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03/04/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES MARCH 4, 1997 Following a tour of the new Edmonds City Hall Administration Building at 6:00 p.m., the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember Thomas A. Miller, Councilmember ALSO PRESENT Robbie Cuningham, Student Representative STAFF PRESENT Al Compaan, Assistant Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director Noel Miller, Public Works Superintendent James Walker, City Engineer Rob Chave, Planning Manager Brent Hunter, Personnel Manager Sandy Chase, City Clerk Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO ADD AGENDA ITEM 5A, VARIOUS PARKING ORDINANCES WHICH HAVE BEEN UNDER CONSIDERATION DURING THE LAST MONTH. MOTION CARRIED. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER HAAKFESON, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Miller pulled Consent Agenda Item B. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS #15161 THRU #15968 FOR THE WEEK OF FEBRUARY 24, 1997, IN THE AMOUNT OF $249,815.61 (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM CLARENCE CAPON ($634.39), RICHARD SLYE ($25,000), AND NANSI O. KARLSTEN ($6,113.71) Edmonds City Council Approved Minutes March 4, 1997 Page 1 (E) AUTHORIZATION TO CALL FOR BIDS FOR THE 1997 WATER MAIN REPLACEMENT PROGRAM (F) AUTHORIZATION TO CALL FOR BIDS FOR DOOR HARDWARE FOR Hard- (G) AUTHORIZATION TO CALL FOR BIDS FOR INTERIOR DOORS FOR THE NEW CITY HALL (H) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF LYNNWOOD FOR RECYCLING COORDINATOR SERVICES (I) ORDINANCE NO. 3134 AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL PROPERTY LOCATED ADJACENT TO STATE ROUTE 104 WITHIN AN AREA OF THE CITY KNOWN AS THE WESTGATE CORRIDOR FROM SINGLE-FAMILY RESIDENTIAL (RS -6) AND MULTI -FAMILY RESIDENTIAL (RM -2.4) TO PLANNED BUSINESS (BP) (J) RESOLUTION NO. 864 DESIGNATING THE EDMONDS COMMUNITY SERVICES DIRECTOR AS THE APPLICANT AGENT FOR OBTAINING FEDERAL EMERGENCY AND/OR DISASTER ASSISTANCE FUNDS Item B: Approval of City Council Meeting Minutes of February 25, 1997 Councilmember Miller made the following correction to the minutes: page 8, fourth paragraph, the sentence should read, "Councilmember Miller pointed out the three year implementation appeared to be less expensive than the five year implementation." COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE CITY COUNCIL MEETING MINUTES OF FEBRUARY 25, 1997 AS AMENDED. MOTION CARRIED, COUNCIL PRESIDENT EARLING ABSTAINED. The agenda item passed is as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 25, 1997 3. AUDIENCE Council Ray Albano, 20916 76th Avenue West, Apt. #1, Edmonds, advised he submitted a request for public Retreat records regarding all expenses incurred at the Council retreat on February 21 - 22, 1997, which will be used to inform the public during the next election. He recalled a letter in the Edmonds Paper which requested complete funding of EMS, and commented if the Council had enough money to spend on an out-of-town retreat and to send a Councilmember and Mayor to Washington DC, it should be able to fulfill the promise to watch over the health, safety, and welfare of its citizens. He next referenced a letter addressed to Mayor Fahey regarding the Edmonds Financial Center Building. He felt the purchase of the building for $300,000 over the appraisal price, the roof and other defects not being deducted from the purchase price, and the need for $119,000 in roof repairs, and over $500,000 in remodeling, showed a total lack of fiscal responsibility by the Council. He felt there was a conflict of interest for the three Councilmembers who took campaign funds from one of the owners of the building (which were returned). Syd Locke, 110 Pine Street, Edmonds, said the presentation to the Council regarding Edmonds City Park on February 25, 1997 by City staff contained false information. The plan of the maintenance area Edmonds City Council Approved Minutes March 4, 1997 Page 2 was an alternate that was not accepted by the City Council on May 18, 1992, when the Park Master Plan was approved. He referenced the Council meeting minutes of May 18, 1992. Mr. Locke said the Parks and Recreation Manager has refused to conform the plans and specifications to the Council decision. He requested the Council reaffirm their priority to remove the maintenance facility. He asked that the lease of the "old Public Works Facility" to Chambers Cable be canceled, and plans to move the maintenance facility to this location be delayed no longer. Mel Critchley, 705 Driftwood Place, Edmonds, addressed safety on the rails. He referred to articles in the May 27, 1996 "US News and World Report" which he provided to the Council. He said the Council was negligent for not standing up for the City in view of the fact that the Federal Railroad Administration and other organizations are corrupt. He urged the Council to protect the community as criteria exists in Edmonds for slower speeds and a safer railroad. He pointed out the frequently malfunctioning arms on Dayton Street. Betty Mueller, 209 Casper Street, Edmonds, circulated a brochure illustrating the Karen Iris Thermo Imaging System. She announced a group of citizens formed the Edmonds Fire Safety Foundation (EFSF) and will operate exclusively for charitable and educational projects through fund raising and other appropriate actions as well as conduct any other authorized or lawful business. Funds from their first fund raiser, "Save a Life" campaign will be used to purchase a Karen Iris Thermo Imaging System which costs $25,000. This helmet -mounted camera allows fire fighters to see in total darkness and a completely smoked -filled room, and instantly detects a body to allow fire fighters to remove the person to safety. A private donor provided half of the funds and encouraged the EFSF to seek donations. The EFSF requested a letter of endorsement from the Mayor and Council in behalf of this fire safety campaign. David Page, 1233 Olympic View Drive, Edmonds, said he too is involved in the fund raising effort for the Karen Iris helmet and noted a letter of endorsement would be beneficial. He explained the "Edmonds Challenge" (sponsored by the Harbor Square Athletic Club, Stevens Hospital, himself, and the Police Safety Committee, and endorsed by the new Edmonds Fire Safety Foundation) which will be held on June 18 to benefit youth services. He urged Councilmembers, the Mayor and all citizens to participate. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, first referenced an article in the Everett Herald which indicated the Lynnwood's representative (for discussion of fire consolidation) would not be a Councilmember or the Mayor. He pointed out the City's need to include funds in future budgets to purchase police vehicles (versus renting cars) due to a new radar gun. He also addressed the sports complex (baseball field), and the upcoming vote on the Snohomish County development center. Concluding, he referenced a letter in the Herald concerning the RTA. The letter addressed bills before the legislature that would undermine the financial stability of the plan. 4. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT' WITH EDMONDS CABLE COMPANY TO LEASE A PORTION OF THE "OLD PUBLIC WORKS FACILITY" Community Services Director Paul Mar explained the term of the lease was April 1, 1997 through June 30, 1999. The tenants would occupy the high bay area space "as is" (approximately 9,000 square feet) as well as the yard behind the security fence. Both the City's legal counsel and Chamber Cable's legal counsel have reviewed the agreement and have approved it to form. Councilmember Haakenson asked the square footage of the entire building. Mr. Mar answered it is approximately 12,000 square feet. Councilmember Haakenson asked if there were plans to utilize the Edmonds City Council Approved Minutes March 4, 1997 Page 3 remaining space. Mr. Mar answered there had been several inquiries regarding the space but no formal proposals have been made. Councilmember Miller asked if the lease at $0.44 per square foot was consistent with the market rate for this type of facility. Mr. Mar answered there is not a great deal of this type of space in the downtown area; similar space may be more costly in the Hwy. 99 area. For Councilmember Myers, Mr. Mar said the proceeds from the lease would go into the Combined Utility Fund as they are the "landlords" of the building. . COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE LEASE AGREEMENT AND AUTHORIZATION FOR THE MAYOR TO SIGN THE LEASE AGREEMENT WITH EDMONDS CABLE COMPANY. MOTION CARRIED. Mayor Fahey pointed out this is a short-term lease agreement (2.5 years). At the end of the lease, the property can again be used by the City for other purposes. There also is additional space on the site for other uses. 5. PROPOSED RESOLUTION AUTHORIZING AN INCREASE IN BUILDING PERMIT FEES TO ESTABLISH NEW PERMIT TECHNICIAN POSITION WITHIN THE BUILDING DIVISION Community Services Director Paul Mar advised a resolution prepared by the City Attorney was included in the Council packet as well as a job description and minutes from discussions by the City Council and Community Services Committee. He explained the cost of the position would be covered by increased building fees. Councilmember Nordquist expressed concern that the resolution designated the fees for the wages of the permit technician. Mr. Mar replied this was a two step process; collection of revenue for building permit fees and payment of wages for this position. Mayor Fahey explained the increases in fees developed as a result of a clear message from individuals with major development projects in the community who are slowed down because the City cannot accomplish the permitting process in a timely manner. These individuals supported the addition of a staff member and were receptive to enhanced fees to fund that position. Fees are currently established to recoup the cost of doing business and the language in the resolution may have been drafted to indicate to the community that fees were being increased to cover additional expenses as a result of this additional staff member. She suggested the resolution state fees were being increased to cover the costs of the operation of this department, without specific reference to this position. Councilmember Myers acknowledged the need to increase fees as indicated by those utilizing the department and the need to hire a permit technician but preferred the issues be separated. Mr. Mar suggested the resolution be amended to read (second paragraph), "WHEREAS, the City Council finds that the increased revenue shall be utilized to cover the added costs of processing permits to speed up the permitting process". COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ADOPT RESOLUTION #865 WITH THE WORDING AS INDICATED BY MR. MAR (WHEREAS THE CITY COUNCIL FINDS THAT THE INCREASED REVENUE SHALL BE UTILIZED TO COVER THE ADDED COSTS OF PROCESSING PERMITS TO SPEED UP THE PERMITTING PROCESS.) Edmonds City Council Approved Minutes March 4, i 997 Page 4 Council President Earling appreciated Mr. Nordquist's comments but indicated he would vote against the motion as he preferred this issue be moved to the March 18 agenda to allow the City Attorney to review the resolution and incorporate Councilmembers' comments. Councilmember Haakenson thanked staff for their patience in the creation of this position. He agreed with Council President Earling's suggestion that the City Attorney review the resolution. Councilmember Myers asked if this would significantly slow down the process. Mr. Mar answered it would be a two week delay. Mayor Fahey recommended the Council authorize the establishment of the position would allow the hiring process to continue. The resolution could be placed on the March 18 agenda as fees would not be implemented until the permit technician is hired. COUNCILMEMBER MYERS WITHDREW THE MOTION, WITH THE AGREEMENT OF THE SECOND. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO PROCEED WITH THE POSITION OF BUILDING PERMIT TECHNICIAN AND ESTABLISH A NEW JOB DESCRIPTION. MOTION CARRIED. Mayor Fahey asked if the authorization of the appropriate budget adjustment could be delayed until passage of the resolution. Administrative Services Director Art Housler answered yes. 5A. PARKING ORDINANCES Community Services Director Paul Mar advised the three ordinances were the result of the Council hearings held in February. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR ADOPTION OF ORDINANCE #3135, IMPLEMENTING EMPLOYEE PARKING PERMIT ZONES ON SECOND AVENUE SOUTH OF DAYTON ST.; ALDER STREET BETWEEN 2ND AVE. AND 3RD AVE.; 3RD AVE. N. NORTH OF EDMONDS ST., AND ADMIRAL WAY SOUTH OF DAYTON ST. MOTION CARRIED. COUNCILMEMBER MYERS MOVED, SECONDED BY' COUNCILMEMBER VAN HOLLEBEKE, FOR ADOPTION OF ORDINANCE #3136, IMPLEMENTING 3 -HOUR LIMITED PARKING ON SECOND AVE. SOUTH OF DAYTON ST.; ALDER STREET BETWEEN 2ND AVE. AND 3RD AVE.; AND 3RD AVE. N. NORTH OF EDMONDS ST. MOTION CARRIED. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCIL MEMBER NORDQUIST, FOR ADOPTION OF ORDINANCE #3137, IMPLEMENTING 3 -HOUR LIMITED PARKING ON ADMIRAL WAY SOUTH OF DAYTON ST. TO THE END OF THE PUBLIC RIGHT-OF-WAY TWENTY-FOUR HOURS EACH DAY, SEVEN DAYS EACH WEEK. MOTION CARRIED. 6. MAYOR Mayor Fahey congratulated Parks and Recreation Director Arvilla Ohlde for bringing to fruition the dedication and ground breaking of Brackett's Landing Park. She explained Ms. Ohlde located grant funds for two-thirds of the purchase price (the City provided matching funds for the remaining one- third). She also acquired additional grant funds, which the City matched, for development of this passive Edmonds City Council Approved Minutes March 4, 1997 Page 5 park. Mayor Fahey thanked Council President Earling and Councilmembers Myers, Miller, and Van Hollebeke for attending the park's ground breaking ceremony., Mayor Fahey requested the Council review a bulletin included in the Council packet from the Washington Cities Insurance Authority entitled, "Guidelines for Public Response to National Disasters". Mayor Fahey directed the Council attention to a report from the Washington Cities Insurance Authority on an audit of the City's losses and risks. The report indicated the City of Edmonds' losses, as compared with members in the actuary group, were approximately one-half the average. She pointed out this favorable report was a credit to the City's managers who work very hard to control losses and attend to any potential risks as quickly as possible. Mayor Fahey pointed out the packet also included information in response to concerns expressed by Bruce Andahl regarding the Meadowdale area. The City did not require the placement of the visqueen on the hillside; it was the recommendation of the geotech hired by the private property owners. The City then also placed the same application on the right-of-way to prevent rainwater from impacting the right- of-way. She assured the Council a letter containing this information was sent to Mr. Andahl. Mayor Fahey pointed out information in the Council packet regarding the budgeting process and the award received by Tumwater and other cities for the presentation of their budget. Edmonds is attempting to convert its budget book into a format more usable by citizens and still maintaining a workbook containing all the information staff needs. One component of the book would be citizen input prior to the budget process and efforts to develop the budget based on the vision, mission, and goals of the city. A draft vision, mission, and goals were prepared but bad not been formally approved by the Council. She asked for the Council's input on ways to move forward with citizen input. 7. COUNCIL Council President Earling thanked Mayor Fahey and Ms. Ohlde for organizing the Brackett's Landing ground breaking. On another issue, while he was respectful of citizens' right to be critical of elected officials, he expressed concern with the negative statements made during audience comments by one citizen concerning staff members as such statements may hurt those individuals professionally. He requested the City Attorney review the comments made and respond to the citizen making the comments. He disagreed with the statements made as there were no grounds or basis for the comments. Council President Earling requested the Finance Committee consider and make a recommendation to the Council regarding the City's policy of classifying a business as a new business when it moved. Councilmember Nordquist advised this item was placed on the Finance Committee's agenda. Mayor Fahey said she discussed this issue with City Attorney Scott Snyder who will review the City's ordinances to determine if an amendment would be required. Council President Earling announced both he and Mayor Fahey would be out of town for several days and Councilmember Myers would be in charge of the administration of the City. Mayor Fahey advised she and Councilmember White would be attending the National League of Cities meeting. Mayor Fahey pointed out the activities of the National League of Cities directly affect legislation in Washington DC which directly affects the City through unfunded mandates, etc. Edmonds City Council Approved Minutes March 4, 1997 Page 6 COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER MILLER, TO EXCUSE COUNCIL PRESIDENT EARLING'S ABSENCE FROM THE COUNCIL MEETING OF FEBRUARY 25, 1997. MOTION CARRIED. Councilmember Myers reported he participated in the Muscular Dystrophy Association's fund raiser which included being put in jail and raising "bail" to be released. Friends' ability to contribute money to keep him in jail resulted in his 1% hour jail stay. Councilmember Miller concurred with Council President Earling's comments regarding the negative statements made concerning staff members by a member of the public. Having worked with these staff members, he said their integrity was beyond reproach. Further, he challenged Councilmembers to join him in the Edmonds Challenge to benefit youth services. Councilmember Nordquist recognized a Scout in the audience. Daniel Wilkinson, Scout Troop 300, introduced himself and said he was working on Citizenship in the Community. Councilmember Van Hollebeke directed the Council's attention to the message in the Council's packet complimenting Parks and Recreation Director Arvilla Ohlde and Parks and Recreation Maintenance Supervisor Scott Rogers for their immediate response to Mr. Locke's (and Councilmember Van Hollebeke's) request to clean up the maintenance area in City Park. The clean-up will be completed March 7 and landscaping will be planted to provide better screening for the neighbors. Councilmember Van Hollebeke reported Chuck Cain was recently recognized by the Chamber of Commerce as Edmonds Citizen of the Year. The Council thanked Mr. Cain for his many years of contribution to the City of Edmonds. With no further business, the meeting was adjourned at 8:05 p.m. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes March 4, 1997 Page 7 AGENDA LL EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building .650 Main Street 7:00 -10:00 D.M. MARCH 4, 1997 SPECIAL MEETING 6 00 M. - TOUR OF THE EDMONDS CITYHALL ADMINISTRATION BUILDING :;121 FIIrTW i1/ENfJE NORTH 7:00 P.M. - CALL TO ORDER AT PLAZA MEETING ROOM FLAG SALUTE 2. 3. 4. 5. 6. 7. APPROVAL OF AGENDA CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 25, 1997 (C) APPROVAL OF CLAIM WARRANTS #15161 THRU #15968 FOR THE WEEK OF FEBRUARY 24, 1997, IN THE AMOUNT OF $249,815.61 (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM CLARENCE CAPON ($634.39), RICHARD SLYE ($25,000), AND NANSI O. KARLSTEN ($6,113.71) (E) AUTHORIZATION TO CALL FOR BIDS FOR THE 1997 WATER MAIN REPLACEMENT PROGRAM (F) AUTHORIZATION TO CALL FOR BIDS FOR DOOR HARDWARE FOR THE NEW CITY HALL (G) AUTHORIZATION TO CALL FOR BIDS FOR INTERIOR DOORS FOR THE NEW CITY HALL (H) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF LYNNWOOD FOR RECYCLING COORDINATOR SERVICES (1) PROPOSED ORDINANCE AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL PROPERTY LOCATED ADJACENT TO STATE ROUTE 104 WITHIN AN AREA OF THE CITY KNOWN AS THE WESTGATE CORRIDOR FROM SINGLE-FAMILY RESIDENTIAL (RS- A) AND MULTI -FAMILY RESIDENTIAL (RM -2.4) TO PLANNED BUSINESS (BP) (J) PROPOSED RESOLUTION DESIGNATING THE EDMONDS COMMUNITY SERVICES DIRECTOR AS THE APPLICANT AGENT FOR OBTAINING FEDERAL EMERGENCY AND/OR DISASTER ASSISTANCE FUNDS AUDIENCE (3 minute limit per person) (10 Min.) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS CABLE COMPANY TO LEASE A PORTION OF THE "OLD PUBLIC WORKS FACILITY" (15 Min) PROPOSED RESOLUTION AUTHORIZING AN INCREASE IN BUILDING PERMIT FEES TO ESTABLISH NEW PERMIT TECHNICIAN POSITION WITHIN THE BUILDING DIVISION (5 Min.) MAYOR (15 Min.) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.