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02/27/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES FEBRUARY 27, 1996 The Edmonds City Council meeting was called to order at 7:03 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Gary Haakenson, Councilmember ABSENT STAFF PRESENT Tom Miller, Police Chief Noel Miller, Public Works Superintendent Jeff Wilson, Current Planning Supervisor Art Housler, Administrative Services Director Sandy Chase, City Clerk Jeannie Dines, Recorder Dick Van Hollebeke, Councilmember ,fog 1. APPROVAL OF AGENDA fle 'V45 Mayor Fahey requested Items 4 and 5 be reversed on the agenda. COUNCILIVIEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER. MYERS, TO APPROVE THE AGENDA WITH THE SUGGESTED CHANGE. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Petruzzi pulled Item 1. 'OUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. The agenda items passed are as follows: (A) ROLL CALL (B) APPROVAL DF MINUTES OF FEBRUARY 20,1996 (C) APPROVAL OF CLAM WARRANTS #3307S THRU #7692F FOR THE WEEK OF FEBRUARY 19, 1996 IN THE AMOUNT OF $165,432.66; AND APPROVAL OF PAYROLL WARRANTS #5980 THRU #6275 FOR THE PERIOD OF FEBRUARY 1 THRU FEBRUARY 15,1996 IN THE AMOUNT OF $515,958.07 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM BRUCE GOODNIGHT ($134.38) City Council Approved Minutes February 27, 1996 Page I 14 gaij (E) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ,�,d D ENDING JANUARY 31,1996 J4.t It I ,PO (F) AUTHORIZATION TO PURCHASE THREE (3) NEOTRONICS MINI -GAS DETECTORS FROM SAHLBERG SAFETY SUPPLY, INC. ($6,256.08) (G) AUTHORIZATION FOR MAYOR TO SIGN POLICE VEHICLE LEASE ADDENDUM WITH FINANCIAL CONSULTANTS INTERNATIONAL, INC. DECLARING THE 1980 FORD TRACTOR LOADER SURPLUS AND (H) AUTHORIZATION TO SELL AT THE JAMES MURPHY AUCTION COMPANY 40011 ji (J) ORDINANCE NO. 3071 CREATING A NEW SECTION OF THE EDMONDS CITY CODE 11*0 RELATING TO THE REGISTRATION OF SEX OFFENDERS PURSUANT TO RCW walsfo V.0 _4gj4oPgq.5 9A.44.130 offo Councilmember Petruzzi pulled Item I as he did not attend the January 16, 1996 meeting and wished to abstain from the vote on this item. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR PASSAGE OF ITEM 1. MOTION CARRIED WITH COUNCILMEMBER PETRUZZI ABSTAINING. The item approved is as follows: .30,10 (1) ORDINANCE NO. 3070 AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF tAP. EDMONDS TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL P PROPERTY LOCATED AT 510 AND 516 4TH AVENUE SOUTH AND 318 HOWELL lot WAY FROM RS-6 (SINGLE FAMILY RESIDENTIAL- 6,000 SQUARE FEET) TO RM-2.4 5� r (MULTI -FAMILY RESIDENTIAL - 2,400 SQUARE FEET); AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT (Applicants: Dale and Donna Hoggins; James and Ester Rasban; Ken and Lois Nilsen; Alex Patrick / File No. R- 95-177) INTRODUCTION AND SWEARING IN OF NEWLY APPOINTED ASSI TANT CHIEF 0 POLICE GREGORY J. WEA Police Chief Miller introduced newly appointed Assistant Chief of Police Gregory Wean and described his background. Mayor Fahey swore in Assistant Police Chief Wean. 5. DISCUSSION OF PUBLIC SAFETY SPACE NEEDS TIME LINE 'PobiA, 6*�Oy� Mayor Fahey referred to additional information provided in the Council's packet. Scenario #1 supports .910-g the numbers discussed on Saturday at the Council retreat. The original cost of the Aria Jackson proposal ,4gos for a Master Fire Station at Station #7 was eliminated, which brought the cost to $6,171,248. The cost of two satellite Fire Stations were added at a cost of $1,519,050 each which brings the total cost to $9,209,348. When Concept E was refigured, eliminating the inappropriate Council spaces, 1,248 square feet was inserted (the difference between the court space and the present Council Chamber) but the grossing factor was not added. She explained when she refigured the amount, allowing for a grossing factor, to increase the space for the Council Chambers 1,540 square feet, the total came to $9,276,250. She requested the preparation of a ballot ordinance be authorized so the matter can be considered at a City Council Approved Minutes February 27, 1996 Page 2 public hearing, possibly on March 19. This would enable the Resolution to be completed, approved and filed by April 5 to allow it to be on the May 21 ballot. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER WHITE, TO AUTHORIZE THE PREPARATION OF A BALLOT PROPOSITION ORDINANCE FOR A PUBLIC SAFETY PROPOSITION TO BE PLACED ON THE MAY 21ST BALLOT WITH PUBLIC HEARING TO BE HELD MARCH 19. THE AMOUNT OF THE BOND PROPOSITION TO BE $9,275,000. Councilmember Myers asked if the dollar amount could be revised after the public hearing. Mayor Fahey advised the dollar amount stated in Councilmember Petruzzi's motion would be the amount in the proposed ordinance for the purpose of holding the hearing and could be adjusted if necessary before the Resolution for the bond issue is filed. MOTION CARRIED. Councilmember Petruzzi noted for the record it was anticipated one, and possibly two, Councilmembers would not be present on March 19. It would be appropriate for them to listen to the tapes and participate in the final vote to submit the ordinance for a bond. 4. JOINT DISCUSSION WITH THE PLANNING BOARD P001,49 .&Ap-D Mayor Fahey advised that the purpose of the joint meeting was to set some parameters and provide direction to the Planning Board prior to their annual retreat. Planning Board Chair Chris Keuss introduced Vice -Chair, Gary Grayson, and Boardmembers Bruce Witenberg, Rob Morrison, Phyllis Becker and Lynn Lacy. Mayor Fahey referred to the ordinance which outlines the duties of the Planning Board, noting some duties outlined in the ordinance may need to be restructured. Jeff Wilson, Current Planning Supervisor, explained that in recent years the Planning Board has focused primarily on planning issues, although the ordinance describes duties such as acting as the City's Park Board and the City's Downtown Parking Advisory Committee. When the City adopted its present Comprehensive Park and Recreation Plan, one of the tasks was to separate planning and park issues and create a separate Park Board. This has not occurred, likely because there have not been any park issues since the Plan was adopted. This is one of the questions raised by the Planning Board —should a separate Park Board be established? Further, what should the Planning Board's role be in analyzing parking issues? Mr. Wilson described the tasks before the Planning Board during 1996, which include regulatory reform, critical areas, revisions of the Shoreline Master Program, review of environmental policies and regulations, establishing cellular tower regulations, as well as other policy issues. Planning Board Chair Chris Keuss said the Board was in agreement two years ago that a separate Park Board should be established and a draft ordinance had been prepared. However, no action has been taken on the draft ordinance. There are now several new Boardmembers and this topic will be on the agenda for the upcoming retreat. He requested input from the Council on what the role of the Architectural Design Board (ADB) should be, particularly with regard to public meetings. Further, what the Planning Board's relationship should be to the Parking Committee and the ad -hoc parking committee also needs to be determined. In response to Councilmember Petruzzi, Mr. Wilson said regulatory reform clarifies the number of hearings that can be held. Issues to be explored by the Council and the Planning Board include the City Council Approved Minutes February 27, 1996 Page 3 number of public meetings and what the role of the-ADB should be, and whether the AD13 should review urban design policies or should serve in an advisory capacity. Mayor Fahey asked the Planning Board if they would like to make a recommendation to the Council on whether quasi judicial hearings should be held by the Planning Board or by the Hearing Examiner and what the role of the ADB should be. She explained the ADB could be an advisory board to the Planning Board, to staff, or to applicants. Councilmember Petruzzi suggested the Planning Board return from their retreat with a recommendation on who should handle quasi judicial hearings. He asked Mr. Wilson what staff felt the ADB's role should be. Mr. Wilson said staff had not yet formed an opinion and wished to discuss this with AD13 members. He pointed out the ADB could also act as an advisory board to the Planning Board on urban design policies. Council President Earling preferred hearings be conducted by the Hearing Examiner as he felt the Planning Board's role was to assist the Council in developing policies. He preferred a task force on park, parking, and related issues be formed, to make a recommendation to the Planning Board, rather than establish separate boards. Councilmember White asked if the Planning Board currently had any sub -committees. Mr. Keuss answered there were no formal sub -committees at this time. In the past, a task force has reviewed an issue and returned to the Board with a recommendation or attended certain hearings, such as the RTA, and reported to the Board. Councilmember White asked if additional Planning Board members would be beneficial. Mr. Keuss said the Planning Board would discuss this at the upcoming retreat. Councilmember Myers also preferred hearings be conducted by the Hearing Examiner. He preferred parks and parking be handled by the Planning Board, although he was uncertain whether additional members would be beneficial. He asked the Planning Board members for their input. Mayor Fahey pointed out a number of individuals have been working on the parking committee and asked the Planning Board to discuss at their retreat how they could work pro -actively with this group. A possibility could be to have the group continue as an ad -hoc committee and bring their recommendations to the Planning Board. Council President Earling agreed but preferred Planning Board members also be involved in the parking committee. Councilmember White felt staff and the Council loses much of the human element of the hearings process with regulatory reform. He preferred the hearings function remain with the Planning Board as decisions are influenced by the personality of the Hearing Examiner. Mr. Wilson described the legislative process of the City's boards. From staffs point of view, it was felt the Hearing Examiner system functioned well in its quasi-judicial role. Councilmember White said in his experience as one of the Hearing Examiners for the City of Lynnwood, the personality of the Hearing Examiner affected the decision. City Council Approved Minutes February 27, 1996 Page 4 Mayor Fahey described an additional issue for consideration —what is the appropriate way for the Planning Board to act in their advisory role to the Council. In the past, whether staff and the Planning Board agree or disagree has determined how the Planning Board's recommendation has been included in the proposal submitted to the Council. Council President Earling said, as a Councilmember, he wants as much information as possible. If the Planning Board disagreed with staff, that should be included in the information provided to the Council. Councilmember Petruzzi said, as an advisory board to the Council, the Planning Board's recommendation should always be provided first and if staff disagrees, they can counter with their position. Planing Boardmember Rob Morrison said there is a fine line between what can and cannot be done, mainly between the Planning Board and the ADB. He cited examples where receipt of ADB type information made the Planning Board's decision much easier. It i-esponse to Planning Boardmember Gary Grayson, Councilmember Petruzzi advised the summary t- vided following a public hearing was very helpful to the Council. Councilmember Myers suggested staff make a recommendation to the Planning Board which they could either agree or disagree with. Councilmember White pointed out it is equally as important to be advised when the Planning Board concurs with staff. He asked if a conflict exists between the ADB and the Planning Board which creates inefficiency. Planning Boardmember Morrison said there are occasions when information conflicts. Planning Boardmember Lynn Lacy said an appearance of fairness has arisen in the past when it was not appropriate for the Planning Board to consider the building to be placed on the property as the Board was reviewing the rules and regulations of the development. Councilmember White asked if the segregation of functions is efficient or if the Council should consider merging the functions of the ADB and the Planning Board. Councilmember Petruzzi noted the ADB serves a different function than the Planning Board and did not feel the Planning Board should be involved in architectural issues. He observed the question seems to be whether the ADB should serve as an advisory board in one of the four ways previously described. Mayor Fahey advised that a similar meeting with the Planning Board is scheduled after the Board's retreat to discuss their decisions and recommendations. She explained that the Council wants the Planning Board to be an advisory board to the Council and want to hear their recommendations. Further, the Council would like to have the Planning Board's input on, 1) how they see their role in aspects such as the Parks Department and parking and whether they feel separate boards are necessary, 2) what the Planning Board feels the role of the ADB should be, and 3) whether hearings are more appropriately conducted by the Planning Board or the Hearing Examiner. She thanked the Planning Boardmembers for their assistance. 6. NUYOR Mayor Fahey announced that the March 5 Council meeting had been rescheduled to March 4 due to statewide party caucuses on March 5. As it appears there may be difficulty assembling a quorum on City Council Approved Minutes February 27, 1996 Page 5 Monday, March 4, and the City Attorney suggested the Council, by motion, continue the City Council meeting of March 4 to March 6 due to a lack of quorum on March 4. She pointed out three hearings were scheduled for that Council meeting. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO CONTINUE THE CITY COUNCIL MEETING SCHEDULED ON MARCH 4 TO MARCH 6 DUE TO A LACK OF QUORUM. MOTION CARRIED. Mayor Fahey explained that she met with a representative from CEO Magazine to discuss the possibility of having South Snohomish County, in particular Edmonds, represented in a regional report being created by the magazine. Two years ago an insert was prepared entitled, "Snohomish County Regional Report", and unfortunately the entire publication focused on the Everett area and the majority of industries in that area. It is desired to have Edmonds represented for its tourism industry, to assist with the economic development of the businesses in the City, and to provide an opportunity for businesses to advertise. Lynnwood and the South Snohomish County Chamber will also be participating. She requested approval of not more than $1,000 of Hotel/Motel tax funds for the purpose of a one or two page spread in CEO Magazine. She noted that adequate funds are available as the ending cash balance projected for the Hotel/Motel tax fund this year is $5,300. The Port will be providing at least matching funds and the Economic Development Alliance will also be involved. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO AUTHORIZE THE MAYOR TO SPEND UP TO $1,000 FOR CREATION OF ADS IN THE ,;,5 � 00 Iflif SNOHOMISH COUNTY REGIONAL REPORT OF CEO MAGAZINE AND AUTHORIZE THE ,,,ego MONEY TO COME FROM FUND #123. Following discussion with Art Housler, Administrative Services Director, the fund number was changed to #120, Hotel/Motel Tax. MOTION CARRIED. Mayor Fahey noted the publication included a 50,000 overrun which would be continuously distributed. 7. INDIVIDUAL COUNCIL REPORTS[UPDATES ON RESPECTIVE BOARD MEETINGS Council President Earling advised that the RTA continues to work on the second draft proposal which should be ready by March 22. Councilmember Myers thanked Council President Earling for planning the Council retreat which he felt was very beneficial to him and to the City. Councilmember Nordquist advised that the Health District would be meeting to discuss their retreat. He said the Health Board continues to change and serve more of an educational function. Councilmernber White acknowledged the efficiency in which the retreat was handled and the informative topics covered, noting he originally had reservations about the necessity for a retreat. Councilmember Petruzzi advised that he visited with Councilmember Dick Van Hollebeke at Stevens Hospital, and reported his prognosis is excellent. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO EXCUSE COUNCILMEMBER VAN HOLLEBEKE. MOTION CARRIED. City Council Approved Minutes February 27, 1996 Page 6 Councilmember Haakenson echoed Councilmember Myers' comments on the retreat, noting it was a learning experience for him and was very beneficial. He reported on the Port of Edmonds meeting, explaining they are proceeding with a new stacking facility for boats. With no further business, the meeting was adjourned at 8:37 p.m. �, , ; ��- �- Z'j- & BARBARA S. FAHEY, MAYOR CHASE, CITY CLERK I City Council Approved Minutes February 27, 1996 Page 7 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 - 10:00 p.m. FEBRUARY 27,1996 SPECIAL WORK MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF FEBRUARY 20,1996 (C) APPROVAL OF CLAIM WARRANTS #3307S THRU #7692F FOR THE WEEK OF FEBRUARY 19,1996 IN THE AMOUNT OF $165,432.66; AND APPROVAL OF PAYROLL WARRANTS #5980 THRU #6275 FOR THE PERIOD OF FEBRUARY 1 THRU FEBRUARY 15,1996 IN THE AMOUNT OF $515,958.07 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM BRUCE GOODNIGHT ($134.38) (E) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JANUARY 31, 1996 (F) AUTHORIZATION TO PURCHASE THREE (3) NEOTRONICS MINI -GAS DETECTORS FROM SAHLBERG SAFETY SUPPLY, INC. ($6,256.08) (G) AUTHORIZATION FOR MAYOR TO SIGN POLICE VEHICLE LEASE ADDENDUM WITH FINANCIAL CONSULTANTS INTERNATIONAL, INC. (H) DECLARING THE 1980 FORD TRACTOR LOADER SURPLUS AND AUTHORIZATION TO SELL AT THE JAMES MURPHY AUCTION COMPANY (1) PROPOSED ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDMONDS TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL PROPERTY LOCATED AT 510 AND 516 - 4TH AVENUE SOUTH AND 318 HOWELL WAY FROM RS-6 (SINGLE FAMILY RESIDENTIAL - 6,000 SQUARE FEET) TO RM-2.4 (MULTI -FAMILY RESIDENTIAL - 2,400 SQUARE FEET); AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT (Applicants: Dale and Donna Hoggins; James and Ester Rasband; Ken and Lois Nilsen; Alex Patrick I File No. R-95-1 77) PROPOSED ORDINANCE CREATING A NEW SECTION OF THE EDMONDS CITY CODE RELATING TO THE REGISTRATION OF SEX OFFENDERS PURSUANT TO RCW 9A.44.130 3. (10Min.) INTRODUCTION AND SWEARING IN OF NEWLY -APPOINTED ASSISTANT CHIEF OF POLICE GREGORY J. WEAN 4. (600n.) JOINT DISCUSSION WITH THE PLANNING BOARD 5. (30Min, DISCUSSION OF PUBLIC SAFETY SPACE NEEDS TIME LINE 6. (5 Min.) MAYOR 7. (15 Min.) INDIVIDUAL COUNCIL REPORTSIUPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this Meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.