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01/30/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 30, 1996 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember ALSO PRESENT Nick Zitzmann, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Tom Miller, Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director Tim Whitman, Assistant Fire Chief Scott Snyder, City Attorney Sandy Chase, City Clerk Lynne Hann, Deputy City Clerk COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMMER NORDQUIST, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCHMEMBER PETRUZZI, TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL (B) APPROVAL OF MINUTES OF JANUARY 23,1996 (C) APPROVAL OF CLAIM WARRANTS #3292S THRU #6996F FOR THE WEEK OF JANUARY 22,1996 IN THE AMOUNT OF $316,148.26. 3. APPOINTMENT TO FILL COUNCIL VACANCY Council President Earling stated that the community interest shown in this vacancy was extraordinarily C-C P -1 t' V high. Approximately 43 people picked up application packets and 21 candidates went through the interview process. He thanked everyone who applied for the position, as well as those who picked up applications. I I City Council Approved Minutes January 30, 1996 1 Page 1 Councilmember Petruzzi explained that this is the third time he has participated in filling a Council vacancy, and the last time, there were only twelve applicants. He stated that the process of selecting only one person from a large number of very talented people is always very difficult. Mr. Petruzzi thanked all the applicants for their interest in serving the City. City Clerk Sandy Chase read the rules for the' election. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMENMER VAN HOLLEBEKE, TO "PROVE THE RULES FOR THE ELECTION PROCESS AS READ. MOTION CARRIED. The City Clerk then passed out the first nomination ballot to Councilmembers. Those nominated were: Douglas Fair (Councilmember Jim White); Gary Haakenson (Councilmembers Nordquist, Myers and Petruzzi); R. James Pidduck (Councilmembers Earling and Van Hollebeke). Mayor Fahey called for Vote No. 1. Vote No. I was taken. The results were: Douglas Fair, one vote (Councilmember White); R. James Pidduck, two votes (Councilmembers Earling and Van Hollebeke); Gary Haakenson, three votes (Councilmembers Myers, Nordquist and Petruzzi). Mayor Fahey called for Vote No. 2. Vote No. 2 was taken. The results were: Douglas Fair, one vote (Councilmember White); R. James Pidduck, two votes (Councilmembers Earling and Van Hollebeke); Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers). Mayor Fahey called for Vote No. 3. Vote No. 3 was taken. The results were:. Douglas, Fair, one vote (Councilmember White); R. James Pidduck, two votes (Councilmembers Van Hollebeke and Earling); Gary Haakenson, three votes (Councilmembers Petruzzi, Nordquist and Myers). Mayor Fahey called for Vote No. 4. Vote No. 4 was taken. The results were: Douglas Fair, one vote (Councilmember White); R. James Pidduck, two votes (Councilmembers Van Hollebeke and Earling); Gary Haakenson, three votes (Councilmembers Petruzzi, Nordquist and Myers). Mayor Fahey called for Vote No. 5. Vote No. 5 was taken. The results were: Douglas Fair, one vote (Councilmember White); R. James Pidduck, two votes (Councilmembers Earling and Van Hollebeke); Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers). Mayor Fahey declared the election void, due to a deadlock, and requested that the nomination pr . ocess start over again. City. Council Approved Minutes January 30, 1996 Page � The City Clerk then passed out the second nomination ballot to Councilmembers. Those nominated were: Gary Haakenson (Councilmembers Nordquist, Petruzzi and Myers); R. James Pidduck (Councilmembers Earling, Van Hollebeke and White). Mayor Fahey called for Vote No. 1. Vote No. I was taken. The results were: Gary Haakenson, three votes (Councilmembers Van Hollebeke, Earling and White); R. James Pidduck, three votes (Councilmembers Nordquist, Petruzzi and Myers). Mayor Fahey called for Vote No. 2. Vote No. 2 was taken. The results were: Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers); R. James Pidduck, three votes (Councilmembers Earling, Van Hollebeke and White). Mayor Fahey called for Vote No. 3. Vote No. 3 was taken. The results were: Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers); R. James Pidduck, three votes (Councilmembers Earling, Van Hollebeke and White). Mayor Fahey called for Vote No. 4. Vote No. 4 was taken. The results were: Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers); R. James Pidduck, three votes .(Councilmembers Earling, Van Hollebeke and White). Mayor Fahey called for Vote No. 5. Vote No. 5 was taken. The results were: Gary Haakenson, three votes (Councilmembers Nordquist, Petruzzi and Myers); R. James Pidduck, three votes (Councilmembers Earling, Van Hollebeke and White). Mayor Fahey declared the election void, due to a deadlock, and requested'that the nomination process start over again. The City Clerk then passed out the third nomination ballot to Councilmembers. Those nominated were: Gary Haakenson (Councilmembers Nordquist, Petruzzi and Myers); R. James Pi�lduck (Councilmembers Earling and Van Hollebeke); Douglas Fair (Councilmember White). Mayor Fahey called for Vote No. 1. Vote No. I was taken. The results were: Gary Haakenson, three votes (Councilmembers Petruzz - 1, Nordquist and Myers); R. James Pidduck, two votes (Councilmembers Van Hollebeke and Earling); Douglas Fair, one vote (Councilmember White). Mayor Fahey called for Vote No. 2. I City Council Approved Minutes January 30, 1996 Page 3 Vote No. 2 was taken. The results were: Gary Haakenson, four votes (Councilmembers Earling, Petruzzi, Myers and Nordquist); R. James Pidduck, two votes (Councilmembers Van Hollebeke and White). COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO AM APPOINT GARY HAAKENSON TO THE CITY COUNCIL BY UNANIMOUS VOTE. MOTION e ,OA4 CARRIED. 044X6 City Attorney Scott Snyder administered the C ity Council Oath of Office to Gary Haakenson. 4. DISCUSSION REGARDING THE FIRE STATION LOCATED AT 8505 HOWDOIN WAY. EDMONDS Mayor Fahey explained that in an effort to inform the City Council on the many issues surrounding adequate planning for public safety, the meeting is being recessed so that the Council may tour the Fire Station No. 6 located at five comers. Mayor Fahey encouraged the members of the public to attend the tour as well. Following the tour, the meeting will reconvene at the Plaza Room, where a presentation by the Fire Department will take place. Mayor Fahey recessed the meeting at 8:00 p.m. The meeting was reconvened by Mayor Fahey at 8:40 p.m. Fire Chief Michael Springer explained the ideal emergency response time which the Fire Department attempts to achieve, and how the actual response time is affected by the locations of the City's fire stations. He also discussed the physical condition and size of Fire Station No. 6, and what building options are available at that location. Councilmember Petruzzi asked for clarification about the size of the station being recommended. Chief Springer stated that in order to respond to the large number of calls in certain areas of the City, it is necessary to have a station which is large enough to accommodate a variety of types of fire apparatus as well as the staff required to operate it in an efficient manner. He also showed the various fire stations, both in the City as well as neighboring jurisdictions, and the areas to which they respond. Many of the stations were originally located out of convenience, rather than as a result of a response pattern. With careful planning, however, the current locations could be made to function more effectively. Councilmember Petruzzi asked if the high number of calls in the vicinity of Stevens Hospital are due to the fact that there are elderly care facilities in the area. Chief Springer indicated that these, and other medically -related facilities, directly affect the numbers of calls in that area. Council President Dave Earling asked what the emergency drive time is from the five comers area to the City's Public Works facility. Chief Springer indicated that during an emergency, it takes approximately one minute. Chief Springer discussed the option of moving Fire Station No. 6 to an area in the vicinity of the City's Public Works facility in order to better serve the areas with the greatest frequency of emergency calls with a faster response time. He explained that this would create better overall coverage for the entire area. City Council Approved Minutes January 30, 1996 Page 4 Councilmember Petruzzi stated that the size of the facility being proposed is larger than necessary and asked for clarification. Chief Springer explained that this would not be a residential -type station, but rather a master station which would need to include space for a fire engine, an aid car, a ladder company, a duty officer to oversee the emergency operations in this busy region, and the necessary staff to operate this station and its equipment. Councilmember Petruzzi asked if a station of this size could be utilized as the main station and make the downtown station a satellite operation. Chief Springer stated that this could potentially be done as long as the apparatus bays downtown were not decreased. Councilmember Petruzzi asked if some of the equipment and staff from the downtown station could be transferred to this new proposed main station. Chief Springer indicated that the same number of vehicles would still be needed at the downtown location in the event that volunteer backup firefighters needed to utilize it. Councilmember Petruzzi asked about the previously -proposed plan to consolidate fire services within the City. Chief Springer explained that in order to make that plan work, other fire stations outside the City would have had to be relocated and that was not acceptable to the other entities. He also indicated that there has been another proposal which would consolidate all fire and emergency services within the region, however, the other providers of service have not been willing to discuss that option either. Councilmember Petruzzi stated that if Medic 11, which is located in Stevens Hospital, is'expanded to a 24:.hour service,.much of the problem of increased calls in this area should be reduced. Chief Springer stated that this would only assist in the problems responded to by the Medic team, and would not effect the -basic life support type of emergency medical problems that the Fire Department aid car responds to. He also explained that the hospital is an excellent location for the Medic team because of training and certification needs there. Councilmember Myers asked which of the fire stations in the area is the busiest. Chief Springer indicated that Lynnwood Station No. 5 is the busiest, and that Station No. 6 is second. Mayor Fahey asked that if consolidation were to occur sometime in the future, would a station in the five comers area, or one near the Public Works facility, better fit into the overall plan. In making decisions about our needs today, it would be best to also factor in the prospect of future consolidation as well. Chief Springer stated replacing Station No. 6, which must be done, and moving it to a different location would be desirable. That would make this new station and Lynnwood Station No. 5 the two master stations, and the only main ones needed in southwest Snohomish County. Chief Springer showed a proposed plan for the new station, which included approximately 11,000 feet of space. There is also the potential to add a regional training facility which could be financed by all users in the region. Mayor Fahey asked Chief Springer to discuss the impact of putting a station, the size of the one in the Esperance area, on the current five comers site. Chief Springer explained the difficulties in replacing the current station at five comers. Some of the impacts discussed were: the need for road vacation; utility wires which would need to be put underground; relocating or screening the existing water tank; relocating the underground pipes related to the water tank; the need for a drive-thru bay which would be City Council Approved Minutes January 30, 1996 Page 5 impossible at this site; and that the space available would not allow for ADA requirements to be met for a two story structure. In addition, fire stations need to be available for and designed to be used as disaster centers. Fire station designs are unique because, regardless of the size, staff must be able to get from any area in the facility to their vehicles, in a minimum number of seconds. Councilmember Van Hollebeke.asked what specific site is being proposed and the feasibility of.building a new station on this site. Chief Springer stated that he does not want a fire station at the five comer location, and if the City were to make repairs to the current station at this location, it would not serve the future needs of the City. He explained that business owners in the vicinity of the current Public Works facility have been approached preliminarily, and that the concept has met with positive responses. A specific parcel of land has not yet been decided upon. Chief Springer stated that there is not adequate square footage available for the station to be located on the Public Works property. Council President Earling stated that with regard to a possible upcoming bond issue, there have been several priorities examined in the recent past, and asked what the first priority is for the Fire Department at this time. Chief Springer stated that the relocation of Station No. 6 is the first priority. In addition, Fire Station No. 7, located downtown, will not withstand an earthquake and does not contain enough square footage to handle their needs. Council President Earling stated that the Council needs to know what has to be done first, so that a realistic bond issue can be decided upon which has a reasonable chance of being approved by the voters. Councilmember Petruzzi agreed with Council President Earling. He explained that he has received many calls from citizens who are concerned about the City's plans. He also stated that he feels there is no choice about the need for a public safety facility in the downtown area, and that a bond issue for this building must be approved. Mr. Petruzzi explained that he is unsure whether voters will approve a bond issue if the amount is large enough to take care of all the City's needs at this time. If it should fail, then there will not be funds available for any portion of those needs. Mayor Fahey explained that there is a need for the Council to understand the total picture so that they can evaluate how the City can most effectively meet the public safety needs now, and in the future. She discussed the issue of mutual aid from other providers, and the importance of factoring the responses from those providers into the planning process. Chief Springer explained that the mutual aid process began, over the years, as a result of a reduction in the number of volunteers wishing to participate as firefighters. He cited a shed fire which was responded to by Mountlake Terrace, Fire District No. 1 and two units from Edmonds. Everyone was utilized on the scene. 'The mutual aid program is out of balance due to the high number of Edmonds calls compared to the lower number of calls in the other areas. If Station No. 6 were relocated, the number of mutual aid calls would be reduced, and made more equitable. Currently there is no cost reimbursement for mutual aid calls. Mayor Fahey explained that there is currently a large imbalance in the number of mutual aid calls we receive from Mountlake Terrace, in comparison to the number of calls we respond to for them. In the event that a provider such as Mountlake Terrace decided to cancel their mutual aid call agreement, because the City cannot respond to a like number of calls for them, we would have to hire these services. If a station is maintained at five comers, that imbalance will grow. If a station is relocated to another City Council Approved Minutes January 30, 1996 Page 6 area , it will be largely eliminated. Mutual aid call agreements can be withdrawn from with a 30-day notice. Councilmember White asked if an entity can withdraw from only one area, or whether their withdrawal would be from all mutual aid calls. He also asked if they would consider withdrawal if they are making a profit from the number of mutual aid calls they are making. Chief Springer stated that they could withdraw- from offering assistance to a single area. He also explained that Mountlake Terrace has expressed concern verbally, and it is expected that they will request negotiations on these issues in the near future. Councilmember White asked if there have been any estimates done which show what the cost savings would be if Station No. 6 were relocated, and the subsequent mutual aid calls were reduced. Chief Springer stated that these figures can be obtained, but compiling them is very labor intensive. Council President Earling stated that the Council will -probably not be able to take action without a priority list, and asked Chief Springer to work toward establishing that list. Mayor Fahey explained that Community Services Director Paul Mar would like to brief the Council on findings relative to public safety space needs, which need to be considered when looking at these issues. Community Services Director Paul Mar passed out information on the public safety space needs findings, and stated that each Councilmember will be briefed on the past, present and future concerns. He discussed the meeting schedules and asked for Council input regarding their schedules. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO EXTEND THE MEETING TIME BY FIVE MINUTES. MOTION CARRIED. SENIOR CENTEREMERGENCY HEATING REPAIRS ,�go lop cof OA, Community Services Director Paul Mar explained that the heating system failed in the Senior Services fivitfo Center and Thrift Shop on Thursday, January 25th. Temporary space heaters were installed, however contractors are unable to work on the system until later this week, due to the high volume of weather - related heating problems. Cost estimates are approximately $8,100. There is an emergency fund of about $22,000 available in the Facilities Maintenance Department. Mr. Mar asked for Council action to use these funds to make the necessary repairs. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER, MYERS, THAT AN EMERGENCY BE DECLARED AND THAT THE NECESSARY FUNDS BE TAKEN FROM THE FACILITIES MAINTENANCE DEPARTMENT EMERGENCY FUND TO MAKE THE NEEDED REPAIRS TO THE HEATING SYSTEM AT THE SENIOR SERVICES CENTER/THRIFT STORE. MOTION CARRIED. With no further business, the meeting was adjourned at 10:05 p.m. BARBARA S. FAHEY, MAYOR 4C5( "SANDRA S. CHASE, CITY CLERK I I City Council Approved Minutes January 30, 1996 Page 7 I I I 'i 4�- AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 - 10:00 p.m. JANUARY 30,1996 CALL TO ORDER - 7:00 P.M. FLAG SALUTE APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (13) APPROVAL OF MINUTES OF JANUARY 23,1996 (C) APPROVAL OF CLAIM WARRANTS #3292S THRU #6996F FOR THE WEEK OF JANUARY 22,1996 IN THE AMOUNT, OF $316,148.26 3. (60MIn.) APPOINTMENT TO FILL COUNCIL VACANCY - 4. (900n.) DISCUSSION REGARDING THE FIRE STATION LOCATED AT 8505 BOWDOIN WAY, EDMONDS a. Tour of Fire Station (8505 Bowdoin Way) b. Return to Plaza Meeting Room for Presentation (650 Main Street) 5. e6 Min.) MAYOR 6. (15Min.) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice lb, Tpecial accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this Meeting appear be th1lowing Wednesday, Ffiday and Monday at noon on Channel 32.