Loading...
01/04/2000 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 4, 2000 The Edmonds City Council meeting was called to order at 7:00 p.m.. by Mayor Gary Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Thomas A. Miller, Council President Dave Earling, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Lora Petso, Councilmember Dave Orvis, Councilmember Chris Davis, Councilmember (seated 8:25 p.m.) ALSO PRESENT Maia Krause, Student Representative STAFF PRESENT Tom Tomberg, Fire Chief Robin Hickok, Police Chief Peggy Hetzler, Administrative Services Director Noel Miller, Public Works Director James Walker, City Engineer Arvilla Ohlde, Parks and Recreation Director Brent Hunter, Human Resources Director Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder ADMINISTRATION OF OATHS OF OFFICE TO NEWLY ELECTED OFFICIALS Judge Timothy P. Ryan administered the Oath of Office to Mayor Gary Haakenson. Judge Stephen P. Dwyer administered the Oath of Office to Councilmember Dave Earling. Retired U.S. Army Colonel Daniel A. White (Councilmember White's father) administered the Oath of Office to Councilmember Jim White. Judge Richard J. Thorpe administered the Oath of Office to Councilmember-elect Lora Petso. Retired U.S. Navy Captain James Orvis (Councilmember Orvis' father) administered the Oath of Office to Councilmember-elect Dave Orvis. The Council meeting was recessed for a reception in honor of the newly elected officials. 1. APPROVAL OF AGENDA Council President Miller requested Item 3 (Audience Comments) be moved to Item 11A (following Change to appointment to fill Council vacancy) in view of the applicants and audience members present for that ,Agenda item. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER WHITE, TO MOVE ITEM 3 TO ITEM 11A. MOTION CARRIED, COUNCILMEMBER PLUNKETT OPPOSED. ` Edmonds City Council Approved Minutes January 4, 2000 Page 1 COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Petso requested Items B, D, and G be removed from the Consent Agenda. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCIL PRESIDENT MILLER, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A)" ROLL CALL Approve 12/18 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 18, 1999 Minutes , (E) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM RUDOLPH R. laims for JULIAN ($388.00), ERNEST H. FOSTER ($123.95), JEFFREY S. WILSON ($250,000.00) 'Damages AND ANN POLIN ($81.45) wy 99 roject (F) UPDATE ON HIGHWAY 99 PROJECT emoriai (H) REPORT ON QUOTES FOR MEMORIAL PARK BENCHES AT BRACKETT'S ark LANDING NORTH AND AUTHORIZATION TO PURCHASE FROM SITELINES PARK trenches AND PLAYGROUND PRODUCTS ($9,296.16) orth End axe License (1) APPROVAL OF TAXICAB OPERATOR'S LICENSE FOR NORTH END TAXI Hekinan (J) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT WITH ARTIST Anniversary FOR THE HEKINAN ANNIVERSARY ART PROJECT TO EXTEND COMPLETION Art Project DATE ITEM B• APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14 199 Councilmember Petso advised she would abstain from the vote, as she was not present at the December 14 meeting. Councilmember Orvis advised he would also abstain from the vote. pproval of 12/14 COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT MILLER, Minutes FOR APPROVAL OF CONSENT AGENDA ITEM B. MOTION CARRIED, COUNCILMEMBERS PETSO AND ORVIS ABSTAINED. The agenda item approved is as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14, 1999 ITEM D: APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF DECEMBER 13 1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM WARRANTS #35914 THROUGH #38193 FOR THE WEEK OF DECEMBER 27, 1999, IN THE AMOUNT OF $745.336.76. APPROVAL OF PAYROLL WARRANTS #26318 THROUGH #27122 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15 1999, IN THE AMOUNT OF $449,324.63 Councilmember Petso advised according to City ordinance, 'Councilmembers should have the ability to review the claims. She indicated she would abstain from approval of this item until she was able to ascertain whether Councilmembers were to review the claims prior to approval. Edmonds City Council Approved Minutes January 4, 2000 Page 2 Council President Miller advised a payroll review is provided to the Council President. He asked that a complete copy of the warrants be made available for review in the Council office. COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT FOR APPROVAL OF ITEM D. MOTION CARRIED, COUNCILMEMBER PE_ TSO ABSTAINED. The agenda item approved is as follows: pprove Claim (D) APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF Warrants DECEMBER 13, 1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM WARRANTS #35914 THROUGH #38193 FOR THE WEEK OF DECEMBER 27, 1999, IN THE AMOUNT OF $745,336.76. APPROVAL OF PAYROLL WARRANTS #26318 THROUGH #27122 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15,1999, IN THE AMOUNT OF $449,324.63. Purchase of ITEM G: REPORT ON BIDS OPENED DECEMBER 20, 1999. TO PURCHASE A 3 -WHEEL PARKING Parking EN VEHICLE AND AWARD OF CONTRACT TO WHITE BEAR WEST, INC. ($21.234.02) Enforcement Vehicle Councilmember Petso said in an earlier conversation with Police Chief Hickok, he indicated a new parking enforcement vehicle was necessary, as the old vehicle was unsafe. She asked him to describe the extent of parking enforcement and the need for an enforcement vehicle. Police Chief Robin Hickok explained one aspect of parking enforcement is ferry commuters; as parking ordinances have pushed commuter parking further from the downtown bowl area, the parking enforcement area has expanded to include areas around the Treatment Plant, the Port of Edmonds and other outlining areas on 3rd, 2nd, and 6d' near the Police Department. He advised it takes approximately 1 %i - 2 hours to walk the entire area. Observing there was only one bid, Councilmember Petso asked Chief Hickok if the, bid amount was consistent with his experience. Chief Hickok answered yes, commenting there are only two vehicles available, Cushman and the brand recommended for purchase. He said this brand is far superior and, although it costs more to purchase, maintenance costs will be lower as it has an automobile motor, automobile brakes and staff can perform maintenance on the vehicle. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO APPROVE CONSENT AGENDA ITEM G. MOTION CARRIED. The agenda item approved is as follows: (G) REPORT ON BIDS OPENED DECEMBER 20, ,1999, TO PURCHASE A 3 -WHEEL PARKING ENFORCEMENT VEHICLE AND AWARD OF CONTRACT TO WHITE BEAR WEST, INC. ($21,234.02) 4. SELECTION OF COUNCIL PRESIDENT Select Council President COUNCILMEMBER WHITE NOMINATED COUNCILMEMBER MILLER FOR COUNCIL PRESIDENT. COUNCILMEMBER PLUNKETT SECONDED THE NOMINATION. COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, THAT THE NOMINATIONS BE CLOSED. MOTION CARRIED, COUNCILMEMBER MILLER ABSTAINED. THE NOMINATION FOR SELECTION OF COUNCILMEMBER MILLER AS COUNCIL PRESENT CARRIED, COUNCIL PRESIDENT MILLER ABSTAINED. Edmonds City Council Approved Minutes January 4, 2000 Page 3 Select 5. Council President Pro Tem Council Committee Appoint- ments Introduction of New Student Rep. Maia Krause Reso #974 Appointing D. Orvis to Health Dist. Board 6. SELECTION OF COUNCIL PRESIDENT PRO TEM COUNCILMEMBER ORVIS NOMINATED COUNCILMEMBER WHITE AS COUNCIL PRESIDENT PRO TEM. COUNCILMEMBER PLUNKETT SECONDED THE NOMINATION. COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, THAT THE NOMINATIONS BE CLOSED. MOTION CARRIED, COUNCILMEMBER WHITE ABSTAINED. THE NOMINATION FOR SELECTION OF COUNCILMEMBER WHITE AS COUNCIL PRESIDENT PRO TEM CARRIED, COUNCILMEMBER WHITE ABSTAINED. COUNCIL PRESIDENT — APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Miller announced committee appointments as follows: Community Transit Comprehensive Human Resources Comm. Disability Board Downtown Parking Comm. Edmonds Alliance for Econ. Dev. Edmonds Crossing Project Long -Range Financial Task Force Snohomish County Tomorrow Medic 7 and SnoCom Medical Self -Insurance Committee Port of Edmonds Professional Consultant Selection Comm. Senior Center Long Range Task Force Snohomish County Health District Community Services Committee Finance Committee Public Safety Committee Dave Earling, Jim White (Alt) Torn Miller, Dave Orvis & New Councilmember Lora Petso & Michael Plunkett Dave Orvis Michael Plunkett Dave Earling Dave Earling, Dave Orvis, & Jim White Jim White Gary Haakenson (Medic 7) Michael Plunkett (SnoCom) Lora Petso Jim White Tom Miller & New Councilmember Tom Miller & New Councilmember Dave Orvis Lora Petso & Jim White Dave Earling & Dave Orvis Michael Plunkett & New Councilmember 7. INTRODUCTION OF NEW STUDENT REPRESENTATIVE Councilmember Miller introduced Maia Krause, a student at Edmonds-Woodway High School and described her background and. interests which include maintaining a 4.0 GPA in the International Baccalaureate Program at Edmonds Woodway High School, a member of the National Honor's Society, Vice President of the International Club, a past member of the band as a flute player, a member of the Scholastic Art Advisory Board, author of a short story, attended the Washington State University Science Camp in 1998, a volunteer at Virginia Mason Medical Center, a member of S.A.V.E., a figure skater and a member of the U.S. Figure Skaters Association. Council President Miller said he looked forward to Ms. Krause's participation as Student Representative. 8. RESOLUTION NO. 974 APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD Council President Miller read Resolution No. 974, appointing Councilmember Orvis as the City of Edmonds' representative to the Snohomish County Health District Board. Edmonds City Council Approved Minutes January 4, 2000 Page 4 i i COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PETSO, FOR ADOPTION OF RESOLUTION NO. 974. MOTION CARRIED, COUNCILMEMBER ORVIS ABSTAINED. Reso #975 9. RESOLUTION NO. 975 APPOINTING COUNCILMEMBERS TO THE SNOHOMISH COUNTY Appointing PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS D. Earling & J. White to Public Council President Miller read Resolution No. 975 appointing Councilmember Earling as the City of Transporta- Edmonds' representative to the Snohomish County Public Transportation Benefit Area Corporation ion Board Board of Directors, and appointing Councilmember White as the alternate. COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR ADOPTION OF RESOLUTION NO. 975. MOTION CARRIED. Appoint- 10. APPOINTMENT TO FILL COUNCIL VACANCY ment to Fill Council Vacancy City Clerk Sandy Chase read the rules for nominations and the election. Council President Miller said the Council was very impressed by the quality of and interest expressed by the applicants for the vacant Council position. He listed the applicants for the vacant Council position: Christopher Davis, Doug Fair, Syd Locke, Richard Marin, Bob Noack, Ellie Rafipour, Seaun Richards, Al Rutledge, Charles Warner and James Young. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT MILLER, TO APPROVE THE RULES FOR THE ELECTION PROCESS. Councilmember Petso said the process is not entirely fair to the applicants or Council. She said the ordinance provides an opportunity for an Executive Session to discuss the candidates and said holding such an Executive Session prior to the vote would have been appropriate. She suggested the Council utilize that option if necessary. MOTION CARRIED. Ms. Chase distributed the first nomination ballot to Councilmembers. Those nominated were: Doug Fair (Councilmember White), Christopher Davis (Councilmember Earling), Syd Locke (Councilmembers Orvis and. Plunkett), Ellie Rafipour (Councilmember Petso), and James Young (Council President Miller). Mayor Haakenson called for vote No. 1. Vote No. 1 was taken. The results were: one vote for Ellie Raflpour (Councilmember Petso), one vote for Christopher Davis (Councilmember Earling), one vote for Doug Fair (Councilmember White), one vote for James Young (Council President Miller), and two votes for Syd Locke (Councilmembers Orvis and Plunkett). Mayor Haakenson called for Vote No. 2. Edmonds City Council Approved Minutes January 4, 2000 Page 5 Vote No. 2 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), two votes for Doug Fair (Council President Miller and Councilmember White), and one vote for Christopher Davis (Councilmember Earling). Mayor Haakenson called for Vote No. 3. Vote No. 3 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), one vote for Christopher Davis (Councilmember Earling), and three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso). Mayor Haakenson called for Vote No. 4. Vote No. 4 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), two votes for Doug Fair (Council President Miller and Councilmember White), and one vote for Christopher Davis (Councilmember Earling). Mayor Haakenson called for Vote No. 5. Vote No. 5 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), one vote for Christopher Davis (Councilmember Earling), and three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso). Mayor Haakenson called for Vote No. 6. Vote No. 6 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), and one vote for Christopher Davis (Councilmember Earling). Mayor Haakenson declared a deadlock and advised the nomination process would begin again. Councilmember White nominated Doug Fair, commenting he had applied for the vacant position that was ultimately filled by Mayor Haakenson as well as the position filled by Council President Miller. Councilmember White advised Mr. Fair had extensive experience as a County Prosecutor and Judge Pro Tem and was an appropriate candidate. Councilmember White commented the failure to be selected as a Councilmember in the past did not deter Mr. Fair from remaining active in the community. Ms. Chase distributed the second nomination ballot to Councilmembers. Those nominated were: Syd Locke (Councilmembers Plunkett and.Orvis), Doug Fair (Council President Miller and Councilmember White), Ellie Rafipour (Councilmember Petso), Christopher Davis (Councilmember Earling). Mayor Haakenson called for Vote No. 1. Vote No. 1 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), one vote for Christopher Davis (Councilmember Earling), two votes for Syd Locke (Councilmembers Orvis and Plunkett), and one vote for Ellie Rafipour (Councilmember Petso). Mayor Haakenson called for Vote No. 2. Edmonds City Council Approved Minutes January 4, 2000 Page 6 Vote No. 2 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), three votes for Syd Locke (Councilmembers Orvis, Petso, and Plunkett), and two votes for Doug Fair (Councilmember White and Council President Miller). Mayor Haakenson called for Vote No. 3. Vote No. 3 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), two votes for Doug Fair (Councilmember White and Council President Miller), and three votes for Syd Locke (Councilmembers Petso, Orvis, and Plunkett). Mayor Haakenson called for Vote No. 4. Vote No. 4 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Petso, and Orvis), and one vote for Christopher Davis (Councilmember Earling). Mayor Haakenson called for Vote No. 5. Vote No. 5 was taken. The results were: three votes for Syd Locke (Councilmembers Plunkett, Petso, and Orvis), two votes for Doug Fair (Councilmember White and Council President Miller), and one vote for Christopher Davis (Councilmember Earling). Mayor Haakenson called for Vote No. 6. Vote No. 6 was taken. The results were: three votes for Syd Locke (Councilmembers Petso, Orvis, and Plunkett), one vote for Christopher Davis (Councilmember Earling), and two votes for Doug Fair (Councilmember White and Council President Miller). Mayor Haakenson declared a deadlock and advised the nomination process would begin again. COUNCIL. PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR A FIVE-MINUTE RECESS. MOTION CARRIED. Ms. Chase distributed the third ' nomination ballot to Councilmembers. Those nominated were: Syd Locke (Councilmembers Plunkett and Orvis), Doug Fair (Council President Miller and Councilmember White), Christopher Davis (Councilmember Earling), and Ellie Rafipour (Councilmember Petso). Mayor Haakenson called for Vote No. 1. Vote No. 1 was taken. The results were: one vote for Christopher Davis (Councilmember Earling), two votes for Doug Fair (Councilmember White and Council President Miller), two votes for Syd Locke (Councilmembers Orvis and Plunkett), and one vote for Ellie Rafipour (Councilmember Petso). Mayor Haakenson called for Vote No. 2. Vote No. 2 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), three votes for Syd Locke (Councilmembers Plunkett, Orvis, and Petso), and one vote for Christopher Davis (Councilmember Earling). Edmonds City Council Approved Minutes January 4, 2000 Page 7 Mayor Haakenson called for Vote No. 3. Vote No. 3 was taken. The results were: two votes for Doug Fair (Council President Miller and Councilmember White), two votes for Christopher Davis (Councilmembers Earling and Orvis), and two votes for Syd Locke (Councilmembers Petso and Plunkett). Mayor Haakenson called for Vote No. 4. Chris Davis Appointed Vote No. 4 was taken. The results were: four votes for Christopher Davis (Councilmembers Earling, to Fill Council Orvis, Petso, and Plunkett) and two votes for Doug Fair (Councilmember White and Council President Vacancy Miller). Council President Miller complimented Mr. Davis on an outstanding job and commented he made an extremely favorable impression on the Council and audience members during his interview. Council President Miller welcomed Mr. Davis to the Council and said he looked forward to his contribution. dministra- 11. ADMINISTRATION OF OATH OF OFFICE TO NEWLY -APPOINTED COUNCILMEMBER tion of Oath of Office to Mayor Haakenson administered the City Council Oath of Office to Christopher Davis. Chris Davis Councilmember Davis thanked the Council for the opportunity to fill this position and said he would serve the community to the. best of his ability. Council President Miller thanked the candidates who applied for the vacant Council position, commenting all had done an excellent job in the interview process. He hoped the outcome for the applicants was a sustained interest in serving the community. Council President Miller advised he forwarded the names of all applicants to Mayor Haakenson for consideration for future board, commission, and advisory committee vacancies. Councilmember Earling thanked the ten applicants for the vacant Council position. He commented it is a hard job but a very fulfilling job and those who applied were interested in serving the community. He said the appointment process is difficult for the Council as many have friends who applied for the position. He congratulated Councilmember Davis on his selection to fill the vacancy. 11A. AUDIENCE COMMENTS Support of Mary Proudfoot, 804 Laurel Way, Edmonds, spoke in support of continuing the contract with the Sno- ontinuing Isle Regional Library System. She explained she homeschools her children and a public library is Library important to her family. She commented the services provided b the area's library system are the Contract p Y• P Y iS' Y envy of other areas of the country. She explained if they lose membership in the Sno-Isle Library, they will also be unable to use the King County Library System who has a reciprocal agreement with Sno-Isle which would have a huge impact on their family's use of the library for curriculum materials as well as enrichment materials. To illustrate the number of homeschoolers in the area, Ms. Proudfoot pointed out the.Edmonds School District Cyber School, a homeschool resource, has over 300 families and nearly 500 students. She noted many other families use the Sno-Isle Library for enrichment and other services the School District cannot provide. She encouraged the Council to search for alternative funding and to allow public comment if consideration is given to terminating the contract. She reminded that Mukilteo attempted to pull out of Sno-Isle Regional Library and rejoined upon determining it was a good value. Edmonds City Council Approved Minutes January 4, 2000 Page 8 J Funding Al Rutledge, 7101 Lake Ballinger Way, Edmonds, advised he has requested funding every year since equest for 1992 related to sports programs. pow p p to rograms Rich Demeroutis, 921 Pine Street, Edmonds, commented that the Council overlooked a wealth of acancy Vacancy knowledge in the selection of the individual. to fill the Council vacancy. He objected to the selection of a Appoint- Councilmember based on a "20 minute good interview" rather than selecting an individual with an ent appropriate background. He referred to the purchase of the waterfront property, a process a consultant Process the City used frequently said was flawed. He referred to the cost overruns and delays with the Public Safety Complex and said the Council did not accept fault when things went wrong. He .further commented that the Council did not want help, they wanted someone they could "get on their side." He recommended the Council consider this in the future. congratula- Charles Warner, 20021 88" Avenue West, Edmonds, congratulated Mayor Haakenson and tions to Councilmembers, Earling, Councilmembers Petso, Orvis; and Davis. He pointed out one of the duties of Newly a Councilmember is to hear appeals on processes that have gone through the City and have resulted in so Elected & much frustration for the parties involved that the are forced to bring it to the Council for consideration. Appointed p y g £finials He urged the Council to thoughtfully consider the arguments presented during appeals and not automatically assume that the Hearing Examiner or City staff had done'their job. He urged the Council to consider the amount of effort, time and frustration that go into appeals that are brought to the Council and to make thoughtful decisions. Jacancy uncil Don Bartholomaus, 16008 66`h Place W, Edmonds, complimented the Council on the process for filling the Council vacancy and congratulated the winner. He said the Chamber of Commerce, who is point- interested in the entire community and not just thebusiness community; will be watching the Council. ntcess He congratulated the entire Council, stating they were "a Bang good bunch of people." 12. DISCUSSION OF CONTRACT FOR LIBRARY ' SERVICES WITH SNO-ISLE REGIONAL Contract for LIBRARY SYSTEM Library Services With Sno- Administrative Services Director Peggy Hetzler explained the City currently provides library services via Isle a contract with the Sno-Isle Library System using General Fund revenues. The cost of the services is Regional Library based on a formula established in the contract which includes a fixed 3% annual increase over the system previous years' fee and includes the value of new construction and annexations. The cost of the library. contract for 1999 was $940,000 and approximately $1 million for 2000. The contract currently in place was effective January 1, 1998. for an indefinite period of time. The contract specifies. that for the first three years of the contract, or until January 1, 2001, a.360 -day notice period is required for terminating the contract. After January 2001,.the notice period is reduced to 18.0 days prior to the -next January 1 anniversary date. The contract is not structured to allow a mid -year termination. This issue has arisen at this time due to budget deliberations that were recently concluded and the loss of approximately $1.5 million due to the impact of I-695 on Sales Tax Equalization and Motor Vehicle Excise Tax. During budget deliberations, the Council reviewed new revenues that could be implemented and potential cost reductions for future years. The contract with Sno-Isle was a cost reduction identified as an option that needed to be explored. Due to the terms of the contract, if the Council wishes to give notice to terminate the contract, it must be submitted no later than January, 5. Ms. Hetzler displayed a table illustrating revenues and expenditures for 2000 — 2002, showing the impact on ending cash with and without the library contract. With the library contract, by 2001 the cash reserve Edmonds City Council Approved Minutes January 4, 2000 Page 9 is completely exhausted and by 2002; the .City has a negative ending cash of nearly $1.3 million. Without the library contract, the ending cash balance in 2001 is $921,000 and $800,000 in 2002. Ms. Hetzler explained according to the procedures that are required to be followed if the City chose to attempt annexation into the Sno-Isle District, a special election would be required to be conducted at the City's expense and would need to be conducted and certified before June 1, 2000 to be effective January 1; 2001. If this process was accomplished, there would be no disruption in the services provided to Edmonds by the Sno-Isle Library System. Ms. Hetzler requested the Council indicate if there was a desire to give notice of intent to terminate the contract. Ms. Hetzler advised Sno-Isle did not currently have procedures in place to allow the City to return in 2-3 months and stop the termination notice. She explained Sno-Isle Library System indicated once the City submitted notice to terminate the contract, they would proceed with procedures to terminate the contract and close the library. However, due to the unique situation presented by I-695 and if it is clearly stated in the notice to terminate that the decision is based on the fiscal impacts of I-695, she believed Sno-Isle would be willing to work with the City regarding the year-long notice of termination period. Councilmember Petso asked for .clarification how library service would not be disrupted. Ms. Hetzler explained if notice is given at this time, the Council sends anordinance to the Library Board requesting permission to annex into the Sno-Isle Library System. The Library Board submits the ordinance to Sno- Isle Regional Library Board who considers the City's request for annexation. Once the annexation is approved, an. ordinance is prepared indicating this is of benefit to the public. This is followed by an election to annex into the Sno-Isle Library System. Provided the election is approved and certified by June 1, the annexation is effective January 1, 2001 when the Sno-Isle Library System would collect property taxes. The end result is a shift in who makes the payment, rather than the payment being made from City General Funds, it would be paid via an assessment in property taxes. Council President Miller observed there was a 360 -day notice period. The alternatives included 1) a special library assessment, which would continue library services with no interruption, 2) re -negotiating the contract for library services with Sno-Isle Library, or 3) assessing City staff assuming library services. Ms. Hetzler said they have investigated Edmonds Community College providing library services but have not done an analysis of operating the library with City staff. Councilmember Plunkett observed the three options described by Council President Miller could be accomplished in the next six months without disruption in service. Ms. Hetzler said there was not an opportunity to renegotiate within the next year, notice to terminate would have to be given and the contract renegotiated in January 2001. Councilmember Plunkett observed there were several options that would prevent disruption in service. Ms. Hetzler said although there would not be a disruption in service to citizens, there would be a continuing financial burden to the City if notice to terminate the contract was not given immediately. She clarified unless notice to terminate was provided now, the City was obligated to continue the contract with Sno-Isle. Mayor Haakenson referred to Section 11.8 of the contract which states, "by mutual agreement of the parries, any provision of this Agreement may be re -opened for possible modification." Ms. Hetzler's interpretation of this section was re -opening the contract must be on mutual agreement of all parties to the contract. She advised there was a great number of cities in the contract and her discussions with Mill Creek indicated they were not interested in re -opening the contract. Edmonds City Council Approved Minutes January 4, 2000 Page 10 Councilmember Earling asked the outcome if notice to terminate was given and a ballot measure to annex to the Sno-Isle Library System was defeated. Ms. Hetzler advised if the contract had been terminated and the annexation vote was defeated, the City would still own the building but would no longer have library service unless an alternative plan was explored. Mayor Haakenson said the Town of Woodway is currently without library services and may be interested in participating in an annexation vote. Councilmember Petso clarified a 360 day notice was required to renegotiate the contract. Ms. Hetzler said that was her interpretation. Councilmember Petso asked if the contract could be renegotiated without the cooperation of other parties to the contract. Ms. Hetzler was not certain. Councilmember Petso asked if there was a need to give notice to terminate prior to giving notice to re -negotiate. Ms. Hetzler said her discussions with Sno-Isle indicated if the existing contract was not terminated by the deadline, the City did not have the option to take any 'action until January 2001. Mayor Haakenson said it may be possible to give notice requesting renegotiation without stopping the contract. However, if this was done, the contract would be in place for two additional years. He pointed out negotiations in the past have not been successful unless a reduction in hours is contemplated. Councilmember Plunkett assumed Mayor Haakenson felt the proposal to terminate the , contract had merit. COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO SERVE NOTICE TO SNO-ISLE TO TERMINATE THE CONTRACT PROVIDING 360 DAYS NOTICE AND DIRECT STAFF TO WORK WITH THE COMMUNITY SERVICES COMMITTEE REGARDING ALTERNATIVES INCLUDING A SEPARATE LIBRARY ASSESSMENT BEFORE THE VOTERS, STAFF TAKING OVER LIBRARY SERVICES, AND ANY OTHER ALTERNATIVES. Councilmember Earling clarified although this would be referred to the Community Services Committee, the motion included direction to terminate the contract with Sno-Isle Library System. Council President Miller agreed. Councilmember Earling said he would vote against this action. He objected to this item being presented to the Council a day before action was required as it did not give the Council adequate time to have a judicious review of the issue. He said in the past the City has reaffirmed its relationship with Sno-Isle Library. Councilmember White expressed concern with the time frame for this decision and . echoed Councilmember Earling's .comments regarding that issue. He was also .concerned this action would communicate to the public a lack of importance of the public library. He pointed out the Council has analyzed the Sno-Isle Library issue at least three times during the past four years and found the contract provides more than the City could ever offer including access to the King County Library and other Sno- Isle Library facilities. He said terminating the contract would be a reactionary step and although the City was feeling the impact of I-695, it would be a bad message to send to citizens and youth. Councilmember. Petso echoed the concern regarding the lack of notice to the Council and said it was not fair to the public who did not have an opportunity to comment on the value of the library. Councilmember Plunkett appreciated Councilmembers White and Petso's comments regarding the message this action may send but said supporting the proposed action was not sending the message that Edmonds City Council Approved Minutes January 4, 2000 Page i I the Council intended to end library service but only informing the public that they, via I-695, have informed the Council of the need to rethink how the City does business. He said the City's administration has considered this issue and there are options including rejoining the Sno-Isle Library System. He pointed out in 2002, the City will have a negative ending cash balance of $1.5 million. The library contract is one of the ways that expenditures could be restructured. He assured the City would provide library services, the question was how the services would be provided. Council President Miller said the Council's primary responsibility was the fiduciary responsibility of the City's finances. He said during budget deliberations he requested staff consider library alternatives. Once it was determined it would not have an impact on the 2000 budget, the issue was set aside. As the City is faced with a serious financial shortfall in 2001 and 2002, the City must take prudent financial steps. In this instance, the City has until January 5, 2000, to make a decision regarding submitting notice to terminate or wait- until January 1, 2001. He said the message should not be that the Council is terminating/eliminating library service but determining how to pay for it and how the services will be provided whether via City staff, contract staff, or other means. He said this would allow the City to retain more public safety staff, a priority to him. If the City did not determine alternate ways to fund the service, there would be more layoffs of public safety employees in 2001. He pointed out the lack of notice was due to the length of the notice of termination requirement. Councilmember Orvis agreed with Council President Miller, commentingAhere are several options that can be pursued.' He said the City must change the way it spends money to avoid financial problems in the future. He favored the proposed action. Councilmember White observed although the Council had a. fiscal responsibility, the Council's social responsibility was equally as important. He felt this was an irresponsible act and although it saves money and turns red ink to black, he preferred to cut "untouchables" discussed during the budget process. He indicated he would not support the proposed action. Councilmember Plunkett pointed out the Council had a number of months to take action and determine how to deliver services. He stressed the City had two years to address the full impact of I-695 and provision of library services was one of two areas (delivery of public safety was the otherarea) the Council discussed. He said the Community Services Committee would study this issue, possibly identifying a way to provide the same service or better. Councilmember Petso asked what the cost would be if the notice of termination was submitted now and a decision made in three months to rejoin. Ms. Hetzler said the airtight solution is annexing into the Sno- Isle Library. She said Sno-Isle is not committing to any special arrangement with the City but is willing for the Edmonds Library Board and Sno-Isle Library Board to discuss possibilities in light of I-695. She stressed Sno-Isle Library did not have mechanisms in place that would allow the City to reinstate the contract in June if notice to terminate is submitted now. Councilmember Orvis pointed out this action was necessary for renegotiation. Councilmember White inquired about the option for renegotiation in the contract. Ms. Hetzler referred to the section that stated renegotiation is. possible by mutual agreement by all parties. Councilmember White observed the City did not have the option to renegotiate unilaterally. Edmonds City Council Approved Minutes January 4, 2000 Page 12 For Councilmember Plunkett, Ms. Hetzler advised the City could get back into the Sno-Isle Library System by annexing into the Library System via a vote of the people. Councilmember Plunkett observed this would not result in a loss of service. He said this would allow citizens to determine the services they want and if they want to pay for it, which is the intent of I-695. MOTION CARRIED, COUNCILMEMBERS PLUNKETT, DAVIS, ORVIS, AND MILLER IN FAVOR AND COUNCILMEMBERS EARLING, WHITE AND PETSO OPPOSED., Cascade 13. REPORT ON CASCADE WATER ALLIANCE Water Alliance City Engineer Jim Walker explained the City of Seattle has individual contracts with each of the wholesale water providers they provide water to (purveyors). Those suppliers renegotiated 30 -year contracts in 1982. Approximately. 10 years after the contracts were renegotiated, the purveyors began discussing the formation of an organization to deal with Seattle rather than via individual agencies. At the time, Seattle was interested in this method and had concerns with providing water to .the entire region. An interim water group was formed when two organizations elected to join, but the majority of agencies have not joined. Seattle has changed their position (previously indicating they would only supply water to this organization) and no longer has concerns with continuing to supply water to the region. The City's contract with Seattle .provides approximately 1/3 of the City's water and is valid through 2012. Staff does not recommend joining the Cascade Water Alliance. 14. MAYOR'S REPORT Mayor Haakenson congratulated Councilmembers White and Earling on their re-election to the Council, Councilmembers Petso and Orvis on their election, and Councilmember Davis on his appointment to the Council. Mayor Haakenson thanked the public who attended tonight, particularly the judges and fathers who administered the Oaths of Office. Mayor Haakenson reported Y2K was a non-event in Edmonds. He said the lack of problems in the City was a result of the great preparation by staff. He said this preparation would serve the City well in the future. - Mayor Haakenson looked forward to working with the Council and staff. 15. COUNCIL REPORTS Council President Miller congratulated Mayor Haakenson on his election as Mayor and said he looked forward to working with him as Council President. He congratulated Councilmembers Petso, Orvis and Davis and looked forward to working with them. Council President Miller invited Councilmembers to submit specific issues they would like to, have addressed at the Council retreat. Councilmember Plunkett congratulated Councilmembers Earling and White on their re-election, new Councilmembers Petso, Orvis and Davis and new Student Representative Maia Krause.. Councilmember Plunkett commented the selection of a new Councilmember is one of the hardest things for the Council to do, particularly as many Councilmembers have friends, among the candidates. Edmonds City Council Approved Minutes January 4, 2000 Page 13 Councilmember Earling congratulated the three new Councilmembers, commenting they were setting out on a great adventure. He welcomed them to the Council and. looked'forward to working with them and with Mayor Haakenson. Councilmember White welcomed the new Councilmembers and looked forward to working with them. Councilmember Orvis congratulated Mayor Haakenson and Councilmembers Earling, White, Petso, and Davis. He thanked Council President Miller and Councilmember Plunkett for their service. He thanked the citizens of Edmonds for their support and said it was an honor to serve the community. Councilmember Petso echoed Councilmember Orvis' thanks for the opportunity to serve. She expressed her appreciation for those who helped in her' election. She thanked the applicants for the Council vacancy and expressed her appreciation for their efforts. She requested staff, the public and Councilmembers give her the privilege of asking a lot of questions. Councilmember Davis thanked the public for the opportunity to serve on the Council and looked forward to serving the City. He said he was privileged tobe selected from the group of applicants. Student Representative Maia Krause thanked the Council for the opportunity for a student to learn what the Council does and hoped she could provide what the Council sought from a Student Representative. Unanimous Endorsement of COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER EARLING, TO Appointment of ENDORSE THE APPOINTMENT OF CHRISTOPHER DAVIS TO THE COUNCIL Chris Davis UNANIMOUSLY. MOTION CARRIED UNANIMOUSLY. With no further business, the Council meeting was adjourned at 9:30 p.m. �G�2.wA� XJ • ��G�tt/ P.Y, HNKENSON, MAYOR 'SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes January 4, 2000 Page 14 7:00 P.M. - CALL TO ORDER FLAG SALUTE AGENDA EDMONDS CITY COUNCIL Plaza. Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JANUARY 4, 2000 ADMINISTRATION OF OATHS OF OFFICE TO NEWLY -ELECTED OFFICIALS RECESS FOR RECEPTION (20 Minutes) 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 14, 1999 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 18, 1999 (D) APPROVAL OF CLAIM WARRANTS #37861 THROUGH #37996 FOR THE WEEK OF DECEMBER 13, 1999, IN THE AMOUNT OF $1,387,448.56. APPROVAL OF CLAIM WARRANTS #35914 THROUGH #38193 FOR THE WEEK OF DECEMBER 27, 1999, IN THE AMOUNT OF $745,336.76. APPROVAL OF PAYROLL WARRANTS #26318 THROUGH #27122 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15, 1999, IN THE AMOUNT OF $449,324.63. (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM RUDOLPH R. JULIAN ($388:00), ERNEST H. FOSTER ($123.95), JEFFREY S. WILSON ($250,000.00), AND ANN POLIN ($81.45) (F) UPDATE ON HIGHWAY 99 PROJECT (G) REPORT ON BIDS OPENED DECEMBER 20, 1999, TO PURCHASE A 3 -WHEEL PARKING ENFORCEMENT VEHICLE AND AWARD OF CONTRACT TO WHITE BEAR WEST, INC. ($21,234.02) (H) REPORT ON QUOTES FOR MEMORIAL PARK BENCHES AT BRACKETT'S LANDING NORTH AND AUTHORIZATION TO PURCHASE FROM SITELINES PARK AND PLAYGROUND PRODUCTS ($9,296.16) (1) APPROVAL OF TAXICAB OPERATOR'S LICENSE FOR NORTH END TAXI (J) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT WITH ARTIST FOR THE HEKINAN ANNIVERSARY ART PROJECT TO EXTEND COMPLETION DATE 3. AUDIENCE COMMENTS (3 Minute Limit Per Person) 4. (5 Min.) SELECTION OF COUNCIL PRESIDENT 5. (5 Min.) SELECTION OF COUNCIL PRESIDENT PRO TEM 6. (10 Min.) COUNCIL PRESIDENT —APPOINTMENT OF COMMITTEE REPRESENTATIVES 7. (5 Min.) INTRODUCTION OF NEW STUDENT REPRESENTATIVE 8. (5 Min.) PROPOSED RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD CITY COUNCIL MEETING AGENDA JANUARY 4,'2000 Page 2 S. (5 Min.) PROPOSED RESOLUTION APPOINTING COUNCILMEMBERS.TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS 10. (30 Min.) APPOINTMENT TO FILL COUNCIL VACANCY 11. (5 Min.) ADMINISTRATION OF OATH OF OFFICE TO NEWLY -APPOINTED COUNCILMEMBER 112. (10 Min.) DISCUSSION OF CONTRACT FOR LIBRARY SERVICES WITH SNO-ISLE REGIONAL LIBRARY SYSTEM 13. (10 Min.) REPORT ON CASCADE WATER ALLIANCE 14. (5 Min.) MAYOR'S REPORT 15. (15 Min.) COUNCIL REPORTS 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771-0245 with 24 hours advance totice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 46. Delayed telecast of this meeting appears the following Wednesday at noon and 7:00 p.m., as well as, Friday and Monday at noon on Channel 46.