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04/22/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES APRIL 22, 1997 Following a reception honoring community volunteers at 6:00 p.m., the Edmonds City Council meeting was called to order at 6:58 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Robin Hickok, Police Chief Paul Mar, Community Services Director Arvilla Ohlde, Parks and Recreation Manager Art Housler, Administrative Services Director Jeff Wilson, Current Planning Supervisor Noel Miller, Public Works Superintendent Brent Hunter, Personnel Manager Sandy Chase, City Clerk Jeannie Dines, Recorder Mayor Fahey welcomed members of the audience, noting many were volunteers in the City. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE AGENDA. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 15, 1997 (C) APPROVAL OF CLAIM WARRANTS #15179 THRU #16980 FOR THE WEEK OF APRIL 14, 1997, IN THE AMOUNT OF $171,353.60; AND APPROVAL OF PAYROLL WARRANTS #15708 THRU #15887 FOR THE PERIOD APRIL 1 THRU APRIL 15, 1997, IN THE AMOUNT OF $391,946.70 (D) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED MARCH 31, 1997 Edmonds City Council Approved Minutes April 22, 1997 Page 1 (E) REPORT ON BIDS OPENED APRIL 11, 1997 FOR UNIFORM CLEANING SERVICE FOR A TWO—YEAR CONTRACT AND AWARD OF CONTRACT TO EDMONDS DRY CLEANERS, INC. (F) APPROVAL OF PETTY CASH SCHEDULE (G) APPROVAL OF 1997 THROUGH 1998 POLICE OFFICERS LABOR AGREEMENT (H) APPROVAL OF 1997 THROUGH 1998 POLICE SUPPORT EMPLOYEES LABOR AGREEMENT (I) AUTHORIZATION FOR MAYOR TO SIGN RENEWAL OF EMPLOYEE ASSISTANCE PROGRAM CONTRACT WITH OLYMPIC RESOURCES (J) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH REID MIDDLETON, INC. FOR THE ESTABLISHMENT OF PROPERTY CORNERS FOR THE PUBLIC SAFETY COMPLEX (K) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC TESTING LABORATORIES FOR 1997-98 ONGOING TESTING SERVICES (L) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH HONG WEST AND ASSOCIATES, INC. FOR 1997-98 ONGOING TESTING SERVICES (M) AUTHORIZATION TO PURCHASE THREE REPLACEMENT VEHICLES FOR POLICE DEPARTMENT AND PUBLIC WORKS DIVISION 3. PROCLAMATION RECOGNIZING VOLUNTEERS Mayor Fahey said once a year the City has an opportunity to recognize volunteerism in the community and to acknowledge that many things in the City would not be possible without the efforts of volunteers. Mayor Fahey read a Proclamation declaring April 13 - 19, 1997 Volunteer Week in Edmonds. She recognized the Lions Club President, Al Holte, and member, Tom Snyder, in the audience. The Mayor advised a Proclamation had been presented at a dinner on Saturday acknowledging the Edmonds Lions Club for 50 years of service they have provided to the community such as creation of Sierra Park and beach fire pits, services to the blind and hearing impaired, and flags on major holidays. The Proclamation declared 1997 the Year of the Edmonds Lions in the City of Edmonds. Mayor Fahey next presented Certificates of Acknowledgment to members of the Americorps Program at Madrona Middle School who stenciled 300 storm drains in the City with "Dump No Waste, Drains to Bay or Steam" in an effort to increase environmental awareness. The recipients were Madrona Middle School teacher, Wendy Ubank; Americorps volunteer Laura Schardein; and students Vanessa Cody, Lanning Shields, Kyle Havens, Samantha Stires, Jacob Tanzi, Mike Tanberg, Colin Murphy, Jacob Hitchner, and Sarah Gordon; and parents, Patricia Tanzi and Laurie Murphy. Councilmembers congratulated each recipient. Edmonds City Council Approved Minutes April 22, 1997 Page 2 Mayor Fahey acknowledged the volunteer efforts of members of the City's Crime Watch, Block Watch, Friends of the Library, Edmonds Library Board, Arts Commission, Sister Cities Commission, Planning Board, Architectural Design Board, Cemetery Board, and Volunteer Fire Fighters. As a result of the City's request for stories about "unsung heroes" who helped out during the winter storms, Mayor Fahey presented certificates naming the following citizens as "Edmonds Unsung Heroes": • Marie Bevacqua, who took Jane Roberts, an elderly and somewhat disabled individual, into her home and provided loving care when she was without power for 36 hours during the winter storm. • Jan and Gary Kirkpatrick who volunteered their 4 -wheel drive vehicle to transport Joe and Winnie Smith to the hospital after Mr. Smith was trapped under his automobile and emergency aid crews were unable to provide transport. • Eleanor and Bernie Griffin who stopped a water leak caused by a frozen water pipe in Edna and Ray Metter's apartment (during their absence) and also cleaned up the mess. • Wayne Stevens, owner of Edmonds Auto Rebuild, who worked many hours to unplug drain_ s to prevent flooding that threatened Greg,Olett's business, Edmonds Auto Parts. • Russ Gielski, owner of Video Corner, who drove his bulldozer from his business in Bothell to Edmonds and assisted in unplugging drains, clearing roads, intersections, and parking lots of numerous businesses including the parking lot at Fire Station #6, and generally pitching in to help citizens become mobile (nominated by Josephine Fye and Joseph Dunne and whose actions were witnessed by many others). Mayor Fahey recognized Chuck Cain, Edmonds Citizen of the Year, in the audience, who volunteers in many capacities. Council President Earling pointed out volunteerism in the community reflects the spirit of the community and the community's identification of quality of life expected in the City. He urged everyone to find a way to volunteer in the community, noting volunteer activities display interest in and devotion to the community. Council President Earling presented a Special Recognition Award to John Steinberger for his many years of distinguished and dedicated service to the community and the citizens of Edmonds. Council President Earling explained Mr. Steinberger is a member of the Veterans of Foreign Wars, Sons of the American Revolution, the Cemetery Board, a Shriner, and has organized the Memorial Day Celebration during the past 8-10 years. Council President Earling noted Mr. Steinberger has also taught him a great deal about the community's history. Due to illness, Mr. Steinberger was unable to accept the award in person; his sister, Ann Frances, accepted the award in his absence. Council President Earling urged her to express to Mr. Steinberger the City's sincere appreciation for his efforts in the community. Mayor Fahey also expressed her appreciation for Mr. Steinberger's efforts and wished him well. Mayor Fahey presented a Special Recognition Award to Flo Picardo, who recognized the continuing need for Easter baskets for children living in poverty after the Holy Rosary Church Guild discontinued their program. This effort has grown in recent years; last year Ms. Picardo made 700 baskets and this year she made 842. Mayor Fahey expressed her appreciation to the other "unsung heroes" who assist Ms. Picardo as well as those whose donations enable this program to continue. Mayor Fahey reiterated her heartfelt thanks to volunteers who give their time, talents and energy to make Edmonds a unique City. Edmonds City Council Approved Minutes April 22, 1997 Page 3 Mayor Fahey declared a brief recess. 4. PRESENTATION BY DR M WARD HINDS SNOHOMISH COUNTY HEALTH DISTRICT Councilmember Nordquist, who serves as the Chair of the Health District Board, expressed his appreciation for Dr. Hinds' relationship with the Health Board and for his leadership. He noted Councilmember Myers also serves on the Health Board. Dr. M. Ward Hinds, Snohomish County Health Officer, distributed a County Health Assessment Report to the Council and described the good life expectancy in Snohomish County noting men have a life expectancy of 75 and women of 80. He further discussed mortality rates and commented that they have been steadily falling over the last 15 years. There has been a decline in heart disease; however, no improvement with regard to strokes. He further stated that the infant mortality rate in Snohomish County, is as low as anywhere in the world. Dr. Hinds provided additional statistics with regard to cancer, the proportion of adults currently smoking cigarettes, proportion of mothers receiving first trimester prenatal care, proportion of mothers not smoking during pregnancy, teen pregnancy rates for ages 15-17, mortality from motor vehicle trauma, proportion of adults reporting they always use seatbelts, mortality from homicide and firearms, homicide and suicide rates by age group, incident and mortality rates of Tuberculosis and AIDS. For Councilmember White, Dr. Hinds explained the mortality rates reflected deaths of Snohomish County residents, regardless of where the death occurred. Mayor Fahey thanked Dr. Hinds for his presentation and expressed her appreciation for his efforts, particularly the infant and children inoculation program. 5. ANNUAL REPORT PRESENTED BY THE SISTER CITY COMMISSION Commission Al Huff, Chair of the Edmonds Sister City Commission, thanked Mayor Fahey and the Council for their support. He also thanked Mayor Fahey for assigning Parks and Recreation Director Arvilla Ohlde as liaison to the Sister City Commission. He recognized the historical perspective provided. by Hellon Wilkerson, a long-time member of the Commission. He then explained the 1996 Annual Report, prepared by former Chair Steve Waite, includes three goals, 1) to raise the visibility and image of the Commission in order to promote its goals; 2) to expand and provide new cultural opportunities to a broader range of recipients, and 3) to promote Edmonds and become the central component in the fabric that comprises this multi -faceted town. Efforts to accomplish these goals included the Sister City State- wide conference, increased publication of information regarding Sister City's activities in the newspaper, expansion of their membership, Stevens Hospital physicians' annual exchange program, student exchange program, sister school relationships, art exchange, and Hekinan Week. He noted Hekinan Week events will be expanded to four days this year. He announced the City's relationship with Hekinan resulted in a $30,000 contribution toward Centennial Park and Hekinan now plans to make a donation to the City for restoration of the waterfront in the near future. Mr. Huff explained the City of Hekinan's fiftieth anniversary is in April 1998 and hoped Mayor Fahey, several Sister City Commissioners, and citizens could travel to Hekinan to be part of their celebration and solidify the cities' relationship. He advised the Commission would like to establish an adult and business exchange program. Edmonds City Council Approved Minutes April 22, 1997 Page 4 Mayor Fahey expressed her appreciation for the efforts of the Sister City Commission, acknowledged the efforts of former Chair Steve Waite, and echoed Mr. Huffs comments regarding the time and effort Ms. Ohlde provides to the Sister City Commission, often beyond staff time. 6. DESIGNATION OF A CITY FLOWER Mayor Fahey withdrew this item from the agenda as it had recently been determined that Edmonds designated a flower in 1925. She will continue discussion with the Garden Club to determine whether a change should be made. She did not foresee action on this item within the next month; however, attempts would be made to resolve this before summer because the group who proposed the City designate a flower would like to present it to the Hekinan delegation. 7. RESOLUTION NO. 869 SUPPORTING CONTINUED SECTION 8/HUD FUNDING Mayor Fahey recalled last week several citizens addressed the Council during the audience participation portion of the meeting regarding their concerns that funding for Section 8 Housing may be in jeopardy and asked the Council to take whatever action they could to secure funding for these facilities in the future. At that meeting, Councilmember Miller suggested a Resolution be drafted and forwarded to Congress and the President requesting a continuation of funding for this program; Mayor Fahey recommended the Council approve the Resolution. She was unable to provide a written report due to the need. to follow up on information provided this afternoon. She noted the staff person who handles housing issues at the National League of Cities assured her that Congressional funding to HUD for Section 8 programs for the elderly would not be eliminated; allocation of funding for Section 8 housing is being considered but they were aware of the critical need and the establishment of facilities that are meeting the needs of the elderly which would receive first priority for Section 8 funding. However, this funding would no longer be provided via twenty year mortgage plans, but would be re-established annually. Mayor Fahey noted the owner of the property indicated he has every intention of maintaining it as low income housing if he can work out the arrangements with HUD. Councilmember Miller thanked Mayor Fahey and staff for researching this matter and asked if a letter could be sent to the residents of the Olympic View apartments describing this information. Mayor Fahey indicated it was her intention to have a letter, accompanied by the Resolution, sent to residents. She noted the 20 year commitment to Olympic View mortgage expires September 1997; Sound View's mortgage has two more years. She stressed there was a one year extension which would provide ample time to address this issue. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF RESOLUTION NO. 869 SUPPORTING CONTINUED SECTION 8 HUD FUNDING. MOTION CARRIED. 8. REALLOCATION OF FUNDS FOR EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT Councilmember Van Hollebeke recalled on October 15, 1996, the Council generously provided funding for the Edmonds Alliance for Economic Development for two purposes. The first purpose was completed several months ago; the second purpose was development of an information kiosk located near the waterfront. He explained the project scope has grown from the original plan; the kiosk will have a telephone system linking visitors to restaurants, hotels/motels, current event information, etc. The cost of the phone system is being provided by GTE; however, there are costs for electricity and wiring that were not originally foreseen in this project. The Edmonds Port, the City's partner in the Alliance for Edmonds City Council Approved Minutes April 22, 1997 Page 5 Economic Development, has agreed to take on this project and accept the financial responsibility. Snohomish County allowed the grant allocation to be transferred to the Port. The Port has requested the Council continue to provide the $3,000 in matching funds and the Alliance requests these funds be provided in three ways, 1) $500 for maintenance of the kiosk, 2) $500 for an advertisement in a South Snohomish County map, and 3) $2,000 for either a large advertisement in a regional magazine or increased radio advertising (which increases merchants visibility during the holiday season). COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, TO REALLOCATE FUNDS FOR EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT IN THE AMOUNT OF $3,000, PREVIOUSLY AUTHORIZED. Council President Earling indicated his support of the motion and the project and recalled at the October 1996 meeting a desire for the Council to be kept aware of the plans for the Edmonds Alliance for Economic Development, including a financial plan. Councilmember Myers pointed out these funds were previously authorized by the Council and were only being reallocated. He hoped businesses in the City would also provide financial support as they, as well as the City, ultimately benefit. MOTION CARRIED. 9. MAYOR Mayor Fahey thanked Council President Earling and Councilmembers for allowing time on the agenda to recognize volunteers. Mayor Fahey urged citizens to participate in an Affordable Housing Forum on May 13 at 1:00 in the Library Plaza Room. She noted the concerns expressed by seniors indicate the need to address this critical matter. 10. INDIVIDUAL COUNCIL REPORTS/UPDATE ON RESPECTIVE BOARD MEETINGS Council President Earling reported the. Community Transit's (CT) Operation Base is nearing completion and offered to provide a tour of the facility. He noted the Base will house all CT's vehicle needs for the foreseeable future. He said CT is considering a series of potential annexations to expand their operating area; the largest expansion would be annexation of the entire County with the exception of Everett. He requested feedback from Councilmembers regarding this issue. The RTA Draft Implementation for the ten year buildout is in public circulation and a hearing will be held Thursday, April 24 in King County. Hopefully, the RTA Board will be able to pass the Implementation Plan in May. Councilmember Van Hollebeke, Chair of the Edmonds Alliance for Economic Development, expressed his appreciation of the Mayor and Council's support. He urged Councilmembers to attend the Alliance's open house on April 23 at 4:30 at the Edmonds Senior Center which would provide an overview of the Alliance's accomplishments and objectives. He advised the open house would feature a Channel 9 economist who would address the regional economy. Councilmember Nordquist advised the Health Board retreat addressed "What is Public Health?" He said Boeing is considering accreditation of the health care facilities its employees use and pointed out there is Edmonds City Council Approved Minutes April 22, 1997 Page 6 a great deal of interest in the issue of cost containment versus quality of care, which may be a role of Public Health. Councilmember Nordquist also wished Council President Earling a Happy Birthday. Councilmember Myers pointed out a new Student Representative from Meadowdale High School will join the Council in June. He suggested the Council expand the Student Representative program to include any high school student in Edmonds. He reported on the construction of Edmonds-Woodway High School and offered to arrange a tour of the new building next month. Mayor Fahey reported former Student Representative Alex Moore received several scholarships to attend Whitman College. Councilmember Haakenson advised a consultant was hired earlier this year to look at SnoCom and subcommittees were formed to study the findings. He serves on the Climate Subcommittee, which is considering recommendations regarding working conditions of SnoCom employees, a vital part of the 911 system. He invited the public to attend the April 27 Council meeting which would be an EMS workshop. Councilmember White advised it was announced at the Port meeting that the proposed engineering plans for the Edmonds Port were deficient based on the Code interpretation. Construction (and completion) of the new facility will be delayed approximately 30 days with completion in mid-December. Plans for a Cultural Arts and Convention facility are proceeding; more public information will be available soon. He urged anyone interested in participating in this project to contact him or the City. Councilmember Miller referred to a memo from Councilmembers Haakenson and Myers regarding the Human Resources Study and requested it be placed on the next available Council agenda for action. Mayor Fahey thanked Executive Secretary Dee McGrath and Personnel Coordinator Georgia LaBelle for. their assistance with the Volunteer Reception and recognition. With no further business, the Council meeting was adjourned at 8:30 p.m. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes April 22, 1997 Page 7 AGENDA r EDMONDS CITY COUNCIL u Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. APRIL 22, 1997 WORK MEETING 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 15, 1997 (C) APPROVAL OF CLAIM WARRANTS #15179 THRU #16980 FOR THE WEEK OF APRIL 14, 1997, IN THE AMOUNT OF $171,353.60; AND APPROVAL OF PAYROLL WARRANTS #15708 THRU #15887 FOR THE PERIOD APRIL 1 THRU APRIL 15, 1997, IN THE AMOUNT OF $391,946.70 (D) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED MARCH 31, 1997 (E) REPORT ON BIDS OPENED APRIL 11, 1997 FOR UNIFORM CLEANING SERVICE FOR A TWO-YEAR CONTRACT AND AWARD OF CONTRACT TO EDMONDS DRY CLEANERS, INC. (F) APPROVAL OF PETTY CASH SCHEDULE (G) APPROVAL OF 1997 THROUGH 1998 POLICE OFFICERS LABOR AGREEMENT (H) APPROVAL OF 1997 THROUGH 1998 POLICE SUPPORT EMPLOYEES LABOR AGREEMENT (1) AUTHORIZATION FOR MAYOR TO SIGN RENEWAL OF EMPLOYEE ASSISTANCE PROGRAM CONTRACT WITH OLYMPIC RESOURCES (J) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH REID MIDDLETON, INC.. FOR THE ESTABLISHMENT OF PROPERTY CORNERS FOR THE PUBLIC SAFETY COMPLEX (K) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC TESTING LABORATORIES FOR 1997-98 ONGOING TESTING SERVICES (L) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH HONG WEST AND ASSOCIATES, INC. FOR 1997-98 ONGOING TESTING SERVICES (M) AUTHORIZATION TO PURCHASE THREE REPLACEMENT VEHICLES FOR POLICE DEPARTMENT AND PUBLIC WORKS DIVISION 3. (30 Min.) PROCLAMATION RECOGNIZING VOLUNTEERS 4. (20 Min.) PRESENTATION BY DR. M. WARD HINDS, SNOHOMISH COUNTY HEALTH DISTRICT S. (20 Min.) ANNUAL REPORT PRESENTED BY THE SISTER CITY COMMISSION 6. (10 Min.) DESIGNATION OF A CITY FLOWER 7. (10 Min.) PROPOSED RESOLUTION SUPPORTING CONTINUED SECTION 8/HUD FUNDING EDMONDS CITY COUNCIL MEETING AGENDA APRIL 22, 1997 PAGE TWO 8. (10 Min.) REALLOCATION OF FUNDS FOR EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT (5 Min.) MAYOR 10. (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 1 Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.