06/17/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
JUNE 17, 1997
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Earling in the
Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor Pro Tem
Roger L. Myers, Council President Pro Tem
John Nordquist, Councilmember
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Gary Haakenson, Councilmember
Thomas A. Miller, Councilmember
ABSENT
Mayor Barbara Fahey
STAFF PRESENT
Gary McComas, Fire Marshal
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Arvilla Ohlde, Parks and Recreation Manager
Jeff Wilson, Current Planning Supervisor
Noel Miller, Public Works Superintendent
Charles Day, Accounting Manager
Gordy Hyde, Engineering Coordinator
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jeannie Dines, Recorder
1. APPROVAL OF AGENDA
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT
PRO TEM MYERS, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION
CARRIED.
2. CONSENT AGENDA ITEMS
Councilmember Miller pulled Consent Agenda Items E and L; Mayor Pro Tem Earling pulled Item B.
COUNCILMEMBER HAAKF.NSON MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION
CARRIED. The agenda items approved are as follows:
(A) ROLL CALL
(C) APPROVAL OF CLAIM WARRANTS #15198 THRU #17930 FOR THE WEEK OF JUNE
2, 1997, IN THE AMOUNT OF $200,663.16; APPROVAL OF CLAIM WARRANTS #17932
THRU #18120 FOR THE WEEK OF JUNE 9, 1997, IN THE AMOUNT OF $104,771.08;
AND APPROVAL OF PAYROLL WARRANTS #16283 THRU #16508 FOR THE PERIOD
MAY 16 THRU MAY 31, 1997, IN THE AMOUNT OF $441,372.12
(D) REPORT ON BIDS OPENED JUNE 3, 1997, FOR A CENTRALIZED IRRIGATION
CONTROL SYSTEM AND AWARD OF CONTRACT TO UNITED PIPE & SUPPLY INC.
OF WASHINGTON ($35,181.33 INCLUDING SALES TAX)
(F) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT TO PURCHASE A
BRAKE DRUM LATHE FOR FLEET MAINTENANCE ($6,246.18)
Edmonds City Council Approved Minutes
June 17, 1997
Page I
(G) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT WITH WESTERN
CARPET CENTER TO FURNISH AND INSTALL CARPETING FOR THE LIBRARY
PLAZA ROOM ($6,392.14)
(H) APPROVAL OF NSF CHECK FEE INCREASE AND UTILITY BILL DELINQUENT
CHARGE
(I) AUTHORIZE THE MAYOR TO SIGN A CONSTRUCTION LICENSE AND
INDEMNIFICATION AGREEMENT WITH WASHINGTON STATE FERRIES
(J) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH
ALDERWOOD WATER AND SEWER DISTRICT FOR PILOT BIOSOLID DISPOSAL
PROGRAM
(K) AUTHORIZATION TO NEGOTIATE CONTRACT FOR WASTEWATER TREATMENT
PLANT SCADA UPGRADE PROJECT WITH TSI
Item B: Approval of City Council Minutes of June 3. 1997
Mayor Pro Tem Earling requested the City Clerk review the audio tapes of the meeting and insert
additional comments as follows: Page 7, 4th paragraph, "Mayor Pro Tem Earling commented that he is
proud to have been in business in the City of Edmonds for 19 years. During this period of working in
the downtown area he has been able to obtain a sense of what works and doesn't work. He has been a
long time supporter of the Code. The Code that was put together back in the early 1980s was put
together with a great deal of deliberation, a great deal of thought, and it works very well. However,
during his service on the Council, he has determined there are some areas of the Code that perhaps need
some modification. The modification before the Council this evening addresses one of the weaknesses in
the current code. He explained..."
MAYOR PRO TEM EARLING MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
MYERS, FOR APPROVAL OF THE JUNE 3, 1997 MINUTES WITH THE ADDITIONAL
COMMENTS. MOTION CARRIED.
Item E: Report on Bids Opened June 10 1997, for the 1997 Walkway Project and Award of Contract to
SMD, Inc. ($112,207.25)
Councilmember Miller asked how the schedules were prioritized. Engineering Coordinator Gordy Hyde
answered these sections were selected based on the availability of other funding such as mitigation funds
for a portion of the walkway on 106th from 226th St. SW to Robin Hood Lane.
COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM E. MOTION CARRIED. The
agenda item was approved as follows:
(E) COUNCIL AWARD A CONTRACT TO SMD, INC., FOR THE 1997 WALKWAY
PROJECT IN THE AMOUNT OF $112,207.25 FOR SCHEDULES A, C, AND D AND
APPROPRIATE $64,500 FROM FUND 112-500.
Edmonds City Council Approved Minutes
June 17, 1997
Page 2
Councilmember Miller asked for a further description of the CDBG HUD Block Grant Funding. Parks
and Recreation Manager Arvilla Ohlde explained one of the projects for the CDBG application is
funding for a telecommunication system for the South Snohomish County Senior Center which will
provide access for senior citizen patrons in need of program services at the Senior Center such as meals,
health care, recreation, transportation services, etc. The second project for CDBG application funding is
to finance $100,000 of the repairs to the floor and foundation of the Senior Center as a result of damage
caused by the high winds and storm in November 1996. Ms. Ohlde explained in the 1994-96 HUD
funding cycle, grant funds were secured to review and make repairs to the minor shifting of the library
and thrift shop floor. If successful, this year's $100,000 grant funding would be combined with the
previous $75,000 in grant funds. Costs, including temporary relocation of the thrift shop, are anticipated
to be approximately $175,000.
Councilmember Miller asked when the work would begin if the grant application was successful. Ms.
Ohlde answered the damage was related to the storm so they are able to work under the accelerated
permitting process; the work could possibly be completed by December 1997.
COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM L. MOTION CARRIED. The
Agenda Item approved is as follows:
(L) AUTHORIZE THE MAYOR TO SIGN THE RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF EDMONDS, AUTHORIZING APPLICATION FOR 1997 CDBG HUD
BLOCK GRANT FUNDING AND PRIORITIZATION OF PROJECTS, RESOLUTION
NO. 874.
3. AUDIENCE
Al Rutledge, 7101 Lake Ballinger Way, Edmonds, submitted written materials. He referred to the
Council's discussion regarding townhomes and noted the Council's information should have included
Dive Team homes sold under $250,000. He also supported the reactivation of the dive team, recommending it be
available 24 hours a day. He recommended staff contact Horseshoe Bay who have experienced similar
Friends of water -related accidents. He advised a Friends of Athletics meeting would be held on June 25 in Room
Athletics 206 at the Anderson Center at 7:00 p.m.
Mel Critchley, 705 Driftwood Place, Edmonds, referred to an article entitled, "Pity our Poor Council"
which indicated he (Mr. Critchley) opposed the railroad due to its view obstruction. He disagreed with
this information. He referred to an article from three fire fighters who said the fire department is "your
fire department" and who opposed the EMS fees, abandonment of the dive rescue unit, and consolidation
Dive Team of fire departments. He questioned why it took the death of a man on the ferry dock to get the Council to
reactive the dive rescue team. Further, he questioned the City's liability for the Underwater Park.
4. REPORT ON COUNCIL COMMITTEE MEETINGS OF JUNE 10, 1997
Community Services Committee
Committee Member Haakenson advised he and Councilmember Van Hollebeke serve on this committee.
City Engineer Jim Walker presented the Six Year Transportation Improvement Plan (TIP) project list and
the committee concurred that a public hearing be conducted tonight. The committee continued its
discussion on transportation/traffic mitigation; no action was taken. Mr. Walker provided a report on the
regional Wastewater Planning Study; no action was taken. Mr. Walker updated the committee on the
Edmonds City Council Approved Minutes
June 17, 1997
Page 3
consultant efforts for Meadowdale geotechnical and drainage work; staff will hold community meetings
in the Meadowdale area to provide technical information and receive public feedback prior to the
construction work. Mr. Walker briefed the committee on cost recovery options for Meadowdale
Stormwater Capital Improvements; no action was taken. The committee discussed an Interlocal
agreement with Alderwood Water District for a Pilot Biosolid Disposal Program; the Interlocal
agreement was approved on tonight's Consent Agenda as Item J.
Finance Committee
Committee Member Miller reported the committee reviewed the April Financial Report; he noted
revenues are above target and expenditures are below target. The committee discussed staffs
recommendation to increase non -sufficient funds (NSF) check charges from $12 to $18 and add a late
charge for unpaid utility bills. This recommendation was passed on tonight's Consent Agenda as Item H.
Accounting Manager Chuck Day explained the equipment inventory report which he indicated works
well. The committee also approved Petty Cash expenditures for the month of May, 1997.
Finance Committee Chairperson Nordquist said the Finance Committee requested an extensive inventory
list be prepared to determine the City's fixed assets. Mr. Day reported the City's fixed assets currently
total $89 million.
Public Safety Committee
Safety Chairman Myers advised the committee performed its mid -year evaluation and set tentative agenda items to be discussed for the balance of 1997.
Council President Pro Tem Myers clarified the Council's decision to go ahead with the Police Dive Team
was not a result of the unfortunate incident at the ferry dock. A decision had been made to study the
issue prior to that incident and the Police Department had been asked to bring a recommendation to the
Council. He noted Councilmember White was working with a group who will bring a report regarding
the Dive Team to the Council in August.
5. HEARING ON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND PROPOSED
RESOLUTION
Engineering Coordinator Gordy Hyde explained the City is required to update its Transportation
Improvement Program (TIP) by July 1 of each year. The TIP document is intended as a planning tool for
local, state and federally funded projects and is utilized by the State, the Puget Sound Regional Council,
the Transportation Improvement Board and other funding agencies to develop the statewide TIP and to
prioritize projects for competitive funding. Although it is not required to show projects that are locally
funded, the City of Edmonds has traditionally shown all anticipated or planned projects. He pointed out
the roadway project on 88th Avenue W - 204th Street SW to 200th Street SW, which has been planned
for a number of years, is in litigation.
Councilmember Nordquist asked if the traffic signalization project shown in the TIP for SR 104 and
240th Street SW was currently being done by the State. Mr. Hyde answered the State was currently
revising the signal on 244th Street SW and 76th. The City has not done a full warrant analysis of the
signal proposed in the TIP (at 240th Street SW). Two years ago, a group of citizens requested a signal at
this intersection be added to the TIP.
Mayor Pro Tem Earling opened the public hearing.
Edmonds City Council Approved Minutes
June 17, 1997
Page 4
Al Rutledge, 7101 Lake Ballinger Way, Edmonds, suggested this meeting be posted in the areas
included in the TIP.
City Attorney Scott Snyder advised the City noticed its meetings according to State Statute. City Clerk
Sandy Chase also advised a separate notice regarding the public hearing on the TIP was published in the
Herald on June 1, 1997.
Mel Critchley, 705 Driftwood Place, Edmonds, pointed out transportation systems bring business to
the City. However, at a recent community event, he noticed only one store was open.
Mayor Pro Tem Earling closed the public participation portion of the hearing and remanded the matter to
Council for action.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO PASS THE SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM,
RESOLUTION NO. 875. MOTION CARRIED.
6. REPORT ON ANNEXATION MEETINGS HELD IN MAY 1997 AND CONSIDERATION OF
RESOLUTIONS TO INITIATE ELECTION METHOD ANNEXATION PROCEEDINGS FOR
THE FIRDALE, HOLLY. AND SUMMIT ANNEXATION AREAS (File Nos. AX -97-42 AX -97-43
and AX -97-44)
Current Planning Supervisor Jeff Wilson explained staff provided information to the Council earlier this
year on the potential for annexation of the remaining unincorporated areas, known as the Esperance area.
Neighborhood meetings were conducted with residents in these areas to discuss annexation, to solicit
comments, and to answer questions. He explained following the earlier discussion with the Council, the
area was viewed as three separate annexation areas. As part of tonight's decision, the Council must
consider whether to continue to consider this as three separate areas as well as make a decision regarding
how to proceed. He displayed a map identifying the three neighborhood areas, Firdale, Holly and
Summit. He explained adoption of a resolution was necessary as a first step in order to meet the deadline
for the November 1 general election ballot.
Mr. Wilson displayed the three options available to the Council, 1) proceed with annexation of three
separate areas, 2) combine all three areas into one area for annexation consideration, or 3) create two
ballot issues, one for the area southwest of SR 104 and another for the remaining neighborhoods of Holly
and Summit.
Community Services Director Mar advised the options were described in detail in Exhibits 1 and 2 in the
Council packet. Mayor Pro Tem Earling pointed out Option 1 was the action recommended by staff.
Mr. Mar explained alternatives within Option 1 included three annexations and the voters in each area
would vote twice—once on the annexation and once on whether to assume the City's indebtedness. The
second alternative would be for voters to vote once; this option assumes they would not participate in the
City's indebtedness.
Councilmember Van Hollebeke asked why residents would be asked to vote for annexation but not to
incur the bonded indebtedness. City Attorney Scott Snyder answered the State Annexation Statute was
recently amended; it requires, if bonded indebtedness is required, that voters be able to address the issue
Edmonds City Council Approved Minutes
June 17, 1997
Page 5
separately. He explained if the residents voted in favor of annexation but did not assume the bonded
indebtedness, the City had the option of proceeding with annexation.
Council President Pro Tem Myers asked Mr. Wilson to state for the record the purpose of the bonded
indebtedness. Mr. Wilson advised the bonded indebtedness was for construction of the new Public
Safety facilities for the City—a new Police Department, criminal justice facilities, and replacement of
the fire station on the main campus and at Five Corners.
Council President Pro Tem Myers pointed out these services would provide a benefit to these residents.
Mr. Wilson noted the improvement in public safety was one of the factors most commonly mentioned by
residents in the annexation areas, particularly the improved police response time. He explained if the
Council agreed to pursue the election method process where bonded indebtedness would be included,
there were two separate questions the public votes upon—annexation and assumption of the City's
indebtedness. If sufficient votes passed the annexation but the vote on assuming the bonded
indebtedness failed, the Council would have the option of not proceeding with the annexation or could
accept the annexation and not require this area to assume a portion of the bonded indebtedness.
Council President Pro Tem Myers asked if the City could pay off the bond sooner if the areas were -
annexed and assumed the bonded indebtedness. Accounting Manager Chuck Day answered yes.
In response to a question from Coulicilmember Van Hollebeke, Mr. Mar advised the City would expand
its population base by approximately 20% (7,000 residents). Councilmember Van Hollebeke pointed out
expanding the City would spread out the indebtedness by adding approximately 7,000 people which
would allow the bond to be paid off earlier. He asked what the actual economic impact would be to the
areas if they annexed.
Mr. Mar advised the Council packet included a chart indicating the resident current taxes in incorporated
South Snohomish County and what would be incurred if annexed to the City of Edmonds.
Councilmember Van Hollebeke pointed out residents' taxes would be lower than the current Snohomish
County taxes even if the bonded indebtedness were included.
Councilmember Haakenson asked if the residents attending the public information meetings were told
that the Council would have the option not to proceed with the annexation if they approved the
annexation but refused the indebtedness. Mr. Mar explained residents were told they could vote on the
annexation and on the indebtedness. He noted the residents were told that in the 1960's residents voted
to annex to the City but did not vote to incur the indebtedness, and the City Council denied the
annexation. Mr. Wilson advised at the Firdale meeting, this was discussed in general terms.
Councilmember Haakenson pointed out the importance of the residents knowing the ramifications of
choosing not to incur the City's indebtedness. Mr. Mar explained, that because the Council had not
previously stated a position, staff did not want to relay information that had not yet been determined.
Mr. Snyder advised if an area voted to annex and the bonded indebtedness was not assumed, the existing
tax payers would pay slightly more. Mr. Mar advised this bond issue was structured based upon the
existing population of the City in 1996 and did not include future annexations.
Mayor Pro Tem Earling recommended future discussions include the information that the Council would
have the option not to proceed with the annexation if an area did not assume the bonded indebtedness.
Edmonds City Council Approved Minutes
June 17, 1997
Page 6
Mr. Mar reiterated this was stated to the residents, not what the Council's position would be, but that the
final decision to accept the annexation would be made by the City Council.
Mayor Pro Tem Earling stressed it should be clear to residents in the annexation area that the Council
had the option whether to accept the annexation if residents voted for annexation and against the
indebtedness. Mr. Mar agreed to indicate this at future meetings.
Council President Pro Tem Myers advised the packet included a resident's comment that they already
paid for the fire station. Mr. Mar answered if residents were annexed into the City, the debt with Fire
District 1 runs with the property. This amount was included in the comparison of County and City taxes.
Mr. Wilson advised County residents are currently charged a surface water fee; there are currently no
surface water charges to City residents. Residents were informed the City is studying this issue; and
even when the "worst case scenario" for surface water charges were included, the total City taxes were
less than in unincorporated Snohomish County. He stressed as much factual information as possible had
been relayed to residents in areas where annexation discussions were occurring to ensure they had as
much information as possible before voting on this issue.
Councilmember Miller noted it would be unfortunate if an unincorporated pocket remained if all three
areas were not annexed. He asked if the Holly and Summit areas were combined, whether it would be
likely the annexation would be passed by voters. Mr. Wilson advised the entire area was placed on the
ballot in the 1980s; based on precinct totals, the greatest area of support for the annexation was in the
southwest quadrant (Firdale). He noted the Firdale apartment complex is now in that area and its effect
on the vote is unknown. He noted staff has received a substantial number of positive comments
regarding annexation, largely due to the desire for better protection around the schools. In the northeast
annexation area, support for annexation historically has been more negative. He pointed out the City
would not want to be accused of manipulating the final result by combining the areas to ensure there
were enough positive votes to outweigh negative votes and bring in an area that does not want to be
annexed. If the annexation is divided into three areas, each determines whether to annex into the City.
He noted Mayor Fahey has stated if an area does not want to be annexed, the City does not want them to
be annexed as it does not benefit the residents or the City.
Councilmember Nordquist asked if each of the three areas abut the City. Mr. Mar answered yes. Mr.
Wilson answered state law requires the annexation area to be contiguous to the City. Each of the three
areas are bounded on three sides by existing City limit lines.
Councilmember Nordquist preferred the Council take a position on indebtedness prior to the annexation
vote. He noted the issue of assumption of bonded indebtedness was secondary to him; his first concern
was adding the residents to the City. He pointed out the bonded indebtedness was determined without
the annexation areas.
Councilmember Haakenson noted it was important for the residents of these areas to be aware that the
Council had the option not to annex the area if they voted not to assume the indebtedness but that this
decision could not be made tonight.
Mr. Wilson pointed out, even without the issue of indebtedness, a majority vote in favor of annexation
did not obligate the Council to annex the area; the Council retained the decision whether to annex.
Edmonds City Council Approved Minutes
June 17, 1997
Page 7
COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO ADOPT RESOLUTION NO. 876, RESOLUTION NO. 877 AND RESOLUTION
NO. 878, IN EXHIBIT 1 (OPTION 1), ALLOWING FOR TWO BALLOT MEASURES, ONE FOR
ANNEXATION AND ONE FOR BONDED INDEBTEDNESS IN EACH OF THE THREE AREAS,
SUMMIT, HOLLY, AND FIRDALE.
Councilmember Van Hollebeke preferred the option in which the Holly and Summit areas are combined
to improve the likelihood of annexing the entire area.
Mayor Pro Tem Earling questioned whether the numerous options available to the Council had been
explained to the residents and, if not, whether the City was obligated to receive additional public input.
Mr. Wilson advised numerous options and boundaries were discussed but no specific direction had been
provided to the residents. Mr. Mar advised the map had been displayed at all three meetings and the
public had been informed of the various options.
At Mr. Snyder's request, Mr. Wilson indicated there were 1,585 registered voters in Firdale, 1,473
registered voters in Holly, and 935 registered voters in Summit. These figures were based upon the most
current information available from the Snohomish County Auditor, provided on June 11, 1997.
Councilmember Haakenson preferred the option in which the three areas voted separately. He indicated
if this was changed, more public meetings should be held.
Council President Pro Tem Myers also preferred the three areas vote on annexation separately as he did
not want areas to be annexed into the City who did not want to be in Edmonds.
Councilmember Nordquist pointed out the City had actively solicited these areas for annexation and he
disagreed with the possibility that the City would not annex them if they did not vote to assume the
bonded indebtedness. He preferred the Council's position on this issue be clarified prior to the
annexation vote. He preferred Option 2 in which a vote regarding assumption of the City's bonded
indebtedness was not required.
Councilmember White supported Option 1 but agreed it was important for the Council to state its
position regarding bonded indebtedness prior to the vote. He clarified it was only fair to tell the residents
whether the Council would reject the annexation if the residents did not vote to assume the indebtedness.
Mr. Snyder advised the Council could hold a public hearing and make a policy statement. He stressed
whatever policy statement the Council made was a statement of intent, until the annexation is passed, the
Council cannot pre -determine its decision and would be free to change their mind when the election
results were available.
MOTION CARRIED.
Mayor Pro Tem Earling advised he would meet with staff and bring this issue back for further
discussion.
7. REPORT ON BIDS OPENED JUNE 6. 1997. FOR THE LEASE/OPTION PURCHASE OF TWO
500 GPM TRIPLE COMBINATION PUMPING ENGINES AND AWARD OF CONTRACT TO
L.D. HEATON & ASSOCIATES ($600.015.00)
Fire Marshal Gary McComas invited the Apparatus Committee to make the presentation to the Council.
Fire Lt. Steve Allison explained the Fire Apparatus Replacement Committee devoted over 400 voluntary
Edmonds City Council Approved Minutes
June 17, 1997
Page 8
hours to design a fire engine that would meet the Fire Department's current and future needs. He
explained the Council provided authorization to proceed with the bid process for two fire engines on
May 20, 1997. Two fire engine manufacturers returned the required bid proposal and contract
documents. W.S. Darley submitted a bid of $276,500 plus sales tax of $23,757 for a total of $300,007.50
per fire engine and did not have any exceptions to the specifications provided. Pierce Manufacturing
submitted a bid of $318,794 plus sales tax of $27,416.28 for a total of `.6346,210.28 per fine engine and
had 86 exceptions to the specifications provided.
Lt. Allison displayed bids from W.S. Darley for fire engines in surrounding jurisdictions. He explained
Tacoma will take delivery of 5-6 fire apparatuses in the next two years at a cost of $356,000 per engine,
Bellevue was quoted a price of $332,000, and W.S. Darley's bid to Edmonds was $276,250. He
explained the substantial price difference was the number of hours the Fire Apparatus Replacement
Committee put into the product which reduced the amount of time for the manufacturer and salesperson.
The total cost for the two fire engines is a single payment of $47,515 on April 30, 1998; and six equal
payments of $113,370.26 beginning on April 30, 1999 and continuing annually through April 30, 2005,
at which time the engines become the property of the City of Edmonds. The effective interest rate is set
at 4.923% and a total payment of $727,736.56 ($600,015 in principle and $127,721.26 in interest). It
was the recommendation of the Fire Apparatus Replacement Committee and the Fire Chief that the-
Council
heCouncil award the bid to L.D. Heaton and Associates (W. S. Darley distributor), for the construction of
two fire engines and finance them via a six-year lease/purchase plan utilizing the Fire Department's 005
Fire Apparatus Replacement Fund as the funding source.
Councilmember Miller clarified the bid for the Edmonds fire trucks were approximately $56,000 below
Bellevue's and approximately $80,000 below Tacoma's bids due to the work done by the Fire Apparatus
Replacement Committee. Lt. Allison agreed; he noted the Tacoma Fire Department also had some
additional equipment specific to their department.
Dave Sittauer, Fire Mechanic, noted the manufacturer of the Tacoma fire engines spent approximately
one year working with the department; Edmonds completed this process in approximately 3'/s days.
Councilmember Nordquist asked if the two Edmonds engines were identical. Lt. Allison answered yes.
Councilmember Nordquist asked if the bid for manufacture of the trucks and the lease/purchase plan
should be awarded separately. City Attorney Scott Snyder advised he reviewed the engine specifications
but had not reviewed the lease. Lt. Allison answered W.S. Darley utilizes First Municipal Leasing Inc.
who provided the lease/purchase proposal to the City. First Mutual Leasing works with the manufacturer
and the sales firm, L. D. Heaton and Associates. Mr. Sittauer noted the lease/purchase was included in
the bid.
Mr. Snyder answered his review would ensure that the effective interest rate and total payments matched
the proposal and that there is a non -appropriations clause required in government contracts.
Council President Pro Tem Myers asked if there was a provision to allow an early pay off. Lt. Allison
answered there was no pre -payment penalty.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
MYERS, TO AWARD THE PURCHASE OF TWO FIRE ENGINES AND THE
LEASE/PURCHASE PLAN TO L.D. HEATON AND ASSOCIATES IN THE AMOUNT OF
$600,015. MOTION CARRIED.
Edmonds City Council Approved Minutes
June 17, 1997
Page 9
Mayor Pro Tem Earling commented the Council is indebted to the Fire Apparatus Replacement
Committee for the great amount of work done on this issue.
8. MAYOR
Mayor Pro Tem Earling explained the City recently submitted a $1 million grant application for the
multimodal site. The project made the first screening cut but lost by two points in the second screening
cut. This decision was appealed and at their last meeting, the Transportation Policy Board approved a
revised recommendation to approve the Edmonds project for $500,000. Mayor Pro Tem Earling
congratulated Community Services Director Paul Mar for his efforts on this matter. Mayor Pro Tem
Earling noted the grant funding must now be approved by the Puget Sound Regional Council.
9. COUNCIL
COUNCIL PRESIDENT PRO TEM MYERS MOVED, SECONDED BY COUNCILMEMBER
Absence HAAKENSON, TO EXCUSE COUNCILMEMBER NORDQUIST FROM THE MAY 27, 1997 AND
JUNE 2, 1997 COUNCIL MEETINGS. MOTION CARRIED. COUNCILMEMBER NORDQUIST
ABSTAINED.
Council President Pro Tem Myers advised a Student Representative will be introduced at next week's
Council meeting.
COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER
Absence NORDQUIST, TO EXCUSE COUNCIL PRESIDENT EARLING FROM LAST WEEK'S
MEETING (JUNE 10, 1997). MOTION CARRIED.
Councilmember Haakenson reiterated the importance of the residents in the annexation areas
understanding the Council's options based on their votes. Due to his anticipated absence at the June 24,
1997 Council meeting Councilmember Haakenson provided a report on the Medic 7 Board. He reported
"Lynnwood Councilmember Gough presented the Medic 7 Board with a "friendly take-over" option for
the Medic 7 system in South County. A 15 page packet had been distributed to the Council to enable
him to return to the July 10 Medic 7 Board meeting with the Council's concerns regarding this proposal.
Councilmember Nordquist advised he received a parking ticket in Gothenburg and was told it was
payable at any bank or post office in the country as there was only one Police Department in the country.
He briefly described his trip to Sweden.
Councilmember Miller recalled Ray Olsen, South County Senior Center, distributed cups to the Council
or their participation in fund raising efforts. He noted he would return his to the Senior Center.
10. EXECUTIVE SESSION ON THE FOLLOWING ISSUES: (1) UPDATE ON MATTERS UNDER
LITIGATION. AND (2) LABOR NEGOTIATIONS
Mayor Pro Tem Earling recessed the Council to Executive Session at 8:32 p.m. for approximately 40
minutes. He advised no formal action would be taken following the Executive Session and the Council
would adjourn from there.
BARBARA S. FAHEY, MAYOR
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
June 17, 1997
Page 10
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 - 10:00 p.m.
JUNE 17, 1997
7:00 P.M. - CALL TO ORDER
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 3, 1997
(C) APPROVAL OF CLAIM WARRANTS #15198 THRU #17930 FOR THE WEEK OF JUNE 2, 1997, IN THE
AMOUNT OF $200,663.16; APPROVAL OF CLAIM WARRANTS #17932 THRU #18120 FOR THE WEEK OF
JUNE 9, 1997, IN THE AMOUNT OF $104,771.08; AND APPROVAL OF PAYROLL WARRANTS. #16283
THRU #16508 FOR THE PERIOD MAY 16 THRU MAY 31, 1997, IN THE AMOUNT OF $441,372.12.
(D) REPORT ON BIDS OPENED JUNE 3, 1997, FOR A CENTRALIZED IRRIGATION CONTROL SYSTEM AND
AWARD OF CONTRACT TO UNITED PIPE & SUPPLY INC. OF WASHINGTON ($35,181.33, INCLUDING
SALES TAX)
(E) REPORT ON BIDS OPENED JUNE 10, 1997, FOR THE 1997 WALKWAY PROJECT AND AWARD OF
CONTRACT TO SMD, INC. ($112,207.25)
(F) REPORT ON QUOTES AND AUTHORIZATION TO PURCHASE A BRAKE DRUM LATHE FOR FLEE
MAINTENANCE ($6,246.18)
(G) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT WITH WESTERN CARPET CENTER TO
FURNISH AND INSTALL CARPETING FOR THE LIBRARY PLAZA ROOM ($6,392.14)
(H) APPROVAL OF NSF CHECK FEE INCREASE AND UTILITY BILL DELINQUENT CHARGE
(1) AUTHORIZE THE MAYOR TO SIGN A CONSTRUCTION LICENSE: AND INDEMNIFICATION AGREEMENT
WITH WASHINGTON STATE FERRIES
(J) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH ALDERWOOD WATER
AND SEWER DISTRICT FOR PILOT BIOSOLID DISPOSAL PROGRAM
(K) AUTHORIZATION TO NEGOTIATE CONTRACT FOR WASTEWATER TREATMENT PLANT SCADA
UPGRADE PROJECT WITH TSI
(L) PROPOSED RESOLUTION AUTHORIZING APPLICATION FOR 1997 CDBG HUD BLOCK GRANT FUNDING
AND PRIORITIZATION OF PROJECTS
3. AUDIENCE (3 minute limit per person)
4. (20 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF JUNE 10, 199-7
5. (15 Min.) HEARING ON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND PROPOSED RESOLUTION
6. (15 Min.) REPORT ON ANNEXATION MEETINGS HELD IN MAY 1997 AND CONSIDERATION OF RESOLUTIONS T
INITIATE ELECTION METHOD ANNEXATION PROCEEDINGS FOR THE FIRDALE, HOLLY, AND SUMMI
ANNEXATION AREAS (File Nos. AX -97-42, AX -97-43, and AX -97-44)
1
1� I
CITY COUNCIL MEETING AGENDA
June 17, 1997
Paoe 2 of 2
7. (15 Min.) REPORT ON BIDS OPENED JUNE 6, 1997, FOR THE LEASE/OPTION PURCHASE OF TWO 1500 GPM
TRIPLE COMBINATION PUMPING ENGINES AND AWARD OF CONTRACT TO L. D. HEATON &
ASSOCIATES ($600,015.00)
8. (5 Min.) - MAYOR
9. (15 Min.) COUNCIL
10. (45 Min.) EXECUTIVE SESSION ON THE FOLLOWING ISSUES: (1) UPDATE ON MATTERS UNDER LITIGATION,
AND (2) LABOR NEGOTIATIONS
'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice fc
special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear
he following Wednesday, Friday and Monday at noon on Channel 32.