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06/17/1997 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JUNE 17, 1997 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Earling in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Pro Tem Roger L. Myers, Council President Pro Tem John Nordquist, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember Thomas A. Miller, Councilmember ABSENT Mayor Barbara Fahey STAFF PRESENT Gary McComas, Fire Marshal Robin Hickok, Police Chief Paul Mar, Community Services Director Arvilla Ohlde, Parks and Recreation Manager Jeff Wilson, Current Planning Supervisor Noel Miller, Public Works Superintendent Charles Day, Accounting Manager Gordy Hyde, Engineering Coordinator Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Miller pulled Consent Agenda Items E and L; Mayor Pro Tem Earling pulled Item B. COUNCILMEMBER HAAKF.NSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS #15198 THRU #17930 FOR THE WEEK OF JUNE 2, 1997, IN THE AMOUNT OF $200,663.16; APPROVAL OF CLAIM WARRANTS #17932 THRU #18120 FOR THE WEEK OF JUNE 9, 1997, IN THE AMOUNT OF $104,771.08; AND APPROVAL OF PAYROLL WARRANTS #16283 THRU #16508 FOR THE PERIOD MAY 16 THRU MAY 31, 1997, IN THE AMOUNT OF $441,372.12 (D) REPORT ON BIDS OPENED JUNE 3, 1997, FOR A CENTRALIZED IRRIGATION CONTROL SYSTEM AND AWARD OF CONTRACT TO UNITED PIPE & SUPPLY INC. OF WASHINGTON ($35,181.33 INCLUDING SALES TAX) (F) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT TO PURCHASE A BRAKE DRUM LATHE FOR FLEET MAINTENANCE ($6,246.18) Edmonds City Council Approved Minutes June 17, 1997 Page I (G) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT WITH WESTERN CARPET CENTER TO FURNISH AND INSTALL CARPETING FOR THE LIBRARY PLAZA ROOM ($6,392.14) (H) APPROVAL OF NSF CHECK FEE INCREASE AND UTILITY BILL DELINQUENT CHARGE (I) AUTHORIZE THE MAYOR TO SIGN A CONSTRUCTION LICENSE AND INDEMNIFICATION AGREEMENT WITH WASHINGTON STATE FERRIES (J) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH ALDERWOOD WATER AND SEWER DISTRICT FOR PILOT BIOSOLID DISPOSAL PROGRAM (K) AUTHORIZATION TO NEGOTIATE CONTRACT FOR WASTEWATER TREATMENT PLANT SCADA UPGRADE PROJECT WITH TSI Item B: Approval of City Council Minutes of June 3. 1997 Mayor Pro Tem Earling requested the City Clerk review the audio tapes of the meeting and insert additional comments as follows: Page 7, 4th paragraph, "Mayor Pro Tem Earling commented that he is proud to have been in business in the City of Edmonds for 19 years. During this period of working in the downtown area he has been able to obtain a sense of what works and doesn't work. He has been a long time supporter of the Code. The Code that was put together back in the early 1980s was put together with a great deal of deliberation, a great deal of thought, and it works very well. However, during his service on the Council, he has determined there are some areas of the Code that perhaps need some modification. The modification before the Council this evening addresses one of the weaknesses in the current code. He explained..." MAYOR PRO TEM EARLING MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, FOR APPROVAL OF THE JUNE 3, 1997 MINUTES WITH THE ADDITIONAL COMMENTS. MOTION CARRIED. Item E: Report on Bids Opened June 10 1997, for the 1997 Walkway Project and Award of Contract to SMD, Inc. ($112,207.25) Councilmember Miller asked how the schedules were prioritized. Engineering Coordinator Gordy Hyde answered these sections were selected based on the availability of other funding such as mitigation funds for a portion of the walkway on 106th from 226th St. SW to Robin Hood Lane. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM E. MOTION CARRIED. The agenda item was approved as follows: (E) COUNCIL AWARD A CONTRACT TO SMD, INC., FOR THE 1997 WALKWAY PROJECT IN THE AMOUNT OF $112,207.25 FOR SCHEDULES A, C, AND D AND APPROPRIATE $64,500 FROM FUND 112-500. Edmonds City Council Approved Minutes June 17, 1997 Page 2 Councilmember Miller asked for a further description of the CDBG HUD Block Grant Funding. Parks and Recreation Manager Arvilla Ohlde explained one of the projects for the CDBG application is funding for a telecommunication system for the South Snohomish County Senior Center which will provide access for senior citizen patrons in need of program services at the Senior Center such as meals, health care, recreation, transportation services, etc. The second project for CDBG application funding is to finance $100,000 of the repairs to the floor and foundation of the Senior Center as a result of damage caused by the high winds and storm in November 1996. Ms. Ohlde explained in the 1994-96 HUD funding cycle, grant funds were secured to review and make repairs to the minor shifting of the library and thrift shop floor. If successful, this year's $100,000 grant funding would be combined with the previous $75,000 in grant funds. Costs, including temporary relocation of the thrift shop, are anticipated to be approximately $175,000. Councilmember Miller asked when the work would begin if the grant application was successful. Ms. Ohlde answered the damage was related to the storm so they are able to work under the accelerated permitting process; the work could possibly be completed by December 1997. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM L. MOTION CARRIED. The Agenda Item approved is as follows: (L) AUTHORIZE THE MAYOR TO SIGN THE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, AUTHORIZING APPLICATION FOR 1997 CDBG HUD BLOCK GRANT FUNDING AND PRIORITIZATION OF PROJECTS, RESOLUTION NO. 874. 3. AUDIENCE Al Rutledge, 7101 Lake Ballinger Way, Edmonds, submitted written materials. He referred to the Council's discussion regarding townhomes and noted the Council's information should have included Dive Team homes sold under $250,000. He also supported the reactivation of the dive team, recommending it be available 24 hours a day. He recommended staff contact Horseshoe Bay who have experienced similar Friends of water -related accidents. He advised a Friends of Athletics meeting would be held on June 25 in Room Athletics 206 at the Anderson Center at 7:00 p.m. Mel Critchley, 705 Driftwood Place, Edmonds, referred to an article entitled, "Pity our Poor Council" which indicated he (Mr. Critchley) opposed the railroad due to its view obstruction. He disagreed with this information. He referred to an article from three fire fighters who said the fire department is "your fire department" and who opposed the EMS fees, abandonment of the dive rescue unit, and consolidation Dive Team of fire departments. He questioned why it took the death of a man on the ferry dock to get the Council to reactive the dive rescue team. Further, he questioned the City's liability for the Underwater Park. 4. REPORT ON COUNCIL COMMITTEE MEETINGS OF JUNE 10, 1997 Community Services Committee Committee Member Haakenson advised he and Councilmember Van Hollebeke serve on this committee. City Engineer Jim Walker presented the Six Year Transportation Improvement Plan (TIP) project list and the committee concurred that a public hearing be conducted tonight. The committee continued its discussion on transportation/traffic mitigation; no action was taken. Mr. Walker provided a report on the regional Wastewater Planning Study; no action was taken. Mr. Walker updated the committee on the Edmonds City Council Approved Minutes June 17, 1997 Page 3 consultant efforts for Meadowdale geotechnical and drainage work; staff will hold community meetings in the Meadowdale area to provide technical information and receive public feedback prior to the construction work. Mr. Walker briefed the committee on cost recovery options for Meadowdale Stormwater Capital Improvements; no action was taken. The committee discussed an Interlocal agreement with Alderwood Water District for a Pilot Biosolid Disposal Program; the Interlocal agreement was approved on tonight's Consent Agenda as Item J. Finance Committee Committee Member Miller reported the committee reviewed the April Financial Report; he noted revenues are above target and expenditures are below target. The committee discussed staffs recommendation to increase non -sufficient funds (NSF) check charges from $12 to $18 and add a late charge for unpaid utility bills. This recommendation was passed on tonight's Consent Agenda as Item H. Accounting Manager Chuck Day explained the equipment inventory report which he indicated works well. The committee also approved Petty Cash expenditures for the month of May, 1997. Finance Committee Chairperson Nordquist said the Finance Committee requested an extensive inventory list be prepared to determine the City's fixed assets. Mr. Day reported the City's fixed assets currently total $89 million. Public Safety Committee Safety Chairman Myers advised the committee performed its mid -year evaluation and set tentative agenda items to be discussed for the balance of 1997. Council President Pro Tem Myers clarified the Council's decision to go ahead with the Police Dive Team was not a result of the unfortunate incident at the ferry dock. A decision had been made to study the issue prior to that incident and the Police Department had been asked to bring a recommendation to the Council. He noted Councilmember White was working with a group who will bring a report regarding the Dive Team to the Council in August. 5. HEARING ON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND PROPOSED RESOLUTION Engineering Coordinator Gordy Hyde explained the City is required to update its Transportation Improvement Program (TIP) by July 1 of each year. The TIP document is intended as a planning tool for local, state and federally funded projects and is utilized by the State, the Puget Sound Regional Council, the Transportation Improvement Board and other funding agencies to develop the statewide TIP and to prioritize projects for competitive funding. Although it is not required to show projects that are locally funded, the City of Edmonds has traditionally shown all anticipated or planned projects. He pointed out the roadway project on 88th Avenue W - 204th Street SW to 200th Street SW, which has been planned for a number of years, is in litigation. Councilmember Nordquist asked if the traffic signalization project shown in the TIP for SR 104 and 240th Street SW was currently being done by the State. Mr. Hyde answered the State was currently revising the signal on 244th Street SW and 76th. The City has not done a full warrant analysis of the signal proposed in the TIP (at 240th Street SW). Two years ago, a group of citizens requested a signal at this intersection be added to the TIP. Mayor Pro Tem Earling opened the public hearing. Edmonds City Council Approved Minutes June 17, 1997 Page 4 Al Rutledge, 7101 Lake Ballinger Way, Edmonds, suggested this meeting be posted in the areas included in the TIP. City Attorney Scott Snyder advised the City noticed its meetings according to State Statute. City Clerk Sandy Chase also advised a separate notice regarding the public hearing on the TIP was published in the Herald on June 1, 1997. Mel Critchley, 705 Driftwood Place, Edmonds, pointed out transportation systems bring business to the City. However, at a recent community event, he noticed only one store was open. Mayor Pro Tem Earling closed the public participation portion of the hearing and remanded the matter to Council for action. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO PASS THE SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM, RESOLUTION NO. 875. MOTION CARRIED. 6. REPORT ON ANNEXATION MEETINGS HELD IN MAY 1997 AND CONSIDERATION OF RESOLUTIONS TO INITIATE ELECTION METHOD ANNEXATION PROCEEDINGS FOR THE FIRDALE, HOLLY. AND SUMMIT ANNEXATION AREAS (File Nos. AX -97-42 AX -97-43 and AX -97-44) Current Planning Supervisor Jeff Wilson explained staff provided information to the Council earlier this year on the potential for annexation of the remaining unincorporated areas, known as the Esperance area. Neighborhood meetings were conducted with residents in these areas to discuss annexation, to solicit comments, and to answer questions. He explained following the earlier discussion with the Council, the area was viewed as three separate annexation areas. As part of tonight's decision, the Council must consider whether to continue to consider this as three separate areas as well as make a decision regarding how to proceed. He displayed a map identifying the three neighborhood areas, Firdale, Holly and Summit. He explained adoption of a resolution was necessary as a first step in order to meet the deadline for the November 1 general election ballot. Mr. Wilson displayed the three options available to the Council, 1) proceed with annexation of three separate areas, 2) combine all three areas into one area for annexation consideration, or 3) create two ballot issues, one for the area southwest of SR 104 and another for the remaining neighborhoods of Holly and Summit. Community Services Director Mar advised the options were described in detail in Exhibits 1 and 2 in the Council packet. Mayor Pro Tem Earling pointed out Option 1 was the action recommended by staff. Mr. Mar explained alternatives within Option 1 included three annexations and the voters in each area would vote twice—once on the annexation and once on whether to assume the City's indebtedness. The second alternative would be for voters to vote once; this option assumes they would not participate in the City's indebtedness. Councilmember Van Hollebeke asked why residents would be asked to vote for annexation but not to incur the bonded indebtedness. City Attorney Scott Snyder answered the State Annexation Statute was recently amended; it requires, if bonded indebtedness is required, that voters be able to address the issue Edmonds City Council Approved Minutes June 17, 1997 Page 5 separately. He explained if the residents voted in favor of annexation but did not assume the bonded indebtedness, the City had the option of proceeding with annexation. Council President Pro Tem Myers asked Mr. Wilson to state for the record the purpose of the bonded indebtedness. Mr. Wilson advised the bonded indebtedness was for construction of the new Public Safety facilities for the City—a new Police Department, criminal justice facilities, and replacement of the fire station on the main campus and at Five Corners. Council President Pro Tem Myers pointed out these services would provide a benefit to these residents. Mr. Wilson noted the improvement in public safety was one of the factors most commonly mentioned by residents in the annexation areas, particularly the improved police response time. He explained if the Council agreed to pursue the election method process where bonded indebtedness would be included, there were two separate questions the public votes upon—annexation and assumption of the City's indebtedness. If sufficient votes passed the annexation but the vote on assuming the bonded indebtedness failed, the Council would have the option of not proceeding with the annexation or could accept the annexation and not require this area to assume a portion of the bonded indebtedness. Council President Pro Tem Myers asked if the City could pay off the bond sooner if the areas were - annexed and assumed the bonded indebtedness. Accounting Manager Chuck Day answered yes. In response to a question from Coulicilmember Van Hollebeke, Mr. Mar advised the City would expand its population base by approximately 20% (7,000 residents). Councilmember Van Hollebeke pointed out expanding the City would spread out the indebtedness by adding approximately 7,000 people which would allow the bond to be paid off earlier. He asked what the actual economic impact would be to the areas if they annexed. Mr. Mar advised the Council packet included a chart indicating the resident current taxes in incorporated South Snohomish County and what would be incurred if annexed to the City of Edmonds. Councilmember Van Hollebeke pointed out residents' taxes would be lower than the current Snohomish County taxes even if the bonded indebtedness were included. Councilmember Haakenson asked if the residents attending the public information meetings were told that the Council would have the option not to proceed with the annexation if they approved the annexation but refused the indebtedness. Mr. Mar explained residents were told they could vote on the annexation and on the indebtedness. He noted the residents were told that in the 1960's residents voted to annex to the City but did not vote to incur the indebtedness, and the City Council denied the annexation. Mr. Wilson advised at the Firdale meeting, this was discussed in general terms. Councilmember Haakenson pointed out the importance of the residents knowing the ramifications of choosing not to incur the City's indebtedness. Mr. Mar explained, that because the Council had not previously stated a position, staff did not want to relay information that had not yet been determined. Mr. Snyder advised if an area voted to annex and the bonded indebtedness was not assumed, the existing tax payers would pay slightly more. Mr. Mar advised this bond issue was structured based upon the existing population of the City in 1996 and did not include future annexations. Mayor Pro Tem Earling recommended future discussions include the information that the Council would have the option not to proceed with the annexation if an area did not assume the bonded indebtedness. Edmonds City Council Approved Minutes June 17, 1997 Page 6 Mr. Mar reiterated this was stated to the residents, not what the Council's position would be, but that the final decision to accept the annexation would be made by the City Council. Mayor Pro Tem Earling stressed it should be clear to residents in the annexation area that the Council had the option whether to accept the annexation if residents voted for annexation and against the indebtedness. Mr. Mar agreed to indicate this at future meetings. Council President Pro Tem Myers advised the packet included a resident's comment that they already paid for the fire station. Mr. Mar answered if residents were annexed into the City, the debt with Fire District 1 runs with the property. This amount was included in the comparison of County and City taxes. Mr. Wilson advised County residents are currently charged a surface water fee; there are currently no surface water charges to City residents. Residents were informed the City is studying this issue; and even when the "worst case scenario" for surface water charges were included, the total City taxes were less than in unincorporated Snohomish County. He stressed as much factual information as possible had been relayed to residents in areas where annexation discussions were occurring to ensure they had as much information as possible before voting on this issue. Councilmember Miller noted it would be unfortunate if an unincorporated pocket remained if all three areas were not annexed. He asked if the Holly and Summit areas were combined, whether it would be likely the annexation would be passed by voters. Mr. Wilson advised the entire area was placed on the ballot in the 1980s; based on precinct totals, the greatest area of support for the annexation was in the southwest quadrant (Firdale). He noted the Firdale apartment complex is now in that area and its effect on the vote is unknown. He noted staff has received a substantial number of positive comments regarding annexation, largely due to the desire for better protection around the schools. In the northeast annexation area, support for annexation historically has been more negative. He pointed out the City would not want to be accused of manipulating the final result by combining the areas to ensure there were enough positive votes to outweigh negative votes and bring in an area that does not want to be annexed. If the annexation is divided into three areas, each determines whether to annex into the City. He noted Mayor Fahey has stated if an area does not want to be annexed, the City does not want them to be annexed as it does not benefit the residents or the City. Councilmember Nordquist asked if each of the three areas abut the City. Mr. Mar answered yes. Mr. Wilson answered state law requires the annexation area to be contiguous to the City. Each of the three areas are bounded on three sides by existing City limit lines. Councilmember Nordquist preferred the Council take a position on indebtedness prior to the annexation vote. He noted the issue of assumption of bonded indebtedness was secondary to him; his first concern was adding the residents to the City. He pointed out the bonded indebtedness was determined without the annexation areas. Councilmember Haakenson noted it was important for the residents of these areas to be aware that the Council had the option not to annex the area if they voted not to assume the indebtedness but that this decision could not be made tonight. Mr. Wilson pointed out, even without the issue of indebtedness, a majority vote in favor of annexation did not obligate the Council to annex the area; the Council retained the decision whether to annex. Edmonds City Council Approved Minutes June 17, 1997 Page 7 COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO ADOPT RESOLUTION NO. 876, RESOLUTION NO. 877 AND RESOLUTION NO. 878, IN EXHIBIT 1 (OPTION 1), ALLOWING FOR TWO BALLOT MEASURES, ONE FOR ANNEXATION AND ONE FOR BONDED INDEBTEDNESS IN EACH OF THE THREE AREAS, SUMMIT, HOLLY, AND FIRDALE. Councilmember Van Hollebeke preferred the option in which the Holly and Summit areas are combined to improve the likelihood of annexing the entire area. Mayor Pro Tem Earling questioned whether the numerous options available to the Council had been explained to the residents and, if not, whether the City was obligated to receive additional public input. Mr. Wilson advised numerous options and boundaries were discussed but no specific direction had been provided to the residents. Mr. Mar advised the map had been displayed at all three meetings and the public had been informed of the various options. At Mr. Snyder's request, Mr. Wilson indicated there were 1,585 registered voters in Firdale, 1,473 registered voters in Holly, and 935 registered voters in Summit. These figures were based upon the most current information available from the Snohomish County Auditor, provided on June 11, 1997. Councilmember Haakenson preferred the option in which the three areas voted separately. He indicated if this was changed, more public meetings should be held. Council President Pro Tem Myers also preferred the three areas vote on annexation separately as he did not want areas to be annexed into the City who did not want to be in Edmonds. Councilmember Nordquist pointed out the City had actively solicited these areas for annexation and he disagreed with the possibility that the City would not annex them if they did not vote to assume the bonded indebtedness. He preferred the Council's position on this issue be clarified prior to the annexation vote. He preferred Option 2 in which a vote regarding assumption of the City's bonded indebtedness was not required. Councilmember White supported Option 1 but agreed it was important for the Council to state its position regarding bonded indebtedness prior to the vote. He clarified it was only fair to tell the residents whether the Council would reject the annexation if the residents did not vote to assume the indebtedness. Mr. Snyder advised the Council could hold a public hearing and make a policy statement. He stressed whatever policy statement the Council made was a statement of intent, until the annexation is passed, the Council cannot pre -determine its decision and would be free to change their mind when the election results were available. MOTION CARRIED. Mayor Pro Tem Earling advised he would meet with staff and bring this issue back for further discussion. 7. REPORT ON BIDS OPENED JUNE 6. 1997. FOR THE LEASE/OPTION PURCHASE OF TWO 500 GPM TRIPLE COMBINATION PUMPING ENGINES AND AWARD OF CONTRACT TO L.D. HEATON & ASSOCIATES ($600.015.00) Fire Marshal Gary McComas invited the Apparatus Committee to make the presentation to the Council. Fire Lt. Steve Allison explained the Fire Apparatus Replacement Committee devoted over 400 voluntary Edmonds City Council Approved Minutes June 17, 1997 Page 8 hours to design a fire engine that would meet the Fire Department's current and future needs. He explained the Council provided authorization to proceed with the bid process for two fire engines on May 20, 1997. Two fire engine manufacturers returned the required bid proposal and contract documents. W.S. Darley submitted a bid of $276,500 plus sales tax of $23,757 for a total of $300,007.50 per fire engine and did not have any exceptions to the specifications provided. Pierce Manufacturing submitted a bid of $318,794 plus sales tax of $27,416.28 for a total of `.6346,210.28 per fine engine and had 86 exceptions to the specifications provided. Lt. Allison displayed bids from W.S. Darley for fire engines in surrounding jurisdictions. He explained Tacoma will take delivery of 5-6 fire apparatuses in the next two years at a cost of $356,000 per engine, Bellevue was quoted a price of $332,000, and W.S. Darley's bid to Edmonds was $276,250. He explained the substantial price difference was the number of hours the Fire Apparatus Replacement Committee put into the product which reduced the amount of time for the manufacturer and salesperson. The total cost for the two fire engines is a single payment of $47,515 on April 30, 1998; and six equal payments of $113,370.26 beginning on April 30, 1999 and continuing annually through April 30, 2005, at which time the engines become the property of the City of Edmonds. The effective interest rate is set at 4.923% and a total payment of $727,736.56 ($600,015 in principle and $127,721.26 in interest). It was the recommendation of the Fire Apparatus Replacement Committee and the Fire Chief that the- Council heCouncil award the bid to L.D. Heaton and Associates (W. S. Darley distributor), for the construction of two fire engines and finance them via a six-year lease/purchase plan utilizing the Fire Department's 005 Fire Apparatus Replacement Fund as the funding source. Councilmember Miller clarified the bid for the Edmonds fire trucks were approximately $56,000 below Bellevue's and approximately $80,000 below Tacoma's bids due to the work done by the Fire Apparatus Replacement Committee. Lt. Allison agreed; he noted the Tacoma Fire Department also had some additional equipment specific to their department. Dave Sittauer, Fire Mechanic, noted the manufacturer of the Tacoma fire engines spent approximately one year working with the department; Edmonds completed this process in approximately 3'/s days. Councilmember Nordquist asked if the two Edmonds engines were identical. Lt. Allison answered yes. Councilmember Nordquist asked if the bid for manufacture of the trucks and the lease/purchase plan should be awarded separately. City Attorney Scott Snyder advised he reviewed the engine specifications but had not reviewed the lease. Lt. Allison answered W.S. Darley utilizes First Municipal Leasing Inc. who provided the lease/purchase proposal to the City. First Mutual Leasing works with the manufacturer and the sales firm, L. D. Heaton and Associates. Mr. Sittauer noted the lease/purchase was included in the bid. Mr. Snyder answered his review would ensure that the effective interest rate and total payments matched the proposal and that there is a non -appropriations clause required in government contracts. Council President Pro Tem Myers asked if there was a provision to allow an early pay off. Lt. Allison answered there was no pre -payment penalty. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM MYERS, TO AWARD THE PURCHASE OF TWO FIRE ENGINES AND THE LEASE/PURCHASE PLAN TO L.D. HEATON AND ASSOCIATES IN THE AMOUNT OF $600,015. MOTION CARRIED. Edmonds City Council Approved Minutes June 17, 1997 Page 9 Mayor Pro Tem Earling commented the Council is indebted to the Fire Apparatus Replacement Committee for the great amount of work done on this issue. 8. MAYOR Mayor Pro Tem Earling explained the City recently submitted a $1 million grant application for the multimodal site. The project made the first screening cut but lost by two points in the second screening cut. This decision was appealed and at their last meeting, the Transportation Policy Board approved a revised recommendation to approve the Edmonds project for $500,000. Mayor Pro Tem Earling congratulated Community Services Director Paul Mar for his efforts on this matter. Mayor Pro Tem Earling noted the grant funding must now be approved by the Puget Sound Regional Council. 9. COUNCIL COUNCIL PRESIDENT PRO TEM MYERS MOVED, SECONDED BY COUNCILMEMBER Absence HAAKENSON, TO EXCUSE COUNCILMEMBER NORDQUIST FROM THE MAY 27, 1997 AND JUNE 2, 1997 COUNCIL MEETINGS. MOTION CARRIED. COUNCILMEMBER NORDQUIST ABSTAINED. Council President Pro Tem Myers advised a Student Representative will be introduced at next week's Council meeting. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER Absence NORDQUIST, TO EXCUSE COUNCIL PRESIDENT EARLING FROM LAST WEEK'S MEETING (JUNE 10, 1997). MOTION CARRIED. Councilmember Haakenson reiterated the importance of the residents in the annexation areas understanding the Council's options based on their votes. Due to his anticipated absence at the June 24, 1997 Council meeting Councilmember Haakenson provided a report on the Medic 7 Board. He reported "Lynnwood Councilmember Gough presented the Medic 7 Board with a "friendly take-over" option for the Medic 7 system in South County. A 15 page packet had been distributed to the Council to enable him to return to the July 10 Medic 7 Board meeting with the Council's concerns regarding this proposal. Councilmember Nordquist advised he received a parking ticket in Gothenburg and was told it was payable at any bank or post office in the country as there was only one Police Department in the country. He briefly described his trip to Sweden. Councilmember Miller recalled Ray Olsen, South County Senior Center, distributed cups to the Council or their participation in fund raising efforts. He noted he would return his to the Senior Center. 10. EXECUTIVE SESSION ON THE FOLLOWING ISSUES: (1) UPDATE ON MATTERS UNDER LITIGATION. AND (2) LABOR NEGOTIATIONS Mayor Pro Tem Earling recessed the Council to Executive Session at 8:32 p.m. for approximately 40 minutes. He advised no formal action would be taken following the Executive Session and the Council would adjourn from there. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes June 17, 1997 Page 10 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 - 10:00 p.m. JUNE 17, 1997 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 3, 1997 (C) APPROVAL OF CLAIM WARRANTS #15198 THRU #17930 FOR THE WEEK OF JUNE 2, 1997, IN THE AMOUNT OF $200,663.16; APPROVAL OF CLAIM WARRANTS #17932 THRU #18120 FOR THE WEEK OF JUNE 9, 1997, IN THE AMOUNT OF $104,771.08; AND APPROVAL OF PAYROLL WARRANTS. #16283 THRU #16508 FOR THE PERIOD MAY 16 THRU MAY 31, 1997, IN THE AMOUNT OF $441,372.12. (D) REPORT ON BIDS OPENED JUNE 3, 1997, FOR A CENTRALIZED IRRIGATION CONTROL SYSTEM AND AWARD OF CONTRACT TO UNITED PIPE & SUPPLY INC. OF WASHINGTON ($35,181.33, INCLUDING SALES TAX) (E) REPORT ON BIDS OPENED JUNE 10, 1997, FOR THE 1997 WALKWAY PROJECT AND AWARD OF CONTRACT TO SMD, INC. ($112,207.25) (F) REPORT ON QUOTES AND AUTHORIZATION TO PURCHASE A BRAKE DRUM LATHE FOR FLEE MAINTENANCE ($6,246.18) (G) REPORT ON QUOTES AND AUTHORIZATION TO CONTRACT WITH WESTERN CARPET CENTER TO FURNISH AND INSTALL CARPETING FOR THE LIBRARY PLAZA ROOM ($6,392.14) (H) APPROVAL OF NSF CHECK FEE INCREASE AND UTILITY BILL DELINQUENT CHARGE (1) AUTHORIZE THE MAYOR TO SIGN A CONSTRUCTION LICENSE: AND INDEMNIFICATION AGREEMENT WITH WASHINGTON STATE FERRIES (J) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH ALDERWOOD WATER AND SEWER DISTRICT FOR PILOT BIOSOLID DISPOSAL PROGRAM (K) AUTHORIZATION TO NEGOTIATE CONTRACT FOR WASTEWATER TREATMENT PLANT SCADA UPGRADE PROJECT WITH TSI (L) PROPOSED RESOLUTION AUTHORIZING APPLICATION FOR 1997 CDBG HUD BLOCK GRANT FUNDING AND PRIORITIZATION OF PROJECTS 3. AUDIENCE (3 minute limit per person) 4. (20 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF JUNE 10, 199-7 5. (15 Min.) HEARING ON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND PROPOSED RESOLUTION 6. (15 Min.) REPORT ON ANNEXATION MEETINGS HELD IN MAY 1997 AND CONSIDERATION OF RESOLUTIONS T INITIATE ELECTION METHOD ANNEXATION PROCEEDINGS FOR THE FIRDALE, HOLLY, AND SUMMI ANNEXATION AREAS (File Nos. AX -97-42, AX -97-43, and AX -97-44) 1 1� I CITY COUNCIL MEETING AGENDA June 17, 1997 Paoe 2 of 2 7. (15 Min.) REPORT ON BIDS OPENED JUNE 6, 1997, FOR THE LEASE/OPTION PURCHASE OF TWO 1500 GPM TRIPLE COMBINATION PUMPING ENGINES AND AWARD OF CONTRACT TO L. D. HEATON & ASSOCIATES ($600,015.00) 8. (5 Min.) - MAYOR 9. (15 Min.) COUNCIL 10. (45 Min.) EXECUTIVE SESSION ON THE FOLLOWING ISSUES: (1) UPDATE ON MATTERS UNDER LITIGATION, AND (2) LABOR NEGOTIATIONS 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice fc special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear he following Wednesday, Friday and Monday at noon on Channel 32.