01/04/2000 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
JANUARY 4, 2000
The Edmonds City Council meeting was called to order at 7:00 p.m.. by Mayor Gary Haakenson in the
Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Gary Haakenson, Mayor
Thomas A. Miller, Council President
Dave Earling, Councilmember
Michael Plunkett, Councilmember
Jim White, Councilmember
Lora Petso, Councilmember
Dave Orvis, Councilmember
Chris Davis, Councilmember (seated 8:25 p.m.)
ALSO PRESENT
Maia Krause, Student Representative
STAFF PRESENT
Tom Tomberg, Fire Chief
Robin Hickok, Police Chief
Peggy Hetzler, Administrative Services Director
Noel Miller, Public Works Director
James Walker, City Engineer
Arvilla Ohlde, Parks and Recreation Director
Brent Hunter, Human Resources Director
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jeannie Dines, Recorder
ADMINISTRATION OF OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS
Judge Timothy P. Ryan administered the Oath of Office to Mayor Gary Haakenson.
Judge Stephen P. Dwyer administered the Oath of Office to Councilmember Dave Earling.
Retired U.S. Army Colonel Daniel A. White (Councilmember White's father) administered the Oath of
Office to Councilmember Jim White.
Judge Richard J. Thorpe administered the Oath of Office to Councilmember-elect Lora Petso.
Retired U.S. Navy Captain James Orvis (Councilmember Orvis' father) administered the Oath of Office
to Councilmember-elect Dave Orvis.
The Council meeting was recessed for a reception in honor of the newly elected officials.
1. APPROVAL OF AGENDA
Council President Miller requested Item 3 (Audience Comments) be moved to Item 11A (following
Change to appointment to fill Council vacancy) in view of the applicants and audience members present for that
,Agenda
item.
COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER WHITE, TO
MOVE ITEM 3 TO ITEM 11A. MOTION CARRIED, COUNCILMEMBER PLUNKETT
OPPOSED. `
Edmonds City Council Approved Minutes
January 4, 2000
Page 1
COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT TO
APPROVE THE AGENDA AS AMENDED. MOTION CARRIED.
2. CONSENT AGENDA ITEMS
Councilmember Petso requested Items B, D, and G be removed from the Consent Agenda.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCIL PRESIDENT MILLER,
TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. The
agenda items approved are as follows:
(A)" ROLL CALL
Approve
12/18 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 18, 1999
Minutes ,
(E) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM RUDOLPH R.
laims for JULIAN ($388.00), ERNEST H. FOSTER ($123.95), JEFFREY S. WILSON ($250,000.00)
'Damages AND ANN POLIN ($81.45)
wy 99
roject (F) UPDATE ON HIGHWAY 99 PROJECT
emoriai (H) REPORT ON QUOTES FOR MEMORIAL PARK BENCHES AT BRACKETT'S
ark LANDING NORTH AND AUTHORIZATION TO PURCHASE FROM SITELINES PARK
trenches AND PLAYGROUND PRODUCTS ($9,296.16)
orth End
axe License (1) APPROVAL OF TAXICAB OPERATOR'S LICENSE FOR NORTH END TAXI
Hekinan (J) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT WITH ARTIST
Anniversary FOR THE HEKINAN ANNIVERSARY ART PROJECT TO EXTEND COMPLETION
Art Project DATE
ITEM B• APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14 199
Councilmember Petso advised she would abstain from the vote, as she was not present at the December
14 meeting. Councilmember Orvis advised he would also abstain from the vote.
pproval of
12/14 COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT MILLER,
Minutes
FOR APPROVAL OF CONSENT AGENDA ITEM B. MOTION CARRIED,
COUNCILMEMBERS PETSO AND ORVIS ABSTAINED. The agenda item approved is as follows:
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14, 1999
ITEM D: APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF
DECEMBER 13 1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM WARRANTS
#35914 THROUGH #38193 FOR THE WEEK OF DECEMBER 27, 1999, IN THE AMOUNT OF
$745.336.76. APPROVAL OF PAYROLL WARRANTS #26318 THROUGH #27122 FOR THE PERIOD
DECEMBER 1 THROUGH DECEMBER 15 1999, IN THE AMOUNT OF $449,324.63
Councilmember Petso advised according to City ordinance, 'Councilmembers should have the ability to
review the claims. She indicated she would abstain from approval of this item until she was able to
ascertain whether Councilmembers were to review the claims prior to approval.
Edmonds City Council Approved Minutes
January 4, 2000
Page 2
Council President Miller advised a payroll review is provided to the Council President. He asked that a
complete copy of the warrants be made available for review in the Council office.
COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT
FOR APPROVAL OF ITEM D. MOTION CARRIED, COUNCILMEMBER PE_ TSO ABSTAINED.
The agenda item approved is as follows:
pprove
Claim (D) APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF
Warrants DECEMBER 13, 1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM
WARRANTS #35914 THROUGH #38193 FOR THE WEEK OF DECEMBER 27, 1999, IN
THE AMOUNT OF $745,336.76. APPROVAL OF PAYROLL WARRANTS #26318
THROUGH #27122 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15,1999,
IN THE AMOUNT OF $449,324.63.
Purchase of ITEM G: REPORT ON BIDS OPENED DECEMBER 20, 1999. TO PURCHASE A 3 -WHEEL PARKING
Parking EN VEHICLE AND AWARD OF CONTRACT TO WHITE BEAR WEST, INC. ($21.234.02)
Enforcement
Vehicle Councilmember Petso said in an earlier conversation with Police Chief Hickok, he indicated a new
parking enforcement vehicle was necessary, as the old vehicle was unsafe. She asked him to describe the
extent of parking enforcement and the need for an enforcement vehicle. Police Chief Robin Hickok
explained one aspect of parking enforcement is ferry commuters; as parking ordinances have pushed
commuter parking further from the downtown bowl area, the parking enforcement area has expanded to
include areas around the Treatment Plant, the Port of Edmonds and other outlining areas on 3rd, 2nd, and
6d' near the Police Department. He advised it takes approximately 1 %i - 2 hours to walk the entire area.
Observing there was only one bid, Councilmember Petso asked Chief Hickok if the, bid amount was
consistent with his experience. Chief Hickok answered yes, commenting there are only two vehicles
available, Cushman and the brand recommended for purchase. He said this brand is far superior and,
although it costs more to purchase, maintenance costs will be lower as it has an automobile motor,
automobile brakes and staff can perform maintenance on the vehicle.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO
APPROVE CONSENT AGENDA ITEM G. MOTION CARRIED. The agenda item approved is as
follows:
(G) REPORT ON BIDS OPENED DECEMBER 20, ,1999, TO PURCHASE A 3 -WHEEL
PARKING ENFORCEMENT VEHICLE AND AWARD OF CONTRACT TO WHITE
BEAR WEST, INC. ($21,234.02)
4. SELECTION OF COUNCIL PRESIDENT
Select
Council
President COUNCILMEMBER WHITE NOMINATED COUNCILMEMBER MILLER FOR COUNCIL
PRESIDENT. COUNCILMEMBER PLUNKETT SECONDED THE NOMINATION.
COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT,
THAT THE NOMINATIONS BE CLOSED. MOTION CARRIED, COUNCILMEMBER MILLER
ABSTAINED.
THE NOMINATION FOR SELECTION OF COUNCILMEMBER MILLER AS COUNCIL
PRESENT CARRIED, COUNCIL PRESIDENT MILLER ABSTAINED.
Edmonds City Council Approved Minutes
January 4, 2000
Page 3
Select 5.
Council
President
Pro Tem
Council
Committee
Appoint-
ments
Introduction
of New
Student Rep.
Maia Krause
Reso #974
Appointing
D. Orvis to
Health Dist.
Board
6.
SELECTION OF COUNCIL PRESIDENT PRO TEM
COUNCILMEMBER ORVIS NOMINATED COUNCILMEMBER WHITE AS COUNCIL
PRESIDENT PRO TEM. COUNCILMEMBER PLUNKETT SECONDED THE NOMINATION.
COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, THAT
THE NOMINATIONS BE CLOSED. MOTION CARRIED, COUNCILMEMBER WHITE
ABSTAINED.
THE NOMINATION FOR SELECTION OF COUNCILMEMBER WHITE AS COUNCIL
PRESIDENT PRO TEM CARRIED, COUNCILMEMBER WHITE ABSTAINED.
COUNCIL PRESIDENT — APPOINTMENT OF COMMITTEE REPRESENTATIVES
Council President Miller announced committee appointments as follows:
Community Transit
Comprehensive Human Resources Comm.
Disability Board
Downtown Parking Comm.
Edmonds Alliance for Econ. Dev.
Edmonds Crossing Project
Long -Range Financial Task Force
Snohomish County Tomorrow
Medic 7 and SnoCom
Medical Self -Insurance Committee
Port of Edmonds
Professional Consultant Selection Comm.
Senior Center Long Range Task Force
Snohomish County Health District
Community Services Committee
Finance Committee
Public Safety Committee
Dave Earling, Jim White (Alt)
Torn Miller, Dave Orvis & New Councilmember
Lora Petso & Michael Plunkett
Dave Orvis
Michael Plunkett
Dave Earling
Dave Earling, Dave Orvis, & Jim White
Jim White
Gary Haakenson (Medic 7)
Michael Plunkett (SnoCom)
Lora Petso
Jim White
Tom Miller & New Councilmember
Tom Miller & New Councilmember
Dave Orvis
Lora Petso & Jim White
Dave Earling & Dave Orvis
Michael Plunkett & New Councilmember
7. INTRODUCTION OF NEW STUDENT REPRESENTATIVE
Councilmember Miller introduced Maia Krause, a student at Edmonds-Woodway High School and
described her background and. interests which include maintaining a 4.0 GPA in the International
Baccalaureate Program at Edmonds Woodway High School, a member of the National Honor's Society,
Vice President of the International Club, a past member of the band as a flute player, a member of the
Scholastic Art Advisory Board, author of a short story, attended the Washington State University Science
Camp in 1998, a volunteer at Virginia Mason Medical Center, a member of S.A.V.E., a figure skater and
a member of the U.S. Figure Skaters Association. Council President Miller said he looked forward to
Ms. Krause's participation as Student Representative.
8. RESOLUTION NO. 974 APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
Council President Miller read Resolution No. 974, appointing Councilmember Orvis as the City of
Edmonds' representative to the Snohomish County Health District Board.
Edmonds City Council Approved Minutes
January 4, 2000
Page 4
i
i
COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PETSO, FOR
ADOPTION OF RESOLUTION NO. 974. MOTION CARRIED, COUNCILMEMBER ORVIS
ABSTAINED.
Reso #975 9. RESOLUTION NO. 975 APPOINTING COUNCILMEMBERS TO THE SNOHOMISH COUNTY
Appointing PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS
D. Earling &
J. White to
Public Council President Miller read Resolution No. 975 appointing Councilmember Earling as the City of
Transporta- Edmonds' representative to the Snohomish County Public Transportation Benefit Area Corporation
ion Board Board of Directors, and appointing Councilmember White as the alternate.
COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR
ADOPTION OF RESOLUTION NO. 975. MOTION CARRIED.
Appoint- 10. APPOINTMENT TO FILL COUNCIL VACANCY
ment to Fill
Council
Vacancy City Clerk Sandy Chase read the rules for nominations and the election.
Council President Miller said the Council was very impressed by the quality of and interest expressed by
the applicants for the vacant Council position. He listed the applicants for the vacant Council position:
Christopher Davis, Doug Fair, Syd Locke, Richard Marin, Bob Noack, Ellie Rafipour, Seaun Richards,
Al Rutledge, Charles Warner and James Young.
COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT MILLER, TO
APPROVE THE RULES FOR THE ELECTION PROCESS.
Councilmember Petso said the process is not entirely fair to the applicants or Council. She said the
ordinance provides an opportunity for an Executive Session to discuss the candidates and said holding
such an Executive Session prior to the vote would have been appropriate. She suggested the Council
utilize that option if necessary.
MOTION CARRIED.
Ms. Chase distributed the first nomination ballot to Councilmembers. Those nominated were: Doug
Fair (Councilmember White), Christopher Davis (Councilmember Earling), Syd Locke (Councilmembers
Orvis and. Plunkett), Ellie Rafipour (Councilmember Petso), and James Young (Council President
Miller).
Mayor Haakenson called for vote No. 1.
Vote No. 1 was taken. The results were: one vote for Ellie Raflpour (Councilmember Petso), one vote
for Christopher Davis (Councilmember Earling), one vote for Doug Fair (Councilmember White), one
vote for James Young (Council President Miller), and two votes for Syd Locke (Councilmembers Orvis
and Plunkett).
Mayor Haakenson called for Vote No. 2.
Edmonds City Council Approved Minutes
January 4, 2000
Page 5
Vote No. 2 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Orvis,
and Petso), two votes for Doug Fair (Council President Miller and Councilmember White), and one vote
for Christopher Davis (Councilmember Earling).
Mayor Haakenson called for Vote No. 3.
Vote No. 3 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), one vote for Christopher Davis (Councilmember Earling), and three votes for
Syd Locke (Councilmembers Plunkett, Orvis, and Petso).
Mayor Haakenson called for Vote No. 4.
Vote No. 4 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Orvis,
and Petso), two votes for Doug Fair (Council President Miller and Councilmember White), and one vote
for Christopher Davis (Councilmember Earling).
Mayor Haakenson called for Vote No. 5.
Vote No. 5 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), one vote for Christopher Davis (Councilmember Earling), and three votes for
Syd Locke (Councilmembers Plunkett, Orvis, and Petso).
Mayor Haakenson called for Vote No. 6.
Vote No. 6 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), and
one vote for Christopher Davis (Councilmember Earling).
Mayor Haakenson declared a deadlock and advised the nomination process would begin again.
Councilmember White nominated Doug Fair, commenting he had applied for the vacant position that
was ultimately filled by Mayor Haakenson as well as the position filled by Council President Miller.
Councilmember White advised Mr. Fair had extensive experience as a County Prosecutor and Judge Pro
Tem and was an appropriate candidate. Councilmember White commented the failure to be selected as a
Councilmember in the past did not deter Mr. Fair from remaining active in the community.
Ms. Chase distributed the second nomination ballot to Councilmembers. Those nominated were: Syd
Locke (Councilmembers Plunkett and.Orvis), Doug Fair (Council President Miller and Councilmember
White), Ellie Rafipour (Councilmember Petso), Christopher Davis (Councilmember Earling).
Mayor Haakenson called for Vote No. 1.
Vote No. 1 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), one vote for Christopher Davis (Councilmember Earling), two votes for Syd
Locke (Councilmembers Orvis and Plunkett), and one vote for Ellie Rafipour (Councilmember Petso).
Mayor Haakenson called for Vote No. 2.
Edmonds City Council Approved Minutes
January 4, 2000
Page 6
Vote No. 2 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), three
votes for Syd Locke (Councilmembers Orvis, Petso, and Plunkett), and two votes for Doug Fair
(Councilmember White and Council President Miller).
Mayor Haakenson called for Vote No. 3.
Vote No. 3 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), two
votes for Doug Fair (Councilmember White and Council President Miller), and three votes for Syd
Locke (Councilmembers Petso, Orvis, and Plunkett).
Mayor Haakenson called for Vote No. 4.
Vote No. 4 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Petso, and Orvis), and
one vote for Christopher Davis (Councilmember Earling).
Mayor Haakenson called for Vote No. 5.
Vote No. 5 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Petso,
and Orvis), two votes for Doug Fair (Councilmember White and Council President Miller), and one vote
for Christopher Davis (Councilmember Earling).
Mayor Haakenson called for Vote No. 6.
Vote No. 6 was taken. The results were: three votes for Syd Locke (Councilmembers Petso, Orvis, and
Plunkett), one vote for Christopher Davis (Councilmember Earling), and two votes for Doug Fair
(Councilmember White and Council President Miller).
Mayor Haakenson declared a deadlock and advised the nomination process would begin again.
COUNCIL. PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT,
FOR A FIVE-MINUTE RECESS. MOTION CARRIED.
Ms. Chase distributed the third ' nomination ballot to Councilmembers. Those nominated were: Syd
Locke (Councilmembers Plunkett and Orvis), Doug Fair (Council President Miller and Councilmember
White), Christopher Davis (Councilmember Earling), and Ellie Rafipour (Councilmember Petso).
Mayor Haakenson called for Vote No. 1.
Vote No. 1 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), two
votes for Doug Fair (Councilmember White and Council President Miller), two votes for Syd Locke
(Councilmembers Orvis and Plunkett), and one vote for Ellie Rafipour (Councilmember Petso).
Mayor Haakenson called for Vote No. 2.
Vote No. 2 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), and
one vote for Christopher Davis (Councilmember Earling).
Edmonds City Council Approved Minutes
January 4, 2000
Page 7
Mayor Haakenson called for Vote No. 3.
Vote No. 3 was taken. The results were: two votes for Doug Fair (Council President Miller and
Councilmember White), two votes for Christopher Davis (Councilmembers Earling and Orvis), and two
votes for Syd Locke (Councilmembers Petso and Plunkett).
Mayor Haakenson called for Vote No. 4.
Chris Davis
Appointed Vote No. 4 was taken. The results were: four votes for Christopher Davis (Councilmembers Earling,
to Fill
Council Orvis, Petso, and Plunkett) and two votes for Doug Fair (Councilmember White and Council President
Vacancy Miller).
Council President Miller complimented Mr. Davis on an outstanding job and commented he made an
extremely favorable impression on the Council and audience members during his interview. Council
President Miller welcomed Mr. Davis to the Council and said he looked forward to his contribution.
dministra- 11. ADMINISTRATION OF OATH OF OFFICE TO NEWLY -APPOINTED COUNCILMEMBER
tion of Oath
of Office to Mayor Haakenson administered the City Council Oath of Office to Christopher Davis.
Chris Davis
Councilmember Davis thanked the Council for the opportunity to fill this position and said he would
serve the community to the. best of his ability.
Council President Miller thanked the candidates who applied for the vacant Council position,
commenting all had done an excellent job in the interview process. He hoped the outcome for the
applicants was a sustained interest in serving the community. Council President Miller advised he
forwarded the names of all applicants to Mayor Haakenson for consideration for future board,
commission, and advisory committee vacancies.
Councilmember Earling thanked the ten applicants for the vacant Council position. He commented it is a
hard job but a very fulfilling job and those who applied were interested in serving the community. He
said the appointment process is difficult for the Council as many have friends who applied for the
position. He congratulated Councilmember Davis on his selection to fill the vacancy.
11A. AUDIENCE COMMENTS
Support of Mary Proudfoot, 804 Laurel Way, Edmonds, spoke in support of continuing the contract with the Sno-
ontinuing Isle Regional Library System. She explained she homeschools her children and a public library is
Library important to her family. She commented the services provided b the area's library system are the
Contract p Y• P Y iS' Y envy
of other areas of the country. She explained if they lose membership in the Sno-Isle Library, they will
also be unable to use the King County Library System who has a reciprocal agreement with Sno-Isle
which would have a huge impact on their family's use of the library for curriculum materials as well as
enrichment materials. To illustrate the number of homeschoolers in the area, Ms. Proudfoot pointed out
the.Edmonds School District Cyber School, a homeschool resource, has over 300 families and nearly 500
students. She noted many other families use the Sno-Isle Library for enrichment and other services the
School District cannot provide. She encouraged the Council to search for alternative funding and to
allow public comment if consideration is given to terminating the contract. She reminded that Mukilteo
attempted to pull out of Sno-Isle Regional Library and rejoined upon determining it was a good value.
Edmonds City Council Approved Minutes
January 4, 2000
Page 8
J
Funding Al Rutledge, 7101 Lake Ballinger Way, Edmonds, advised he has requested funding every year since
equest for 1992 related to sports programs.
pow p p to
rograms
Rich Demeroutis, 921 Pine Street, Edmonds, commented that the Council overlooked a wealth of
acancy Vacancy knowledge in the selection of the individual. to fill the Council vacancy. He objected to the selection of a
Appoint- Councilmember based on a "20 minute good interview" rather than selecting an individual with an
ent appropriate background. He referred to the purchase of the waterfront property, a process a consultant
Process the City used frequently said was flawed. He referred to the cost overruns and delays with the Public
Safety Complex and said the Council did not accept fault when things went wrong. He .further
commented that the Council did not want help, they wanted someone they could "get on their side." He
recommended the Council consider this in the future.
congratula- Charles Warner, 20021 88" Avenue West, Edmonds, congratulated Mayor Haakenson and
tions to Councilmembers, Earling, Councilmembers Petso, Orvis; and Davis. He pointed out one of the duties of
Newly a Councilmember is to hear appeals on processes that have gone through the City and have resulted in so
Elected & much frustration for the parties involved that the are forced to bring it to the Council for consideration.
Appointed p y g
£finials He urged the Council to thoughtfully consider the arguments presented during appeals and not
automatically assume that the Hearing Examiner or City staff had done'their job. He urged the Council
to consider the amount of effort, time and frustration that go into appeals that are brought to the Council
and to make thoughtful decisions.
Jacancy
uncil Don Bartholomaus, 16008 66`h Place W, Edmonds, complimented the Council on the process for
filling the Council vacancy and congratulated the winner. He said the Chamber of Commerce, who is
point- interested in the entire community and not just thebusiness community; will be watching the Council.
ntcess He congratulated the entire Council, stating they were "a Bang good bunch of people."
12. DISCUSSION OF CONTRACT FOR LIBRARY ' SERVICES WITH SNO-ISLE REGIONAL
Contract for LIBRARY SYSTEM
Library
Services
With Sno- Administrative Services Director Peggy Hetzler explained the City currently provides library services via
Isle a contract with the Sno-Isle Library System using General Fund revenues. The cost of the services is
Regional
Library based on a formula established in the contract which includes a fixed 3% annual increase over the
system previous years' fee and includes the value of new construction and annexations. The cost of the library.
contract for 1999 was $940,000 and approximately $1 million for 2000. The contract currently in place
was effective January 1, 1998. for an indefinite period of time. The contract specifies. that for the first
three years of the contract, or until January 1, 2001, a.360 -day notice period is required for terminating
the contract. After January 2001,.the notice period is reduced to 18.0 days prior to the -next January 1
anniversary date. The contract is not structured to allow a mid -year termination.
This issue has arisen at this time due to budget deliberations that were recently concluded and the loss of
approximately $1.5 million due to the impact of I-695 on Sales Tax Equalization and Motor Vehicle
Excise Tax. During budget deliberations, the Council reviewed new revenues that could be implemented
and potential cost reductions for future years. The contract with Sno-Isle was a cost reduction identified
as an option that needed to be explored. Due to the terms of the contract, if the Council wishes to give
notice to terminate the contract, it must be submitted no later than January, 5.
Ms. Hetzler displayed a table illustrating revenues and expenditures for 2000 — 2002, showing the impact
on ending cash with and without the library contract. With the library contract, by 2001 the cash reserve
Edmonds City Council Approved Minutes
January 4, 2000
Page 9
is completely exhausted and by 2002; the .City has a negative ending cash of nearly $1.3 million.
Without the library contract, the ending cash balance in 2001 is $921,000 and $800,000 in 2002.
Ms. Hetzler explained according to the procedures that are required to be followed if the City chose to
attempt annexation into the Sno-Isle District, a special election would be required to be conducted at the
City's expense and would need to be conducted and certified before June 1, 2000 to be effective January
1; 2001. If this process was accomplished, there would be no disruption in the services provided to
Edmonds by the Sno-Isle Library System. Ms. Hetzler requested the Council indicate if there was a
desire to give notice of intent to terminate the contract.
Ms. Hetzler advised Sno-Isle did not currently have procedures in place to allow the City to return in 2-3
months and stop the termination notice. She explained Sno-Isle Library System indicated once the City
submitted notice to terminate the contract, they would proceed with procedures to terminate the contract
and close the library. However, due to the unique situation presented by I-695 and if it is clearly stated
in the notice to terminate that the decision is based on the fiscal impacts of I-695, she believed Sno-Isle
would be willing to work with the City regarding the year-long notice of termination period.
Councilmember Petso asked for .clarification how library service would not be disrupted. Ms. Hetzler
explained if notice is given at this time, the Council sends anordinance to the Library Board requesting
permission to annex into the Sno-Isle Library System. The Library Board submits the ordinance to Sno-
Isle Regional Library Board who considers the City's request for annexation. Once the annexation is
approved, an. ordinance is prepared indicating this is of benefit to the public. This is followed by an
election to annex into the Sno-Isle Library System. Provided the election is approved and certified by
June 1, the annexation is effective January 1, 2001 when the Sno-Isle Library System would collect
property taxes. The end result is a shift in who makes the payment, rather than the payment being made
from City General Funds, it would be paid via an assessment in property taxes.
Council President Miller observed there was a 360 -day notice period. The alternatives included 1) a
special library assessment, which would continue library services with no interruption, 2) re -negotiating
the contract for library services with Sno-Isle Library, or 3) assessing City staff assuming library
services. Ms. Hetzler said they have investigated Edmonds Community College providing library
services but have not done an analysis of operating the library with City staff.
Councilmember Plunkett observed the three options described by Council President Miller could be
accomplished in the next six months without disruption in service. Ms. Hetzler said there was not an
opportunity to renegotiate within the next year, notice to terminate would have to be given and the
contract renegotiated in January 2001. Councilmember Plunkett observed there were several options that
would prevent disruption in service. Ms. Hetzler said although there would not be a disruption in service
to citizens, there would be a continuing financial burden to the City if notice to terminate the contract
was not given immediately. She clarified unless notice to terminate was provided now, the City was
obligated to continue the contract with Sno-Isle.
Mayor Haakenson referred to Section 11.8 of the contract which states, "by mutual agreement of the
parries, any provision of this Agreement may be re -opened for possible modification." Ms. Hetzler's
interpretation of this section was re -opening the contract must be on mutual agreement of all parties to
the contract. She advised there was a great number of cities in the contract and her discussions with Mill
Creek indicated they were not interested in re -opening the contract.
Edmonds City Council Approved Minutes
January 4, 2000
Page 10
Councilmember Earling asked the outcome if notice to terminate was given and a ballot measure to
annex to the Sno-Isle Library System was defeated. Ms. Hetzler advised if the contract had been
terminated and the annexation vote was defeated, the City would still own the building but would no
longer have library service unless an alternative plan was explored.
Mayor Haakenson said the Town of Woodway is currently without library services and may be interested
in participating in an annexation vote.
Councilmember Petso clarified a 360 day notice was required to renegotiate the contract. Ms. Hetzler
said that was her interpretation. Councilmember Petso asked if the contract could be renegotiated
without the cooperation of other parties to the contract. Ms. Hetzler was not certain. Councilmember
Petso asked if there was a need to give notice to terminate prior to giving notice to re -negotiate. Ms.
Hetzler said her discussions with Sno-Isle indicated if the existing contract was not terminated by the
deadline, the City did not have the option to take any 'action until January 2001.
Mayor Haakenson said it may be possible to give notice requesting renegotiation without stopping the
contract. However, if this was done, the contract would be in place for two additional years. He pointed
out negotiations in the past have not been successful unless a reduction in hours is contemplated.
Councilmember Plunkett assumed Mayor Haakenson felt the proposal to terminate the , contract had
merit.
COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT,
TO SERVE NOTICE TO SNO-ISLE TO TERMINATE THE CONTRACT PROVIDING 360 DAYS
NOTICE AND DIRECT STAFF TO WORK WITH THE COMMUNITY SERVICES COMMITTEE
REGARDING ALTERNATIVES INCLUDING A SEPARATE LIBRARY ASSESSMENT BEFORE
THE VOTERS, STAFF TAKING OVER LIBRARY SERVICES, AND ANY OTHER
ALTERNATIVES.
Councilmember Earling clarified although this would be referred to the Community Services Committee,
the motion included direction to terminate the contract with Sno-Isle Library System. Council President
Miller agreed. Councilmember Earling said he would vote against this action. He objected to this item
being presented to the Council a day before action was required as it did not give the Council adequate
time to have a judicious review of the issue. He said in the past the City has reaffirmed its relationship
with Sno-Isle Library.
Councilmember White expressed concern with the time frame for this decision and . echoed
Councilmember Earling's .comments regarding that issue. He was also .concerned this action would
communicate to the public a lack of importance of the public library. He pointed out the Council has
analyzed the Sno-Isle Library issue at least three times during the past four years and found the contract
provides more than the City could ever offer including access to the King County Library and other Sno-
Isle Library facilities. He said terminating the contract would be a reactionary step and although the City
was feeling the impact of I-695, it would be a bad message to send to citizens and youth.
Councilmember. Petso echoed the concern regarding the lack of notice to the Council and said it was not
fair to the public who did not have an opportunity to comment on the value of the library.
Councilmember Plunkett appreciated Councilmembers White and Petso's comments regarding the
message this action may send but said supporting the proposed action was not sending the message that
Edmonds City Council Approved Minutes
January 4, 2000
Page i I
the Council intended to end library service but only informing the public that they, via I-695, have
informed the Council of the need to rethink how the City does business. He said the City's
administration has considered this issue and there are options including rejoining the Sno-Isle Library
System. He pointed out in 2002, the City will have a negative ending cash balance of $1.5 million. The
library contract is one of the ways that expenditures could be restructured. He assured the City would
provide library services, the question was how the services would be provided.
Council President Miller said the Council's primary responsibility was the fiduciary responsibility of the
City's finances. He said during budget deliberations he requested staff consider library alternatives.
Once it was determined it would not have an impact on the 2000 budget, the issue was set aside. As the
City is faced with a serious financial shortfall in 2001 and 2002, the City must take prudent financial
steps. In this instance, the City has until January 5, 2000, to make a decision regarding submitting notice
to terminate or wait- until January 1, 2001. He said the message should not be that the Council is
terminating/eliminating library service but determining how to pay for it and how the services will be
provided whether via City staff, contract staff, or other means. He said this would allow the City to
retain more public safety staff, a priority to him. If the City did not determine alternate ways to fund the
service, there would be more layoffs of public safety employees in 2001. He pointed out the lack of
notice was due to the length of the notice of termination requirement.
Councilmember Orvis agreed with Council President Miller, commentingAhere are several options that
can be pursued.' He said the City must change the way it spends money to avoid financial problems in
the future. He favored the proposed action.
Councilmember White observed although the Council had a. fiscal responsibility, the Council's social
responsibility was equally as important. He felt this was an irresponsible act and although it saves
money and turns red ink to black, he preferred to cut "untouchables" discussed during the budget
process. He indicated he would not support the proposed action.
Councilmember Plunkett pointed out the Council had a number of months to take action and determine
how to deliver services. He stressed the City had two years to address the full impact of I-695 and
provision of library services was one of two areas (delivery of public safety was the otherarea) the
Council discussed. He said the Community Services Committee would study this issue, possibly
identifying a way to provide the same service or better.
Councilmember Petso asked what the cost would be if the notice of termination was submitted now and a
decision made in three months to rejoin. Ms. Hetzler said the airtight solution is annexing into the Sno-
Isle Library. She said Sno-Isle is not committing to any special arrangement with the City but is willing
for the Edmonds Library Board and Sno-Isle Library Board to discuss possibilities in light of I-695. She
stressed Sno-Isle Library did not have mechanisms in place that would allow the City to reinstate the
contract in June if notice to terminate is submitted now.
Councilmember Orvis pointed out this action was necessary for renegotiation.
Councilmember White inquired about the option for renegotiation in the contract. Ms. Hetzler referred
to the section that stated renegotiation is. possible by mutual agreement by all parties. Councilmember
White observed the City did not have the option to renegotiate unilaterally.
Edmonds City Council Approved Minutes
January 4, 2000
Page 12
For Councilmember Plunkett, Ms. Hetzler advised the City could get back into the Sno-Isle Library
System by annexing into the Library System via a vote of the people. Councilmember Plunkett observed
this would not result in a loss of service. He said this would allow citizens to determine the services they
want and if they want to pay for it, which is the intent of I-695.
MOTION CARRIED, COUNCILMEMBERS PLUNKETT, DAVIS, ORVIS, AND MILLER IN
FAVOR AND COUNCILMEMBERS EARLING, WHITE AND PETSO OPPOSED.,
Cascade 13. REPORT ON CASCADE WATER ALLIANCE
Water
Alliance City Engineer Jim Walker explained the City of Seattle has individual contracts with each of the
wholesale water providers they provide water to (purveyors). Those suppliers renegotiated 30 -year
contracts in 1982. Approximately. 10 years after the contracts were renegotiated, the purveyors began
discussing the formation of an organization to deal with Seattle rather than via individual agencies. At
the time, Seattle was interested in this method and had concerns with providing water to .the entire
region. An interim water group was formed when two organizations elected to join, but the majority of
agencies have not joined. Seattle has changed their position (previously indicating they would only
supply water to this organization) and no longer has concerns with continuing to supply water to the
region. The City's contract with Seattle .provides approximately 1/3 of the City's water and is valid
through 2012. Staff does not recommend joining the Cascade Water Alliance.
14. MAYOR'S REPORT
Mayor Haakenson congratulated Councilmembers White and Earling on their re-election to the Council,
Councilmembers Petso and Orvis on their election, and Councilmember Davis on his appointment to the
Council.
Mayor Haakenson thanked the public who attended tonight, particularly the judges and fathers who
administered the Oaths of Office.
Mayor Haakenson reported Y2K was a non-event in Edmonds. He said the lack of problems in the City
was a result of the great preparation by staff. He said this preparation would serve the City well in the
future. -
Mayor Haakenson looked forward to working with the Council and staff.
15. COUNCIL REPORTS
Council President Miller congratulated Mayor Haakenson on his election as Mayor and said he looked
forward to working with him as Council President. He congratulated Councilmembers Petso, Orvis and
Davis and looked forward to working with them.
Council President Miller invited Councilmembers to submit specific issues they would like to, have
addressed at the Council retreat.
Councilmember Plunkett congratulated Councilmembers Earling and White on their re-election, new
Councilmembers Petso, Orvis and Davis and new Student Representative Maia Krause.. Councilmember
Plunkett commented the selection of a new Councilmember is one of the hardest things for the Council
to do, particularly as many Councilmembers have friends, among the candidates.
Edmonds City Council Approved Minutes
January 4, 2000
Page 13
Councilmember Earling congratulated the three new Councilmembers, commenting they were setting out
on a great adventure. He welcomed them to the Council and. looked'forward to working with them and
with Mayor Haakenson.
Councilmember White welcomed the new Councilmembers and looked forward to working with them.
Councilmember Orvis congratulated Mayor Haakenson and Councilmembers Earling, White, Petso, and
Davis. He thanked Council President Miller and Councilmember Plunkett for their service. He thanked
the citizens of Edmonds for their support and said it was an honor to serve the community.
Councilmember Petso echoed Councilmember Orvis' thanks for the opportunity to serve. She expressed
her appreciation for those who helped in her' election. She thanked the applicants for the Council
vacancy and expressed her appreciation for their efforts. She requested staff, the public and
Councilmembers give her the privilege of asking a lot of questions.
Councilmember Davis thanked the public for the opportunity to serve on the Council and looked forward
to serving the City. He said he was privileged tobe selected from the group of applicants.
Student Representative Maia Krause thanked the Council for the opportunity for a student to learn what
the Council does and hoped she could provide what the Council sought from a Student Representative.
Unanimous
Endorsement of COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO
Appointment of ENDORSE THE APPOINTMENT OF CHRISTOPHER DAVIS TO THE COUNCIL
Chris Davis UNANIMOUSLY. MOTION CARRIED UNANIMOUSLY.
With no further business, the Council meeting was adjourned at 9:30 p.m.
�G�2.wA� XJ • ��G�tt/
P.Y, HNKENSON, MAYOR 'SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
January 4, 2000
Page 14
7:00 P.M. - CALL TO ORDER
FLAG SALUTE
AGENDA
EDMONDS CITY COUNCIL
Plaza. Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
JANUARY 4, 2000
ADMINISTRATION OF OATHS OF OFFICE TO NEWLY -ELECTED OFFICIALS
RECESS FOR RECEPTION (20 Minutes)
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14, 1999
(C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 18, 1999
(D) APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF DECEMBER 13,
1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM WARRANTS #35914 THROUGH
#38193 FOR THE WEEK OF DECEMBER 27, 1999, IN THE AMOUNT OF $745,336.76. APPROVAL OF
PAYROLL WARRANTS #26318 THROUGH #27122 FOR THE PERIOD DECEMBER 1 THROUGH
DECEMBER 15, 1999, IN THE AMOUNT OF $449,324.63.
(E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM RUDOLPH R. JULIAN ($388:00),
ERNEST H. FOSTER ($123.95), JEFFREY S. WILSON ($250,000.00), AND ANN POLIN ($81.45)
(F) UPDATE ON HIGHWAY 99 PROJECT
(G) REPORT ON BIDS OPENED DECEMBER 20, 1999, TO PURCHASE A 3 -WHEEL PARKING
ENFORCEMENT VEHICLE AND AWARD OF CONTRACT TO WHITE BEAR WEST, INC. ($21,234.02)
(H) REPORT ON QUOTES FOR MEMORIAL PARK BENCHES AT BRACKETT'S LANDING NORTH AND
AUTHORIZATION TO PURCHASE FROM SITELINES PARK AND PLAYGROUND PRODUCTS
($9,296.16)
(1) APPROVAL OF TAXICAB OPERATOR'S LICENSE FOR NORTH END TAXI
(J) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT WITH ARTIST FOR THE HEKINAN
ANNIVERSARY ART PROJECT TO EXTEND COMPLETION DATE
3. AUDIENCE COMMENTS (3 Minute Limit Per Person)
4. (5 Min.) SELECTION OF COUNCIL PRESIDENT
5. (5 Min.) SELECTION OF COUNCIL PRESIDENT PRO TEM
6. (10 Min.) COUNCIL PRESIDENT —APPOINTMENT OF COMMITTEE REPRESENTATIVES
7. (5 Min.) INTRODUCTION OF NEW STUDENT REPRESENTATIVE
8. (5 Min.) PROPOSED RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
CITY COUNCIL MEETING AGENDA
JANUARY 4,'2000
Page 2
S. (5 Min.) PROPOSED RESOLUTION APPOINTING COUNCILMEMBERS.TO THE SNOHOMISH COUNTY PUBLIC
TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS
10. (30 Min.) APPOINTMENT TO FILL COUNCIL VACANCY
11. (5 Min.) ADMINISTRATION OF OATH OF OFFICE TO NEWLY -APPOINTED COUNCILMEMBER
112. (10 Min.) DISCUSSION OF CONTRACT FOR LIBRARY SERVICES WITH SNO-ISLE REGIONAL LIBRARY
SYSTEM
13. (10 Min.) REPORT ON CASCADE WATER ALLIANCE
14. (5 Min.) MAYOR'S REPORT
15. (15 Min.) COUNCIL REPORTS
'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771-0245 with 24 hours advance
totice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 46. Delayed telecast of this meeting
appears the following Wednesday at noon and 7:00 p.m., as well as, Friday and Monday at noon on Channel 46.