Loading...
03/25/2003 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES March 25, 2003 Following a Special Meeting at 6:50 p.m. to interview a candidate for the Architectural Design Board, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council Chambers, 250 56' Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Dave Earling, Council President Jeff Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Dave Orvis, Councilmember Richard Marin, Councilmember Deanna Dawson, Councilmember APPROVAL OF AGENDA STAFF PRESENT David Stern, Chief of Police Duane Bowman, Development Services Director Peggy Hetzler, Administrative Services Director Arvilla Ohlde, Parks & Recreation Director Noel Miller, Public Works Director Brent Hunter, Human Resources Director Brian McIntosh, Asst. Parks & Recreation Dir. Rob Chave, Planning Manager Kathleen Taylor, Associate Planner Scott Snyder, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. hange to COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MARIN, TO genda MOVE ITEM 8 TO 3A. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Councilmember Petso requested Item E be removed from the Consent Agenda and Councilmember Marin requested Item F be removed. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER WILSON, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: (A) ROLL CALL Approve Minutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 18 � 2003 inute (C) APPROVAL OF CLAIM CHECKS #61561 THROUGH #61724 FOR THE WEEK OF rove MARCH 17, 2003, IN THE AMOUNT OF $320,495.47. APPROVAL OF PAYROLL DIRECT DEPOSITS AND CHECKS #35274 THROUGH #35353 FOR THE PERIOD cks MARCH 1 THROUGH MARCH 15, 2003, IN THE AMOUNT OF $966,636.12. Edmonds City Council Approved Minutes March 25, 2003 Page 1 laim for Damages (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM VERIZON ($275.60). rd# 3444 (G) ORDINANCE NO. 3444 AMENDING EDMONDS CITY CODE CHAPTER 2.35, Vacation La Sick eave a VACATION AND SICK LEAVE. (H) ORDINANCE NO. 3445 ADOPTING PURSUANT TO RCW 35A.63.220; ADOPTING AN rd# 3445 INTERIM ZONING REGULATION IMPOSING A MORATORIUM ON THE Opiate PROCESSING OF PERMIT AND LICENSE APPLICATIONS FOR THE Substitution Treatment ESTABLISHMENT OF OPIATE SUBSTITUTION TREATMENT SERVICE PROVIDER Service FACILITIES WITHIN THE CITY, ESTABLISHING A PUBLIC HEARING DATE Provider WITHIN SIXTY DAYS OF THE ADOPTION OF THE ORDINANCE, AND FIXING A acilities TIME WHEN THE SAME SHALL BECOME EFFECTIVE " Ave. S Sewer Main (I) AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 1 TO THE Rehabilita- PROFESSIONAL SERVICES AGREEMENT WITH CHS ENGINEERS, INC. FOR SR 104 ion TO SECOND AVENUE SOUTH SEWER MAIN REHABILITATION. Item E: Approval of City Response to Snohomish County Tomorrow on Edmonds Initial Growth Targets for Edmonds 2025. Initial Councilmember Petso asked what employment target the City was committed to. Planning Manager Rob Growth Targets for Chave answered it was the low end of the target, 1800 additional jobs. Councilmember Petso referred to 025 the letter to Snohomish County Tomorrow that indicated the City was embarking on a study of its designated activity center around the Stevens Hospital / Edmonds - Woodway High School / Hwy. 99 area, recalling the study the City was embarking on was the Hwy. 99 corridor. Mr. Chave answered the Hwy. 99 area included the activity center around Stevens Hospital and Edmonds - Woodway High School. Councilmember Petso asked whether the high school business area was part of the Hwy. 99 area. Mr. Chave answered it was part of the activity center included in the Hwy. 99 area. It was not limited to only Hwy. 99 but also other development in that area. Councilmember Petso inquired whether the task force that was developed to pursue development along Hwy. 99 would also consider making changes in the high school area. Mr. Chave answered yes, in as much as it was part of that general area, however, their focus would be on Hwy. 99. Development Services Director Duane Bowman explained the Comprehensive Plan identified the activity center. The focus of the task force would be Hwy. 99 and the task force included a representative from Stevens Hospital as well as a resident from the 215`h Street neighborhood, immediately north of Stevens Hospital. The intent was to consider Hwy. 99 as well as the areas that influence Hwy. 99. He noted Stevens Hospital had property that extended to Hwy. 99. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR APPROVAL OF ITEM E. MOTION CARRIED UNANIMOUSLY. The item approved is as follows: (E) APPROVAL OF CITY RESPONSE TO SNOHOMISH COUNTY TOMORROW ON EDMONDS INITIAL GROWTH TARGETS FOR 2025.' Item F: Confirmation of Mayor's Apnointment of Dennis Christianson to the Architectural Design Board Councilmember Marin described Dennis Christianson's background and qualifications. Confirm Appoint- COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, e to Ds 13 em approved FOR APPROVAL OF ITEM F. MOTION CARRIED UNANIMOUSLY. The it roved is as follows: (F) CONFIRMATION OF MAYOR'S APPOINTMENT OF DENNIS CHRISTIANSON TO THE ARCHITECTURAL DESIGN BOARD. Edmonds City Council Approved Minutes March 25, 2003 Page 2 roclamation 3. PROCLAMATION IN HONOR OF WASHINGTON TEA PARTY DAY IN EDMONDS, MARCH in honor rashington 31, 2003 Mayor Haakenson recognized members of the Washington Tea Party in the audience. He read the Proclamation declaring March 31, 2003 as Washington Tea Party Day in Edmonds and urged all citizens to join him in celebrating this organization in our community. Jerry Janacek, President Washington Tea Party, expressed the Tea Party's appreciation to Mayor Haakenson for his involvement and support. rd# 3447 3A. ORDINANCE NO. 3447 AMENDING THE EDMONDS CITY CODE TO ADD A NEW CHAPTER Misc. Leave d Break 2.37, MISCELLANEOUS LEAVE AND BREAK PROVISIONS Provisions Police Chief David Stern explained it had been the practice in the Police Department in the past for employees to take their break periods out of sync with the Labor & Industries requirement of a 15 minute break period every four hours. In discussions with labor attorneys, a provision in the Washington Administrative Code was identified that allowed the City, via adoption of an ordinance, to exempt employees from those regulations. He explained this request was for the Council to adopt an ordinance allowing the City to set its own standards. He explained this would affect all City employees; he presented the issue to Department Heads at a Directors meeting and they indicated their support. Councilmember Dawson pointed out this was an issue subject to union negotiation. Chief Stern advised the union was supportive of the change. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR ADOPTION OF ORDINANCE NO. 3447. MOTION CARRIED UNANIMOUSLY. The ordinance reads as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE EDMONDS CITY CODE TO ADD A NEW CHAPTER 2.37 MISCELLANEOUS LEAVE AND BREAK PROVISION IN ORDER TO PERMIT FLEXIBILITY IN THE SCHEDULING OF BREAKS AS MAY BE REQUIRED PURSUANT TO THE WASHINGTON ADMINISTRATIVE CODE, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. rd #rd# 3� 4. ORDINANCE NO. 3446 AUTHORIZING THE SALE OF WATER AND SEWER REVENUE Sale of IMPROVEMENT AND REFUNDING BONDS, 2003 Water and Sewer Revenue Administrative Services Director Peggy Hetzler explained earlier today pricing was completed on the Improvement sale of a water and sewer revenue improvement and refunding bond issue in the approximate amount of and Refunding $7.8 million. She explained the purpose of this bond issue was to refund a series of outstanding revenue °nom 1 bonds, to receive interest rate savings, and provide for approximately $3 million in new funds to finance certain utility capital improvement projects in 2003. She pointed out the amount of the bond issue was approximately $1 million lower than the amount in the preliminary official statement in the Council packet because the City was able to free up approximately $1 million that the City was required to hold in its bond reserve fund because the annual debt service payments would be lower due to this refinancing. Richard Ehlers, Seattle — Northwest Securities, presented the Purchase Agreement for the bond sale. He explained the purpose of this bond issue was to refund the City's 1992 bonds (which refunded the bonds issued to fund the treatment plant in the late 1980's). He noted savings were realized at that time but further refunding was precluded until ten years from the date issued when the bonds became callable. He noted the City was lucky to reach a very low point in the bond market at the same time as the call Edmonds City Council Approved Minutes March 25, 2003 Page 3 date, resulting in the opportunity to refinance the bonds and generate more savings for rate payers. He reviewed a 30 -year History of the Bond Buyer Index, noting the market was close to 35 year lows in the market Mr. Ehlers reviewed the goals of the bond sale that they were able to achieve including provide adequate projected debt service coverage, acquire funds in time for construction cash flow, qualify for bond insurance, single bond sale for $3 million in new money and refund 1992 Water and Sewer Refunding Bonds, new money bond structure, and refunding savings. He noted a combination of the savings from refunding and $1 million the City put into the transaction from the debt service reserve would reduce future cash flow requirements from the utility by approximately $1.8 million. He noted the refunding would generate savings of $676,000 between now and the bond maturity in 2007. Mr. Ehlers advised they began soliciting orders for the bonds at 6:30 a.m. today subject to Council action 1 tonight. He explained the true interest cost on this borrowing was 3.62 %. The bonds were primarily sold to Bank Trust Departments across the country. He noted the Bond Sale Results document identified the interest rate assigned to each maturity of the bonds and a comparison to an Unlimited Tax General Obligation issue placed yesterday for the Arlington School District. Councilmember Marin questioned how the bonds were marketed. Mr. Ehlers explained a week ago the preliminary official statement was circulated to all potential purchasers they were able to identify as interested in this bond sale. Those investors over the past week have qualified the City's transaction to their credit standards because, in addition to the rating, agencies, each investor must approve the City's credit. Councilmember Marin asked how much of the total available bonds had been sold. Mr. Ehlers answered by about 2:30 p.m., only $135,000 remained to be sold. Councilmember Marin noted the sales were contingent upon the Council's approval. Mr. Ehlers agreed. Robert Yeasting, Yeasting & Associates, the City's Independent Financial Advisor, referred to his report before the Council. He reiterated rates were very favorable and recommended the City accept the purchase offer of Seattle Northwest Securities for these bonds. Hugh Spitzer, Foster Pepper & Shefelman, presented the bond ordinance, explaining it was in the same form as the ordinance in the Council packet but included the numbers from today's pricing, information regarding these being bank - qualified bonds, and provisions regarding bond insurance. He noted this was a parity bond issue, on par with outstanding utility revenue bonds with the same covenants the City made in the past. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR APPROVAL OF ORDINANCE NO. 3446. MOTION CARRIED UNANIMOUSLY. The ordinance approved reads as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO THE COMBINED WATER AND SEWERAGE SYSTEMS COMPRISING THE WATERWORKS UTILITY OF THE CITY; SPECIFYING, ADOPTING, AND ORDERING THE CARRYING OUT OF A SYSTEM OR PLAN OF ADDITIONS TO AND BETTERMENTS AND EXTENSIONS OF THE WATERWORKS UTILITY OF THE CITY; PROVIDING FOR THE ISSUANCE OF $7,875,000 PAR VALUE WATER AND SEWER REVENUE IMPROVEMENT AND REFUNDING BONDS, 2003, FOR THE PURPOSE OF PROVIDING THE FUNDS TO (A) PAY COSTS OF CARRYING OUT THAT SYSTEM OR PLAN, (B) PAY COSTS OF REFUNDING IN A CURRENT REFUNDING OF THE CALLABLE PORTION OF THE CITY'S OUTSTANDING WATER AND SEWER REVENUE REFUNDING BONDS, 1992, AND PAY THE ADMINISTRATIVE COSTS OF Edmonds City Council Approved Minutes March 25, 2003 Page 4 SUCH REFUNDING, AND (C) PAY THE COSTS OF ISSUANCE OF THE BONDS; FIXING THE DATE, FORM, MATURITIES, INTEREST RATES, TERMS AND COVENANTS OF THOSE BONDS; PROVIDING FOR AND AUTHORIZING THE PURCHASE OF CERTAIN OBLIGATIONS OUT OF THE PROCEEDS OF THE SALE OF THE BONDS HEREIN AUTHORIZED AND FOR THE USE AND APPLICATION OF THE MONEY DERIVED FROM THOSE OBLIGATIONS; AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH A REFUNDING TRUSTEE; PROVIDING FOR THE CALL, PAYMENT AND REDEMPTION OF THE OUTSTANDING BONDS TO BE REFUNDED; PROVIDING FOR BOND INSURANCE; APPROVING THE SALE AND PROVIDING FOR THE DELIVERY OF THE BONDS TO SEATTLE - NORTHWEST SECURITIES CORPORATION OF SEATTLE, WASHINGTON; AND ESTABLISHING AN EFFECTIVE DATE OF THIS ORDINANCE. Mayor Haakenson recalled at a special meeting last night, the Council discussed an estimated shortfall in General Fund of the 2004 budget of approximately $1 million to $1.5 million. Tonight, the presentation identified a reduction in future cash flow requirements of $1.8 million and refunded savings in the future of $676,000 or present value $501,000. He requested Ms. Hetzler clarify how this related to the shortfall in the General Fund. Ms. Hetzler answered there was no relation at all; these savings were associated with the City's Combined Utility which was completely separate from the General Fund. She emphasized these savings could not be used to supplement the General Fund shortfall. eadowdale 5. CLOSED RECORD REVIEW OF THE HEARING EXAMINER'S RECOMMENDATION TO Estates APPROVE MEADOWDALE ESTATES, A 12 -LOT PLAT AND PLANNED RESIDENTIAL sso 172 St. sw DEVELOPMENT APPLICATION BY MERLE STEINMAN. THE PROPERTY IS LOCATED AT 6880 — 172ND STREET SW AND IS ZONED RS -20 (SINGLE FAMILY RESIDENTIAL — 20,000 SQUARE FOOT MINIMUM LOT SIZE). (FILE NO. PRD- 2002 -40/P- 2002 -93) Mayor Haakenson advised this was a quasi judicial hearing and in accordance with the Appearance of Fairness Doctrine, he asked whether Councilmembers had any conflicts or ex parte communications to disclose with regard to this hearing. Mayor Haakenson advised that because this was a closed record review, only parties of record were allowed to testify. Parties of record were identified as Merle and Viola Steinman, Betty Drumheller, Barbara Bruya, Kathy Bateman & Evan Henke, Ellen Bruya, and Alexander Chapman. Councilmember Orvis disclosed that he visited the property over the weekend with his son. Councilmember Petso advised she visited the property two years or more ago and met with a neighbor who was not a party of record. City Attorney Scott Snyder inquired whether the information she received was prior to the initiation of the application. Councilmember Petso answered she assumed so since it was 2'/2 years ago. Mr. Snyder requested Councilmember Petso summarize the information she received. Councilmember Petso recalled they walked the property and looked at the slopes and the neighbor commented on future development. Mr. Snyder explained the Appearance of Fairness Doctrine did not disqualify Councilmembers who had ex parte communications that was received outside the record; the Councilmember was obligated to reveal it on the record so that it could be addressed during the upcoming argument. He clarified that because this was a closed record hearing, parties of record could offer argument but not new testimony. Mayor Haakenson inquired whether there were any challenges to Councilmember Orvis or Councilmember Petso's participation. There were no objections voiced and Mayor Haakenson advised all Councilmembers would participate in this matter. Mayor Haakenson established time limits of 15 minutes for staff's presentation and 15 minutes for the applicant, Mr. Steinman's, presentation. He invited Mr. Steinman to retain time for rebuttal. Edmonds City Council Approved Minutes March 25, 2003 Page 5 Associate Planner Kathleen Taylor explained this was a 12 -lot Planned Residential Development (PRD) combined with a preliminary plat. She displayed a vicinity and zoning map of the area (pages 33 and 68 of the record). She displayed a vicinity map submitted by the applicant (page 77 of the record), identifying the properties surrounding the subject parcel on 172"d Street SW. She identified the existing Nature Growth Protection Easement adjacent to the development and the open space areas and the drainage tract. She explained although the applicant was not proposing a Native Growth Protection Easement, they were proposing open space areas that connected to the existing Native Growth Protection Easement. Ms. Taylor displayed a site plan (page 75 of the 'record), identifying the 12 lots and common open space/buffer area surrounding the lots. She pointed out the common open space/buffer area completely surrounded the development and the landscape plan proposed trails within the buffer. She noted the drainage tract would be covered over with a sport court. She referred to page 86, the landscape and recreation plan, identifying the trail, the sport court, and the access to the stormwater drainage. Ms. Taylor explained the parcel was zoned RS -20, a minimum lot size of 20,000 square feet, but because this was a PRD, the applicant was able to propose a reduced size and in this case, the majority of the lots were over 12,000 square feet. She explained approximately 38% of the site was open space. She referred to elevations of the proposed residences (pages 83 and 84 of the record) and described the houses proposed in the development, explaining the lots sloped downward, approximately 100 feet at the greatest portion, and the residences were proposed to be built into the slope. Ms. Taylor summarized staff, the Architectural Design Board and the Hearing Examiner reviewed the application and found it met the PRD criteria as written in the Edmonds Community Development Code. She noted compliance with the PRD ordinance was detailed on page 10 of the record as well as in the Hearing Examiner's analysis. The application also complied with the subdivision criteria contained on page 13 of the record. Councilmember Petso inquired about drainage provisions for this development. Ms. Taylor answered the sport court covered a detention facility and there would not be open drainage ponds. Councilmember Petso recalled there was a comment in the record regarding a buffer between lots 1 and 2. Ms. Taylor explained there was some concern from neighboring property owners that there was not an open space area to the west of lots 1 and 2 as there was surrounding the remainder of the development. She explained the buffer was omitted in that area because there is not as much land available there and the applicant was not required to have open space in that area. She noted the applicant had adjusted the setback in that area to ensure it met the minimum setback requirement of '21 feet and proposed additional landscaping in the 25 foot setback to provide improved screening to neighboring property owners. Councilmember Petso referred to page 89 of the record where it indicated the applicant needed 26,000 square feet of open space but had not yet met that requirement. Ms. Taylor advised the minutes on page 89 were for the Architectural Design Board's (ADB) review of the PRD in October 2002. Based on the ADB's review, the applicant completely revised his proposal which the ADB reviewed at their December 18, 2002 meeting. Councilmember Petso asked whether the proposal now met the open space requirement. Ms. Taylor assured it met and exceeded the open space requirements. Councilmember Orvis commented most of the drainage issues on the site were addressed by the retention facility that was provided. He observed the drainage issues for lots 1. and 2 were addressed via a bioswale. Ms. Taylor suggested the applicant address questions related to drainage. Edmonds City Council Approved Minutes March 25, 2003 Page 6 Councilmember Orvis referred to an issue a neighbor raised regarding a ridge between lots 1 and 2 that would cause water from the top of the ridge to drain onto 172nd Street. Ms. Taylor explained this process required only that a preliminary drainage plan be provided, not a final drainage plan, and there could be changes made at the time of the final plat. Councilmember Orvis referred to the decision criteria, whether there were adequate public facilities, and asked how the project complied with that criterion. Ms. Taylor referred to the engineering comments (pages 130 -132), explaining the plat combined with the PRD had extensive review by the City's engineering staff who indicated how the project complied and any changes that would be required. Applicant Merle Steinman, 120 NW 195th, Shoreline, asked to retain three minutes for rebuttal. Mr. Steinman explained they have owned the property for 25+ years in an undeveloped state. He explained the property taxes on the property, $700 per month, required that they now develop it. He recalled when talking with the Planning Department approximately two years ago, they suggested he pursue developing the property via a PRD. He described his efforts to gather the necessary information to apply for a PRD. He explained his son developed one house on an adjacent property where his son's ex -wife now lives. Mr. Steinman identified the bioswale that would direct water to the detention vault. He noted the open space provided a nice buffer for the development. Evan Henke, CHS Engineering, referred to page 72 of the record, a preliminary drainage plan. The original concept was a bioswale (an engineered grass ditch that pre - filters water prior to release) that captured water from lots 1 and 2 and lots 11 and 12 to a natural discharge point. However, that did not fully address the neighbor to the west's concerns. He noted the preliminary drainage plan shown on page 72 of the record illustrated a catch basin at the back edge of lots 1 and 2 to capture the flow in that area and directional drilling would be used to install an 8 -inch drain pipe through the ridge line and direct the flow to the detention facility. He summarized the entire site would be directed to the detention facility. Mr. Henke recalled concerns expressed regarding the corner property, explaining the City's drainage standards require the site not release any more drainage following development. He pointed out the development would result in less runoff from the site to neighboring properties than currently occurred. Councilmember Orvis inquired about drainage from lots 11 and 12. Mr. Henke explained lots 11 and 12 would drain into the drainage system in the street which runs north to the detention facility. Lots 1 and 2 will drain into a collection pipe located at the western property line which flows north to the detention facility. The area from the catch basin at the southwest tip of lot 12, south would drain onto 172nd Councilmember Wilson observed all the stormwater would be collected via a tightline system to the detention system. Mr. Henke agreed, noting it would first flow into a wet vault for water treatment, then into a detention system and released at the natural point. There were no parties of record present who wished to provide testimony. Mr. Steinman declined the opportunity to provide rebuttal. Councilmember Wilson referred to page 6 of the record, the Hearing Examiner's Recommendation, specifically Ms. Taylor's indication that one of the recommended conditions would require the applicant to submit written verification from the Washington State Department of Fish and Wildlife that there are no significant wildlife issues on the site. He noted there was no such condition. Councilmember Wilson was referred to page 14, Condition 2b. Edmonds City Council Approved Minutes March 25, 2003 Page 7 Councilmember Wilson asked the consequence if there was significant wildlife identified on the site. Ms. Taylor answered it was not uncommon in the review of plats, reasonable use exceptions, critical area variances, etc. to receive unsubstantiated comments regarding the existence of wildlife on a site. She noted this was an issue that must be finalized prior to final plat approval. Mr. Snyder responded the efficacy of the condition would only be applicable if the species found on the site were federally or state regulated as the City did not have a specific regulation regarding wildlife. Ms. Taylor explained if a threatened or endangered species were identified, the applicant would be required to meet the requirements of the Department of Fish and Wildlife prior to final approval. Mayor Haakenson remanded the matter to Council for deliberation. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER DAWSON, TO UPHOLD THE RECOMMENDATION OF THE HEARING EXAMINER TO APPROVE THE PROPOSED PLAT/PLANNED RESIDENTIAL DEVELOPMENT WITH THE RECOMMENDED CONDITIONS OF APPROVAL AS NOTED IN THE HEARING EXAMINER'S REPORT WHICH APPEARED ON PAGES 13 AND 14 OF THE RECORD. Councilmember Marin found the proposed PRD a fine addition to the City and a development he would be proud to live in. Councilmember Dawson observed this was an example of an applicant working to meet not just the letter but also the spirit of the PRD ordinance. She urged future PRD applicants to do the same, commenting a PRD was a good tool to ensure development co- existed with the surrounding neighborhood. She thanked those involved in this project. Councilmember Wilson commended the applicant and staff for working with the applicant to develop such a great proposal. He noted the proposed project would be beneficial and result in the type of development that the PRD ordinance sought to accomplish. He also thanked the members of the public who participated in making this a better project. MOTION CARRIED UNANIMOUSLY. Council President Earling complimented Ms. Taylor on her presentation. 6. AUDIENCE COMMENTS ost Pool Nancy Hopper, 22427 82 "d Avenue W, Edmonds, voiced her concern about the potential for closing the Yost pool for a month in the summer and her preference that it remain open for the entire season. She commented Yost Pool was an asset to the community due to the scarcity of outdoor pools in Snohomish County. She urged the Council to appropriate funding for Yost Pool. ost Pool Manda Van Hollebeke, 580 Hemlock Way, Edmonds, commented on. the importance of Yost Pool, explaining she and her family have been daily swimmers at the pool during the summer for the past 26 years. She urged the Council to provide funding for the pool for the complete summer. Bridget O'Connell, 13743 15th Avenue, Seattle, former Yost Pool manager, senior guard and lifeguard, ost P ° °� reiterated the importance of Yost Pool to the community, pointing out it was used by day camps, the swim team, a summer dive team, swim lessons, and the public. She suggested another way to extend the season would be with reduced hours on Friday evenings and open later and close earlier on the weekends. She summarized her support for Yost Pool being open longer in the summer. Edmonds City Council Approved Minutes March 25, 2003 Page 8 ost Pool Janet Kavadas, 217 Alder Street #305, Edmonds, commented the Masters Swim Team she competes with was ready to use the pool at anytime. She anticipated that closing the pool for 1/3 of the summer may impact the pool's revenues as people would find other places to swim and staff would find other places to work. She suggested hiring staff earlier in June and using the early morning hours for training. ost Pool Rowena Miller, 8711 182nd Place SW, Edmonds, asked the Council to identify 30 days in funding for Yost Pool due to its importance in the community. ost Pool Julie Leary, 911 Daley Street, Edmonds, a swimmer at Yost Pool for over 20 years, urged the Council to consider smarter ways to fund Yost Pool including getting the word out about the availability of the pool. ost Pool j Mary Ellen Adam, 7310 Sound View Drive, Edmonds, pointed out the unique nature of Yost Pool, an outdoor pool in a park, unlike any other pool in the area. She urged the Council to identify funding for Yost Pool. 003 Yost 7. 2003 YOST POOL 101 -DAY OPERATION PROPOSAL Pool Operation Mayor Haakenson explained the Yost Pool season was reduced from 101 days to 60 days as a budget Proposal reduction in the 2003 budget that was adopted by the Council last fall. Parks & Recreation Director Arvilla Ohlde explained her proposal was to operate Yost Pool during 2003 with a 101 season as in past years. She recalled this issue was discussed at the Council retreat and she was asked to make a presentation to the Finance Committee who recommended she make a presentation to the full Council. She clarified the expenditure for the operation of Yost Pool was $124,230, however, revenues of $119,185 were anticipated, leaving the need for $5,045 in subsidy. However, the reduction of part-time park maintenance resulted in the need to replace park maintenance certified operator positions to prepare the pool 30 days before opening at a cost of $4,800. She summarized the total amount needed to operate Yost Pool for 101 days was $9,845. Ms. Ohlde pointed out the need for the Council to determine tonight whether to fund the pool for the full 101 days as the recreation brochure would be published on April 1. If the 101 day season was approved, she explained rates would be increased by 10% and the facility marketed more heavily in an effort to increase attendance by 10 %. Community Advocate Dick Van Hollebeke recognized the difficult economic climate and the need to cut costs in many areas including Yost Pool, pointing out there were 45,000 — 50,000 uses of the pool during the 101 day season. Mr. Van Hollebeke announced a matching grant had been secured from the Hubbard Family Trust to cover $4900 of the shortfall. He suggested promoting Yost Pool as "the outdoor experience" as it was the only outdoor public facility in the South Snohomish County area. He suggested creative ways of promoting the pool such as '/2 price on rainy days, having volunteers serve coffee or cocoa to families after they use the pool during the early days of the season, etc. He proposed the remaining $4900 of the shortfall be provided from the Council Contingency Fund. He suggested in poor weather, some staff members be sent home early, saving some money. He noted over the past three years, Yost Pool covered 84% of its costs, a good return for a swimming pool. In past years, the pool was revenue neutral or slightly profitable. Mr. Van Hollebeke pointed out swimming was one of the few activities that all ages could participate in. He enumerated negative outcomes of shortening the pool season including the loss of many of the programs such as a scuba class, water aerobics, swim lessons or swim team, regular swimmers would Edmonds City Council Approved Minutes March 25, 2003 Page 9 purchase season passes elsewhere for the summer, and difficulty obtaining adequate staffing. Mr. Van Hollebeke recalled in recreation polls over the last eight years, residents have consistently listed a year - round aquatics center as the number one need in the community. Mr. Van Hollebeke referred to a newspaper article that indicated the west could expect a dry spring due to El Nino. He also contacted NOAA who indicated the 90 day forecast was warmer than average temperatures and approximately the same amount of rainfall. Mr. Van Hollebeke commented on the lack of activities for youth in Edmonds; the pool represented an opportunity to provide activities for youth. He assured the City everything possible would be done to promote the pool and the community was willing to do its share. He urged the Council to consider funding the pool. for the full 101 day season. Councilmember Marin relayed suggestions from Ms. O'Connell to cut expenses at Yost Pool such as closing early on Fridays and Sundays when the usage was less and shortening the season slightly by opening the day after school was out and closing prior to Labor Day. Ms. Ohlde agreed a shortened season was a possibility. She read the provisions of the grant provided by the Hubbard Family Trust which provided 50% or $4900 of the Yost Pool budget shortfall with the condition that 1) the Edmonds City Council match the Hubbard Trust contribution with the remaining $4900 subsidy, 2) provide a full summer season of 101 days, 3) understand this is a one -year funding and is not on an ongoing grant basis, and 4) funds will be provided to the City at the start of their 2003 -2004 Hubbard Trust annual year which begins in July 2003. Councilmember Petso observed the wealth of talent and ideas among those who spoke this evening. She suggested forming a volunteer task force to identify ways to return the pool to a revenue neutral status. Ms. Ohlde agreed. Councilmember Petso suggested the task force consider the pool rental fees. Councilmember Wilson expressed his appreciation for Mr. Van Hollebeke, Ms. Ohlde, and the citizens' efforts to identify solutions. He encouraged Ms. Ohlde to aggressively monitor the pool's budget to ensure there was not a request for additional funds at the end of the year. Ms. Ohlde assured the pool's budget would be managed efficiently. Councilmember Dawson asked whether the grant from the Hubbard Trust would require the City to spend the entire $4900 budgeted from the Council Contingency fund if the pool were to operate under budget. Ms. Ohlde answered it would not. Councilmember Dawson noted people visiting the pool from outside the area also shop in Edmonds, indirectly generating revenue for the City. She asked whether there was any data on pool users outside of Edmonds. Ms. Ohlde advised although users of other recreation programs were about 1/3 residents, residents comprised approximately 60% of the pool users. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER DAWSON, THAT THE COUNCIL APPROPRIATE $4,900 FROM THE COUNCIL CONTINGENCY FUND FOR THE PROGRAMMING OF YOST POOL FOR A 101 DAY SEASON IN 2003. Councilmember Orvis pointed out what a bargain Yost Pool was, $8 for an entire family to swim. Councilmember Wilson described his background in swimming, in an outdoor pool three months per year and swim team in high school and college. He noted swimming taught him about dedication as well as many life seasons and it was important that opportunity be maintained in the community. Council President Earling explained he came to the meeting prepared to vote against this funding. Learning about the Hubbard Trust funding and the perceived commitment to reduce the subsidy in future years, he would support the motion. He recalled someone saying the pool was a community asset, Edmonds City Council Approved Minutes March 25, 2003 Page 10 pointing out that City Hall was also a community asset, one that opened later and closed earlier this year due to budget shortfalls. He noted the parks were also an asset but they were not being maintained as they had in the past due to budget shortfalls. The 24 jobs eliminated in the City were assets and represented services that could no longer be offered to the community due to budget shortfalls. He summarized there were many assets that were being curtailed due to budget shortfalls. Councilmember Dawson commented the biggest asset in the community was the citizens. She commended the citizens who have worked on this issue. Councilmember Petso thanked the citizens for their efforts and encouraged them to continue seeking ways to make the pool at least revenue neutral. Councilmember Marin thanked Mr. Van Hollebeke for taking the lead on this effort, noting that without the additional funding, it may have been difficult for the Council to appropriate funds to extend the pool season. Councilmember Dawson extended appreciation to the Hubbard Family Trust for their grant. MOTION CARRIED UNANIMOUSLY. 9. MAYOR'S COMMENTS Edmonds Mayor Haakenson shared an email from an Edmonds resident whose husband was in the U.S. Navy Resident ing i currently oard a ship ff the coast of Kuwait. Her husband expressed his thanks for the support and Serving in }' P p PP Kuwait encouragement and said he was honored to fight and die for this country. Her husband, who is in intelligence, assured her the war was necessary. This resident expressed her support for President Bush, the troops, and this war. She endorsed the public's backing as well as remembering that there were men and women of Edmonds whose lives are on the line who also needed the public's encouragement and support. Mayor Haakenson urged the public to keep the troops and their families in their thoughts and prayers. 10. INDIVIDUAL COUNCIL REPORTS ON OUTSIDE COMMITTEEBOARD MEETINGS arki eport ng Councilmember Orvis . advised a final report on parking would be submitted to the Downtown Parking Committee in May. Historic Councilmember Plunkett reported the Historic Preservation Commission planned to make a presentation Preservation to the Council on April 1. He advised a report on the Edmonds Alliance for Economic Development had Commission been distributed to the Council and was available to the public. edic 7 Councilmember Dawson reported Lynnwood agreed to the dissolution of Medic 7; the next Medic 7 meeting would include an official vote to dissolve the entity. With regard to the email from the Edmonds residents whose husband was in the Navy, Councilmember Marin explained he grew up as a Navy dependent and was in the Navy himself. He urged the public to keep servicemen and women and their families as well as the people of Iraq in their prayers. With no further business, the Council meeting was adjourned at 9:00 p.m. z4z��� GA11Y H ENSON, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes March 25, 2003 Page 11 AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5t" Avenue North 7:00 - 10:00 p.m. March 25, 2003 6:50 p.m. - Interview Architectural Design Board Candidate. The interview will be held in the Jury Meeting Room. 7:00 p.m. - Call to Order Flag Salute 1. Approval of Agenda 2. Consent Agenda Items (A) Roll Call (B) Approval of City Council Meeting Minutes of March 18, 2003. (C) Approval of claim checks #61561 through #61724 for the week of March 17, 2003, in the amount of $320,495.47. Approval of payroll direct deposits and checks #35274 through #35353 for the period March 1 through March 15, 2003, in the amount of $966,636.12. (D) Acknowledge receipt of Claim for Damages from Verizon ($275.60). (E) Approval of City response to Snohomish County Tomorrow on Edmonds initial growth targets for 2025. (F) Confirmation of Mayor's appointment of Dennis Christianson to the Architectural Design Board. (G) Proposed Ordinance amending Edmonds City Code Chapter 2.35, Vacation and Sick Leave. (H) Proposed Ordinance adopted pursuant to RCW 35A.63.220; adopting an interim zoning regulation imposing a moratorium on the processing of permit and license applications for the establishment of opiate substitution treatment service provider facilities within the city, establishing a public hearing date within sixty days of the adoption of the ordinance, and fixing a time when the same shall become effective. Page 1 of 2 CITY COUNCIL MEETING AGENDA March 25, 2003 Page 2 of 2 (1) Authorization for Mayor to sign Addendum No. 1 to the Professional Services Agreement with CHS Engineers, Inc. for SR 104 to Second Avenue South Sewer Main Rehabilitation. 3. ( 5 Min.) Proclamation in honor of Washington Tea Party Day in Edmonds, March 31, 2003. 4. (15 Min.) Proposed Ordinance authorizing the sale of Water and Sewer Revenue Improvement and Refunding Bonds, 2003. 5. (90 Min.) Closed Record Review of the Hearing Examiner's recommendation to approve Meadowdale Estates, a 12 -lot Plat and Planned Residential Development application by Merle Steinman. The property is located at 6880 - 172nd Street SW and is zoned RS -20 (Single Family Residential - 20,000 square foot minimum lot size). (File No. PRD- 2002 -40 /P- 2002 -93)* *Note: This matter is a Closed Record Review, state law allows only parties of record to speak. 6. Audience Comments (3 Minute Limit Per Person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings. 7. (15 Min.) 2003 Yost Pool 101 -day operation proposal. 8. (15 Min.) Proposed Ordinance amending the Edmonds City Code to add a new Chapter 2.37, Miscellaneous Leave and Break Provisions. 9. ( 5 Min.) Mayor's Comments 10. (15 Min.) Individual Council reports on outside committee /board meetings. ADJOURN Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda as well as a delayed telecast of the meeting appears on AT &T Cable, Channel 21.