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05/27/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES MAY 279 1997 Following a 6:45 p.m. interview of a candidate for the Sister City Commission, the Edmonds City Council meeting was called to order by Mayor Pro Tem Earling at 7:00 p.m. in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Pro Tem Roger L. Myers, Council President Pro Tem Gary Haakenson, Councilmember Roger L. Myers, Councilmember Dick Van Hollebeke, Councilmember Jim White, Councilmember ABSENT Barbara Fahey, Mayor John Nordquist, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Paul Mar, Community Services Director Art Housler, Administrative Services Director Robin Hickok, Police Chief Arvilla Ohlde, Parks and Recreation Manager Jim Walker, City Engineer Scott Snyder, City Attorney Sandy Chase, City Clerk Stephanie Goings, Recorder Mayor Pro Tem Earling asked the Council to add Agenda Item 4A, a presentation by Councilmember Don Gough of the City of Lynnwood regarding Medic 7. Councilmember Haakenson inquired if the item could be moved up to 2A instead of 4A since Mr. Gough had the Lynnwood City Council Meeting to attend at 7:30. Mayor Pro Tem Earling suggested that the items before 4-A could be kept short and that would help facilitate Mr. Gough leaving sooner. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER MYERS, TO Addition to ADD ITEM 4A, PRESENTATION BY COUNCILMEMBER DON GOUGH OF THE CITY OF LYNNWOOD REGARDING MEDIC 7. MOTION CARRIED. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 2. CONSENT AGENDA ITEMS Councilmember Miller pulled Item B. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR PASSAGE OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. The agenda items passed are as follows: (A) ROLL CALL Edmonds City Council Approved Minutes May 27, 1997 Page 1 (C) APPROVAL OF CLAIM WARRANTS #15193 THRU #17685 FOR THE WEEK OF MAY 19, 1997, IN THE AMOUNT OF $246,375.43; AND APPROVAL OF PAYROLL WARRANTS #16093 THRU #16281 FOR THE PERIOD MAY 1 THRU MAY 15, 1997 IN THE AMOUNT OF $429,337.15 (D) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED APRIL 30, 1997 (E) REPORT ON BIDS OPENED MAY 20, 1997, FOR THE MUSEUM ROOF REPLACEMENT AND AWARD OF CONTRACT TO ACCESS SERVICES, INC. ($27,611.55, INCLUDING SALES TAX) (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SNOHOMISH REGIONAL NARCOTICS TASK FORCE FOR PERIOD 7/1/97 - 6/30/98 (G) ACCEPTANCE OF A FIVE FOOT UTILITY EASEMENT FROM DAVID AND WINONNA WEBB AT 920 DAYTON STREET (H) RESOLUTION NO. 873 COMMENDING ROBBIE CUNINGHAM AS STUDENT COUNCIL REPRESENTATIVE Item B: Approval of City Council Meeting Minutes of May 20, 1997 Councilmember Miller pulled Item B to request that the Minutes of May 20 be corrected on page 12, last sentence, to reflect that it was Councilmember Miller that asked the question Mr. Hunter was responding to. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, Approve FOR APPROVAL OF ITEM B WITH THE CORRECTION ON PAGE 12. MOTION CARRIED. Agenda Item B reads as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 20, 1997 3. PRESENTATION OF RESOLUTION AND PLAQUE TO ROBBIE CUNINGHAM. STUDENT REPRESENTATIVE Council President Pro Tem Myers provided a brief history of the student representative program. He stated that in January of this year the Council was fortunate to have Robbie Cuningham serve as the student representative to help provide a youthful perspective. Robbie was selected from Edmonds-Woodway High School and appointed to serve January through June. After tonight a representative from Meadowdale High School will be serving with the Council. Council President Pro Tem Myers read Resolution No 873 into the record, commending Robbie for his service as a student member of the Edmonds City Council. The Resolution, along with a plaque, were presented to Robbie. Student Representative Cuningham commented that this is a great program to participate in and he appreciated the opportunity to serve with the Council. He also gave his best wishes to the next student representative. Mayor Pro Tem Earling stated that in his 5-plus years on the Council he has had the opportunity to see many student representatives, and that Robbie Cuningham is among the best that have served. Edmonds City Council Approved Minutes May 27, 1997 Page 2 4. RECOGNITION OF STEVE DALEY, ATHLETICS/AQUATICS COORDINATOR, RECIPIENT OF WASHINGTON RECREATION & PARK ASSOCIATION'S YOUNG PROFESSIONAL CITATION OF MERIT AWARD Mayor Pro Tem Earling introduced Jim Webster who is associated with the Washington Recreation and Park Association. Mr Webster stated that he was pleased to share in the recognition of Mr. Daley. Each year the Washington Recreation and Park Association, a membership organization that has 1200 members throughout the State of Washington, has an awards program where individuals are recognized for their outstanding service to the association, their profession, and the community. This year, Steve Daley, Aquatics Coordinator for the City of Edmonds, was one of two individuals that were singled out as the Young Professional of the Year. It is an honor that only 6 other people have been recognized by the Association in the past. Mr. Webster indicated that although the plaque has Steve Daley's name on it, it is also an award to the whole community, to the City Council who provide the guidance, the policies, and the resources that allow staff to perform at the high level that Mr. Daley does on a continuing basis. Mr. Webster stated that it was with a great deal of pleasure that he, as Executive Director of the Washington Recreation and Park Association, congratulates Steve Daley, the City Council, and the community of Edmonds in receiving the 1997 Young Professional Award. Mayor Pro Tem Earling stated Mr. Daley is a graduate of Pacific Lutheran University and a former anti-submarine warfare operator with the US Navy. Before coming to Edmonds, Mr. Daley worked for the Boys and Girls Club in the Cities of Lynnwood and Mountlake Terrace. He has been a league official and volunteer in volleyball, basketball, football and baseball for people of all ages and affiliations as part of his work in the Edmonds community as well as his home community of Stanwood. Mayor Pro Tem Earling read into the record the award Steve Daley earned. It recognized the outstanding contributions of Mr. Daley as well as his continuous service to the park and recreation movement in the State of Washington. Steve Daley thanked the Edmonds community for the opportunity to serve and also thanked Arvilla Ohlde, Parks and Recreation Manager, and Brian McIntosh, Recreation Supervisor, for their support. Councilmember Myers noted that the City of Edmonds and the Edmonds School District have worked very hard to build a strong bond to serve the youth of the City and Mr. Daley has been a very important part of that. Councilmember Van Hollebeke stated that he has had opportunities to work with Mr. Daley through the aquatics program and he has always shown tremendous enthusiasm. 4. A. PRESENTATION BY COUNCILMEMBER DON GOUGH OF THE CITY OF LYNNWOOD REGARDING MEDIC 7 Mayor Pro Tem Earling introduced Lynnwood City Councilmember Don Gough, and stated that Deb Ayrs (Medical Services Director with Medic 7) was in the audience. Mr. Gough stated part of Lynnwood's concern in resolving the current state of affairs with Medic 7 is to ensure an open process through a direct dialogue through Lynnwood and each of the jurisdictions and other groups that form the Medic 7 community. He commented that the purpose of his asking to be placed on the agenda was to have a chance to discuss with the Edmonds City Council concerns related to Medic 7. He noted that he was at the meeting to listen, to find out the concerns of Edmonds, and to answer any and all questions the Council may have about what has been going on in the last 12 months. Mr. Gough informed the Council that he has had meetings with two other cities. As a result of the meetings, he indicated Lynnwood will Edmonds City Council Approved Minutes May 27, 1997 Page 3 put together some ideas and some proposals that they would like to bring up to the next Medic 7 meeting on June 12. Mayor Pro Tem Earling inquired if it was possible to have copies of the minutes from the meetings that Mr. Gough had had with the other cities on this issue in order for the Edmonds City Council to have information available from those meetings which will provide an idea of the other cities' concerns. Councilmember Haakenson asked that Mr. Gough review the history of the yearly renewal process of Medic 7 and some of the problem areas. Mr. Gough stated that in 1979 Medic 7 was developed by an interlocal agreement between various cities and Fire District 1. In May of 1996, Fire District 1 announced that it was withdrawing entirely from Medic 7. (They actually did not pull out fully.) There is an allowance in the interlocal agreement that with six months notice an entity may fully and entirely withdraw from the program. Every year there is the opportunity to withdraw from Medic 7. No one exercised that privilege from 1979 until May 1996 when Fire District 1 announced they would be out effective January 1, 1997. Fire District 1 was $472,000 out of a $1.3 million budget; it was the biggest contributor and that caused the other cities to pick up the difference. Mr. Gough referred to the workshop the Edmonds City Council held and suggested that was an excellent resource for the citizens which explains what has happened in greater detail. Councilmember Haakenson confirmed that Fire District 1/11, the cities of Lynnwood, Edmonds, Brier, Mountlake Terrace and perhaps Woodway have agreed to participate in the funding of Medic 7 through 1998. Therefore, there is no immediate danger. Mr. Gough stated that the concern was the year-to-year situation with a 6 -month out clause doesn't make a lot of sense. It is important to provide long-term stability for the program. Councilmember Van Hollebeke asked for clarification if Mr. Gough is representing the City of Lynnwood? Mr. Gough stated his authority in speaking this evening comes from two sources. He is the elected Medic 7 representative, and he sits on the Medic 7 Board. In addition, on April 28, the Lynnwood City Council adopted a resolution authorizing the Medic 7 representative and the Mayor to discuss preserving the Medic 7 program as a regional multi -city service. Councilmember Miller questioned why the Medic 7 Chair and other Boardmembers were not present tonight, or if Mr. Gough is acting on behalf of only the City of Lynnwood to seek an open process outside of the Medic 7 Board. Mr. Gough stated the City Council of Lynnwood has asked for the Medic 7 representatives to speak to each of the cities to come up with ideas and suggestions. A major factor is that the City of Lynnwood recognized paramedics are becoming disgruntled with regard to this matter. Lynnwood proceeded to act through its resolution to guarantee that they will solidify and stabilize this program and ensure the paramedics will be able to provide the service to the community. Mr. Gough stated it was his understanding several paramedics were planning to leave. It was explained that Medic 7 has 12 highly -trained paramedics and that to run one and a half units it takes all 12 paramedics to staff that one and half car situation for 24 hours a day, seven days a week. If Medic 7 was to lose one or two paramedics it would limit the ability to have a car operational. It would take six to eight months to restaff any opening. The City of Lynnwood stepped up and guaranteed that they would help/see to the stabilization of the Medic 7 program. Councilmember Myers agreed there is a need to stabilize the situation. He inquired if Mr. Gough saw any similarities between this situation and the proposal to extend the fire service throughout the entire region as well. In Mr. Myers opinion, these two issues are somewhat related. Mr. Gough stated that he had supported (although he was in the minority among the Council) the idea of Lynnwood being involved in the fire consolidation issue. He believes there is a connection between the two issues, Edmonds City Council Approved Minutes May 27, 1997 Page 4 however, he was not in the majority vote on the part of the Lynnwood Council. Therefore, he is trying to deal with the specific Medic 7 issue. Mayor Pro Tem Earling asked to what extent the City of Lynnwood planned to support and stabilize Medic 7? Mr. Gough stated that Lynnwood does not have any specific solutions at this time, but they felt their commitment was a two prong situation: one, to stabilize the current situation so that people are not leaving which would cause a direct reduction in service immediately; and two, to develop a long- term multi-year commitment to Medic 7; not a six months out clause. Mayor Pro Tem Earling inquired if the first goal of giving security to the labor force has been achieved? Mr. Gough responded at the moment it has been achieved. Mayor Pro Tem Earling clarified the real issue at this meeting then is formulating a group of public entities that could make a longer term commitment. Mr. Gough said the depth of the commitment on the part of Lynnwood is such that if a participating entity pulled out, Lynnwood would come in and pick-up the tab and save the system. Lynnwood would do that in order to stabilize the situation pending some solutions. Councilmember Haakenson asked about Fire District 1/11; if they pulled out of Medic 7, would Lynnwood step up to cover their share as well? He stated information he would like to receive is that if Lynnwood anticipates that at some point in time Fire District 1/11 is going to pull out, what would it mean financially to the City of Edmonds if Lynnwood picks up the slack? Councilmember Van Hollebeke commented that if an entity pulls out of Medic 7, and Medic 7 is kept in tact with no substantial reduction in cost, it means that all the remaining participants would have to pick up the slack. He does not see any way around that. Councilmember Miller commented that a possible solution/idea would be for the Medic 7 program to become a fire -based program rather than hospital-based. This would mean that one of the Fire Departments in the South County would take. over Medic 7 in order to get over this hurdle of every year of knowing whether or not the funding would be there. In Mr. Miller's opinion, it is linked somewhat to the consolidation discussion which the cities are engaging in. The fact that Lynnwood has opted not to participate in the consolidation discussions essentially blocks the idea of discussing the option of the Medic 7 program becoming part of that consolidation and becoming a fire -based program. Mr. Gough stated Edmonds is the third jurisdiction to raise this question. He indicated this is a critical issue that needs to be seriously talked about. Mayor Pro Tem Earling commented it is important to view ourselves as part of a regional solution on this and other issues. The point that Councilmember Miller raises is a fair one. We are seeking a regional solution on one issue, and the two issues are related. In order to take a look at the entire potential, the discussions should be broadened to include the City of Lynnwood in some sort of a fire consolidation discussion. Council President Pro Tem Myers stated that he shared the views of Councilmembers Miller and Earling. Also a week ago he had attended a consolidation workshop in Kent where he saw that fire consolidation can be very effective and it can work. Councilmember Myers commented he believes a regional solution can be found by consolidation, by merging, and by putting the two together (fire consolidation and Medic 7). He feels that is the ultimate answer. Edmonds City Council Approved Minutes May 27, 1997 Page 5 Councilmember Haakenson inquired what has been the turnover with regard to paramedics. Deb Ayres, Medic 7, responded there are 12 paramedics; 5 have been employed since the beginning (1979); the other 7 have been employed over the last 4 years. When the half-time truck went into service, 4 were hired. Ms. Ayres responded further to questions and indicated she is not aware of any paramedics who are planning on leaving at this point. Mr. Gough brought to the attention of the Council a proposed amendment to the interlocal agreement that was in the last page of the packet. The amendment gives authority to the member city representatives to extend the date for giving written notice of withdrawal by up to fifteen days. Mayor Pro Tem Earling thanked Mr. Gough for coming before the Council, and stated that he felt the Council was committed to finding regional solutions on regional problems. 5. ORDINANCE NO. 3146 AMENDING THE APPLICATION REQUIREMENTS FOR EMPLOYEE PARKING PERMITS, UNDER CHAPTER 8.51 ECC. BY ELIMINATING THE REQUIREMENT TO FURNISH VEHICLE LICENSE NUMBERS IN THE APPLICATION. REDUCING THE APPLICATION FEE TO $12.50 FROM $25.00 FOR APPLICATIONS SUBMITTED AFTER JUNE 30 OF EACH CALENDAR YEAR, AND PERMITTING ANY PERMITS APPLIED AFTER DECEMBER 1 TO BE EFFECTIVE THROUGH THE SUBSEQUENT CALENDAR YEAR Paul Mar, Community Services Director, stated that these were three minor changes to the successful employee parking program. The changes entail that at the time a permit is applied for, it will no longer be necessary to supply the vehicle license plate number. The second change would be that any application after June 30 and before December 1 will pay half price. And, applications received after December 1 will pay full fee but the permit would be effective for December and the following year. COUNCIL PRESIDENT PRO TEM MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO ADOPT ORDINANCE NO. 3146. MOTION CARRIED. The Ordinance reads as follows: ORDINANCE NO. 3146 AMENDING THE APPLICATION REQUIREMENTS FOR EMPLOYEE PARKING PERMITS, UNDER CHAPTER 8.51 ECC, BY ELIMINATING THE REQUIREMENT TO FURNISH VEHICLE LICENSE NUMBERS IN THE APPLICATION, REDUCING THE APPLICATION FEE TO $12.50 FROM $25.00 FOR APPLICATIONS SUBMITTED AFTER JUNE 30 OF EACH CALENDAR YEAR, AND PERMITTING ANY PERMITS APPLIED AFTER DECEMBER 1 TO BE EFFECTIVE THROUGH THE SUBSEQUENT CALENDAR YEAR 6. MAYOR Mayor Pro Tem Earling stated that the Council had an opportunity before the regularly scheduled meeting to meet with Tanya Yoshida -Rude who was nominated by the Sister City Commission after a round of interviews, and he would entertain nominations at this time. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, TO ACCEPT TANYA YOSHIDA-RUDE TO THE SISTER CITY COMMISSION. MOTION CARRIED. 7. INDIVIDUAL COUNCIL REPORTIUPDATES ON RESPECTIVE BOARD MEETINGS Mayor Pro Tem Earling stated that since the first of April the RTA has been able to collect taxes from the approval the voters gave the RTA last year. There is enough money now to start four projects; one of Edmonds City Council Approved Minutes May 27, 1997 Page 6 the projects is a Park and Ride Center at Ash Way. This is being constructed in cooperation with DOT and CT who are also contributing funds. The project will provide spaces for 1,000 more cars. Council President Pro Tem Myers stated he attended a workshop in Kent on May 9 on fire consolidation and reviewed a successful program that is based in Oregon. He is more committed to supporting solidation p g pIl g a regional fire system than ever. Councilmember White stated he had attended a Port meeting. He reported the Port went out to bid for new proposals for construction, and the new bids came in about $100,000-1ess than initial bids. Parking lot space will be taken up with construction materials as early as this week which will affect parking at the Port. Mr. White also serves as the representative to the Cultural Arts Stadium and Convention District. This project continues to move forward; a proposal will be placed before the public for a vote to construct a cultural performing arts center in conjunction with a convention facility. The location has not yet been decided. Councilmember Haakenson stated he serves on the Medic 7 Board. He added that he is committed to a regional solution to the Medic 7 problem. They are working constantly to solve the long term situation for Medic 7 to continue to provide the services for our citizens that exists now. In addition, Mr. Haakenson stated that it has been a pleasure to work with Robbie Cuningham. Councilmember Van Hollebeke who serves on the Edmonds Alliance for Economic Development announced the information kiosk is under the final design phase. The information kiosk will be located Develop. in the parking lot of the antique mall (across the street from the ferry loading area). They are looking to replicate that design in a smaller fashion all around Edmonds in the commercial districts. Councilmember Miller stated that he had attended the Memorial Day Service at the Edmonds Cemetery Day and was impressed by the wonderful job the Cemetery Board had done with the service. He Service congratulated Steve Daley, Athletics/Aquatics Coordinator, on his award, noting it speaks well of him and the Parks and Recreation Department. Mr. Miller also congratulated Robbie Cuningham on his service and his acceptance to UPS and wished him well. Council President Pro Tem Myers thanked Mayor Pro Tem Earling for his rendition of taps at the Memorial Day Service. It was a moving ceremony. Robbie Cuningham, Student Representative, thanked the Council again for the opportunity to meet with them and see how the City of Edmonds is run. 8. EXECUTIVE SESSION REGARDING A LEGAL MATTER City Attorney Scott Snyder stated the City Council will be meeting in Executive Session in order to consider legal advice regarding a pending claim and lawsuit against the city. Mayor Pro Tem Earling announced it is not anticipated that any action will be taken as a result of the Executive Session, and the Council will adjourn at the end of the Executive Session. It is expected that the Executive Session will last for 30 minutes. Mayor Pro Tem Earling excused the Council to Executive Session at 8:00 p.m. BARBARA S. FAHEY, MAYOR SANDRA S, CHASE, CITY CLERK Edmonds City Council Approved Minutes May 27, 1997 Page 7 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building - 650 Main Street 7:00 -10:00 p.m. MAY 27, 1997 WORK MEETING 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 20, 1997 (C) APPROVAL OF CLAIM WARRANTS #15193 THRU #17685 FOR THE WEEK OF MAY 19, 1997, IN THE AMOUNT OF $246,375.43; AND APPROVAL OF PAYROLL WARRANTS #16093 THRU #16281 FOR THE PERIOD MAY 1 THRU MAY 15, 1997, IN THE AMOUNT OF $429,337.15 (D) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED APRIL 30, 1997 (E) REPORT ON BIDS OPENED MAY 20, 1997, FOR THE MUSEUM ROOF REPLACEMENT AND AWARD OF CONTRACT TO ACCESS SERVICES, INC. ($27,611.55, INCLUDING SALES TAX) (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SNOHOMISH REGIONAL NARCOTICS TASK FORCE FOR PERIOD 7/1/97 - 6/30/98 (G) ACCEPTANCE OF A FIVE FOOT UTILITY EASEMENT FROM DAVID AND WINONNA WEBB AT 920 DAYTON STREET (H) PROPOSED RESOLUTION COMMENDING ROBBIE CUNINGHAM AS STUDENT COUNCIL REPRESENTATIVE 3. (10 Min.) PRESENTATION OF RESOLUTION AND PLAQUE TO ROBBIE CUNINGHAM, STUDENT REPRESENTATIVE 4. (10 Min.) RECOGNITION OF STEVE DALEY, ATHLETICS/AQUATICS COORDINATOR, RECIPIENT OF WASHINGTON RECREATION & PARK ASSOCIATION'S YOUNG PROFESSIONAL CITATION OF MERIT AWARD 5. (5 Min.) PROPOSED ORDINANCE AMENDING THE APPLICATION REQUIREMENTS FOR EMPLOYEE PARKING PERMITS, UNDER CHAPTER 8.51 ECC, BY ELIMINATING THE REQUIREMENT TO FURNISH VEHICLE LICENSE NUMBERS IN THE APPLICATION, REDUCING THE APPLICATION FEE TO $12.50 FROM $25.00 FOR APPLICATIONS SUBMITTED AFTER JUNE 30 OF EACH CALENDAR YEAR, AND PERMITTING ANY PERMITS APPLIED AFTER DECEMBER 1 TO BE EFFECTIVE THROUGH THE SUBSEQUENT CALENDAR YEAR 6. (5 Min.) MAYOR 7. (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS 8. (300n.) EXECUTIVE SESSION REGARDING A LEGAL MATTER Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.