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01/02/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 2, 1996 The Edmonds City Council meeting was called to order at 7:00 p.m. by outgoing Council President Tom Petruzzi in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember ALSO PRESENT Emily Shen, Student Representative STAFF PRESENT Tom Miller, Police Chief Michael Springer, Fire Chief Art Housler, Administrative Services Director Brent Hunter, Personnel Manager Jim Walker, City Engineer Arvilla Ohlde, Parks & Recreation Manager Scott Snyder, City Attorney Sandy Chase, City Clerk Lynne Hann, Deputy City Clerk Following the flag salute, Superior Court Judge Richard J. Thorpe administered the Oath of Office to Mayor Elect Barbara Fahey. District Court Judge Stephen J. Dwyer then administered Oaths of Office to newly elected Councilmembers Dave Earling, John Nordquist, Roger Myers, Jim White and Dick Van Hollebeke. The meeting was recessed for a short reception in honor of the new City Officials. Following the reception, Mayor Fahey reconvened the meeting at 7:50 p.m. 1. APPROVAL OF AGENDA COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED. 2. CONSENT AGENDA COUNCIL PRESIDENT PETRUZZI MOVED, SECONDED BY COUNCILMEMBER EARLING, TO APPROVE THE CONSENT AGENDA AS SUBMITTED. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL (B) APPROVAL OF MINUTES OF DECEMBER 19, 1995 City Council Approved Minutes January 2, 1996 Page 1 (C) APPROVAL OF CLAIM WARRANTS #3269S THRU #6072F FOR THE WEEK OF DECEMBER 18, 1995 IN THE AMOUNT OF $442,433.15; APPROVAL OF CLAIM WARRANTS #3271s THRU 6192f FOR THE WEEK OF DECEMBER 25, 1995 IN THE AMOUNT OF $369,549.19; AND APPROVAL OF PAYROLL WARRANTS #957038 THRU #957347 FOR THE PERIOD OF DECEMBER 1 THRU 15, 1995 IN THE AMOUNT OF $453,165.23 (D) RESOLUTION NO. 830 ESTABLISHING A PUBLIC HEARING DATE ON FEBRUARY 20, 1996, FOR A REQUEST TO VACATE THE EASTERN 5-FEET OF THE 80TH AVENUE WEST PUBLIC RIGHT-OF-WAY ABUTTING THE PROPERTY LOCATED AT 19525 80TH AVENUE WEST (Applicant: Kenneth Johnson/File No..ST-95-179) (E) REPORT ON QUOTES TO REPLACE THE EDMONDS MUSEUM UPPER FLOOR CARPETING AND AWARD OF CONTRACT TO RELIABLE FLOOR COVERINGS, INC. ($2,626.01) (F) REPORT ON BIDS OPENED DECEMBER 18, 1995 FOR COMMUNAL BURIAL MONUMENTS AND AWARD OF CONTRACT TO QUIRING MONUMENTS ($10,073.42) (G) AUTHORIZATION TO ENTER INTO NEGOTIATIONS FOR PROFESSIONAL SERVICES FOR DESIGN AND CONSTRUCTION MANAGEMENT OF BRACKETT'S LANDING PARK SOUTH DEVELOPMENT WITH GALLOWAY + BARKER, ARCHITECTURE+LANDSCAPE ARCHITECTURE (H) AUTHORIZATION FOR PARKS AND RECREATION MANAGER TO TRAVEL TO NRPA MID- YEAR CONFERENCE IN WASHINGTON, D.C. 3. AUDIENCE Courtney Fox, Anna Brancheau and Stephanie Fox presented a proposal that the City establish a roller skating rink in the vacant building located on Second Avenue South, across from the Edmonds Sewer LAR Treatment Plant. The girls displayed pictures of the building and outlined a proposed layout for the interior of the facility. Mayor Fahey thanked the girls for their efforts in putting together such a well -thought out presentation, and for bringing this suggestion to the City Council. She stated that their proposal would be taken up by City staff and that the girls would receive a response explaining the City's decision on this matter. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, spoke and recommended to the newly elected Council that they uphold the City's ordinances when casting their votes as elected officials. Mr. Rutledge also provided examples of criminal cases which were affected by the fact that suspects were not given their proper constitutional rights at the time of their arrest. 4. SELECTION OF COUNCIL PRESIDENT COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO NOMINATE COUNCILMEMBER DAVID EARLING FOR COUNCIL PRESIDENT. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO CLOSE THE NOMINATIONS. VOTE ON THE NOMINATION OF COUNCILMEMBER DAVID EARLING FOR COUNCIL PRESIDENT WAS TAKEN AND PASSED UNANIMOUSLY. Council President Dave Earling read a resolution commending Tom Petruzzi for his outstanding service as Council President during 1995. He also presented Mr. Petruzzi with a plaque commemorating his term as Council President and thanked him, on behalf of the Council and the City, for his tireless dedication and efforts. City Council Approved Minutes January 2, 1996 Page 2 Councilmember Petruzzi thanked the Council for their support during his term as Council President. He stated that the teamwork of Councilmembers made it possible to achieve many outstanding goals, including the purchase of the Edmonds Financial Center, among others, and thanked both the current Councilmembers, as well as former Councilmembers Bill Kasper and Michael Hall for their efforts. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE RESOLUTION NO. 829 COMMENDING TOM PETRUZZI FOR HIS OUTSTANDING SERVICE AS COUNCIL PRESIDENT. MOTION CARRIED. 5. SELECTION OF COUNCIL PRESIDENT PRO TEM Council President Earling explained that the Council President Pro Tem will stand in for the Council President in his absence, and opened the nominations for this position. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO NOMINATE COUNCILMEMBER ROGER MYERS FOR COUNCIL PRESIDENT PRO TEM. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, THAT THE NOMINATIONS BE CLOSED. VOTE ON THE NOMINATION OF COUNCILMEMBER ROGER MYERS FOR COUNCIL PRESIDENT PRO TEM WAS TAKEN AND PASSED UNANIMOUSLY. 6. COUNCIL PRESIDENT - APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Dave Earling presented the list of Council Committee appointments for 1996: Council Finance Committee: John Nordquist and the Councilmember yet to be appointed. Council Community Service Committee: Tom Petruzzi & Dick Van Hollebeke Council Public Safety Committee: Roger Myers & Jim White Community Transit Board: Dave Earling & Dick Van Hollebeke, Alt. Cultural Arts & Convention District: Jim White Disability Board: Roger Myers & Dick Van Hollebeke Visitor's Bureau: Dick Van Hollebeke Medic 7 and Sno-Com: Tom Petruzzi Port of Edmonds: Roger Myers, to be replaced by the Councilmember yet to be appointed. Professional Consultant Selection Committee: John Nordquist & Roger Myers Salary Task Force: John Nordquist, Chairman, Tom Petruzzi & Dave Earling, to be replaced by the Councilmember yet to be appointed. Snohomish County EDC: Not a Council Committee, however, Mayor Fahey will continue her work on this Board. Snohomish County Health District: John Nordquist & Roger Myers Snohomish County Tomorrow: Mayor Fahey & Jim White, Alt. Snohomish County Tourism Committee: Jim White IT WAS MOVED BY COUNCIL PRESIDENT EARLING, SECONDED BY COUNCILMEMBER PETRUZZI, THAT THE COUNCIL APPOINTMENTS, AS READ, BE ACCEPTED, SUBJECT TO ANY NECESSARY RESOLUTIONS OF CONFIRMATION. MOTION CARRIED. City Council Approved Minutes January 2, 1996 Page 3 Mr. Earling requested that any necessary Resolutions validating the above appointments be prepared by the City Attorney. City Attorney Scott $nyder stated that the City Clerk had prepared the necessary appointment Resolutions, and that if the Council wishes to act on these at this time, numbers can be assigned and a motion can be made. Council President Earling stated that immediate action would be appropriate. IT WAS MOVED BY COUNCILMEMBER NORDQUIST, SECONDED BY COUNCILMEMBER MYERS, THAT RESOLUTION NO. 831, APPOINTING DAVE EARLING AS THE REPRESENTATIVE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS, WITH DICK VAN HOLLEBEKE AS THE ALTERNATE REPRESENTATIVE, AND RESOLUTION NO. 832, APPOINTING JOHN NORDQUIST AND ROGER MYERS AS THE REPRESENTATIVES TO THE SNOHOMISH COUNTY HEALTH DISTRICT BE ADOPTED. MOTION CARRIED. 7. PRESENTATION ON EDMONDS VISITORS BUREAU - STRATEGIC PLAN FOR ECONOMIC DEVELOPMENT Mayor Fahey presented an update of the long-range economic development strategic pian for the City, the business community and the community -at -large. She explained that a committee of interested and concerned citizens were brought together to develop a process to come up with a workable plan for economic development for now, and into the future. A short-term task force of local business people was formed, through the Chamber of Commerce, to identify immediate issues which needed to be solved from a business perspective. Mayor Fahey noted that the City Planning staff has been very responsive to the issues which were identified by this task force, and has been instrumental in solving these problems. In addition to the task force, a 7 -member steering committee, made up of business and civic leaders, was formed, and with the help of an outside consultant, developed the basics of a long-range strategic plan. The business community, and the community -at -large, will be responsible for keeping this plan moving forward. Mayor Fahey explained the goals, as well as the resulting strategies needed to achieve those goals. She also outlined recommendations for each of the stategies which the steering committee developed. The final Plan is currently being prepared and will be distributed within one week. One of the recommendations which was developed is that the Edmonds Visitors Bureau be expanded into the Edmonds Economic Development Partnership. It will continue to focus on tourism, but will move beyond that goal and will also encourage both new businesses to come to Edmonds, and citizens to utilize the local businesses. It is recommended that the Board of the new entity be expanded to include representation of both the legislative and the administrative sides of each of the organizations involved. Under this plan, the City would have both the Mayor and a City Council member serving on the Board, and the City's primary role would be as a funding partner, to create supporting infrastructure, to improve ordinances to encourage economic development and to make City departments as user friendly as possible. Mayor Fahey stated that the Executive Director and a Board member of the Chamber of Commerce would serve and that their primary role would be that of a funding partner and support existing business primarily through marketing concepts, advertising opportunities, education and advocacy programs. The Port of Edmonds, would be a funding partner as well, and would continue ;providing economic development in the waterfront area of the City. City Council Approved Minutes January 2, 1996 Page 4 The concept and recommendations for this plan have been approved by the Chamber of Commerce and the Port of Edmonds, and Mayor Fahey asked for Council approval as well. With the City's approval of this concept, the next step is for the Edmonds Visitor Bureau to give their approval, followed by beginning the implementation process. Councilmember Petruzzi congratulated Mayor Fahey, and everyone who has been involved, on their efforts in putting together this much needed plan. Council President Earling clarified with City Attorney Scott Snyder that he would be providing advisory support for the City in their role in this plan. Mr. Snyder indicated that he would be monitoring the process and informing the Council of any legal restrictions on their participation. Mr. Earling also clarified that Councilmember Van Hollebeke would be the Council representative to this organization. Mayor Fahey stated that Mr. Van Hollebeke would be the representative. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO INDICATE AGREEMENT WITH THE EDMONDS ECONOMIC DEVELOPMENT PARTNERSHIP BOARD STRUCTURE AS OUTLINED. MOTION CARRIED. 8. REVIEW OF COUNCIL VACANCY PROCESS AND ESTABLISH TIME LINE Council President Earling suggested that the interview questions used previously by the Council when making appointments be utilized, that a separate Council information sheet, indicating duties and dates of meetings and the upcoming Council retreat, be included with the application packets, and that a press release be prepared announcing the following selection time line: January 23rd, 5:00 p.m.: Deadline for submitting applications January 27th: Interviews conducted January 30th: Vote taken and appointment made at the City Council meeting Mr. Earling noted that this was the same time line utilized in the 1995 vacancy -filling process, and that he had modified the dates to reflect the current calendar. Councilmembers Petruzzi, Myers and Van Hollebeke spoke in support of this proposed time line. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE SAME SCHEDULE, AS MODIFIED, AND INCLUDE A SEPARATE COUNCIL INFORMATION SHEET, INDICATING DUTIES AS WELL AS UPCOMING MEETING AND RETREAT DATES, ALONG WITH THE APPLICATIONS. MOTION CARRIED. 9. MAYOR Mayor Fahey reviewed the administrative review of the recent shooting incident involving Edmonds Police Officer Mike Bower. Police Chief Tom Miller reported that the administrative review resulted in a unanimous finding that Officer Bower followed all department policies during the incident. Mayor Fahey stated that a former volunteer with the Edmonds Fire Department had passed away, and as a way of providing recognition to this individual, asked Fire Chief Mike Springer to present the information to the Council. City Council Approved Minutes January 2, 1996 Page 5 Chief Springer explained that Mike Jones had been a volunteer firefighter with the City of Edmonds for approximately ten years before moving to the Vancouver, WA area where he became a paramedic for that city. He stated that funeral services will be Friday, January 5th at Beck's Funeral Home, and that representatives from the Edmonds Fire Department will be attending. Mayor Fahey reminded the new Councilmembers that the AWC workshop for newly elected officials is very beneficial and encouraged them to attend. Mayor Fahey explained that the U.S. Amateur Baseball Association may hold their annual event in Edmonds next summer, and asked that their request for financial support be placed on the Finance Committee agenda for the January 9th meeting. Mayor Fahey stated that at the first cabinet meeting, there was a discussion about the need to complete a comprehensive salary policy and plan for unrepresented City employees. This issue was also placed as a priority during the Council retreat in 1995. She explained that she plans to move ahead with this issue as quickly as possible, but would like to look first at recommendations from the Salary Review Committee. In addition, there is a need to come'to a resolution on the issue of salaries for this year before the salary policy and plan is developed. 10. COUNCIL Council President Dave Earling welcomed Mayor Fahey and thanked the Council for their support in appointing him as Council President. He stated that on the fifth Tuesday meeting, scheduled for January 30th, following the appointment of the new Council member, Mayor Fahey would like the Council to take a walking tour of the Fire Station at Five Corners. This tour would be followed by a short presentation by the staff on safety issues which need to be addressed. Mr. Earling also requested that the Council members provide him with a schedule of their availability so that he can schedule the upcoming Council retreat. Councilmembers Myers, Petruzzi, Nordquist, Van Hollebeke and White all welcomed Mayor Fahey and stated that they are all looking forward to working together. Student Representative Emily Shen extended best wishes to the new Mayor and Council. Mayor Fahey thanked everyone for their support. The meeting was then excused at 8:47 p.m. to go into an Executive Session concerning a labor relations matter, for approximately fifteen minutes, and would be adjourned from there. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK City Council Approved Minutes January 2, 1996 Page 6 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JANUARY 2, 1996 CALL TO ORDER - 7:00 P.M. FLAG SALUTE ADMINISTRATION OF OATHS OF OFFICE TO ELECTED OFFICIALS BY SUPERIOR COURT JUDGE RICHARD J. THORPE AND DISTRICT COURT JUDGE STEPHEN J. DWYER RECESS FOR RECEPTION (20 Min.) 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF DECEMBER 19, 1995 (C) APPROVAL OF CLAIM WARRANTS #3269S THRU #6072F FOR THE WEEK OF DECEMBER 18, 1995 IN THE AMOUNT OF $442,433.15; APPROVAL OF CLAIM WARRANTS #3271S THRU #6192F FOR TH WEEK OF DECEMBER 25, 1995 IN THE AMOUNT OF $369,549.19; AND APPROVAL OF PAYROLL WARRANTS #957038 THRU #957347 FOR THE PERIOD OF DECEMBER 1 THRU 15, 1995 IN THE AMOUNT OF $453,165.23 (D) PROPOSED RESOLUTION TO ESTABLISH A PUBLIC HEARING DATE ON FEBRUARY 20, 1996, FOR A REQUEST TO VACATE THE EASTERN 5 -FEET OF THE 80TH AVENUE WEST PUBLIC RIGHT-OF-WAY ABUTTING THE PROPERTY LOCATED AT 19525 80TH AVENUE WEST (Applicant: Kenneth Johnson / File No. ST -95-179) (E) REPORT ON QUOTES TO REPLACE THE EDMONDS MUSEUM UPPER FLOOR CARPETING AND AWARD OF CONTRACT TO RELIABLE FLOOR COVERINGS, INC. ($2,626.01) (F) REPORT ON BIDS OPENED DECEMBER 18, 1995 FOR COMMUNAL BURIAL MONUMENTS AND AWARD OF CONTRACT TO QUIRING MONUMENTS ($10,073.42) (G) AUTHORIZATION TO ENTER INTO NEGOTIATIONS FOR PROFESSIONAL SERVICES FOR DESIGN AND CONSTRUCTION MANAGEMENT OF BRACKETT'S LANDING PARK SOUTH DEVELOPMENT WITH GALLOWAY + BARKER, ARCHITECTURE + LANDSCAPE ARCHITECTURE (H) AUTHORIZATION FOR PARKS AND RECREATION MANAGER TO TRAVEL TO NRPA MID -YEAR CONFERENCE IN WASHINGTON, D.C. 3. AUDIENCE (3 minute limit per person) 4. (10 Min.) SELECTION OF COUNCIL PRESIDENT 5. (10 Min.) SELECTION OF COUNCIL PRESIDENT PRO TEM 6. (10 Min.) COUNCIL PRESIDENT - APPOINTMENT OF COMMITTEE REPRESENTATIVES 7. (30 Min.) PRESENTATION ON EDMONDS VISITORS BUREAU - STRATEGIC PLAN FOR ECONOMIC DEVELOPMENT 8. (15 Min.) REVIEW OF COUNCIL VACANCY PROCESS AND ESTABLISH TIMETABLE CITY COUNCIL MEETING AGENDA JANUARY 2, 1996 PAGE 2 9. (5 Min.) MAYOR 10. (15 Min.) COUNCIL 11. (15 Min.) EXECUTIVE SESSION CONCERNING A LABOR RELATIONS MATTER Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this Meeting appears Wednesday evening at 7.•00 p.m. on Channel 36, and the following Friday and Monday at noon on Channel 32.