodations. the Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this Meeting appears the following Mednesday evening at 7.00 p.m. on Channel 36, and the following Friday and Monday at noon on Channel 32.