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07/15/1997 City CouncilI EDMONDS CITY COUNCIL APPROVED MINUTES JULY 1591997 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Greg Wean, Assistant Police Chief Paul Mar, Community Services Director Charles Day, Accounting Manager James Walker, City Engineer Stephen Koho, Treatment Plant Manager Brent Hunter, Personnel Manager Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER MYERS, TO REMOVE ITEM #8 (DISCUSSION OF RELOCATION OF SUMMER MARKET TO MAIN STREET BETWEEN 5TH AND 3RD AVENUES) FROM THE AGENDA. MOTION CARRIED. COUNCILMEMBER HAAKF.NSON MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Council President Earling pulled Consent Agenda Item D. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR ADOPTION OF THE REMAINING CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL Minutes I (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 (C) APPROVAL OF CLAIM WARRANTS #15206 THRU #18624 FOR THE WEEK OF ApproveJULY 30 1 , , Claim , 997, IN THE AMOUNT OF $272 907.62• APPROVAL OF CLAIM WARRANTS Warrants #15211 THRU #18753 'FOR THE WEEK OF JULY 7, 1997, IN THE AMOUNT OF $348,058.45; AND APPROVAL OF PAYROLL WARRANTS #16714 THRU #16968 FOR THE PERIOD JUNE 16 THROUGH JUNE 30, 1997, IN THE AMOUNT OF $439.240.51 e Comers ater Ta () E REPORT ON FINAL CONSTRUCTION COSTS FOR THE EMERGENCY GENERATOR nks FOR THE FIVE CORNERS WATER TANKS AND COUNCIL ACCEPTANCE OF THE PROJECT Edmonds City Council Approved Minutes July 15, 1997 Page i Edmonds I Library Roof () F REPORT ON FINAL CONSTRUCTION COSTS FOR THE ROOF REPLACEMENT OF THE EDMONDS LIBRARY AND COUNCIL ACCEPTANCE OF PROJECT Walk -Through I (G) REPORT ON QUOTES FOR WALK-THROUGH METAL DETECTOR FOR Metal Detector MUNICIPAL COURTROOM AND AWARD OF CONTRACT TO ALLIED SECURITY ($4,767.75) Double -Wide] oderese APPROVAL OF LEASE EXTENSION FOR DOUBLE WIDE TRAILER Trailer Lease (� Police Dog (I) APPROVAL OF RETIREMENT AND SALE OF POLICE DOG RUDY Rudy woodway (J AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR Police POLICE SERVICES WITH THE TOWN OF WOODWAY (K) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT wwTP Emergency WITH SPARLING FOR WASTEWATER TREATMENT PLANT EMERGENCY Generator GENERATOR PROJECT PREDESIGN Item D: Report Bids Opened July 7, 1997, for the 1997 Street Surface Treatment Program and Rejection of Bids. Council President Earling pointed out this agenda item requested approval to delay approximately 30 patching and resurfacing projects, and budget the funds for the overlay on 100th Avenue West. He noted several Councilmembers had expressed interest in addressing the many projects that have been needed and scheduled for a long time. 1997 Street COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO surface ACCEPT THE BID FROM JULY 7, 1997, TO IMPLEMENT THE 1997 STREET SURFACE Treatment TREATMENT PROGRAM. Program In response to Councilmember Van Hollebeke's request for staff's rationale, City Engineer Jim Walker explained 100th Avenue West, a federal aid project, was the primary project staff wished to complete this year. Staff suggested deferral of the 1997 Street Surface Treatment Program into 1998 with an expansion of the program that year. Councilmember Van Hollebeke asked if 100th Avenue West was in dire need of resurfacing. Mr. Walker explained arterials have always been given a higher priority because they deteriorate faster. Although a secondary street may be in worse need, in three or four years, it would be in essentially the same. condition and main arterials would be much worse. It is less expensive to do an overlay before a great deal of corrective action is necessary. Councilmember Miller observed most of the streets originally scheduled were in the Seaview area; his perception was a number of these streets were approaching the need for a major repair. Mr. Walker explained the Street Surface Treatment Program did not address major repairs; it was a maintenance -type program. He noted this was an effort to stretch funds as far as possible. It was preferable to address streets before they were in a deteriorating condition. MOTION CARRIED. Edmonds City Council Approved Minutes July 15, 1997 Page 2 3. AUDIENCE as or Al Rutledge, 7101 Lake Ballinger Way, Edmonds, advised the next Friends of Athletics meeting ewes would be July 23, 1997, at 7:00 p.m. He referred to an article in the Everett Herald in which Parks and Recreation Manager Arvilla Ohlde stated the City needed more fields and funding. He noted there may be a State-wide initiative. He advised Lynnwood would be taking over the Medic 7 program in 1999, which would save cities $400,000 - $700,000. He reiterated his suggestion that a Salary Commission be established. Rich Demeroutis, 921 Pine Street, Edmonds, asked if any Councilmembers' streets would be resurfaced. Councilmembers answered no. Mr. Demeroutis next questioned the figures provided by Medic 7 Mayor Fahey regarding Medic 7 and provided written comments to the City Clerk. Mayor Fahey explained the $97,000 collected via transport fees went directly to Medic 7. The City's assessment is $397,000, excluding transport fees. Mr. Demeroutis advised there was an article in The Edmonds Paper regarding items citizens could legislate through an initiative process. He requested a copy of the legal opinion regarding this issue. City Attorney Scott Snyder advised State Statute set forth a procedure for obtaining public records. His legal advice included formal opinions which are distributed to the public and confidential legal advice that is not. If Mr. Demeroutis submitted a written request, staff would honor the State Statute. 4. REPORT ON COUNCIL COMINUTTEE MEETINGS OF JULY 8,1997 unity Community Services Committee ices Committee Chairperson Van Hollebeke described the items addressed by the Community Services ttee Committee including an update on the gymnastics/youth fitness facility which has outgrown its facility due to the success of the program. Through a cooperative effort with the City of Shoreline, the program will move to the Shorewood High School gymnasium as an interim solution. The Committee directed staff to make a progress presentation to the City Council this fall on the youth fitness program. Mr. Van Hollebeke reported City Engineer Jim Walker and Treatment Plant Manager Steve Koho provided an update on the workplan for backup power at the Wastewater Treatment Plant. The award of a professional services contract for the WWTP backup power was approved on tonight's consent agenda. The Committee discussed the existing unwieldy tree clearing permit process and staff proposed revisions to the ordinance. This issue will be brought to the Council later this year for enactment in 1998. The Committee next discussed public notice signs, including the alternative methods of posting public signs such as providing "take away" information. The Committee directed staff to prepare a detailed game plan which described the proposed posting method, information display, and a timetable for implementation, with estimated 1998 budgetary impacts, and present this report to the Committee by October. Staff also updated the Committee on virtual reality, a topic initially discussed at the 1997 Council retreat. Community Services Director Paul Mar advised a joint graduate class will be taught by the University of Washington's School of Architecture and Human Interface Laboratory, probably in winter quarter 1998, modeling the Edmonds downtown area. Edmonds City Council Approved Minutes July 15, 1997 Page 3 Public Safety Public Safety Committee Committee Committee Member White reported Judge Conroy presented statistics on the first half of 1997, noting there had been an increase in revenue over the first half of last year. Police activity has increased, including emphasis on enforcement in the newly annexed areas. Judge Conroy discussed disconcerting factors in the County including a change in the Snohomish County Prosecutor's charging procedure which results in some felony cases being charged as misdemeanors. Further, due to jail overcrowding, the Snohomish County Jail has begun administratively releasing misdemeanor prisoners early. As a result, some individuals who should be serving felony jail time are being released early. A lease extension for the double wide trailer was discussed by the Committee and a three month extension of the lease was approved on tonight's consent agenda. Also, Police Dog Rudy was retired and sold to his former handler. The Committee then discussed an interlocal agreement for police services with the Town of Woodway which would provide an Edmonds Police Officer when a Woodway officer was not available. The City would be compensated for such events. This matter was approved on tonight's consent agenda. Finally, the committee was advised that Senior Officer Bonallo would be traveling to the National School Resource Officer Conference; funds for his travel are provided by the Police Foundation and other private funds. Finance Finance Committee Committee Committee Chairperson Nordquist reported the Finance Committee discussed the lease extension for the double wide trailer and agreed to place the item on the July 15 consent agenda. City Clerk Sandy Chase provided the Committee with an overview of gambling tax collections. The Committee also discussed the Purchase Card Program; as vendor payments are made weekly, there is not an immediate need or benefit to the City. The Committee recommended this item be tabled until at least March, 1998. In addition, petty cash expenditures for the month of June, 1997 were reviewed and approved by the Committee. Employee 5. APPROVAL AND PRESENTATION OF EMPLOYEE SUGGESTION AWARDS Suggestion Awards Personnel Manager Brent Hunter explained this was a request for approval of Employee Suggestion Awards and, if the awards were approved, for presentation of the awards by Mayor Fahey and Councilmember Haakenson. Mr. Hunter explained the approval would award seven employees $1,000 each for the significant savings their design/implementation generated at the Treatment Plant. He noted the awards had also been reviewed and approved by the City Attorney. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE EMPLOYEE SUGGESTION AWARDS. Councilmember Nordquist asked if he had a conflict of interest as his son was one of the recipients. City Attorney Snyder answered no, as his son was a fully emancipated person. MOTION CARRIED. Edmonds City Council Approved Minutes July 15, 1997 Page 4 Mayor Fahey invited Councilmember Haakenson (who served on the Employee Suggestion Committee) and Treatment Plant Manager Steve Koho to assist her with the presentation. Mayor Fahey presented the Suggestion Awards as follows: Suggestion #1 - Dechlorination and Continuous Emissions Monitoring projects in the Treatment Plant. The Plant's Maintenance staff, including Clyde Davison, Paul Radtke, Kirk Vick, Jim Nordquist, and Curt Zuvela, designed and constructed two new systems in the Plant, both of which are required by state or federal law. Both systems would normally be contracted out to private firms for design and installation. The installation of the Dechlorination system was budgeted in the 1995 budget (Fund 412) at an estimated cost of $66,000. The system, as designed and built by the Plant's Maintenance staff, was installed at a cost of $37,000. The other project, involving the Continuous Emissions Monitoring (CEM) system, was budgeted in 1996 (Fund 414) at an estimated cost of $80,000. The Plant's Maintenance staff designed and installed the new CEM system at a cost of $44,000. The combined savings from these two projects is estimated at $65,000. These savings are retained in the Plant's Capital Improvement Fund to be used for future plant improvement projects. The Suggestion Committee recommends, and the Council approved, an award of $1000 to each of the five employees in the Maintenance section. Awards were presented to Kirk Vick, Jim Nordquist, and Clyde Davison and the Council congratulated each employee. Paul Radtke and Curt Zuvela were both on vacation. Suggestion #2 - Identification and correction of Copper and Cyanide discharge violations in the Treatment Plant. Until last year, the Treatment Plant had consistently (since 1991) been in violation of legal discharge standards for copper and cyanide. In addition, last year a citizens action group filed a lawsuit against the City because of these repeated violations. Two Plant Operators, Rod Sebers and Dan Garcia, volunteered to investigate and track down the origins of these pollutants. After implementing a large sampling study, they found the source of pollutants within the plant itself. Using their knowledge of plant operations, they devised new operational and mechanical changes to control or prevent the pollutants. An outside consultant firm, which the plant had employed as a result of the lawsuit, had proposed a study to track down the pollutants at an estimated cost of between $50,000 to $100,000. In addition, the City Attorney estimated a $20,000 savings in the lawsuit settlement, which was a result of the employees' investigation, findings, and corrective actions. The investigation and corrective actions taken by these two employees resulted in a savings to the Plant of approximately $70,000 to $120,000. The Suggestion Committee recommends, and the Council approved, an award of $1000 each to the two Operators. Awards were presented to Rod Sebers and Dan Garcia and the Council congratulated them. Mayor Fahey advised the City's Wastewater Treatment Plan recently received the award for Operations and Maintenance Excellence in the NW Pacific Region from the U.S. Environmental Protection Agency. This award was based upon the above projects, along with other similar work performed by the Plant's staff. Appeal of 6. CONTINUATION OF MEETING ON AN APPEAL OF THE DECISION ISSUED BY THE ADB ARCHITECTURAL DESIGN BOARD TO DENY AN APPLICATION TO CONSTRUCT TWO Decision ecisi n- ADDITIONAL PARKING SPACES IN THE FRONT OF THE APPLICANT'S BUILDING ADDlicant: Marvin Smith: ProDerty Location: 126 4th Avenue North: File Nos. ADB -96-131 and, AP -96-148) City Attorney Scott Snyder explained this matter was remanded by the City Council to the Architectural Design Board (ADB) for written entry of facts. When the matter was presented to the Council originally on appeal by Mr. Smith, the ADB had not entered written findings addressing all their required criteria. Edmonds City Council Approved Minutes July 15, 1997 Page 5 The main basis given for the ADB's decision was inapplicable; therefore, the Council upheld Mr. Smith's appeal and remanded the matter to the ADB for entry of findings. The findings have now been entered. Staff did not plan to make a presentation tonight; their previous recommendation was incorporated into the written decision. He pointed out the Council did not receive the verbatim transcripts of the March 10 and April 2 ADB meeting until tonight; he advised this was waivable and did not void the process as the transcripts were the ADB's discussions as the findings were entered and the written decision would address those discussions. He suggested the Council ask Mr. Smith's representative, Sally Hyde, whether she wished to have the Council 'review the transcripts prior to her argument (in accordance with City Ordinance and her right). In speaking with Ms. Hyde, he also learned she had not received a copy of the ADB's written findings, a more serious violation of the City's ordinance requirements. Councilmember Miller asked if he was excluded from participation as this matter was heard prior to his appointment. Mr. Snyder advised Councilmember Miller that he could recuse himself or he could participate if he had fully reviewed the prior proceedings. Councilmember Miller said he had reviewed the records. Sally Hyde, 152 3rd Avenue S, Suite 101, Edmonds, representing Mr. Smith, indicated neither she nor Mr. Smith received copies of the written findings. She pointed out this matter exceeded the maximum time limit allowed by State Statute. She suggested the matter be sent back to the ADB with instructions that the application be considered a preliminary landscape plan and to inform the applicant what he needed to do in order to get the landscaping to a degree that it would be approved. She explained a possible problem with this suggestion would be Mr. Smith's vesting in his application as there have been changes to the City's Code. She indicated another alternative would be to instruct the ADB to conditionally approve the application and add whatever landscape detail was necessary to meet the purposes of ECDC 20.10.000. Mr. Snyder recommended the matter be continued to a future date so Ms. Hyde would have an opportunity to review the written decision and the Council could review the ADB transcripts. He explained, if the appeal were continued at the Council level and the Council authorized receipt of an application for preliminary landscape review, Mr. Smith could make a preliminary application under the new Code section. If this was successful, he could proceed. If not, he would still be vested under the first application and a hearing date could be established. Ms. Hyde preferred the Council remand the matter to the ADB, instruct them to conditionally approve it and propose the landscaping conditions the ADB felt met the purposes of the Code. Councilmember White indicated he was not prepared to make a decision tonight as there had been inadequate time to review the transcripts. Councilmember Myers and Van Hollebeke agreed. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER WHITE, TO CONTINUE THE HEARING UNTIL AUGUST 5, 1997. MOTION CARRIED. Ms. Hyde advised the Findings of Fact included in the packet of information need to be dated and pointed out the Findings were signed by only one member of the ADB. She also requested the City follow its normal process of sending out the Findings and provide the applicant a deadline for appeal of those findings. Mr. Snyder advised the Findings would be mailed on July 16; the appeal was underway and the applicant was free to submit additional comments. Edmonds City Council Approved Minutes July 15, 1997 Page 6 51- 7. ORDINANCE 3151 RELATING TO CONTRACTING INDEBTEDNESS. APPROVING AND AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE WITH OPTION TO tment PURCHASE AGREEMENT TO ACQUIRE FIRE EQUIPMENT FOR CITY PURPOSES, AND ption ase APPOINTING AN ESCROW AGENT AND AUTHORIZING THE EXECUTION AND DELIVERY Y OF AN ESCROW AGREEMENT Karen Boyle, Foster, Pepper & Shefelman, explained the proposed ordinance was for the purchase of two fire trucks through a lease financing agreement. The ordinance authorizes Administrative Services Director Art Housler to sign the lease agreement with any changes he and the Council approve. She referred to Foster Pepper & Shefelman's letter to the leasing company requesting changes largely to comply with Washington law. City Attorney Scott Snyder advised the matter was referred to Foster Pepper & Shefelman when his review indicated this was debt financing and not a lease agreement. He noted the City would be able, with Council authorization, to meet the delivery date, price, and financing specifications set forth in the bid package. At the request of Councilmember Nordquist, Ms. Boyle explained the sales tax would be Washington State sales tax. Mr. Snyder recalled Edmonds delivery required the Edmonds sales tax rate; he offered to verify this information. Council President Earling asked how the escrow agent was determined. Mr. Snyder explained it was part of the lease proposal. He explained the Darley Corporation received the chassis from the manufacturer which they modified to the City of Edmonds' specifications. Neither manufacturer provides the lease packages; the lease is provided via a corporation in Denver who selects an escrow agent of their choice. Ms. Boyle advised the escrow bank was also the lease holder. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ORDINANCE NO. 3151. MOTION CARRIED. THE ORDINANCE READS AS FOLLOWS: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO CONTRACTING INDEBTEDNESS; APPROVING AND AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE WITH OPTION TO PURCHASE AGREEMENT TO ACQUIRE FIRE EQUIPMENT FOR CITY PURPOSES; AND APPOINTING AN ESCROW AGENT AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT. summer 1 8• DISCUSSION OF RELOCATION OF SUMMER MARKET TO MAIN STREET BETWEEN 5TH Market IAND 3RD AVENUES This item was removed from the Agenda. Supplemental 9. APPROVAL OF SUPPLEMENTAL LABOR AGREEMENTS Labor Agreemcnts Mr. Hunter explained this was a request for supplemental labor agreements with the Police Support, Teamsters, and SEIU Unions. In May, the Council approved Ordinance No. 3145 which implemented this portion of the Human Resources Plan, and stated Mr. Hunter would acquire a supplemental agreement to implement this portion for union employees. The cost is $43,860, funds that were already allocated in May; no further allocation is necessary. Edmonds City Council Approved Minutes July 15, 1997 Page 7 COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, FOR APPROVAL OF THE SUPPLEMENTAL LABOR AGREEMENTS. MOTION CARRIED. 10. MAYOR Brarkett's Mayor Fahey reported on the formal dedication of Brackett's Landing Park South on Friday, July 11, and Landing Park expressed her appreciation for Councilmembers Van Hollebeke and Haakenson's attendance. She urged South everyone to enjoy this new park created by Parks and Recreation Director Arvilla Ohlde, the Parks and Recreation staff, the architectural group, and the artist. Edmonds Mayor Fahey urged citizens to participate in the Edmonds Challenge on Friday evening, July 18, 1997. Challenge - RunMalk Funds raised benefit the youth services program. . 11. COUNCIL SnoCon>/ Councilmember Haakenson advised the last SnoCom/Medic 7 meeting included establishment of Medic 7 subcommittees to study, 1) the length of time required to withdraw from Medic 7, and 2) the proposal for Lynnwood to take over Medic 7. He stressed Lynnwood had not yet made a proposal. Further savings from such a proposal would not be as high as $400,000 - $700,000 as indicated by a citizen during public comments. On another matter, Councilmember Haakenson urged citizens to attend the Concerts in the Park. So. County Councilmember Miller advised he is a member of the Integrated South County Fire Services Task Force Fire Services and Mayor Fahey was recently selected as Chair. The function of the task force is to initiate a consultant Task Force study that would consider consolidation of fire services, providing the same level of service at an equal or better financial rate to cities. A letter has been sent to the City of Lynnwood requesting their participation. This matter was placed on the Lynnwood City Council Agenda for July 21, 1997. Ferry Line Councilmember Nordquist noted there are numerous families in ferry lines who could use the playground Issues and restrooms at City Park. He suggested a sign be placed on the gate to City Park welcoming the public to the park and informing them a play area and restrooms are available. Also, he noted several citizens Sidewalk had mentioned sidewalks that are in disrepair and/or branches hanging over sidewalks. He suggested this Repair Needs issue be addressed this fall. He agreed the new Brackett's Landing Park was a beautiful site. Alliance for Councilmember Van Hollebeke, Chair of the Edmonds Alliance for Economic Development, explained Econ. nev. they recently conducted a search for an Executive Director. After interviewing the three top candidates, Michael Kunz, who has served as the Interim Director for the last two months, was selected. In addition, Mr. Van Hollebeke pointed out, as a former landscape contractor and designer, the new Brackett's Landing Park was a "jewel of a park." Ferry Traffic Councilmember White advised, as a result of Senator Wood's efforts, City of Edmonds' Police are again control responsible for ferry traffic control in Edmonds. Mayor Fahey expressed her delight at having the City's finest on duty, noting this was one of the things that gave the City's its reputation for friendliness. Move to New Mayor Fahey announced the City's move would take place this weekend. As a result of the need to City Hall move the computer system by 12:00 p.m. Friday, Finance, City Hall, and Community Services buildings Building would be closed from 12:00 p.m. Friday until 12:00 p.m. Monday. During this time, 5th Avenue and Bell Street, from 6th Avenue to the alley between 4th and 5th, would be closed. The sidewalk in front of Edmonds City Council Approved Minutes July 15, 1997 Page 8 the new City Hall and existing City Hall would also be closed. She noted the Summer Market would not be impacted. cutive 12. EXECUTIVE SESSION REGARDING A LEGAL MATTER Session At 8:19 p.m., Mayor Fahey recessed the Council to Executive Session for approximately 45 minutes regarding a letter matter. She announced the meeting would be adjourned from the Executive Session. BARBARA S. FAHEY, MAYOR �l SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes July 15, 1997 Page 9 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JULY 15, 1997 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 1, 1997 (C) APPROVAL OF CLAIM WARRANTS #15206 THRU #18624 FOR THE WEEK OF JUNE 30, 1997, IN THE AMOUNT OF $272,907.62; APPROVAL OF CLAIM WARRANTS #15211 THRU #18753 FOR THE WEEK OF JULY 7, 1997, IN THE AMOUNT OF $348,058.45; AND APPROVAL OF PAYROLL WARRANTS #16714 THRU #16968 FOR THE PERIOD JUNE 16 THRU JUNE 30, 1997, IN THE AMOUNT OF $439,240.51. (D) REPORT ON BIDS OPENED JULY 7, 1997, FOR THE 1997 STREET SURFACE TREATMENT PROGRAM AND REJECTION OF BIDS (E) REPORT ON FINAL CONSTRUCTION COSTS FOR THE EMERGENCY GENERATOR FOR THE FIVE CORNERS WATER TANKS AND COUNCIL ACCEPTANCE OF PROJECT (F) REPORT ON FINAL CONSTRUCTION COSTS FOR THE ROOF REPLACEMENT OF THE EDMOND LIBRARY AND COUNCIL ACCEPTANCE OF PROJECT (G) REPORT ON QUOTES FOR WALK THROUGH METAL DETECTOR FOR MUNICIPAL COURTROOM AND AWARD OF CONTRACT TO ALLIED SECURITY ($4,767.75) (H) APPROVAL OF LEASE EXTENSION FOR DOUBLE WIDE TRAILER (1) APPROVAL OF RETIREMENT AND SALE OF POLICE DOG RUDY (J) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR POLICE SERVICES WITH THE TOWN OF WOODWAY (K) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH SPARLING FOR WASTEWATER TREATMENT PLANT EMERGENCY GENERATOR PROJECT PREDESIGN 3. AUDIENCE (3 minute limit per person) 4. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF JULY 8, 1997 5. (5 Min.) APPROVAL AND PRESENTATION OF EMPLOYEE SUGGESTION AWARDS 6. (60 Min.) CONTINUATION OF MEETING ON AN APPEAL OF THE DECISION ISSUED BY THE ARCHITECTURAL DESIGN BOARD TO DENY AN APPLICATION TO CONSTRUCT TWO ADDITIONAL PARKING SPACES IN THE FRONT OF THE APPLICANT'S BUILDING (Applicant: Marvin Smith; Property Location: 126 4th Avenue North; File Nos. ADB -96-131 and AP -96-148) 7. (15 Min.) PROPOSED ORDINANCE RELATING TO CONTRACTING INDEBTEDNESS; APPROVING AN AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE WITH OPTION TO PURCHAS AGREEMENT TO ACQUIRE FIRE EQUIPMENT FOR CITY PURPOSES; AND APPOINTING AN ESCROW AGENT AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ESCROW AGREEMENT 1 CITY COUNCIL MEETING AGENDA July 15, 1997 Page 2 of 2 8. (15 Min.) DISCUSSION OF RELOCATION OF SUMMER MARKET TO MAIN STREET BETWEEN 5TH AND 3RD AVENUES 9. (15 Min.) APPROVAL OF SUPPLEMENTAL LABOR AGREEMENTS 10. (5 Min.) MAYOR 11. (15 Min.) COUNCIL 12. (15 Min.) EXECUTIVE SESSION REGARDING A LEGAL MATTER 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice fc pecial accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear he following Wednesday, Friday and Monday at noon on Channel 32.