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01/12/1988 City CouncilTHESE MINUTES SUBJECT TO JANUARY 19,. 1988 APPROVAL EDMONDS CITY COUNCIL MINUTES JANUARY 12, 1988 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St, Edmonds. PRESENT Larry Naughten, Mayor Jack Wilson, Council President John Nordquist Steve Dwyer Laura Hall Jo -Anne Jaech Bill Kasper Roger Hertrich Martha Dubick, Student Rept. STAFF Mary Lou Block, Planning Div. Mgr. Jack Weinz, Fire Chief Dan Prinz, Police Chief Bob Alberts, City Engineer Bobby Mills, Public Works Supt. Peter Hahn, Comm. Svc. Director Jim Barnes, Parks & Rec. Div. Mgr. Scott Snyder, City Attorney Art Housler, Admin. Svc. Director Jackie Parrett, City Clerk Margaret Richards, Recorder Councilmember Hall raised a point of order. She requested clarification of Item #10, Executive Session. Mayor Naughten said the discussion would involve discussion of information from the nonrepresented employees and the Mayor's involvement in labor negotiations. Councilmember Hall called an Executive Session following labor negotiations for further discussion of labor negotia- tions with Councilmembers only in attendance. CONSENT AGENDA ITEMS (B), (C), AND (D) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (E) ADOPTED ORDINANCE 2650 ELIMINATING PARKING ON PORTION OF 216TH ST. S.W. BETWEEN 72ND AVE. W. AND 73RD PL. W. (F) AUTHORIZATION TO LEASE TWO 1988 POLICE PATROL CARS (2 YEAR LEASE -- $26,744) (G) ADOPTED ORDINANCE 2651 AMENDING EDMONDS CITY CODE SECTION 5.38 REGARDING PUBLIC MORALS QoQ. �(H) ADOPTED RESOLUTION 668 COMMENDING RETIRING SNOHOMISH COUNTY SHERIFF ROBERT M. DODGE. ^� (I) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR INDIGENT DEFENSE SERVICES APPROVAL OF MINUTES OF JANUARY 5, 1988 [ITEM (B) ON THE CONSENT AGENDA] Councilmember Wilson referred to a memorandum from City Clerk Jackie Parrett regarding items that were inadvertently omitted from the minutes. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEM- BER NORDQUIST, TO AMEND THE MINUTES TO INCLUDE THE FOLLOWING ITEMS THAT WERE NOT LISTED IN THE MINUTES AS APPROVED ON THE CONSENT AGENDA: (L) AUTHORIZATION TO PURCHASE TWO K-9 POLICE CARS ($28,000) AND (M) APPROVAL OF 1988 EQUIPMENT RENTAL RATES. MOTION CARRIED. Councilmember Kasper noted an addition on page 2, second paragraph from the bottom, as follows: "Chief Weinz stated that the plans were basically as presented to the Council". COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE MINUTES AS AMENDED. MOTION CARRIED. , PROPOSED ORDINANCE, AMENDING COMMUNITY DEVELOPMENT CODE RELATING TO NONCONFORMING STRUCTURES LITEM (C) ON THE CONSENT AGENDA] Councilmember Hertrich said he would like a provision included in the ordinance which allows Staff review and public input with respect to development of nonconforming structures. Councilmember Jaech pointed out that a notification procedure is not required for structures that do not require a variance and, thus, citizens are oftentimes unaware that a building permit has been issued to commence construction. She said that issue should be resolved but did not neces- sarily feel that passage of the ordinance should be delayed. Councilmember Kasper inquired if the citizens who had expressed opposition to additions to noncon- forming structures were aware of the proposed ordinance. Planning Division Manager Mary Lou Block replied affirmatively. Councilmember Dwyer said the first proposed ordinance was too complex and did not accomplish the goal of formulating a set of criteria that could be applied uniformly or fairly. He said the proposed ordinance before the Council at the present time was superior and capable of being ap- plied fairly. He favored passage of the ordinance, providing that the tangential concerns would be addressed in the future. Councilmember Wilson concurred. Councilmember Hertrich inquired if an adjacent neighbor who protested the issuance of a building permit for a nonconforming structure would be allowed to voice those concerns to the City if the proposed ordinance was adopted. City Attorney Scott Snyder replied affirmatively. He said Staff decisions are appealable, as provided in Chapter 20.105. He said, however, because of the lack of notification procedure under the Uniform Building Code, there is no means for a citizen to be aware of the issuance of the permit and accompanying Staff findings. Mr. Snyder said the proper place for notification would be in Chapter 10. He noted that the addition of a substantive provi- sion to the proposed ordinance would require that the ordinance be remanded to the Planning Board for further review. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO ADOPT PROPOSED ORDINANCE 2652. MOTION CARRIED. ADOPTION OF PLANNING BOARD RECOMMENDATION TO DENY PROPOSED REZONE. AT 1233 OLYMPIC VIEW. DR. FROM RS-12 TO BN R-6-87/DAVID AND PATRICIA PAGE ITEM D N THE CONSENT AGENDA Councilmember Kasper said it was the Council's opinion that Planning Board recommendations that F� are appealed should be placed on the regular agenda as a hearing item rather than the Consent Agenda. Planning Division Manager Mary Lou Block said the recommendation was not appealed. City Attorney Scott Snyder said subdivision and rezone matters are recommendations to the Council and may be set for a hearing but the Council is not obligated to do so. Councilmember Kasper noted that it has been the policy to bring zoning matters before the Council. Councilmember Dwyer said the Planning Board recommendation before the Council was an adverse recommendation that the appli- cant abandoned and no one else appealed that recommendation. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO ADOPT ITEM (D). MOTION CARRIED. Councilmember Jaech raised a point of order. She requested that the Council discuss the Mayor's recommendation for Boards and Commissions positions at that time rather than during item #5 as a courtesy to one of the applicants who was sitting in the audience. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO TAKE ACTION ON THE MAYOR'S RECOMMEN- DATION FOR THE BOARDS AND COMMISSIONS POSITIONS. MOTION CARRIED. Mayor Naughten requested confirmation of his appointments of Diane Monroe to the Architectural De- sign Board (ADB) and Marion Wilkerson and Evelyn Laurine to the Library Board. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER TO CONFIRM THE MAYOR'S APPOINTMENTS OF DIANE MONROE TO POSITION 1 ON THE ADB, TERM TO EXPIRE NOVEMBER 5, 1991; MARION WILKERSON TO POSITION 4 ON THE LIBRARY BOARD, TERM TO EXPIRE DECEMBER 31, 1992; AND EVELYN LAURINE TO POSI- TION 2 ON THE LIBRARY BOARD, TERM TO EXPIRE DECEMBER 31, 1990. MOTION CARRIED. CWC-HDR TREATMENT PLANT MONTHLY REPORT The proposed colors of the treatment plant are blues and grays with white as an accent color. The 1_ administration building is proposed to have a blue metal roof and a considerable amount of soft - looking tinted glass. The concept was presented to the Architectural Design Board (ADB) on Janu- ary 6, 1988, and they expressed no objections to the proposal for the administration building and color selections. Bruce Willey, CWC-HDR, Inc, submitted Progress report No. 8 to the Council. Gordon Culp, CWC-HDR, Inc., reported that one of the two weeks that the design was behind sched- ule has been recovered. The value engineering is planned for the first or second week of Febru- ary. The design effort will be on schedule prior to the VE effort and the project remains on budget. EDMONDS CITY COUNCIL MINUTES Page 2 JANUARY 12, 1988 Mr. Culp said 110 sheets of drawings have been started and the specifications are approximately 20 percent complete. Based on comments from DOE to the City, he said the City directed the con- sultants to revise the schedule to reflect the previously planned date of October 1988 for con- struction contract award but with a single construction contract and delaying the final comple- tion by about 7 months, which will avoid sludge hauling on a temporary basis and will eliminate separate prepurchase of major equipment. DOE's position was that equipment prepurchase costs would not be eligible for grants. DOE has verbally expressed their approval of the exten- sion of the schedule to the City. Mr. Culp said some of the architectural concepts were presented to the Architectural Design Board (ADB) on January 6. The ADB indicated support for the architectural treatment. The formal appli- cation will be made during February and the model, architectural renderings, and slides will be presented. Mr. Culp noted that the model was removed from the City offices and will be revised to reflect physical changes made in the site layout and to show the architectural treatment of the build- ings. The water feature is not yet defined so the model will not show the details of that por- tion of the site. Mr. Culp said that portions of the outfall pipe were discovered to have settled during the TV inspection and require repair. It is intended to make those repairs during the construction phase. Approximately 150 feet of the outfall sewer near the ONB Bank will be replaced. The costs have not been estimated in detail but they are not significant. Lining costs are also being evaluated. Mr. Culp said the Arts Commission will receive proposals from several artists on January 18, 1988. The selected artist will work with the design team architect to design the water feature. Mr. Culp said the revisions to the Engineering Report are nearing completion and are planned to be sent to DOE by January 18, 1988. The revisions will enable the project to qualify for Federal grant funds should the City elect to accept them. Councilmember Kasper requested that the date of the last TV inspection of the outfall on Dayton Street be made available to the Council. Councilmember Kasper inquired about the cost to repair the outfall pipe. Mr. Culp replied less than $50,000. Mr. Culp noted that the Diamond parking lot behind Safeway is intended to be utilized during construction staging. He said, however, Burlington Northern Railroad leases that area to Diamond parking and can rescind the lease with a thirty -day notice, in which case another staging area would have to be identified. Councilmember Hall inquired about the number of employees that would comprise the construction crew at any one particular time. Mr. Willey said up to one hundred employees may be on the job site for short durations. Mr. Culp said overlay of Dayton Street from the railroad tracks to 2nd Avenue will be included in the outfall repair contract. Councilmember Hertrich inquired how the overlay will be funded. City Engineer Bob Alberts said costs would be included as part of the project. Mr. Culp reviewed a slide presentation of the treatment plant design with the Council. Councilmember Kasper inquired if the administration building could be located on the north eleva- tion (adjacent to Dayton Street) rather than at the south elevation. Mr. Culp replied negative- ly. He said the north elevation is occupied by essential components of the plant. Councilmember Hertrich inquired about the distance from the clarifier to Dayton Street. Mr. Willey replied 5 feet. Councilmember Hertrich inquired why that clarifier was not located on the other side of the other two clarifiers. Mr. Willey said the location of existing equipment precluded a different configuration. Councilmember Hertrich inquired about the distance from the treatment plant property to the roadway on SR 104. Mr. Willey replied approximately 30 feet. Councilmember Hertrich inquired if the pathway in front of the administration building could be redesigned to be a thoroughfare to SR 104 rather than a looped pathway. Mr. Willey said the State denied plans for a pathway with public access to SR 104. Mr. Alberts said those plans were denied because a jogging trail or sidewalk is not allowed on a limited access road. Councilmem- ber Hertrich inquired if the pathway is proposed to be lit. Mr. Willey replied affirmatively. Mr. Culp said the planting material on site will be a mixture of deciduous and evergreen vegeta- tion. 1 I. EDMONDS CITY COUNCIL MINUTES Page 3 JANUARY 12, 1988 Councilmember Kasper inquired about the intent of the roof line of the administration building. Don Hogan, architect, said the administration building was one of the few buildings that could be designed with aesthetically appealing features. The roof line was designed to coordinate with the roof lines of the structures in the public area. Councilmember Kasper inquired about the extent of maintenance of the glass siding on the administration building. Mr. Hogan said main- tenance on glass is minimal. Councilmember Kasper inquired if the cost of the glass was compara- ble to other types of siding material. Mr. Hogan replied affirmatively. * Councilmember Hertrich inquired to whom the administration building would be visible. Mr. Hogan replied employees, as well as the public. Mr. Alberts said the consultants intend to submit a final proposal to the ADB next month and were seeking Council direction. Councilmember Jaech noted that the Council was awaiting input from the Arts Commission and Citizens Advisory Committee. She felt the Council should defer any com- ments until that input was received. Councilmember Nordquist expressed concern that only one rendering of the plant design has been presented to the Council. Mr. Culp said several renderings were drafted and can be made avail- able at the Council's request. Councilmember Nordquist said he was not pleased with the design of the administration building. Mayor Naughten suggested that the extended agenda be revised to schedule a meeting to address the concerns of the Council regarding the aesthetic treatment of the plant prior to the next ADB meeting. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, TO RESCHEDULE THE HEARING ON JANUARY 19, 1988 REGARDING TRAFFIC CONTROL PROPOSALS FOR 9TH AVENUE SOUTH BETWEEN MAIN STREET AND EDMONDS WAY AND THE HEARING ON PROPOSED TRAFFIC SIGNAL NEEDS IN THE CITY OF EDMONDS TO FEBRUARY 16, 1988. MOTION CARRIED. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, THAT REVIEW OF THE ARCHITECTURAL DE- SIGN OF THE TREATMENT PLANT BE CONDUCTED PRIOR TO THE HEARING ON REQUEST TO CHANGE THE NAME OF DAYTON STREET ON JANUARY 19, 1988. MOTION CARRIED. ELECTION OF COUNCIL PRESIDENT Council President Wilson, as outgoing Council President, made the following recommendations: 1) that the committees work as a whole entity rather than as individual entities; 2) instruct Staff to prepare concise proposals, 3) assign a Councilmember as a liaison to each broad committee area; 4) welcome the Mayor to meetings at the dais but chair them by the Council President; 5) all work meetings be conducted around the table in front of the dais on an informal basis. COUNCILMEMBER WILSON THEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO ELECT COUNCILMEMBER DWYER AS COUNCIL PRESIDENT FOR THE YEAR 1988. MOTION CARRIED. Discussion ensued regarding Committee assignments. Councilmember Dwyer recommended that: Councilmember Hertrich serve in all positions formerly held by Councilmember Ostrom and serve on the Puget Sound Council of Governments; Councilmember Wilson serve as Chairman of the Public Safety Committee; retain the same Councilmembers for the other assignments. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO REAPPOINT COUNCILMEMBER KASPER TO THE COMMUNITY TRANSIT BOARD. MOTION CARRIED. Councilmember Nordquist noted that a resolution must be adopted to appoint a member to the Commu- nity Transit Board. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO AMEND THE MOTION TO PASS A RESOLUTION TO REAPPOINT COUNCILMEMBER KASPER TO THE COMMUNITY TRANSIT BOARD AND INSTRUCT THE CITY ATTORNEY TO PREPARE THE NECESSARY RESOLUTION. MOTION CARRIED. * Mayor Naughten said he would serve as an alternate on the Technical Service Policy Committee (COG) and suggested that Councilmember Kasper serve as the City's representative with Councilmem- ber Hertrich as a voting member. Councilmember Nordquist said he would serve as Chairman of the Community Services Committee, and Councilmember Jaech said she would serve as Chairman of the Administrative Services Committee. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONFIRM THE VARIOUS POSITIONS ON THE BOARDS AND COMMITTEES AS DISCUSSED. MOTION CARRIED. SITE ACQUISITION FOR PUBLIC WORKS FACILITIES Community Services Director Peter Hahn noted that the Council must reach a decision regarding the relocation of the Public Works offices and garage and the storage yard in the near future. He *See Council Minutes of January 19, 1988 EDMONDS CITY COUNCIL MINUTES Page 4 JANUARY 12, 1988 noted that the issue had been before the Council and the Community Services Committee several times. The Council, he said, authorized an appraisal of an alternative site and received a re- port from Staff. A decision was deferred until after the 1988 budget approvals at year's end. Mr. Hahn said the main Public Works offices and garages are located at Second Avenue and Dayton Street and comprise 1.1 acres. Ideally, 1.5 to 2.0 acres would be desirable. The Building and Grounds sections occupies the southwest corner of City Park and comprises 1.85 acres. An open storage area occupies one acre at the west end of Alder Street, west of Second Avenue. That area was acquired in 1984 for the secondary treatment plant project. That amount of space would not be adequate if it was located separately from the Public Works garages. Ideally, 1.5 or 2 acres would be desirable. Mr. Hahn said the storage area must be vacated later this year to allow commencement of the treatment plant construction by October 1, 1988. Mr. Hahn said Staff has brought to the Council a number of options over the last 18 months for relocating most or all of the above facilities at one location. Detailed information was present- ed to the Council on 7 sites. After considerable debate and review, the Council authorized an appraisal of property in the College Place area. The 4.35 acre property lies east of 72nd Avenue and is bounded by 212th Street on the south and 210th Street on the north. Mr. Hahn reviewed alternatives to relocate the facilities as follows: 1) minimum option - move the storage yard only. a) Find a 1.5 acre site, or b) move back to City Park; 2) Maximum option - move the office, garage, and storage to College Place. a) Move the Buildings and Grounds facil- ities to 2nd and Dayton; 3) medium option - acquire the entire College Place parcel immediately, move only the storage yard, and delay moving the Public Works offices and garage until later. Mr. Hahn reviewed potential revenue sources as follows: 1) sale proceeds from the Perrinville property sale to the U.S. Postal Service ($150,000 to $175,000); 2) increase water/sewer rates to support an increment to the bond issue in March, 1988; 3) rental proceeds from renting a vacated Second and Dayton site to the project contractor; 4) Councilmanic bond for the General Fund portion of the total cost ($200,000 if only the City acquired property, and $500,000 if the City proceeded with relocation); 5) fund total costs of a property acquisition and facility construc- tion from the Water/Sewer Fund, with the General fund reimbursing it for its proportionate share; 6) sale of the Second and Dayton PWD site to the treatment plant. Mr. Hahn said the principal choice is between locating the storage yard at City Park or acquiring another location. He said Staff recommends, at a minimum, a phased plan where the City would acquire 3.5 acres at College Place and plan the relocation of the storage yard. He said acquisi- tion and negotiation processes could be complicated, and the City does not have Staff available. He said Councilmember Kasper has offered to oversee that phase of the process. Councilmember Jaech expressed concern that the budget has not yet been finalized and that the public safety issue regarding Police and Fire is pending. She suggested that property for the storage area be temporarily leased and the issue of financing for alternative sites be discussed at the Council retreat so that the facility can be properly planned. Councilmember Nordquist voiced strong opposition to Councilmember Jaech's statements. He said the Community Services Committee reviewed the issue for over one and a half years and submitted alternative sites to the Council. Councilmember Wilson concurred. Councilmember Kasper said a site must be identified for the storage area. He felt acquisition of that site should be funded by the secondary wastewater treatment budget because he said the plant will occupy the parcel where the storage area is presently located. Councilmember Hall said she was opposed, and has been in the past, to the College Place area because it is becoming very impacted with traffic. She inquired if Five Corners would be a more ideal location for the Public Works facilities. Public Works Superintendent Bobby Mills replied affirmatively. Mr. Hahn felt that the College Place site was appropriate because it is not near a residential area, a traffic signal will be installed at 72nd and 212th in the future, and ac- cess would be very good. Councilmember Wilson commented that the issue before the Council was a classic example when the Committee system was difficult to track. Councilmember Dwyer said the City is obligated to relocate the facility away from City Park. He said the public has been deprived of its intended purpose. He said the recommendation before the Council was an opportunity to 'act on its obligation. Councilmember Hall inquired if tertiary treatment has been considered in the recommendation. Mr. Hahn replied affirmatively, noting that he did not recommend that the Second and Dayton site be surplused. He said while expansion of the treatment plant is not anticipated at the present EDMONDS CITY COUNCIL MINUTES Page 5 JANUARY 12, 1988 time, there could be a need for expansion in the future and land in that vicinity would not be available. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONTINUE NEGOTIATIONS TO ACQUIRE THE 4.35 ACRE PROPERTY WHICH LIES EAST OF 72ND AVENUE AND IS BOUNDED BY 212TH STREET ON THE SOUTH AND 210TH ON THE NORTH, IN THE FORM OF OPTIONS. * Councilmember Hertrich inquired what the acquisition cost for property at Perrinville would be in comparison to the College Place property. He said he felt very strongly about removal from tax rolls of property in close proximity to Highway 99. Mr. Hahn noted that the Suchert property was not adequate in size. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER KASPER, COUN- CILMEMBER NORDQUIST, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER HALL, COUNCILMEMBER JAECH, AND COUNCILMEMBER HERTRICH OPPOSED. The meeting recessed at 9:09 p.m. and reconvened at 9:18 p.m. DISCUSSION REGARDING MAXIMUM TERMS OF OFFICE FOR BOARDS/COMMISSIONS ity Clerk Jackie Parrett reported that the Council passed a motion on September 12, 1978 that �L!� ` included the instruction that "...NO MORE THAN TWO FULL TERMS WILL BE ALLOWED FOR ANY BOARD OR COMMISSION MEMBER..." She said, however, that that restriction was only written into the new ordinances for the ADB and the Arts Commission. She recommended that the Code be consistently applied unless there is some definite reason that a specific Board should be exempted. She said Staff recommends that the Board of Appeals and Cemetery Board be exempted from the two year term maximum. She said Board of Appeals members are experts in their fields and difficult to replace, noting that they meet very infrequently and on call. She said the Cemetery Board is a "working" board with specific knowledge and skills about the cemetery business, particularly about the Edmonds Memorial Cemetery. Staff felt there would be a loss of historical facts.and key informa- tion if several of the incumbent members were required to step down because of term limitation. Councilmember Jaech said it had always been her understanding that two terms were the maximum. Ms. Parrett said Staff also recommends that the dates of expiration of appointments for the ADB be changed from November 5 to December 31, the date that other Boards' terms expire. Councilmember Dwyer said he did not believe that terms of office should be limited and that the Mayor and Council should review composition of Boards and Commissions when making and confirming reappointments. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT NO MORE THAN TWO FULL TERMS BE ALLOWED FOR ANY BOARD OR COMMISSION MEMBER, WITH THE BOARD OF APPEALS AND CEMETERY BOARD BEING EXEMPT. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER HALL, COUNCILMEMBER JAECH, COUNCILMEMBER NORDQUIST, COUNCILMEMBER HERTRICH, AND COUNCILMEMBER WILSON IN FAVOR; COUN- CILMEMBER DWYER AND COUNCILMEMBER KASPER OPPOSED. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE DATES OF EXPIRATION OF ALL BOARDS BE DECEMBER 31. MOTION CARRIED. Councilmember Kasper inquired if the previous motion was for consecutive terms or no more than two terms. Councilmember Hertrich said THE INTENT OF THE MOTION WAS TO BE CONSECUTIVE TERMS. THE SECONDER AGREED. PROPOSED ORDINANCE AMENDING CODE REGULATING PUBLIC AMUSEMENTS LICENSE City Clerk Jackie Parrett reported that the only proposed change from the existing Code is the wording at the end of subparagraph (C) which states "...regardless of whether an admission fee or other charge is made for attendance". She noted that the Code currently reads ..for which an admission fee or other charge is made for attendance". Ms. Parrett said at the present time a license is required only if an admission fee is charged. Ms. Parrett said she was requesting a change in the Code because of a specific activity that does not fit into any Code because of this limitation. She had granted a short-term business license as an interim measure to assure that public safety requirements were met, but she and the City Attorney felt the activity should fall under this Code. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HALL, TO ADOPT PROPOSED ORDINANCE 2653. MOTION CARRIED. PROPOSAL FOR SEPARATE BUILDINGS AND GROUNDS SUPERVISORY POSITIONS Community Services Director Peter Hahn reported that the Buildings and Grounds section in Public Works employed two supervisory positions until 1984, a B/G supervisor (E-7 level ) and a B/G foreman ( an NE-13, equal to E-5 plus): At year's end, a vacancy occurred in the supervisor position and management chose to move the foreman to supervisor and not fill the. foreman posi- tion. The supervisor position was reclassified to an E-6 level in .1985. The position will be vacant again on February 1, 1988. *See Council Ni nutes of January 19, 1988 EDMONDS CITY COUNCIL MINUTES Page 6 JANUARY 12, 1988 Mr. Hahn said after extensive review and analysis, it is recommended that the City return to a dual supervisory structure. By all accounts, the span of control is too large for one supervi- sor. As a result, it is becoming increasingly difficult to properly manage and control the many functions of this section. In addition, the task of management has been compounded by the in- crease in facilities. Mr. Hahn said the Personnel Manager has recommended an E-4 to E-5 level for each new supervisor. He noted that neither a grounds Supervisor or a Buildings Supervisor position exists at the present time and needs to be authorized by the Council. He said the 1988 budget has included funding for both positions. Mr. Hahn said it is the recommendation of Staff to approve the two new supervisory positions, a Grounds Supervisor and a Buildings Supervisor. Councilmember Nordquist pointed out that funds were appropriated to the budget for eleven new positions. He felt that the request for two new supervisory positions should be discussed at the same time that the eleven positions were discussed. Councilmember Hall inquired if the supervisory positions were characterized as part of the eleven new positions. Mr. Hahn said the one additional position created by this proposal was included. Councilmember Hall said she felt the positions should be graded at least an E-5 or E-6 level. Mr. Hahn noted that the Personnel Manager has not yet completed her analysis of the grade level for those positions. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONTINUE THE DISCUSSION TO FEBRU- ARY 6, 1988. MOTION CARRIED. MAYOR Mayor Naughten referred to the memorandum from Administration Services Director Art Housler re- questing authorization to transfer $1,200 to the park acquisition to conduct the equestrian facil- r, ity study. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO TRANSFER $1,200 TO THE PARK ACQUISITION TO CONDUCT THE EQUESTRIAN STUDY. MOTION CARRIED. Councilmember Dwyer inquired if the users of the equestrian facility would be allowed to continue that usage until construction commences. City Attorney Scott Snyder said the users will receive a six-month notice to relocate the facility. Mayor Naughten said the 1986 Audit Report was well received by the State. He congratulated Staff. Mayor Naughten read a proclamation into the record proclaiming January 15, 16, and 17 as "Top Gun Days". He said the Top Gun Hoop Shoot Contest is a 3 point basketball shooting contest which will be held at the SnoKing Youth Club on January 15, 16, and 17. 1TIMNOI Council President Wilson read excerpts from Resolution 668 into the record commending Sheriff Robert M. Dodge for his services to the City and Snohomish County. Council President Wilson recommended that the Council retreat be scheduled earlier than May. Councilmember Dwyer said he would speak to the Council Assistant. Councilmember Hall noted that the Council Assistant provided the Council with a tickler calendar of Council requests. Mayor Naughten commented that Council Assistant Linda Martin has proven to be an excellent assis- tant and has a dynamic personality. The Council concurred. Councilmember Nordquist noted that former Councilmember Jim Haines recently lost his wife. He suggested that the Council send their condolences. The meeting recessed to an Executive Session at 9:48 p.m. to discuss a legal issue and labor negotiations for approximately 30 minutes and adjourned thereafter. These minutes are subject to January 19, 1988 approval. JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 7 JANUARY 12, 1988 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. JANUARY 12, 1988 WORK MEETING - NO AUDIENCE PARTICIPATION 6:15 P.M. - INTERVIEW CANDIDATES FOR LIBRARY BOARD AND ARCHITECTURAL DESIGN BOARD FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF JANUARY 5, 1988 (C) PROPOSED ORDINANCE 2650 AMENDING COMMUNITY DEVELOPMENT CODE RELATING TO NONCONFORMING STRUCTURES (D) ADOPTION OF PLANNING BOARD RECOMMENDATION TO DENY PROPOSED REZONE AT 1233 OLYMPI.0 VIEW DR. FROM RS-12 TO BN (R-6-87/ DAVID AND PATRICIA PAGE) (E) PROPOSED ORDINANCE 2651 ELIMINATING PARKING ON PORTION OF 216TH ST. S.W. BETWEEN 72NO AVE. W. AND 73RD PL. W. (F) AUTHORIZATION TO LEASE TWO 1988 POLICE PATROL CARS (2-YEAR LEASE--$26,744) (G) PROPOSED ORDINANCE 2652 AMENDING EDMONDS CITY CODE SECTION 5.38 REGARDING PUBLIC MORALS (H) PROPOSED RESOLUTION 668 COMMENDING RETIRING SNOHOMISH COUNTY SHERIFF ROBERT M. DODGE (I) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR INDIGENT DEFENSE SERVICES 2. CWC-HDR TREATMENT PLANT MONTHLY REPORT 3. ELECTION OF COUNCIL PRESIDENT 4. SITE ACQUISITION FOR PUBLIC WORKS FACILITIES 5. DISCUSSION REGARDING MAXIMUM TERMS OF OFFICE FOR BOARDS/COMMISSIONS 6. PROPOSED ORDINANCE 2653 AMENDING CODE REGULATING PUBLIC AMUSEMENTS LICENSES 7. PROPOSAL FOR SEPARATE BUILDINGS AND GROUNDS SUPERVISORY POSITIONS 8. MAYOR 9. COUNCIL 10. EXECUTIVE SESSION - LABOR NEGOTIATIONS (20 MINUTES) (10 MINUTES) (45 MINUTES) (15 MINUTES) (15 MINUTES) (30 MINUTES) THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE