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05/12/1987 City CouncilTHESE MINUTES SUBJECT TO MAY 19, 1987 APPROVAL 1 EDMONDS CITY COUNCIL MINUTES MAY 12, 1987 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag sa- lute. PRESENT Larry Naughten, Mayor Jack Wilson, Council Pres Steve Dwyer Laura Hall Jo -Anne Jaech Bill Kasper John Nordquist CONSENT AGENDA ABSENT STAFF PRESENT Lloyd Ostrom Mary Lou Block, Planning Div. Mgr. Tony Russell, Jack Weinz, Fire Chief Student Rep. Bob Alberts, City Engineer Art Housler, Admin. Svc. Director Jim Barnes, Parks & Rec. Div. Mgr. Peter Hahn, Comm. Svc. Director Bobby Mills, Public Works Supt. Dan Prinz, Police Chief Chris Beckman, Engineering Coord. Scott Snyder, City Attorney Jackie Parrett, City.Clerk Margaret Richards, Recorder Item (B) was removed from the Consent Agenda. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEM- BER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (C) ADOPTED ORDINANCE 2612 INCREASING PENALTY PROVISIONS FOR VIOLATION OF CITY CODE SECTION ENTITLED "CONTEMPT" (0) ADOPTED ORDINANCE 2613 REPEALING CHAPTER 4.38 OF EDMONDS CITY CODE RELATING TO RENTAL OF HALLS (E) ADOPTED ORDINANCE 2614 INCREASING MAYOR'S SALARY (F) ADOPTED ORDINANCE 2615 AMENDING COMMUNITY DEVELOPMENT CODE TO ALLOW MOBILE HOME PARKS IN PLANNED RESIDENTIAL DEVELOPMENTS IN CG OR CG2 ZONE DISTRICTS OF CITY (G) ADOPTED ORDINANCE 2616 AMENDING COMMUNITY DEVELOPMENT CODE TO CLARIFY RECONSIDERATION PROCEDURES FOR HEARING EXAMINER DECISIONS AND RECOMMENDATIONS (H) SET JUNE 2, 1987 FOR HEARING ON APPEAL OF HEARING EXAMINER DECISION REGARDING VARIANCE TO REDUCE SIDE YARD SETBACK FOR PROPERTY LOCATED AT 20828 - 80TH PL. W. (AP-7-87/APPELLANT: PATRICK DUFFY) (I) SET JUNE 30, 1987 FOR HEARING ON PROPOSED AMENDMENT TO COMMUNITY DEVELOPMENT CODE SECTION 18.80 REGARDING STREET STANDARDS (CITY OF EDMONDS) (J) AUTHORIZATION TO ADVERTISE FOR BIDS ON ANDERSON CENTER GYMNASIUM FLOOR AND RELATED WORK ($30,000) APPROVAL OF MINUTES OF MAY 5, 1987 FITEM (B) ON THE CONSENT AGENDA City Attorney referred to page 4, paragraph 8, and made the following correction with respect to his statement: "He said under the agreement, Administration will be authorized, after Council's action tonight , to issue a letter committing utility services to the project". Mr. Snyder said with the actions last week and acceptance of the Architectural Design Board's and Planning Board's recommendations, Edmonds Associates has completed their obligations under the utility extension agreement. *Councilmember Hall referred to page 12, paragraph 16, and noted the following addition: "I want reference to the $300 to $400 per month expenditures. And benefits are over and above that". See Council Minutes of May 19, 1987 Councilmember Kasper referred to page 2, paragraph 3, and made the following correction: "He said that the boat should be owned and maintained by the Port of Edmonds and not the City. The City cost should be limited to manning its operation for fire and emergencies only". - COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE MAY 5, 1987 MINUTES AS AMENDED. MOTION CARRIED WITH COUNCILMEMBER JAECH ABSTAINING BECAUSE SHE DID NOT ATTEND THAT MEETING. APPROVAL OF APRIL 28, 1987 MINUTES [ITEM (B) ON THE CONSENT AGENDA] Councilmember Hall said she thought the Council had requested that verbatim minutes of the meet- ing be prepared. City Clerk Jackie Parrett responded that it was not her understanding that a verbatim transcript had been ordered. Councilmember Kasper said the misunderstanding may be due to his comment that verbatim minutes may not be necessary if the minutes were replete with infor- mation. He said he had made a statement that the Council could determine whether or not they desired verbatim minutes after reviewing the minutes. Councilmember Kasper felt that the minutes were very complete but that there was information that was not included that the Council would find useful. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT VERBATIM MINUTES BE PREPARED. Councilmember Dwyer said transcripts of the meetings were not necessary and he would vote against the motion. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER WILSON, COUNCILMEMBER HALL, COUN- CILMEMBER KASPER, AND COUNCILMEMBER NORDQUIST IN FAVOR; AND COUNCILMEMBER JAECH AND COUNCILMEMBER DWYER OPPOSED. CONSIDERATION OF CHAMBER OF COMMERCE REQUEST FOR FUNDING OF EDMONDS BROCHURE Mayor Naughten clarified that the Tourism Committee was the entity requesting funding and not the Chamber of Commerce. Because Barbara Kindness was not present at that particular time to make the presentation, the item was discussed following Consideration of Visitor Information Bureau Request (item #3). CONSIDERATION OF VISITOR INFORMATION BUREAU REQUESTED INCREASE FOR 1987 AND FUNDING OF SNOHOMISH COUNTY BROCHURE Mayor Naughten noted that there had been a misunderstanding with respect to the brochures, and he had agreed to appropriate funds for the brochure so the only issue of discussion was the 8% in- crease. Mayor Naughten introduced Janet Meannie, Executive Director of Snohomish County Visitor Informa- tion, Region 4. Ms. Meannie expressed appreciation to the Council for setting aside time on the agenda to re- view the requested increase. Ms. Meannie submitted a proclamation to the Council proclaiming May 17 through May 23 as Nation- al Tourism Week, as well as a packet of information regarding revenue sources. Ms. Meannie noted that there has been an 8% increase in activities in Snohomish County as well as operating costs to the Visitor Information Center over the last year. Ms. Meannie said the Snohomish County Visitor Information Center is approaching its third year of service. The Center serves all cities within the County through an interlocal agreement as well as sources of funding from the County and State. She noted that the Center is one of four regional centers for Region 4. Councilmember Dwyer inquired: 1) how the 8% increase assessed to the City was calculated; 2) how the organization is structured; 3) what options are available to the City with respect to the 8% assessment. Ms. Meannie said the assessment was based on the Hotel/Motel tax as well as the population. She said because activities have significantly increased over the years, the Center has outgrown the temporary structure and a new location is needed; a part-time administrative assistant is needed; insurance costs have increased; and the Staff Director's salary has in- creased. Councilmember Dwyer said the Center's budget increase is the highest percentage in- crease this year of any local government or local governmental cooperative agency that he is aware of. Ms. Meannie said that operations and the budget are contingent upon meeting needs and demands. She noted that highway travel has increased by 8%. EDMONDS CITY COUNCIL MINUTES Page 2 MAY 12, 1987 Councilmember Kasper inquired if the Center serves Marysville. Ms. Meannie replied negative- ly. She said the center in Marysville is a private and independent entity. Councilmember Wilson inquired what a typical question of a visitor is. Ms. Meannie said most people exiting I-5 and not destined to Seattle inquire about recreational activities and sites in Edmonds. She said another frequent question by people who have never ridden the ferry boat is the location of the ferry terminal. Councilmember Wilson inquired._if all 41volunteers are fairly active. Ms. Meannie. said a full force of 25 volunteers staff the Center during the winter months. She anticipated that the addi- tional 16 would volunteer again during the summer season. Councilmember Jaech inquired about the funding source for the brochure (item N2 on the agenda) as well as the contribution by the City for the Visitor Information Center. Mayor Naughten clari- fied that both funding sources would emanate from Fund 120. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROPRIATE $367 FROM THE CONVENTION AND PERFORMING ARTS FUND 120 TO THE TOURISM CATEGORY. MOTION CARRIED WITH COUNCILMEM- BER DWYER OPPOSED. CONSIDERATION OF TOURISM COMMITTEE REQUEST FOR PARTIAL FUNDING.OF EDMONDS BROCHURE Barbara Kindness reported that in 1983 the Edmonds Chamber of Commerce designed a new Edmonds brochure. The cost to print the brochures at that time was $5,821 for 35,000 brochures, or 17 cents each. The City contributed $2,000 and received 5,0.00 brochures. The brochures have almost been depleted and the Tourism Committee plans to have 75,000 brochures printed. Ms. Kindness requested that the City contribute $2,000, and it would receive 5,000 new brochures for public distribution. She noted that the Port of Edmonds has contributed $1,500; Chamber of Commerce $1500; Edmonds Art Commission $500. She said there are not sufficient funds in the Tourism Committee budget to fund the entire cost and the contribution by the City will make up the deficit. Councilmember Wilson inquired where the brochures that the City receives are distributed. Ms. Kindness replied City Hall, Chamber of Commerce, and the Visitor Information Center. She said requests for brochures are received almost daily from Chambers of Commerce throughout the State. Councilmember Hall expressed concern regarding the higher cost to print a limited number of bro- chures. She noted that a price break may be available for an order of larger quantities. Ms. Kindness said a larger quantity may be ordered in the future, but the Committee was trying to work within its budget at the present time. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROPRIATE $2,000 FROM THE CONVENTION/ARTS FUND N120 FOR THE BROCHURE, Councilmember Hall inquired if the funds in Fund 120 have been accumulating since 1978. Adminis- trative Services Director Art Housler replied affirmatively. Councilmember Hall inquired, then, if monies that were earmarked in that fund for the Convention/Arts District would be withdrawn to help fund the brochure. Mr. Housler replied negatively. Councilmember Dwyer said he would vote against the motion because he said the Council must honor the integrity of the City's budget process and not appropriate funds for "good ideas" outside of the budget process, otherwise it would be unreasonable to expect anyone else to honor the system. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED. COUNCIL DISCUSSION REGARDING ALTERNATE, SITES _FOR SECONDARY SEWER TREATMENT SITE (FROM PUBLIC HEARING APRIL 28, 1987) Councilmember Dwyer read a letter into the record from Councilmember Ostrom which stated that he favored relocation of the secondary wastewater treatment plant but felt the Council must be re- sponsive to the wishes of the majority of the citizens to not relocate the plant. Councilmember Ostrom felt that continued debate over the issue was unproductive and contrary to the express desires and welfare of the community. *Councilmember Kasper said he resented Councilmember Ostrom's comments through letter form. He said the issue was not a real estate issue from his standpoint but was a real estate issue from a planning perspective. Councilmember Kasper said the location of the secondary plant at the present site was not good planning, and he said he did not understand how the process has EDMONDS CITY COUNCIL MINUTES Page 3 MAY 12, 1987 *See Council Minutes of May 19, 1987 progressed as far as it has without an Environmental Impact Statement. Councilmember Hall expressed concern that the issue has not been brought into perspective. She said the Union Oil site or the site near Pine Street, in her opinion, were the best sites for a secondary treatment plant. She thought $40 million was an excessive cost to construct a secon- dary treatment plant unless she could be convinced that alternate sites were unfeasible. * Councilmember Hall said the property on which the present plant is located is a prime piece of property. She suggested that a park would be an ideal use for that parcel. She said she would be willing to leave the plant where it is.presently located if the cost to upgrade it did not exceed $15 million. Councilmember Hall said she did not feel that proper planning has been done. She recalled that a questionnaire was sent to Edmonds citizens but noted that it was sent before the information that the Council now has was received. She said the Council must divulge that information to its citizens. Councilmember Hall recommended that the issue of alternate sites be discussed further. She said the delay will not jeopardize the grant monies which are available to the City. She noted, howev- er, the legislature is cutting back on funds allocated for secondary wastewater treatment facili- ties. Councilmember Nordquist said there are four criteria that he reviews when considering site loca- tions: 1) location, 2) current ownership, 3) legal description of the parcel; 4) acquisition proceedings. Councilmember Nordquist noted that Councilmember Hall had mentioned several weeks ago the concept of a regional treatment facility. He suggested that perhaps the issue could be pursued and that the above -mentioned criteria be applied when considering site locations. Ile said he was in favor of locating the treatment plant out of downtown Edmonds but did not feel any of the alter- nate sites that have been discussed to date were feasible. Councilmember Dwyer concurred with Councilmember Nordquist regarding the desirability of moving the plant out of town. He said he did not find fault with Staff in not proposing the Pine Street site because it was rejected in 1978. The consensus of the citizens, he said, seemed to be an unwillingness to spend tax payer dollars to relocate the plant only a short distance away (the Harbor Square site). They preferred that the plant be located away from the downtown area if it is relocated. Councilmember Dwyer noted that Union Oil could, conceivably, delay a condemnation proceeding for years and totally defeat the City's attempts to acquire use of that site in a timely fashion and meet the 1991 deadline to have the plant in operation. He said there has not been a suitable alternative site presented. However, the potential for a devastating economic impact to rate payers does exist if the project is delayed. Councilmember Dwyer said the City has pursued secondary treatment in a manner which has allowed the City to be at the top of the list to receive grant monies. He said if less grant money is available in the future, that is even more of an incentive for the City to pursue its present course in order to comply with Feder- al and State mandates. Councilmember Wilson said it was curious to him that the Harbor Square site and Pine Street site have recently emerged as alternate sites. He said the Pine Street site seems to be an ideal location for a secondary treatment plant. He recommended that the City appropriate the funds to investigate alternate site locations. lie said it is conjecture when people say that relocating the plant will be more expensive. He noted that consultants have estimated the cost to expand the present facility to be an additional $500,000. Councilmember Hall recommended that the Union Oil site be pursued as well as the Pine Street site. She said perhaps the City could operate its facility in conjunction with operations of Union Oil even though they may relocate several of their tanks to a lower position on the hill- side. Mayor Naughten said he felt the Council was acting in accordance with the desires of its constitu- ents. He concurred that alternate sites should be pursued in order to insure that the investiga- tion of site locations has been thorough. Councilmember Nordquist requested the Mayor to enumer- ate the alternate sites. Mayor Naughten said, in his opinion, the only two viable alternate sites were the Union Oil site and the Pine Street site. Councilmember Nordquist inquired if the City should investigate the concept of a regional plant.Mayor Naughten replied affirmatively. Councilmember Hall expressed concern that expansion of the plant has not included the possibility of adding tertiary treatment in the future. She recommended that the viability of a regional plant be investigated. *See Council Minutes of May 19, 1987 EDMONDS CITY COUNCIL MINUTES Page 4 MAY 12, 1987 Councilmember Jaech inquired if the other participating jurisdictions will attend the May 19. meeting to discuss the agenda item regarding agreements for secondary treatment. Mayor Naughten said he believed so. Councilmember Jaech inquired what process Culp-Wesner-Culp has initiated to date and will pursue for the next thirty days with respect to the contract that the City en- tered into with them. City Engineer Bob Alberts said the firm has commenced approximately fif- teen of the forty-two items of the schedule at the existing site, and value engineering is sched- uled for the second week in July. Councilmember Jaech said she did not feel that the Union Oil site was viable. She expressed concern: 1) that monies are currently being expended to analyze the current site which may be abandoned; 2) that not only will Edmonds citizens bear any addition- al costs but the participating jurisdictions will, also, and they may not be amenable to those costs. COUNCILMEMBER JAECII MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO CONTINUE THE DISCUSSION ON MAY 26, 1987 AND RESCHEDULE THE DISCUSSION SCHEDULED ON MAY 19 REGARDING AGREEMENTS WITH PARTICIPAT- ING JURISDICTIONS INVOLVED IN SECONDARY SEWER TREATMENT TO MAY 26. Councilmember Wilson said he was opposed to the motion because it would only delay the problem. tie recommended that monies be appropriated to investigate alternate sites. Ile said he was ap- palled to learn at the Council retreat that the City had not yet met with the participating juris- dictions, and he doubted that an agreement would be reached at the May 19 meeting. Councilmember Nordquist said he believed the City made a commitment to Union Oil in the past in the annexation proceedings and requested the City Attorney to review the documentation. He in- quired about the location of the Pine Street site and legal description. Councilmember Kasper questioned why Staff had not set forth Pine Street as an alternate site. He said there is adequate room to build a plant at that location. He suggested that alternate sites continue to be pursued until a definite location for secondary treatment is identified. Councilmember Hall said the primary issue was to save the tax payers money. She said she did not want to expend $4.5 million for a design when the firm that has been selected has been involved with secondary treatment plants and has blueprints of those plants available. She recommended that the City negotiate the financing terms to design and construct a plant with Culp-Wesner-Culp at a cost not to exceed $15 million at the present location. Councilmember Dwyer said he does not recall that anyone from any of the participating jurisdic- tions has made an official visit to the Council to urge the City to relocate the plant. Councilmember Dwyer said he failed to see the logic that building a $15 million plant at the present location would be acceptable but building a $40 million plant at the present location was not acceptable. He said if a secondary treatment plant is going to be designed and constructed, it should be designed and constructed properly. In response to a statement made by Councilmember Wilson, Councilmember Jaech said she wished to continue the discussion to the 26th of May when a full Council was present and, also, to invite the other jurisdictions to participate in the discussion. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER HALL, COUNCIL - MEMBER NOROQUIST, AND COUNCILMEMBER JAECH IN FAVOR; AND COUNCILMEMBER WILSON AND COUNCILMEMBER KASPER OPPOSED. COUNCILMEMBEA WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROPRIATE $30,000 FROM THE WA- TER/SEWER FUND TO STUDY ALTERNATE SITES WITH EMPHASIS ON THE PINE STREET SITE AND THE AREA WEST OF THAT AND, ALSO, THE HARBOR SQUARE SITE AND ONLY A CURSORY REVIEW OF THE UNION OIL SITE; ENCOUR- AGE CULP-WESNER-CULP TO DIVERT THEIR ATTENTION TO REVIEW OF ALTERNATE SITES SO THAT IT IS DIS- PENSED WITH IN A SHORT -PERIOD OF TIME (LESS THAN 30 DAYS); STAFF PURSUE COUNCILMEMBER HALL'S CONCEPT OF A REGIONAL PLANT. Councilmember Nordquist raised a point of order. tie said he would like to review the legal de- scription of some of the alternate sites. Councilmember Hall concurred. Councilmember Jaech inquired if the Council made a motion to review alternate sites several months ago. Community Services Director Peter Hahn said alternate sites were presented to the Council in February. Councilmember Jaech recalled that the motion did not pass by a 4/3 vote to expend money,to review alternate sites, noting that Councilmember Wilson did not.vote on the prevailing side. Therefore, she inquired if Councilmember Wilson, according to Robert's Rules of Order, was barred from bringing up the same subject. City Attorney Scott Snyder said that rule generally related to matters raised and motions made within a single meeting. EDMONDS CITY COUNCIL MINUTES Page 5 MAY 12, 1987 A ROLL CALL VOTE WAS TAKEN. THE VOTE WAS TIED WITH COUNCILMEMBER WILSON, COUNCILMEMBER HALL, AND COUNCILMEMBER KASPER IN FAVOR; AND COUNCILMEMBER DWYER, COUNCILMEMBER NORDQUIST, AND COUNCILMEM- BER JAECH OPPOSED. Mayor Naughten inquired if he was allowed to vote on the issue. Mr. Snyder replied negatively. MOTION FAILED. Councilmember Hall expressed concern regarding the levelsof service that were being contracted with and the costs associated with those services. She inquired if the Value Engineering (VE) contract was approved by the Council. Mr. Hahn .replied affirmatively. Councilmember Hall in- quired about the funds appropriated for that process. Mr. Alberts said it was anticipated that VE could be done for less than the $150,000 authorized which will be funded by a grant. He said an additional $50,000 was available in the form of grant monies. He noted that the grant decreases if the funds are not utilized. Mr. Alberts said as part of the request for proposals, the applicants must list the VE's they have performed as well as the costs. The meeting recessed at 8:35 p.m. and reconvened at 8:45 p.m. ESTABLISH COUNCILMAYOR 1988-1991 SALARY LEVELS Councilmember Wilson recommended that the following figures be discussed: Council salary - $300/month plus $50/meeting from 1988-1989; $350/month plus $60/meeting from 1990-1991; Mayor's salary be set at $45,000 from 1988-1991. Mayor Naughten clarified for the benefit of the audience that an elected official may not estab- lish his/her own salary and that the salary must be established for future officials by incumbent officials. Councilmember Dwyer recommended that an ordinance be drafted and adopted which sets a four-year salary for the Mayor rather than ado.pting a salary from year to year. lie noted that the survey revealed that the present salary for the Mayor of Edmonds is the lowest of seven entities of comparable size. COUNCILMEMBER DWYER MOVED, SECONDED FOR DISCUSSION BY .COUNCILMEMBER HALL, TO SET A FOUR-YEAR SALARY FOR THE MAYOR'S POSITION AT A LEVEL OF $46,000 PER YEAR AND THAT THE NECESSARY ORDINANCE BE DRAFTED AND PASSED TO ACCOMPLISH THAT, Councilmember Hall inquired if the salary of $46,000 would be set for the entire four-year term. Councilmember Dwyer replied affirmatively. Councilmember Kasper recommended that the Mayor's salary be set at $44,000. Mayor Naughten said, based upon the salary of comparable local cities, the minimum salary should be set at $45,000. He recommended that the mayor's salary be reviewed each year in consideration of the cost of living that full-time employees receive, noting that the mayor's salary should be at the same level as the Department Directors of the City. Councilmember Kasper stated that all County councilmembers are compensated at a rate of $41,000 per year. Mayor Naughten noted that County councilmembers' jobs are purely legislative whereas mayoral responsibilities are administrative. He added that the County councilmembers only supervise one person. Councilmember Ball said she would be amenable to the $46,000 per year but noted that the Mayor's expense account of $300 to $500 per month was not factored into the salary. Mayor Naughten said that his expenses for the entire department for the year were under budget. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER HALL, COUNCIL - MEMBER NORDQUIST AND COUNCILMEMBER JAECH IN FAVOR; AND COUNCILMEMBER WILSON AND COUNCILMEMBER KASPER OPPOSED. Councilmember Dwyer was opposed to raising the Council's salary. He noted that there was not an abundance of funds available and said the wrong message would be sent to the bargaining units if large increases for future elected Councilmembers are proposed. He felt that Councilmembers did not take their positions for the purpose of being compensated monetarily and that their salaries defrayed expenses of the job. Councilmember Hall responded that Councilmembers should be given the same consideration as the Mayor. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO ACCEPT LYNNWOOD'S BASE RATE FOR COUNCILMEMBERS AT $300 PER MONTH PLUS $50 PER MEETING FOR THE PERIOD OF 1988 to 1991. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED. City Attorney Scott Snyder said he would submit an ordinance to accomplish the salary adjustments effective January 1, 1988. Ile noted that the salary adjustment of the three incumbent Councilmembers will not become effective until the end of their terms. EDMONDS CITY COUNCIL MINUTES Page 6 MAY 12, 1987 1 REVIEW PLANNING BOARD LIST OF POSSIBLE CODE AMENDMENTS Planning Division Manager Mary Lou Block" reported that the Planning Board has compiled a list of possible Code amendments for consideration. The items have been referred to the Board by both Staff and the City Council. The Planning Board, she said, would like the City Council to review the items and note which items may have a higher priority for review. Ms. Block noted that a memo regarding the status of nonconforming buildings and review of the regulations covering such structures, in addition to the list, was attached to the Council pack- ets. Councilmember Dwyer requested that a review of the day care ordinances be reviewed, also. Councilmember Kasper recommended that the Council prioritize each amendment for review and submit the list to Staff. Councilmember Nordquist inquired if item #10, zoning regulations, was a major issue. Ms. Block replied negatively. She said it was an issue which often raises questions regarding the interpre- tation of the Code. City Attorney Scott Snyder said the issue was a problem that does not have a resolution and arises in obvious cases. Councilmember Hall suggested that item #9, accessory dwelling unit regulations, be reviewed fol- lowing item #2. Councilmember Jaech noted that the Council previously reviewed item #10, as well as item #7, signs. She suggested that those items be placed at the bottom of the list. REQUEST FOR FUNDING DEPARTMENTAL NEEDS ($27,750) Administrative Services Director Art Housler noted that the subject was rescheduled from the April 21 Council meeting. Mr. Housler reported that when the subject was presented to the Council Administrative Services Committee in March, market conditions were such that the City would have realized a savings of $102,000 by refunding the 1984 G.O. Bond Issue. Funding of departmental needs was requested from that savings. Before the necessary documentation could be prepared for refunding, interest rates increased and the savings realized would be less than half of the $102,000. Staff is hopeful that rates will decrease in the ensuing months and increase the savings to $80,000. In the interim, Staff would like the Council to consider funding the departmental needs from a substitute source. Mr. Housler said in February, the City Council transferred $74,311 of unanticipated cash carry- over from the General Fund to the Building Maintenance Fund ($30,000). The remaining $44,741 was not appropriated. Any appropriation from that source would be replaced once refinancing is accom- plished. Mr. Housler reviewed a list of items which the departments have requested as follows: purchase of State Department of Transportation Engineering personal computer - $750; City Clerk office furniture - $2,300; reinstate employee newsletter - $1,700; relocate City council office - $3,000; computer equipment - $20,000. Councilmember Kasper inquired about the cost of refunding the bond. Mr. Housler replied $62,000. Councilmember Jaech clarified that the issue of refunding the bond issue was reviewed by the Administrative Services Committee, presented to the Council, and approved by the Council. Howev- er, the Committee did not act on the second portion. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE PURCHASE OF THE FIRST THREE ITEMS REQUESTED AND DEFER A DECISION ON THE REMAINING TWO ITEMS. COuncilmember Jaech said there was surplus furniture in the City which would serve the needs of the City Clerk's office and was opposed to purchasing new furniture. Mr. Housler said the furni- ture was necessary to serve the public in a more appropriate manner and that existing furniture in the City Clerk's office will be utilized in the court office and the new furniture located in the office more visible to the public. He noted that there are unappropriated funds available at the present time that will also be available at the end of the year. Councilmember Jaech .ques- tioned why unappropriated funds must be expended rather than saved. She noted that those funds could be put to a better use than purchasing office furniture. EDMONDS CITY COUNCIL MINUTES Page 7 MAY 12, 1987. MOTION CARRIED WITH COUNCILMEMBER WILSON, COUNCILMEMBER DWYER, COUNCILMEMBER KASPER AND COUNCIL - MEMBER NORDQUIST IN FAVOR; COUNCILMEMBER JAECH AND COUNCILMEMBER HALL OPPOSED. Mr. Housler requested that a date to reschedule the items which were not approved for discussion be set. Community Services Director Peter Hahn said the computer terminals are a tool that help Staff run the departments efficiently and productively. He said there are a number of key employees who do not have the availability of a terminal. He said the computer equipment was an absolute necessi- ty. He noted that a terminal is located on almost every desk of other cities and private busi- nesses. Mr. Housler encouraged the Council to thoroughly review the justification and purposes of the request. Mayor Naughten inquired if computer equipment was the highest priority on the list. Mr. Housler replied affirmatively. Fie noted that the Treasury Office would function more effi- ciently if a display station were available for use to reference the surplus cash on a daily basis with respect to interest on earnings. Councilme,mber Kasper said private offices and individual use of the equipment within the City is too prevalent, noting that many of the terminals are hot fully utilized. Police Chief Dan Prinz said his department only has three computers for forty-seven employees. He said two of the com- puters are utilized exclusively by two employees on a full-time basis, and the departmental work is generated through the use of the single remaining terminal. The issue was scheduled for further discussion on June 9, 1987. DISCUSSION OF SIGNAL AT 76TH AVE. W. AND 208TH ST. S.W. AND APPROVAL OF DESIGN AGREEMENT City Engineer Bob Alberts reported that in May 1985, the City applied for and received an 80% Urban Arterial Board (UAB) grant for the design and installation of a signal system at the inter- section of 208th St. S.W. and 76th Ave. W. A design was started by the City's Traffic Engineer and is approximately 70% complete. Due to Staff changes and the proposed project to widen 208th St. S.W. from 76th Ave. W. to SR 99 by the City of Lynnwood, the project has been delayed and a new schedule for design was approved by UAB to be completed by July 1987. Mr. Alberts noted that an agreement with Bell -Walker Engineers, Inc. to complete the design within the new UAB schedule was included in the Council packets. Mr. Alberts noted that there is some opposition to the project from the dental center located at the intersection which is due to concerns regarding ingress/egress for the property. He re- viewed Exhibit A and B which depicted the existing and proposed improvements which would require changes in the use of the driveways. A signaled intersection would require the existing exit -only driveway across from 208th St. S.W. to be made into a right -turn only or convert- ed to an entrance only. The northerly driveway would have to be used more extensively by motor- ists exiting onto 76th Ave. W. and wishing to travel north or east on 208th St. S.W. An alter- native would be to install a separate signal for the driveway exiting towards 208th St. S.W. However, that signal would lower the level of service and increase the costs. The recommended signal system is depicted in Exhibit A. Modifications to the channelization have been made over the last few years which have improved traffic flow and safety levels. Staff believes there are additional changes that can be made to the existing channelization which would further improve traffic movement, i.e, eliminating park- ing on 76th Ave. W. Bell -Walker Engineers, as part of the College Place Traffic Study, was asked to review the intersection again and determine if the City should postpone the installation of signals. The outcome of the review indicated that signals are now warranted and traffic will increase in the future. A pedestrian signal would also increase the safety. The justification for a signal continues to exist and the need will continue increase with time. The installation of the signal will require changes in vehicle turning movements and patterns for the dental build- ing. The approval of the project was in the form of Council's approval of the Six -Year Transportation Improvement Program and City budget over the last several years. Mayor Naughten inquired about the deadline to complete a new schedule. Mr. Alberts replied July of 1987. He noted, however, that the project has been delayed and the timetable has been extend- ed to February of 1988. Councilmember Kasper inquired if the future configuration of 208th St. S.W. is known. lie in- quired what effect the future configuration will have on the light. Mr. Alberts said a signifi- cant impact is not anticipated at the light itself because it is a "T" intersection. EDMONDS CITY COUNCIL MINUTES Page 8 MAY 12, 19:87 1 Councilmember Jaech inquired if a problem may be encountered if Councilmember Wilson was involved in deciding the issue in light of the fact that he practices at the dental clinic which will be affected. Mr. Snyder replied negatively because he.said the procedure was a legislative matter. Councilmember Wilson said the issue was not that the dental clinic will be impacted to some de- gree but that signalization is not needed. Ile said the issue became an issue on the Transporta- tion Plan only because a "small cadre of mothers who drove their children to school could not a make a right-hand turn off of 208th to get onto 76th and they raised the issue. He said the children of those mothers have grown up and "they could care less". The issue, he said, has simply pursued on the Transportation Plan. Councilmember Wilson noted that he, as well as Staff, have observed the intersection and have not seen any problems at that location. Mayor Naughten inquired how signalization is warranted. Mr. Alberts said signalization is warranted by a study, which is based on capacity, volume versus time element, and accident rates. He noted that he did not observe any traffic congestion at the intersection when he was there with Councilmember Wilson but did observe that a pedestrian was almost hit just prior to that. Mr. Hahn said Ted Bell of Bell -Walker reviewed the projected development of the College Place area, and based on that review Mr. Walker identified signalization as a second priority. Councilmember Jaech inquired if the intersection has more or less traffic compared to Five Cor- ners. She noted that Five Corners is controlled with stop signs. Mr. Alberts said peak hour traffic at the subject intersection is 30% to 40% greater than at Five Corners. He said the stop sign configuration works effectively at Five Corners because of the distance between the legs, but a stop sign configuration at the subject intersection would hinder all traffic within the immediate vicinity. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER DWYER, TO NOT APPROVE THE AGREEMENT WITH BELL -WALKER ENGINEERS TO COMPLETE THE DESIGN AND THAT THE ISSUE IS PLACED ON A LOW PRIORITY LIST OF THE TRANSPORTATION PLAN UNTIL A NEED IS TRULY IDENTIFIED. MOTION CARRIED. DISCUSSION OF WIDENING 7TH AVE. S. BETWEEN BIRCH AND ELM AND AUTHORIZATION TO CALL FOR BIDS $2( 5,000.) Since the last discussion of this item in 1986, the necessary approvals to use Arterial Street Fund 112 have been obtained. Attached to the Council packet was the May 13, 1986 agenda memo which outlined the different options. Staff had prepared a design drawing for widening the street to allow parking on the east side (option N6). Speed control humps would also be in- stalled as a demonstration project. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE STAFF TO CALL FOR BIDS ON WIDENING 7TH AVE. S. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. REVIEW CITY -OWNED PROPERTY AT PERRINVILLE The Council had requested a further review of the City's property at Perrinville. Councilmember Kasper inquired about the position of the post office. Mayor Naughten said at- tempts have been made to delay the process of the post office and to review alternate sites for the annex. He said, however, it appears that the annex will be constructed in Perrinville. He noted that there are no sites available in the downtown area which would be suitable for the annex with the exception of Harbor Square, which is currently under review by the City as an alternate site for the secondary wastewater treatment plant. Mayor Naughten said State represen- tatives are honoring the City's request to pursue a six-month delay. However, some felt citi- zens would be better served by an annex in Perrinville. Mayor Naughten said an analysis was conducted which revealed that a majority of the seventy postal employees only have one-half hour for lunch and pack their lunches so relocation to Perrinville of those employees would not impact local restaurants. Councilmember Kasper recommended, because exhaustive efforts have been made, to offer the City's property for sale at a comparable price to the property on which the annex will be located. Councilmember Hall stated that the issue was one more phase of lack of planning for the entire City. She expressed concern that a large complex will be constructed in the small residential area of Perrinville. She said the construction of that annex will be the onset of a changing complexion at Perrinville. She recommended that further attempts to dissuade the development be made. EDMONDS CITY COUNCIL MINUTES Page 9 MAY 12, 1987 COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO NOTIFY THE POST OFFICE THAT THE CITY -OWNED PROPERTY IS AVAILABLE FOR PURCHASE SUBJECT TO THE ACQUISITION PRICE WHICH WILL BE DETERMINED AFTER AN APPRAISAL IS RECEIVED. Councilmember Nordquist inquired if property must be put up for bid when it is surplused. City Attorney Scott Snyder said the Council can either authorize negotiation or it can surplus the property by bid. Mayor Naughten inquired if the motion would include consideration of the equestrian facility. Councilmember Dwyer said that issue could be discussed at a later time if the property is pur- chased. Councilmember Kasper said he did not Wish to build a covered equestrian facility but would consider locating an alternate site. Councilmember Wilson said Ire would vote against the motion because he felt selling the property was premature and that the political implications should be known. Mayor Naughten said he under- stood the design of the annex will commence in June and the post office would not be interested in purchasing the City's property subsequent to that. MOTION FAILED WITH COUNCILMEMBER DWYER AND COUNCILMEMBER KASPER IN FAVOR; AND COUNCILMEMBER WIL- SON, COUNCILMEMBER HALL, COUNCILMEMBER NORDQUIST, AND COUNCILMEMBER JAECH OPPOSED. Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCIL - MEMBER DWYER, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED. Mayor Naughten said he would contact the State representatives, as well as the post office, and apprise the Council of any progress. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO FURTHER DISCUSS THE ISSUE AT A FUTURE DATE AND VOTE ON JUNE 2, 1987. MOTION CARRIED. MAYOR Mayor Naughten announced that the Congress of the United States has designated the week of May 10 through the 16th as National Police Week and May 15th of each year as Police Memorial Day. He said every two days an American police officer is killed in the line of duty and 136 officers will be seriously assaulted in the performance of their duty. Mayor Naughten presented the proc- lamation to Police Chief Dan Prinz on behalf of the City in honoring and appreciation of the service of its police officers. Mayor Naughten said the Council must identify a Citizen's Advisory Committee to provide input on environmental, aesthetics, and public relations issues with respect to secondary treatment. lie noted that the first meeting is scheduled in May. Councilmember Jaech recommended that the selec- tion of the Committee be discussed as an agenda item on May 26, 1987. Mayor Naughten said that Snohomish County is implementing a high priority infant tracking program as part of National Health Baby Week of May 11 through the 15th. Ward Heinz can be contacted at the Snohomish County Health Department for further information. Mayor Naughten announced that a meeting is scheduled on May 28th to discuss the proposed annexa- tion in the Sherwood neighborhood. Flyers have been sent to residents notifying them of that meeting. Mayor Naughten noted that 18 lots have been sold at the cemetery to date, totalling $2,700. COUNCIL COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HALL, TO EXCUSE COUNCILMEMBER OSTROM'S ABSENCE. Ile noted that Councilmember Ostrom had called from New York City. MOTION CARRIED. Councilmember Hall noted that the cemetery is getting a lot of publicity from her church bulle- tin, which is attributable to the efforts of Jimmie Riecken, Councilmember Hall expressed concern that the City did not accept Ivar's offer to host the fire- works for the 4th of July over the water in the City of Edmonds. She said the concerns of the City could be alleviated with proper planning and adequate enforcement. Mayor Naughten noted that the liability of the City was deemed to be too high by the committee as well as the Chamber of Commerce and the insurance pool. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXCUSE COUNCILMEMBER JAECH'S TWO ABSENCES. MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 10 MAY 12, 1987 Councilmember Nordquist noted that the Health District plans to move to a different location within the next year and a half, which may affect the City's budget. Councilmember Jaech said she was absent from two Council meetings because she was in computer training classes in Memphis, Tennessee. Councilmember Kasper said he was appointed by the Mayor to serve on the Port of Edmonds Comprehen- sive Plan Committee. He said he was surprised to .le.arn that the Port was unaware of the compre- hensive plan that they had agreed upon until only recently. The long=ra.nge plan is to extend Railroad Avenue to Marina Park and convert Admiral Way for parking. Councilmember Kasper noted that the Council will receive a report in the near future. Councilmember Kasper said he received a copy of the Parks & Recreation map depicting the view points in the City. He said he will request that the issue be discussed as an agenda item. Councilmember Kasper observed that Sunset Avenue is in a state of disrepair. Councilmember Dwyer noted that he received a copy of a letter regarding Eagle's Nest. He request- ed that Staff provide the Council with an update of the response to ;that letter by Staff. City Attorney Scott Snyder recommended that the Council retain copies of those letters for the record. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO EXTEND THE MEETING TO RECESS TO THE EXECUTIVE SESSION. MOTION CARRIED. The Council recessed to all Executive Session at 10:19 to discuss a property and legal matter. J CQU LINE G. PA RETT, City Clerk L hARRY NAUGHTE , ayor EDMONDS CITY COUNCIL MINUTES Page 11 MAY 12, 1987